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MTR Corporation Limited Procurer User Manual

1. trade Restricted PQ subject info contract description adv Yes attachment PQ document 1 by supplier name matched trade Select PQ list 2 by email address No Email to Reviewer ra 3 nterested list i Y No Reviewer t difies PO List reviews modifies Creator modifies PQ PA A m d ee Reviewer deletes PQ Inform mail to Reviewer Reviewed PQ Email to Approver lt Yes gt No Y Y Y Approver reviews modifies PQ Creator Reviewer modifies PO modifies PQ List if Approver deletes PQ required Inform Approver Email to Approver Yes No Y Email to selected Suppliers Email to All Approved or Expired Suppliers Post PQ to web rad Iterative Process Supplier submit query Y kS f PQ Email notice to procurer Track Status of P Postpone PQ Submit PQ Suspend PQ Amend PQ supplier list F d Yes 9 If the supplier has been deleted from the Email notice to supplier Forward query No PQ list Supplier will not be able ta search Y PQ download PQ doument or submit PQ Receive query answer Y Email notice to new supplier Answer query 1 Answer query private 2 Answer query public Email notice to supplier lt Y Y Y Y Download PQ submission Panic Prequalification Assessment to s ort iste Y supplier Short list supplier Email regret letter to unsuccessful supplier 4
2. submit button trade contract trade trade user input j j tender ref contract ref subject contract title Tonder Tel Wise pu subject user input 1 by supplier name matched trade info user input info user input 2 PQ short list document attachment tender document creator has option to by pass the Ys reviewer or not click the button Submi for Approval w o Review No Select Tenderer List Need Review Email Reviewer me pres No Reviewer Creator modifies reviews Creator modifies Tenderer liti Reviewer deletes modifies Tender required Tender No Tende Y Inform Reviewer Email to Reviewer Approver deletes Tender gt Email to Approver a Yes Y No Approver reviews modifies 8 x Creator Meviewer Tender reator Heviewer modifies Tenderer List Yes modifies Tender if required Inform Approver Email to Approver Restricted _ _ sad Emmaitto Approved or Email to selected Tenderers Post Tender to web 4 Post Tender End Page 130 of 263 A Prepare BQ and FOT Documents Both BQ and FOT can be created similarly Each BQ or FOT is allowed to setup with maximum 10 consecutive columns of la
3. 118 C Issue Wa Wi Cat Oi OQA 119 Maintain 2222 um 121 Download PreQualification Q amp A Attachments 004 0 Fe Modiry Pre Qualamc ID SIR OR e 123 Modify PreQualiiication Q amp A Documents resonat emm opu 125 HAO pen PreQualitication E aE EER 126 TC lose PreO wali OK Asrni et tpi medo 128 J Close all PreQualification Non Tender Box 129 VHL Post Tender ta tbid viis 130 Prepare BOand FOT 131 B Prepare Lender NOUC6 137 ae View vanes ae 145 D Upload amp Delete Tender Document Piles 147 E 151 F Modify Tender
4. 2011 12 31 23 00 HKT GMT 08 00 conany one 4 File Name File Description CSRQ doc Questionnaires Please tick the check box for submitting the files M Check Uncheck All More File Tender Q amp A Document Upload Documents The total document size for each upload is limited to 100MB ender Information Tender Ref testi uz Project TEST1001 Contract Ref test 0702 Contract Title test 0702 Contact Person Information Hame System Administrator English SETS FATE HEA Chinese Email Address WARS com hk J amp A Notice Review Page 206 of 263 I Issue Q amp A Non Tender Box Q amp A Step 1 Search the Q amp A and find the specific Q amp A Tender Q amp A Ref Q AD10061EEQ1 Tender Q amp A Information sus gt Subject English Q AD10061EEQ1 Subject Chinese Q AD10061EEQ1 rer Closing Date 2012 12 31 Time 23 m 00 7 HKT GMT 08 00 Change Closing Date Issue Open Tender Box No Required File Name File Description EMQ doc EMQ Please tick the check box for submitting the files Check All Uncheck More File Tender Q amp A Document Upload Documents total document size for each upload is limited to 100 Step 2 Check the details and follow Step 2 of section K to amend details of Q amp A if required Ste
5. Browse Desc EMQ Check All Uncheck All MoreFile The total document size for each upload is limited to 100MB Non Tender Box Q amp A Tender Box Q amp A Contact Person Information System Administrator English SETS FTES Chinese chinese rero lt 270 gt rooe Step 4 acknowledgement message will be shown An email notification will be sent to the reviewer assigned for the project Page 204 of 263 Tender Q amp A Non Tender Box created successful 25 Reference Test060301dta2 Closing Date 20704 2 26 22 00 Documents Test batch2 doc 194 50KB Return Type Non Tender Box Q amp A Gap List Upload Start Time 2010 08 04 14 32 Upload End Time 2010 08 04 14 32 Page 205 of 263 H Review Q amp A Non Tender Box Q amp A Step 1 Search the Q amp A by clicking Search Q amp A under Q amp A on the top menu Step 2 Check the details Press Update Q amp A Information button to amend details if needed Alternatively the Reviewer can inform the Creator manually to amend the details Check the details and press Reviewed button to review An email notification will be sent to the approver assigned for the project This button 1 controlled by the access right of Review Q amp A under New Q amp A Tender Q amp A Information ne DENS
6. PQ Information PQ Ref Contract Ref Contract Title PQ Q amp A Information Tenderer List PQ Q amp A Ref Closing Date PQ Q amp A Document 1 7 2 79 E o 2 z o E 3 User 1 English User Chinese Senior Purchasing Officer English AtAAE Chinese 2345 2345 2345 2345 IE T z m 9 dennis_yu ctil com Step 4 An acknowledgement message will be shown An email notification will be sent to the reviewer assigned for the project PreQualification Q amp A PreQualification Q amp A is created successful The following document is uploaded successful a pdf 3 73KB Page 117 of 263 B Review PreQualification Q amp A Step 1 Search the PQ Q amp A by clicking Search Q amp A under Q amp A on the top menu Step 2 Check the details Press Update PQ Q amp A Info button to amend details if needed Alternatively the Reviewer can inform the Creator manually to amend the details Check the details and press Reviewed button to review An email notification will be sent to the approver assigned for the project This button is controlled by the access right of Review under New PQ Q amp A PreQualification Q amp A Ref PQ AD1006100873Q2 PreQualification Q amp A Information PQ Q amp A Ref PQ AD100610087302 Created Subject
7. Contract Tote 20101229 1 Englah E Tendering Q amp A Regist Post Tender Notice Display blank 20101229 1 Chinese Contract Category 20101229 1 search Tender Notice Scenario 1 Post 1 7 Rentorcement Steel Ber 01 ___ search Tender Award Open Tender Notice e ne ELI 20101229 1 Download Tender Box and Reset 20123 ves 9 no button 2019 12 w 2 w gt Note Button is restricted by Access Control List Enter Tender General Information i e Tender Ref Contract related details Tender Subject Issue amp Closing Date Access Type Set Tender Stage to Created Closing Date Created oe Yes Scenario 2 Post Restricted Tender Notice Is Open Tender Tender Notice Ref 20101229 1 A Tender Document bck the check box for submiing the fotier or fies The total document fer each imbed te 1008 Display Post Tender Document form with Create Folder Submit for Approval Pane hci the check sox for copyeg semcted standard docunenta lender F e Name File De senphon File Site Revision Revision Date Copy to Folder w o Review a en Submit f
8. 1 gt os henry 55 00 to 55 Keywords Subject Sort by Please select Step 2 Press Post Q amp A This button is controlled by the access right of Post under New Q amp A Tender Notice Ref VADO21018c2ref Tender Ref VY ADO021018c2ref Status Closed Issue Date 20024 0 24 Tenderer List Track Status Closing Date 20024 O24 18 15 GMT08 n0 The tender ix closed Download Start Date Download End Date vprajectl name eng Contract Ref ADO21 01 8c2ret Contract Tithe English vADiO21018c2contitleeng Contract Title Chinese A0021018c2contitlechi nn EE etl V ADOU2101862concatena Contract Category Chinese VvADO21018c2concatchi 01 001 001 Reinforcement vyutu Reinforcement Steel Bar gt Steel Bar Subject English VAD021018c2retsubeng Subject Chinese v ADO021018c2refsubchi La m Divided into Finanical and Technical Documents Info English A002101 8c2retintoeng Info Chinese VA0021018e2retintachi File Marne File Description File Size Tolder1 Tender Document boot ini Download Whole Package Contact Person Information vami fn In English vmi fn vprm In Chinese Email Address vincent liuega businessz cam hk Post G amp A Post LOC Post LOA Close Page 194 of 263 Step 3 Enter Q amp A information 0
9. 013 013 GOODS gt Reinfore 01 001 00 1 Project 1 P CON 01 P CON 014 P CON 014 GOODS gt Reinforc 01 001 00 Yes 18 Project 1 01 015 015 GOODS gt Reinforc 01 001 001 19 Project 1 D130415 AD130415 D130415 GOODS gt Reinforc 01 001 00 Yes 20 Project 1 D13047 AD13047 D13047 GOODS gt Reinforc 01 001 00 Yes D dO D CAMAN D C SNL IAIN GAAS Dasfscs040 001 00 Vaak WO COT MH 9 DR M 4 gt M RptProjectStatus 2 Page 236 of 263 F Contracts Trade Report Step 1 Click the Contract Trade from the menu bar under Report Log Advertisement PreQualification E Tendering O amp A Registration Maintenance Profile Report Log Logout Site Map m NE Contractors Trade Safety This E Tendering Website provides an electronic means for handling the following activities in a secured Contractors Performance Suppliers Registration Contract Progress Pre qualification of Tenderers Project Status Issuing Tender Notice to Tenderers Contract Trade Download of Tenders Award Contract Tender Clarifications Tender Closing 4 Offers Payment Transaction im os Digital Cert Report Contract Award 1 2 4 5 6 T 8 Closing Activities Report MTR Corporation encourages its suppliers and contractors to use E Tende
10. CreateNew Project 5 12 Modify Existing 3 1 3 Delete Existing _ 1 p e 3 1 4 Search amp Viow px p ox bp d 9 3 21 Create New Trade soe 99 1311 4 1 1 4 5 5 24 _ Search View amp Export _ 5x x L x gd XS L x J x x J x x x x 8 3 1 Create New x x x x x J 0 3 32 ModifyExising 3 33 Delete Existing 8 3 4 Search a View 1 1 1 1 1 COO Cx wwwavNenss OK Kd X X xXx x x J x E 4 42 Contractor List 5 Adv Notice 113 Seecn amp View XK x x x Jx J x x x J x x J 1 23 415 Suspend li lt Adv Reply Box 14 View Interest List px px px px px p x p 5 11 X x x Jx J New PQ Notice 8 1 2 Contractor List l 5 l 1 I C 513 jRevewPQ 5 1 4 Create PA Box o o do o ndo d y 521 Search amp view X x Xx x x x x Jx J x J x x J 9 pii I oL monona EZE lee x 11111 5 22 Answer PQ Clarification x x x Xx x j n x x J x X Xx 1 5 5 2 3 Check amp Amend PQ ContractorList 5 2 4 Stat
11. Dd nr Step 2 Setup labels Go to the top of BQ or FOT Select one of the cells then define a name to the cell Page 131 of 263 Ed Microsoft Excel Book File Edit View Insert Format Tools Data Window Help lt 2 Rows 2 0 40 Times Mew Columns Worksheet Page Break p Function Mame 4 TENES Reference ent and description of the Works to be priced in tl Comment The of the Schedule of Prices identify the Works to be executed a Object inature and extent ofthe Works to be executed nor to sive descr Hyperlink The total value include in Schedule A shall mclude the fullvalue of the works under the Contract The Tender eum shall be the total of the values set down and shall be the full value of the Works as required by the Contract and shall cover all costs and expenses of whatever nature incurred in connection therewith Such costs and expenses shall he deemed to include provision a the liabilities obligations and risks referred to in the Contract b temporary works and contractor s Equipment for erection and testing c overheads and profit 141 p sg E een in the name and select the cell Refers to then click Repeat this step so that labell to labell0 are added Define ki Mames in workbook Refers to 5hee
12. ences aaa wee 152 Tene eNO Eo AES EUIS 155 He Approve lender 5 2 IX Manage Tender NOU CE 161 OCCSS tau 162 Post Tender Addend encina dn 163 C Moum Addendum Document 165 Approve Tender Addendum oderat 168 E Check Edit Tenderer List amp Check Tenderers Status eR Eee 169 Fe Postpone 7 Advance Tender 172 So Tender NOCO cs aise rm 174 HAns Wet 176 IB Download 178 J Disable Download Tender BOX irt o tipa D UN 180 Recevre NGON ane 181 X Op n gt 182 AE 193 Post Tender O amp A Tender Box i Erbe o e
13. M td 15 C Update Existing Proje 17 P Delete Projet heera e 19 E Cicate New ced E 21 Eosearch View Bxistiie 23 G Update Bxistine ECRIRE 25 He Delete Existing 26 1 Assign or Update Registration Administrator 27 IW DIVING ACS tier terete 29 IC standard DocunientViatnte nane suoi eie ve pU fag Con dI 31 L Reminder dor E Cert Rene Wall 32 IVI ACCESS C ONTO 38 40 41 View Modify amp Delete Existing Registration 42 New 7 46 D View amp Assien Team tor New 49 b Ver New Registration Vernier eos tdeo e tempo dco sedata d Ma 22
14. 08 00 The PreQualitication is closed Short List Contract COM10 English Title Contract Chinese Title Chinese Contract Category English Contract COM10 English Category Contract COM10 Chinese Category 02 001 002 Services gt Piling Steel Tube Piles PaCOni0 Eng Sub POCON10 Chi Sub Contract COM10 English Category create with Adv 4D021 26 Contract Chinese Category create with Adv 4002126 File Mame File Description File Size PreQualification Step 3 Select the contractor for shortlisting and click Add or click Add button to select all contractors submitted PQ questionnaires To remove contractor listed in the shortlist highlight a contractor name in the grid then click the Remove button To remove all contractors listed the shortlist click the Remove button Page 112 of 263 PreQualification Short List Ref PQCON10 Tenderer List Supplier submitted Prequalification Questionnaire 3 mm Femowe Remove all Back Submit Close Step 4 Press Submit button to confirm Step 5 An acknowledgement message will be shown and email notification for shortlisting will be sent to successful contractors for the PreQualification as selected in Step 3 above Email notification of regret letter will also be sent to unsuccessful contractors who have submitted PQ via the system Note For those contractors submitte
15. 3MTR MTR Corporation Limited Procurer User Manual of Secure Electronic Tendering System Version 1 6 Date 18 Dec 2013 Status Final Document ID 45 Business Your Global e Business Partner Global e Business Services Limited OVeEVIe 0 Duae Lee 1 Abos onto BT Cm ering SV quii toda 2 IL Procurer Prole nno ria eer Masi dnb d end ee Dens 5 A Update Company 5 INE Gn HN 6 Update User Information and Chance Password 8 D Update Other User Information and Change Password 10 Delete User ACCOUN T RN 11 Fi Ol 12 Systeni a a ennai 13 AC reate 13 Bosearch View
16. OateTima this report HK Time GMT 08 00 Supplier ID Upload Start Time Upload End Time Offer Type Response Type Not Printed Not Printed Supplier ID Upload Start Time Upload End Time Offer Type Response Type Not Printed Mot Printed END OF REPORT 2013 01 14 2013 01 14 10 52 35 00 2013 01 14 11 02 22 00 2013 01 14 00 00 00 00 2013 01 14 09 48 00 00 872 2013 01 14 00 37 47 00 2013 0114 00 37 47 00 New Offer 891 3013 01 14 08 4247 00 201301714 02 22 47 00 New Offer 908 2013 01 14 02 45 00 OD 2013 01 14 00 45 00 O0 Offer Page 188 of 263 For two envelop submission system will generate following Tender Box Report after technical tender box open Tender Box Report MTR Corporation Limited Cal Tander Information DOB72 DO430 1301140936 offer Decrypted 81 00834 00430 1301140938 nffer Decrypted 473 DOB73 DO430 1301 140943 0mer 474 Test Reg One 00908 00430 1301140944 ofer 9 476 Test Reg One 00430 1 301140045 offer Decrypted Attachment File Name fomm doc dp tia reper are HK Time OMT OB 00 Not Printed Not Printed Not Printed Not Printed reppana Mot Printed Mot Printed Supplier ID Upload Start Time Offer Type Responsas Type Mot Printed END OF REPORT 2013 01 14 2013 01 14 10 52 40 00 2013701114 11 15 05 00 2013 01 14 00200 00
17. Upload New Document Delete Existing Document for Verified Registration Verifier 55 Approve Reject New Registration Approver siii ded bem 56 H Send Rejected Noticeto New Registration V erifIer 58 Update Re OS Cra MOUs ie oe tid o Hes ees an cu eon 60 J Review Update of Registration Changes made by Supplier cccccsssseeeceeeeeeeeeeeeeeaeseeceeeeeeeeeeeeeeeeeeaaas 67 Approve Update of Registration Changes made by 68 L Reject Update of Registration Changes made by Supplier sess 69 M Export Resistraton Data to CS ineo eens 71 NN Resend Account Password to SUpDlIEE i oboe ii adobe MN 12 Suspension amp E geen 73 74 Monteroni 75 79 C Manase 81 ID Downlogd meres sce rena eect 82 Suspend ACV EIU Se MCI oe x NAA mannan 83 AUC Elite
18. ontact Person Information User 1 English usert Chinese Senior Purchasing Officer English aASAAE Chinese 2345 2345 2345 2345 dennis_yu ctil com Alert message will be prompted if the selected tenderer has no reply record in the system Page 195 of 263 Windows Internet Explorer Step 4 Create gap list optional and press Submit button to confirm gap list Buyer can list the requirement information Step 5 An acknowledgement message will be shown An email notification will be sent to the reviewer assigned for the project Tender Q amp A Tender Q amp created successful aAA Reference Test0s0301 dt Closing Date 2010 1 026 19 15 Documents Test0624 error timeout doc 239 00KB Return Type Tender GA Gap List Upload Start Time 2010 06 04 14 23 Upload End Time 2070 0804 14 23 Page 196 of 263 Search amp View Tender Q amp A Step 1 Click Search Tender Q amp A under Q amp A on the top menu This function 15 controlled by the access right of Search under Q amp A Notice The Tender Q amp A could be searched by selecting one of the trade codes at the Trade section by the Tender Q amp A issue or closing date range at the Issue Date or Closing Date section The Stage section is used to search by the Tender Q amp A status including Created Issued Postponed Closed Suspended Expired and Reviewed Tend
19. 12 2993 7391 2011 01 19 2011 05 06 04 45 UAT12345678901234567890 CAM12 AD11017 Phoebe Kwan 29932464 2011 01 21 2011 05 26 12 15 Phoebe Kwan POA fterBatch3test14012 Phoebe Kwan 29932464 2011 01 15 2011 06 17 14 00 Phoebe Kwan test20101214 1cQ1 1 4712345678901234567890 12 2993 7391 2011 01 06 2011 08 02 01 15 UAT12345678901234567890 12 0100101 UAT 2993 7391 2010 10 12 2011 08 09 08 45 UAT12345678901234567890 12 AD11015 Phoebe Kwan 29932464 2011 01 19 2011 10 08 14 00 Phoebe Kwan Batch3test1701211 Phoebe Kwan 29932464 2011 01 21 2011 11 10 21 00 Phoebe Kwan PQTesting120111 Phoebe Kwan 29932464 2011 01 24 2012 03 16 14 00 Phoebe Kwan The report can be output to Excel format by clicking the Export to Excel button Page 244 of 263 L Upload Activities Report Step 1 Click the report Upload Activities Report from the menu bar under Report Log iender hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Upload Activities Report To refine your search results select multiple filters below Activity Type Show All v Reference No Tender Tender Q amp A PreQualification PQ Q amp A Closing Date YYYY MM v DD v to 2033 06 23 v Sort by Upload Start Date amp Time Step 2 Identify criteria for the required report Step 3 Click Submit to view the
20. 3 POB3_Test3330097401 Issued Subject English PQB3 Test3330097401 Subject Chinese PQB3 Test33300974G1 Test 88888 974 File Name File Description File Size Test 5 2 4 99 MB 8 88 5 ela 8 5 5 A gt 5 gt 5 amp 5 2 37 PreQualification Information PreQualification Ref PQB3_Test333 Test 6006 B3 Test333 Contract Ref Contract Title B3 Test333 PQ Q amp A Tracking Status Report Ref PQB3 Test3330097401 Printed on 2010 11 30 10 24 Download PQ O amp A Doc Company 2010 41 30 10 22 33 1 Test 88888 974 Step 3 Press Suspend button to suspend PQ Q amp A when necessary This button is controlled by the access right of Suspend under PQ Q amp A Notice If the Suspend button is pressed email will be sent to the selected tenderer Step 4 Change closing date time and press Change Closing Date button to either advance or postpone the closing date time The closing date time must be later than the current date time If the closing date time has been changed email will be sent to the selected tenderer This button is controlled by the access right of Postpone under PQ Q amp A Notice Page 121 of 263 E Download PreQualification Q amp A Attachments User can download PQ Q amp A Attachment at anytime even when the PQ Q amp A has not been closed Step 1 Sea
21. Poet Tender Holice Search Tender tice Search Tender Award his E Tendering Website provides an al the following activities in secured and expedient manner 1 Suppliers Registration 2 Pre ali i atio i Were Step 2 Select a project from the drop down list Input a contract ref same contract ref used for more than one tender is not allowed by the system a If the contract ref has already been used in the system for advertisement PQ please select project name and the contract ref from the drop down list box b If the contract ref has not been used in the system please select project name and contract ref not applicable Tender Notice Post Tender Information Project 1 Project 123 Project 2234 Project 123456 Project 23456 Step 3 Type in Contract Ref Contract Title Contract Category and Trade if not applicable 15 chosen on the contract ref list Contract Title 120120220 3 English 120120220 3 Chinese Contract Category 120120220 3 English 120120220 3 Chinese rade T GOODS 01 Reinforcement Steel Bar 01 Steel Bar 01 Step 4 in Tender Ref and Subject If the contract ref selected has already been used in the system for advertisement or PQ the related information of the contract will be retrieved and filled into the tender notice Tender Ref 120120220 3 120120220 3 English 20120220 3 Chinese Step 5 Dete
22. Tender Motice Ref Test Email2 RESTRICTED Closing Date Time 18 01 HKT GhT 08 00 Test 4004 Contract Ref Test_Email2 Contract Title English Test Email Contract Title Chinese Test Email Contract Category English Test Email Test Email 01 009 010 GOODS SCRAP SALE gt SCRAP SALE EQUIPMENT MACHINERY Subject English Test Email Subject Chinese Test Email Divided into Finanical and Technical Documents Info English Info Chinese Tender Document File File Description File Size Test 5M zip 4 33 MB Download Vale Package Step 4 Click OK button to confirm changing of closing date time Microsoft Internet Explorer v Are you sure you want to change this tender closing date Coe Step 5 An acknowledgement message will be shown Email notification will be sent to the tenderers in the tenderer list For Open Tender all contractors of approved or expired status will receive the email notification Page 172 of 263 Advance Postpone Tender Update is successful 2004 09 09 03 30 gt 2004 0910 03 30 GMT 08 00 Page 173 of 263 G Suspend Tender Notice Step 1 Find the specific tender Step 2 Press Suspend to suspend the tender notice This button is controlled by the access right of Suspend under Tender Notice Tender Notice Ref Test SuspendPQ RESTRICTED Tender Ref Test SuspendPa Status 0000 Issued
23. Contract Award In Quarter YYYY OR In Exact Date v 40 Please tick the check box for submitting the files All file names in English Only the follawing characters are accepted a z amp PE Ern T Z 0 9 underscore fulstop hyphen left parenthesis and right parenthesis J MPC Cid Des 000004 checka Uncheck All Contract Heeded Yes Mn Step12 Click Submit button after finishing the input Step13 Click OK button to confirm Microsoft Internet Explorer Step 14 An acknowledgement message will be shown if the advertisement is posted successfully Advertisement Notice Advertisement created successfully Advertisement Reference 4002128 Closing Date 2003 01 401 00 00 Contract 1 Contract Ret 21 28 Title English Concrete Title Chinese Concrete Category English Concrete Category Chinese Concrete Trade Concrete gt Ready Mixed Concrete Closing Date of Prequalification Application 2003 09 01 Anticipated Date af Prequalification Submission 35 2003 Anticipated Date af Invitation of Tender 372003 Anticipated Date For Contract Award 36 2003 Advertisement Attachment s CO29 Tender_1 276 00KB Advertisement List Step 15 Press Advertisement List button to select contractors This button is controlled by the access right of Adv Contractor List un
24. Note If no ranking provided just click Submit button the files will download according to the closing time and file size small size file will download first Page 179 of 263 J Disable Download Tender Box Step 1 Find the specific tender which has been closed Step 2 Press Disable Tender to disable further downloads of the tender offers This button is controlled by the access right of Disable Tender Box Download under Tender 99 Tender Ref TENTestKeyGent Status Closed 2003 01 30 15 30 SMT 08 005 The tender is closed Closing Date COnMTestheyGent Page 180 of 263 K Receive No Offer If tenderer uses the Submit No Offer function to decline submission of a tender offer the procurer user assigned for Receive No Offer under the project setup will receive the following email notification generated by the system E Submit No Offer www hkextender com E Tendering Message Plain Text File Edit View Insert Format Tools Actions Help AB I 0 m Reply Reply to Forward Sy 53 Ei 8 Fram dunrnvinmtr corn Sent Thu 09 08 2007 1 23 PM Kam CP Chun Pong Cc Subject Submit Ma Offer wus hkexbEender com E Tendering Tender Information Tender Ref UATOBUB2Z00 Suspend Project UAT 16 3 2007 Project 1 Contract Title LIA TOBOS200 7 Suspend Issue Date 200 7 07 18 C
25. Te pt Bey Tantes Took Leo 2 JI Eeenth Wey Ades DO le cen peces opiz setictad 5 m Pa a rie and Folder Tasks Qa E E Msa ans Folder REGIME gi z this bolder to REO Hares Anat tind Shere ior G Poe euts qd Py ad Bia bP Step 13 Click OK under Tender Box Decryption Completed dialogue View Process Log for the completion of decryption Page 184 of 263 Process Log t ck ck ck ck ck FE SF cdd 2O0Z 11 04 14 41 11 Tender Box Decrytion Completed 2002 11 04 14 41 11 fferzzd9 is Decrypted Successfully 2002 11 04 14 41 10 fferzzd9 is processing 2002 11 04 14 41 10 zupzzz49 is reading 18288 Bytes 2002 11 04 14 41 10 Of EA xil l7 2002 11 04 14 41 10 x 2002 11 04 14 41 10 suy 2002 11 04 14 41 10 ng Tender Decrytion Completed 2002 11 04 14 41 10 Of 14 41 03 14 41 03 14 41 09 2002 11 04 14 41 09 vstsup 76Gebszzd4b is reading 395 Bytes 2002 11 04 14 41 03 Tender ID 1698 2002 11 04 14 41 04 Unzip Download File to C 1Temp 2O0Z 11 04 14 41 04 Tender Box Decryption with Download File mn n Step 14 Click Preview to preview tender box report and tender
26. 4 et 4 o 5 ao Select only ONE tenderer who has submitted the tender offer Input Q amp A Ref or generate it by the system automatically Input the Q amp A subject Assign issue date closing date amp time Q amp A closing date can only be modified by the approver assigned for the project when the status of the Q amp A notice Reviewed Upload Q amp A document file s Press More File for multiple files For Tender box Q amp A please select Tender Box Q amp A as the return type Note that only those files with a checked check box will be uploaded 3 o a T o y 20110517 1 Project 1 Contract Ref 20110517 1 Contract Title 20110517 1 2 dz 3 D Company One 873 Tender Q amp A Ref Generate Tender quA Ra Issue Date 2012 v 02 v 18 2 2 9 48 ad 3 D English Chinese Closing Date 00 mme E MM HKT GMT 08 00 Please tick the check box for submitting the files Return Type Gap List Dec 00 0 Check Uncheck The total document size for each upload is limited to 70 Non Tender Q amp A O Tender Box Q amp A
27. Email Address mtr prm hotmail com Back Update Reset Step 3 The update would only allow user to add more items to the gap list by clicking the More List button or modify the items in the gap list but not delete any item in the gap list Page 210 of 263 Step 4 Click Update to update the information of Q amp A will be shown and click Close to exit Update Q amp A updated successful Reference test07024 405 Return Tender Box Q amp A Gap List An acknowledgement message Page 211 of 263 M Modify Q amp A Documents This function could be applied to both Tender Box and Non Tender Box Q amp A before issuing to the tenderer Also it is controlled by the access right of Post Review or Create Q amp A Issue Q amp A under New Q amp A Step 1 Search the Q amp A and find the specific Q amp A Tender Q amp A Ref 20110517 1BQ1 Tender Q amp A Information Tender Q amp A Ref 2011017 1801 created Subject English 20110517 1BQ1 Subject Chinese 20110517 1801 20120272 Closing Date 2012 12 31 00 00 GMT 08 00 Company One 873 Open Tender Box Required File Name File Description File Size Please tick the check box for submitting the files Tender Q amp A Document M Browse Desc Upload Documents The total document size for each upload is limited to 70MB Step 2 To d
