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CS OSB User`s Manual - Academic Resources

1. E 6 2 Enrollment Limit Changes Under Class Enrollment Limits the Enrollment Capacity can be updated Update Sections of a Class Course ID 044421 Academic Institution San Francisco State University Term Fall 2013 Subject Area PHIL Catalog Nbr 150 Class Sections Class Status Class Enrollment Limit Jasson Section Class Nbr Component Regular Ti 2274 Regular 2275 Lecture Lecture Last Revised 07 31 14 Fall 2014 Course Offering Nbr Undergrad Fhilosophy MORAL POLITICAL ISSUES Personalize Find View All Enri Walt Ca Enri Tot Walt Tot Cap First 1 2 of 2 M Last Auto OO eps rec e7 ton Consent Consent 2 Print N 12 N A First Ml 1 2 of 2 M Last Combined Section Combined Section FINAL Page 58 of 66 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Appendix F Coding for Multiple Component Courses To ensure that a student enrolls in either Lecture Lab or Lecture Activity course successfully multiple component courses the following must be coded as indicated Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes Curriculum Management gt Schedule of Classes gt Schedule New Course LAB or ACT New section increment by 1 from the Lecture Component Class Section Such as 01 03 05 LEC 01 then LAB 02 LEC 01 then ACT 02 LEC 03 then LAB 04 LEC 03 then ACT 04 Basic Data Value is coded with
2. 1110 1200 1235 1350 1210 1300 1410 1525 1310 1400 1535 1650 1410 1500 Includes a 15 minute break in the meeting time 7 1 2 Classes meeting four hours per week MW or TR One Day Per Week 1010 1150 1220 1400 1410 1550 1610 1750 Includes a 15 minute break in the meeting time Last Revised 07 31 14 Page 35 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG 7 2 Summer These time blocks are based on a 3 unit lecture course CS 1 6 Time blocks are established around three standard begin times 0900 1215 and 1800 The ending times vary because of the session CS number and unit values and meeting days per week When scheduling classes other than 3 unit lecture courses try to remain within the standard starting times listed below All classes meeting 2 hours or more include a 15 minute break in the meeting times 7 2 1 Special Considerations for Building the Summer Schedule 7 2 1 1 Self Support CEL Summer Acad Credit Session The self supported Summer semester has four sessions S1 first 5 weeks S2 eight weeks beginning 2 weeks after S1 session S3 second 5 weeks and S4 the full ten weeks Course section numbers must be unique For example you cannot have ISYS 0263 0151 and ISYS 0263 0152 All non standard time blocks must approved by Academic Resources 7 2 1 2 State Support Summer Regular Session The state supported Summer semester has four sessions R1 first 5 weeks R2
3. 6 7 FALNE SPP GLE 33 6 7 1 Add an Instructor to the Instructor for Meeting Pattern rrrnnnnnnnnnnnnnnnnnnnrrnnnnnnnnnnnnrrnnnnnnnnnnnnrrnnnnnnnnnne 33 6 7 2 Tats 140 81 eo ge Change EE pes ee er ee ee eee ene ee eee en et ee ORE 33 6 7 3 COA A IO A E E E E A E EA Ree 33 GO COMPONEN onn nn oc ce oka RE EE EN NE EN eases 34 6 8 1 The CS number also determines the number of required meeting hours per week ccccssseeeeees 34 7 0 standard Time BOSS 35 7 1 Falana SP ae 35 7 1 1 Classes meeting three hours per Week rrrrrrnnrnrrrrrnnnnrvnrnnnnrrrnrnnnnnrenrnnnnnsrnnnnnennnnnnsnsrnnnnnsnsennnnnnsnsennnnnn 35 7 1 2 Classes meeting four hours per Week rrrrrrnnnrnrrrrrnnnnrvvrnnnnnrrnrnnnrrnnrnnnnnsnnnnnnsrsnnnnnnsrsnnnnnnsnsrnnnnnnsssennnnnn 35 LE SUN NN 36 7 2 1 Special Considerations for Building the Summer Schedule rrrnnnrrnnnnnnnnrnnnrnnnnnnnrrnnnrrnnnnnnnrennnrnnnnnnnnee 36 7 2 1 1 Self Support CEL Summer Acad Credit Session rrrrrrnrrnnnnnnnnovnnrrnnnnnnnrrrnnrrnnnnnnnnrnnnrrnnnnnnnsennnnnn 36 7 2 1 2 State Support Summer Regular Session rrrrrnrrrnnnnnnrrornvrnnnnnnnrrrnnrrnnnnnnnsrnnnnnnnnnsnnsennnrnnnnsnnssessnnnn 36 7 2 2 Five Week Session S1 R1 and S3 R for 3 unit Lecture Classes rrrrnnnnnnnnnnnnrrrrrnnnnnnnnrrnnnnnnnrnnnnnnnnnn 36 7 2 3 Eight Week Session S2 R2 for 3 unit Lecture Classes rrrrnrrrrnrrnnnnnennrnnnnrennrnnnnnennrnnnnrrnnrnnnenennnnnnsenn 37 7 2 4 Ten Week Sessio
4. For example 99 1999 00 2000 01 2001 3 for 2013 etc T Term Value 1 Winter 3 Spring 5 Summer 7 Fall Based upon this conversion below are examples of terms at SFSU Term Campus Solution Value Winter 2013 2131 Spring 2013 2133 Summer 2013 2135 Fall 2013 2137 Last Revised 07 31 14 Page 12 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 2 Maintain Schedule of Classes Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes Main Menu gt Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes Home Add to Favorites Sign out EE Mew Window Help n Maintain Schedule of Classes Enter any information you have and click Search Leave fields blank for a list of all valves Find an Existing Value T Geach Citens Academic Institution Term Subject Area Catalog Nbr begins with Campus begins with s Course ID begins with w Description Course Offering Nbr Case Sensitive Search Clear Basic search fs Save Search Criteria Search Results Cnty the first 200 results can be displayed View All Fust W 10000300 H Last Academi inctitution Term Subject Arsa Catalog Nbr Academic Carser Campus Description Courses ID Course Offering Nbr 2137 A U 425 Undergrad MAIN ADVANCED FEER ADVISING pa5970 1 2137 AU oT Undergrad MAIN TUTORING ACROSS DISCIPLIN 040131 1 2137A U 156 Postbac MAIN TUTORING AC
5. Note Nbr Note Description 0184 01 0185 02 0186 03 0187 04 0188 05 0189 06 0190 07 ed 0192 09 0193 10 0194 11 0195 12 0196 413 0197 14 0198 15 0199 16 0200 47 0201 19 0202 20 0203 21 0204 22 0205 23 0206 25 Last Revised 07 31 14 Fall 2014 Note Nbr Text _ Plus one hour to be arranged Plus two hours to be arranged Plus three hours to be arranged Plus four hours to be arranged Plus five hours to be arranged Plus six hours to be arranged For a complete listing of 214 sections schedule numbers and meeting times refer to English composition requirement second year Permission of instructor required See University Bulletin or department for concurrent enrollment requirements and or prerequisites Complete registration prior to the end of add period Class meets during the first half of the semester only Class meets during the second half of the semester Students must attend the first meeting day of the first session to verify enrollment Class meets during the first five weeks of the semester only Class meets during the second five weeks of semester Students must attend the first meeting day of the first session to verify enrollment Class meets during the last five weeks of semester Students must attend the first meeting day of the first session
6. Abbreviations containing two words indicate building and room Example DOWN TOWN is entered in the lookup option as DOWN in the building field and TOWN in the FINAL room field BH Burk Hall BUS Business CA Creative Arts COX FLD Cox Stadium DOWN TOWN Downtown Campus DTC Downtown Campus EP Ethnic Studies and Psychology previously PSY FA Fine Arts GYM Gymnasium HH Hensill Hall HSS Humanities and Social Sciences HUM Humanities LIB Library MAL FLD Maloney Field ML Moss Landing Marine Laboratories MWH Mary Ward Hall OUT SIDE Outside OFF CMPS Off Campus ON LINE Online SCI Science TH Thornton Hall TNIS CRTS Tennis Courts Last Revised 07 31 14 Fall 2014 Page 31 of 66 CS 9 0 Fall 2014 Schedule of Classes BPG 6 6 Change Meeting Pattern Click on the button for a list of day values but not all of them are valid for the Regular University s Class Schedule In order to ensure placement by Schedule25 you must use the Academic Resources standard day abbreviations listed below M Monday T Tuesday W Wednesday R Thursday F Friday S Saturday U Sunday MWF Monday Wednesday Friday TR Tuesday Thursday SU Saturday Sunday ARR Arranged TBA hours must be included except for supervision classes Important For weekend classes scheduled Friday evening from 5 pm or later and or Saturday and or Sunday you must include Note Number 0203 for Footnote 25 6 6 1 Dates Start This date de
7. Search for Classes Enter Search Criteria Search for Classes i Tem 4 i G I i LJ open Entry Exit Classes Onty LETETI munn Meeting Start Time Meeting End Time DE Ll mon L Tues wea Thurs Fri sat Sun Instructor Last Name bagire with iai Class Nbr C 7 Course Keyword T Minimum unns Session Mode of instrecton campus Location Cuan BEATH Last Revised 07 31 14 Page 29 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 6 0 Modifying the Class Schedule 6 1 Adding a New Course If the course does not exist from the last like term a new course will be added to the schedule Navigation Curriculum Management gt Schedule of Classes gt Schedule New Courses gt Basic Data Enter Academic Institution SFCMP Enter Term e g Fall 2013 2137 Enter Subject Area Enter Catalog Nbr Select Search Key in the Class Section number and Save oo dat al a 6 2 Adding a Section to an Exisiting Course If the course exists from the last like term additional sections can be added to the schedule Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes gt Basic Data 1 Enter Academic Institution SFCMP 2 Enter Term e g Fall 2013 2137 3 Enter Subject Area 4 Enter Catalog Nbr 5 Select Search To add a section to an existing course click on the button to add a ne
8. Select an Assign type to identify Regular IFF instruction the load factor and workload for the component will default in and can be overridden on a section by section basis if required The Academic Department will default in and can be overridden Last Revised 07 31 14 Page 22 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 5 Enrollment Control Use the Enrollment Control page to manage a class section during the enrollment period E g you can use this page to cancel a class section increase the enrollment capacity etc Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes gt Enrollment Cnitrl Course ID Academic Institution Term Subject Area Catalog Mbr 104 IST YEAR COMP STRETCH I Enrodiment Conta Find View All Session 1 Regular Academic io Class Nbr 5064 Class Section th Lecture Event ID Associated Class Class Status Class Type Enrolim Enrollment Status Add Consent TR Requested Room Capacity Drop Consent EE Enrollment Capacity st Auto Enroll Section Wait List Capacity 2nd Auto Enroll Section Minimum Enrollment Nbr Resection to Section Auto Enroll from Wait List Ll Cancel if Student Enrolled 5 5 1 Enrollment Control Field Definitions e Class Status The system defaults the Class Status to Active Class Status values are delivered with your system as translate values For schedule building purposes kee
9. e Use to add additional notes Last Revised 07 31 14 Page 47 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Appendix C Adding Courses to be Offered When adding a new course to be offered complete the key fields as denoted in the table Navigation Curriculum Management gt Schedule of Classes gt Schedule New Course One Comp One Comp Mult Comp Mult Comp X listed X listed Page Home Dept Dependent LEC SEM SUP LEC LAB ACT Dept I Regular University Class NN NN 8 Berens Component 1 PP OEC BAT z MoO Er sale N 129 Complete if Variable topic course Complete if in dept room Leave blank for Schedule 25 eee Pattern 3 nere PS FE a information Instructors for Assignment ae Meeting Pattern Workload Load Factor X X X X X Room Characteristics Room Characteristics Leave blank if in dept room Complete for Schedule25 Class Status Add Consent No Consent Dept Inst No Consent No Consent No Consent No Consent Salman Control Enrollment Capacity Enter enrollment capacity Wait List Capacity Complete if offering Wait List 1 Auto Enroll Section Leave Blank Leave Blank AD 7 ree Leave Blank Leave Blank Leave Blank Class Notes Note Nbr Add University or Departmental footnote as needed Instructor Print can be checked or unchecked Only for first section Additional sections keep Schedule Print unchecked Enrollment Cntrl Last Revised 07 31 14 Page 48 of 66 Fall
