Home

Web-based Meeting Scheduler Phase 1: Interim CS 6361 Section

1. DR 10 The proposed meeting date should ideally belong to as many preference sets as possible DR12 A date conflict occurs when no such date can be found DR 13 A conflict is strong when no date can be found within the date range and outside all exclusion sets DR 14 A conflict is weak when dates can be found within the date range and outside all exclusion sets but no date can be found at the intersection of all preference sets Problem These statements contain ambiguity should ideally and mentions the proposed meeting date without specifying the system by which this will be accomplished Option 1 Rephrase DR11 to shall belong to all preference sets Option 2 Rephrase as After the Meeting Initiator has selected one or several PMAs the WMS will display times that all participants are available as green and times that at least one participant has a conflict as red Solution Option 2 Rationale Providing information about participant availability and conflicts visually to the MI will give the most control to the Meeting Initiator and allow him or her to make an informed decision for a meeting time based on every PMAs schedule Reference None 2 1 11 Issue Statement DR11 The proposal should be made as early as possible Problem Ambiguity how early should the proposal be made Option 1 Rephrase as The meeting initiator shall request a proposed meeting date within specify timefra
2. e To remove a person from a participant list click their name in the list then click Remove from List e Available Times Chart Indicates whether specific times are available to all participants green or not red e To have a recurring event click Disabled near the bottom left o Select whether the meeting will recur on a daily weekly monthly or annual basis o Select what times or days the meeting should recur o Select if the meeting should stop recurring on a specific date e Time Period Choose the time period the meeting will be held e Save Saves the current meeting settings e Cancel Exits the Edit Meeting Screen without saving changes 34 e Delete Removes the current meeting from the calendar 5 Traceability 5 1 Domain vs System Reguirements 5 2 Functional vs Non Functional NFR13 NFR16 NFR21 NFR23 FR25 NFR26 N Bibi es es es es es jem es iow es Z Ca Ka Z MZ Z Z MZ Z EA A A A E n A Kei Ce 6 A KK KK o y A e o o og y X al LA el E hd Ch E A A KK A KK 4 A KK KK eg A AA b A zj A lt A KK KK A A A KK KK A A ve Gel 60 el El ET El KE ki i DW RW AC Hl e wl hw A KH KK KK KK og KK K kal Ke ke zl 5 3 Reguirements vs Prototype 6 References 1 Reguirement Engineering Advanced Requirement Engineering CS SE 6361 Section 001 Spring 2010 http www utdallas edu chung RE syllabus htm 2 Software Proje
3. equipment requirements that can be selected will be that a meeting room has teleconferencing capabilities 3 1 15 DR15 Virtual Room will always be available as a meeting location when the Meeting Initiator does not need a physical location reserved for the meeting and will be communicating through his or her computer 27 3 2 Improved Understanding of the Software System Functional Reguirements 3 2 1 FR1 The WMS will display individual and group conflicts regarding potential meeting times but the Meeting Initiator may choose any time to schedule the meeting regardless of conflict 3 2 2 FR2 The Meeting Initiator must select and schedule the meeting date time and location through the WMS The WMS will alert all meeting participants by email of the scheduled meeting and update all participants schedules with information about the meeting 3 2 3 FR3 The WMS will display individual and group conflicts to the Meeting Initiator but the MI can schedule a meeting at any time despite conflicts 3 2 4 FR4 The WMS will allow the Meeting Initiator to change the date time participant and location of a scheduled meeting and resubmit it 3 2 5 FR5 Users will be able to update information about when they are busy or available exclusions and preference sets during the week on their profile That information will be seen by the Meeting Initiator when he or she adds a Potential Meeting Attendee to the meeting 3 2 6 FR6 If a sc
4. None 2 2 14 Issue Statement FR14 to keep participants informed about schedules and their changes Problem Ambiguity Unclear how WMS is required to keep participants informed Option 1 An alert will be emailed to participants whenever a Meeting Initiator schedules them for a meeting or changes a meeting of the time date and location Option 2 When a user is scheduled for a meeting by a Meeting Initiator his or her personal schedule on the WMS will be automatically updated to display information about the meeting at the correct date and time The user will also receive an email notification about the meeting Solution Option 2 Rationale Having affected users schedules update automatically will fulfill the requirement of minimal interaction NFR7 and provide the users with an up to date schedule rather than forcing them to spend time manually updating it Reference None 2 2 15 Issue Statement FR16 The meeting scheduler system must in general handle several meeting requests in parallel Problem Ambiguity in general and it is unclear whether the statement refers to handling meetings scheduled simultaneously or a user being scheduled for multiple meetings at the same time 16 Option 1 Rephrase as The meeting scheduler system will allow users to have multiple meetings on their schedule at the same time Option 2 Rephrase as The meeting scheduler system will allow users to schedule meetings simultaneou
5. eeeeeenenenes 21 2 3 11 Issue Statements NFR11 NFR22 0 21 2 3 12 Issue Statement INPRI2L eeeeeeeenenees 21 2 3 13 Issue Statement INPRI2L eeeeeeeenenees 22 2 3 14 Issue Statements NFR14 NFR24 NFR28 22 2 3 15 Issue Statement NFR15 00 cece cece cece cece cece sss 23 2 3 16 Issue Statement INPRIel 0 cece cece eee ee eeeeeeenenees 23 2 3 17 Issue Statements NFR17 NFR20 23 2 3 18 Issue Statement INPRISTL cece eee eeeeeeeeeees 24 2 3 19 Issue Statement NFR 9 00 ccc c cece eee a aat 24 2 3 20 Issue Statement INPRZITL eee eee eeeeeeneenees 24 2 3 21 Issue Statement INPRZ2L eee eeeeeeeeeneeenes 25 2 3 22 Issue Statement NFR25 0 cece cece cece cece eee eeeeeeeeeeeee 25 2 3 23 Issue Statement NFR26 00 ccc cece cece cece e ee eeeeeeeeeenees 25 2 3 24 Issue Statement NFR27 0 0 cece cece cece eee sz 26 3 WRS World Requirements Spechfication ccc c cee cc cence eee sss 26 Problema adi did cito enn 26 GE a See E eeh 26 3 1 Improved Understanding of the Domain Stakeholders Functional and Non Functional Obiectves 0 cece eee e eee e ence ence eens eeaeeeneeeeaeeeneees 27 3 2 Improved Understanding of the Software System Functional Requirements 28 3 3 Improved Understanding of the Software System Non Functional Requirements 28 4 Prel
6. how meetings are managed in the domain theory section Rephrase The software shall allow meetings to be managed according to current meeting practices Work to define current meeting practices Option 5 The user intended managed to be organized If this is the case the requirement limits the intended software to an existing process which probably isn t the best solution Therefore remove the requirement Option 6 Remove the statement Solution Option 6 Rationale This statement provides no information about how meetings are typically managed or whether this is even something that can be accomplished by a software system The way meetings are initiated and scheduled through the WMS are already described in the functional requirements section Reference None 2 3 9 Issue Statement NFR9 The meeting date and location should be as convenient as possible and available as early as possible to all potential participants Problem The word convenient is not clearly defined How do we measure if the meeting is convenient to every participants And the term as early as possible is ambiguous in the statement How early should the meeting been scheduled 20 Option 1 The word convenient means when the system is scheduling the date and location the exclusion sets does not need to be changed As for the as early as possible it means that the participants first preference in the preference sets is choosen when the system i
7. the appropriate level of performance Ensure it is feasible and measurable Solution Option 1 Rationale The statement is not a measurable requirement Reference None 2 3 16 Issue Statement NFR 16 the elapsed time between the submission of a meeting request and the determination of the corresponding date location should be minimal Problem Ambiguity Minimal is not a measurable amount of time and the word should makes following the requirement optional Option 1 Rephrase The time from when the Meeting Initiator schedules a meeting to the time when the meeting is visible on the PMA s calender shall be no more than three seconds Option 2 The time from when the Meeting Initiator submits a meeting to the time when the system schedules the meeting will be based on how long it takes participants to respond to the initial request Set a minimum window of time 24 hours and allow scheduling even if participants haven t responded Solution Option 1 Rationale Option 1 is consistent with the functional requirements and effectively minimizes the time from submission to determination by eliminating the meeting request cycle Additionally by setting a short time threshold no more than three seconds for updates it minimizes the possibility of two meeting initiators scheduling the same PMA for a meeting at the same time Also this option is clearly defines the determination of date location as visibility on the PMA s calendar Refer
8. the meeting to take place available rooms will be displayed in the Locations menu After the MI clicks an available location the MI can click save to schedule the meeting If no physical rooms appear in the Locations menu then all the meeting rooms are in use at the MI s specified time and the MI must choose another time for the meeting A virtual room option will always be available in the Locations menu if the MI does not require a physical meeting room Solution Option 2 Rationale It is more efficient to allow the MI to choose from a list of available meeting rooms rather than click on each one until the meeting is accepted by the WMS Reference None 2 3 14 Issue Statements NFR14 NFR24 NFR28 NFR 14 etc NFR24 etc NFR28 etc Problem Ambiguity Etc is not an actual requirement and leaves the document open to future interpretation Option 1 Replace etc with a specific requirement or requirements Option 2 Remove etc from the document 22 Solution Option 2 Rationale The reguirements of INFR10 INFR21 and INFR25 are already stated and do not need further examples Reference None 2 3 15 Issue Statement NFR 15 The system should provide an appropriate level of performance Problem The word should makes following the requirement optional and it is unclear what appropriate means in this context Option 1 Remove the statement from the document Option 2 Cleary define