28. Remove Remove Save Back Once the tender is issued out the system will remember the alias you must add the supplier which removed from the list as the same previous alias Page 170 of 263 ender Notice Ref AD13012 1 Tenderer List Pre Qualification shortlisted Suppliers fi Please select 4 Add rade Related Suppliers Company Three 891 Permanent Add Tenderer List Tenderer Alias Company One 872 Company Two 873 B Test Reg One 908 E Company Three 891 Permanent F Reason Previous assigned alias D is unabled to update as new alias F Remove Remow Step 3 Press Track Status button to view the status for documents download as below The Track Status button is controlled by the access right of Check Status under Tender Notice Tender Tracking Status Report Ref AD13012 1 Printed 2013 01 09 12 18 RUN Company Hame Tender Doc Addendum Query Doc Ans Query Doc 1 Company One 872 A Company 894 Company Three 891 D Company Two 873 Test Reg One S08 Page 171 of 263 Postpone Advance Tender Notice Step 1 Find the specific tender Step 2 Change the closing date time Step 3 Click on Change closing Date button to either advance or postpone the tender closing date time This button is controlled by the access right of Postpone under Tender Notice
29. Scenario 4 Update Restricted Tender Notice Con t Note Button is restricted by Access Control List gt Display Tenderer List form with Submit for Approval w o Review Submit for Review Save and Close button Yes Tender Stage is Created Tender Yes Stage is Waiting for For Restricted Tender Notice a Submit for Approval w o Review and Submit for Review button will show on Tenderer List page only Enter Tenderer List Tender Yes Stage is Reviewed Tender Notice Ref 201012294 Cm ter Tender Yes Stage is Issued or Postponed Submit forApproval w o Review Submit for Review Display Tenderer List form New with Save and Close button Submit for Appraval w o Review Submit for Review Tender Notice Ref 20101229 4 Tender Docume nt Tender Docume nt New Set Set Tender Tender Stage to Stage to Waiting for Reviewe Reviewed Review Waiting for Review Enter Tenderer List Send email to Send email to approver reviewer No Tendere Scenario 4 Update Restricted Tender Send email to Notice new tenderers Tender Stage is Issued or Scenario 4 Update Restricted Tender Notice Page 265 of 263
30. button Step 13 Type in folder name for tender document and click Create Folder button Tender Notice Ref 20120220 3 A Tender Document Please tick the check box for submitting the folder or files The total document size for each upload is limited to 70MB Check All Uncheck All Standard Document Please tick the check box for copying selected standard documents to tender notice File Name File Description File Size Revision Revision Date Copy to Folder Note Folder Name 1s limited to 128 characters File Name is limited to 255 characters Step 14 Click Browse button to choose file for upload Press More File button if there are more than one file and repeat choosing more files for uploading to the same folder A Tender Document Please tick the check box for submitting the folder or files Folder Folder 1 CATemplETS a pdf The total document size for each upload is limited to 70MB Check All Uncheck All Page 139 of 263 Step 15 Repeat Step 13 and 14 for more folders when necessary Note that only for those folders and files with a checked checkbox would be uploaded Step 16 Select Standard Documents input the Folder name to where the selected Standard Document is to be placed If the folder name does not exist the system will create the new folder automatically for placement of the selected Standard Document B Standard Docu
31. 0 1 2B PreQualification List Step 11 Press PreQualification List to select contractor list This button is controlled by the access right of PQ Contractor List under New PQ Notice a Add the company name s who have expressed their interest to the advertisement for the contract from the drop down list of Supplier List from Interest List of Advertisement and click OR Page 86 of 263 PreQualification List Supplier List from interest list of Advertiseme Please Select Add Add All rade related supplier Please select Add Add All nviting Unregistered suppliers Add Email Remove Remove Submit Close b Select the company name s from the drop down list of Trade Related Suppliers and click Add which would only include with the contractors of approved or expired status OR c Input the e mail address of the company s who are not in the drop down list of Supplier List from Interest List of Advertisement or Trade Related Suppliers and click Add Email Note Such companies invited will receive email notification of the Prequalification However in order to view the Prequalification Notice and perform the subsequent actions for the Prequalification in the system the companies must be registered under the system Note Press the Add All button will add all the contractors in a drop down list Contractor selected can b
32. 1 recommend to the approver for approval or 11 reject the update request Approver can 1 approve the update request or 11 reject the update request Detailed procedures are described in subsequent sections e Verifier changes information e g safety class Approver approves or rejects the update request Step 1 Verifier searches the specific registration that needs to be updated Please follow procedures as described in Section C Step 2 Verifier changes the information on the registration Verifier can describe what changes have been made in the Remark Box for easy tracking in future Page 60 of 263 D For Office Use Only max 200 characters max 200 characters Verified by User 1 20104146 17 17 a cr Amendment History 201042909 14 06 42 Amendment Approved by user 2 user_2 201041126 17 40 36 Amended by User 1 user 1 Supplier s digital certification type is changed to E Cert 201041126 17 40 36 Amended by User 1 user 1 View Revision Supplier s email address is updated 201041 26 17 40 36 Amended User 1 user_1 View Revision 201041126 17 40 36 Amended by User 1 user 1 View Revision Supplier s trade code is updated 201041126 16 21 34 Resend Password to Test_11111 rmtr com hk by User 1 user_1 201041126 14 45 01 Amendment Approved by user 2 user_2 2010 11 2614 42 08 Amendment Verified by User 1 user_1 201041126
33. 11 15 P CON 01 11 15 P CON 01 11 15 P CON 01 11 15 P CON 01 51 15 010 Company Company Company I C amp D Company C amp D Company Company Companys Company CompanyF Company Company I Company Company I Company Company Companys Company I Company 10 3 8 2 3 2 No of AttFile Size Upload Sta Upload En Time Bot Page 246 of 263 M Audit Trail Report Step 1 Click the report Audit Trail from the menu bar under Report Log Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Audit Trail Report Ta refine your search resultz select filters below we In ro 2003 15 Submit Reset Step 2 Identify criteria for the required report Select the report type and date range of the action taken It could also be searched by User ID The report types included are the management and interface report Step 3 Click Submit to view the report as shown below Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Audit Trail Search Results Record 1 100 of 491 Gc Report Tender Closzina Ermail 2002 4 2 7 17 00 Report Tender Closing Email 2002 49 2407 17 05 Report Tender Closing Email 2002 4 207 17 16 Report Tender
34. 2 Trade Description Chinese Fill all require field 3 Trade Description English 1 Setup Trade End 3 Step 1 Go to the menu bar at the top and choose Create New Trade under Maintenance This function is controlled by the access right of Create New under Trade Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Report og Logout Site Map New Project Create New Trade Search Project Create Hew Trade Search Trade Required Field Trade Information Asz an Registration amin Web Maintenance Access Control Ed zm Chinese 77 See Step 2 Input new trade code e g 66 66 66 and trade name Required Field Note that there are three parts in a trade code For the first trade please assign a unique two digit trade code in the first part of the trade code To create a sub trade under a trade created please type in the trade code of the trade in the first part and assign a two digit code in the second part of the trade code To create a sub sub trade under a sub trade please type in the code of the trade and sub trade in first and second parts of the trade code and assign a two digit code in the third part of the trade code Sub trade or sub sub trade can only be created when the trade code of the preceding level has been created Page 21 of 26
35. Administrator 5 a 58 112 CreateNewUser G2 Procurer Profile 1413 Search amp View Dix ee Es cnn mer X X X J x J X J X x 1 X L1 5 21 2 Download Job Refattachment Jg ox jJ fp x px px px px px p J l 2 13 JjModify amp Updatelnfo x x x x j x J J PUj x x x x J x J x J h D Q X2 214 Assigntrade x x x A j 5 New Registration 2 15 J AssignRegistraion Team o poo poss ooo Jo o x po p p p bp pF p f 5 Pending for Change Status 5 Change Status gt x S Sb ZIP 3 3 amp I X JJ EX 1 X X X amp J amp J JI X oO un 2 228 UpdateEmailAddress 55 229 UpdateCertType go 2 21 Search amp View X XK x x XX aS poo Approval List 2 23 amp Update L3 3S I eae amp E PI X I 5 R I S List 2 24 Amendment Approval 225 Resend Password x x x x x J Jx x x Jx J x J x A 2 2 6 Approved lt gt Expired 2 27 Approved lt gt Suspend
36. Company Three Rejected Rejected 2013 05 02 10 18 2013 03 28 10 18 Company Two Approved 2013 03 27 17 40 2013 03 27 2013 03 27 17 42 2013 04 16 11 46 2013 04 16 14 28 2013 04 17 2013 04 24 2013 04 24 Company Two VPC2 Approved CompanyFive Expired CompanyFive VPC53 Approved CompanyOne VPC53 CompanySeven 2013 04 16 14 10 2013 04 16 11 16 Pending to verify Suspended 2013 04 24 Suspension Date Trade Description Trade Code GOODS Reinforcement Steel gt Steel Bar GOODS Reinforcement Steel Bar gt Steel Bar GOODS Reinforcement Steel Bar Steel Bar GOODS Reinforcement Steel Bar gt Steel Bar GOODS Reinforcement Steel Bar Epoxy Coated Steel Bar GOODS OFFICE EQUIPMENT PHOTOCOPYINGIFAX MACHINE GOODS Reinforcement Steel Steel Bar 071 007 004 01 001 001 No 041 001 001 No 047 007 004 No 071 007 002 Yes 071 012 010 No 031 001 0071 2014 01 01 GOODS Reinforcement Steel Bar Steel GOODS OFFICE EQUIPMENT PHOTOCOPYINGIFAX MACHINE GOODS Reinforcement Steel Bar Steel GOODE Reinforcement Steel Bar Steel GOODS Reinforcement Steel GOODS Reinforcement Steel Bar Steel GOODS Reinforcement Steel Bar Bar Epoxy Coated Steel Bar Epoxy Coated Steel Bar GOODS OFFICE EQUIPMENT PHOTOCOPYINGIFAX MACHINE GOODS Reinforcement Steel Bar Steel GOODS Reinforcement Steel Bar Steel GOO
37. English PQ AD100610087302 Subject Chinese PQ AD100610087302 Issue Date 2012 02 18 Closing Date 2012 12 31 00 00 08 00 Tenderer Company One 873 PQ Q amp A Document File Name File Description File Size 3 73 KB Please tick the check box for submitting the files Desc Check Uncheck Upload Documents total document size for each upload is limited to 70MB PreQualification Information Counce aa lt r Contact Person Information User 1 English Chinese M Se I PQ Q amp A Notice Review Update successfully Page 118 of 263 C Issue PreQualification Q amp A Step 1 Search the PQ Q amp A and find the specific PQ Q amp A PreQualification Q amp A Ref PQ AD1006100873Q2 PreQualification Q amp A Information 40100610087302 PQ AD100610087302 PQ AD100610087302 gt 2012 v 12 31 Time HKT GMT 08 00 Company One 873 PQ Q amp A Document File Name File Description File Size Please tick the check box for submitting the files WT id Check Uncheck Upload Documents The total document size for each upload is limited to 70MB PreQualification Information nans mo sr care 2 Contact Person Information User 1 English User1 Chinese Step 2 Check the details and follow Step 2 of Section to amend details of
38. II Uploading More Documents Step 1 Search and select the prequalification notice as described in Section D and then go to the PreQualification Document section Please tick the check box for submitting the files Desc The total document size for each upload is limited to 70M8 Check All Uncheck All Upload Documents Step 2 Click on the Browse button and select for the required file Step 3 For more than one document click on the More File button Then repeat Step 2 to select more file Step 4 Click on the Upload Documents button to upload the selected files to the server Acknowledgement will be displayed as below Upload Documents Pre Qualification Document s upload is successful Document s DacCcOMNO3041 2 zip 8 31KE Notes 1 At least one of the file fields has to be filled before uploading documents 2 At least one of the checkboxes has to be ticked before uploading documents 3 If the checkbox is ticked the corresponding file field has to be filled 4 Only for those files which have the checkbox ticked will be uploaded to the server 5 Create PQ Box function would not be proceeded if no files are in the PreQualification Document section 6 File description of the file already uploaded can be changed by uploading the same file with new file description Page 93 of 263 Deleting PQ Documents Step 1 Search and view the prequalification notice and then go to the PreQual
39. Keywords Ret Subject Submit Reset Step 2 Input search criteria and also select Reviewed in Stage Step 3 The search result of PreQualification notice will be shown Click the Ref link to view the details Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reporta og Logout Site Map PreQualification Notice Search Results Record 1 1 of 1 Rer Subject issue Date Closing Date 1 2127 Paz 27 20024 2 27 Reviewed Page 1 Step 4 View the PQ details Step 5 Modify prequalification list or PQ details as described in previous sections if required The function of the prequalification list modification is under the access control of Check amp Amend PQ Contractor List under PQ Notice section Page 100 of 263 Step 6 Press Create PreQualification Box button and confirm This button is controlled by the access right of Create PQ Box under New PQ Notice PreQualification Ref PQ02127 RESTRICTED PreQualification Ref P2127 Status Closing Date 2003 01 01 00 00 GMT 08 00 Project One CONO2127 DE ELLEN CONIDZ 127 Chinese COND 27 Contract Category 20402127 Contract Category 20402127 01 001 001 GOODS Reinforcement Steel gt Steel Bar Subject English 202127 Subject Chinese 202127 Info English CONDO 27 Info Chinese CONO21
40. SCRAP SALE EGUIPMENTAIMACHINER I Subject English Test Traditional Subject Chinese Test Traditional Divided into Finanical and Mp Technical Documents Info English Info Chinese Page 151 of 263 F Modify Tender Information Modify Tender Notice function is controlled by the access right of Post or Review or Create Tender Box under New Tender Notice This action could only take place before the issue of tender Step 1 Go to the menu bar at the top and click Search Tender Notice under E Tendering Choose Created or Reviewed as criteria in status Step 2 Select the tender notice to view the details by clicking the link Click on Update Tender Info to update tender information Contact Person Information User 1 English Chinese Email Address 1rcarmitr com hc Update Tender Info Dess Tender Step 3 Modify all the required fields fields with red asterisk must be filled Then click on the Update button If the tender is created with an existing contract ref from PreQualification or Advertisement then the update page would be as below Tender Update Tender Ref Test_Traditional Test 4004 Contract Ref Test Traditional Contract Title Test Traditional English Test Traditional Chinese Contract Category Test Traditional English Test Traditional Chinese Trade 01 009 010 GOODS SCRAP SALE gt SCRA
41. Step 4 The report can be output to csv format by clicking the Export to CSV button Digital Cert Report Contracto Email Cert Type Verified Date issue Date Expiry Date Certid Serial No CRL Is Rev Verificatic Certificate Key Lengtt 1 Company 201303191E Cert 12 21 2009 10 40 12 10 2013 8 53 183549 183549 Success Expired 1024 2 Company 1 12 21 2009 10 40 1 9 2014 0 00 183549 183549 N Success 1024 3 Company companylE Cert 12 21 2009 10 40 1 9 20140 00 183549 183549 N Success 1024 4 201306201 201306201 E Cert 12 21 2009 10 40 1 9 20140 00 183549 183549 N Success 1024 5 201306201 201306201 E Cert 12 21 2009 10 40 1 9 2014 0 00 183549 183549 N Success 1024 6 Company Company E Cert 12 21 2009 10 40 1 9 2014 0 00 183549 183549 N Success Active 1024 7 201306201 201306201 E Cert 12 21 2009 10 40 1 9 20140 00 183549 183549 N N Success 1024 8 Company 1 12 21 2009 10 40 1 9 20140 00 183549 183549 N N Success 1024 9 Company companylE Cert 12 21 2009 18 04 12 31 2014 0 00 2DCFEE 2DCFEE N Success 1024 Page 243 of 263 K Closing Activities Report Step 1 Click the Closing Activities Report from the menu bar under Report Log Home Advertisement PreQualification E Tendering amp Registration Maintenance Profile Report Log Logout Site Map Closing Activities Report for DR use refine your search results select filters below I mE
42. Wong Purchasing Officer Tel No 81060008 Fax No 41111 Email Address po1 ctil com If the ref does not exist in the data which already archived after click Submit the page will be shown te nde r Procurer MTR Corporate Limited 1 Username Ken Wong M R hkextender De Archive Request Invalid reference number Page 254 of 263 If the ref does exist in the data which already archived after click Submit the page will be shown te n d r Procurer MTR Corporate Limited Username Ken Wong hkextender De Archive Request De Archive request submitted Request Id 23 Reference No P ADV R1 Page 255 of 263 B Search amp View De Archive Request Step 1 If you want to search and view de archive request you can search by click Search De Archive Request under Maintenance This function is controlled by the access right of Search amp View De Archive Request under Data Archiving te e r Procurer MTR Corporate Limited Username Ken Wong M R hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Create New Project This E Tendering Website provides an electronic means for handling the fa Search Project d and expedient manner 1 Suppliers Registration Create New Trade 2 Pre qualification of Tenderers Search Trade 3 Issuing Tender Not
43. attace 20024 0 30 10 54 A supz question 1 atace 20024 0 30 11 08 public cert zip Private Query Message 1 Global e Business Services Limited vstsup Gebz AD21032ConReflustsup Gebs1235 stsup gebs query 1 20024 04530 10 37 boot ini Idbios txt A answer stup gebs query 1 Apt private 200250730 11 07 pt p12 Post G amp A Post Loc Post LOA Close Mon Tender GRA Close Tips All non tender box Q amp A will be closed automatically after year Page 219 of 263 R Send Letter of Clarification LOC Step 1 Search the tender and select the specific tender Step 2 Press Post LOC button This button is controlled by the access right of Post LOC under LOC amp This function should be available for procurer right after the tender 15 closed and before posting of LOA File Name File Description File Size folder Tender Document boot ini ini 275 Download VVhole Package Contact Person Information fn vpm1 In English vpm1 fn vpm1 In Chinese Email Address vincent liug qo business com hk Post Q amp A Post LOC Post LOA Close Step 3 Select the tenderer from Tenderer List to which LOC is to be sent All invited tenderers could be selected to issue LOC in regardless it has submission or not or whether it has submitted offer or no offer with reply or no reply Send LOC Tender Ref 123123123 Tenderer Lis
44. 00 2013701114 09 45 00 00 872 20134014 09 37 19 00 20134014 09 37 19 00 Ofer 201340114 D3 35 15 00 201340 114 03 35 18 DD New Ofer 873 201300114 D3 43 26 DO 201340114 08 43 26 00 New Offer ana 201300114 09 44 36 00 201340114 08 44 36 00 New Ofer 20134014 08 45 13 00 20130114 09 45 18 00 Page r Page 189 of 263 For non two envelop submission system will generate following Tender Box Summary Report after tender box open Tender ID Tender Information Issue Date Closing D ate amp Time Alias MTR Corporation Limited Print at 1 12 2013 11 30 AM Tender Box Summary Report 430 Tender Ref 20130114 1 Report D ate 2013 01 14 11 30 20130114 1 Decryption D ate 2013 01 44 11 30 2013 01 44 Download D ate 2013 01 14 11 29 2013 01 14 08 45 Wrong Recd Hash Late Supplier Id Name of Supplier Contractor 5 6 Company One Company one Company Three Company Two Test Reg One Test Reg Three Total no of suppliers invited Local Oversea Total Recd Late B for record only no document will be downloaded or decrypted Page 1 of1 For two envelop submission system will generate following Financial Tender Box Summary Report after financial tender box open MTR Corporation Limited Print 29 05 2013 11 57 Financial Tender Box Summary Report Tender ID 8560 Tender Ref retest 155888 20130529 1 Report Date 2013 05 29 11 30 Tender Information retest_
45. 09 Check All Uncheck All Delete Checked Team Name Search on Results Microsoft Internet Explorer 2 Are vou sure you want to delete the checked Team Cancel Step9 Press OK button to confirm the deletion of the checked team s An acknowledgement message will be shown if the trade s are deleted successfully t Procurer MTR Corporation Limited Username system Administrator 3 MII Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Logout Site Map Page 44 of 263 Notice Delete Team function is ONLY for procurer to delete registration team that has not been assigned for any registration Procurer must be sure that no supplier registration is associated with the team before deletion Once the registration team is deleted information of all suppliers assigned to that registration team will not be able to be updated Page 45 of 263 C Search New Existing Registration Step 1 Go to the menu bar at the top and click Search Registration under Registration This function is controlled by the access right of Search amp View under New Registration Home Advertisement PreQualification E Tendering Q amp A Maintenance Profile ReportiLog Logout Site Map This E Tendering Website provides an electronic means for 7 25 secured and expedient manner create H
46. 2 UAT12345678901234567890 12 2993 7391 Adv UAT testing Phoebe AD11017 Phoebe Kwan 29932464 PQ UAT testing Phoebe After Batch3 test 140121 After Batch3 test abc PQAfterBatch3test14012 Phoebe Kwan 29932464 Non Tender Box Q amp A UAT 25 9 2007 Project 1 test20101214 1 test20101214 1 test20101214 1cQ1 UAT12345678901234567890 12 2993 7391 UAT 25 9 2007 Project 1 AD100101 UAT CAM 2993 7391 UAT testing Phoebe AD11015 Phoebe Kwan 29932464 UAT testing Phoebe After Batch3 test 140121 After Batch3 test abc Batch3test1701211 Phoebe Kwan 29932464 UAT testing Phoebe Testing 120111 Testing 120111 PQTesting120111 Phoebe Kwan 29932464 0 0 x 9 0 gt gt Site Map Contact Person Closing Date amp Contact Person Name Tel No Issue Date Time Created by PQTestPQemail Phoebe Kwan 29932464 2010 12 20 2011 01 31 18 00 Phoebe Kwan AD11019 UAT12345678901234567890 12 2993 7391 2011 01 24 2011 02 02 01 00 UAT12345678901234567890 12 test20101214 1aQ1 UAT12345678901234567890 12 2993 7391 2011 01 07 2011 03 03 01 15 UAT12345678901234567890 CAM12 PQPQPQUAT Phoebe Kwan 29932464 2010 12 21 2011 03 30 18 00 Phoebe Kwan test20101214 1cQ2 UAT12345678901234567890 12 2993 7391 2011 01 06 2011 05 02 02 30 UAT12345678901234567890 CAM12 P OtestFix12 UAT12345678901234567890 12 2993 7391 2011 01 06 2011 05 02 03 15 UAT12345678901234567890 CAM12 testtender20100119 2 UAT12345678901234567890
47. 201010182 20101018 2 20101018 2 5 5 5 Step 4 Click Export to CSV to output to CSV format Contracts Trade Report Page 237 of 263 A B Contracts Trade Report 1 2 3 4 Project Name Contract Ref Contract TitleTender Ref Adv Tender Tender Q amp A LOC Issue LOA Da Contractor Award Notice Contract Sum 1 Project 1 111222333 111222333 111222333 Yes Yes No N A N A No N A 6 7 8 9 2 Project 1 123123123 123123123 123123123 No Yes Yes No N A N A No N A 3 Project 1 12332112345112332112345112332112345 No Yes No No N A N A No N A 4 Project 1 123321123451123321123451 12332112345 No Yes No No N A N A No N A 5 Project 1 12345 12345 12345 No Yes No No N A N A No N A 6 Project 1 123456 123456 123456 No Yes No N A N A No N A 7 Project 1 20100827 01 20100827 01 20100827 01 No Yes No No N A N A No N A 8 Project 1 20101011 1 20101011 1 20101011 1 No Yes No No N A N A No N A 9 Project 1 20101018 1 20101018 1 20101018 1 No Yes Suspenc No No N A N A No N A 10 Project 1 20101018 2 20101018 2 20101018 2 No Yes Yes No N A N A No N A Page 238 of 263 G Award Contracts Report Step 1 Click the Award Contract from the menu bar under Report Log warded Contract Report refine your search results select filters below DateRange ro to 2003 0 Step 2 Identify criteria for the required report Select the date range of tender closing date an
48. 20101229 4 ImUUETESISUETTT Bd Display Tenderer List form with nm Submit for Tenderer mt Tenderer Ales 872 872 A 291001301 821 Approval w o Review Submit for Review Save and Close button Remove All Submit for Approval w o Review for Review Enter Tenderer Tenderer List For Restricted Tender Notice Submit for Approval w o Review and Submit for Review button will New show on Tenderer List only Submit for Appraval Review Submit for Review for Review d Set Set Tender New into cl Dat a Stage to a Waiting for Closing Date Tendere 3 Reviewe Reviewed Review No d Waiting for Review Send email to approver Send email to reviewer End Page 261 of 263 Scenario 3 Update Open Tender Notice Note Button is restricted by Access Control List E Tendering Q amp A Regist Post Tender Notice Search Tender Notice Search Tender Award Scenario 3 Update Open Tender Notice Download Tender Box Display Tender Notice form with Submit for Approval w o Review LEY Tender lt Submit for Review Upload Tender Stage is i Created Documents Import Standard Document Update Tender Info and Delete Tender button Display Tende
49. 3 Post PQ End P Page 84 of 263 A Post PreQualification Stepl Go to the menu bar at the top and click Post Prequalification under PreQualification This function is controlled by the access right of Post under New PQ Notice Step 2 Select Project Name Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance ReportLog Logout Site Map Post PreQualification PreQualification PreQualification Information Project Please select Contract Title English Chinese Contract Category fC 147 Step 3 Select Contract Ref If not available please choose Not Applicable Contract Ref Please select Contract Title English Chinese Contract Category 4 2 11 Please select Please select Please select T PreQualification Ref Generate PreQualification Ref T O Doo O Restricted Open Info 7 English Step 4 Type in a unique Contract Ref Contract Title and Contract Category if contract 1s not available Info will be filled by the system if advertisement has been posted for the contract Step 5 Select Trade for the PQ if contract 1s not available Step 6 Type in PreQualification reference number Note that it should be unique It can be generated by clicking Generate PreQualification Page 8
50. 31 00 00 GMT 08 00 The PreQualification is closed PQ submission files compression in process Project 1 AD10061 AD10061 AD10061 e 8 iQ 2 7 2 5 AD10061 Trade 01 001 001 GOODS gt Reinforcement Steel Bar gt Steel Bar Subject English PQ AD10061 Subject Chinese PQ AD10061 AD10061 AD10061 PreQualification Ref Closing Date Contract Ref Contract Title English Contract Title Chinese Contract Category Chinese Info English Info Chinese PreQualification File Name File Description File Size Document Contact Person Information User 1 English User1 Chinese dennis yu ctil com Close All Q amp A JPost PQ Q amp A Message from webpage J Are vou sure you want to close all non bender PO Q amp A Cancel Note All non tender box Q amp A will also be closed at the time when tenderers are short listed Page 129 of 263 VIII Post Tender Notice 4 Post Tender For create Tender and Import 4 Post Tender BEGIN Standard Document please refer to Appendix Create Tender Click 5 pene p E 1 select project Select contract re 2 select contract ref User Input not applicable 3 contract title 2 contract title 3 contract title user input contract category contract category onc category user input
51. By Approval Date Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Registration Search To refine your search results select multiple filters below CLIE mee 557 remus 1 an c Ss E CE a Pas Keywords m Name Address Nature of Business I Receive Date Descending Ref Company Name Status Review Date Approval Date Step 4 The search result will be shown as below By default the search result is ordered by the Receive Date The company name and the registration status will be shown Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile ReportiLog Logout Site Map Registration Search Results Record 1 10 of 212 01292 00983 Test Title Limit Approved 20 045 1 30 201041130 20104150 Regi 01251 00000 Test 999999 Pending to verify 20104149 01290 00000 Test 888888 Pending to verify 20104148 01287 00000 Test TTTTTT Pending to verify 20104148 01256 00982 Test Approved 201041125 201041125 20104147 3 01285 00981 Test 555555 Approved 201 04 1725 20104 1 25 20104147 01284 00980 Test 444444 Approved 20104 1 26 201041126 20104147 Regi 01283 00979 Test 333333 Approved 20104146 2010116 2010116 Regi 01282 00979 Test 222222 Approved 20104146 201016 2010116 012