10. j 1030 1145 1215 1330 1215 1350 1215 1440 1215 1540 Afternoon 1345 1500 1415 1650 1500 1720 Evening 1800 1915 1915 1800 1935 1800 2020 1800 2125 2125 EN 15 minute pr Last Revised 07 31 14 Page 39 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 7 2 11 Summer Semester Contact Hours 7 2 11 1 Five Week Session S1 R1 and S3 R3 5 Class Days per Week 4 Class Days per Week 3 Class Days per Week DAILY MTWR MWF Contact hours per meeting Contact hours per meeting Contact hours per meeting Unit Units Units Units Unit Units Units Units Unit Units Units Units sd ES EN 30m 15m 53m 30m 40m 30m 20m AS a eS 30m on 20m 40m 30m s 30m 2 Class Days per Week 1 Class Day per Week MW TR Contact hours per meeting Contact hours per meeting CS One Two Three Four One Two Three Unit Units Units Units Unit Units Units Last Revised 07 31 14 Page 40 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 7 2 11 2 Eight Week Session S2 R2 5 Class Days per Week 4 Class Days per Week 3 Class Days per Week DAILY MTWR MWF Contact hours per meeting Contact hours per meeting Contact hours per meeting Unit Units Units Units Unit Units Units Units Unit Units Units Units Oe Lan i il 38m 56m 15m 47m 10m 34m 34m 15m 53m 30m 34m 21m 10m 53m 49m 45m 21m 41m 41m 15m 2 Class Days per Week 1 Class Day per Week MW TR MTWR Contact hours per meeting Contact hours per meeting CS
11. multiple assignments across instructors Inserting multiple rows per course component and assigning each one a load factor percent enables you to divide a component into different assignment types among instructors For example you can assign instructor A to teach 30 percent of the lecture component and instructor B to teach 70 percent of the lecture component It is your responsibility to set the load factor The total load factor on one course component should equal 100 percent The system displays a soft warning message if the total does not equal 100 percent e Work Load In order to provide maximum ease in assigning workload hours to individuals the system auto calculates default workload hours when you schedule classes The system bases calculations on the academic progress units or course component workload hours for the class set up on the class association and class component pages multipliers both per subject component and per instructor and load factor The Work Load field stores the resultant workload hours Manual modifications to work load hours are enabled and affect the Assigned FTE e Auto Calc The Auto Calc check box appears on this page if the Calculate Workload check box is selected on the Academic Institution 4 page Select this check box if you want to have the workload value recalculated any time the user manually updates Assignment Type or Load Factor The default is selected e Note Manually entering a value in the
12. through 26 GE or GW See Appendix for the list of University notes Last Revised 07 31 14 Page 62 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 3 Select the specific note Look Up Note Nbr x lt Help Academic Institution SFOMP Note Nbr begins wih Description begins with account LookUp Clear Cancel_Basic Lookup Search Results View 100 First a 1 2 of 2 e Last Note Nbr Description D2144 Accounting B 4 Save any changes to update 5 For all courses with a Note Nbr attached will be rolled as part of the next like term H 4 Semester specific information Free Format Text If a class note has specific semester information use the Free Format Text to enter that information Sequence Number 1 Print Location _ Even if Class Not in Schedule Note Nbr GE Copy Note py Note Free Format Text 1 Existing notes can be modified by Copy Note into the Free Format Text and modified 2 If there are no existing notes Class Note information can be entered into the Free Format Text box 3 Save any changes to update 4 Any information in the Free Format Text box will not be rolled into the next like term 5 For specific Free Format Text run the Free Form Notes Report to check the appropriate information has been presented Last Revised 07 31 14 Page 63 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Appendix University Class Notes
13. Form Last Revised 07 31 14 Page 44 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 12 13 14 15 16 Lectures in Labs You are required to continue housing the same number of lectures seminars in lab activity space as you did in the like prior term Lists are distributed at the start of the schedule building cycle 699s and 899s e Consider using footnote 26 Note Nbr 0207 and displaying only a single 3 unit section Section display on the web schedule is controlled by the Schedule Print check box e Check Schedule Print carefully Students cannot enroll in 699s 899s until the first day of classes Weekend Classes e Weekend classes are defined as meeting anytime from 5 00 p m on Friday through midnight Sunday Any classes meeting during these times MUST be coded with University footnote 25 Note Nbr 0206 which states Weekend Class Check class listing for meeting times and days If not indicated refer to other footnotes for scheduling information e For those classes meeting all 15 weekends e g every Saturday code the begin time end time and S U or SU in the pattern field e Classes that meet sporadically throughout the semester e g every other Saturday one or two weekends only etc should code ARR in the pattern field and state specific dates in a department defined footnote These classes must be included on the Classes Needing Pre assigned
14. U ENJ Personalize Find View All E Gin Combined Sections Claes Nbr Subject CatwogNor Section Status room Enni Cap Emri Tot Wat Cap Wait Tot Arad Group 5 Enter the Class Nbr for each of the sections to combine use to add each line 5 DES 7 Run the Combined Sections Report to check that all of the courses have been combined Last Revised 07 31 14 Page 54 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG E 5 Modifying Meeting Data and Instructor in Combined Sections Navigation Curriculum Management gt Schedule of Classes gt Schedule Class Meeting Schedule Class Meetings Enter any information you have and click Search Leave fields blank for a list of all values Find an Existing Value T Search Critena Academic Institution ii lt Term Subject Area Catalog Nbr Academic Career ii lt Campus Session Class Nr Ev msme i lt Class Section gins with s Description begins with s Course ID begins with w Course Offering Nr N Case Sensitive Search Clear Basic Search A Save Search Criteria Fill out the following fields e Academic Institution e Term e Subject Area e g ACCT ENG SOC etc e Catalog Nbr e g 100 300 etc Last Revised 07 31 14 Fall 2014 pe J p p lt Regular Academic Session FINAL Page 55 of 66 CS 9 0 Fall 2014 Schedule of Classes BPG Enrollment Cntr E
15. You cannot revise this value on the Class Schedule Entry page if one was identified in the course catalog If a specific Campus wasn t identified in the course catalog then you can on a section by section basis schedule classes at various Campuses Because you cannot revise the Campus value if one was provided on the course catalog level it is best not to identify a specific campus on the Course Catalog Data page unless absolutely necessary Location Default to On Campus Last Revised 07 31 14 Page 15 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL e Course Administrator ID The Course Administrator is the person to whom you assign access to update this page group The Course Administrator doesn t have to be the instructor of the class but certainly you can use the same individual if you wish This value is optional and can be left blank e Academic Organization The system defaults to the Academic Organization from the Course Catalog Data page The Academic Organization refers to the Organization offering the class You can override this value e Academic Group The system defaults to the Academic Group from the Course Catalog Data page for information only e Holiday Schedule Default to AY Academic Holiday Schedule e Instruction Mode The instruction mode is defaulted from the course catalog and can be overridden at the class section level e Primary Instructional Section number Enter the Primary Inst
16. are available to assist in auditing the scheduling data Here are some suggestions 1 Print Class Schedule Report e Are of the courses sections there e Are the sections offered on the correct days times e Are print control codes footnotes and request for room characteristics correct e If Summer are session codes correct Faculty Class Schedule Report e Have you brought faculty back from any leaves e Have FERPs been checked e Have lecturers with entitlement been re appointed correctly e Ifa class is to be housed via Schedule25 double check that v paired classes v cross listed classes v multiple sections meeting at the same time and same place have been identified under the Identify Combined Sections Unhoused Class Report pending e Are all labs and activities housed Room Utilization Report e Are your large lectures assigned correctly Combined Sections Report Are all parts of the cross list group offered If course is cross listed across colleges consult with college contact person in other college on enrollment limits restrictions etc Faculty Workload Are workloads appropriate for faculty appointment Check your FERPs faculty coming back from leaves Associated Class Audit Report Be sure that all components of a course is coded properly v Section and associated class number match v Class Type v Auto enroll Last Revised 07 31 14 Page 43 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Clas
17. by staff in Enrollment Request You can have multiple components and sections within a course offering but the system maintains uniqueness of the Class Number as a unique section identifier during a term Note that the Class Numbers can be reused in a subsequent term Class Type The Class Type of Enrollment indicates which section is the primary section at enrollment time The Class Type of Non Enrollment is used to indicate that the section choice is the student s option or that the section is used in auto enrollment Within a class only one component can possess the Class Type of Enrollment An example of a Non Enrollment section is perhaps a Lab that the student will be enrolled into automatically after the selection of a particular Lecture section Event ID For each class scheduled that contains on the Meetings page a Facility ID meeting start and end times and days of the week PeopleSoft establishes a Course Event whose key is the Event ID Associated Class Select an Associated Class number from the list box or enter an Associated Class value of your own By using Associated Class numbers you link class sections that constitute a single course offering A special Associated Class number 99 allows a section to be associated with any other section Please do not use 99 Campus The system defaults to the Campus from the Course Catalog Data page if one was specified on the Offering page indicating the campus offering the course
18. eight weeks beginning 2 weeks after R1 session R3 second 5 weeks and R4 the full ten weeks Course section numbers must be unique For example you cannot have ISYS 0263 O1R1 and ISYS 0263 01R2 All non standard time blocks must approved by Academic Resources 7 2 2 Five Week Session S1 R1 and S3 R3 for 3 unit Lecture Classes DAILY MTWR MW TR Contact Time 1h30m 1h55m 2h45m aie Morning 0900 1030 0900 1055 0900 1145 0900 1300 1215 1345 1215 1410 1215 1500 Afternoon 1415 1545 1315 1715 Evening 1800 1955 1800 2045 1800 2200 2200 Mic MN 15 minute a FINAL Last Revised 07 31 14 Page 36 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 7 2 3 Eight Week Session S2 R2 for 3 unit Lecture Classes DAILY MTWR MW MW TR Contact Time tho 1 thom Om 1 ham 2n38m nce LEN 1000 Lu 1010 ke 1035 kin 1135 ornin 1045 1145 1045 1155 1215 1315 1215 1325 1215 1350 1215 1450 Afternoon 1415 1515 1415 1525 1415 1550 Evening 1800 1900 1900 1800 1910 1800 1935 1800 2035 2035 kisin N 15 minute ken 7 2 4 Ten Week Session S4 R4 for 3 unit Lecture Classes DAILY MTWR MW TR Contact Time Time 4m oo 4m th 1h15m 1h55m hi 0945 0900 1000 0900 1015 0900 1055 Morning 1000 1045 1015 1115 1030 1145 Ss 1100 1145 1145 Se evening 18004900 18004905 18001985 7 2 5 Five Week Session S1 R1 and S3 R3 for 4 unit Lecture Classes er m Includes 15 minute
19. on e Resection to Section Enter the alternative section in which the system automatically enrolls a student if the primary section is full in the Resection to Section field You can also use the Resection to Section field to chain classes together e Auto Enroll from Wait List Select the Auto Enroll from Wait List option to enable the Wait List process to move students from the wait list to enrolled status when a space opens up in the section by an enrollment drop or an enrollment capacity increase You must run the Wait List process to move students from the wait list to active enrollment in a class l e the movement does not automatically occur without your intervention e The Component of the primary Section and the Resection to Section class must be the same For instance in the preceding example when Section 1 Lecture is filled the system enrolls students in Section 3 Lecture e Requested Room Capacity Enter the Requested Room Capacity for the class Your Room Capacity can be different than your Enrollment Capacity This field enables you to manipulate the Enrollment Capacity without affecting room scheduling This field is useful for you especially if you re using Schedule25 e Enrollment Capacity The system defaults the Enrollment Capacity from the default section size entered in the Course Catalog Components page e Wait List Capacity Enter if you are wait listing this section e Minimum Enrollment Number Enter the Minimum E