9. the user is presented with the current week schedule and all available meetings Meetings that have a conflict will be shown in red and meetings without a conflict will be shown in black E AICA Meeting Scheduler ch Today 22 Feb 2010 1 Mar 2010 Mon February 22 Tue February 23 Wed February 24 Thu February 25 1109 1200 1100 Meeting Zeeche Figure 2 WMS Home Screen The user has two optional ways to view the schedule month and day 30 Meeting Scheduler Today 23 Feb 2010 23 Feb 2010 1100 1200 Pteetimg Tororo toan Figure 3 WMS Day View Meeting Scheduler February 2010 Tuesday 15 16 17 te 19 20 21 01 00 Professonal Meets 11 00 Meetina Tomorrow Figure 4 WMS Month View 31 4 1 3 WMS User Menu The user has also the option of modify meeting preferences meeting location preference change the user password or access the WMS Help by accessing the top right menu Signed In as Ramon Rivera Figure 5 WMS User Menu Change Password Current Password New Password Confirm New Password Meeting Times Please Uncheck Available Times 0123 45 6 7 8 9 1011 12 13 14 15 16 17 18 19 20 21 22 23 Su lv Vi Y y Y d 71 Mik TRAILER JV Jk T M V TNI IV VANA YMMV Y WENN V 7 b i DM AV Th A V M V MMAM Y ii EK RS d d d 7 Y Mm 7 S bb Sibbi S i d iii i ORAC Pretered Location Available Locations Figure 6 WMS Edit User Section 4 1 4 Schedule New Meet
10. Ambiguous and incomplete Using the word should makes the requirement optional and the difference between professional and private meetings is unclear in this context Customizable is not specific Option 1 Define private as confidential confined to or intended only for the persons immediately concerned Attendee lists agenda topic etc would not be viewable in the WMS software Security especially for virtual meetings would also need to be considered Define Professional as not private meaning users of the WMS would be able to view information about meetings Option 2 Define private as attendees within the organization and professional as attendees from within and outside the organization ex employees customers etc Option 3 Define private as personal business nothing to do with the organization and professional as business relating to the organization and remove customizable Private meetings will be designated by the user and shall be viewable to participants only Software shall allow for meetings of one Option 4 Define customizable in the context of allowing the customer to configure for either private or professional Option 5 Define customizable in the context of delivering the software in two different configurations Solution Option 3 Rationale Allows flexibility to for user to keep personal events on his her calendar and to use the software to schedule personal meetings Reference None 2 3 20 Issue Stat
11. N FR8 Support conflict resolution according to resolution policies conflict resolution according to resolution policies Manage all the interactions among participants required during the organization of the a for instance yn FR 12 to support the negotiation and conflict resolution processes 3 make participants aware of what s going on during the nS aa process n to fen ren spasm ge participants informed about schedules and their changes FRIS FR16 _ gt EEEE E lt lt meeting scheduler system must in general handle several meeting requests in parallel FRI7 FR17 Meeting reguests can be competing Meeting requests can be competing when they overlap in time or space Meeting requests can be competing when they overlap in time or space overlap in time or space 1 11 Nonfunctional Reguirements MER In meeting the functional reguirements non functional reguirements should also be taken A NER2 INFR2 They include include NFR3 The system should be usable NFR4 A meeting should be accurately monitored especially when it is held in a virtual place NFR5 Here nomadicity will then be important to consider Re planning of a meeting should be done as dynamically and with as much flexibility as possible The amount of interaction among participants e g number and length of messages NFR6 NER amount of negotiation required should be kept minimal The system should reflect
12. The statement does not describe how the WMS will be involved Option 1 Only times when meeting rooms are available will be displayed to the MI Option 2 After the MI selects a meeting time the WMS will provide a list of all available meeting locations for that time the MI can choose from If there are no available locations at that time the MI initiator will not be able to schedule the meeting and must select another time Solution Option 2 Rationale The WMS cannot make a room available but it can prevent a new meeting from being scheduled during a time slot a room is already in use Reference None 2 1 15 Issue Statement DR22 A meeting room should meet the equipment requirements Problem Incomplete The statement does not describe how the WMS will be involved Option 1 When the MI selects a location for a meeting information will appear about the location s equipment capabilities Option 2 The MI will be able to select equipment requirements and only available meeting rooms that meet those requirements will appear for the MI to choose from If there is no satisfactory location available the MI can choose another time or change the equipment requirements and check the new list of locations Solution Option 2 Rationale This allows the most automation of the process Reference None 2 1 16 Issue Statement DR23 A meeting room should ideally belong to one of the locations preferred by as many important participant
13. Web based Meeting Scheduler Phase 1 Interim CS 6361 Section 001 Spring 2010 Software Requirements Specification Version 1 13 March 2 2010 Team Awesome Team Website http www utdallas edu rhb081000 6361 Phase 1 Interim Leader Rachel Bock Team member Student ID Email Address Rachel Bock rhb081000 rhb081000 utdallas edu Amy Polcari ajpO81000 jajp081000 utdallas edu Ramon Rivera rar096020 rar096020 utdallas edu Chih Lin Leo Cheng exc094120 cxc094120 utdallas edu Swathi Kandimalla sxk083300 sxk083300 Outdallas edu Nikhil Mishra nkm090020 nkm090020 utdallas edu Victor Isbell vri02 1000 vri02 1000 Outdallas edu Ruben Gabe Cavazos rgc061000 rgc061000 utdallas edu Submitted to Dr Lawrence Chung Associate Professor Department of Computer Science The University of Texas at Dallas Revision History Primary S Kandimalla Issues with Preliminary Definitions section 2 1 3 2 1 9 WRS section 3 2 3 Versi n Author s Description of Version Date Completed 1 00 R Bock Initial Version January 29 2010 1 01 R Bock Updated issues section with template and February 6 2010 preliminary requirement quotations Added part of the Domain Requirements to 1 02 V Isbell sections 1 8 2 WEE EE February 7 2010 1 03 N Mishra Updated Functional Requirements section February 7 2010 2 2 5 2 2 9 Updated Functional Requirements sectio
14. a meeting during a time when one of the PMAs is already scheduled for a meeting or has specified in his exclusion set To schedule the meeting during that time the MI must remove the busy PMA from the PMA list Option 4 Rephrase NFR10 NFR12 NR13 as Prior to scheduling a meeting the system shall identify physical conflicts for the meeting initiator Physical conflicts are 1 A meeting attendee shall not be scheduled for two meetings at the same time 2 A meeting room shall not be allocated to more than one meeting at the same time Option 5 In addition to Option 4 the meeting initiator has the authority to override a physical conflict due a meeting attendee s scheduling conflict Solution Option 5 Rationale Having two meetings scheduled in the same physical location will lead to problems as the groups compete for the resources Therefore this should never be allowed An individual scheduled for two meetings at the same time can be accommodated because an individual is capable of deciding which meeting to attend Reference None 2 3 13 Issue Statement NFR 13 a meeting room may not be allocated to more than one meeting at the same time Problem Does not specify how the WMS is involved Option 1 Rephrase as If a MI attempts to schedule a meeting at a time and location where a meeting is already scheduled the meeting will not be scheduled and the MI must try another location Option 2 Rephrase as Once a MI specifies a time for
15. as closely as possible the way meetings are typically managed see the domain theory above NFR9 The meeting date and location should be as convenient as possible and available as early as possible to all potential participants NFR 15 The system should provide an appropriate level of performance of the corresponding date location should be minimal determined and the time at which the meeting is actually taking place NFR 19 The system should be customizable to professional as well as private meetings the sets of concerned participants may be varying the address at which a participant NFR23 can be reached may be varying The system should be easily extensible to accommodate the following typical variations NFR26 handling of explicit priorities among dates in preference sets NFR27 variations in date formats address formats interface language 2 Issues with Preliminary Definition 2 1 Issues with the Domain Stakeholders Functional and Non Functional Objectives 2 1 1 Issue Statement DR1 In the application domain meetings are typically arranged in the following manner Problem Ambiguity application domain typically Option 1 Replace application domain with WMS and specify the different ways of arranging the meetings Option 2 Replace application domain with WMS and remove the word typically Solution Option 2 Rationale Ambiguity in the statement is resolved afte
16. between the meeting initiator and participants is supported in the system Any other communication will occur external to the system Option 5 The only interaction between Meeting Initiator and Potential Meeting Attendees will be the PMAs receiving an email notification that they have been scheduled for a meeting Solution Option 5 Rationale By having users update their profiles with what times they are available and busy during the week there is no need for the MI to contact them individually for this information Removing the need for back and forth communication adheres to the chent s request of keeping interaction minimal Reference None 2 3 8 Issue Statement NFR8 The system should reflect as closely as possible the way meetings are typically managed see the domain theory above Problem Incorrect The ability to manage a meeting is outside the scope of a Meeting Scheduling System Ambiguous language including closely as possible and typically Should is non binding Option 1 Since the way meetings are managed is not related to scheduling a meeting remove the requirement Option 2 Replace word should with shall Arrange the system to manage the system in only one way which the system automatically manage the schedule Option 3 Keep the word should Arrange the system to manage the system in only one way which the system automatically manage the schedule Option 4 Remove see the domain theory above or define