52. C Step 2 Verifier changes the information on the registration Verifier can describe what changes have been made in the Remark Box for easy tracking in future Page 62 of 263 Step 3 Verifier presses Submit button to confirm and an onscreen acknowledgement will be shown Approver will receive email for notify Trade Class updated Notice Verifier must have access right in Search amp View amp Modify amp Update under Approval List otherwise the submit button will not be displayed 6 Main Business ilit Paz fa Nature max 200 characters GOODS 13 FURNITURE OFFICE 10 v in Permanent List Approved Trade 3 Permanent L t GOODS 01 gt FURNITURE 13 gt FURNITURE OFFICE 10 GOODS 01 gt SCRAP SALE 08 gt SCRAP SALE EQUIPMENT MACHINERY 1 0 GOODS 01 gt STATIONERY 10 gt STATIONERY GENERAL SUPPLIES 00 Remove D For Office Use Only Reg 1 max 200 characters max 200 characters user 2 Date 2010411415 17 22 Suspend uti e oo Amendment History Date 20104210 14 43 31 Amendment Approved by user 2 user 2 201042 41014 46 53 Amended by User 1 user 1 View Revision 20107 2 09 14 06 42 Amendment Approved by user 2 user 2 201011126 17 40 36 Amended by User 1 user 1 Supplier s digital certification type is changed to E Cert 20101126 17 40 36 Amended by User 1
53. File Edit Insert Format Tools Data Window Help amp gt 5 5 Eb Times New Roman 10 B 7 U 150 Format Cells Sas e ae Number Alignment Font Border Patterns f Protection 4 4 Locked tions of Contract the Contractor 5 certified by the Engineer in Locking cells or hiding Formulas has no effect unless the schedul worksheet is protected To protect the worksheet choose Protection From the Tools menu and then choose Protect Sheet 4 password is optional a cm Amount 1 2 3 3 1 3 2 4 4 IM Toe if Step9 Set protection to document After setting up those name for each label and input the content of document name the worksheet as BQ or FOT Then save the document to file with file name BQ xls or FOT xls Select from the manual bar for setting protection of sheet Microsoft Excel Book File Edit View Insert Format Tools Data Window Help EY c Me BL 0 Times New Roman E Share Workbook Ed HEBES Protect Workbook 52 d any other cost arising out of the Co Protect and Share Workbook 4 4 Notwithstanding the requirements as specified in Clause 27 2 of the Conditions of Contract the Contract
54. GMT 08 00 Track Status Download Tender Q amp A Attachment Tenderer 201010314 916 EE Open Tender Box Required m File Name EMQ doc Tender Q amp A Document Tender Information Tender Ref Q AD10061 me Contract Ref AD10061 Contract Title AD10061 Contact Person Information User 1 English User1 Chinese Tel No 2345 2345 Email Address dennis yu Dctil com Page 198 of 263 C Review Q amp A Tender Box Q amp A Step 1 Search the Q amp A and find the specific Q amp A Step 2 Press the Update Q amp A Info to amend the Q amp A details or inform the creator manually for making the amendments Step 3 Press Reviewed button to review the Q amp A after checking the details An email notification will be sent to the Approver assigned for the project This button is controlled by the access right of Review Q amp A under New Q amp A Tender Q amp A Information Tender Q amp A Ref Q AD10061A01 2011 12 31 23 00 HKT GMT 08 00 rs one Open Tender Box Required Tender Q amp A Document Yes File Description Questionnaires File Name 5 Please tick the check box for submitting the files Browse Check All UncheckAll More File Upload Documents The total document size for each upload is limited to 100MB Update Tender Q amp A Tender Q amp A updated successful Tender
55. Log Logout Site Web Maintenance Engish Chinese Please select General Information HTM Registration Procedure TXT Corporate Social Responsibility Questionnaire DOC Environmental Management Questionnaire DOC bmit Contact Us HTM Tender List for Skip Whole Package Compression TXT Page 29 of 263 There are five destinations to choose 1 General Information Page after logon 2 Registration Procedure 3 Contractor s Safety Management Questionnaire file for download under Job Reference in New Registration Form 4 Environmental Management Questionnaire file for download under Job Reference in New Registration Form 5 Homepage Page before logon Contact Us For example the page shown after user logon can be updated by selecting General Information Step 4 Click the Browse button and select the htm file Home Advertisement PreQualification e Tendering G amp A Registration Maintenance Profile ReportiLog Logout Site Map Web Maintenance English Chinese Pe PAMTRCWwewwrootieniProcurer p000 GeneralinfolGene Browse Look Generallnto E e tender htm aenerallnfa htm e tender 2001 0406 htm e tender 20010419 htm e tender 2E 1115 htm e tender3 htm e tender3 0525 htm File name Generallnfo Files of type HTML htm tral Cancel 2 Step 5 Click Submit button t
56. POOR CP NIRE ER T H 248 O enhn Bi TR PO TU 249 250 EA 251 Reminder Red o Ld 252 Ova 253 A submit De Archive RCGUES 253 B 5 42 a 256 DOV 258 Access 259 I Overview In this manual the operation of the E Tendering System in different sections is described 1 an overview of the business process flow e Tendering Business Process Flow e Tendering Process BEGIN 1 Setup Project Registration Admin RegistrationTeam Trade Need Prequalification Advertisement Yes Y 2 Post Advertisement NO No Need Prequalification Yes 3 Post Prequalification 4 Tender Issue 5 Tender Return 6 Open Tender Box 7 Tender Assessment 8 Tender Award Note The terms contractor and suppl
57. PQ Q amp A if required Step 3 After checking the details press the Issue PQ Q amp A button to approve the PQ Q amp A If the PQ Q amp A 15 created successfully an acknowledgement message will be shown and email will be sent to the selected tenderer This button is controlled by the access right of Issue PQ Q amp A under New PQ Q amp A Before the Issue PQ Q amp A button is pressed PQ Q amp A closing time can also be changed by inputting the new closing time and then clicking Change Closing button Step 4 Click OK to confirm or Cancel to return to the PQ Q amp A notice Page 119 of 263 Microsoft Internet Explorer 2 Are you sure You want to issue this PO QBA notice Step 5 An acknowledgement message will be shown and click Close to exit te nd r Procurer MTR Corporate Limited Username Ken Wong hkextender PreQualification Q amp A Updated is successful Notification s have been sent to suppliers 1 Page 120 of 263 D Maintain PreQualification Q amp A Step 1 Search the PQ Q amp A and find the specific PQ Q amp A Step 2 Press Track Status to view current status This button is controlled by the access right of Check Status under Q amp A Notice o B Pr EU mh 5 o DJ 4 o e gt o D S 5 ES E e
58. Password Step 1 Go to the menu bar at the top and click Update User Info under Profile users could update their own information except their own title and could also change their own password Step 2 Change the information in the fields below Home Advertisement PreQualification e Tendering QSA Registration Maintenance Profile Logout Site M Company m 2 Update User Information Add New User Update 1 Inf mirpmi Purchasing Manager One noD User Information mtrpm1 First Name Purchasing Menager Last Name One IPM One Purchasing Manager vincent Rufggo business E mail Address Confirm Hew Password Step 3 Change password type new password and confirm by entering it again Step 4 Press Submit button after completing the change Step 5 An acknowledgement message will be shown when the change is submitted successfully Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Update User Information Update successtully Page 8 of 263 Step 6 Click Update More button when more information is needed to be updated and repeat Step 2 to 5 Page 9 of 263 D Update Other User Information and Change Password Step 1 Go to the menu bar at the top and choose Update User Info under Profile This function is controlled by the access right o
59. PreGualification is claged Download PO attachments Short List Project C File Download Miel x Contract Ref CONT Contraci 0 Contract Title Chinese iod Saving Contract Category US 1 0 from 172 16 99 47 English Contract Category Estimated time Chinese Contract pownlnadte Save in Desktop Transfer rate Trade 02 001 1 E 3 4 4 My Computer _ genrpivatekey _1 Subject English POCON Network Neighborhood Keps Release i _ ada Mtr 3 Template Subject Chinese Pooh andra _ MTR RecycleBin J utst Info English Certkeps Briefcase Bel CTE Recyclebin 1 Office GETS Proposal aspbinfile zip Info Chinese Contract CORA 0 Chinese gt File PreQualification File name POPOQCON10 zip Save Document release tot Save winzip File Cancel ave As Once the download is completed user can unzip the PQ attachment Page 108 of 263 Download complete 4 Download Complete Saved PUPOCONTO 2ip trom 1 72 16 99 47 Downloaded KB in 11 sec Download to CAWINN SProtiles4 SPOPOCOM zip Transfer rate 99 5 RB Sec Step 5 Find the zip file in the hard disk and unzip all the files WinZip PQPQCON10 zip File Action Options Help ena Open Favorites Add Extr
60. Printed on 2003 03 07 16 14 Download Download Download Prequalification Company Hame Doc Query Doc Ans Query Doc Submission 1 Company TTest Back Page 105 of 263 H Download PreQualification Submission Step 1 After PreQualification closing date time is reached PQ submitted by the contractor can be downloaded and assessed Step 2 Search the PQ and find the specific PQ under Search PreQualification Please refer to Section D Step 1 2 Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report _og Logout Site Map Post PreQualification PreQualification Search PreQualification To refine your search resulte select multiple filters below ELT 12 27 to aaa ro IssueDate v ro to ro Keywords Ref Subject Submit Reset Step 3 The System will validate and compress all attachments into a zip file thru a batch mode after closing time 5 minutes and System will show Download program in process when doing the batch job https ymetstst01 en Procurer 00001 PreQualification SearchNoticeDetails asp id 2 Microsoft Internet Explorer provided by MT File Edit View Favorites Tools Help ix P Search 7 Favorites 2 LJ i 33 PreQualification Ref PQtest071401 RESTRICTED Potestort aot Closed 2010 07 21 11 30 GMT 08
61. Procurer MTE Corporation Limited Tender Fef TDl 3 02gebzs z Issue Date 2002 10 30 2002 10 30 16 00 HRT GMT 08 00 v SYStest project 1 eng SO0 O390 O001l lewvell9 0 gt levelz gt level3 90 eng 10302 vpml fn vpml ln Download File A XTD10302gehsQO zip Decrypt _ Destination Path CQ Answer Print Tender Report and Offer s After Decryption Page 213 of 263 Step 7 Check Print Tender Box Q amp A Report and Q amp A Answer s After Decryption box if required Step 8 Click Decrypt button The Q amp A submissions will be stored in a folder named as TenderBox tender box no in the destination path Q amp A submissions will be stored in separate folders according to the tenderer s alias and the Q amp A Offer ID as follows TenderBox3626 File Edit View Favorites Tools Help ae 3 Back gt de Search Folders Address D Profiles CPKAMiDesktop Tender Box Q amp ATTenderBox3626 ian A 243145 File and Folder Tasks 2 README README HTML i TENDERBOX MDB ca Make a new Folder 2 Publish this Folder to the web Other Places Tender Q amp A Documents ig My Computer a Network Places Computer Step 9 Click OK button and view process log for completion of decryption Process Log l d Box Decrytion Completed Offerz271l is Decrypted Successfu
62. Project Test 4004 Step 3 Click OK to confirm the suspension Microsoft Internet Explorer Are vou sure You want to suspend this tender notice Step 4 An acknowledgement message will be shown Email notification will be sent to the tenderers in the tenderer list The tender notice will be disabled immediately after the suspension of the tender For Open Tender all contractors of approved or expired status will receive the email notification suspend Tender Box Update successtul Page 174 of 263 From etender mtr com hk Sent Mon 3 10 03 3 23 PM To vincent liu amp go business com hk GE Subject Suspend Tender Notice www hkextender com e Tendering To Global e Business Services Limited Dear Sir Madam Please note that the following tender has been suspended We apologise for any inconvenience caused Tender Information TENO3015 Project One Contract Title ADO3015 Issue Date 2003 03 06 2003 05 01 00 00 HET GMT 408 00 If you have any enquiry please feel free to contact the following person Name Purchasing Manager One Telephone 123 456 Facsimile 123 457 e Mail mtr priBhotmail com Yours sincerely Procurement amp Contracts Department MTR Corporation Limited Web http www hkextender com Page 175 of 263 H Answer Query Step 1 The procurer s staff who is assigned the contact person for the tender or creates the tender notice will receive an email ab
63. Q amp A Email notice for LOC to Inform tenderer Heviewer Email to Approver Y Reviewers Creator Approver reviews modifies Q amp A modifies Q amp A Inform Approver Yes Box Q amp A mee Required No Issue Tender Issue Non Box Q amp A Tender Box Q amp A Email notice to E tenderer 4 Post Q amp A to web Suspend P Ad Check Status for gS DONE LAG Nance Q amp A document Tenderers submit Y Y download Q amp A Ema tengerer Email notice to tenderer Disable Q amp A box immediately For open Q amp A box please refer to 6 Open tender box y Yes Open ad Download unencrypt Q amp A q Y Y Y Select tenderer to send notice for LOA Y Close all non tender box Q amp A Y Email notice for LOA to tenderer Tender Assessment END Page 193 of 263 A Post Tender Q amp A Tender Box Q amp A Step 1 Find a tender which has been closed Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Post Tender Hotice Tender Notice Search Search Tender Notice Search Tender Award To refine your search results select multiple Tite LER IIIS
64. Search amp View and Modify amp Delete under Procurer Profile Step 2 Select a user from the drop down user list Step 3 Press the Delete button to delete the user account Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reporta og Logout Site Map Update User Information eProcurer e Procurement Team e Procurement Team User Information eProcurer Hame English First Mame e Procurement Team Last Mame e Procurement Team THEMES Se GERE Submit Step 4 Confirmation message will be prompted by the system Press button to confirm deletion of the user To cancel the action click Cancel button Microsoft Internet Explorer Warning Once account Are you sure you want to delete this user of an user is deleted it cannot be re activated again A new account for the user should only be created Page 11 of 263 Forgot Password Step 1 Go to the home page click Registered Supplier Contractor then click Forgot Password button Step 2 Input User Name and Email which should be the user s email address with the company Click Submit button the system will reset the password and email the new password to the user s email address Reset Your Password Please fill in your user name and email address lf the data conform to our record a neve login pass
65. Site Map Project Search Ta refine your search results select multiple filters below Sort by Last Modified Date Descending Order 5 Last Modified Date Descending Order Project Mame A Last Modified Date a Step 4 Press Submit button after selecting the criteria Page 15 of 263 Step 5 The search result will be displayed as shown below Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Project Search Results Record 1 10 of 74 EXE Project Name Last Modified 1 Works for Property RFQ D Y7EC BL 2004 09 01 17 01 Maintenance Service for Pro RF CO EC EW 2004 08 01 15 55 Works for Property RFQ CO EC EW 2004 08 01 16 38 Contract C1125 04E Batteries and Ba 2004 08 31 17 01 2004 08 31 16 58 2004 08 31 10 22 2004 08 28 13 31 Landscape Maintenance Service 2004 08 25 17 14 o EE paa m Operations Goods Pipe amp Fittim nent Buildim 2004 08 25 14 09 2004 08 24 14 47 Project Step 6 Select a specific project by clicking Project Step 7 View the project information and user list as shown View Project Project Information Test 3003 Test 3003 Yes Create Advertisement User_2 user 2 Create Tender Notice Reviews Tender User_2 user 2 PreQualification Create Tender Box User 3 user 3 Create PG Notice Review P
66. Upload Lancel Inm The total document size for each upload limited to 20 Step 6 Go to Section D For Office Use Only assign Registration Team for the registration The System will only accept Team assigned by registration administrator All other information updated by the registration administrator will not be saved Registration Administrator is the only person that can assign registration team and he must have the access right for Assign Registration Team under New Registration D For Office Use Only 1 max 200 characters Pending to verify E Amendment History Send Relected Notice X 2011 11 13 18 14 28 Assigned to New team by System Administrator admin 2011 11 18 18 08 58 Application received max 200 characters Submit B Step 7 Click Submit button to finish assignment Confirmation will be shown after completion Update Registration Team Update successfully Note Registration team for a new registration can be reassigned by the registration administrator if the new registration has not been verified by the verifier If the mode of Auto Assign Team is turned on the registration will assigned to specified team automatically and the verifier will informed by email notification Page 51 of 263 Verify New Registration Verifier Step 1 After the registration
67. Web Maintenance Standard Document Maint Access Sort by Last Modified Date Descending Order M 5 Step 3 The search result can be sorted by Project Name Last Modified Date default sorted by Last Modified Date Step 4 Press Submit button after selecting the criteria Step 5 The search result will be displayed as shown below Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Project Search Results Record 1 10 of 74 Project Name Last Modified 1 irk 2004 09 01 17 01 2004 09 01 16 55 2004 09 01 16 38 2004 08 31 17 01 2004 08 31 16 59 2004 08 31 10 22 Contract 8516 04 Refurbishment of CNIM Escalators 2004 08 26 13 31 Lands Maintenance Service 2004 08 25 17 14 2004 08 25 14 09 2 3 4 5 6 7 8 9 a 2004 08 24 14 47 Project Name ___ Page 17 of 263 Step 6 Select a specific project by clicking Project Step 7 Update the project information project name and or project status Step 8 Change the user assigned to this project by selecting other user from the combo box Update Project Project Information Test 6006 Test 6006 Chinese ve Om c lPeaseseect rt Tender Nati v SCE User 3 user 3 SCE User_3 us
68. Wong hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Project Status Report Search Results Record 1 48 of 48 Experte to CSV Contract Ref Contract Title Tender Ref Tender Trade Description Tender ore eee Contractor Name I Name Code Date Notice Sum 1 Project 1 01 01 01 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Yes Yes Bar Project 1 AD130440 AD130440 AD130440 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Yes Bar Project 1 P CON 02 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Yes Bar Project 1 P CON 04 GOODS gt Reinforcement Steel gt Steel 01 001 001 Bar 123456 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Bar P CON R9 P CON R9 GOODS gt Reinforcement Steel gt Steel 01 001 001 Bar 0130438 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 P CON R99 P CON R99 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Bar P Con 011 P Con 011 GOODS gt Reinforcement Steel gt Steel 01 001 001 Bar P CON 05 P CON 05 GOODS Reinforcement Steel gt Steel 01 001 001 Bar P CON 08 GOODS gt Reinforcement Steel gt Steel 01 001 001 Bar con2013040301 GOODS gt Reinforcement Steel gt Steel 01 001 001 Bar con2013040302 GOODS gt R
69. and staff productivity of both MTR Corporation and its business partners Step 2 System will show any closed Q amp A and which zip file is not generated listed by Contract Ref The user can exclude compression zipping of any Q amp A box by ticking the checkbox Enter number in the Rank Box to set Download Q amp A Box rank priority then click Submit button 16 test B2501342 text g 250142 20100825 2010 00 25 15 30 171 3KB 1 min 4 secs 17 testa 50141 test g 250141 2010 08 25 2010 08 25 15 30 S27 3KB 1 min secs Total Estimated Time 18 mins Microsoft Internet Explorer Confirm to start download preparation program Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Q amp A Download Q amp A Box Summary Update Successtully Step 3 System will then re arrange the listing sequence according to the priority setting and tender box size smallest size Q amp A box will be compressed first show the file size of Q amp A Box and estimated time required to complete the validation and compression process The System will notify the Tender Q amp A s contact point and an email address list set in the parameter file via email that the Q amp A Box is ready for download 15 test082501 41 test082501 341 20100625 2010068725 15 30 527 1 min secs submission files compres 16 2540825
70. box summary report or exception report select Print Tender Box Report and Print Tender Box Summary Report or Print Tender Box Exception Report if any exception find during open tender process and then click Print to print the Tender Box Report and Tender Box Summary Report tender offer documents can be printed by select Print All Tender Offer Documents and then click Print wy Private Key List Box Decryption Report Process Log User Admin tl Tender Box Report Data File C Temp TenderBox8092 TENDERBOX MDB Preview iv Print Tender Box Summary Report Preview Preview Print ALL Tender Offer Documents Print Cover Sheet Print Separator Sheet Export BQ Report OK Export FOT Report OK Page 185 of 263 For non two envelop submission system will generate following Tender Box Report after tender box open Tender Box Report All DateTime thie ape are HA Time 08 430 2013 01 14 A30 2079 0 1 14 11 29 14 00 201301 14 1 20130 1 14 11 30 15 00 MTR Comoraton Limited 2013 01 14 00 00 00 00 2013 01 14 09 45 00 00 872 Upload Start Time 20130144 08 37 19 DO Upload End Time 207180114 09 57 19 00 a Response Type Offer Not Printed Not Printed 872 2013 0114 09 57 47 00 Decrypied 201340114 09 37 47 00 New DOB72 00430 1301140937 04er2 ABCDEFGHLKLMNOPQRSTUVWXYZ1 aia Upload Start Time Offer Type R
71. digital certification type is changed to E Cert 201041126 17 40 36 Amended by User 1 user 1 View Revision Supplier s email address is updated 201041126 17 40 38 Amended by User 1 _1 View Revision 201041126 17 40 36 Amended by User 1 user 1 View Revision Supplier s trade code is updated 2010 11 25 16 21 34 Resend Password to Test_11111 rmtr com hk by User 1 user_1 201041126 14 45 01 Amendment Approved by user 2 user_2 201041126 14 42 08 Amendment Verified by User 1 user 1 201041126 14 39 20 Amended by Supplier View Revision Supplier s registration record is updated Update Approve Update Reject tender hkextender Registration Update Approve Registration Update is approved successfully Note Procurer user cannot make any other change to the supplier information after the Submit button has been clicked by the verifier until the update has been approved or rejected by the approver Moreover once the information updating process is initiated whether by the procurer or supplier the relevant supplier cannot be selected for the advertisement list prequalification list and tenderer list before the update has been approved by approver or rejected by the verifier or approver e Verifier changes information Trade Class System approves the update request Step 1 Verifier searches the specific registration that needs to be updated Please follow procedures as described in Section
72. generate following Tender Box Exception Report and list out the tender offer 1d and status reason of any fail to decrypt submission Tender Box Exception Report MTR Corporation Limited Date Time in this report are HK Time GIVIT 08 00 Tender Box ID 3238 Report Print Date 2010 08 25 Tender Ref No testinvalidname Tender Offer ID Status 3544 Decrypted Failure Partial END OF REPORT 4 A file named form doc will generate by the system which include the Remark input by the supplier during offer submission Content for form doc for supplier submit No Offer Page 191 of 263 form doc fled Feb 09 13 22 28 GMT 08 00 2011 Remarks 2 Not met schedule Reason 2 Delivery schedule cannot be met Remarks 5 Test No Offer Reason 5 Others Content for form doc for supplier submit offer Horm doc fled Feb 09 13 20 59 08 00 2011 Remarks Page 192 of 263 XI Tender Assessment 7 Tender Assessment 1 Tender Assessmen t BEGIN Procurer can send Q amp A LOC LOA to supplier who submitted tender offer Iterative Process Create Q amp A Close all non tender box Q amp A Y Email to Reviewer Select tenderer to send notice for LOC No Y Reviewer reviews modifies Creator modifies Q amp A
73. gt v 12 08 vvvv Date amp Time Step 2 Identify criteria for the required report Select the date range of tender closing date default start from system date to all future date Select the Sort as required The result could be sorted by the closing date or the Adv PQ PQ Q amp A Tender Tender Q amp A Non Tender Box Q amp A ref Step 3 Click Submit to view the report as shown below Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Closing Activities Report Export to to Exc Contact Person Contract Ref Contract Title Contact Person Name Tel No UAT testing Phoebe Test PQ email Test PQ email PQTestPQemail Phoebe Kwan 29932464 Adv UAT 25 9 2007 Project 1 AD11019 UAT12345678901234567890 12 2993 7391 Non Tender Box Q amp A UAT 25 9 2007 Project 1 test20101214 1 test20101214 1 test20101214 1a01 UAT12345678901234567890 12 2993 7391 PQ UAT testing Phoebe PQPQUAT PQPQUAT PQPQPQUAT Phoebe Kwan 29932464 Tender Box Q amp A UAT 25 9 2007 Project 1 test20101214 1 test20101214 1 test20101214 1cQ2 UAT12345678901234567890 12 2993 7391 PQ UAT 25 9 2007 Project 1 P OtestFix12 PQtestFix12 PQtestFix12 UAT12345678901234567890 12 2993 7391 Tender UAT 25 9 2007 Project 1 testtender20100119 2 testtender20100119 2 testtender20100119
74. in the search result page Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reporta og Logout Site Map Registration search Results Record 1 1 of 1 1 00941 00749 Company Approved 2004 02 05 2002 11 01 2003 02 06 Page 4 Step 3 Open the exported CSV file The contents will be as below Company Nam Comr Address English Address Chines Office Tel Office Fax Email Responsibl 30 F CEF Lend FALSKA Lease Plaza 3866332 663 King s Road TIE North Point Hong Kong 2503 8333 2503 8400 vincent_liuK K Mok 221 12 F New Kowloon Plats Page 71 of 263 N Resend Account Password to Supplier Step 1 Search the registration that needs account password to be resent Step 2 Go to Section D For Office Use Only click Resend Email button Email with all account information and passwords for the registration will be sent to the email address of the principal account of the supplier Notice User must have access right in Search amp View amp Resend Password under Approval List otherwise the Resend Password button will not display D For Office Use Only EM E Expiry Date 2007 03 16 Page 72 of 263 Suspension amp Expiry for Supplier Expired Status amp Expiry date Every time when the supplier logs on the system the system wi
75. is controlled by the access right of Post under New Q amp A Step 2 Post Q amp A information Input Q amp A Ref or generate it by the system automatically Input Q amp A subject Assign issue date closing date amp time Q amp A closing date can only be modified by the approver assigned for the project when the status of the Q amp A notice Reviewed Select only ONE tenderer who has submitted the tender offer Upload Q amp A document file s Press More File for multiple files For Non Tender box Q amp A please select Non Tender Box Q amp A as the return type Note that only those files with a checked check box will be uploaded Step 3 Create gap list optional and press Submit button to confirm U D 5 a 4 3 Ly 2 A LJ o gt Contract Title 9 o 5 5 gt gt 24 a P D c gt 5 S 2 5 m H 2 9 Ly oO 14 4 Company One 872 amp Q AD10061A01 Generate Tender Q amp A Ref Q AD10061AQ1 English Q AD10061AQ1 Chinese 2011 111 121 ooo gt gt gt Please tick the check box for submitting the files V CADocuments and _
76. mtrapmi Assistant Purchasing Mgr One MTR Corporation Limited 2002270905658 200221 mtrprm1 Purchasing Manager One MTF Corporation Limited 20027524 09 21 22 20024 217 001008090 Local Trade Co 20024 2907 09 25 34 20024 2 7 007 008060 Global Transaction Inc 20024 2 7 09 31 30 2002 24 mitra Purchasing Manager One MTF Corporation Limited 200275247 09 36 48 20024 210 007 008060 Global Transaction Inc 20024 2907 09 54 01 20024 2 7 2 3 4 5 B 8 g 001008090 Local Trade Co 20024 247 09 55 09 2002724 Page 251 of 263 R E Cert Reminder Log Step 1 Click the E cert reminder log from the menu bar under Report Log Qender mareas hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map e Cert Reminder Log Search To refine your search results select multiple filters below Activity Type e Cert Reminder Log Supplier Id Supplier Name Reminder Sent Out Date YYYY MM v DD v tg 2033 07 23 Reminder Type Show All Submit Reset Step 2 Identify criteria for the required report Step 3 Click Submit to check the report Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map e Cert Reminder Log Report Search Results Record 1 9 of 9 Supplier Reminder Sent Out Reminder 1 00837 Compa