20. production of the final Class Schedule occurs in Academic Resources Last Revised 07 31 14 Page 6 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 1 3 Suggested Workflow for Class Schedule Building Users find it helpful to use the last like term file in the following order 1 Delete unnecessary courses or sections Modify any retained courses Add new courses Review the preliminary schedule Use reporting tools to check for errors or missing classes Make the necessary changes and corrections to the scheduling data e g time faculty Continue the process until data is correct D PT Online Schedule Building Begins i Class schedule Last like Term Prodockon Delete unnecssary courses or sections Modify retained courses Add new courses Run reports to Review preliminary k ls schedule 2 q Gata corect J check for errors schedule Schedule building completed 1 4 Deadlines Academic Resources publishes the Class Schedule Production Calendar which outlines the due dates for schedule building and the production of the Academic Planning Data Base APDB The calendar is available http academic sfsu edu ar sched calendars php by selecting Production Calendar by Semester link Student registration dates and deadlines are published under the Registrar s Office website http www sfsu edu admisrec reg regsched htmI Last Revised 07 31 14 Page 7 of 66
21. 190010 0661 10 EEE EEE EEE 23 5 5 1 Enrollment Control Field Definitions cccccccccccccceceeeseseseeeeeeeeeeeeeeeeeseeaaaaeaaaeeeeeeeeeeeeseeeeeeeeeenaaaaaas 23 5 6 NI gas satan cto ene pecs ae ce cioe nee eee E E 25 5 6 1 Notes Field Definitions AE 25 57 Combpn d Seccions EE EEE EE EE eee eee ee 26 5 8 Identify Combined SECTIONS cccccccceeeeeeceeeecceeeeeeeeeeeeeeaeeeesceeeeeeeaeeeseeeeesseeaeeeeeeeeessesaseeeeeeeessaeseeeeeeesssaaaeees 27 59 Update Sections Of ClaSS peavsmaenamkneteiedmrrbeudevm tulle ENIE ONENE AKER stenge 28 5 9 1 Field TRANSITION Table ves Seeds 28 5 10 ASS NN 29 6 0 Modifying the Class STENE ee 30 6 1 Adding a New COUrSe cccccccseeseecceceeccaeeseeceeeeeeeeeeceeeeeessaeeeeceeeesseaeeeeeeeeeseseeeaeseeeeesssaeeseeeeeeeeessaeaeeeeeeeesaags 30 6 2 Adding a Section to an Exisiting Course 0 0 cccccccccccecceseseeeeeeeeeeaeeeceeeeeeseeeeeceeeeeesseaeeeeeesessseeaeaeeeeeeeessaaaaeess 30 6 3 PENG Ne 30 6 4 Change a Variable TONN seas 30 6 5 aeS ae ETE E A T EE A A T I T E I EE E PEET E PE T T E 31 6 5 1 Change the Facility ID ccccccccccccsseecceceeeeeeeeceeeeeeeeseeseeeeseeueeeeseaaceeeseeaeeeesseaueeeesaeaaeeesesaaeeeessaaaess 31 Last Revised 07 31 14 Page 3 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 6 6 Cnange Mestno NP ARON uer 32 6 6 1 Dates SIAL anses eee eske 32 6 6 2 BELE ENO NE NE RE RE KEN E ee nee ae ane eens 32 6 6 3 TO BE Aranged TBA HOS 4 32
22. 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Appendix D Modifying or Adding Courses for Augment Courses scheduled for augment the key fields to complete when modifying an existing course or adding a new course are indicated in the table Existing Course Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes Adding Course Navigation Curriculum Management gt Schedule of Classes gt Schedule New Course One Comp One Comp Mult Comp Mult Comp X listed X listed Page Home Dept Dependent LEC SEM SUP LEC LAB ACT Dept Session sd 1 Regular University Class Class Section va ae amt NN NN Meeting Pattern Access Srl esis i ee Workload Load Factor x lo xT PX Class Status Tentative Enrollment Control x lt X E er ae 44 5 Class Topic Course Topic ID Complete if Variable topic course Facility ID Complete if in dept room Leave blank for Schedule 25 Meeting Pat EE EE EE Pattern Mtg Start x X X x X D X X X x X 3 formation Instructors for Assignment pues X X X X X X Xx x lt x lt x lt Wait List Capacity Complete if offering Wait List 1 Auto Enroll Section Leave Blank Leave Blank Ad Ree Leave Blank Leave Blank Leave Blank Class Notes Note Nbr Add University or Departmental footnote as needed Instructor Print can be checked or unchecked Only for first section Additional sections keep Schedule Print unchecked Enro
23. CS 9 0 Fall 2014 Business Process Guide Schedule of Classes CAMPUS SOLUTIONS ONLINE SCHEDULE BUILDING CSOSB USER S MANUAL SAN FRANCISCO STATE UNIVERSITY ACADEMIC RESOURCES ADM 467 July 2013 Last Revised 07 31 14 FINAL 07 19 13 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL REVISION CONTROL Document Title CS 9 0 Fall 2014 Business Process Guide Schedule of Classes Author Academic Resources San Francisco State University File Reference CS BPG SFO CSOSB Manual final PT853 pdf 07 19 13 Creation of document 07 24 13 Updated document per the CMS template 07 25 13 Added Fall 2014 to footnote and updated first page 07 26 13 Removed CSU logo in header of first page 09 19 13 M Chin Updated Table of Contents How to Login Academic Career Session 3 5 8 13 15 Definition Combined Sections Table Identify Combined Sections 26 27 28 32 Update Sections of a Class Building Abbreviation Change a Variable 33 34 45 45 47 Topic Footnote number Reports as Audit Tools Schedule Building Checklist 09 19 10 4 13 Addition of Appendices A through J 48 pe n 12 09 12 1013 12 10 13 M PM Chin M Chin Updated screenshots with PT8 53 lt lt lt Updated screenshots with PT8 53 lt lt lt with PT8 53 KEENE 12 10 13 M Chin Updated Enrollment Control Field definition Combined Section Table 26 29 Class Search 03 13 14 M Chin Updated Appendix C and D for Tentative Section 48 49 66 m p gt sd Update
24. Event ID Class Type Associated Class HA DD Associated Class Attributes Campus tels Add Fee Location gt ENE Schedule Print Course Administrator CI student Specific Permissions Academic Organization iG nolish Language amp Literature Academic Group Dynamic Date Cale Required Holiday Schedule Kr a i EERE tv T Cl Generate Class Mtg Attendance Sync Attendance with Class Mtg CIGL Interface Required Instruction Mode Primary Instr Section Class Topse Course Topic ID Print Topic in Schedule Equivaient Course Group Course Equivalent Course Cl Override Equivalent Course Group EE Class Equivalent Course Group w Glass Atinbutes Personalize Find View AN b i TOUTES Courss Attributs Attribute Value When adding a course to the class schedule you must select an existing course in the Course Catalog Use the Find an Existing Value page to locate the Course ID in the Course Catalog to add the course to the schedule if the course was not offered in the previous like term Last Revised 07 31 14 Page 14 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 3 1 Basic Data Field Definitions Session Fall Spring select 1 for Regular University CEL for CEL Summer State Support select Summer Regular Session 1 4 Self Support select CEL Summer Acad Credit Sessn 1 4 Class Section The Class Section number must be unique within course offering and
25. Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 2 0 Howto Log In 1 Use and appropriate web browser and go to www sfsu edu 2 At the top navigation click on Login Home Login Calendar A Z Index Search Tools 3 From the Login Page click SF State Gateway SF State logins for students faculty and staff iLearn My SE SF State Gateway 4 Enter your SF State ID or E mail then email password in the SF State Password Then click the Login button SF State ID or E mail Example 123456789 or jdoe mail sfsu edu SF State Password 5 Click on Employee Services and followed by clicking on the HR Self Service link 3 0 How to Log Out 1 Close all working browser windows opened in Campus Solutions 2 Click the Sign out link at the upper right corner of the browser window Noted inside the red circle below Home Add to Favorites Sign out A SAN FRANCISCO i EF ae STATE UNIVERSITY Last Revised 07 31 14 Page 8 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 4 0 Curriculum Management Course Catalog 4 1 Course Catalog Navigation Curriculum Management gt Course Catalog gt Course Catalog Favorites Main Menu gt Curriculum Management gt Course Catalog gt Course Catalog Home Add to Favorites Sign out ih SAN FRANCISCO dn I STATE UNIVERSITY New Window Help Course Catalog Enter any informatio
26. Lecture section Associated Class without leading zero Wale oe er Peame Sette 1835 Ge ClassStatus Status Class Status MUST match Lecture Class Status EE Auto Enroll Section 02 04 06 Leave blank Enrollment Cntrl Enrollment Capacity Value same as lecture Wait List Capacity If applicable Value same as lecture Navigation Curriculum Management gt Schedule of Classes gt Update Sections of a Class A Value is coded with Lecture Value MUST match Lecture SSOC 1935 1305 Class Status aii A E A z i Enrl Cap Set class size Value same as lecture Class Enrollment Limits Wait Cap If applicable Value same as lecture Update Sections of a Class Class Sections Personalize Find View All E First El 1 8 of 12 Dr Last Class Status Class Enrollment Limits _ Class m Enrollment i Tu a Eh l Session Section Nbr Component Status Class Type Class Stat Auto Enrl 4 Regular 01 10991 Lecture Open Regular 02 10992 Laboratory Open Regular 03 10993 Lecture Open Regular 04 10994 Laboratory Open Last Revised 07 31 14 Page 59 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Appendix G TBA Hours G 1 Entering the TBA Hours To enter TBA hours for all non supervision courses the time must be entered in the Meeting APDB Mapping Values in the n n format for the hours of TBA Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes gt Meetings Ta
27. One Two Three Four Two Three Unit Units Units Units i Units Units K yee 1h 34m 2h 21m 1h 34m aid utan Last Revised 07 31 14 Page 41 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 7 2 11 3 Ten Week Session S4 R4 5 Class Days Per Week 4 Class Days Per Week 3 Class Days Per Week DAILY MTWR MWF Contact hours per meeting Contact hours per meeting Contact hours per meeting omr n Ja or re Ven oe Garo Unit Units Units Units Unit Units Units Units Unit Units Units Units se foss n n n in m lin Bn 2n ide sin Oh 15m 30m 45m 19m 38m 57m 15m 25m 50m 15m 40m se rs iy Ji en Stn in Sn Gin Sn Gon Sim Tin Oh 30m 30m 38m 15m 53m 30m 50m 40m 30m 20m er oem an Sm Sn En Ea itn En Sin lon 15 17 Oh 45m 30m 15m 57m 53m 49m 45m 15m 30m 45m 2 Class Days per Week 1 Class Day per Week MW TR MTWR Contact hours per meeting Contact hours per meeting eles Units Units Units Unit Units 1 6 Oh 38m 1hi5m 12h30m gt 7 44 Last Revised 07 31 14 Page 42 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 8 0 Reports as Audit Tools There are a variety of reports available to assist you in auditing your class schedule during the building process Please reference the Reporting Tools for Campus Solutions Online Schedule Building for details of the reports for specific auditing needs 9 0 Schedule Building Checklist Before finalizing the schedule a series of reports
28. ROSS DISCIPLIN 040107 1 2137 AAS 210 Undergrad MAIN HIST OF ASIANS IN THE US 029924 1 2137 AAS 211 Undergrad MAIN CONTEMPORARY ASIAN AMER 035525 1 2137 AA 5 213 Undergrad MAIN AAHAMERICON IDEALSHNSTUTS 039925 2137 AAS 214 Undergrad 2ND YR WRITTEN COMP AAS 015273 2137 AAS 218 Undergrad IM INTRO ASIAN AMERICAN LIT Dagar L e Academic Institution SFCMP e Term 2137 for Fall 2013 e Subject Area Course Abbreviation e g ANTH ENG MATH e Catalog Nbr Course Number e Academic Career Undergraduate or Postbac e Campus MAIN e Description Can be blank e Course ID Catalog Number These are not required fields except for the Academic Institution Last Revised 07 31 14 Page 13 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 3 Basic Data Use the Class Schedule Entry page to define sections and designate a course administrator The course administrator might or might not be the instructor of the class Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes gt Basic Data Basic Data Meetings Enrollment Cartri 229 Course ID Academic Institution San Francisco State University Term Fall 2013 Subject Area ENG English Catalog Nbr 104 IST YEAR GOMP STRETCH Class Sections Find View AN First Wl 1 of a7 LE Last Session Regular Academi jon Class Nbr rod FIS Class Section Start End Date 22202012 ley TT 20a 19 Component i Lecture