17. cece cence ene e eee eeneeenaees 6 2 1 Issues with the Domain Stakeholders Functional and Non Functional ODI CCU VES seein eege 6 2 1 1 Issue Statement IDRIL cece conc 6 2 1 2 Issue Statement TDR2 csc seess ee evade ae ends ae ai 6 2 1 3 Issue Statement DRZ oo ENNEN NEEN NENNEN abs 7 2 1 4 Issue Statement IDR3L ccc cece cece cece cece seen ees 7 2 1 5 Issue Statement IDRAT 0 ccc cece cece eee enn e eee e eee eennaeeeeees 7 2 1 6 Issue Statement IDRal cece cece cece cece cece eee ees 8 2 1 7 Issue Statement DDR6 0 cece cece cece cece cece eee e es 8 2 1 8 Issue Statement IDR T eee n eee e eee eeensaaeeeees 8 2 1 9 Issue Statement IDRST cece eee e cece cece eee e eens 9 2 1 10 Issue Statements DR9 DR10 DR12 DR13 DR14 9 2 1 11 Issue Statement DRI1 0 0 0 10 2 1 12 Issue Statements DR15 DR16 DR17 DR18 DR19 10 2 1 13 Issue Statements DR20 DR26 10 2 1 14 Issue Statement TDRZIT cece cece cece cece ees 11 2 1 15 Issue Statement TDRZ2T cece cece cece cece eee ees 11 2 1 16 Issue Statement IDRZ3TL cece cece anna 11 2 1 17 Issue Statements DR24 DR3al cece cece eee eeeeee 11 2 2 Issues with Software System Requirements Functional Requirements 12 2231 Issue Statement PRU sszes ce aanere ee sa Send e a 12 2 2 2 Issue Statement IERT 12 2 2 3 Issue Stateme
18. ct Management Plan Template lt OOSE lt Twiki Software Project Management Plan Template 35 http wwwbruegge informatik tu muenchen de twiki bin view OOSE SoftwareProjectManagementPlanTemplate 3 Project Phase I Requirements Elicitation Initial Understanding http www utdallas edu chung RE Project1 pdf 4 A Template for WRS Evolution http www utdallas edu chung RE WRS template rtf 5 DHTML Scheduler Free Edition http www dhtmlx com docs products dhtmlxScheduler index shtml 6 S amp A Systems Vehicle Activity Scheduler VAS Designed By Ramon Rivera 7 PHP 5 http php net 8 Prototype website Hosted by Mike Grugel using Linux BlueHost Server http ramon grugel com 9 JavaScript Json Jquery and AJAX Development Tools Designed By Ramon Rivera 36
19. d meeting date DR22 A meeting room should meet the equipment requirements furthermore a meeting room should ideally belong to one of the locations preferred by as many important participants as possible El Kal W It is absolutely necessary however to allow each meeting to take place in a virtual place e g through teleconferencing using laptop computers DR25 This flexibility is considered crucial in future The number of negotiations should be kept minimal but a new round of negotiation may be required when no room can be found The meeting initiator can be one of the participants or some representative e g a secretary El El Ves N N N a Eh 1 10 Functional Requirements The purpose of WMS is to support the organization of meetings that is to determine for each meeting request a meeting date and location so that most of the intended participants will effectively participate FR2 SDMS shall assist users in the following activities Monitor meetings especially when they are held in a distributed manner or periodically FR4 FR5 Plan meetings under the constraints expressed by participants see domain theory Re plan a meeting to support the changing user constraints I e y to modify the exclusion set preference set and or preferred location before a meeting SE date location is proposed to take some external constraints into account after a date and location have been GE
20. e 3 3 Improved Understanding of the Software System Non Functional Requirements 3 3 1 NFR1 In addition to the functional requirements the following non functional requirements must be implemented in the system 3 3 2 NFR2 A user with a minimum of a high school education must be able to successfully create and schedule meetings after having these actions demonstrated through a video or in person tutorial 3 3 3 NFR3 The WMS will be accessible to any user through the internet no matter what device he or she is using 3 3 4 NFR4 The Meeting Initiator will be able to reschedule a meeting 24 hours a day and 7 days a week after the meeting has been scheduled 28 3 3 5 INFRS The only interaction between Meeting Initiator and Potential Meeting Attendees will be the PMAs receiving an email notification that they have been scheduled for a meeting 3 3 6 NFR6 Date convenience will be determined by the Meeting Initiator who will view a compilation of the preference and exclusion sets of one or more participants on the WMS and pick a meeting time The Meeting Initiator will also be able to see individual participants meeting location preferences on the WMS and choose whether or not to utilize that information when making a location selection If the meeting has a physical location the system should give the regular participants the option of attending either virtual or in person 3 3 7 NFR7 Prior to scheduling a meeting the system shal
21. e set A set of times when a Potential Meeting Attendee prefers to have meetings scheduled Date range A time interval selected by the Meeting Initiator in which to schedule a meeting Strong conflict When there are no times within in the date range when all potential meeting attendees are able to attend the meeting All times in the date range fall within at least one Potential Meeting Attendee s exclusion set Weak conflict When there are no times within the date range when all Potential Meeting Attendees prefer to have a meeting scheduled No times in the date range fall within all of the Potential Meeting Attendees preference sets Meeting Initiator MD A person who creates and schedules a meeting through the WMS Important Participant IP A person whose presence is important for the meeting but who is not actively participating for example a host Active Participant AP A person who will be actively engaged in the meeting for example a speaker or presenter and is necessary for the meeting to take place Regular Participant RP A person who will be at the meeting but not actively participating or hosting Potential Meeting Attendee PMA An important active or regular participant who has been invited to the meeting 1 6 Process Model For this project Team Awesome will adopt an iterative software development process and an Agile like philosophy of teamwork The WMS project consists of two phases During the first pha
22. em Solution Option 2 Rationale This rephrasing most resembles the client s original requirement while removing the ambiguity Reference None 2 3 2 Issue Statement NFR2 They include Problem Ambiguity They include suggests and unbounded list Option 1 Remove the statement Option 2 Rephrase as They are Solution Option 1 Rationale This statement is already covered by the revision of NFR1 and its ambiguity would leave the document open additional unlisted features Reference None 17 2 3 3 Issue Statement NFR3 The system should be usable Problem ncomplete Usable is general and not clearly defined Whether the system should be usable to experts or non experts Option 1 Do not implement due to incompleteness Option 2 Usability is a measure of how well the software supports the execution of user tasks Key factors contributing to usability are the presentation of information and the management of user interaction The interface should be user friendly offering proper information and or help to the guide the user when operating the system Option 3 Add a minimum skill or education level for the intended user In the case of the WMS an adminstrative assistant is a likely meeting initiator and therefore the requirement for a high school education will suffice Option 4 A user with a minimum of a high school education must be able to successfully create and schedule meetings after hav
23. em when submitting a meeting Canceling and re planning meetings will also be simplified and will only reguire the meeting initiator to alter scheduled meeting through the WMS As the system is web based schedules would be accessible and alterable from any device connecting to the internet This will allow participants to schedule and keep track of meetings from any location 3 1 Improved Understanding of the Domain Stakeholders Functional and Non functional Objectives 3 1 1 DR1 In the WMS meetings are arranged in the following manner 3 1 2 IDR2 A Meeting Initiator a user who initiates a meeting will use the WMS add potential meeting attendees users the meeting initiator wants to attend the meeting to the meeting event The WMS will display Potential Meeting Attendees schedules individually or as a group based on the added names the meeting initiator selects Times when selected potential meeting attendee s are unavailable or scheduled for another meeting will appear as red 3 1 3 DR3 The WMS will automatically mark users as unavailable during times they are scheduled for meetings and users will use the WMS to mark other times they are unavailable for meetings 3 1 4 DR4 Users will use the WMS to mark individual times when they would prefer to have meetings 3 1 5 DR5 The WMS will show the Meeting Initiator times that Potential Meeting Attendees are busy or available to meet 3 1 6 DR6 The meeting initiator will be able t
24. ement NFR21 The system should be flexible enough to accommodate evolving data Problem Flexibile enough is ambiguous Evolving data is ambiguous Can update what data How will the system use evolving data Option 1 The meeting initiator updates user data for meeting participants Option 2 The software continually monitors for new user data and updates the meeting initiator with any changes 24 Option 3 Flexible enough refers to the ability of the software to accept new data 24 hours a day 7 days a week and to use new user data for scheduling and replanning meetings Data that evolves is user data including contact information phone number email address physical address notification preferences schedule exclusions schedule preferences Solution Option 3 Rationale Option 1 and 2 are burdensome to the meeting initiator Option 3 is sensible allowing the user to update their own information and having the software factor in the new data Reference None 2 3 21 Issue Statement NFR23 the sets of concerned participants may be varying the address at which a participant can be reached may be varying Problem Varying is too broad Address too general email address physical address Sets fo concerned participants unclear Option 1 The list of meeting participants may be different for each meeting Option 2 The pariticipants who are concerned will vary Option 3 The participant s address may vary some may
25. ence None 2 3 17 Issue Statements NFR17 NFR20 NFR17 NFR20 Problem Typos in the document that do not provide information about the program s functionality Option 1 Guess what the customer intended to say Option 2 Remove NFR17 and NFR20 from the document Solution Option 2 Rationale It is impossible to guess what the customer intended and the final document must not contain any typos Reference None 23 2 3 18 Issue Statement NFR 18 a lower bound should be fixed between the time at which the meeting date is determined and the time at which the meeting is actually taking place Problem The lower bound is not specified Using the word should also makes the requirement optional Option 1 Eliminate this statement a lower bound is an unnecessary constraint Option 2 Set a boundary of 3 days in the system from the time the meeting is scheduled to the time the meeting can take place Option 3 Include a recommended policy for this boundary in the documentation Solution Option 1 Rationale Setting a lower bound would unnecessarily complicate the process of scheduling an impromptu meeting Impromptu meetings typically arise due to high priority time critical issues The WMS helps to simplify this process by securing the location and resources online Reference None 2 3 19 Issue Statement NFR 19 The system should be customizable to professional as well as private meetings Problem