77. non tender box Q amp A downloaded Es WinZip TDC7Con1R1011926 zip File Actions Options Help pen Favorites Add Extract View CheckOut Wizard Mame Packed Path urinary bet 1 282 343 El 2102444 zip 263 280 263 317 82102445 575 469 575 606 Readme E58 287 Readme html 1 663 479 Tenderbos mdb 99 955 2 4 selected 1 Total B files 1 423 ww Step 2 Open the Q amp AboxSummary txt to view the Q amp A box report B Q amp ABoxSummary txt Notepad File Edit Search Help Q amp A Box Report MTR Corporation Limited all Date Time in this report are HK Time 88 88 Q amp A Box ID 1926 Q amp A Box Ref TDC7Con1R101 Procurer Name HTR Corporation Limited Issue Date 2082 12 88 Closing Date 2082 12 08 18 39 Dounload Date 2002 12 31 11 543 Subscriber Company Name Global e Business Seruices Limited Upload Start Time 12 68 2662 18 28 11 Upload End Time 12 68 2662 18 26 13 Total Attachment Q amp A Reply ID Subscriber ID Subscriber Company Name Global e Business Services Limited Upload Start Time 12 08 2802 18 23 13 Upload End Time 12 68 2662 18 23 13 Total Attachment Total Q amp A Reply 2 Step 3 Another way of viewing the Q amp A box report is to open the MS Access file Page 216 of 263 Microsoft Access G amp A Box Report OF x x
78. of 263 Contact Person Information Purchasing Manager One English PM One Chinese Email Address mtr prmiicahotmail cam Update PO Into g Delete PO Close Step 6 The created with an existing contract could be modified as shown below Modify all the required fields for PQ and then click Update Closing time of the prequalification can also be changed by all users having right for PQ modification PreQualification PreQualification Information Project one Contract Ref COMN O2128 Contract Title Concrete English Concrete Chinese Contract Category Concrete English Concrete Chinese 04 001 Concrete gt Ready Mixed Concrete PreQualification Ref 02 28 Generate PreQualificatian Ref E Panz 28 ish English 2021 28 Issue Date 2003 o2 m Closing Date 2004 16 10 es 45 08 00 a Concrete english chinese Contact Person Information Purchasing Manager one English One Chinese x Purchasing Manager English Chinese Tel Ho fi 23 456 Email Address mtr pend ehotmail Chinese The acknowledgement of update PQ information is as below Page 90 of 263 Update PreQualification Notice Preiualification updated successful PreQualitication Reference 40030911 lssue Date 2004 09 29 Closing Date 200471 070 09 45 Ste
79. press Delete button beside the desired document file Then a confirmation alert is prompted Click OK to continue or Cancel to abort Microsoft Internet Explorer 3 Ore vau sure vau want bo delete this document Step 6 Acknowledgement of Deleting Tender document file 1s shown as below Delete Documents Update is succezstul Step 7 Click Back to view tender notice again For deletion of one folder from the tender document press Delete Folder button beside the desired document folder Then a confirmation alert is prompted Click OK to continue or Cancel to abort Microsoft Internet Explorer Step 8 Acknowledgement of Deleting Tender document folder 1s shown as below Page 148 of 263 Delete Documents Update is successtul For import Standard document in the Tender Notice press Import Standard Document button mport Standard Document Please tick the check box for copying selected standard documents to tender notice File Hame File Description File Size Revision Revision Date Copy to Folder Folder Test Folder1 Test 10M zip Test 1 2 9 63 MB 2010 11 22 C Test 5 Test 1 4 99 MB 2010 11 22 Folder Test_Folder2 Standard 5M zip 489MB 20M zip Test 24 19 27 MB 1 4 2010 11 22 Test 30M zip Test 2 6 28 30 MB 1 5 20104 1 22 Step 9 Select the Standard Document a
80. report as shown below Qender marsas hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Upload Activities Report Search Results Record 1 100 of 157 reuse Tender PQ Ref No Project Name Contract Ref Closing Date Tender PQ Infor 172 Tender AD130415 Project 1 AD130415 Ken Wong 2013 05 06 2013 05 26 19 15 AD130415 Tender AD130438 Project 1 AD130438 Ken Wong 2013 04 19 2013 04 19 14 15 0130438 0130438 Project 1 AD130438 Ken Wong 2013 04 19 2013 04 19 1415 AD130438 Tender AD130440 Project 1 AD130440 Ken Wong 2013 04 20 2013 04 27 02 00 AD130440 Tender AD130440 Project 1 AD130440 Ken Wong 2013 04 20 2013 04 27 02 00 AD130440 Tender AD13047 Project 1 AD13047 Ken Wong 2013 05 06 2013 05 26 16 00 13047 AD13047 Project 1 AD13047 Ken Wong 2013 05 06 2013 05 26 16 00 013047 AD13048 Project 1 AD13048 Ken Wong 2013 05 06 2013 05 27 AD13048 AD13049 Project 1 AD13049 Ken Wong 2013 05 06 2013 05 06 a AD13049 AD13049 Project 1 AD13049 Ken Wong 2013 05 06 2013 05 06 013049 013049 Project 1 013049 Ken Wong 2013 05 06 2013 05 06 013049 2013040301 Project 1 2013040301 Wong 2013 04 22 2013 04 23 2013040301 2013040301 Project 1 2013040301 Ken Wong 2013 04 22 2013 04 23 2013040301 2013040302 Project 1 2013040302 Wong 2013 04 22 20
81. results select multiple fiters below Trade Please select Closing Date 2040 11 Issue Date YYYY Please select Subject Please select Tender Ref Ke swords Step 2 Input the searching criteria and select the sorting order Click Submit Page 197 of 263 Username User 1 hkextender Home Advertisement PreQualification E Tendering O amp A Registration Maintenance Profile Report Log Logout Site Tender amp A Search Results Record 31 40 of 48 31 TTTGBB555AQ4 Subject ssue Date 777666555404 2010 08 24 2011 12 31 00 00 123123123403 53 123123123801 123123123 03 123123123801 TTTBBB555AQT 2011H 1 08 2011 12 31 00 00 2010H2 23 Expired 2010 08 31 Expired TIT6BB555AQG 2010 09 21 2011 12 31 00 00 777666555409 2010 05 21 Expired 2010 09 26 2011 12 31 00 00 2010 11 26 2011 12 31 00 00 1777666555802 2010 1 1 26 2011 12 31 00 00 123123123 02 2010 12 28 Reviewed Page Previous 12 3 4 Step 3 Click ref number to view Q amp A Tender Q amp A Ref Q AD10061EEQ1 Tender Q amp A Information Tender Q amp A Ref Q AD10061EEQ1 Subject English Q AD10061EEQ1 Subject Chinese Q AD10061EEQ1 Issue Date 2011 11 21 Closing Date 2012 12 31 Time 23 00 HKT
82. the menu bar at the top and click Search Advertisement under Advertisement This function is controlled by the access right of Search amp View under Advertisement Hime Advertisement Pre uancation e Tendering Q amp A Registration Maintenance Profile ReportLog Logout Site Post Advertisement MV Search Advertisement sults Record 1 2 of 2 s Rer Set Closing Date 1 AD z127 Ap2127 200301 01 00 00 2 AD 2128 Concrete 2003 01 04 00 00 Page 1 Step 2 Input searching criteria and click Submit button Searching criteria are 1 Closing date range 2 Issue date range Advertisement Search To refine your search results select multiple filters below Closingbate 2002 o 52 to vvvv ww ro IssueDate v gt co to ro Keywords Ret Subject sort by Please select 3 Key words in Adv Ref or Adv Subject Step 3 The search result of advertisement will be shown Click the Ref link to view the details By default the search result will be ordered by adv closing date The search result can also be sorted by Advertisement Ref Subject Issue Date or Closing Date Page 79 of 263 Advertisement Search Results Record 1 9 of 8 1 AD Y TOOS Test file ize on ack 2002 04 02 00 00 D acvid z daft 200204002 03 00 D adv 402a Sample Ady 200204002 10 45 D advo
83. upiomdedmported tul Fower ma SM zip 5 1 08 429009 Test 1 OM rg SORTI Step 18 For Restricted Tender Box press Save button to upload the Tender Document and Standard Document to System e 3 5M 20 More File ciech an Uncheck crews Futter B Standard Document Deck ther Cw Eos dor Gaping tideobesd Lanes loner folio Fist Haree Hist Des er aptamer ForGekch 1 rl 20109102 Fokjen Folder 1 2000122 Xm 201071102 Step 19 An acknowledgement message will be shown Post Tender Notice The following document is uploadedimported successful Folder Standard SM 5 106 52KB Test_10NM zip 9 662 S0KB Page 141 of 263 Step 20 Click on Tenderer List This button is controlled by the access right of Tenderer List under Tender Notice a If there is PQ for the contract procurer can select tenderers from the PreQualification Shortlisted Suppliers drop down list box and then provide the alias b If there is no PQ for the contract please select suppliers of the corresponding trade in the Trade Related Suppliers combo box and then type in the alias Tender Notice Ref Test 1 Preualificetion shorthated Supplier Please saeg
84. web Send regret letter to unsuccessful tenderers e Tendering Process END Page 224 of 263 Step 1 Search the tender and find the specific tender Step 2 Press Publish Tender Award Notice button This button is controlled by the access right of Post Contract Award Notice under Tender Box and is only shown after posting the LOA Subject English VAD021018c2ref3 Subject Chinese V ADO21018c2ref3 Divided into Finanical and Technical Documents Info English V ADO21018c2ref3infoeng Info Chinese Vy AD021018c2ref3infochi File Name File Description testfolder1 Tender Document ov p12 Download Whole Package Contact Person Information vpm1 fn vpm1 In English vpm1 fn vpm1 In Chinese E ah e lol Email Address vincent liu qo business com hk Private Query Message 1 Global e Business Services Limited qebs2 VAD021018c2ref3gebs21226 Q test ov p12 Publish Tender Award Close File Size 4 01 KB 2002 1 0 24 20 00 Step 3 Fill in tender award information The Contractor Name and Contractor Address will be automatically filled by the system The automatically filled information can be changed as required Input the Contract Sum in the Amount field Select Yes beside the Amount field if the amount is to be shown in the regret letter or select otherwise https vmetsuat01 en Procurer 00001 TenderAward SubmitAward asp Microsoft Internet Exp
85. 0 91 92 93 94 95 96 97 98 TEND20130304 1 TEN C 0221 4 10 TEN C 0221 4 T8 2012 02 24 2013 12 31 14 00 TEN C 0221 4 12 TEN C 0221 4 12 2012 02 24 2013 12 31 14 00 0110630 0110630 2013 01 10 2013 12 31 14 00 123457890 amp _ gt lt 2013 01 11 2013 12 31 14 00 123457890 amp _ gt lt 2013 01 11 2013 12 31 14 00 013012 1 2013 01 13 2013 12 31 14 00 013016 1 2013 01 13 2013 12 31 14 00 Page 146 of 263 D Upload amp Delete Tender Document Files Upload and delete tender document function are controlled by the access right of Post Review and Create Tender Box under New Tender Notice This action could only take place before the issue of tender Step 1 Go to the menu bar at the top and click Search Tender Notice under E Tendering Choose Created or Reviewed as criteria in status Step 2 Select the tender notice to view the details by clicking the Ref link Step 3 When necessary to upload more files create a new folder by typing the folder name then click the Create Folder button The folder name could be the same as the existing folder and the newly uploaded documents would be placed in the existing folder Select tender document files by clicking Browse button and select file Press More File button to repeat attachment of more files Press Upload Documents to confirm Notes When procurer w
86. 0 Keywords Page 1 2 3 4 Search on Results Step 3 Type the addendum information with maximum of 500 characters and upload the for the addendum Create new folder by typing the folder name then click the Create Folder button Page 163 of 263 Upload tender addendum files by clicking Browse button and select file Press More File button to repeat attachment of more files if necessary Press Upload Documents to confirm Only those folders and files with a checked checkbox would be uploaded Repeat the above steps for adding more folders as required Addendum Info amp Documents Please tick the check box for submitting the folder or files The total document size for each upload is limited to 70 Check All Uncheck alll Note Folder Name 1s limited to 128 characters File Name is limited to 255 characters Step 4 An acknowledgement message will be shown An email about addendum will be sent to the approver assigned for the project Upload Documents Tender Addendum s upload is successful Document s Folder Addendum A 19 00KB Page 164 of 263 C Modify Addendum Document amp Info Note this function is controlled by the access right of Create Addendum or Post Addendum under Tender Notice And it should only be allowed to update on existing addendum if the addendum 15 not yet approved Step 1 Go to the menu bar
87. 0 20034249 09 09 Check All Uncheck All Delete Checked TeamMame 000000000000 Search Results Page 43 of 263 Step 8 The team can be deleted by first checking the box beside the team and click Delete Checked Message will be prompted by the system to confirm the deletion User can click Check button to select all teams displayed or click Uncheck button to deselect all checked team s Qe nd d Procurer MTR Corporation Limited Username System Administrator hkextender Home Advertizement PreQualification E Tendering Q amp A Registration Maintenance Profile ReportLog Logout Site Map Team Search Results Record 1 10 of 10 01 Last Modified 1 Reqistratio am 1 2010 06 23 16 35 supplier Reg 201000443 14 31 Mew Team 2008 06 24 11 31 Registration Team 22 2006 02 06 1418 12345670901 25945679901 2545670901 2345670901 2345578804 2345678301 2345678801 2345678901 23455733 20050084 2 17 04 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 2005 0862 17 03 Production Clone 1 2005 0443 15 29 Registration Team 2 2004 04 26 16 25 4004021 4004021 4004021 4004021 4004021 4004021 4004021 4004021 4004021 40040214004021 4004021 0040 2004024 2 14 28 10 12345578830 1234557880 12345857880 1234567830 1234567830 1254567890 1234567330 1234567590 20034 2789 09
88. 00 The PreQualification is closed Download program in process TEST1001 test071401 euro ME CE RIT testo 1 401 eee test 1401 071401 test071401 01 009 010 GOODS gt SCRAP SALE gt SCRAP SALE EQUIPMENT MACHINER Y Subject English test071401 test071401 test071401 test071401 File Name File Description File Size Contact LIs 2010 07 0 doc 128 00 KB 2151514 Oleg 3 41414 TIBHIBHEBEHHCGE 5 i i 5 81918 882 a amp 8 amp aE BM E 8 8 5 JE 5 Contact Person Information System Administrator English SETS 8 Chinese Bj Trusted sites E Inbox Mic 2 Remote Interne m windo 9 2 Microso EN BD B lt 11 34 m gt Page 106 of 263 T https vmetststo1 en Procurer 00001 PreQualification SearchhoticeDetails asp id 2 Microsoft Internet Exp Je x 4 JD seen preme 2 50 20 h Prequalification Ref PQtest071401 PreQualification Ref PGtestO71401 PreQualification List 2010 07 21 11 30 GMT 08 00 The PreQuakfication is closed Download program in process P Aftechment Sire 0 0 B Estimated Time 60 secs Short List TT testO71401 Contract Category English Contract Category sac Chinese aoa LC 01 009 010 0005 gt scrap SALE gt SCRAP SALE EQ
89. 007 Australia New Engish Address MEM MM Trial 40 5 2007 Australia R Trial 10 5 2007 Australia Trial 10 5 2007 Australia R Tal 12345676 38755432 Fax 12334666709 4 E mail Address mirc com 5 Company URL http Step 4 Press Update Approve button to confirm An acknowledgement message will be shown Notice Approver must also have access right in Search amp View amp Modify amp Update under Approval List otherwise the Update Approve button will not be displayed 2003 0113 17 18 24 Approved by Rick Lam mtr cam 200301713 16 31 56 Recommended by Kenneth Yeung mtr 2003 0113 13 45 72 Application received E Update pdate Reject Registration Update Final Approval Update successfully Once a registration update 15 approved the new info of the supplier will be exported as interface file for Logistic Team s updating of records in EAMS Page 68 of 263 L Reject Update of Registration Changes made by Supplier Step 1 When the registration information is updated by supplier the user who 15 assigned as verifier of the registration team will receive an email for review of the registration team will receive an email for approval after the updated registration information has been re
90. 01 13 Project 1 AD130628 AD130628 P T AD130628 GOODS gt 01 001 001 14 Project 1 AD130632 AD130632 AD 130632 GOODS gt 01 001 00 Yes 15 Project AD130633 AD130633 AD 130633 GOODS gt 01 001 00 Yes 16 Project 1 AD13071 AD13071 AD13071 GOODS gt 01 001 001 1 Project 1 AD13071 AD13071 1 AD13071 01 GOODS gt 01 001 001 18 Project 1 C AD1306C AD1306C AD130629 GOODS gt 01 001 001 19 Project 1 C AD1306C AD1306C AD130630 GOODS gt 01 001 001 20 Project 1 con201304 con201304 con2013040301 GOODS gt 01 001 001 55 21 Deninnt 1 nan 01204 nan 201204 4452012040200 CAO gt 01 004 001 M 4 gt M RptTradeContract lt f Page 239 of 263 H Tender Closing Report Step 1 Click the Tender Closing from the menu bar under Report Log Home Advertisement PreQualification e Tendering G amp A Registration Maintenance Report Log Logout Site Map Tender Closing Date refine your search results select fitters below DateRange E 25 to 2003 m 22 Reset Step 2 Identify criteria for the required report Select the date range of tender closing date and select the Sort by as required The result could be sorted by the closing date amp time or the tender Q amp A ref Step 3 Click Submit to view the report as shown below Tender Closing Date Report Excel to Excel Tender Project Name Contract Ref Contract Tith
91. 04 04 test082501G42 3010 08 25 2010 08 25 15 30 171 9K6 1 min4 secs 1 amp 4 submission files compre Step 4 System will show the Download Q amp A Box button when the zip file is ready for download Press Download Q amp A Box to download the tender offers Page 202 of 263 Q amp A Ref 1250723015902 Q amp A Information QEA Re tes1072301 is Subject English 4251072301 8902 Subject Chinese test 2301 sda Issue Date 201040803 Closing Date 2010 08 03 23 00 GMT 08 00 The G amp A is closed Download Q amp A Disable Qi Tenderer Company One 8321 sd Open Tender Box Yes Required File Mame File Description File Size Q amp A Document Test Rezult dac 198 50 KB Note If no ranking provided just click Submit button the files will download according to the closing time and file size small size file will download first To terminate the Download Q amp A Box function for the Q amp A press Disable Q amp A Box This button is controlled by the access right of Disable Q amp A Box under Q amp A Box A confirmation alert will be prompted and click OK to continue The Download Q amp A Box and the Disable Q amp A Box buttons will not be shown again Page 203 of 263 G Post Q amp A Non Tender Box Q amp A Step 1 Find a tender which has been closed and press Post Q amp A button in the tender notice The Post Q amp A function
92. 1 Company Name Test 555555 English Test 555555 Chinese 2 Company Short Test 555555 Office Address 7 Test 555555 English Test 555555 Chinese Tel 25038000 4 E mail ddress Test 55555 com hk pe D For Office Use Only LB max 200 characters 3 Verified by Uns 201011125 14 32 4 Approved by 2010 11 25 14 32 Amendment History Remark 201041125 18 54 33 Amended by user 5 user_5 View Revision Supplier s email address is updated 201041725 14 34 24 Amended by user 6 user_6 Supplier s digital certification type is changed to 201041 25 14 32 51 Amended by user 6 user Supplier s digital certification type is changed to E Cert 201041 25 14 32 27 Approved by user 4 user 4 201041 25 14 32 02 Recommended by user 3 user 3 View Revision 20104147 15 32 20 Assigned to Reg 2 by System 20104147 15 32 20 Application received render Update Registration Supplier s company email address is updated Successtuly Page 64 of 263 e System Coordinator changes information Supplier s Cert Type System approves the update request Step 1 System Coordinator searches the specific registration that needs to be updated Please follow procedures as described in Section C Step 2 System Coordinator changes the Cert Type on the registration Step 3 System Coordinator presses Submit button to confi
93. 10 11 23 16 56 Upload End Time 2010 1123 16 56 Total Attachment 1 Total Q amp A Reply 1 Page 126 of 263 Step 3 Another way of viewing the PQ Q amp A box report is to open the MS Access file Microsoft Access 06 Report File Edit view Tools Window Help question for help F x We 4 id d ww cere 8 2 Q amp A Box Report Corporation Limited Date Time in this report are Time GMT 05 00 O amp A Bax gt 3451 Issue Date 20104 1 23 Procurer Manic MTF Corporation Lim ited Closing Dite 2010 11723 17 00 Downlood Date 20104 2 08 10 36 G amp A ID Subscriber Supplier Company Upload Start Upload End Total ID Time Time Attachment 833 Company One 2010 11 23 16 56 55 2010 1723 15 56 38 1 EZ Jl Winfip POB3 44440093307 3451 1 zip File Actions Options Help PaSaaGS Mew Open Favorites Encrypt View Checkout Mame Tvpe i Tenderbox mdb Microsoft Office O84 Box Summary Text Document SL os816 zip Winzip File Readme html HTML Document jt Readme File Selected 1 File 9 663K6 Total 5 Files 10 07 9KB Page 127 of 263 I Close PreQualification Q amp A For PQ Q amp A tenderer can still submit response even after the PQ Q amp A closing time is elapsed To close the PQ Q amp A the Short List function as described below should be used Step 1 Search the PreQualif
94. 13 04 27 z con2013040302 con2013040302 Project 1 con2013040302 Ken Wong 2013 04 22 2013 04 27 con2013040302 2013061803 Project 1 2013061803 Wong 2013 06 18 2013 06 18 2013061803 P CON 01 Project 1 P CON 01 Ken Wong 2013 04 19 2013 04 22 P CON 01 P CON 01 Project 1 P CON 01 Ken Wong 2013 04 19 2013 04 22 P CON 01 P CON 01 Project 1 P CON 01 Ken Wong 2013 04 19 2013 04 22 P CON 01 P CON 01 Project 1 P CON 01 Ken Wong 2013 04 19 2013 04 22 P CON 01 P CON 010 Project 1 P CON 010 Ken Wong 2013 04 22 2013 04 22 P CON 010 P CON 010 Project 1 P CON 010 Ken Wong 2013 04 22 2013 04 22 P CON 010 ME Step 4 report be output to csv format by clicking the Export to CSV button Page 245 of 263 OCOD A s e ale Ici Ux Ius IFo I le 00 Cn U Upload Activities Report load Adavities Report Type Tender PO Tender PQ Project Na Contract R Procurer N Issue Date Closing Da Closing Ti Tender PO Tender PO Supplier N Supplier II File Name Status Tender 2 Tender 3 Tender 4 Tender 5 Tender 6 Tender 7 Tender 8 Tender 9 Tender 10 Tender 11 Tender 12 Tender 13 Tender 14 Tender 15 Tender 16 Tender 17 Tender 18 Tender 19 Tender 20 Tender 91 Taw dae B D E 172 AD130415 Project 1 91 AD130438 Project 1 91 AD130438 Project 1 100 AD130440 Project 1 100 AD130440 Project 1 173 D13047 Pro
95. 14 39 20 Amended by Supplier View Revision Supplier s registration record is updated 201041 25 18 49 53 Amended by user 5 user 5 View Revision Supplier s email address is updated Step 3 Verifier presses Submit button to confirm and an onscreen acknowledgement will be shown Approver will receive email requesting for update approval Notice Verifier must have access right in Search amp View amp Modify amp Update under Approval List otherwise the submit button will not be displayed Ciencer Update Registration Supplier registration record is updated successfully Step 4 Approver searches the specific registration that needs to be updated Please follow procedures as described in Section C Step 5 Approver checks the changes of the information on the registration as notified by the verifier Approver clicks the Update Approve button to approve the changes or clicks the Update Reject to reject the changes This function is controlled by the access right Amendment Approval under Approval List Page 61 of 263 For Office Use Only Team BEEN max 200 characters Verified by User 1 2010 1416 17 17 Approved by Nem 2010 11 16 17 22 Status Approved Amendment History Date 20104210 14 46 53 Amended by User 1 user_1 View Revision 20107 2 09 14 06 42 Amendment Approved by user 2 user_2 201041 26 17 40 36 Amended by User 1 user 1 Supplier s
96. 2 07 007008050 GOB Userone Logon Duplicate 20024 2 07 001008080 Logon Duplicate 20024 2 07 mtraprm1 Assistant Purchasing Mar one Logon Duplicate 20024 2 08 Report Tender Closing Emaii Operation not allowed when the objec 20024 2 09 Report Tender ClasinglEmail Error Export Microsoft ODBC SL Se 20024 2 09 Report Tender Closing Email Error Mo Report files created 20027 2 09 vami fn gmi In Logon Duplicate 2002 272 3 4 5 B 8 g fn vpn In Logon Duplicate 20027 2 16 Page 248 of 263 Activity Log Report Step 1 Click the Activity Log from the menu bar under Report Log Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Activity Log Report Ta refine your search results select titers below Activity Type ALL e Ina ro 2003 m 15 Submit Reset Step 2 Identify criteria for the required report Select the activity type and date range of the action taken It could also be searched by User ID and User Name The activity types included are Maintenance Registration Advertisement PreQualification Tender Q amp A Assessment Report Quotation Audit Log Interface CRL Step 3 Click Submit to view the report as shown below Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profi
97. 27 EL ee Gs i ERR EE id Bais m Step 7 An acknowledgement message will be shown and click Close button to exit Create PreQualification Box Update is successful Step 8 Email notifications will be sent to the selected contractors in the prequalification list for restricted PQ and to all contractors of approved or expired status for open PQ Page 101 of 263 F View amp Answer Query on PreQualification Step 1 The procurer user who is a contact person of a PQ or the one creates the PQ notice will receive e mails about queries raised by the contractors Step 2 Search and view the specific PQ Please refer to Section D Step 1 2 Step 3 The query with attachment files 1f any and name of contractor who has submitted the query will be shown in the Private Query Section at the bottom of the PQ Notice Private Query Message Supplier 872 872 Regarding Delivery Schedule 2012 02 18 15 00 a pdf Step 4 Press Answer Query button to answer the query This button is controlled by the access right of Answer PQ Clarification under PQ Notice PreQualification Ref PQ 20120220 1 Supplier Contractor Supplier 872 Question Regarding Delivery Schedule Sent 2012 02 18 15 00 Attachments The query answer is limited to 500 characters total document size for each upload is limit
98. 3 Step 3 Click Submit button when the input is completed Step 4 An acknowledgement message will be shown when trade 15 created successfully Create New Trade Update is successful Step 5 If the trade code has already been existed there will be an error message shown and the new trade will not be created Create New Trade Duplicate trade Page 22 of 263 F Search amp View Existing Trade Step 1 Go to the menu bar at the top and click Search Trade under Maintenance This function is controlled by the access right of Search amp View under Trade Step 2 Input search criteria about the trade e By Trade Code e By Trade Name Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Create New Project Trade Search Search Project To refine your search results select multiple filters below Create New Trade Search Trade Trade Code 2 2 Assign Registration Sumin oz es ie Sor Ys 5 Step 3 The search result can be sorted by the following criteria By Trade Code e By Trade Name e By Last Modified Date Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Trade Search To refine your search results select multiple filters below voce m 5 ol Please se
99. 3 20 02 41 Amendment amp ppraved by Rick Lam mtr cam 2003 0113 19 53 50 Amended by Kenneth Yeung mtr sce 2003 0113 17 18 24 Approved by Rick Lam mtr cam 2003 0113 16 31 56 Recommended by Kenneth eung mtr sce 2003 0113 13 49 22 Application received Notice Verifier must have access right in Search amp View amp Modify amp Update under Approval List otherwise the submit button will not be displayed Update Registration Update successfully Page 67 of 263 K Approve Update of Registration Changes made by Supplier Step 1 After the verifier has reviewed the update registration details the approver of the Registration Team assigned to the supplier will receive an email notification for approval This function is controlled by the access right Amendment Approval under Approval List Step 2 Search the specific updated registration which needs to be approved Please follow Step to Step 4 under Section C Step 3 View the information on the registration The updated information is shown in red beside or below the existing information 1 General Information 1 Company Trial 10 5 2007 Australia Harme Tria UAT 105 2007 Australka Trial LIAT 10 5 2007 Australia Tria UAT 10 5 2007 Australia English Trial 10 5 2007 Australia Trial UAT 10 5 2007 Australia Trial UAT 10 5 2007 Australia Trial 10 5 2007 Australia Trial UAT 10 5 2