29. Rooms form Online Classes Insert ONLINE in the Facility ID field Any other information should be clearly defined in a department footnote including any meeting times associated with these classes These meeting times must be included on the Classes Needing Pre assigned Rooms form Off Campus Classes Class meeting at the Downtown Center should be coded DOWNTOWN in the Facility ID field use footnote 19 Note Nbr 0201 for location information All other classes meeting off campus should insert OFFCMPS in the Facility ID field Meeting locations times and or days should be defined in specific fields or ina department footnote If the lecture takes place on campus and the lab or activity takes place off campus the lab or activity should be coded OFFCMPS If a class meets off campus and on weekends please use the OFFCMPS designation and do not use footnote 25 Last Revised 07 31 14 Page 45 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG Appendix A Checklist FINAL Please use this checklist as a guideline for schedule building process This checklist does not cover every possible scenario for schedule building Please visit your business process for additional items _ DELETING COURSES If a course will be offered and has multiple sections delete unnecessary sections Basic Data C Ifa course will not be offered delete all sections Basic Data C lf a course has multip
30. Work Load field clears the Auto Calc check box so that the manual entry is not overridden automatically if you change the assignment type or load factor You can select the Auto Calc check box again however doing so recalculates work load Last Revised 07 31 14 Page 19 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL e Assignment FTE Assignment FTE appears on this page if the Calculate Workload check box is selected on the Academic Institution 4 page This value represents the particular assignment s weight based on the 100 weekly workload hours or the 10 OEE workload hours for the assignment type For example if assignment type lecture has 100 Weekly Workload Hours set to 15 and you assign an instructor to teach a 3 hour lecture component with an assignment type of lecture the Assignment FTE is 20 because 3 hours out of 15 makes 20 It is calculated and cannot be modified by the user e Room Characteristics Use the Class Room Characteristics section to link room characteristics to classes as needed 5 4 2 Class APDB Mapping Values Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes gt Meetings gt Class APDB Mapping Values APDS Class Section Values C5 Number w G Workload Factor K 1 0 Component Units 3 00 Component Students Group Code Control Class APDB Mapping Values link to subpage A CSU sub page Is available by clicking on this link It cap
31. aaeeessseaeeeeesaeaaeeesssaasesessaaaaeees 48 Appendix D Modifying or Adding Courses for Augment cccccccseseeeeecseeeeeeeeeeeeeeeesaueeeeesseaeeeeeessaeeeessaaeeeeessaaeeees 49 Appendix E Cross listed or Paired Courses Multiple Section meetings ccccccceeeeeeeeeeeeaeeeeeeeseeeeeeeeseeeeeeeesaaeeeees 50 Last Revised 07 31 14 Page 4 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL EI MENSA Gb NET SEAN ae 50 E 2 How Combined Sections are Coded in Campus Solutions rrrrrrnnnrrrvrvvrrrnnnnrrrrrvnnrrnnnrrrrennnnnnnnrrrrennnnnnnnsnnnssnnee 50 E 3 Suggested Workflow for Combined Sections during Schedule Building rrrrrrrrnnrrrrnnnnerrnnnrennnnnrnvnnnnennnnnnnnn 51 Table 1 Cross listed courses for Home and Dependent Department ccccceecceceeeceeeeeeeeceeeeeeseeeeesseeeesaees 52 E 4 Combining Sections in Identify Combined Section cccccccceeeeseececeeeeeeeeeeeceeeseeaeaeeeceeeeessuaesseeeeessessuaaaaeeeeeeees 53 E 5 Modifying Meeting Data and Instructor in Combined Sections rrrrrrrrvrrrrrnnnnrrrrvrnnrnnnnnrrrrrnnrrnnnnerrernnnrnnnnnnssnnee 55 E 6 Modifying Class Status or Enrollment in Combined SECTtION cccceccccceeeeeeeeeeeceeeeeeeeeeeeesaeeaeeeeeeeeeeaaaaeneeeeees 57 E 62 Enrollment Um G MONG CS Lavrans eske seneste 58 Appendix F Coding for Multiple Component Courses rrrrrnnnnnrnrrrnrrnnnnnnrvrrnrrnnnnnnnrrrrnrrnnnnnnrsrnnnrnnnnannesennnennnn
32. ass APDB Mapping Values Field Definitions Space Type A CMS REQ field A code that identifies the type of space i e room in which a particular course is most appropriately taught See APDB DED and SR APDB Section Transaction Report Setup Guide for further information This is a translate table and should not be modified since it is being used by CMS for APDB reporting The valid values are Q Not Applicable 1 Lecture 2 Laboratory 3 Non Capacity 4 Multi Mode TBA Hours A CMS REQ field The number of hours per week that have not been formally scheduled for a given resource segment See APDB DED and SR APDB Section Transaction Report Setup Guide for further information Learning Mode A CMS REQ field A code delivered in a Learning Mode setup table by CMS that distinguishes the utilization of class space between the following three types of modes Face to Face Synchronous Asynchronous These values should not be altered See APDB DED and SR APDB Section Transaction Report Setup Guide for further information ID Assign an instructor to the course by selecting the Instructor and fill in the appropriate data for this class section The instructor s Primary Academic Department will default in from the Instructor Advisor table The Primary Academic Department can be overridden if necessary APDB Note Faculty APDB reporting will require that the instructor data be completely filled in for each faculty assignment
33. ata Isthe Meeting days Mtg Start Mtg End correct Basic Data Have the Room Characteristics been added Meetings Di Enhanced Audio Visual 02 Tab Arm 03 Geography Map 04 Histroy Map 05 CourseStream 06 White Board LCD Cart C Is the Enrollment Capacity correct Enrollment Cnil Last Revised 07 31 14 Fall 2014 Page 46 of 66 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Appendix B Most Important Data Entry Fields Schedule of Classes Basic Data page session Class Section DO NOT USE 99 Component if multiple component Lecture Lab Activity etc Class Type Enrollment or Non Enroll Associated Class sometimes called Class Association Number schedule Print Topic ID if it is a Topics Course Schedule of Classes Meetings page Facility ID Classroom leave blank for Schedule25 Meeting Pattern MWF TR etc Meeting Start Meeting End Times Instructor ID Instructor Role Instructor Print check to print on schedule Instructor Access Approve or Grade for TA Empl Rcd and check for the correct Job Code Instructor Workload enter Load factor for team teaching For Schedule25 rooms Room Characteristics Schedule of Classes Enrollment Control page Add Consent No Consent Department Consent Instructor Consent Enrollment Capacity Waitlist Capacity 1 Auto Enroll section for multiple component courses Schedule of Classes Notes page e Note Number
34. b gt Meeting APDB Mapping Values Meeting AFDE Mapping Values Space Type 1 Lecture Mw TBA Hours Learning Mode F Q Face to Face G 1 1 Add Note Number for TBA Hours After adding the TBA hour include the corresponding Note Nbr under the Notes Page Class Notes Find View All Sequence Number C Print Location after w Even if Class Not in Schedule Note Nbr Status Note Description 01 Plus one hour to be arranged 02 Plus two hours to be arranged 03 Plus three hours to be arranged 04 Plus four hours to be arranged 05 Plus five hours to be arranged 06 Plus six hours to be arranged Last Revised 07 31 14 Page 60 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Appendix H Class Notes Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes gt Notes Or Curriculum Management gt Schedule New Course gt Notes Course ID 035970 Course Offering Nbr 1 Academic Institution san Francisco State University Term Fall 2013 Undergrad Subject Area AU All University Catalog Nbr 425 ADVANCED PEER ADVISING Class Sections Find View All First El of 1 Last Session 1 Regular Academic Session Class Nbr 1001 Class Section 01 Component Supervision EventID 000000544 Associated Class 1 Units 0 00 Class Notes Find View All First of 1 Ml Last Sequence Number mr V int catin ater w _ Even if Class Not
35. break Last Revised 07 31 14 Page 37 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 7 2 6 Eight Week Session S2 R2 for 4 unit Lecture Classes DAILY MTWR MW TR Contact Time 1h15m 1h35m 2h20m 3h25m nce 0900 1015 0900 1035 0900 1120 0900 1225 ornin 1030 1145 1215 1330 1215 1350 1215 1420 1215 1540 Afternoon 1345 1500 1415 1550 1800 1915 1800 1935 1800 2020 1800 2125 Includes 15 minute break 7 2 7 Ten Week Session S4 R4 for 4 unit Lecture Classes DAILY MTWR MW TR Contact Time 1hi5m 1h40m 2h45m 0900 1000 0900 1015 0900 1040 0900 1145 1100 1200 1215 1315 1215 1315 1215 1355 1215 1500 1330 1430 1415 1515 1415 1555 Afternoon 1800 1900 1800 1915 1800 1940 1800 2010 Includes 15 minute break 7 2 8 Five Week Session S1 R1 and S3 R3 for 5 unit Lecture Classes DAILY MTWR ma m e Includes 15 minute break Last Revised 07 31 14 Page 38 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 7 2 9 Eight Week Session S2 R2 for 5 unit Lecture Classes DAILY MTWR MW TR Contact Time 1h35m 1h57m 2h50m 4h10m 0900 1035 0900 1100 0900 1150 0900 1310 1215 1350 1215 1415 1215 1505 Afternoon 1415 1550 1430 1630 Evening 1800 1935 1935 1800 2000 1800 2050 ho 15 minute one 7 2 10 Ten Week Session S4 R4 for 5 unit Lecture Classes DAILY MTWR MW TR Contact Time Time 1 thism gt 5m 1 ham 2n20m 3h25m m Kell Le AR 1015 a 1035 ino MG 1120 ornin
36. ch H Save Search Criteria Search Results View All First Academic Institution Term Session Combined Sections ID Description SFOMP 2137 Regular 0001 ADM 300 1D 300 01 SFOMP 2137 Regular 0002 AIS 350 AFRS 250 LTNS 355 01 SFOMP 2137 Regular 0003 AMST 210 HUM 485 01 SFOMP 2137 Regular 0004 AMST 410 HUM 450 01 SFOMF 2137 Regular 0005 ANTH IMT 320 01 E 1 100 of 172 T Last e Permanent Combination Depending upon how you choose to define it combine sections permanently or for just one time only Choose this check box to make it permanent This will cause the system to roll the combination when you perform the Prior Term Copy process If you don t select the Permanent Combination option the system assumes that the combination is a temporary arrangement for the current term and the process will not copy it forward e Combination Type You combine sections Within Subject Cross Subject or Both Combination Type values are delivered with your system as translate values Modification of these values would require programming effort Examples Within Subject e g ART 150 and ART 350 Cross Subject e g ANTH 320 and CST 320 Both e g PSY 450 PSY 405 SOC 450 and SXS 450 e When classes are linked to a combined section they are all given the same Event ID The enrollment and wait list capacities are controlled both at the section level and at the sections combined level e When combining sections it is best that a Facility ID e
37. d 5 9 Update sections of a class Appendix E combined sections 28 50 59 64 Appendix F section coding Appendix I notes Appendix J print control 66 Review Approval History Date By gt faen Pages 07 23 13 L Wilbourn ioConsultant Standards Review 07 26 13 L Wilbourn ioConsultant Remove CSU logo in header 1 and Steering Committee 09 19 10 4 13 A Lee S Leng Review of Appendices A through J 48 68 Confidentiality Statement This document has been checked and screen shots do not contain any confidential information staff names addresses social security numbers Please add a new line verifying that screen shots have been checked each time this document is published Publishing Date Name of Individual Checking Screen Shots 07 19 13 Mei Chin Last Revised 07 31 14 Page 2 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Table of Contents Page UT 6 1 0 Introduction to Class Schedule Building rrrrrrrnnnnrnrrrrrrrnnnnnnrrrrnrrrnnnnnrrrnnnnrnnnnnnnsrnnnrnnnnnnsnsnnnnnrnnnnnsnssennnnnnnnsnnsee 6 1 1 Curriculum Development and the Class Schedule rrrrrrrnrrrnnnnnnnnrrnrrrnnnnnnnnrrnnrrnnnnsnnsrnnnnnnnnansnssnnnrnrnnnnnsneee 6 1 2 Class Schedule Building ProCess rrrrnnnnnnrnnnrnnnnnnnnrrnnrnnnnnnnrnnnrnnnnnnnrrrrnrrnnnnnsrernnnnnnnnnsnsrnnnnnnnrnnnnnsaseennnnnnnnnnsee 6 1 3 Suggested Workflow for Class Schedule Building rrrrrrrrrrrrrrrnnnnrrrrrrrrrnnnnnnnrr