26. eting Attendees Option 3 Participants refers to the Meeting Initiator and Potential Meeting Attendees Solution Option 1 Rationale To fulfill the requirement of minimal interaction INFR7 only the Meeting Initiator must be involved in the planning process Reference None 2 2 13 Issue Statement FR13 to make participants aware of whats going on during the planning process Problem Ambiguity Unclear how the WMS is required to make participants aware of what s going on Option 1 Send an email alert to PMAs as their names are added by an MI to an unscheduled meeting Option 2 Send an email alert to PMAs after an MI has scheduled a meeting that includes them Option 3 Automatically update PMA s schedules after an MI has scheduled a meeting that includes them Option 4 Once an MI has scheduled a meeting all of the PMA s scheduled will automatically be updated to show the meeting and they will receive an email alert about the meeting Solution Option 4 Rationale Automatically updating PMA s schedules is more efficient than requiring PMAs to do so manually Having a meeting scheduled will also update PMA s status as unavailable during the scheduled time so unnecessary confusion can be avoided by PMAs appearing to be available when they are not Receiving an email alert is more noticeable than having a schedule updated so email alerts will provide an essential means of notifying PMAs of newly scheduled meetings Reference
27. fter changing any settings click Update e To change your password enter your current password the new one you wish to change to and click Update e Below this you can see a diagram indicating times you can never meet for meetings Un check times where you are available for meetings e At the bottom of the page you can select a preferred meeting location Calender Screen Here is displayed a list of all dates and times meetings will be held e At the top left of the screen are two arrow buttons Click these buttons to change what dates you are viewing or click Today to go to the current date e At the right are three buttons to change how you wish to view the dates o Day Displays all meetings on a single day o Week Displays meetings in the same week o Month Displays meetings in the same month e To add or edit a meeting double click the calendar which will bring up the Edit Meeting screen Edit Meeting Screen Here you can customize new or existing meetings e Meeting Title The name of the meeting e Meeting Description A brief summary about the meeting e Meeting Type o Public Anyone can sign up for the meeting o Private Only the meeting initiator can invite people to the meeting e Available Participants A list of all participants who can join the meeting To add a participant to the meeting select an Available Participant then click Add to List under Important Active or Regular Participant
28. heduled meeting needs to be re scheduled or changed the Meeting Initiator can alter and resubmit the meeting 3 2 7 FR7 The Meeting Initiator will be able to schedule a meeting for any time regardless of conflicts with PMAs schedules 3 2 8 FR8 The Meeting Initiator will start a meeting on the WMS and add PMAs to it The WMS will display information about when PMAs are available or unavailable for meetings and the MI will choose the best time to schedule a meeting After a meeting has been successfully submitted an email notification will be sent to all PMAs and of the PMAs schedules will be updated to show the meeting 3 2 9 FR9 The Meeting Initiator will be able to schedule meetings at any time despite conflicts but PMAs have the option of removing a meeting from their schedule 3 2 10 FR10 Once an MI has scheduled a meeting all of the PMA s scheduled will automatically be updated to show the meeting and they will receive an email alert about the meeting 3 2 11 FR11 When a user is scheduled for a meeting by a Meeting Initiator his or her personal schedule on the WMS will be automatically updated to display information about the meeting at the correct date and time The user will also receive an email notification about the meeting 3 2 12 FR12 The meeting scheduler system will allow users to schedule meetings simultaneously 3 2 13 FR13 The WMS will allow each user to be scheduled for multiple meetings at any given tim
29. iminary Prototype and User Manual 29 4 1 PEO EE 29 4 1 1 Login Pare daa 29 SA ere 30 4 1 3WMS User Mentr ins da dee 32 4 1 4 Schedule New Meeting iii are eas 32 42 ser EU EE 33 S Traceability AS A AAA 35 5 1 Domain vs System Requirements ee 223 fees se oes bose EE ee 35 5 2 Functional vs Non buncnonal ccc ce ccc eee eee e ence eee eeeeennaeeeeeeees 35 iii 5 5 Requirements vs Prototypes dd 6 References iv 1 Introduction 1 1 Project Overview For any organization to function efficiently personnel must be able schedule meetings without wasting vast amounts of time determining a time and location to fit everyones schedule This is a project plan describing the Web based Meeting Scheduler WMS a program that will assist in automating the process of determining the best times for various participants to meet The project involves creating a scheduler which will allow users to initiate meetings and acquire information about potential meeting attendees time preferences to find an optimal meeting time WMS users will update their schedules with times they are unavailable as well as times they prefer to meet to help guide users who are initiating meeting to find the best available meeting time 1 2 Purpose The purpose of the WMS is to automate the process of scheduling a meeting while considering time constraints of all the participants The system will enable users to initiate and schedule meetings while view
30. ing Solution Option 3 Rationale This option is most consistent with an automated scheduling process and allows users the flexibility to update their exclusion and preference sets at any time The Meeting Initiator is also given the most flexibility being able to view information about when Potential Meeting Attendees are available but not needing to wait for individual responses Reference None 2 2 7 Issue Statement FR7 to take some external constraints into account after a date and location have been proposed Problem Incomplete Does not specify what external constraints are or how they will affect scheduled meetings Option 1 Once a meeting is scheduled nothing can be done to change it Option 2 If a scheduled meeting needs to be re scheduled or changed the Meeting Initiator can alter and resubmit the meeting Solution Option 2 Rationale Allowing the Meeting Initiator to change a scheduled meeting allows for the most flexibility especially in adapting to unforeseen events and conflicts Reference None 2 2 8 Issue Statement FR8 Support conflict resolution according to resolution policies stated by the client Problem Incomplete What are the conflicts and which resolution will be considered Option 1 The Meeting Initiator will only be allowed to schedule meetings during times that all Potential Meeting Attendees are available If no time exists when all PMAs are available the MI must remove PMAs from the mee
31. ing The user has the ability of adding two different types of meetings private and professional In addition the user can schedule one time meetings or recurring meetings that take place daily weekly monthly or yearly As the meeting initiator adds active or important participants the conflict matrix will provide a visual interpretation of all the available dates and locations for the selected participants The user has also the ability of emailing an active important or regular participant questions or notes from this form that can help in resolving any possible conflicts 32 47 1100 12 00 Meeting Tomorrow Description Available Participants After 1 End by 01 01 2010 Time period y Save Cancel Figure 7 WMS Meeting Scheduling Form 4 2 User Manual Developers note Ideally this will be redone as voiceover tutorials on a video captured movie performing individual tasks Front Page At the front page enter username and password supplied by your organization then click Sign In On the top right of the webpage you can see four buttons from left to right e Home Sends you to the page you currently see here e Edit User Modify your personal preferences and available times e Help Click here to find help on how to use the scheduler e Logout Log out from the website 33 Edit User Screen Here you can see options to change your password available meeting times and preferred meeting location A
32. ing should be automatically re planned by a participant changing his or her preference or exclusion set Option 1 The WMS will cancel scheduled meetings if a participant later marks the meeting time in his or her exclusion set Option 2 The WMS will allow the Meeting Initiator to change the date time participant and location of a scheduled meeting and resubmit it Solution Option 2 13 Rationale This allows for the Meeting Initiator to have the most flexibility and control in re planning a scheduled meeting Reference None 2 2 6 Issue Statement FR6 to modify the exclusion set preference set and or preferred location before a meeting date location is proposed Problem Incomplete By what date time can the meeting schedule be changed before it starts and how should it be accomplished Option 1 Users will be requested by the WMS to provide exclusion preference set information to the Meeting Initiator once their names are added as Potential Meeting Attendees to a meeting Option 2 The Meeting Initiator is responsible for contacting Potential Meeting Attendees at least one day before a meeting is scheduled for information about their exclusion and preference sets Option 3 Users will be able to update information about when they are busy or available exclusions and preference sets during the week on their profile That information will be seen by the Meeting Initiator when he or she adds a Potential Meeting Attendee to the meet