100. 4 closed Closing Date Download Q amp A Attachment Tenderer Global e Business Services Limited R17 Open Tender Box Ma Required File Mame File Description File Size JAA Document Attachment 5 paf Doct 29r Jr KB Step 4 Open the file to view contents Page 209 of 263 L Modify Q amp A Information This function could be applied to both Tender Box and Non Tender Box Q amp A before issuing to the selected tenderer Also it is controlled by the access right of Post Review Create Q amp A Box Issue Q amp A under New Q amp A Step 1 Search the Q amp A and find the specific Q amp A Gap List 1 list 1 Tender Information Tender Ref 1 2 Project Project One Contract Ref CONS Contract Title 3 Contact Person Information Hame Purchasing Manager One English Purchasing Manager One Chinese Email Address mtr pnd hotmail com Update Q amp A Info D Close Step 2 Click Update Q amp A Info button Modify the Q amp A information as required Update Q amp A Ref TEN3 1 2C1Q17 Q amp A Information Tenderer List ct C1 Q amp A Ref 1 20117 123 Chinese 7 00 LC RE Return Type Man Tender Box Tender Box Q amp A Gap List Contact Person Information pae Purchasing Manager one English One Chinese Purchasing Manager English 8218 Chinese Tel 23 4586
101. 402h sample 2002 04 02 10 45 D adv d 2c sample 20024402 11 15 AD TOOS ADY TOOS 2002 0701 00 00 Ap TOO4 ADY TOO4 200211740 00 00 2 3 5 00001 200232958 sat 20023402 11 00 5 T 5 9 AD TOO6 ADY TOOB 2003 04 30 00 00 Page 1 Page 80 of 263 C Manage Advertisement Advertisement Ref 7075 Advertisement Ref 07075 Status Issued Closing Date 2007 07 05 16 45 GMT 08 00 The Advertisement is closed Subject English Subject Chinese Before the advertisement is closed the invitation list can be viewed and revised Step 1 Search the advertisement Step 2 Click Advertisement Invitation List to view the invitation list This button is controlled by the access right of Adv Contractor List under Advertisement More companies can be added to the advertisement invitation list before the advertisement closing date Page 81 of 263 D Download Interest List After the advertisement is closed the list of contractors expressed interest can be viewed Step 1 Search the advertisement Step 2 Click Download Interest List button to view the list This button is controlled by the access right of View Interest List under Advertisement Advertisement Ref D adv0Od402c Advertisement Ref D adyO402c 2002 04 02 Closing Date 20020402 11 15 oT O0 The Advertisement is closed Download Interest List Airway Express amp Sub
102. 5 of 263 Default value for the function Generate PreQualification Ref PQ contract ref Step 7 Input Subject PQ Issue Date and Closing Date Step 8 Choose Access Type of PQ It can be either a Open ALL contractors of approved or expired status can search the PQ and submit the questionnaire back b Restricted only selected contractor can search the PQ and submit the questionnaire back Step 9 Upload prequalification document by clicking Browse to choose file to be uploaded and then type the file description Press More File button if there is more than one file and repeat choosing more files for upload To upload the documents make sure the checkbox for the particular file is checked and only for those checked could be uploaded to the server For excluding the files selected simply uncheck the check box At least one document must be uploaded PreQualification Please tick the check box for submitting the files Document The total document size for each upload is limited to 70MB eck Uncheck Ky ere rie Step 10 Press Submit button and an acknowledgement message will be shown At the same time an email notice will be sent to the reviewer assigned for the project PreQualification Notice Precuualificatioan created is successful Precaualificatioan Reference PrxrzIk 1 lasue Date 2003 04 07 Closing Date 2003 07 03 01 00 Preiualificatioan Documents form txt
103. 8 characters long Microsoft Internet Explorer X AN ERROR Password must at least characters lang e Please make sure your password is consist of below group Lower case alphabets Upper case alphabets Numbers Special characters characters on the keyboard other than the above three group Otherwise error message will be shown n 4O tend e Procurer MTR Corporation Limited Username hkextender Update User Information ERROR Password must consist characters from the following groups Lower case alphabets Upper case alphabets Numbers Special characters characters on the keyboard other than the above three groups Page 3 of 263 e Your password should be changed at every 180 days Update User Password Please update your password Your password should be changed at every 180 days User ID test Company Hame English Corporate Limited Hew Password Contirm Hew Password Update e Account locked after consecutive 5 failures of logon attempt hkextender com User ID Password Your account is lacked please try again after 10 minutes Hew Registration e Below error message will be shown if you update the password using previous one Qs MEEF mee Username superreader superreader hkextender Update User Information ERROR Password must not be re used Please input n
104. 81 00977 Test 111111 Approved 2010146 20104146 20101116 Regi ES 3 4 5 B 3 Step 5 Click on the of a specific supplier contractor to view registration details Page 47 of 263 Registration Details Ref 00841 1 General Information 1 Company Supplier 2 Short Name 3 Correspondence Address 4 E mail Address vincent Juipgo business com hk Company URL 6 Main Business Mature Page 48 of 263 D View amp Assign Team for New Registration Step 1 When a new company has submitted the registration application the user who is assigned as Registration Administrator will receive an email when an email alert setting is made Step 2 Go to the menu bar at the top and click Search Registration Please follow Step 1 to Step 3 under Section C Search New Existing Registration Please choose Pending to verify as criteria in Status Step 3 New registrations with status Pending to verify will be displayed Home Advertisement PreQualification E Tendering G44 Registration Maintenance Profile Report Log Logout Site Map Registration Search Results Record 1 1 of 1 Export to CSV Pending to verity Step 4 Click on the of a specific company to view registration details including Page 1 principal account info company background and job refere
105. Closing Email 200217247 18 58 Report Tender Closina Email 20024 2707 19 19 mtrprm1 Report Contract Progress Report 2002 4 2 08 15 26 2 Report Contract Progress Report 20027 2 08 15 30 mtrprm1 Report Contract Progress Report 20027 27 3 11 30 Di 3 4 5 B 7 8 g Report Contracts Trade 20027 15 50 Report Contracts Trade 20024 2 7 15 50 SETS SLUP 20021218150325 Interface Success Export 200249246 15 03 Page 247 of 263 N Error Log Report Step 1 Click the Error Log from the menu bar under Report Log Home Advertisement PreQualification e Tendering Registration Maintenance Report Log Logout Site Error Log Report refine your search results select fitters below 25 to 2003 m 15 Submit Reset Step 2 Identify criteria for the required report Select the error type and date range of the action taken It could also be searched by User ID and User Name The error types included LogOn LogOff Interface Report CRL Step 3 Click Submit to view the report as shown below Home Advertisement PreQualification e Tendering G amp A Registration Maintenance Profile Report Log Logout Site Map Error Log Search Results Record 1 87 of 87 A in TIT UEM mtraprm1 Assistant Purchasing Mar one Logon Duplicate 20027
106. Corporation encourages its suppliers and contractors to use E Tende New De Archive Request ich will improve the quality of tender submissions and enhance the efficiency and staff productivity of both MTR Corporation and its business partners Search De Archive Request Access Control e Business Services Ltd All Rights Reserved Step 2 After click the following page will be shown Please type the certain ref Adv PreQualification PQ Q amp A Tender Tender Q amp A in the field Page 253 of 263 te r Procurer MTR Corporate Limited Username Ken Wong hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map De Archive Request New De Archive Information Reference No Adv PreQualification PQ Q amp A Tender Tender Q amp A Reason Max 500 characters Requestor Information Ken Wong Purchasing Officer 81060008 11111 Email Address po1 ctil com te n d c r Procurer MTR Corporate Limited Username Ken Wong hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map De Archive Request New De Archive Information Reference No P ADV R1 PreQualification PQ Q amp A Tender Tender Q amp A P ADV R1 Max 500 characters Requestor Information Ken
107. D13062401 AD13062401 AD13062401 gt Reinforcement Steel gt Steel 01 001 001 AD130625 AD130625 AD130625 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Bar AD130626 AD130626 P T AD130626 So gt Reinforcement Steel Bar gt Steel 01 001 001 AD130628 AD130628 P T AD130628 gt Reinforcement Steel gt Steel 01 001 001 AD130632 AD130632 AD130632 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Rar B D ee Contracts Trade Report 1 2 3 4 Project Na Contract R Contract T Tender Ref Tender Tre Tender Tre Adv Tender Tender Q amp LOC LOA Issue LOA Awarded Contrac Award NotContract Sum 5 1 Project 1111111 1111111 111111111 GOODS gt 01 001 001 Yes 6 2 Project 1 123456 123456 123456 GOODS 01 001 001 Yes 7 3 Project 1 AD130415AD130415AD130415 GOODS gt 01 001 00 Yes 8 4 Project AD130438 AD130438 AD130438 GOODS gt 01 001 00 Yes 9 5 Project AD130440 AD130440 AD130440 GOODS gt 01 001 00 6 Project 1 13047 13047 AD13047 GOODS gt 01 001 00 Yes 7 Project 1 AD13048 AD13048 AD13048 GOODS gt 01 001 00 Yes 8 Project 1 13049 AD13049 AD13049 GOODS gt 01 001 00 Yes Yes Yes 7 5 2013 Company One Yes 9 Project AD130623 AD130623 AD130623 GOODS 01 001 001 10 Project 1 AD130624 AD130624 AD13062401 GOODS gt 01 001 001 11 Project AD130625 AD130625 AD 130625 GOODS gt 01 001 001 12 Project 1 AD130626 AD130626 P T AD130626 GOODS gt 01 001 0
108. DS Reinforcement Steel Steel Bar Epoxy Coated Steel Bar GOODS Reinforcement Steel GOODS Reinforcement Steel Bar Steel GOODS Reinforcement Steel Bar Steel Bar Bar Bar Bar 017 007 001 041 072 070 041 007 0074 041 007 004 041 007 002 041 007 001 017 001 002 041 072 010 041 007 004 041 001 001 017 007 001 071 007 002 041 001 001 041 007 004 The report can be output to csv format by clicking the Export to CSV button Page 230 of 263 C Contractors Performance Report Step 1 Click Contractors Performance from the menu bar under Report Log Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Contractors Trade Safety Contractor Performance Report Search Contractors Trade Reg To refine your search results select multiple filters below Contract Progress Project Status Contract Trade Tender Closing Digital Cert Report Company Address Mature of Business Audit Trail Error Log Submit Security Report Step 2 Search contractor by different criteria Contractor Performance Report Search To refine your search results select multiple filters below Company Name Keywords Company Name Address Nature of Business Step 3 Click Submit to view any contractor that matches with the searching criteria Contract
109. E E 84 A Post PreQualiic alioi sees edt ricco SOL D eae 85 B Modify PreQualification Information and nennen nnne 89 C Delete PreQuali ication tob S uoi 95 D Search amp Review PreQua lit Caton tosses 98 Create Pre a lili Cau Ol eis sacs 100 View amp Answer Query 102 G Check Edit PreQualification List amp Check Prequalification 5 104 H Download PreQualification 55 00 0 0 0 106 the Quibus 112 J Postpone PreQualification Closing Dale etre tea 114 115 55 116 AC Post PreQualification OS s oto sies tt ive loeo obs 117 p Review
110. ECURITY CO LTD 1309 Approved SAFETY CLASS 3 2008 12 31 HK LTD 1984 Approved SAFETY CLASS 1 Cobelco Industrial Supplies Limited 1135 Approved COL Limited 1647 Approved Colmat Construction and Engineering Company Limited 2169 Approved Color Six Laboratories Ltd 1072 Send Rejected Notice COLOUR 1970 Send Rejected Notice Comba Telecom Limited 2099 Approved Commercial Glory Engineering Supplies Limited 1253 Approved CommrTel Network Solutions Pty Ltd 2143 Approved company GE AE inizi ijLimited 2442 Approved company 10 update English company name up to 128 characters company 2446 Approved 10 update company name up to 128 characters company 10 updat company 11 20111125 The report can be output to csv format by clicking the Export to CSV button Page 228 of 263 B Contractors Trade Status of Registration Report Step 1 Click Report Log Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Contractors Trade Safety Contractors Trade Status of Registration Search Contractors Trade Reg Contractors Performance To refine your search results select multiple filters below Contract Progress Project Status Contract Trade Tender Closing Payment Transaction Audit Trail Error Log Activity Log File Trans History Security Report Permanent List Indicator All St
111. ION HONG KONG LTD dennis_yu ctil com 2013 07 02 12 55 2013 06 02 14 36 Pre reminder column show the email address of Principle Account Page 35 of 263 c Allow system administrator to change reminder text System Configuration File Procurer O0001 eCertNotApplied htm lt table width 100 border 0 cellspacing 0 cellpadding 0 class normtext gt lt tr gt lt td gt lt p gt The electronic tendering system makes uses of Digital Certificate and Public Key Infrastructure to maintain the required security Digital Certificate is used for authentication of the registered company s identity as well as signing and encryption of the company s submissions in pre qualification and tendering process This security measure is being widely used world wide for electronic transactions lt p gt lt p gt lt p gt lt p gt For company registered in Hong Kong you are required to apply an 1024 bit Organisational e Cert under your registered company name through Hongkong Post For the datai lad nracadiiraa and charaaa nf aomnirina QOraanicatiannal a Cart nlaaca tha Procurer 00001 eCertExpired htm table width 100 border 0 cellspacing 0 cellpadding 0 class normtext gt lt tr gt lt td gt lt p gt The electronic tendering system makes uses of Digital Certificate and Public Key Infrastructure to maintain the required security Digital Certificate is used for authentication of the re
112. OA Date of Issue Contract Sum No record found Yes With record found Submit No Offer Tenderer submitted no offer Blank No record found Page 233 of 263 Step 5 Click Export to CSV to output to CSV format Contract Progress Report Contract Information G9 A Contract Progress Report Contract Information Contract Ref Project Name Contract Title Tender Ref Trade Description Trade Code AD13047 Project 1 D13047 D13047 GOODS gt Reinforcement Steel 101 001 001 1 2 3 4 5 6 7 8 Advertisement Posting Date of ADV Closing Date of ADV Estimated Range of Cost Contractors Express Interest 25 4 2013 22 5 2013 13 00 Up to HE 40m Company One 3 PreQualification PreQualification Ref Posting Date of PQ Closing Date of Contractors Invited foiSubmitted No matched record Tender Information 1 Tender Ref Status Tender Invitation Date Tender Closing Date Addendum Issued Date AT312047 Manand amp JIS 5012 S 5012 16 00 M 4 b P RptContractProgress 2 Page 234 of 263 E Project Status Report Step 1 Click the Project Status from the menu bar under Report Log Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile ReportiLog Logout Site Map D Contractors Trade Safety This E Tendering Website provides an electronic means for handling the following activities in
113. ODS gt 01 001 00 P CON REGOODS gt 01 001 00 Invited Submitted Tender Inv Submitted Issue LOA Issue LOA Date Yes Yes Yes Yes Yes Yes Yes Yes Yes Submit No Offer Page 232 of 263 D Contract Progress Report Step 1 Click the Contract Progress from the menu bar under Report Log Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map m Contractors Trade Safety This E Tendering Website provides an electronic means for handling the following activities in a secured Contractors Performance Suppliers Registration Contract Progress Pre qualification of Tenderers Project Status Issuing Tender Notice to Tenderers Contract Trade Download of Tenders Award Contract Tender Clarifications Tender Closing Offers Payment Transaction pup Digital Cert Report Contract Award 1 2 3 4 5 7 8 Closing Activities Report MTR Corporation encourages its suppliers and contractors to use E Tendering in the tender process submissions and enhance the efficiency and staff productivity of both MTR Corporation and its business Log Activity Log File Trans History Security Report Step 2 Select the contract Contract Progress Report To refine your search results select filers below Step 3 Click Submit to v
114. OODS gt Reinforcement Steel gt Steel Bar 01 001 001 Yes Project 1 P CON R20 P CON R20 P CON R20 GOODS Reinforcement Steel Bar gt Steel Bar 01 001 001 Yes Project 1 P CON RS P CON RS P CON RS GOODS Reinforcement Steel Bar gt Steel Bar 01 001 001 Yes Submit No Offer On a Yes With record found Submit No Offer Tenderer submitted no offer Blank No record found Suspended AD13071 01 A Contractor Performance Report Contractor Information Company Name Status of Registration Company one VPC2 Approved Safety Class Trade Description Trade Code GOODS gt Reinforcement 5 01 001 001 OWA Sw Ne Contract Information oo lo IN M 4 gt M RptContractor 2 Project Name AD130632 AD130633 D13071 D13071 01 C AD130629 P CON 013 P CON R20 P CON R5 Contract Reference Project 1 2 Project 1 3 Project 1 4 Project 1 5 Project 1 6 Project 1 7 Project 1 8 Project 1 Yes With record found Submit No Offer Tenderer submitted no offer Blank No record found Suspended Contract Title D130632 D130633 D13071 D13071 01 C AD130629 P CON 013 P CON R20 P CON R5 Tender Rel Trade Desc Trade Cod Interest D130632GOODS gt 01 001 00 Yes D130633GOODS gt 01 001 001 AD13071 GOODS gt 01 001 001 aD 13071 60005 gt 01 001 001 C AD1306 GOODS gt 01 001 001 01 GOODS gt 01 001 00 P CON RZGO
115. P SALE EQUIPMENT MACHINERY Tender Ref Test Traditional Test Traditional English Test Traditional Chinese T llivide into Financial and Technical Document Yes gt ose Info English Chinese Page 152 of 263 Contact Person Information User 1 English Waist Chinese SCE English BRATA Chinese 25038000 25038000 UsEr_1 rmtr com hk CENI Step 4 Acknowledgement of update would be shown as below Update Tender Notice Tender updated is successful Tender Reference Test_Traditional Issue Date 2011701713 Step 5 If the contract ref of tender is created at the tender stage then the update page would be as below the tender information except the contract ref and trade can be updated Page 153 of 263 Tender Update Tender Ref TEN1229 Tender Information Contract Ref CONT1229 Contract Title CON 229 English ii cont 229 Chinese Contract Category CONi 229 English i Chinese 7 CONi 229 014 001 004 GOODS Reinforcement Steel Bar Steel Bar Tender Ref 229 1228 English 1229 Chinese Divide into Financial and Technical Document x x15 ad Info Fi tEnatish 7 Step 6 Acknowledgement of update would be shown as below Yes Update Tender Notice Tender update
116. Q amp A Y Y Close all PQ Q amp A PreQualification TIS END Page 116 of 263 A Post PreQualification Q amp A Step 1 Find a PQ which has been closed and press Post Q amp A button in the PQ notice The Post Q amp A function is controlled by the access right of Post under New PQ Q amp A Step 2 Post PQ Q amp A information e Input Q amp A Ref or generate it by the system automatically e Input Q amp A subject e Assign issue date closing date amp time Q amp A closing date can only be modified by the approver assigned for the project when the status of the Q amp A notice Reviewed e Select only ONE tenderer who has submitted the PQ offer e Upload Q amp A document file s Press More File for multiple files e Note that only those files with a checked check box will be uploaded Step 3 Press Submit button to confirm U o 4 0 o 2 z 3 U o 2 2 U o gt e PQ AD10061 Project 1 AD10061 AD10061 Please select Generate Q amp A Ref x English Chinese 2012 w 02 w 18 w YYYY MM DD e HH MM GMT 08 00 Please tick the check box for submitting the files vesc Check Uncheck The total document size for each upload is limited to 70MB
117. Q amp A Reference 0 4010061401 Return Type Tender Box Gap List 39 00 KB Desc Page 199 of 263 D Approve Q amp A Tender Box Q amp A Step 1 Search the Q amp A and find the specific Q amp A Step 2 Check the Q amp A details by clicking the ref no Modify the Q amp A details by clicking the Update Q amp A Info button if needed Alternatively the Reviewer Creator can be informed manually to modify the Q amp A Step 3 Having checked all the details press the Create Q amp A button to approve the Q amp A If the Q amp A box is created successfully an acknowledgement message will be shown and email will be sent to the selected tenderer This button is controlled by the access right of Create Q amp A Box Issue Q amp A under New Q amp A Before the Create Q amp A button is pressed Q amp A closing time can also be changed by inputting the new closing time and then clicking Change Closing Date button SN Rae test 70244051 Subject Chinese Issue Date Closing Date Time 08 00 testi 024 401 Tenderer Company One 933 LAA Open Tender Box Required File Mame File Description File Size Test0702 dac 357 50 KB Please tick the check box for submitting the files All file names in English Only the following characters are accepted a z 4 7 0 9 underscore fullstop 4 hyphen left parenthesis and right paren
118. Qualification e Tendering Q amp A Registration Maintenance Profile ReportiLog Logout Site Map Trade Search Results Record 1 10 of 13 Trade Code Trade Name Last Modified abe 05 Precast Concrete Product 2000 09 29 12 19 05 001 Precast Concrete Product Precast Facade 2002 2 27 11 36 05 002 Precast Concrete Product Precase Staircase 2000 09 29 12 19 05 003 Precast Concrete Product Precase Slab 2000 09 29 12 19 05 004 Precast Concrete Product Precast Concrete Works 2000 09 29 12 19 025 004 001 Precast Concrete Product Precast Concrete Works Precast Concrete Lintol 2000929 12 19 035 004 002 Precast Concrete Product Precast Concrete Works Precast Concrete Curb i Kerb 2000 09 29 12 13 035 004 003 Precast Concrete Product Precast Concrete Works Precast Concrete Refuse Chute 2000 09 29 12 13 05 004 004 Precast Concrete Product Precast Concrete Works Precast Concrete Rooting Tiles 2000 09 29 12 19 05 004 005 Precast Concrete Product Precast Concrete Works gt Hollow Concrete Blocks 2002 10 31 16 25 _ Trade Mame Microsoft Internet Explorer Are you sure you want to delete the checked trade Step3 Press OK button to confirm the deletion of the checked trade s An acknowledgement message will be shown if the trade s are deleted successfully Delete Trade Delete is successful Notice This 1s the function ONLY for procurer to delete trade that has not bee
119. Tender is closed Project 1 Contract Ref AD13047 AD13047 Contract Category AD13047 GOODS gt Reinforcement Steel Bar gt Steel Bar AD13047 AD13047 Ti D t ender Document s File Name File Description 1 MTR doc Archived Test data doc Archived 22 1234567890qwertyuiop docx Archived However you may request to de archive the archived attachment files to Production Server for reviewing and checking when needed A Submit De Archive Request Step 1 If you want to de archive certain data please log in the e tendering system and click New De Archive Request under Maintenance for request This function is controlled by the access right of Submit De Archive Request under Data Archiving te d Procurer Corporate Limited Username Ken Wong hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map 4 M Create New Project This E Tendering Website provides an electronic means for handling the f isse Project and expedient manner 1 Suppliers Registration Create New Trade 2 Pre qualification of Tenderers Search Trade 3 Issuing Tender Notice to Tenderers 4 Download of Tenders 3 5 Tender Clarifications Assign Registration Admin 6 Submission of Tender Offers 7 Questions amp Answers Web Maintenance 8 Contract Award Standard Document Maint MTR
120. Trade Related Supplier Test 00000 276 fest 00000 875 Submit for Appeeoal w o Review Step 21 Click Add button to add tenderer from the list of PreQualification Shortlisted Suppliers or from the list of Trade Related Suppliers Contractor added in the Tenderer List can be removed by selecting the contractor and then clicking the Remove button All contractors in the Tenderer List box can be removed by clicking the Remove button Note e The following message will be prompted if the supplier already in the list Page 142 of 263 Tender Notice Ref 4D13012 1 Tenderer List PreQualification shortlisted Suppliers Please select Add rade Related Suppliers Company One 8727 Add Tenderer Alias Test Reg One 908 ui m Reason Supplier is in the notification list Remove Remove The following message will be prompted 1f the alias is already used Tender Notice Ref AD13012 1 PreQualification shortlisted Suppliers Please select Add rade Related Suppliers Tenderer Alias Remove Remove ail Save Back Step 22 Click the Button in the Tenderer List 1 Press Submit for Approval w o Review button if the review process 15 to be bypassed In such case the tender notice will directly go for the approval process At the same time an email alert will be sent to approver assigned for the project 2 or press S
121. UIPMENTMACHINER Y Subject English Subject Chinese info English Info Chinese Step 4 The System will notify the PreQualification s creator which specified the Project via email that the zip file is ready for download and show the Download PQ Attachments button when the PreQualification Attachments is ready for download Page 107 of 263 https vimetststO1 en Procurer O0001 PreQualification SearchhHoticeDetails aspzid 7 Microsoft Internet Explorer provided by 1 View Fames Took Hap O BAD 2 5 46 Ref 1071401 Preduatication Rat ECT ERES oo E eene SGOT 11 30 The closed TESTIOO 7 1 Contact Contract Thie Chinese AE Contract Category nglish Contract Category testi 71401 tesiri dii 0 00 00 GOODS SCRAP SALE SCRAP SALE EQUIPMENT AMUACHINER 6852071401 test0 1401 testim 1401 best 1 aii File Meme OT 0207 0 doc Contact Person Information Soy sbern English SETS FREA Chinese Core start MEM inbox ic PreGualification Ref PQCON10 RESTRICTED PreQualification Ref Pix ONT Status Closed Issue Date 2002 2838 PreGQualification List Track Status Closing Date 20024 2 24 00 00 GMT 08 00 The
122. _Traditional Contract Title English Test_Traditional Contract Title Chinese Test Traditional Contract Category English Test Traditional ERE Test Traditional 01 009 010 GOODS SCRAP SALE SCRAP SALE EGUIPMENTMACHIMER I Subject English Test_Traditional update gn e ola E er z Cc tb Slas 1 1 4 mE r Test_Traditional Divided into Finanical and Technical Documents Info English Info Chinese Tender Document _ Seer RACUN File Name File Description File Size Standard 20M zip 1827 MB Standard 5M zip 4 99 MB Test 10M zip 9 63 MB Download Whole Package Please tick the check box for submitting the folder or files The total document size for each upload is limited to 100MB Check All Upload Documents Import Standard Document Create Folder Contact Person Information User 1 English Wisi Chinese Email Address UsEr 1 mtr com hk Update Tender Info Delete Tender Page 157 of 263 Step 4 Generate key for this tender Security warning may be prompted Please press Yes button Procurer has an option to generate new key or use the default Corporation s key by clicking Submit button Corporation key the key held by Secretary of Tender Board New key generate new key or key pairs for each tender Tender Key s Generation Ref Test Traditi
123. a secured TTE TS GT EE RULES E E Contractors Performance Suppliers Registration Contract Progress Pre qualification of Tenderers Project Status Issuing Tender Notice to Tenderers Contract Trade Download of Tenders Award Contract Tender Clarifications Tender Closing Tender Offers Payment Transaction uestions nswers Digital Cert Report Contract Award 1 2 3 4 5 6 7 8 Closing Activities Report MTR Corporation encourages its suppliers and contractors to use E Tendering in the tender process aret submissions and enhance the efficiency and staff productivity of both MTR Corporation and its business 89948 Log Activity Log File Trans History Security Report Step 2 Choose project code and select the sorting criteria as required The result could be sorted by the contract ref or tender ref Project Status Report To refine your search results select filters below ae Submit Reset Step 3 Click Submit to view the report murer hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Project Status Report To refine your search results select muttiple filters below Project Code Submit JI Reset J Step 4 The Project Status Report 1s shown as below Page 235 of 263 te n d e r Procurer MTR Corporate Limited Username Ken