38. f you wish e Course Attributes The system defaults to Course Attributes and Course Attribute Values from the ones defined in the course catalog You can override or amend these values Values for course attributes are defined on the Course Attributes setup page 5 4 Meetings Use the Class Meeting Pattern Instructor page to define for a particular section class meeting patterns instructor s applicable APDB values and instructor workload values Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes gt Meetings Meetings nroliment Cntr 7 Course ID Academic Institution Term Subject Area Catalog Nbr a Session i eis Arc ri ir Class Nbr Class Section Ji Component i Event ID Associated Class i Units keetng Pattern Facility ID Capacity Pat Mig Start Mtg End M TWT F 5 3 Start End Date HUMD200 2 g MW O 18 10AM 9 25AM E gogg IADSA a Tat HUM 200 Topic 2 ee Format CSU APDB ID Topic Mapping Cl Print Topic On Transeript Contact Hours Meeting APDE Mapping Values sub page links Instructors For Meeting Patter Personalge Find View AN Ge co First f 9 of 3 Assignment Worki Ire amp trustor Emp ID Contact 2 Job Cris Ti Aoi Pa ae r T A sf m Room Characteristics Personalize Find amp ath First M i of 7 Room Characteristic Tuarntiry 3 am Last Revised 07 31 14 Page 17 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of C
39. faults to the first day of instruction from the Academic Calendar and should not be changed for Fall and Spring Semester schedules 6 6 2 Dates End This date defaults to the last day of instruction from the Academic Calendar and should not be changed for Fall and Spring Semester schedules 6 6 3 To Be Arranged TBA Hours The number of TBA hours associated with each course type These arranged hours must be part of the approved course description in the University Bulletin The scheduled hours plus the TBA hours must equal the weekly contact hours determined by the CS number and the units TBA hours can be entered in the Meeting APDB Mapping Values subpage under the Meetings tab DO NOT CHANGE THE SPACE TYPE AND LEARNING MODE IN THE MEETING APPB MAPPING VALUES FINAL Last Revised 07 31 14 Page 32 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 6 7 Faculty Name This data element identifies the name of the individual employed by the university to teach the section After entering the ID the name will appear If there is no instructor assigned both faculty name and ID number should be left blank 6 7 1 Add an Instructor to the Instructor for Meeting Pattern In the Meetings tab enter the Instructor ID under the assignment sub tab The instructor s name will automatically populate if s he exist in the CS Instructor Advisor Table Select the instructor s role using the values available in the drop down list F
40. in Schedule Note Nbr Copy Note py Note Free Format Text Clear Note H 1 About Class Notes Access to attach Class Notes Section H 3 and modify Class Notes with semester specific information Section H 4 is only available during the Departmental and College Access Please consult the Class Schedule Production Calendar By Semester as published on Academic Resources website for the access dates H 2 Modifying Class Notes If a class note requires updating that is not semester specific and will be used for future semesters submit changes by the Footnote deadline to be updated by Academic Resources Last Revised 07 31 14 Page 61 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL H 3 Adding Class Note 1 Additional Class Notes can be attached to a course by clicking on the button Class Notes Find View All First ll Sequence Number ac Print Location afer Jeven if Class Not in Schedule Note Nbr Copy Note Copy Note Mote Free Format Text Clear Note If there are no class notes search for the Note Nbr to add using the Q Look Up Note Nbr Academic Institution SFCMP Note Nbr Jescription 2 Enter the Department Name for Description Use full department name such as e accounting e special education e ethnic studies The first 5 to 7 characters should be enough to narrow down the search to select for the Departmental note For University notes search by 01
41. it Even if Class Not in Schedule Select this option to display the note in the schedule even if the class is not printed Note Nbr Select one of the values defined on the Class Notes Table setup page The system defaults the Note Text from the Note Number on the Class Notes Table page Copy Note button Click this button to copy the Note Number Text to the Free Format Text This eliminates the Note Number and Note Text and becomes Free Format Text you can modify if you wish Or simply enter Free Format Text without copying first Clear Note button Click this button to clear the Free Format Text field Last Revised 07 31 14 Page 25 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 7 Combined Sections Table Use the Sections Combined Table page to combine two different sections into one This is useful when scheduling cross listed courses or paired courses in addition to multiple sections meeting at the same time and room Navigation Curriculum Management gt Combined Sections gt Combined Sections Table e Each combination is applicable to a term and session and each is distinguished by a Combined Section ID The system generates this ID for you with each row you add to identify a distinct combination e Description Short Description Enter a Description and Short Description for each combination e View Combined Sections link Use this link to display a list of courses that comprise the combined sections as foll
42. lag box to print instructor s name in the class schedule Remove flag to suppress instructor s name in the class schedule Select faculty access type using the values available in the drop down list Click on the Workload tab and enter the appropriate load factor e g 100 00 if course taught by one instructor 50 00 if course is team taught by two instructors with responsibilities split equally etc If you receive an error message check your list of valid Faculty IDs If you need to add a new instructor to the CS Instructor Advisor Table call your contact person Academic Resources requires an Employee Action Request E A R form to enter a new faculty or change the name of an existing faculty 6 7 2 Instructor Changes 1 To remove an instructor use the l button to delete the row Click save 2 Enter ID Instructor s name will automatically populate Continue on to select the instructor role print option access and load factor 6 7 3 Load Factor This data element identifies the percentage of the workload for each individual of a team teaching group or the whole number 100 00 if taught by one instructor To add an instructor to a section that is team taught 1 Under the Instructors for Meeting Pattern add a row by clicking the l button Insert the ID for the additional instructor s 2 Select the instructor s role using the values available in the drop down list Flag box to print instructors name in the class schedule Rem
43. lar 5068 Lecture Open Regular 5059 Lecture Open Regular 2 5100 Lecture Open vePPP PP PR j a gt a gt veRPPP PPP PR vee PPP LE Ble amp amp amp amp YA Regular 3 5101 Lecture Open This page lists all sections of the selected class and allows you to update sections during Online Schedule Building 5 9 1 Field Translation Table Field O Translation Definition Class Type E Enrollment section N Non Enrollment Section Class Stat A Active T Tentative For augmentation only S Stop Further Enrollment Used only during registration DO NOT USE X Assoc Associated class MUST match Section number Only applies for 2 component courses i e LEC LAB offered as part of the course Add consent N No consent D Department consent Instructor consent Checked to print in Class Schedule Uncheck to suppress MUST be used in conjunction with either e Class Type N OR e Add consent D or Last Revised 07 31 14 Page 28 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 10 Class Search Use the Class Search page to locate classes in the Class Schedule for a term The Search Criteria and Information displayed for classes returned in a search can be different in Student Self Service Instructor Self Service and on the Administrative pages and is all based on your Class Search Profile setup Navigation Curriculum Management gt Schedule of Classes gt Class Search
44. lasses BPG FINAL 5 4 1 Meetings Field Definitions Event ID If you have combined this section with another section the system displays the Event ID If you are using the PeopleSoft facility conflict checking logic be sure when you are scheduling classes that you indicate a facility meeting start and end times and days of the week for at least one component of the course The system won t populate the Course Event Table page unless a facility is booked for at least one component of a course The system defaults the Capacity set in the Facility Table page Combined Section ID Sections can be combined These combinations are defined on the Sections Combined Table page where each section is linked with the other sections on the Sections Combined page The Combined Section ID if present is shown here Meeting Pattern Number The system assigns a unique Meeting Pattern Number for sequencing purposes Every time you add a new row for different Meeting Pattern data the system assigns a new Pattern Number That number is not shown on this page but exists in the underlying table Facility ID Select a Facility ID to identify where the class is being taught Facility values are defined on the Facility Table page The Facility Description defaults beneath the ID Pat Meeting Pattern Select an appropriate class meeting pattern code in the Pattern field if desired Meeting Pattern values are defined on the in the Academic Group setup for the Acade
45. ld l e the APDB Segment Credit Units for each section of a course The Component Units will be entered at the Course Catalog level and then inherited by the Schedule of Classes as each Component is scheduled For example 3 00 Component Units will be reported as 030 See APDB DED and SR APDB Section Transaction Report Setup Guide for further information e Component Students A CMS REQ field When the course is an S Factor course then the Component Students value is determined by multiplying the S Factor times the Enrollment Total in the class PS CLASS TBL ENRL TOT See APDB DED and SR APDB Section Transaction Report Setup Guide for further information e Group Code Control A CMS OPT field See APDB DED and SR APDB Section Transaction Report Setup Guide for further information 5 4 3 Meeting APDB Mapping Values Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes gt Meetings gt Meeting APDB Mapping Values Meeting AFDE Mapping Values Space Type EE TBA Hours Learning Mode F Ol Face to Face Meeting APDB Mapping Values link to subpage A CSU sub page is available by clicking on this link lt captures Space Type TBA Hours and Learning Mode for this meeting within this section See SR APDB Section Transaction Report Setup Guide for further discussion of these fields Last Revised 07 31 14 Page 21 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 4 3 1 Cl
46. le components delete all Lecture Lab Activity associated Basic Data with course offering MODIFYING EXISTING COURSES Is the course in the correct Session 1 Regular University 2 CEL for Basic Data Fall Spring C Does Class Section and Associated Class match Note Do not use 99 Basic Data Is this the correct Component type Lec Lab Act etc Basic Data For variable topics check Topic ID Basic Data Is the course assigned to the correct Facility ID leave blank for Schedule25 _ Meetings Is the Meeting days Mtg Start Mtg End correct Meetings Are the instructors assigned to the correct meeting patterns Meetings gt Assignment If team taught are the Instructor Workload factor correct Meetings gt Workload C Is the Enrollment Capacity and Waitlist Capacity correct Enrollment Cnti Is the correct Notes attached to the course Notes Combined Sections gt CS OSB PAGE Check Identify Combined Sections page if applicable Identify Combined 2 Sections _ ADDING COURSES 7 If the course is not from the last like term the course will need to be added 1 Locate course from Schedule New Course search function Select correct Course ID from search Follow the Modifying Existing Courses checklist to add course to schedule FOR SCHEDULE25 1 Is the Facility ID blank Basic D