33. ing these actions demonstrated through a video or in person tutorial Solution Option 4 Rationale This definition of usable is concrete and can be verified as fulfilled or not through user testing Reference http dotnet org za hannes archive 2007 09 10 non functional requirements checklist template aspx 2 3 4 Issue Statement NFR4 A meeting should be accurately monitored especially when it is held in a virtual place Problem Ambiguous Accurately monitored is unclear Virtual place is a contradiction Should is non binding Option 1 Replace should with shall Remove the term accurately Option 2 Accurately refers to the correctness of information regarding exclusion sets preferred sets locations and request resources Option 3 Accurately refers to the accessability of monitoring related functions to the pool of virtual participants Option 4 Monitoring is overseeing or supervising a meeting Option 5 Monitoring is the software tracking meeting status progress and distributing updates to participants throughout the meeting Since virtual meetings may lack visual communication this would be helpful Option 6 Monitoring is supporting logistical tasks such as distributing materials in preparation of a meeting and planning follow up meetings Option 7 Since virtual place is a contradiction replace with virtual meeting Option 8 The statement should be removed Solution Option 8 Rationale Monit
34. ing times that potential meeting attendees are available and busy Through this automated process meetings will be scheduled with a great deal more efficiency than the prior method of selecting and scheduling meeting times which required multiple communications between meeting initiator and participants before a time could be selected 1 3 Scope The WMS being developed assists in automating the meeting scheduling process by displaying potential meeting times within multiple participants schedules giving users a powerful tool to schedule and organize meetings The WMS system will also assist in scheduling parallel meetings virtual meetings and altering or canceling previously scheduled meetings The WMS is designed in such a way that it can be useful for scheduling meetings of various sizes and utilized by users from a wide range of technological background 1 4 Usability The WMS is designed to to minimize the amount of effort required by the meeting initiator and potential meeting attendees for scheduling a meeting The interface is aimed at a non technical user with graphical displays of data and will require minimal actions by the involved parties to complete their tasks 1 5 Definitions of Acronyms and Abbreviations WMS Web Based Meeting Scheduler DR Domain Requirements FR Functional Requirements NFR Non Functional Requirements Exclusion set A set of times when a Potential Meeting Attendee cannot attend the meeting Preferenc
35. l identify physical conflicts for the meeting initiator Physical conflicts are 1 A meeting attendee shall not be scheduled for two meetings at the same time 2 A meeting room shall not be allocated to more than one meeting at the same time The meeting initiator has the authority to override a physical conflict due a meeting attendee s scheduling conflict 3 3 8 NFR8 Once a MI specifies a time for the meeting to take place available rooms will be displayed in the Locations menu After the MI clicks an available location the MI can click save to schedule the meeting If no physical rooms appear in the Locations menu then all the meeting rooms are in use at the MI s specified time and the MI must choose another time for the meeting A virtual room option will always be available in the Locations menu if the MI does not require a physical meeting room 3 3 9 NFR9 The time from when the Meeting Initiator schedules a meeting to the time when the meeting is visible on the PMA s calender shall be no more than three seconds 3 3 10 NFR10 The WMS will allow for private meetings meetings that are unrelated to business and may not involve any participants besides the Meeting Initiator and professional meetings meetings that business related Private meetings will be designated by the user and shall be viewable to participants only 3 3 11 NFR11 The WMS will accept new data 24 hours a day 7 days a week When a user changes his or her contac
36. l meetings and gives the Meeting Initiator the most flexibility Reference None 2 2 Issues with Software System Requirements Functional Requirements 2 2 1 Issue Statement FR1 The purpose of WMS is to support the organization of meetings that is to determine for each meeting request a meeting date and location so that most of the intended participants will effectively participate Problem The statement is unclear on a Who are the intended participants b How many participants will satisfy most Option 1 a All active participants important participants and the meeting initiator are considered intended participants b The meeting can only be held during a time when all active important and regular participants are available Option 2 a Only important and active participants are considered required for the meeting and regular participants schedules will not be considered b The meeting can only be held during a time when all important and active participants are available Consideration of active participants time preferences is not necessary Option 3 a Important active and regular participants are all considered intended participants b The WMS will display individual and group conflicts regarding potential meeting times but the Meeting Initiator may choose any time to schedule the meeting regardless of conflict Solution Option 3 Rationale This option gives flexibility to the Meeting Initiato
37. me Option 2 Rephrase as The proposed meeting date shall be reported by the system within specify timeframe after a report is requested Option 3 Rephrase as The proposed meeting date shall be the earliest chronologically available No Conflict date Option 4 Rephrase as When the Meeting Initiator schedules a meeting 1t will appear on all the Potential Meeting Attendees schedules within three seconds Solution Option 4 Rationale In an automated system where no back and forth communication between participants is required it is unnecessary to place limits between the meeting s initiation and final scheduling This solution captures the efficiency of an automated system while still adhering to the client s desire for a quick process Reference None 2 1 12 Issue Statements DR15 DR16 DR17 DR18 DR19 DR15 Conflicts can be resolved in several ways including DR16 the initiator extends the date range DR17 some participants remove some dates from their exclusion set DR18 some participants withdraw from the meeting DR19 some participants add some new dates to their preference set Problem Ambiguity of some participants and the description is not consistent with an automated process Option 1 Replace some participants with active participants Option 2 Replace all statements with The Meeting Initiator will be able to select any time to schedule a meeti
38. meeting can be a grueling and time consuming process The more participants involved the more people who must be contacted and then respond with potential meeting times The same people will often need to be contacted multiple times if a common meeting time cannot be found The whole process wastes manpower and time that could be spent more industriously Goal The goal of the WMS is to provide a fast easy to use automated system that will allow meetings to be planned and scheduled without the frustration of typical meeting planning Users will be able to provide information about their time preferences to the WMS as well as view their own schedules Meeting planning would be a simple process of initiating a meeting adding participants and selecting a time when all are available to attend the meeting The system would eliminate the need for time consuming communication between various participants It would notify participants of meetings they have been scheduled in through email and by updating their personal schedules to show the new meeting Meetings are customizable as private or professional They can only be scheduled for open locations so there is no chance of conflict when selecting a room Rooms can also be selected based on whether or not they contain the proper equipment to conduct the meeting Users can designate various participants as important active or regular and send personalized 26 messages to each of th
39. ment optional and the statement does not discuss how the WMS is involved Option 1 Remove NFR10 Option 2 Rephrase as part of new requirement Solution Option 1 Rationale This statement is not a measurable requirement and is clarified in NFR12 and NFR 13 Reference None 2 3 11 Issue Statements NFR11 NFR22 NFR11 e g NFR22 e g Problem Using e g makes it unclear whether the following statement is a requirement or not and leaves the document open to future interpretation Option 1 Guess a list of functions the client intends the system to have Option 2 Remove e g from the document Solution Option 2 Rationale The examples following e g are intended to be requirements and the document must not be left ambiguous Reference None 2 3 12 Issue Statement NFR12 a person may not be at two different places at the same time 21 Problem Does not specify how the WMS is involved Option 1 Rephrase as If a MI attempts to schedule a PMA for a meeting at a time that overlaps with a meeting he is already scheduled for the meeting will be scheduled but will not be added to the PMA s schedule Option 2 Rephrase as If a MI attempts to schedule a PMA for a meeting at a time that overlaps with a meeting he is already scheduled for the meeting will be scheduled and appear on the PMA s schedule The PMA can decide which meeting to attend Option 3 Rephrase as The WMS will not allow a MI to schedule
40. n 1 04 R Bock 2 2 1 2 2 4 updated numbering system of DR February 7 2010 FR and NFR 1 05 Updated Domain Requirements section 1 8 February 8 2010 Added Prototype descriptions for Login Home EE Page and Schedule a new meeting section det 1 07 C Cheng Updated Nonfunctional requirements section February 8 2010 Added Nonfunctional requirement comments 1 08 A Polcari Comments will need to be reformat February 9 2010 correctly 1 09 A Polcari Updated Nonfunctional requirements section February 11 2010 1 10 R Bock Updated Domain and functional requirements February 13 2010 sections 1 11 V Isbell Updated section 4 2 User Manual February 23 2010 1 12 R Rivera Updated prototype with new screen shots February 24 2010 1 13 R Bock Final formatting and edits March 1 2010 Table of Contents Re yision ISO SA AAA SARA 1 Table oF Conta e e e eS SOON ii O NA 1 Fad Ee RTE 1 K2 PUG IOSC so eT e RON AEC nineteen eRe ae ee as 1 TEE 1 E WE EE 1 1 5 Definitions of Acronyms and Abbreviations ccccsseeesssrrrerrrrrrrsssseee 1 6Process Model ee E INA ONEN SDN Rai LON S 2 LP Stakeholders ANA AA tides e A Ee dE 2 1 8 Roles and Responsibilities cor 2 LO Domain REGUITEMEMIS ever GEES EEN 3 1 10 Functional Requirements EE 4 1 11 Non Functional Reguirements sss AAA e 5 2 Issues with Preliminary Definition 0 cc cc cece