124. act View Lheckllut Wizard Wir ip File 3 10 03 2 30 83r 462 T est Document 3 10 03 2 30 PM 970 A Microsoft Access Application 310 03 2 30 666 060 File 3 10 03 2 30 PM BEZ Readme html Readme Document 3 10 03 2 30 PM 1 5 3 4 Selected 0 files D bytes Total 5 files 1 550KB ee Step 6 Open the Prequalificationbox mdb by MS Access Page 109 of 263 Microsoft Access PreQualification Box Report OF x File Edit view Tools Window Help x x 5 pomm D PreQualification Box Report Corporation Limited All DateTime this report are Time GMT 05 PreQuatification Box 1992 Procurer issue Date 20021219 Hong Kong and China Gas Company Limited Closing Doe 20021 2 24 0 0 Download Dege 2003 3 0 14 30 Liuestionnaire Subscriber Supplier Company Upload Upload Tot Start Time End Time Attach 2454 Bur 20021 2 818131 20041 219 19 51 33 Paga I 5 E P Ready ES ESI E ES rg ERST Step 7 Open POBoxSummary txt to have a quick view on the PQ box report Page 110 of 263 POQBoxSummary tst Notepad Of gt File Edt Search Help PreQualification Box Report Corporation Limited all Date Time in this report are HK Time 08 00 PreQualification Box ID PreQualification Box Ref Procurer Name Hong Kong and Ch
125. administrator has assigned the registration team the verifier of the team should receive an email if email alert is set in registration team record and search the registration following Step 1 to Step 4 as illustrated in Search New Existing Registration Please choose Pending to Verify as criteria in Status Step 2 Check the information in registration form Registration Details Ref 00841 A1 General Information 1 Company Name TR Supplier Account English Chinese 3 Correspondence Ottice Address For MLC Plaza E 3 TTE 50 2 Tel 251 25465 251 25469 Se oe 6 Main Business Nature Step 3 Amend information if any Step 4 Go to Section F to download view the attached documents by applicant Verifier can also upload existing files about this company F Procurer Document Storage 1 Procurer Storage Brow Cance is Upload 2 Upload The total document size for each upload is limited to 20 2 Procurer Storage Download Step 5 Go to Section Al General Information and select appropriate trade s the trade code is consisted of two or three levels please select sub trade names in boxes Check the box Is in Permanent List if the contractor is already the Permanent List of Qualified Contractors Press Add button to confirm Notice the lo
126. and All 21 00021 P CON 012 2013 07 10 11 47 Pending for Approval 22 00022 p con r12 2013 07 12 17 13 Closed 23 00023 P ADV R1 2013 07 19 17 53 Pending for Approval Page Previous 1 2 3 Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map De Archive Request Ref 00002 Reference No Reason Requestor Information Tel No Fax No Email Address History 2013 06 16 18 32 Ken Wong New Request 2013 06 16 18 32 Ken Wong Status Submitted gt Approved 2013 06 16 18 32 Status Approved gt Closed Page 257 of 263 XV Site Map Step 1 Click the Site Map from the menu bar Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile ReportiLog Logout 5 his E Tendering Website provides electronic means for handling the following activities in a secured and expedient mann 45 1 Suppliers Registration 2 Pre qualification of Tenderers 3 Issuing Tender Notice to Tenderers 4 Download of Tenders 5 Tender Clarifications 6 Submission of Tender Offers 7 Questions amp Answers B Contract Award Step 2 The site map for procurer is as shown below Site Map Home Home The main pa e of www hkextender com Pre Tendering Services Advertisement Creating r ORA Searching for the vour PO Q amp A noti
127. ange verifier and approver shown in the above screen as required Moreover procurer user must have the access right in both Search View and Modify Existing in order to modify team member information Step 6 Click Submit button to confirm changes Step 7 Existing registration team can be deleted This function is controlled by the access right of Delete Existing under Team Search the team to be deleted as per Step 1 to 3 above Qe nd r Procurer MTR Corporation Limited Username System Administrator hkextender Home Advertisement PreQualification EETendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Team Search Results Record 1 10 of 10 LIE Team Hame Last Modified 1 Reqistration Team 1 2010 06 23 15 35 Supplier 2010 04 13 14 31 Mew Team 2008 06 24 11 31 Reqistration Team 22 2006 02 06 14 16 12345676901 2345670901 2345678801 2345670901 2545679901 2345678801 2345675801 23456789801 23456788 2005 06 2 17 04 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 2005084 2 17 03 Production Clone 1 2005 0441 3 15 29 Registration Team 2 2004 04 26 15 25 8 LI 2 004021 4004021 4004021 4004021 4004021 4 04021 04021 5 D04021 8SD040215D04021 8D043021 amp D040 2004 0241 2 14 28 10 1234567890 1234567890 1234557890 1234557880 1234567890 1234567890 1234567890 123455789
128. ants to add more files to the existing folder procurer needs to create a folder of the same folder name as the existing folder Then the system will add the new file to the existing folder automatically Only those folders and files with a checked checkbox would be uploaded Tender Document File Name File Description File Size Test 10M zip 3 63 MB Test 20M zip 19 27 MB Test 5M zip 4 99 MB Download Whole Package Please tick the check box for submitting the folder or files All file names in English Only the following characters are accepted a z 2 0 9 underscore _ full stop hyphen left parenthesis and right parenthesis total document size for each upload is limited to 100 Check All Uncheck All Upload Documents Import Standard Document Create Folder Note Folder Name 1s limited to 128 characters File Name 1s limited to 255 characters Upload Documents Tender Document s upload is successtul Documenti s Folder Folder 1 adv ILipg 13 11KB Page 147 of 263 If user wants to change the description in one of the tender document files then user can upload the same tender document file with different description System will automatically update the description Step 4 Acknowledgement of upload tender documents 1 shown as above Step 5 Click Back to return to the tender notice For deletion of a file of the tender document uploaded
129. any s submissions in pre qualification and tendering process This security measure is being widely used world wide for electronic transactions lt p gt lt gt lt gt lt p gt For overseas company or Joint Venture Consortium company you can acquire to apply a Digital Certificate online through the system lt p gt lt td gt Page 37 of 263 M Access Control Step 1 Go to the menu bar to choose Access Control under Maintenance This function is controlled by the access right of Access Control under Others Home Advertisement PreGualification E Tendering G44 Registration Maintenance Profile Report Log Logout Site Map Create Hew Project Access Control Search Project Create Hew Trade Assign Registration Admin Procurer Profile Hew Registration al List Standard Document Maint 522 Download Job Ret Attachment Access Control yy MModity amp Update Into Update Infa Create Mewe User Search amp view Modity 5 Update Modify amp Delete Assign Trade Amendment Approval Resend Password I S sl SI SI Change Password Assign Registration Team Change Status Pending for Verity verified Approved gt Expired Change Status Verified Approved Approved gt Suspend Export Update Email 4ddress L E S S ES S SB FI Update Cert Type Step 2 Choose Title for which right o
130. arification LOC ERN 220 Sr enc Eeter or Acceptance ELOA te dose e 222 pA Tonder Award e 224 PTE Report 227 As Contactor 227 B Contractors Irade Status Or Registration Report eei i 229 C Contractors Performance RepOEU tud aula 231 I Contract PrO tess REPON a eoe lud 233 E Project Status Ie DOE p M ta eit 235 P Conmacts Trade 237 OG A Ward ontracte REDO 239 Fly Cosine 240 l Payment 241 TDL 242 ACUVITIES ode rei cos 244 ies 245 IND AUG Pail IRE DOT 247 IN
131. at the top and click Search Tender Notice under E Tendering Step 2 Select the tender notice by clicking the Ref link Step 3 Type in the revised addendum information with maximum of 500 characters Upload new files for the existing addendum as follows Create new folder by typing the folder name then click the Create Folder button For uploading new file to an existing folder the name of the existing folder should be typed Upload tender document files by clicking Browse button and select file Press More File button to repeat attaching more files if necessary Press Update to confirm Only those folders and files with a checked checkbox would be uploaded Addendum 2 Date 2012 02 18 Addendum 2 Status Pending for approval Addendum 2 Info Addendum 2 File Name File Description File Size A Delete Folder Addendum 2 Update Please input revised Addendum Info in the text box below amp click the Update button for revision A Au Please tick the check box for submitting the folder or files The total document size for each upload is limited to 70MB Check All Uncheck Folder Name 1s limited to 128 characters File Name is limited to 255 characters Step 4 An acknowledgement message will be shown Page 165 of 263 Upload Documents Tender Addendum s upload is successful Document s Folder Addendum A doc 19 00KB Step 5 For deletion of indi
132. ate Waiting for Tender Info and Delete Tender button Display Tender Notice form with Create Tender Box Tenderer List Yes 4 Change Closing Date Tender Upload Tender Stage is Documents Import Reviewed Standard Document Update Tender Info and Delete Tender button Display Tender Notice 11 form with Change Closing 4 Date Tenderer List Yes Tender Track Status Suspend Stage is and Upload Addedum Info Issued or amp Documents button Postponed lt Display Tender Notice Yes Tender form with View Tenderer 4 Stage is List nd Track Status Suspende button d or cm End Tender Stage Is Created Waiting for Tender Stage Is Review Created Reviewed els Waiting for Issued or Created Review or Postponed Waiting for Reviewed Review or Reviewed Upload Documents Import Standard Document Scenario 4 Update Restricted Tender Notice Plait TI R Fumi i fe EH IH m BF H HIE EHA heere lirl EH IH mur Fin arm am Fim Inm EL Bees 2 en rer ri rhi im es Bare Er ber hr kee ier in Dirse Page 264 of 263
133. ated PQ ref is shown Page 155 of 263 Delete Tender Notice Unable to delete Tender 229 1 The current contract 229 is used by Pla Plot 228 required ta delete the above PQ before making any change on this tender Step 5 After deleting the related PQ then click the Delete Tender button The acknowledgement of deleting tender and contract information is shown below For deletion of a tender notice created with a new contract ref the same acknowledgement as below will also be displayed Delete Tender Notice Tender deleted successfully Tender Reference 229 1 Contract CONT1228 deleted successtully Tender dacumentz deleted Page 156 of 263 H Approve Tender Notice amp Create Tender Box Step 1 Go to the menu bar at the top and click Search Tender Notice under E Tendering Step 2 Select the tender notice by clicking the link and the status as reviewed Step 3 View the tender notice details and press Create Tender Box button to approve issue of tender This button is controlled by the access right of Create Tender Box under New Tender Notice Confirm OK to create the tender box Moreover approver can press Tenderer List button to review tenderers selected or change the tender closing date before approval of the tender issue ender Notice Ref Test_Traditional RESTRICTED Test_Traditional Status Test 4004 Test
134. basis Email notice to administrator System Administrator Page 40 of 263 A Create Registration Team Step 1 Choose Create New Team under Registration This function is controlled by the access right of Create New under Team Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reportl og Logout Site Map Search Benietration Create Registration Team Create Hew Team arch Team Required Field Team Information Team Name 2 Approver Please select English Step 2 Input team name and choose staff as verifier and approver for registration Step 3 Check Email box if the system is required to send email to the verifier and approver for registration Step 4 Click Submit button to confirm update Confirmation message will be shown as below upon successful update Create New Team Uodate successtul Note If the registration team is set to inactive it will not be shown for assigning team for new registration But the verifier of the inactive team will still receive the email from supplier requesting for information update and be able to update the registration information once the registration 1s assigned to the team Page 41 of 263 View Modify amp Delete Existing Registration Team Step 1 Choose Search Team under Registration This function is controlled by the access righ
135. bels and 10 consecutive columns of inputs The steps of setup are shown as below Step 1 Open the Excel program Then type in all the statements and items for tenderers to fill in like below All the shaded fields will be marked as the input fields Microsoft Excel Book File Edit View Insert Format Tools Data Window Help amp SAY tmv amp f 5121 45 100 Times New Roman 10 B 7 U 1 5 A Input Xs d other cost arising out of the Contract 44 Notwithstanding the requirements as specified in Clause 27 2 of the Conditions of Contract the Contractor shall submit interim payment application upon the completion of the items as certified by the Engineer in accordance with Schedule D ofthe Schedule of Prices schedule A Summary of Tender Sum Description Amount HE 1 Preliminaries including temporary works safety precautions insurance site cleaning overheads etc 2 Design submission including design calculations shop drawings method statements samples setting out site surveys programme plans amp reports etc 3 Works for PRE Station 31 ECS Works 32 LV Works 4 Submission of as constructed drawings amp O amp M manuals Any other items required to complete the Works 5 i4 4 b Sheeti 14 Ready 077 07 cn 071 Be Bm m
136. ces Tendering Service ime Creating new tender notice Searching for the tender notices Tender O amp A Searching for the your Tender Q amp A notices Tender Award Tender Award Searching for the tender awards Registration Reports Logs Contractors rt searched by trades and safety classes Registration Details Searching for registrati Registration Team registration status Contractors Preformance re Create new registration teams Maintenance Create Project Seach and view for project details Create Trade Seach and view for trade details Web Maintenance Standard Document Maint Access Control Assign access righ Profile User Guide Download www hkextender coms user quide Terms of Use Terms of Use for the E Tendering Website Update on Company s information User Profile Add new users Update on user s information Registration Supporting Documents Resource Tools i Speed Test Page 258 of 263 XVI Access Right Matrix General Procurement Operations Project Purchasin Purchasin Purchasin Secretar Admin RNE Mone Purchasing 9 Purchasing y Team SCE Secretary 9 Officer Officer OPS PRJ Secretary of Procurer User Title Tender Board
137. cessfully Step 7 Click on the Create More and repeat Step 2 6 to create another project Home Advertisernent PreQualificetion e Tendering Regestration Maintenance Profile Report og Logout Site Map Create New Project Update successtul N Page 14 of 263 Search amp View New Existing Project Step 1 Go to the menu bar at the top and click Search Project under Maintenance This function is controlled by the access right of Search amp View under Project And only the Project member can view the project details Step 2 Input search criteria about the project e By Project Name e By Last Modify Date e By Project Status active or inactive Home Advertisement PreQualification E Tendering Q amp A Registratic Maintenance Logout Site Map Create Hew Project Project Search Ta refine your search results select multiple filters below RUNE Create Hew Trade Door th Trades Last Modify Date vYYY to Web Maintenance Standard Document Maint Access Control Sort by Last Modified Date Descending Order Step 3 The search result can be sorted by Project Name Last Modified Date default sorted by Last Modified Date Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Reporta og Logout
138. ch the tender and select the specific tender ref 20027 2108 18 38 CohMT 08 D The 2 amp 4 is claged Closing Date Download Q amp A Attachment Tenderer Global e Business Services Limited E17 Open Tender Box Mo Required File Mame File Description File Size 064 Document Attachment 3 pdt Doct 210 52 KB Gap List Gap Update Gap List Step 2 Check the desired gap list check box then press Update Gap List button The acknowledgement would be shown as below Update Gap List Gap list updated Note Each item of the gap list is allowed to be updated once Page 218 of 263 Q Close all Non Tender Box Q amp A For all non tender box Q amp A tenderer can still submit response even after the Q amp A closing time is elapsed To close the non tender box Q amp A the Close Non Tender Box Q amp A function as described below should be used Step 1 Search the tender and select the specific tender Step 2 Press Close Non Tender Box Q amp A and confirm OK to continue This function 15 controlled by the access right of Post LOA under LOC amp the non tender box Q amp A closing time of which has been elapsed will be closed Note All non tender box Q amp A will also be closed at the time when the notification for LOA 1s sent Email Address vincent liueiqo business com hk Public Query 1 MIR supplier 2 supz 40021032ConRefisup21237 sup question 1
139. cified in Clause 27 2 of the Conditions of Contract the Contractor shall submit interim payment application upon the completion of the items as certified by the Engineer in accordance with Schedule D of the Schedule of Prices Times Mew Raman 10 IM 5b 59 summary of Tender Sum Description Amount HE Preliminaries including temporary works safety precautions insurance site clearune overheads etc Design submission including design calculations shop drawings method statements samples setting out site surveys programme plans 1 amp reports etc 62 3 Works for PRE Station 63 31 ECS Works B4 32 LY Works B5 4 oubmission of as constructed drawings amp O amp M manuals BE 5 Any other items required to complete the Works Please state 14 4 b bl Sheets 141 Page 133 of 263 Step 7 Define the item input name Select the input field for the corresponding item Then define its name as 1 if the corresponding item name is labell 1 where the next item would be named as 2 matched with item labell 2 and so on until value of input Repeat this step for input2 for the first one it should be named as input2 1 and so on Microsoft Excel Book File Edit View Insert Format Tools Data Window Help DSHS S6AY sBadio c d Times Ne
140. copy tender submission Please therefore be reminded to take necessary actbn to renew your Certificate so that you may continue to retrieve tender information and submit offer via the System without interruption when opportunities arise 4 The Certificate renewal procedures is similar to that of new application you may refer to the System web site www hkextender com or the attached for details 4 If you have any queries onthe above please contact Ms Sally Tang at tel 652 2993 4316 fax 852 2993 7713 email sostangi mtrcom hk For more information on the System please vist wwwhkextendercom or contact the Help Desk at tel 652 8108 1821 email mtrcligo business com hk Yours faithfully Becky Yuen Manager System and Logistics Page 33 of 263 Post reminder Dear Sir Madam Thank you for your participation in our e Tendering System System in the past According to our record in the 5ystem your Digital Certificate Certificate has expired and we would like to remind you torenew and verify the valid Certificate to our System as soon as possible For operation efficiency and environmental protection purpose the Corporation will utilize the System as much as possible and minimize the use of traditional hardcopy tender submission Please therefore take necessary action to renew the Certificate so that you could retrieve tender information and submit offer via the Sys
141. ctors of approved or expired status for open tender Create Tender Box Update successtully Note that the key files and the corresponding passwords are required for the tender opening They should be kept in a safe place The Corporation s key will be renewed when necessary or at least annually to reduce the chance that it would be leaked to outsiders Appropriate measures have to be taken so that they can only be accessed by authorized persons Page 160 of 263 IX Manage Tender Notice 5 Tender Return 5 Tender Return BEGIN Y Iterative Process Y Submit query Suspend Post Addendum Amend tenderer list Saini Check Status for p a aaa mail notice to tender document Advance Query Email notice to answer amp Email notice to approver addendum Email notice to new download Email notice to tenderer tenderer tenderer n di Tenderers submit tender offer Financial amp Technical Forward query Receive query answer Answer query 1 Answer query private Approve Addendum No y Email notice to procurer user No Offer Email notice to tenderer Amend tenderer list y remove tenderer Email to tende
142. d PreQualification List Reviewed 2010407 27 20104 2 28 21 00 CohMT 8 00 TEST1001 testO710 test0710 testO710 test0710 testO710 071 009 010 GOODS SCRAP SALE SCRAP SALE EQUIPMENT MACHINERY Potest0 10 Pitest0710 Pitest0710 Potest0 10 Step 8 The following message will appear At the same time an email notice will be sent to approver assigned for the project PreQualification Review Update successfully Step 9 The status of the PQ will be changed to Reviewed Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reporta og Logout Site Map PreQualification Notice Search Results Record 1 1 of 1 Closing Date 1 2127 P0227 20024 2 27 Reviewed Page 1 Page 99 of 263 E Create PreQualification Box Step 1 Go to the menu bar at the top and click Search PreQualification Searching criteria are 1 PQ Closing Date 2 PQ Issue Date 3 PQ Stage 4 Keywords in PQ Ref or Subject By default the search result will be ordered by issue date Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Logout Site Map Post PreQualification PreQualification Search PreQualification To refine your search resultz select multiple filters below IssueDate to 25
143. d PQ by paper submission notification should be prepared manually PreQualification Short List Update is successtul Page 113 of 263 J Postpone PreQualification Closing Date Step 1 Search the PQ and click the specific PQ Ref Please refer to Section D Step 1 2 Step 2 Input the new closing date time of the PQ and click Change Closing Date button This button is controlled by the access right of Postpone under PQ Notice PreQualification Ref Pithik Closing Date 007 9 08 05 v Time 18 15 0 00 __ Change Closing Date ICENEENI Step 3 An acknowledgement message will be shown and email notification will be sent out to the selected contractors in the prequalification list for restricted PQ and to all contractors of approved or expired status for open PQ Postpone PreQualification Update is successful 2007 0505 18 15 2007 0805 18 30 oMT 08 00 Page 114 of 263 K Suspend PreQualification Step 1 Search the PQ and click the specific PQ Ref Please refer to Section D Step 1 2 Step 2 Click Suspend button and click for the suspension confirmation This button is controlled by the access right of Suspend under PQ Notice CONENENEN MM 09 2007106405 2007 08 05 Time 18 15 v HKT GMT 08 00 Change Closing Date Project One Step 3 An acknowledg
144. d Pepected Motice by SOF ust sce 20074073 1347 34 er Curie sie Page 69 of 263 grender Registration Rejected Final Approval Rejected successtully Changes rejected by approver after verified by verifier Step 4 Approver presses Update Reject button to reject the update An acknowledgement message will be shown All the to be updated registration information is rejected and no change is made to the existing information Supplier and Verifier will receive email to notify the rejection 2003 01 17 08 51 17 Amended by Kenneth Yeung mtr 2003 0116 17 57 09 Amendment amp pproved by Rick Lam mtr cam 2003 01 18 17 11 08 Amended by Kenneth Yeung mtr 2003 01 13 20 02 41 Amendment Approved by Rick Lam mtr cam 2003 01 13 13 53 50 Amended by Kenneth Yeung mtr sce 2003 0113 17 18 24 Approved by Rick Lam mtr cam 2003 0113 16 31 56 Recommended by Kenneth weung mtr sce 2003 0113 13 48 22 Application received Update App Update Reject close Registration Rejected Final Approval Rejected successtully Page 70 of 263 M Export Registration Data to CSV Step 1 If registration data is required in a soft copy the search result of the registration s be exported to csv format This function is controlled by the access right of Search amp View amp Export under Approval List Step 2 Click Export to CSV
145. d also the Sort by as required The result could be sorted by the contract ref or the tender ref Step 3 Click Submit to view the report as shown below te n d E r Procurer MTR Corporate Limited Username Ken Wong hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Contracts Trade Report Search Results Record 1 48 of 48 Contract Ref Contract Title Tender Ref Tender Trade Description Tender pander LOC LOA ru Name Code Q amp A Date Name Notice Sum 1 Yes Project 1 1111111 1111111 111111111 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Bar Project 1 123456 123456 123456 gt Reinforcement Steel Bar gt Steel 01 001 001 Yes Yes Project 1 AD130415 AD130415 AD130415 m gt Reinforcement Steel Bar gt Steel 01 001 001 Yes ar Project 1 AD130438 AD130438 AD130438 cip tis 01 001 001 AD130440 AD130440 AD130440 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Bar AD13047 013047 013047 GOODS gt Reinforcement Steel gt Steel 01 001 001 013048 013048 013048 gt Reinforcement Steel Bar gt Steel 01 001 001 AD13049 AD13049 AD13049 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Yes Yes 2013 05 07 Bar AD130623 AD130623 AD130623 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Bar A
146. d is successful Tender Reference Issue Date 2004 06 28 Contract updated is successful Contract TitlefEnglish ABC Contract Title Chinese ABC Contract Category English Contract Category Chinese Page 154 of 263 G Delete Tender Notice Step 1 Search and view for the tender notice Then click on the Delete Tender button Notice Function for deleting tender will only be available to procurer who has access right in Review Tender or Create Tender Box under New Tender Notice Otherwise the Delete Tender button will not be displayed Contact Person Information User 1 English Chinese Tel Ho 28038000 Farto 25038000 Email Address 1 com hk Update Tender Inf Step 2 Click OK on the confirmation message to continue the deletion process Microsoft Internet Explorer 1 2 Are vau sure vau want bo delete this tender Step 3 The acknowledgement of deleting of tender created with an existing contract ref successfully is as below and only the tender is deleted Delete Tender Notice Tender deleted successfully Tender Reference TENUZ127 Tender documents deleted Step 4 If the contract ref of tender was newly created at tender stage and is now being used by other PQ the acknowledgement of deleting such tender is as below No tender and contract would be deleted until the related PQ is deleted And the rel
147. der Advertisement Page 77 of 263 Step 16 Add company name to the Advertisement List a Select the company s from the contractor list of the same trade code as the advertisement and click Add button b Select all companies of the same trade code as the advertisement by clicking Add All button c Email address es can be added if the company does not exist in the contractor list and then click Add Email d To remove a company from the advertisement list highlight the supplier name in the grid and then click the Remove button e remove all companies listed in the grid click the Remove button Advertisement Ref ADO7059 Advertizenvent List rade Related Suppliers B Liberty Engineering Company Ltd 1184 add Add All of record s 0 fenden Engineering Service Go Lid 241181 Step 17 Press Submit button after finishing the selection of companies for the advertisement list An acknowledgement message will be shown Modify Advertisement List Advertisement list sent Eres sent per advertisemert ist 41 Remarks More companies can be added to the advertisement list before the advertisement closing date Please follow the Search amp View Advertisement procedures to select the advertisement first Step 18 Email notification will be sent to the selected companies Page 78 of 263 B Search amp View Advertisement Step 1 Go to
148. der Box Step 1 Go to the menu bar at the top and click Download Tender Box This button is controlled by the access right of Download Tender Box under Tender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Post Tender Notice This E Tendering Website provides an Bi earch Search Tender Award Suppliers Registration Pre qualificatian of Tenderers Tender Issuing Tender Notice to Tendere Download of Tenders Tender Clarifications Submission of Tender Offers Questions amp Answers Contract Award he following activities in a secured and expedient manner 1 2 3 4 5 6 B MTR Corporation encourages its suppliers and contractors to use E Tendering in the tender process which will improve the quality of tender submissions and enhance the efficiency and staff productivity of bath MTRCL and its business partners Step 2 System will show any closed tender and which zip file 1s not generated listed by Contract Ref The user can exclude compression zipping of any tender box by ticking the checkbox Enter number in the Rank Box to set Download Tender Box rank priority then click Submit button fo 251052402 251082402 2010 08 24 2010 08 24 16 45 1 MB 1 min 14 secs B3 test0o2401 251082401 2010 08 24 2010 08 24 14 30 4 7 MB 2 minz T