47. llment Cntrl Last Revised 07 31 14 Page 49 of 66 all 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Appendix E Cross listed or Paired Courses Multiple Section meetings Cross listed Paired and Multiple section courses are combined under Curriculum Management gt Combined Sections gt Identify Combined Sections E 1 What is a Combined Section The Combined Section has multiple types in Campus Solutions as listed 1 Cross listed courses 2 Paired courses 3 Multiple sections within the same course scheduled in the same room E 2 How Combined Sections are coded in Campus Solutions Combined Section Type Combined Sections ID Cross listed 0001 through 0499 Paired 0500 through 0699 Multiple sections 0700 and up Run the Combined Sections Report under Main Menu gt Reporting Tools gt Query gt Query Viewer Reference the Reporting Tools for Campus Solutions Online Schedule Building for additional information Last Revised 07 31 14 Page 50 of 66 Fall 2014 FINAL CS 9 0 Fall 2014 Schedule of Classes BPG E 3 Suggested Workflow for Combined Sections during Schedule Building Start Is this a Combined Section Cross listed Paired sections with same meeting pattern and room we End Does notrequire Combined Section Multiple innen kn 1 2 Submit requestto College E E Contact for entry in the ihe Identify Combined ambined Corso sig Sections
48. mic Group associated with this course lt is important that you enter the most important Meeting Pattern first In some places in the system when viewing classes you ll only see the meeting pattern that was entered first Meeting Start Meeting End Enter the Class Meeting Start and Meeting End times The system defaults to an End time once you enter a Start time based on what you set up for the default Normal Class Duration in the Meeting Patterns setup page M T W T F S S These are checkboxes for the days of the week when this particular class meeting will take place The system defaults the selection of Meeting Days M T WT FSS based on what you enter in your setup of the Pattern code Topic ID This field is available should you wish to choose a Topic ID specifically for this meeting Free Format Topic This field is available should you wish to specify a unique topic description which is different than any of the topics specified in the Course Catalog for this course Print Topic on Transcript Use this checkbox to specify the printing of the topic Topic ID or free format on the transcript Instructor Role Select the instructor role for the corresponding ID number Instructor role values are delivered with your system as translate values These values can be modified Insert rows to add multiple instructors and their corresponding instructor roles Note For Independent Study courses for which the student can select one of se
49. n S4 R4 for 3 unit Lecture Classes ccccccccseceeeeeeeeeeeeeeeeeeeeeeaaaaaaaaaeeeeeeeeeseeeaeaaas 37 7 2 5 Five Week Session S1 R1 and S3 R3 for 4 unit Lecture Classes ccccccccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 37 7 2 6 Eight Week Session S2 R2 for 4 unit Lecture ClaSsses rrrrrrrrrrnnnnnnnrvrnrrnnnnnnnnrnnnrrnnnnnnnrrnnnrrnnnnnrennnn 38 T2 Ten Week Session 54 R4 for 4 unit Lecture Classes rrrrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnneererrnnnn 38 7 2 8 Five Week Session S1 R1 and S3 R for 5 unit Lecture Classes rrrrnnnnnnnnnnnnrrrrnnnnnnnnnrrnnnnnvnnnnnnnnnnnn 38 7 2 9 Eight Week Session S2 R2 for 5 unit Lecture ClaSSES cccccsseececcceseeeeeecaeeceeseeeeeeeeesaeaeeeessaaeseseaas 39 7 2 10 Ten Week Session 54 R4 for 5 unit Lecture ClaSSe S cccccccsseeeeeeeeeeceeeeeeeeeeeeeeaaeseeeeeeeeeaaaaneeeess 39 7 2 11 Summer Semester Contact HOurS cccccccccccsssccsssssseeeeeeeeceeeeeeceeecccccssseeeeeeeeeeesceeeccccssseeeseeeeeeeeeess 40 72111 Five Week Session STRI and S3 R3 Lande 40 P2AG2 Eont Week SESSION 2 Pl esse 41 72013 Ten Week SESSION ST PR vg 42 8 0 Repons SAULT aS t 43 9 0 Schedule Buldna CMECKIIS TS sie ceicrserctwstosandtaccuss alate a eee 43 APPEDK AR Che 46 Appendix B Most Important Data Enty Fields Larousse de adetelacalepenseebhaduerwanaces 47 Appendix C Adding Courses to be Offered cccccccccsseececceeeseeeecceesecececeeueeeeseeaeeeessa
50. n you have and click Search Leave fields blank for a list of all values Find an Existing Value Add a New Value T Search Criteria Academic Institution SFCMP Subject Area M Catalog Nbr begins with Campus begins with Course ID begins with w Description begins with _ include History Correct History Case Sensitive Search Clear Basic Search BE Save Search Criteria Find an Existing Value Add a New Value e Academic Institution SFCMP required field e Subject Area Course Abbreviation e g ANTH e Catalog Nbr Course Number e Campus MAIN e Course ID Catalog Number e Description Can be blank These are not required fields except for the Academic Institution Last Revised 07 31 14 Page 9 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL As an example English courses in the Course Catalog can be located using ENG as the Subject Area parameter to search The ENG courses are returned in the Search Results Note that only the first 300 results are displayed the maximum allowed results Favorites Main Menu gt Curriculum Management gt Course Catalog gt Course Catalog Home Add to Favorites Sign out A SAN FRANCISCO ma a STATE LONWERESITY New Window Help JE m Course Catalog Enter any information you have and click Search Leave fields blank for a list of all values Find an Existing Value Add a New Value Search Critena Academic Insti
51. ndance rosters for a particular class your institution schedules e GL Interface Required Select this check box to include this class in the GL Interface process If you select this option the system requires you to enter the necessary data into the GL Interface page of this page group e Class Topic Normally you ll attach a Course Topic ID to a Class but you can also attach topics to specific class meeting patterns For more information see this document s discussion of the Meetings page in the Class Schedule below Select a Course Topic ID for the section Topic ID values are defined on the Course Catalog Topics page If you enter a Course Topic ID the Print Topic in Schedule option becomes active The system defaults to printing the Topic in the schedule You can override this field Last Revised 07 31 14 Page 16 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL e Equivalency Group If the course has been linked to an Equivalency Group in the Course Catalog the system displays that information in the Course Catalog Equivalent Course Group field and the Override Equivalent Course field becomes active Select the Override Equivalent Course option to override the Course Catalog for this class section This field allows you to override a normal equivalency for this section with another equivalency or no equivalency at all Enter another Equivalent Course Group for the class section in the Class Schedule Equivalent Course Group i
52. nnnnsnsesnnnn 59 PD OCT Ike G BAGO WS see 60 Gal Mie rin the TBA HOU S aa 60 G 1 1 Add Note Number for TBA Hours uuvv4v4evsmrsesrsee kes 60 Appendix H Glass N lES svare 61 HAD Class NOLES eee 61 F2 VS NOIES osina aS e 61 AS AAN ESS NON 62 H 4 Semester specific information Free Format Text cccccccccsssseeccceeeceeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeessaesaeeeeeeeeeeseaas 63 Appendix I University Class Notes rrrrrnrrnnnnrrnrrnnnnrrvrrnnnnrrnrnnnnnrrnnrnnnnrrnnnnnnnsrnnnnnnnsrnnnnnnnsennnnnnnnsnsnnnnnnsnsennnnnsssennnnnsnee 64 Appendix CS 10 SIMS Feld Translation aeea e E E E 66 Last Revised 07 31 14 Page 5 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL About This Manual This manual has been produced by Academic Resources for the process of Campus Solutions Online Schedule Building CSOSB This manual contains an overview of the schedule building process within Campus Solutions implemented at San Francisco State University effective the semester of Fall 2014 For any questions regarding the processes within the manual contact Academic Resources in ADM 467 acadroom sfsu edu or 415 405 3751 on campus x5 3751 1 0 Introduction to Class Schedule Building 1 1 Curriculum Development and the Class Schedule Development of the class schedule begins with a review of courses offered by a program department Any new courses revisions to existing courses or courses that are taken out of the cou
53. nrollment Number in order for the section to be offered If the Minimum Enrollment Number is not realized you might decide to cancel the section e The system displays the current Total of students enrolled and on the wait list for the section e lf you have combined this section with another section the system displays the Sections Combined ID Sections are linked together on the Sections Combined page Sections Combined IDs are defined on the Sections Combined Table page Last Revised 07 31 14 Page 24 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 6 Notes Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes gt Notes Notes Di Course ID 04 2576 Course Offering Nbr Academic Institution San F Term Fal Subject Area EN 7 Catalog Nbr ig 1ST YEAR COMP STRETCH Class Sechons Find View All First W 4 of 37 Sessior i i Har i 5 ko Class Nbr 5034 Class Section 1 Component Lectu Event ID Associated Class i Units Class Notes fSegquence Number Print Location Mote Nbr SONES Free Format Text Gear Nate 5 6 1 Notes Field Definitions Sequence Number The system creates a Class Notes Sequence Number The number determines the printing order of the class notes for a section if there are multiple notes You can override this number Print Location Select the Print Location of the note either Before the class listing or After
54. on the system displays a warning message if the FULL_PART_TIME value on the job does not coincide with the same field value on the instructor assignment class record related to the instructor assignment class on the Term Workload page e Job Code The Job Code field displays the value specified on the Accommodations page for a particular employee record e Assign Type The Assign Type field displays on this page if the Calculate Workload check box is selected on the Academic Institution 4 page The system populates the field by default from the Academic Institution 4 page and can be overridden Only those assignment types current as of the term begin date and with the View on Schedule of Classes check box selected are available e APDB Dept ID A CSU field The instructors Primary Academic Department will default in from the Instructor Advisor table The APDB Department ID can then be overridden if necessary e App Load The App Load check box appears on this page if the Calculate Workload check box is selected on the Academic Institution 4 page The check box indicates whether the assignment counts toward an individual s Total Term FTE The field corresponds to the Include Assignment in Workload check box on the Assignment Type page and cannot be overridden The only way to change the setting of this check box is to select a different assignment type e Load Factor If desired you can use the Load Factor field to divide one course component into
55. ove flag to suppress instructor s name in the class schedule Select faculty access type using the values available in the drop down list Enter the Load Factor for each instructor under the Workload tab Be sure that the total Load Factor for associated rows is equal to 100 00 rn e If the Load Factor is not correct you will get a warning message but the system will allow you to save incorrect values 8 Click OK to the warning message only after verifying the Load Factor Last Revised 07 31 14 Page 33 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 6 8 Component This data element indicates the mode s of instruction for a particular course The component is determined by the CS number Valid values are ABBREVIATION COURSE TYPE CS NUMBER seminar discussion 05 grad level non traditional supervision 6 8 1 The CS number also determines the number of required meeting hours per week C1 6 1 hour weekly unit C7 14 2 hours weekly unit C15 21 3 hours weekly unit Last Revised 07 31 14 Page 34 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 7 0 Standard Time Blocks In order to fully utilize the limited number of university classrooms you are strongly encouraged to use the standard time blocks for the appropriate semester 7 1 Fall and Spring 7 1 1 Classes meeting three hours per week 1010 1100 1100 1215 1900 2145 One Day Per Week 0810 0900
56. ows Combined Sections Table Academic Institution San Francisco State University Term Fall 2073 Session Regular Academic Session Combined Sections ID Dascriptlon Short Description 0001 ADM 30010 300 01 ADMWID View Combined Sections 0002 AlS 350 AFRS 250 LTNS 355 01 AFRS LTNS View Combined Sections T3 AMST 310 HUM 485 01 AMST HUM View Combined Sections TI AMST 410 HUM 450 01 AMST HUM View Combined Sections 0005 ANTH 220 CST 30 01 ANTHICST View Combined Sections SF State Schedule building implementation e College and Department schedule builders will have read only access to this page The View Combined Sections line will not allow for additional display e For new entries in the Combined Sections Table contact the College Scheduling Coordinator and they will route the request to Academic Resources for entry e For additional information refer to Appendix E Last Revised 07 31 14 Page 26 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 8 Identify Combined Sections Navigation Curriculum Management gt Combined Sections gt Combined Sections Table gt Identify Combined Sections Identify Combined Sections Enter any information you have and click Search Leave fields blank for a list of all values Find an Existing Value T Search Criteria Term ession Combined Sections ID begins with s Description begins with l Case Sensitive Search Clear Basic Sear