41. nale User knows best what his her schedule is and should be the one to prioritize his her preferences Reference None 25 2 3 24 Issue Statement NFR27 variations in date formats address formats interface language Problem Ambiguous and unclear Define specific current and future date formats address formats and interface language Option 1 Current and future date formats using subset of International Standard Date Notations ISO 8601 Option 2 Current and future data formats using popular country specific formats Option 3 Current and future physical address formats for residents and companies within the US Option 4 Current and future physical address formats for residents and companies Internationally prioritize by country Option 5 Interface language refers to the language the user sees and enters when interacting with the system Option 6 Interface language refers to the language used when the system interacts with the hardware and or other software Solution Option 1 4 5 Rationale International standards eliminates rework due to implementing local customizations and then having to transition to international support Interface language defined as the language the user speaks allows easy international expansion Reference http www cl cam ac uk mgk25 iso time html http www bitboost com ref international address formats html 3 WRS World Requirements Specification Problem The act of scheduling a
42. ng regardless of PMAs conflicts Solution Option 2 Rationale This option allows for the greatest automation in the process and gives the Meeting Initiator the control to decide the best time to schedule a meeting despite its conflicts with one or more PMAs Reference None 2 1 13 Issue Statements DR20 DR26 DR20 Each conflict resolution should be done as quickly as possible and with no more interactions than is really needed DR26 The number of negotiations should be kept minimal but a new round of negotiation may be required when no meeting room can be found Problem Ambiguous and incomplete how fast is as quickly as possible how many interactions are no more than needed how much human decision making should exist and the description is not consistent with an automated process Option 1 Report conflict situation to meeting initiator for human resolvement Option 2 Remove both statements as it has already been specified that the Meeting Initiator will be shown by the WMS when schedule conflicts and then be able to select a meeting time regardless of these conflicts Solution Option 2 10 Rationale This option keeps the process guick and automated while the MI ultimate control over the meeting time Also the issue of finding a room is already resolved by DR21 Reference None 2 1 14 Issue Statement DR21 A meeting room must be available at the selected meeting date Problem Incomplete
43. ng the sofware shall use the most recent user data sets exclusion set preference set location preference for meeting participants to determine possible new meeting times and locations Flexibility After software determines possible new meeting times and locations the software shall propose new meeting options to the meeting initiator Option 4 Flexibilty and dynamically is the ability of the meeting initiator to reschedule a meeting 24 hours a day and 7 days a week after the meeting has been scheduled Solution Option 4 Rationale Simple and easy to understand consistent with functional requirement Reference None 2 3 7 Issue Statement NFR7 The amount of interaction among participants e g number and length of messages amount of negotiation required should be kept minimal Problem Ambiguous Can not be measured Interaction can take many forms Fails to distinguish between participants such as important active regular participants and meeting initiator 19 Option 1 System allows all users to interact communicate with each other with no constraints Option 2 All interactions communications are broadcast to every participant Option 3 Meeting attendees enter and update user data sets The meeting initiator controls communication to participants and limits communication on an as needed basis Option 4 To minimize interaction the software does not support messages to be sent to between meeting participants Email
44. nt IERT 13 2 2 4 Issue Statement IPRATL eee eeeeeeeeeeeeeeeeeeee 13 2 2 5 Issue Statement IRAN 13 2 2 6 Issue Statement FR6 0 cece cece cece eee eeeeeeeeeeeeeeeeeeees 14 2 2 7 Issue Statement IERT 14 2 2 8 Issue Statement IERST eee eeeeeeeeeeeeeeeeeeees 14 2 2 9 Issue Statement FRO ege EEN NEEN EENS NENNEN 15 2 2 10 Issue Statements FR10 FR11 FRIS 15 ii 2 2 11 Issue Statement TPRI2L cece cece cece eeeeeeeeeeeee 15 2 2 12 Issue Statement IERI3L cece cece dee z s ss se sky s 16 2 2 13 Issue Statement IERI3L cece cece cece eee eeeeeeeeee 16 2 2 14 Issue Statement TPRIAL cece cece cece eee eeeeeeee 16 22 15 Issue Statement PRG cueros Agen ES ASSEN EEN 16 2 2 16 Issue Statement TPRIIL cece eeeeeeeeeeeeeeeeee 17 2 3 Issues with Software System Requirements Non Functional Requirements 17 2 3 1 Issue Statement INPRITL sss 17 2 3 2 Issue Statement INERZL s 17 2 3 3 Issue Statement INER3 4 bas corista aeS 18 2 3 4 Issue Statement INPRATL eee cence ee eeeeeeeenes 18 2 3 5 Issue Statement INPRaL e eee e eee eeeeeeeenes 19 2 3 6 Iss e Statement NERO des scores wee tal 19 2 3 7 Issue Statement INPRIL eee eee ee eeeeeeneennes 19 2 3 8 Issue Statement INPRSTL e cece eee AR POA 20 2 3 9 Issue Statement INPROL ee eee eee eeeeeeeenees 20 2 3 10 Issue Statement INPRIOL 00 cece cece ccc ce eee
45. o write personalized messages to PMAs in a text bar beside the individual PMAs names such as special instructions or a request for equipment 3 1 7 DR7 All users will be able to specify their preference for meeting location in their profile 3 1 8 DR8 After the Meeting Initiator has selected one or several PMAs the WMS will display times that all participants are available as green and times that at least one participant has a conflict as red 3 1 9 DR9 When the Meeting Initiator schedules a meeting it will appear on all the Potential Meeting Attendees schedules within three seconds 3 1 10 DR10 The Meeting Initiator will be able to select any time to schedule a meeting regardless of PMAs conflicts 3 1 11 DR11 After the MI selects a meeting time the WMS will provide a list of all available meeting locations for that time the MI can choose from If there are no available locations at that time the MI initiator will not be able to schedule the meeting and must select another time 3 1 12 DR12 The MI will be able to select equipment requirements and only available meeting rooms that meet those requirements will appear for the MI to choose from If there is no satisfactory location available the MI can choose another time or change the equipment requirements and check the new list of locations 3 1 13 DR13 When the MI selects a PMA s name the WMS will display the PMA s preferred meeting location 3 1 14 DR14 One of the
46. ommunication Reference None 2 2 10 Issue Statements FR10 FR11 FR15 FR10 FR11 FR15 Problem Typos in the document that do not provide information about the program s functionality Option 1 Guess what the customer intended to say Option 2 Remove FR10 FR11 and FR15 from the document Solution Option 2 Rationale It is impossible to guess what the customer intended and the final document must not contain any typos Reference None 2 2 11 Issue Statement FR12 to support the negotiation and conflict resolution processes Problem Incomplete Does not specify what the program will do Option 1 The Meeting Initiator will only be allowed to schedule meetings during times when no PMAs have a conflict Option 2 The Meeting Initiator will be able to schedule meetings at any time despite conflicts but PMAs have the option of removing a meeting from their schedule Solution Option 2 Rationale This gives the Meeting Initiator the ability to quickly plan and submit meetings based on times he or she feel would be the best for the participants involved but also allows PMAs the power to refuse a meeting Reference None 2 2 12 Issue Statement FR13 to make participants aware of what s going on during the planning process Problem Ambiguity Unclear who participants refers to 15 Option 1 Participants refers to the Meeting Initiator Option 2 Participants refers to Potential Me
47. on set a set of dates on which they would prefer the meeting to take place hereafter referred DES to as preference set A meeting date shall be defined perhaps by a pair calendar date time period The exclusion and preference sets should be contained in some time interval prescribed by the meeting initiator hereafter referred to as date range The initiator could also ask in a friendly manner active participants to provide any special equipment requirements on the meeting location e g overhead projector workstation network connection telephone etc DR8 She may also ask important participants to state preferences about the meeting location The proposed meeting date should belong to the stated date range and to none of the exclusion sets DR10 furthermore the proposed meeting date should ideally belong to as many preference sets as possible DR11 The proposal should be made as early as possible DR12 A date conflict occurs when no such date can be found Dia conflict is strong when no date can be found within the date range and outside all 3 exclusion sets DR14 A conflict is weak when dates can be found within the date range and outside all exclusion sets but no date can be found at the intersection of all preference sets lu Each conflict resolution should be done as quickly as possible and with no more interactions than is really needed DR21 A meeting room must be available at the selecte
48. onent of the project either as a developer or a reviewer Developers will work to compose assigned documents and deliverables while reviewers will check these documents and deliverables for spelling grammar and accuracy Each component will have one leader who is responsible for planning and organizing completion of their 2 component on schedule as well as being available to developers and reviewers of that component for questions If decision conflicts arise on a component the component leader has the power to decide the outcome of the conflict Any team member can consult with the team leader about questions or conflicts Phase 1 Interim C Cheng R Cavazos V A Polcari A Polcari R Bock Isbell R Rivera S Kandimalla N Mishra Updated Project Plan R Bock A Sofiya Polcari V Isbell Requirements R Bock Se gt IR Rivera R Cavazos EE S Kandimalla N P Mishra C Cheng R Rivera R R Bock A Polcari V Isbell Prototype R Rivera KS S Kandimalla N Mishra C Cavazos Cheng R Rivera C Cheng R Bock User Manual V Isbell Y EPAL N Mishra A Polcari S Cavazos Kandimalla 1 9 Domain Requirements In the application domain meetings are typically arranged in the following manner A meeting initiator will ask all potential meeting attendees for the following information based on their personal agenda a set of dates on which they cannot attend the meeting hereafter referred to as exclusi