149. der Stage Is Tender Stage Is Submit for Review button will show on Post Tender Document Created Created Waiting for MON page and Update Tender Review or Document page Reviewed Tendexstage 1 Created Waiting for Review or Reviewed New Submit for Review Upload Documents Import Standard Document Submit for Approval Review Tender Docume nt Tender Docume nt New Set Set Tender Tender Closing Date Stage to Closing Date Staae to Waiting for 9 ppm Revewed Review Waiting for Review Reviewe Send email to approver Scenario 3 Update Open Tender Notice Page 263 of 263 Scenario 4 Update Restricted Tender Notice Note Button is restricted by Access Control List E Tendering Q amp A Regist Post Tender Notice Search Tender Notice Search Tender Award Scenario 4 Update Restricted Tender Notice Download Tender Box Display Tender Notice form with Tenderer List Upload Tender ae Documents Import Created Standard Document Update Tender Info and Delete Tender button Display Tender Notice form with Reviewed _ Tenderer List Upload Yes Tender Documents Import Standard _ Stage 15 Document Upd
150. dged Declined Mot Acknowledged Page 241 of 263 J Digital Cert Report Step 1 Click the Digital Cert Report from the menu bar under Report Log Home Advertisement PreQualification E Tendering 044 Registration Maintenance Profile Logout Site Map Contractors Trade Safety Contractors Trade Reg Contractors Performance o refine your search results select filters below Contract Progress Project Status Contract Trade Scam Yeo vy Wo Payment naan ompany Hame Error Log Report Type Show Al History Activity Log File Trans History Sort by lssue Date Verified Date Security Report Step 2 Identify criteria for the required report Select the date range of Cert issue date input contractor company name and also the Sort by as required The result could be sorted by the issue date amp company name Digital Cert Report To refine your search results select multiple filters below 00 to 2013 12 11 YYYY MM DD to v MM DD v Company Name Show All History Certificate Status Show All Key Length Show All Note Report Type and its options remain unchanged Currently Report Type with following options e Show History default e Show Latest Only Certificate Sta
151. dv Ref ADY YMM99 PreQualification Advertisement Post PreQualification Advertisement Information 5 LISTE Contract 1 Information Contract Tender Ref 2 English Chinese x m Chinese Contract Title orntract Category Step 5 Input contract no tender ref no the no entered should not be duplicated with other contract no already stored under the system contract title contract category contract description etc Step 6 Select trade for the contract Page 75 of 263 T Trade Please select m s Please select PreQualification Ref 0 1 Generate PreQualification Ref Services 02 m MAINTENANCE SERVICES 03 English po 2 Precast Concrete Product 05 Issue Date Floor Hardener 06 Concrete Admixture 07 Closing Date Plastering Materials 08 HKT GMT 08 00 Plastering Admixture 09 Plastering Other Materials 10 Rubber Vinyl Flooring 11 m N Formwork 13 Formwork Other Materials 14 English Joiner 15 Ironmongery 16 Metal Work Products 17 Chinese Plumbing amp Drainage Pipework 18 PreQualification Sanitary Wares amp Fittings 19 files Document Paint 20 Vin Paper 21 2 J Bowe Deec O Signage 22 limited to 70MB Waterproofing Admixture 23 Joint Sealant 24 le Fire Protection Products 25 Scaffolding and Safety Products 26 ontact Per
152. e Folder to create Folder Note Folder Name is limited to 128 characters File Name is limited to 255 characters Step 3 Select Documents specify Desc Revision Revision Date and Click Upload Document to upload document to system Noted Allow User export File List to Excel with report title generated at and page number Click Export to Excel button Page 31 of 263 L Reminder for E Cert Renewal a E tendering system can automatically send notification email to supplier when e Cert is near to expiry Allow to define days to be expired system configuration file System Configuration File Portal ini eCert SendReminder Y DaysToBeExpired 30 0 30 ReminderEmailSubject Renewal of Digital Certificate for MTRCL E Tendering System Note The system can only support 2 templates only 0 post reminder negative post reminder positive pre reminder Page 32 of 263 Pre reminder Dear Sir Madam Thank you for your participation in our E Tendering System System According to our record in the System your Digital Certificate Certificate will be expired shortly As the Certificate renewal process will take a few weeks to complete we would like to remind you to renew the Certificate as soon as possible before its expiry 4 For operation efficiency and environmental protection purpose the Corporation will utilize the System as much as possible and minimize the use of traditional hard
153. e Is Tender Tender Q amp A Ref UAT testing Phoebe After Batch3 test 140121 After Batch3 test abc Batch3test1701211 2 UAT 25 9 2007 Project 1 test20101214 1 test20101214 1 No test20101214 1cQ2 3 UAT 25 9 2007 Project 1 testtender20100119 2 testtender20100118 2 Yes testtender20100119 2 0 Export to Excel to Excel Tender Closing Date amp ontract Title ls Tender Tender Q amp A Ref Contact Person Time Created by Batch3test1701211 Phoebe Kwan 2011 11 10 21 00 Phoebe Kwan No test20101214 1cQ2 UAT123458678801234557890 1 2011 05 02 02 30 12345878901234587890 12 testtender20100118 2 UAT12345678901234587880 1 2011 04 45 12345878901234587890 12 report can be output to Excel format by clicking the Export to Excel button Page 240 of 263 I Payment Transaction Report Step 1 Click the Payment Transaction from the menu bar under Report Log Payment Transaction Report o refine your search results select fiters below Date I ro to 2003 15 Transaction Type ALL Transaction Status ALL sort by Please select Submit Reset Step 2 Identify reporting criteria for the required report e g contractor name transaction type date range or transaction status The output of the report can be sorted by transaction date contractor name or transaction type Step 3 Click Submit to view the r
154. e contractors submitted tender offer or tender query will also receive e mail about tender addendum Page 168 of 263 E Check Edit Tenderer List amp Check Tenderers Status Step 1 Find the specific tender and click Tenderer List button This button is controlled by the access right of Check amp Amend Tenderer List under Tender Notice Tender Notice Ref Test Email2 RESTRICTED Tender Ref Test_Email2 Status 00000 ssued Step 2 The tenderer list will be shown Tender Notice Ref AD13012 1 Tenderer List PreQualification shortlisted Suppliers Please select rade Related Suppliers Please Select Tenderer List Tenderer Alias Company One 8721 A Company Two 87 3 B Test Reg One 905 E Remoue Remove All Save Back The following message will be prompted if the supplier already in the list Page 169 of 263 Tender Notice Ref 4D13012 1 Tenderer List PreQualification shortlisted Suppliers Please select Add rade Related Suppliers Company One 872 Tenderer Alias Microsoft Internet Explorer Reason Supplier is in the notification list Remove Remove all Save Back e The following message will be prompted 1f the alias is already used Tender Notice Ref AD13012 1 Tenderer List PreQualification shortlisted Suppliers Please select 44 rade Related Suppliers Test Reg Three 888 Permanent Add Tenderer Alias
155. e name and trade code as shown Trade Information Trade Code 05 004 005 Irade Name Precast Concrete Product gt Precast Concrete VVorks gt Hollow Concrete Blocks low Concrete Blocks EA gt np Step 8 Press Close button after viewing Page 24 of 263 G Update Existing Trade Step 1 Follow Step 1 to Step 5 under Section F Search and View Existing Trade Step 2 Update information of trade code by selecting a specific trade This function is controlled by the access right of Modify Existing under Trade Trade Information Trade Precast Concrete Product gt Precast Concrete Yorks gt Hollow Concrete Blocks Hotow Concrete Blocks E MANESH gt ANCE gt SBR TOARN Step 3 Click Submit to update the information Step 4 An acknowledgment message will be shown after successful update Update Trade Update is successtul Page 25 of 263 H Delete Existing Trade Step 1 Follow Step 1 to Step 5 under Section F Search and View Existing Trade Step 2 A trade can be deleted by first checking the box and click Delete Checked Message will be prompted by the system to confirm the deletion This function is controlled by the access right of Delete Existing under Trade User can click Check button to select all trade displayed or click Uncheck button to deselect all checked trade s Home Advertisement Pre
156. e removed by selecting the contractor in the box and then clicking the Remove button Clicking the Remove All button will remove all the contractors listed in the box Page 87 of 263 PreQualification List Supplier List from interest list of Advertiseme Add Add All rade related supplier Debbieew Company Add Add All nviting Unregistered suppliers Add Email CNT Hk Deb C4 Company Debbieev Company Remowe Remove All Notice The function for checking or amending the PreQualification list 1 available in the PreQualification Notice created And it is under the access control of Check amp Amend PQ Contractor List under PQ Notice section To use the function first search and select the PreQualification Notice as described in Section D then click the PreQualification List button and follow to c of Step 11 Step 12 Press Submit button after selecting the contractor list At the same time an email notice will be sent to reviewer Step 13 An acknowledgement message will be shown as follows Modify PreQualification List Update is successful Note For Open prequalification no prequalification list is required contractors of approved or expired status will be notified in email by the system Page 88 of 263 B Modify PreQualification Information and Documents The modification functions are controlled by the acc
157. eceive email notification and view the query and answer even they are not the tenderer who submits the query Procurer can select question and or attachment to disclose to all contractors However the other tenderers cannot see the name of the tenderer submitted the query Step 5 The query can be forwarded to other users by inputting the e mail address and press Forward Query button No attachment will be forwarded The email receiver should log on his her account to download the query file Only user assigned to the project can download the query file If the other users do not have an account in the system the relevant files should be downloaded and forwarded to the users using ordinary email application Step 6 Press Submit button when answer has been typed and or files attached and confirm OK for reply to the tenderer An acknowledgement will be shown Answer Query Your answer has been sent Notes Private Query would be separated from public query Public Query Message 1 Global e Business Services Limited 1 Answer Query C PRJ 0001 1gebs12265 Q Question number 2 20027 105 17 21 health doc A Answer Question 2 200241105 17 25 contig ini Private Query Message 1 Global e Business Services Limited gebs1 Answer Query C PRJ 0001 1gebs11264 Question number 1 2002491005 17 21 A answer for question 1 20024 105 17 24 aaa doc Page 177 of 263 I Download Ten
158. ed to 70 ves Email Address a Type the answer in the text box Attach document file if any by clicking the Browse button Decide to answer the query privately only the contractor who submitted the query can see the query and answer or publicly All contractors in the prequalification list can also see the query and answer but not knowing the name of contractor who submitted the query Procurer can select question and or attachment to disclose to all contractors Step 5 Query can also be forwarded to other users by inputting the e mail address and press Forward button No file attachment will be forwarded The email receiver should log on Page 102 of 263 his her account to download the query file Only user assigned to the project can download the query file If the other users do not have an account in the system the relevant files should be downloaded and forwarded to the users using ordinary e mail application Step 6 Press Submit button and then OK button to confirm and an acknowledgement message will be shown Email notification will only be sent to the contractor who submitted the query no matter it 1s a public or private answer Remarks a If the answer is public the answer will be shown to all contractors in the prequalification list and the question and or question attachment can be selected to disclose to all contractors but the contractors ca
159. einforcement Steel Bar gt Steel 01 001 001 Bar P CON 010 GOODS gt Reinforcement Steel gt Steel 01 001 001 Rar Project Status Report e D Project Name Contract R Contract Title Tender Ref Tender Trade Descr Tender Tr Adv Tender Tender Q LOC LO Issue LOA Contractor Award Not Contract 8 1 Project 1 P CON 01 P CON 01 01 GOODS gt Remforc 01 001 001 Yes Yes 2 Project 1 AD130440 AD 130440 AD130440 GOODS Reinfore 01 001 00 Yes 3 Project 1 P CON 02 P CON 02 P CON 02 GOODS gt Reinfore 01 001 001 4 Project 1 P CON 04 P CON 04 P CON 04 GOODS gt Reinforce 01 001 001 5 Project 1 123456 123456 123456 GOODS gt Reinforc 01 001 001 6 Project 1 P CON R P CON R9 P CON R9 GOODS gt Reinforce 01 001 00 Yes 7 Project 1 D130438 AD 130438 AD130438 GOODS gt Reinforce 01 001 00 Yes 8 Project 1 P CON R P CON R99 P CON R99 GOODS gt Reinforce 01 001 001 9 Project 1 P Con 011P Con 011 P Con 011 GOODS gt Reinforce 01 001 001 10 Project 1 P CON 05 P CON 05 P CON 05 GOODS Reinfore 01 001 001 11 Project 1 P CON 08 P CON 08 P CON 08 GOODS gt Reinforc 01 001 001 12 Project 1 con201304con2013040301 con201304030GOODS gt Reinfore 01 001 001 13 Project 1 con201304con2013040302 con201304030GOODS gt Reinfore 01 001 001 14 Project 1 01 010 P CON 010 GOODS gt Reinforc 01 001 001 15 Project 1 01 012 012 GOODS gt Reinforce 01 001 001 16 Project 1 01
160. elete a Q amp A document press Delete button Then acknowledgement would be shown as below Delete Documents Update is successful Step 3 To add more documents press the Browse button and search for the file to be uploaded The check box in front of the file has to be checked in order to be uploaded to sever Then press Upload Documents after finished selecting files The acknowledgement would be shown as below Upload Documents i254 Document s upload is successful Document s Attachment 1 pdt 40 0068 Note File description can be modified by uploading the same file with new file description Page 212 of 263 N Open Tender Box Q amp A Step 1 Activate the Open Tender Box program as detailed in Section IX Select Q amp A Box under Private Key List for Step 2 Insert the Corporation s key file by clicking Browse button and select the file and enter password Step 3 Click Add button Step 4 Click Finished button Private Key List For Tender Q amp A Box A detaultcert der Private Key A defaultcert der Add Password Clear Letters in Password must be typed the correct ease Finished Step 5 Click Browse button to locate the Q amp A box downloaded Step 6 Identify destination path by clicking the Browse button Q amp A Box Decryption by Download File www MTRe Tendering com Download Tender Box Beport
161. ement message will be shown and email notification will be sent out to the selected contractors in the prequalification list for restricted PQ and to all contractors of approved or expired status for open PQ suspend PreQualification Box Update is successful Page 115 of 263 PreQualification Assessment PreQualification Assessment PreQualification Assessm ent BEGIN send Q amp A to Short list supplier who submitted PQ Iterative Process Close all PQ Q amp A Create PQ Q amp A Y Email to Reviewer No Reviewer reviews modifies Creator modifies PQ PQ Q amp A Q amp A Inform Reviewer Review PQ Q amp A Reviewed Yes Y Email to Approver Y Reviewers Creator Approver modifies PQ Q amp A reviews modifies PQ Q amp A Inform Approver Yes Issue PQ Q amp A Email notice to tenderer Post PQ Q amp A to web Suspend Postpone Advance Check Status for PQ Tenderers submit PQ Q amp A document Q amp A Y Y download piel nou GOOD de Fer Email notice to tenderer M Y Disable PQ Q amp A immediately Download unencrypt PQ
162. ency and staff productivity of both MTRCL and its business partners Step 2 Choose user as registration administrator from the drop down list as shown below Home Advertisement PreQualification e Tendering G amp A Registration Maintenance Profile Logout Site Map Assign Registration Admin Required Field Registration Administrator ITE Administrator Team mtrateam Admin Team One Admin Team mtrateam Admin Team One anit Team ProjMianager ProjManager ProjMianagers Admin Team PY CHAN Matthey Chan Admin Team testPhii test 11 Admin Team userz User Two Admin Team vatl fn watiini Assistant Purchasing Manager apm Assistant Purchase Mar One Assistant Purchasing Manager kvwovkk Kai Kwong Yong Assistant Purchasing Manager mannwrm vai an Nar Assistant Purchasing Manager mtrapm1 Assistant Purchasing Mgr one Assistant Purchasing Manager mtrapm2 amp ssistant Purchasing Mar Twoj Page 27 of 263 Step 3 Check Email box if the system is required to send email to the registration administrator every time when new registration 15 received Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reporta og Logout Site Map Assign Registration Admin Required Field Registration Approval Information Registration Approval Title Admin
163. ender box download ey GNE INNEN NNNM NENNEN GS 6 3 3 Contract Award Notice el E IL X LX L Xx xtd Post LL x I 3 o L1 x J d NewQ amp A 712 Review 13 Create Q amp A Box Issue Q amp A ee ee GNO ee p 21 Search X x x XK Jx Jx J x J x x J x 22 XS 3X I J 3 31J 931 31 31 3 7 2 4 Check 7 51 Download Q amp A Box Q amp ABox 32 Disable Q amp ABoxdownload 1 11 Download non tender Box Q amp A Update Gap List ee ee p S ono ee o eee eee eee eee RR ost FQ List New RFQ Notice Review REG Create RFQ Box earch n Tender Notice ostpone Tender Box uspend reate Addendum ost Addendum Answer Clanfication Check RFQ List Check Status Download RFQBox Disable RFQ Download ost RFQ Award Notice earch RFQ Award Notice NOT APPLICABLE Data Archiving egistration Approval Path ccess control X y mS Em 10 1 3 After Login s News Page Questionnaire fo X Registrat
164. endering Q amp A Registration Maintenance Profile Report Log Logout Site Map Contractors Trade Safety Contractors Trade Safety Class Search Contractors Trade Reg Contractors Performance To refine your search results select multiple filters below Contract Progress Project Status Contract Trade Tender Closing Payment Transaction Audit Trail Error Log Activity Log File Trans History Security Report Remove Remove All Step 2 Click the report Contractors Trade Safety Contractors Trade Safety Class Search Ta refine your search results select multiple fitters below Trade Please select Add Remove Ramaoue all safety Class Please select Add 2 sort by Please select Submit Reset Step 3 Select the desired trade code s not more than 6 trade codes and safety class es or it will be searched for all trades or safety classes by default The report output can be sorted by Name of Contractor Status of Registration or Safety Class Then click Submit to view the contractor s details as below Page 227 of 263 Contractors Trade Safety Class Search Results Record 301 400 of 1640 Company Safety Class Name of Contractor Status of Registration Safety Class Validity 301 TESTING amp CERTIFICATION LABORATORIES LIMITED 1664 Approved HONG KONG LIMITED 1479 Approved SAFETY CLASS 1 CNT S
165. enerated for the tender by clicking the Browse button and enter password Step 7 Click Add button Step 8 Click Finished button Private Key List For Tender Box C Q amp A Box Private Key A defaultcert der Password Letters in Password must be typed using the correct case Step 9 Locate the tender offer by clicking the Browse button Step 10 Check Print Tender Report and Offer s after Decryption if required Page 183 of 263 Step 11 Identify the destination of the decrypted file by clicking the Browse button PIED 12 Click _ Tender E Box t Decryption byt Download File www hkextender com Download Tender Q44 Report Proacurer MTE Corporation Limited Tender QsA Bef TDBRefBroDema Issue Date f OO03 703 25 Closing Date ZOO03 03 25 14 15 HET GMNT 08 00 Project Project One Trade 01 009 010 GOODS gt SCRAP SALE gt SCRAP SALE EQUIPMENT MAC Subject TDBefBRroDemo Subject Username Patrick Chiu Exe Download File T E m lint en TDReffroDemoOfet2387 ES Ee Destination Path mE 5 m n ri Print Tender Report a and offer After Decryption The tender submissions will be stored a folder named as TenderBox tender box no in the destination path Tender offers will be stored in separate folders according to the tenderer s alias and the Tender Offer ID as follows Jandarhoxthtl
166. ep 2 Click the report Contractors Trade Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Contractors Trade Status of Registration Search To refine your search results select multiple filters below Permanent List Indicator All Status of Registration Please select Remove Remove All Step 3 Select the desired trade code s not more than 6 trade codes permanent list indicator registration status es or safety class es it will be searched for all trade permanent list indicator registration status or safety classes by default The report output can be sorted by Name of Contractor Status of Registration Safety Class Date of Application or Date of Approval Then click Submit to view the contractors details as below Page 229 of 263 Contractors Trade Status of Registration Search Results Record 1 19 of 19 xpi Name of Contractor Status of Registration Safety Class Date of Application Date of Approval Expiry Date C amp D 2 Approved 2013 03 25 15 50 2013 03 25 Approved 2013 04 16 12 15 2013 04 17 Approved 2013 04 16 10 19 2013 04 16 2013 03 27 16 21 2013 03 27 Company One 10 Company Four 8 Company One Approved 2013 03 27 17 35 2013 05 02 11 03 2013 06 28 2013 05 03 Company one VPC2 Approved Company SIT Four Suspended Company SIT One
167. ep 2 Input search criteria like closing date issue date stage etc Step 3 Choose Created or Review in Stage Step 4 The PreQualification notices will be shown and the status of PQs shown in the search result is Created or Reviewed Click the Ref link to view the details Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile ReportLog Logout Site Map PreQualification Notice Search Results Record 1 1 of 1 1 Ppa n2128 P2128 2003 4 92 Created Page 1 Step 5 Click on the Delete PQ button to delete PQ Page 95 of 263 Contact Person Information Purchasing Manager One English One chinese Email Address mtr pm hotmail com Update Info Delete Po Y Close Step 6 confirmation alert will be prompted and click OK to continue Microsoft Internet Explorer Are vou sure you want to delete this a The acknowledgement of PQ created with an existing contract ref is shown below Delete PreQualification Notice PreQualification is deleted successful PreQualitication Reference POADO03095 PQ documents deleted b The acknowledgement of PQ created with a new contract ref 1s shown below Delete PreQualification Notice PreQualification is deleted successful PreQualification Reference 1234 Contract UAT1234 deleted is successful PO documents deleted c The acknowledgeme
168. eport as shown below Payment Transaction Report Export to CS Payment Transaction Transaction Date Contractor Hame Amount Status eee ME MEL 22 CBE o EZ 2003 03 20 10 18 20 2003 05 20 10 19 09 2003 05 20 10 22 44 2003 05 20 10 23 18 2003 05 20 10 51 50 2003 05 20 11 02 25 2003 05 20 11 08 38 2003 05 20 11 08 57 2003 03 20 11 03 33 2003 05 20 11 09 49 2003 05 20 11 11 20 2003 05 20 11 11 27 2003 05 20 11 14 30 2003 05 20 11 14 36 11 0011573 11 0011574 11 0011575 11 0011576 11 0011577 11 0011578 11 0011579 11 0011580 11 0011551 11 0011582 11 0011583 11 00115654 11 0011585 11 00115856 unittest 70403 4 855 unittest 70403 4 855 unittest 70403 4 855 unittest 70403 4 555 unittest 70403 4 855 unittest 70403 4 855 unittest 70403 4 855 unittest 70403 4 855 unittest 70403 4 855 unittest 70403 4 855 unittest 70403 4 855 unittest 0403 4 85581 unittest 70403 4 855 unittest 70403 4 855 l Cert Fee l Cert Fee l Cert Fee l Cert Fee I Cert Fee l Cert Fee l Cert Fee I Cert Fee l Cert Fee l Cert Fee I Cert Fee l Cert Fee l Cert Fee I Cert Fee at at at The report can be output to csv format by clicking the Export to CSV button Mot Acknowledged Mot Acknowledged Mot Acknowledged Mot Acknowledged Mot Acknowledged Authorized Declined Mot Acknowledged Mot Acknowledged Mot Acknowledged Declined Mot Acknowle
169. er LOC amp LOA File File Description File Size folder1 Tender Document boot ini Download Whole Package Contact Person Information vomi fn vprm1 In English vpr fn vpn In Chinese Email Address vincent liweigo business cam hk Post QA Post Loc Post LOA Close Alert message will be prompted if non tender box Q amp A s are still not yet closed Windows Internet Explorer tender box Q amp As related to this tender are still not yet dosed Press OK to continue the process and those Non tender box Q amp As will be dosed by the system Cancel Note Tender box Q amp A with auto close feature However non tender box Q amp A required close manually thus an warning message should be shown to alert user before issue LOA Step 3 Select the tenderer from Tenderer List to which LOA 1s to be sent All invited tenderers could be selected to issue LOA regardless it has submission or not or whether it has submitted offer or no offer with reply or no reply Send LOA Tender Ref Test 111 Tenderer List Please select v Please select 201010314 916 44 Company One 872 33 Supplier 8721 890 11 Test accountdebug2 926 55 Alert message will be prompted if the selected tenderer has no offer record in the system Windows Internet Explorer Alert message will be prompted if the selected tenderer has no reply rec
170. er 3 CAM User_2 user 2 User 7 user 7 w 5 Tender Pemesseecl rete Tender CAM ser 4 user 4 Review Tender CAM Liter 2 user 2 Create Tender Box Issue Non Tender Q amp A Step 9 Click Submit button when the update is finished Step 10 An acknowledgement message will be shown when update is submitted successfully Update Project Update is successful Page 18 of 263 D Delete Project Step 1 Search Project as described in Section Step 2 The search result will be displayed as shown below This function is controlled by the access right of Delete Existing under Project Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Project Search Results Record 1 10 of 42 Oe Project Two 20024 2 27 11 07 Project One 20024 2 27 11 07 fz 20024 2 27 10 48 PROJ Tracy 20024 2 27 10 48 0001 20024 2 2 10 37 1118 20024 2 27 10 16 T Project 2002414986 15 43 vit project 200241486 00 17 OO REM LT vutest project eng 200271117 13 19 vprojecti name eng 2002 1715 15 04 Check All Uncheck All Delete Checked Project Mame Step 3 Select a specific project by checking the box before project name User can click Check but
171. er Q amp A could also be searched by the keyword from Tender Q amp A ref or subject at the Keywords section The result could be sorted by Tender Q amp A ref subject issue date or closing date Home Advertisement PreQualification E Tenderip Kegiso Maintenance Profile Report Log Logout Site Map Search Tender Q amp A his E Tendering Website provides an electronic Search O amp A ities in a secured and expedient manner Suppliers Registration Download Tender Q amp A Pre qualification of Tenderers Issuing Tender Notice to Tenderers Download of Tenders Tender Clarifications Submission of Tender Offers Questions amp Answers Contract Award 1 2 3 4 5 6 8 MTRCL encourages its suppliers and contractors to use E Tendering in the tender process which will improve the quality of tender submissions and enhance the efficiency and staff productivity of both MTRCL and its business partners Top Contact Us Terms of Use Privacy Policy About Us This web site is powered by GO Business Secure Electronic Tendering System Copyright 2010 Global e Business Services Ltd All Rights Reserved Alternatively Tender Q amp A can be searched by inputting the Tender Ref in the Section Search by Tender as follows In such case all the Tender Q amp A of the Tender Ref will be displayed Tender amp A Search To refine your search