57. p the Class Status as Active The Schedule of Classes report allows you to select on Class Status so that you can print only Active classes or only Inactive classes and so on e Cancel Class button Click this button to cancel the class section and drop any students enrolled from it The Class Status must be Canceled Section Canceling classes drops any students who are already enrolled and can mean that tuition must be recalculated for those particular students by Student Financials NOTE Not applicable for schedule building e Note Users should be aware if they are dropping a class with students already enrolled and identify who they are so that they can inform them e Consent The system defaults to the Consent from the Course Catalog Data page indicating the type of consent required to enroll in the class You can override the value on this page If you select Instructor or Departmental consent consent is granted either by entering the permission number or using the Override Permissions option on the Enrollment Request 1 page e Enter the 1st Auto Enroll Section and 2nd Auto Enroll Section These sections are other sections of this course in which you designate the system to automatically enroll the students when they enroll Last Revised 07 31 14 Page 23 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL in this class They are also sections associated with other class components laboratory lecture discussion and so
58. pr Combined Sections Table Yes 1 1 Isthisa 1 2 1 After Academic cross listed Resources enters into the a course 7 Combined Sections Table End 1 1 1 Reference Table 1 and follow New sections Goto Section E 4 suggested action items Copied from last like term sections Goto Section E 5 Page 51 of 66 Last Revised 07 31 14 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Table 1 Cross listed courses for Home and Dependent Departments Actionltem Home Department Dependent Department s Deleting sections Basic Data Page Adding sections Basic Data Page etc Requests for new section on Combined Sections Table Combining Section via Identify Combined Sections Section E 4 Updating Meeting Days Meeting Times and Instructor Section E 5 Class Status and Enrollment changes Section E 6 Check to see if all portions of sections are present via Reporting Tools Last Revised 07 31 14 Fall 2014 Contact college contact for request to be routed to Academic Resources Do not fill Meetings Page data Contact Home Department with Class Nbr No action required No action required Page 52 of 66 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL E 4 Combining Sections in Identify Combined Section Once all of the cross listed paired or multiple sections have been created the sections can be combined Navigation Curriculum Management g
59. rnnrnnnnnnnrenrrnnnnnnsrnnnvennrnnnnsnneee 7 1 4 PS ANN EE ET EE EE ETER 7 2 0 AV DEL 8 3 0 NN 8 4 0 Curriculum Management Course Catalog ccccccceseeccccececeeeeeeeeceeeeeeeeseeceeeeseeeeeceeeeeseeeseeeeeeeesseaesaeaaeeseeeeeseaas 9 4 1 Go GE EE REE EE ENN EE 9 5 0 Curriculum Management Class Schedule rrrrnrrrnnnnnnnrrrnrrnnnnnnnrrvnnrrnnnnnnnrernnrnnnnnnnnsrnnnrnnnnnsnesennnennnnnannssennnn 12 5 1 Rar 12 5 2 Maintain Schedule Of Classes Luxvuvvvssrnrdenkndamneninidenn ed tkjoiskadvdavskete nine 13 5 3 BASE D ERE EN EE NE TE ERR 14 5 3 1 Basic Data Field Definitions lt ic ceeeniacoreetedecdashasicvordedecnncinnsiacarnnde lt ecdeshdsictordadeanseidnnesecdesecdniancacaneteaienenzes 15 5 4 VM Eg 0 0 EEE ete ee eee ee eee eee eee 17 5 4 1 Meetings Field Definitions ccccccccccssecccceseecceeseeeceececaueeeceaueeeseseessaceeeseueeeeseueeessauseeessuseessaneeessaes 18 5 4 2 Class APDB Mapping Values Laura nncascasiceichineve Seyea st dame osiea ie sb caveidsaiecsiestie Soeesddateeen delscedenctweusdanatank 20 5 4 2 1 Class APDB Mapping Values Field Definitions rrrrrrnnnrnrnrrnnnrrvnrrnnnnrrnrnnnnnrennrnnnnnennnnnnrrennnnnnsnnnee 20 5 4 3 Meeting APDB Mapping Values ccccsecccceeseeeceeeeeeceeceseueeecaaeeeeseuseeeseneeesaaeeessaeeeesaeeeesaaeeseesaneeesaaes 21 5 4 3 1 Class APDB Mapping Values Field Definitions rrrrrrnnrrrrrrrnnnnrrrvrnnnnrrrrnnnnrrennrnnnnrennnnnsnrennnnnnsnsnee 22 55
60. rse reserve bank should be forwarded to the Curriculum Coordinator It is the responsibility of the Curriculum Coordinator the Course Review Committee and or the Deans of Undergraduate and Graduate Studies to review these proposals Once approved the courses become part of the University Bulletin http www sfsu edu bulletin current and the Campus Solutions Course Catalog The class schedule is generated from the current course catalog 1 2 Class Schedule Building Process The class schedule building process takes place three 3 times a year for each of the Fall Spring and Summer semesters The specific dates for department and college access during schedule building periods are available on the Academic Resources website http academic sfsu edu ar sched calendars php under Production Calendar by Semester For each semester when the departmental and college access has ended for the class schedule building period Academic Resources publishes the Class Schedule on the web hitp Awww sfsu edu online clssch htm to assist students in planning for the upcoming registration period The schedule is generated from the last like term i e Spring 2013 semester class data is copied for the Spring 2014 schedule as a baseline to build the schedule for the upcoming semester Therefore much of the schedule building process is to modify section information from the previous like term After the schedule building process has been completed the
61. ructional Section number if applicable This field is specifically used for distance learning classes You can use this field to indicate in which section the Instructor resides e Schedule Print Select this flag to enabling printing of the sections in the schedule of classes e Student Specific Permissions Select this flag to set up permissions that allow instructors to control section enrollment by specifying the individual students can enroll in the section e Dynamic Date Calc Select this check box to include this class component in Dynamic Class Dates calculation processing Rather than selecting on the Course Catalog Components page to include a course component in Dynamic Class Dates calculation every time the component gets scheduled you can instead use this option to include only the specific components of a scheduled class that you select The system sets the Dynamic Date Calc Required flag to on when class meeting pattern or class date changes are made that could potentially impact Dynamic Class date calculations You can use this field as a filter selection criterion on the Dynamic Class Dates process page when you run the Dynamic Class Dates process engine from the Process Scheduler For example you can recalculate the Dynamic Class Dates for History 101 classes but only if the class meeting pattern has been changed e Generate Class Mtg Attendance Select this check box to indicate that you want the system always to generate atte
62. se meets same day time and http cel sfsu edu in same location with same instructor Graduate students must enroll in the course at the graduate level Undergraduate students must enroll in the course at the undergraduate level The course taken as an undergraduate 30 may not be again taken at the graduate level Page 65 of 66 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Appendix J CS to SIMS Field Translation This provides a guide during the Fall 2013 Summer 2014 period while SIMS and CS are both in use By ee by alpha order Course ID Catalog No Schedule Print CS Field Schedule Print Instructor Print Class Status Add Consent P Checked Checked Active No Consent Print N Tentative INO print Checked Checked Stop Further No Consent P Enrollment 7 Checked Unchecked Active No Consent Print No Instructor R Dept Inst G Dept Inst CS cannot suppress the Class Nbr For supervision courses Class Status is Active and add Dept Inst Consent For section 01 of supervision courses use the CS fields for SIMS Code S Last Revised 07 31 14 Page 66 of 66 Fall 2014
63. seription Prerequisite English Placement Test EPT scores at or below T148 Critical thinking skills m reading and writing Emphasis on academic argumentation W gt Course Units Hours Count Minimum Units Last Course of Mult Term Seq Maximum Units 3 mg Enrollment Unit Load Cale Type Actual Units Academic Progress Units 1 Course Count Financial Aid Progress Units 3 00 Course Contact Hours Course Grading Grading Basis rb Grade Roster Print Component Graded Component Repeat for Credit Rules Repeat for Credit Total Units Allowed Allow Multiple Enroll in Term Total Completions Allowed Additional Course linfonmation Instructor Edit No Choice Add Consent No Consent Drop Consent No Consent Requirement Designation Equivalent Course Group Course Attributs Personalize Find amp First M tof 1 M Last Course Course Attribute Attribute value CLEY Course Level 1 Lower Division Override Topic Link ID Course Topics Personalize Find 12 amp First i of 1 M Last Description Repeat For Gredit Courses Hart Topic Topic in Pesoniption Link ID Last Revised 07 31 14 Page 11 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 0 Curriculum Management Class Schedule 5 1 Term Term is a four character value in Campus Solutions Four digits CYYT Century Year Year Term Value C Century Options 1 1900 1999 2 2000 2099 YY Last two digits of year
64. ses BPG FINAL 8 Contact Hours pending Verify that the total contact hours including TBA hours are correct for the CS number Note A class hour 50 minutes CS Number Course Type Wkly Class Hrs Per Unit of Credit 01 04 06 LEC 1 05 Undergrad SEM 1 05 Grad SEM or DISC 1 07 14 ACT 2 15 17 LAB 3 18 21 ACT More than 3 25 36 SUPV 78 SUPV non traditional 9 ARR in Meeting Days e For all non supervision courses that are meeting by arrangement scheduling information or at least a contact name phone number website should be contain in the footnote e Is the class meeting for the required contact hours based on CS number and units e Where necessary have these classes been included on the request for pre assignment 10 Time Slot Reports e All large lecture hall assignments and pre assigned classes count against your time slot allocation e Cross listed class should be counted in the time slot of the college offering paying the class 11 Pre assigned Procedure e If you request a pre assignment for a disabled faculty member please be sure that they have a Reasonable Accommodation Request Form on file in the Office of Disability Programs Unit located in SSB 109 Forms are available on the web at http www sfsu edu dprc raform html e Mini classes classes that meet only part of the semester and one time meetings scheduled in footnotes e g for online classes must be included on the Classes Needing Pre assigned Rooms
65. session For classes have multiple course components CS each dependent component has a separate class number with the same class section and the first letter of the course component For example BIOL 150 01 this class has two component a lecture and lab You will see two separate sections a 01 and a 02 Since each section will have its own class number make sure you have the lecture 01 section with class type of Enrollment and the lab 02 section with the class type of Non Enrollment Start End Date The system defaults to the Start End Date values from the Session Begin Date and Session End Date of the session entered on the Session Table page You can override the dates for an individual class Component The system defaults to the Component from the Course Catalog Data page If you are adding a course with multiple components once you add the lecture section click Auto Create Component the system will automatically insert the component section Make sure to change the Associate Class field and modify other information as needed Class Number When you save the class schedule PeopleSoft generates a unique Class Number for each section The Class Number is pulled from the Next Class Number field on the Term Value setup table incremented by one and stored in the Next Class Number field The Class Number prints on the schedule of classes and can be used by students to enroll in a class section in Self Service or