49. oring was already defined in FR3 with The Meeting Initiator must select and schedule the meeting date time and location through the WMS The WMS will alert all meeting participants by email of the scheduled meeting and update all participants schedules with information about the meeting and DR24 already defined virtual place so this statement provides no new information about requirements Reference http www crito uci edu papers DesigningForNomadic Work pdf http dotnet org za hannes archive 2007 09 10 non functional requirements checklist template aspx 18 2 3 5 Issue Statement NFR5 Here nomadicity will then be important to consider Problem Ambiguous Phrase is unclear Can not be measured Option 1 Remove the sentence Here nomadicity will then be important to consider Option 2 Nomadicity refers to people who had to work with people in different time zones Option 3 Nomadicity is the tendency of a person or group of people to move with relative frequency who uses mobile computing devices An example of this is a salesperson calling on clients Rewrite the requirements and add nomadic computing to the list of definitions Option 4 Nomadicity refers to be able to access content on multiple devices The WMS will be accessible to any user through the internet no matter what device he or she is using Solution Option 4 Rationale This option makes the most sense in context for what the client i
50. oup based on the added names the meeting initiator selects Times when selected potential meeting attendee s are unavailable or scheduled for another meeting will appear as red Solution Option 2 Rationale Eliminating the need for the meeting initiator to ask potential meeting attendees about their schedules will save time and effort for all participants involved Reference None 2 1 4 Issue Statement DR3 a set of dates on which they cannot attend the meeting hereafter referred to as exclusion set Problem Dates implies days and does not allow users to specify times within the day they are busy Option 1 Users will select whole days when they cannot attend meetings Option 2 Users will use the WMS to mark individual minutes when they are unavailable to have meetings Option 3 The WMS will automatically mark users as unavailable during times they are scheduled for meetings and users will use the WMS to mark other times they are unavailable for meetings Solution Option 3 Rationale Users must be able to specify times not just dates as unavailable and not have to manually mark meetings they are scheduled for as unavailable Reference None 2 1 5 Issue Statement DR4 a set of dates on which they would prefer the meeting to take place hereafter referred to as preference set Problem Dates implies days and does not allow users to specify times within the day when they prefer to meet Option 1 Users will select
51. r designating the program that will be scheduling meetings and removing the word typically so that the way meetings will be arranged can be specified later in the document Reference None 2 1 2 Issue Statement DR2 A meeting initiator will ask all potential meeting attendees for the following information based on their personal agenda Problem Ambiguity meeting initiator potential meeting attendees Option 1 Reguest clarifications from the client on who are eligible to be meeting initiator and potential meeting attendees Option 2 Specify that the meeting initiator is a user who initiates a meeting and potential meeting attendees are users who are selected and scheduled to attend a meeting by a meeting initiator Solution Option 2 Rationale The meeting initiator and potential meeting attendees definitions are implied by their description Reference None 2 1 3 Issue Statement DR2 A meeting initiator will ask all potential meeting attendees for the following information based on their personal agenda Problem Unclear meaning of ask in the context of an automated system Option 1 The meeting initiator will ask potential meeting attendees face to face for information and then enter it into the WMS Option 2 The meeting initiator will use the WMS to initiate a meeting event and add potential meeting attendees to the meeting event The WMS will display potential meeting attendees schedules individually or as a gr
52. r so that meetings can take place despite scheduling conflicts with the majority of the participants present Reference None 2 2 2 Issue Statement FR2 SDMS shall assist users in the following activities Problem Typo SDMS Ambiguity shall assist users does not describe the WMS s functionality Option 1 Rephrase as The WMS will perform the following functions Option 2 Remove the phrase Solution Option 2 12 Rationale This project is to create the Web Based Meeting Scheduler WMS not the SDMS and the document must accurately label what is being created Eliminating the phrase removes the ambiguity and allows for a functional definition Reference None 2 2 3 Issue Statement FR3 Monitor meetings especially when they are held in a distributed manner or periodically Problem Incomplete Statement does not describe what monitoring entails or who will do the monitoring Option 1 The Meeting Initiator must decide on the meeting time and date Option 2 The Meeting Initiator must select and schedule the meeting date time and location through the WMS The WMS will alert all meeting participants by email of the scheduled meeting and update all participants schedules with information about the meeting Solution Option 2 Rationale The Meeting Initiator is responsible for deciding when and where to meet while the WMS is responsible for alerting participants about the meeting Changing the statement de
53. rtant participants Option 1 Replace the word She with Meeting initiator Option 2 Along with option 1 request clarification from the client for details on what will happen if the initiator does not ask the important participants to state preferences at all Option 3 Along with option 2 request the client for specifying who are considered as important participants Option 4 Along with option 2 specify that the important participants are those considered important by the company meeting initiator team Option 5 Rephrase statement as All users will be able to specify their preference for meeting location in their profile Solution Option 5 Rationale The client later specified that important participants referred to participants who would be important for the active participants to feel welcome at the meeting and was not related to meeting location preference Requesting any participant respond with information would be time consuming and inappropriate in an automated process The most efficient way to deal with location preferences is to have users specify their preferences on their profile so Meeting Initiators can access and consider that information when the user has been added as a Potential Meeting Attendee to a meeting Reference None 2 1 10 Issue Statements DR9 DR10 DR12 DR13 DR14 DR9 The proposed meeting date should belong to the stated date range and to none of the exclusion sets
54. s as possible Problem Ambiguity of ideally and information already covered in DR8 Option 1 Rephrase as shall belong to a location preferred by the maximum number of important participants Option 2 Rephrase as When the MI selects a PMA s name the WMS will display the PMA s preferred meeting location Solution Option 2 Rationale This provides the MI with information about all participants preferences and lets him or her choose whether to follow it or not Reference None 2 1 17 Issue Statements DR24 DR25 DR24 It is absolutely necessary however to allow each meeting to take place in a virtual place e g through teleconferencing using laptop computers DR25 This flexibility is considered crucial in future Problem The statements are incomplete and do not describe how the WMS will be involved 11 Option 1 One of the equipment requirements described in DR22 that can be selected will be that a meeting room has teleconferencing capabilities Option 2 One of the equipment requirements described in DR22 that can be selected will be that a meeting room has teleconferencing capabilities and Virtual Room will always be available as a meeting location when the Meeting Initiator does not need a physical location reserved for the meeting and will be communicating through his or her computer Solution Option 2 Rationale This allows for multiple methods of conducting virtua
55. s making decisions Option 2 Ensure that the important participants not the regular participants thinks that the date and location is convienient to them Option 3 Date convenience will be determined by the Meeting Initiator who will view a compilation of the preference and exclusion sets of one or more participants on the WMS and pick a meeting time The Meeting Initiator will also be able to see individual participants meeting location preferences on the WMS and choose whether or not to utilize that information when making a location selection If the meeting has a physical location the system should give the regular participants the option of attending either virtual or in person Option 4 Date convenience will be determined by the preference and exclusion sets of participants The preference set of important participants receive priority Location convenience will be determined by the location preferences of participants The preference of active amp important participants receive priority when meeting in a physical location Also if the meeting has a physical location the system shall give the user the option of attending either virtual or in person Solution Option 3 Rationale Clearly defines each term eliminates ambiguity and is consistent with functional requirements Reference None 2 3 10 Issue Statement NFR 10 Physical constraints should not be broken Problem Using the word should makes fulfilling the require
56. s requesting Reference http www crito uci edu papers DesigningForNomadicWork pdf http searchmobilecomputing techtarget com definition nomadicity 2 3 6 Issue Statement NFR6 Re planning of a meeting should be done as dynamically and with as much flexibility as possible Problem Ambiguous Dynamically and Flexibility are not clear What parameters should use to describe the degree of dynamic and flexibility of the system Also who should be responsible to re plan the meeting is not clarified either Option 1 The meeting initiator re plans the meeting Dynamically means the system makes the decision based on the latest information regarding exclusion sets preferred sets locations and request resources Flexibility means the system makes the decision based on the preference of participants and automatically make some adjustment to the meeting schedule Option 2 The system re plans the meeting Here the word dynamically means that the system should make the decision base on the latest information regarding exclusion sets preferred sets locations and request resources The word flexibility means that the system should base on the preference of participants and automatically make some adjustment to the meeting schedule Option 3 Hybrid of Option amp Option 2 The meeting initiator is responsible for replanning while the software assists Dynamically Use up to date user data sets when replanning a meeting When replanni