66. t Combined Sections gt Identify Combined Sections Identify Combined Sections Enter any information you have and click Search Leave fiekis blank for list of all values Find an Existing Value Search Cntena Academic Institution SFCMP A Term s t ol Combined Sections ID begins with s Description begins with sv Ll Case Sensitive Search Clear Basic Search J Save Search Criteria e Academic Institution SFCMP e Term enter Term of interest e g 2137 for Fall 2013 e Session Regular University e Combined Sections ID enter if known run the Combined Sections Report to allow for ease of determining the Combined Sections ID Last Revised 07 31 14 Fall 2014 The Combined Sections ID is section specific for multiple offerings of cross listed or paired courses will require its own unique Combined Sections ID Page 53 of 66 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Leaving the Combined Sections ID blank will return all of the Combined Sections search Results View All First pg 11000t172 F Last Academie institution Term Sasson Combined Sections ID Description SFOMFP 2137 Regular 0001 ADM 300 10 300 01 SFOMP 2137 Regular 0002 AIS 350 AFRS J250 LTNS 355 01 SFOMF 2137 Regular 0003 AMST 210 HUM 485 01 SFOGMF 2137 Regular 0004 AMST 410 HUM 450 01 SFOMF 2137 Regular 0005 ANTH 220CST 320 01 SFOMF 2137 Regular 0006 ANTH 420500 420 01 SFOMF 2137 Regular 0007 ANTH 151 R 515 01 JE ANG i Ge
67. tions of a Class Update Sections of a Class Enter any information you have and click Search Leave fields blank for a list of all values Find an Existing Value Search Crteria Academic Institution 7 i il Term Subject Area Catalog Nbr begins with Academic Career Campus begins with w begins with sv begins with ii lt Course ID Description ello le i i pb i p Course Offering Nbr LItase Sensitive Search Clear Basic Search EE Save Search Criteria Fill out the following fields e Academic Institution e Term e Subject Area e g ACCT ENG SOC etc e Catalog Nbr e g 100 300 etc Last Revised 07 31 14 Fall 2014 FINAL Page 57 of 66 CS 9 0 Fall 2014 Schedule of Classes BPG E 6 1 Class Status Changes Under Class Status these are the options available e Class Type e Add Consent e Sched Print Update Sections of a Class Course IO 44471 Academic Institution Term Fall 2013 Subject Area PHIL Catalog Nbr 150 Class Sections Class Status Class Enrollment Limits FaEE ION Section ClassNbr Component pi 2274 02 2275 San Francisco State University status Lecture Open Lecture Open Course Offering Nbr Undergrad Fhilosophy MORALPOLITIGAL ISSUES Personalize Find View Al 2 2 Enrodiment Class i ae Auto Type stat Enri 1 E Bla E laJ For field translations definitions refer to Section 5 9 1 in the manual
68. to verify enrollment Priority registration is not allowed A petition for course by individual study must be completed and approved Class meets at the Downtown Campus in the Westfield San Francisco Centre 835 Market Street Enrollment arranged through the College of Education Graduate office BH 240 Class meets at Canada College 4600 Farm Hill Blvd Redwood City Check with the department for room assignments E sn TETTE Meets part of the U S History and Government requirements Consult the U S History and Government section of the Bulletin Satisfies Quantitative Reasoning requirement Weekend class check class listing for meeting times and days If not indicated refer to other footnotes for scheduling information Page 64 of 66 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Note Nbr SAAR a Last Revised 07 31 14 Fall 2014 Note Description 2 28 Note Nbr Text Students may register for varying units of this course Contact the department for information and registration procedure All Marine Science classes are held off campus at Moss Landing Marine Laboratory in Monterey CA For space reservation call 831 771 4400 All or part of this class is offered online For more information go to ilearn sfsu edu Additional sections offered through College of Extended Learning Go to Paired graduate and undergraduate level cour
69. tures C S Number Component Units Students and Group Code Control for this section See SR APDB Section Transaction Report Setup Guide for further discussion of these fields 5 4 2 1 Class APDB Mapping Values Field Definitions e CS Number A CMS REQ field Course Classification Number Identifies a mode of instruction for a particular class segment of instruction e g 01 identifies a large lecture course with an enrollment gt 50 See APDB DED and SR APDB Section Transaction Report Setup Guide for further information A list of valid values is stored in Valid values are in COSAR Table 012 Last Revised 07 31 14 Page 20 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL e Workload Factor A CMS REQ field This field is the APDB K or S Factor multiplied by the Component Units K or Component Students S that determines the workload hours for a particular course component The K or S Factor is established at the CSU level for all campuses and for each CS Number as appropriate in the CS Number setup table which is delivered by CMS An S Factor course is an independent study course where the instructor s workload calculation is a function of the number of students enrolled in the course In a K Factor course an instructor s workload is a calculation simply of the number of units of the course See APDB DED and SR APDB Section Transaction Report Setup Guide for further information e Component Units A CMS REQ fie
70. tution w SFOMP Subject Area W ENG Catalog Nbr begins with Campus begins with w Course ID begins with vw Description begins with w Jinciude History Correct History Case Sensitive Search Clear Basic Search E Save Search Criteria Search Results Only the first 300 results can be displayed View All W 1 100 of 300 H Last Academic Institution Subject Area Catalog Nbr Campus Course ID Description SFCMP ENG 48 MAIN 028735 INTRO COLLEGE WRITING I SFCMP ENG 49 MAIN 012156 INTENSIVE LEARNING ENG SFCMP ENG 50 MAIN 007668 WRITING WORKSHOP SFCMP ENG 51 MAIN 028734 INTRO COLLEGE WRITING II WE AR i m7910 FATED Ef Search for specific Course ID by narrowing down with the addition of Subject Area and Catalog Number e g Subject Area ENG Catalog number 104 Note The Course Catalog is NOT term specific It contains the course history information Last Revised 07 31 14 Page 10 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL Select the Course ID for additional course information In this case ENG 104 is shown Navigation Curriculum Management gt Course Catalog gt Course Catalog gt Catalog Data Catalog Data Offerings Components Course ID Dara Find View All First D 1 of 1 M Last Mia Effective Date o8 043017 Status Active Course Offering Description 1ST YEAR COMP STRETCH ENG 104 Long Course Title First Year Composition Stretch Long De
71. veral instructors assign multiple instructors the Primary Instructor Role Provided that you have selected an Instructor Edit field value of Class Instructor Edit on the Class Associations page only the primary instructors defined for the class on the Meetings page display on the Enrollment Request page during enrollment Print Select the Print check box to display the instructor s name on the Schedule of Classes report The system populates this check box by default to the setting on the Course Catalog Offerings page Last Revised 07 31 14 Page 18 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL e Access This field defines the instructor s grade roster access Grade roster Access field values are delivered with your system as translate values and modification of these values would require programming effort The values work in hierarchical fashion Approve Instructor can enter grades and approve the grade roster Grade Instructor can only enter grades for the class Post Instructor can enter grades approve the roster and post the grades e Contact For documentation only as desired The values you enter in the Contact field have no impact elsewhere in the system The Contact field on this page has no programming tied to it and does not relate to the delivered Instructor Workload feature in any way e Empl Rcd The Empl Rcdt field relates job information to instructors for reporting purposes In additi
72. w section 7 Key in the Class Section number and Save to save the new section 6 3 Deleting a Section Navigation Curriculum Management gt Schedule of Classes gt Maintain Schedule of Classes gt Basic Data Enter Academic Institution SFCMP Enter Term e g Fall 2013 2137 Enter Subject Area To delete a section click on the button You will see a message Delete current selected rows from this page The delete will occur when the transaction is saved Click Ok eA PN 6 4 Change a Variable Topic Variable topic can be updated on the Schedule of Classes via updating the Course Topic ID under the Basic Data page Last Revised 07 31 14 Page 30 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG 6 5 Facility ID The Facility ID consists of the building abbreviation and room number The building abbreviation assigned to a facility by the campus that serves to uniquely identify an independent physical structure The room number data element identifies a designator assigned by the Campus to each space associated within a given facility and serves to uniquely identify that space 6 5 1 Change the Facility ID You cannot enter the Facility ID for university classrooms controlled by Academic Resources For other spaces use the button to search for the Facility ID Enter the building abbreviation in the building field and room number in the room field Below is a listed of building abbreviations Note
73. xam Course IDO Academic Institution Tem 44421 Fall 2013 FHIL I Fy m l Subject Area Catalog Mbr Class Secbons Session Class Section Ot Associated Class 1 Meeting Fatter Facility ID Capacity Pat HUM0113 Lee ag TR Topic ID HUM 113 Instructors For Meeting Pattern Assignment Workload ID Ham Room Characteristics R opm Characteristic ia Component Lecture Units FINAL Course Offering Nbr San Francisco State University Undergrad Philosopiny MORALFPOLITIGAL ISSUES Regular Academic Session Class Nbr 9374 Class APDE Mapping Values Event ID 09000755 4 Associated Class Attributes Find View All First 1 of 1 M Last F 3 00 Mtg Start MtgEnd M TW TF 53 Start End Date p B 10AM 19 25AM ORO ROO 08282002 8 1218 2013 8 IPrint Topic On Transcript Free Format Topic Meeting AFDE Mapping Values Personalize Find View All G First D 1 of 1 M Last ADDSEE Personalize Find 2 8 Job Cria Empl ReH ol 2360 E First Ml tof 1 E Last Quantity As needed change the fields from the Meetings tab Facility ID Pat Mtg Start Mtg End ID Instructor Room Characateristics Last Revised 07 31 14 Fall 2014 Page 56 of 66 CS 9 0 Fall 2014 Schedule of Classes BPG E 6 Modifying Class Status or Enrollment in Combined Section Navigation Curriculum Management gt Schedule of Classes gt Update Sec
74. xists for only one of the classes on the Class Meeting Pattern Instructor page Before you combine sections be sure that a facility ID if one was entered exists for only one of the classes you re combining e Requested Room Capacity This field is used for informational purposes only The system only enforces individual section Requested Room Capacities This capacity can be different than the Enrollment Capacity The Requested Room Capacities are used with Schedule25 e Enrollment Capacity The system updates the Total as enrollments are processed e Wait List Capacity The system updates the Total as enrollments are processed Last Revised 07 31 14 Page 27 of 66 Fall 2014 CS 9 0 Fall 2014 Schedule of Classes BPG FINAL 5 9 Update Sections of a Class Navigation Curriculum Management gt Schedule of Classes gt Update Sections of a Class Update Sections of a Class Course ID 042578 Course Offering Nbr San Francisco State University Term Fall 2013 Undergrad subject Area ENG English Catalog Nbr 104 15T YEAR COMP STRETCH Class Sections Personalize Find View All 6 E First Ml 1 8 of 37 P Last Class Status Class Enrollment Limits E Enrolment Class Class Auto Auto on ki Drop Jasson Section Class Nbr Component status Type stat ABE Enri 1 Eni Rasecton Consent Consent Regular Hya Lecture Open 1 Sched Print a In iQ Regular F095 Lecture Open Regular B ad a Lecture Open Regular DS Sar Lecture Open Regu

CS OSB User`s Manual - Academic Resources

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