57. se the team will attempt to determine stakeholder needs define software requirements and build a prototype of the WMS software The requirements and prototype will be used to validate and improve the team s understanding of stakeholder needs Using the knowledge gained from phase one the team will iteratively improve upon the proposed WMS solution during phase two Additionally the team will detail a more in depth WMS solution than in phase one Throughout the project Team Awesome will operate using Agile Methods in order to promote a collaborative flexible and productive environment for all team members This includes frequent team meetings at least one team meeting a week varying and flexible roles an individual contributes as reviewer developer and leader parallel work effort requirements prototyping and documentation occur simultaneously and simulated customer interaction all team members are asked to think and act like a customer 1 7 Stakeholders OmniSoft Inc company Project coordinators Programmers Customer companies Customer meeting organizers Customer employees 1 8 Roles and Responsibilities Rachel Bock will act as the team leader throughout the Phase Interim while different team members will lead the various components of the project Our team will be divided into groups based on the week to week needs of the project plan as determined by the team leader Each team member will work with every comp
58. signates specific roles to the users and system rather than leaving the process ambiguous Reference None 2 2 4 Issue Statement FR4 Plan meetings under the constraints expressed by participants see domain theory Problem Described constraints are not consistent with an automated scheduling process and could require a time consuming and cumbersome process of the Meeting Initiator communicating back and forth with participants Option 1 Meetings can be scheduled at any time the Meeting Initiator chooses regardless of whether the time conflicts with PMAs Option 2 Meetings can only be scheduled at times that all Potential Meeting Attendees are available Option 3 Meetings can only be scheduled at any times when all Important and Active Participants are available The meeting can still be schedule at times that conflict with Regular Participants schedules Option 4 The WMS will display individual and group conflicts to the Meeting Initiator but the MI can schedule a meeting at any time despite conflicts Solution Option 4 Rationale This option gives the most flexibility for scheduling meetings to the Meeting Initiator the person who is most knowledgeable about who needs to attend the meeting Reference None 2 2 5 Issue Statement FR5 Re plan a meeting to support the changing user constraints Problem Ambiguity on whether re planning is scheduling a meeting that has not taken place to a different time or whether a meet
59. sly Solution Option 2 Rationale This option appears most consistent with describing what the statement reguires Reference None 2 2 16 Issue Statement FR17 Meeting reguests can be competing when they overlap in time or space Problem Allowing for competing meeting reguests creates unnecessary complexity in the system for both the WMS and users Option 1 The WMS will only allow each user to be scheduled for zero or one meetings at any given time Option 2 The WMS will allow each user to be scheduled for multiple meetings at any given time Solution Option 2 Rationale Allowing multiple meetings to be scheduled for the same time will allows users to know all the meetings they have been invited to even if they cannot attend all of them Without this a user might not be notified of a high priority meeting being scheduled because it conflicted with a previously scheduled low priority meeting Reference None 2 3 Issues with Software System Requirements Non Functional Requirements 2 3 1 Issue Statement NFR 1 In meeting the functional requirements non functional requirements should also be taken account Problem Ambiguity How should requirements be taken account Option 1 Rephrase as The following non functional requirements must be implemented in the system Option 2 Rephrase as In addition to the functional requirements the following non functional requirements must be implemented in the syst
60. t information notification preference schedule exclusions or schedule preferences through the system will save the new data and utilize 1t in the scheduling of future meetings 3 3 12 NFR12 The list of meeting participants may be different for each meeting 3 3 13 NFR13 A user can change his or her physical address or email address through the WMS 3 3 14 NFR14 The system should allow for the following features to be supported in future versions 3 3 15 NFR15 The user may define priority times to meet in his or her preference set 3 3 16 NFR16 Current and future date formats using subset of International Standard Date Notations ISO 8601 Current and future physical address formats for residents and companies Internationally prioritize by country Interface language refers to the language used when the system interacts with the hardware and or other software 4 Preliminary Prototype and User Manual 4 1 Prototype 4 1 1 Login Page The WMS requires the use of a user name and a password in order to access the program This is a requirement to be able to keep track of who is the creator of the meeting and what preferred 29 meeting times the user wishes to have The following screen shoot shows the simple log in interface to the system You need to log in to view this page Username Ramon Riveral Password WMS Team Awesome 2010 Figure 1 WMS Login Screen 4 1 2 Home Page After the user has logged in
61. ting until a time can be found Option 2 The Meeting Initiator will be able to schedule a meeting for any time regardless of conflicts with PMAs schedules Solution Option 2 Rationale This allows the Meeting Initiator the most flexibility in scheduling meetings and will allow the MI to notify PMAs of a meeting even if they will not be able to attend Reference None 14 2 2 9 Issue Statement FR9 Manage all the interactions among participants reguired during the organization of the meeting for instance Problem Incomplete Does not specify what managing interactions among participants entails or who the participants are Ambiguity For instance does not provide a specific function Option 1 The WMS will request information about times PMAs are available and send their responses to the Meeting Initiator Option 2 The Meeting Initiator will start a meeting on the WMS and add PMAs to it The WMS will display information about when PMAs are available or unavailable for meetings and the MI will choose the best time to schedule a meeting After a meeting has been successfully submitted an email notification will be sent to all PMAs and of the PMAs schedules will be updated to show the meeting Solution Option 2 Rationale This allows the Meeting Initiator the most flexibility in deciding on meeting times and provides and efficient automated means of gaining information about PMAs without a slow process of back and forth c
62. tive participants to provide any special equipment requirements on the meeting location e g overhead projector workstation network connection telephone etc Problem Ambiguity could also ask in a friendly manner active participants Option 1 Replace the phrase could also ask in a friendly manner with shall ask Option 2 Along with Option 1 specify that the active participants are those who would be hosting and participating in the meeting Option 3 Along with Option 1 get clarifications from the client on who are eligible active participants Option 4 Rephrase as The meeting initiator will be able to write personalized messages to PMAs in a text bar beside the individual PMAs names such as special instructions or a request for equipment Solution Option 4 Rationale The client later specified that active participants referred to participants who would be taking an active role of speaking or presenting during a meeting and would not likely be requested to provide equipment Allowing the Meeting Initiator to send personalized messages to various participants as part of the email received when the participants are scheduled for a meeting would be more efficient than requiring the MI to send the PMAs multiple messages each Reference None 2 1 9 Issue Statement DR8 She may also ask important participants to state preferences about the meeting location Problem Ambiguity She may also ask impo
63. use email while others use street addresses Option 4 The participant s physical address or email address may change Example participant moves homes or offfices Option 5 The participant s address may vary due to being on the move mobile computing Solution Option 1 amp 4 Rationale NFR23 combines with NFR21 NFR21 refers to evolving data so varying means gradual change over time Option 1 4 are consistent with evolving data Reference None 2 3 22 Issue Statement NFR25 The system should be easily extensible to accommodate the following typical variations Problem Ambiguity Easily is not measurable Typical is general Option 1 Rephrase as The system should allow for the following features to be supported in future versions Option 2 Rephrase as The system will have the following features Solution Option 1 Rationale This allows the requirements document to describe future features which the current design and programming teams for the system will not be held responsible for Reference None 2 3 23 Issue Statement NFR26 handling of explicit priorities among dates in preference sets Problem Ambiguity Who what explicitly prioritizes dates in preference set Option 1 The user may define priority times to meet in his or her preference set Option 2 Meeting initiator prioritizes dates in user preference sets Option 3 Software prioritizes dates in user preference sets Solution Option 1 Ratio
64. whole days when they prefer to attend meetings Option 2 Users will use the WMS to mark individual times when they would prefer to have meetings Solution Option 2 Rationale Users must be able to specify times not just dates as preferable for having a meeting Reference None 2 1 6 Issue Statement DR5 A meeting date shall be defined perhaps by a pair calendar date time period Problem Statement is ambiguous and creates unnecessary design and functionality limitations Option 1 Remove the words perhaps and a pair Option 2 Remove the entire statement Solution Option 2 Rationale Requiring meeting dates to be specified by date and time period limits the ways that times users are busy or available can be selected Reference None 2 1 7 Issue Statement DR6 The exclusion and preference sets should be contained in some time interval prescribed by the meeting initiator hereafter referred to as date range Problem There are multiple ambiguities in this statement such as some time interval and how 1t will be prescribed Option 1 Replace should be with shall be Option 2 Replace the statement with The WMS will show the Meeting Initiator times that Potential Meeting Attendees are busy or available to meet Solution Option 2 Rationale This resolves the ambiguity Reference None 2 1 8 Issue Statement DR7 The initiator could also ask in a friendly manner ac

Web-based Meeting Scheduler Phase 1: Interim CS 6361 Section

Contents

Download Pdf Manuals

Related Search

Related Contents