172. esponse Type 201340114 08 3 175 00 201340114 09 39 19 00 New Ofer Mot Printed Not Printed 991 20134014 09 424700 201340114 09 42747 00 i Ofer Attachment Fila Name form doc Mot Printed Page 186 of 263 Attachment Fila Nama ABCDEFGHIJKLMNOPOR etgh kImnopgresivwixyzD123455788 inre 473 Company Two 10 00873 00450 1301140933 ofer Decrypied Attachment File Mama Torm doc abedefghijkimnopgretuewxyz R txt Attacnmeant File Name Tomm doz ABCDEFGHIKLMNOPORSTUVWXYZ Attachment File Name fomm doz END OF REPORT 973 20100114 09 4 3 26 00 20130114 097422600 New No Offer 2013414 09 44 36 00 2013 0114 D3 44 36 DO New Ofer 20100114 D3 45 00 D0 201200114 D3 45 00 D0 New Ofer 2013414 D3 45 18 D0 2013 00114 09 45 19 00 m No Offer Page 187 of 263 Tender Box Report MTR Corporation Limited Tender ID Tender Ref No Procurer Mame No of Attachment Attachment File Name Attachment File Name 20130114 1 MTR Corporation Limited 489 company A 00872 00430 1301140037 offer2 Decrypted 2 form doc ABCDEFGHIJKLMNOPORSTUVWXYZ1 5i txt 472 Company Three 00881 00430 1301140042 offer Decrypted 2 form doc ABCDEFGHIJKLMNOPOQRSTUVW X Y efghijkimnopgrstuvwxyzD123458789 amp txt 475 Test Reg One E 00908 OD43D 130114D844 offer2 Decrypted 2 form doc ABCDEFGHIJKLMNOPORSTUVWXYZ1
173. ess right of Post or Review PQ or Create PQ Box under New PQ Notice and are only allowed when the prequalification notice 15 Created or Reviewed I Modify PQ Information Step 1 Go to the menu bar at the top and click Search PreQualification under PreQualification Details can be referred to Section D This function is controlled by the access right of Search amp View under Notice Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report _og Logout Site Map Post PreQualification PreQualification Search PreQualification To refine your search resulte select multiple filters below IssueDate ro to ro Ref Subject Submit Reset Step 2 Input search criteria like closing date issue date stage etc Step 3 Choose Created or Review in Stage Step 4 The PreQualification notices will be shown and the status of PQs shown in the search result is Created or Reviewed Click the Ref link to view the details Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reporta og Logout Site Map PreQualification Notice Search Results Record 1 1 of 1 1 Ppa nz128 P2128 2003 4 92 Created Page 1 Step 5 Click on the Update PQ Info button to modify the information of PQ Page 89
174. ew Team Suppliers Registration ceai Teni Pre qualification of Tenderers Issuing Tender Notice to Tenderers Download of Tenders Tender Clarifications Submission of Tender Offers Questions amp Answers Contract Award 1 2 3 4 5 6 8 MTR Corporation encourages its suppliers and contractors to use E Tendering in the tender process which will improve the quality of tender submissions and enhance the efficiency and staff productivity of both MTRCL and its business partners Step 2 Input search criteria about the registration e By Company Name Trade e By Permanent List Indicator e By Application Received Date e By Newly Approved on List e Team e By Registration Status e By Keywords Company Name Address Nature of Business te d r Procurer MTR Corporate Limited Username User 1 hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Please select TAN 00 2011 11 07 vvvv po 2011 11 07 Peaseseect 8 W Please select Company Name Address Nature of Business Receive Date Descending Step 3 The search results can be sorted by e By Receive Date Descending Page 46 of 263 By Ref e By Company Name e By Status e By Review Date e
175. ew password which must be different from any of previous passwords Note Please click Logout button upon finishing of working in the system Page 4 of 263 II Procurer Profile A Update Company Information Step 1 Go to the menu bar at the top and click Profile Update Company Info This function is controlled by the access right of Update MTRC Info under Procurer Profile Step 2 Change the information in the fields below And note that all the fields are mandatory Input the English name and address in case there is no Chinese company name and address Home Advertisement PreQualification ETendering Q amp A Registration Maintenance erofile Report Log Site Map Company Info Modify Company Information Add Hew User Update User Info Company Hame MTR Corporation Limited Chinese Address 1234 English adds linet Chinese adds line adds line adds lines adds lines Tel 2999 9999 Fax 2888 8888 E mail Address com Step 3 Press Submit button after finishing the change Step 4 An acknowledgement message will be shown when the change is submitted successfully Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile ReportiLog Logout Site Map Update Company Information Update successfully Step 5 Click on the Home button to go bac
176. f Search amp View Change Password and Modify amp Delete under Procurer Profile Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reporta og Logout Site Map Y update Company Info Update User Information N Add New User Update User Info User Information Tracy Name English First cv 0 Last Mame recy Name Chinese racy ss conan Submit Reset Step 2 Select a user from the user list below Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reporta og Logout Site Map Update User Information User Name Tracy Tracy Tracy Tracy Tracy Tracy 7 user1 User One User Information Tracy ser Name English fn In 1 vapoltn vapol In Hame Chinese vati vatiin fn In Title English v pm vami fn vend In vpral In Title Chinese fn vpro In vg fn ve In m E mail Address ftracy_wong go business com hk New Password Confirm New Password Step 3 Change the information of the user selected Step 4 Press Submit button after completing the change Page 10 of 263 E Delete User Account Step 1 Go to the menu bar at the top and choose Update User Info under Profile This function is controlled by the access right of
177. f control is required to be changed Home Advertisement PreQualification E Tendering 044 Registration Maintenance Profile Report Log Logout Ste Map Access Control Please select 1 44 46 Secretary Admin Team Assistant Purchasing Manager Update Info Assistant Purchasing Officer amp View Procurer Profile Approval List Search amp wiew Create Mew User pad Job Ref Attachment Export Search amp view amp Update Into Purchasing Assistant Modify amp Delete Purchasing Manager Trade Registration coordinator Change Password Registration Team Secretary GP Secretary af Tender Board Senior Purchasing Officer Status Verified gt Approved System Administrator System Coordinator Modify amp Update Amendment Approval Resend Password B Status Pending for Verity gt erified Approved lt Expired Approved Suspend IS S sS S s S s fS Update Email Address DUBE RESI SI Update Cert Type Step 3 Check the box es for assigning access right or uncheck checked item to retrieve the right assigned PO Q amp A Hotice 044 Box Search Download Pa Q amp A Postpone Disable PO 2 4 Box Download Suspend Check Status Page 38 of 263 Step 4 Click Submit button to confirm update An acknowledgement message will be shown if the access control is updated successfully Home Advertiserner
178. gistered company s identity as well as signing and encryption of the company s submissions in pre qualification and tendering process This security measure is being widely used world wide for electronic transactions lt p gt lt gt lt gt lt p gt For company registered in Hong Kong you are required to apply an 1024 bit Organisational e Cert under your registered company name through Hongkong Post For the Page 36 of 263 Procurer 0000 IN CertNotA pplied htm table width 100 border 0 cellspacing 0 cellpadding 0 class normtext gt lt tr gt lt td gt lt p gt The electronic tendering system makes uses of Digital Certificate and Public Key Infrastructure to maintain the required security Digital Certificate is used for authentication of the registered company s identity as well as signing and encryption of the company s submissions in pre qualification and tendering process This security measure is being widely used world wide for electronic transactions lt p gt ape lt p gt Procurer O0001 iCertExpired htm lt table width 100 border 0 cellspacing 0 cellpadding 0 class normtext gt lt tr gt lt td gt lt p gt The electronic tendering system makes uses of Digital Certificate and Public Key Infrastructure to maintain the required security Digital Certificate is used for authentication of the registered company s identity as well as signing and encryption of the comp
179. gon user must have access right in Page 52 of 263 Assign Trade otherwise the Add button will not be displayed The maximum no of Trade to be assigned is 180 6 Main Business HVAC Nature CONSTRUCTION WORKS 04 amp SYSTEM WORKS 91 FIRE SERVICES SYSTEM 12 in Permanent List Permanent Approved Trade Remove Remove All Step 6 Highlight approved trade and click Remove button to delete trade if necessary Repeat Step 5 as required to include more trade s for the company Maximum trades 180 Verifier must have access right for Assign Trade under New Registration Step 7 Assign safety class and validity date 1f appropriate f Registrated Country 8 Currency Used CANADIAN DOLLAR 3 Registered 10 Safety Class 4 Safety Class Validity 2003 Step 8 Go to section D Type assessment information in the Remarks Box as necessary If the application is rejected reason for rejection should be stated in the Assessment Box Notice Logon user must have access right in Modify amp Update Info otherwise the Submit button will not be displayed Moreover only verifier can change the status from Pending to verify to Verified and he must also have the right for Change Status Pending for Verify gt Verified under New Registration Step 9 Choose Verified under status to allow approver to c
180. heck and approve the registration or choose Send Rejected Notice to reject the application Page 53 of 263 D For Office Use Only 1 Team New team _ Pending to verify Send Rejected Notice 3 by 4 Approved by Amendment History 20114148 18 14 28 Assigned to New team by System Administrator admin 2011 11 18 18 08 58 Application received Reset Close Step 10 Press Submit button when the verification is finished Step 11 The following confirmation will appear upon successful submission Update Registration Update is successtul Note Verifier can delete the registration which was submitted by someone tampering with the System by clicking the Delete button Page 54 of 263 F Upload New Document Delete Existing Document for Verified Registration Verifier Step 1 Search the registration following Step 1 to Step 4 as illustrated in Search New Existing Registration Please choose Verified as criteria in Status Step 2 The registration pending to be approved will be shown as status Verified Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance ReportLog Logout Site Registration Search Results Record 1 1 of 1 Export to CSV 1 00879 00679 Global e Business Services Limited Verified 2002 04 15 Step 3 Go to Section F to download
181. ication and select the specific PreQualification Step 2 Press Short List and confirm to continue This function is controlled by the access right of Short List for Tender under PQ Box All the PQ Q amp A closing time of which has been elapsed will be closed Note All PQ Q amp A will also be closed at the time when the Short List Notice is sent PreQualification Ref P Test h3222 c Closed orans 201071 2 08 14 45 08 00 The PreGualification is closed Download PO attachments Test 4004 PreQualification Short List Ref PQTest_b3222 Tenderer List Company One 969 Note After close PQ Q amp A no submission by tenderers allow and the PQ attachments still allow to download Page 128 of 263 J Close all PreQualification Non Tender Box Q amp A For all PQ non tender box Q amp A tenderer can still submit response even after the Q amp A closing time is elapsed To close the non tender box Q amp A the Close All PQ Q amp A function as described below should be used Step 1 Search the PreQualification and select the specific PreQualification Step 2 Press Close All PQ Q amp A and confirm to continue This function is controlled by the access right of Short List for Tender under PQ Box All the PQ non tender box Q amp A will be closed PreQualification Ref PQ AD10061 RESTRICTED 2010 06 08 2011 03
182. ice to Tenderers 4 Download of Tenders 5 Tender Clarifications 6 Submission of Tender Offers 7 Questions amp Answers Web Maintenance 8 Contract Award Standard Document Maint Assign Registration Admin MTR Corporation encourages its suppliers and contractors to use 9000101057 ich will improve the quality of tender submissions and enhance the efficiency and staff productivity of both MTR Corporation and its business partners Search De Archive Request Access Control obal e Business Services Ltd All Rights Reserved 68 resolution Step 2 Input search criteria like date range status etc and sorting order Click Submit button te n d c r Procurer MTR Corporate Limited Username Ken Wong hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map De Archive Request Search To refine your search results select multiple filters below Date Range YYYY DD v to 2013 07 Submit Reset Step 3 Click the ID to view detail information about this request Page 256 of 263 te n de r Procurer MTR Corporate Limited Username Ken Wong hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map De Archive Request Search Results Record 21 23 of 23 Exp
183. ier as used throughout this manual should referred to e Tendering Process 2 M END supplier contractor Page of 263 A Log on to E Tendering System Before logon to the E Tendering System please make sure that the computer is connected with Internet through browser and meet the following minimum requirements Operating system Windows XP or above Browser Internet Explorer 6 or above Internet Service Any one of the Internet Service Provider ISP Logon Procedure Step 1 Click Registered Supplier Contractor on homepage of www hkextender com to initiate the logon screen Login Registered Supplier Contractor New Supplier Contractor RegistraBion gt Guest Login Step 2 Type in User ID and Password Then click Login button to logon hkextender com User ID O08560 Password Hew Registration Step 3 If it is the first time logging in to the system the user would be required to change his password then enter the NEW password and CONFIRM the new password entered by inputting the password again Page 2 of 263 Update User Password Please update your password as rt is your first login to the system User ID testi Ere gressus MTR Corporate Limited Password Confirm Hew Password Note Update e Please make sure your password 15 at least 8 characters long Below message will be shown if password is less than
184. ier name matched trade 2 by email address Select advertisement supplier list Click submit button Post advertisement to web Email notice to supplier Iterative Process Supplier reply interest on required contract s Download Suspend interest list advertisement Add new supplier to advertisement list Email notice to Email notice to additional supplier supplier 2 Post adv for contract End Page 74 of 263 A Post Advertisement Step 1 Go to the menu bar and choose Post Advertisement under Advertisement This function is controlled by the access right of Create amp Post under Advertisement Hom Advertizement PregQvalification E Tendering amp Regictration Maintenance Profile ReportiLog Logout Site Post Advertisement Search ddvenisement This E an electronic means for handling the following activities in secured and expedient manner 1 SURGE ee str AE LI 2 Pre qualification of Tenderers 3 Issuing Tender Notice to Tenderers Step 2 Input an advertisement reference number or Click Generate Advertisement to generate reference number by the system No duplication is allowed in the system Step 3 Select project and input the subject of the advertisement Step 4 Input advertisement closing date and time The contractors have to express their interest before closing time The format for Generate A
185. iew the report Home Advertisement PreGualification e Tendering Q amp A Registration Maintenance Report Log Logout Site Map Contract Progress Report To refine your search results select filters below Please select Sort by Please select Submit Reset Step 4 Contract Progress Report will be shown te n d a r Procurer MTR Corporate Limited Username Ken Wong hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Contract Progress Report Contract Information Contract Ref Project Contract Title Tender Ref Trade Description Trade Code AD13047 Project 1 AD13047 AD13047 GOODS gt Reinforcement Steel Bar gt Steel Bar 01 001 001 Advertisement Posting Date of ADV Closing Date of ADV Estimated Range of Cost Contractors Express Interest 2013 04 25 2013 05 22 13 00 M1 Upto HKS40m Company One 3 PreQualification PreQualification Ref Posting Date of Closing Date of Contractors Invited for Submitted PQ No record found Tender Information 1 Tender Ref ETH Tender Invitation Date Tender Closing Date Addendum Issued Date AD13047 Closed 2013 05 06 2013 05 26 16 00 Tender Information 2 Tender Contractors Invitation For Submitted Tender Tender Q amp A Issued Date Issue LOC Date of Issue LOC 1 L
186. ification Document section Please tick the check box for submitting the files The total document size for each upload is limited to 70 Decal Step 2 Locate the file to be deleted and then click on the Delete button on the corresponding line Microsoft Internet Explorer 2 Are you sure you want to delete this document Step 3 Click OK to confirm deletion Acknowledgement will be displayed as below Delete Documents Update iz successful Page 94 of 263 C Delete PreQualification Notice The PQ deletion function is controlled by the access right of Review PQ or Create PQ Box under New PQ Notice and should be only allowed when the prequalification notice is Created or Reviewed Step 1 Go to the menu bar at the top and click Search PreQualification under PreQualification Details can be referred to Section D This function is controlled by the access right of Search amp View under PQ Notice Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile ReportLog Logout Site Post PreQualification PreQualification Search PreQualification Ta refine your search results select multiple filters below ClosingDate EF JE to ro DL v ro to ro Ref Subject Submit Reset St
187. ina Gas Company Limited Issue Date 2082 12 19 Closing Date 2002712724 00 00 Download Date 2903 93 18 14 30 Questionnaire ID subscriber ID Subscriber Company Name Upload Start Time 2082 12 19 19 51 Upload End Time 2882 12 19 19 51 Total Attachment Total PQ fins 1 Step 8 Find the corresponding zip files and unzip them to read the attachment files sent by each contractor Es WinZip 0 zip File Actions Options Help wq Open Favorites Add Extract View Lheckllut Wizard File 3 10 03 2 30 837 462 Text Document 3 10 03 2 30 PM 970 A SUE EE E Microsoft Access Application 3 10 03 2 30 File 3 10 03 2 30 PM BEZ Readme html Readme Document 3 10 03 2 30 PM 1 5 3 4 Selected 0 files 0 bytes Total 5 files 1 550 eue Page 111 of 263 I Shortlist Tenderer List After assessment of the PQ submissions the prequalified contractors can be shortlisted Step 1 Search the PQ and find the required PQ under Search PreQualification Please refer to Section D Step 1 2 Step 2 Press Short List button to select list of prequalified contractors This button is controlled by the access right of Short List for Tender under PQ PreQualification Ref PQCON10 RESTRICTED PreQualification Ref Pix ONT Closed 2002 23 PreQualification List Track Status 2002 2 24 00 00
188. ion etc 10 14 Document Maintenance doo 11 1 1 Contractors Trade Safety X x x x j x x Jx x x J x J x x x J x 11 1 2 Contractors Trade StetusofRegistretio XxX x x x x x x x J x x x x J x 1143 contrsdorPerfommaneoRepot x x x x x Xx 1114 Contract Progress Repot 1 xXx x J x x x x x x x x J x J x x 11 1 5 ProjectStatusRepot x x x x x x x x x J x x x 11 16 Contracts p x p x p x pj x Jf x pf x J x Jf x Jf x p x JT x p x a x X X x x x x x x TEKS x 1119 PaymentTransaction 11 1 10 Digital CetRepot J x x x x x x Jx Jx x J x J x x 1 1 11 Closing ActivitiesReport 924 9 11 d 1 PF PM 3131 11 sx 1212 ErorLog Audit Log 1213 12 1 4 File Transferal Log e 1 x 12 1 5 Secutiry Log E b Page 259 of 263 Appendix Details flow for post Tender Notice Scenario 1 Post Open Tender Notice Tender Notice Post Note Button is restricted by Access Control List Tender Information Contractret APPLICABLE
189. ion in the system the companies must be registered under the system Delete contractor from PQ List Choose company or email address in PQ List box and click Remove button Or click Remove to delete all companies PreQualification Ref PQcert_1 Supplier List from interest of Advertisement Please Select Please select Add All 3 Unregistered suppliers CNT HK Neve Testing Account 822 Goog e Business Services Limted 679 Goba e Business Services Limted 805 Giona Transaction Ic 506 Loca Trade 303 Matsushita Electronic Components Ltd 646 Space Ship 856 unittest 70403 2 852 Step 4 Click Track Status button to view current status so that tracking status report will be shown This button is controlled by the access right of Check Status under PQ Notice Page 104 of 263 PreGualification Ref 123456 RESTRICTED PreQualification Ref Pal 23456 COE ssued Issue Date 2003 0116 PreQualification List Closing Date 2003 08 09 08 00 GMT 08 00 Project One Contract Ref 123 Contract Title English Contract Title Chinese SST Contract Category English Sue Contract Category Chinese Qn pv in 041 004 004 oops Reinforcement Steel Bar Steel Bar Subject English 123 Subject Chinese 123 Info English digdsg Info Chinese adfadadta PreQualification Tracking Status Report Ref PQ123456
190. issue88_ 20130529 1 Decryption Date 2013 05 29 11 30 Issue Date 2013 05 29 Download Date 2013 05 28 10 04 Closing Date amp Time 2013 05 29 09 30 Local Loca No Offer 2 Recd Late 6 Total Attach Alias Supplier Id Name of Supplier Contraclor 2 2462 Company UAT Eight 2 b 2460 Company UAT Savan 2461 Company UAT Six Total of suppliers invited Local Totals Oversea 1 Total 3 extracted from technical submission for record only no document will be downloaded or decrypted Page 1 of 1 Page 190 of 263 For two envelop submission system will generate following Technical Tender Box Summary Report after technical tender box open MTR Corporation Limited Print at 29 05 2013 11 58 Technical Tender Box Summary Report Tender ID 8580 Tender Ref retest 1550688 20130529 1 Report Date 2013 05 29 11 31 Tender Information retest issue88 20130529 1 Decryption Date 2013 05 29 11 31 Issue Date 2013 05 29 Download Date 2013 05 29 10 05 Closing Date amp Time 2013 05 29 09 30 No No Offer Reply 3 Suppliar Id Name of Supplier Contractor a 2462 Company UAT Eight 2 Local b 2460 Company UAT Seven 1 Local 2461 Company UAT Six 1 Local Oversea 1 Total 3 Total no of suppliers invited 2 extracted from technical submission Recd Late 6 for record only no document will be downloaded or decrypted Page 1 of 1 System will
191. istrator Assistant Purchasing Manager mtrapm amp ssistant Purchasing Mar m tee Step 4 Click Submit button to confirm assignment Step 5 An acknowledgement message will be shown when registration administrator has been assigned successfully Home Advertisement PreQualification e Tendering Registration Maintenance Profile 1 Site Map Assign Registration Administator Upate successful The registration administrator can be changed according to the steps mentioned above Page 28 of 263 J Web Maintenance Web Maintenance selected Englizhtile selected chinese file type and browse the type and browse the file Click Submit file Click Submit Web Maintenance End Step 1 Go to the menu bar to choose Web Maintenance under Maintenance This function is controlled by the access right of Web Maintenance under Others Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Create New Project Web Maintenance Search Project Sol AEs English Chinese C pared ait Destination Assiun Henietratian Admin Web Maintenance Actesa Submit Step 2 Select language type Step 3 Select Destination Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report
192. ject English sample Subject Chinese sample a D m m Contract 1 Information Contract Tender Ref sample con3a Contract Title sample Contract Category sample sample i E 071 001 001 Foundation amp Geotechnical Yorks gt Piling gt Bored Pile Closing Date of Anticipated Date of Prequalification 2002 0449 00 00 Prequalification 2002 04 29 00 00 Application Submission Anticipated Date of Anticipated Date For Invitation of Tender Contract Award SOL CERTE Range of Cost Step 3 The company s who has expressed their interest will be shown Advertisement Interest List Ref D advO402c Record 1 5 of 5 v vincent liugegqa 1 MTR supplier 2 business com hk Supplier vincent_liuiigo 2 MTR Supplier 4 MTR Supplier 4 business cam hk Supplier 3 MTR Supplier 9 MTR Supplier 9 _livyahoo com Contractor vincent _iugigo MTR Supplier 6 MTR Supplier 6 business com hk supplier ABC Compamy John Lee Mathan Road Kowloon abci abe Guest Page 1 Back Note The list of contractors expressed interest can also be viewed before the advertisement is closed Page 82 of 263 E Suspend Advertisement After the advertisement is posted the advertisement can be suspended This function is controlled by the access right of Suspend under Advertisement Step 1 Search the advertisement Step 2 Click Suspend b
193. ject 1 173 D13047 Project 1 177 AD13048 Project 1 178 AD13049 Project 1 178 AD13049 Project 1 178 AD13049 Project 1 116 con201304 Project 1 116 con201304 Project 1 117 con201304 Project 1 117 con201304 Project 1 214 P C 20130 Project 1 79 P CON 01 Project 1 79 P CON 01 Project 1 79 P CON 01 Project 1 79 P CON 01 Project 1 y CABL O1 Des 1 F AD130415Ken Won 6 5 2013 26 5 2013 D130438 Ken Won 19 4 2013 19 4 2013 D130438 Ken Won 19 4 2013 19 4 2013 D130440 Ken Won 20 4 2013 27 4 2013 D130440 Ken Won 20 4 2013 27 4 2013 D13047 Ken Won 6 5 2013 26 5 2013 D13047 Ken Won 6 5 2013 26 5 2013 D13048 Ken Won 6 5 2013 27 5 2013 D13049 Ken Won 6 5 2013 6 5 2013 D13049 Ken Won 6 5 2013 6 5 2013 D13049 Ken Won 6 5 2013 6 5 2013 con201304 Ken Won 22 4 2013 23 4 2013 con201304 Ken Won 22 4 2013 23 4 2013 con201304 Ken Won 22 4 2013 27 4 2013 con201304 Ken Won 22 4 2013 27 4 2013 P C 20130 Ken Won 18 6 2013 18 6 2013 P CON 01 Ken Won 19 4 2013 22 4 2013 P CON 01 Ken Won 19 4 2013 22 4 2013 P CON 01 Ken Won 19 4 2013 22 4 2013 P CON 01 Ken Won 19 4 2013 22 4 2013 D 1 Van Wane 22 4 0012 05 4 5012 19 15 AD130415 14 15 AD130438 14 15 AD130438 2 00 AD130440 2 00 AD130440 16 00 AD13047 16 00 AD13047 6 00 AD13048 22 00 AD13049 22 00 AD13049 22 00 AD13049 21 00 con2013040301 21 00 con2013040301 22 00 con2013040302 22 00 con2013040302 18 45 2013061803
194. k to the main page Page 5 of 263 B Add New User Step 1 Go to the menu bar at the top and click Add New User under Profile This function is controlled by the access right of Create New User under Procurer Profile Step 2 Input user information in the fields below The length of the password must be more than 5 alphanumeric characters Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reporta og Logout Site Map update Company Info Add New User Add User it User Info name Enginn First Name Mary Last Name Fung Name Chinese JEE EDE E mail Address imfunggemtrcomhk Title English Title Chinese kkkkkkkk m a Wn amp Contirm New Password ML sime tese Step 3 Press Submit button after completing the input Step 4 An acknowledgement message will be shown when the new user information is submitted successfully Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reportl og Logout Site Map Add New User Update successtully SS ee eee Home Add More Page 6 of 263 Step 5 Click Add More to add another new user and repeat Step 2 to 4 Or click to go to the main page Page 7 of 263 C Update User Information and Change
195. l File Edit View Tools Window Help 2 Close W gt E a 2 Q amp A Box Report MTR Corporation Limited All Date Time in this report are Time GMT 05 00 O amp A Bax ID 1926 issue Dette 2002 2 8 Procurer MTR Corporation Limited Closing Date 20024216 18 33 Downlond Doge 2002021 11 43 Q amp A ID Subscriber Supplier Company Upload Start Upload End Total ID Time Time Attachment 2444 805 Global e Business Services Limited 20024 208 18 20 11 20024 2 08 18 20 13 2 2445 aus Global e Business Services Limited 20024 208 18 23 13 2002 2 08 18 23 13 2 Page 14 1 4 d Ready ee es E Step 4 Select the Q amp A answers in the zip and unzip to read the attachments f WinZip TDC7Con1R1Q11926 zip File Actions Options Help Mew Open Favorites Add Extract View CheckQOut Wizard Mame Facked Fath E RAB ox5 ummary txt 1 282 343 Es R102444 zip 263 280 263 317 R 102445 zip 575 469 575 606 Readme E58 287 1 669 479 Tenderbox mdb 99 955 Total files 1 493KB Page 217 of 263 P Update Gap List This function could be applied to both Tender Box and Non Tender Box Q amp A which has been created with the gap list and the Q amp A is closed This function is controlled by the access control Update Gap List under Q amp A Notice Step 1 Sear
196. le Report Log Logout Site Map Activity Log Search Results Record 1 100 of 2808 M M e Assistant Purchasing Mar one Pretaualitication Post Motice 2002 4 2 7 09 13 15 1 Assistant Purchasing Mgr one Pretaualitication Document Upload 20024 2 7 09 17 14 mtrprm1 Purchasing Manager One Pretaualitication Box Create 2002 2 7 09 23 38 001008090 Pretaualitication Download Document 20024 2 7 09 26 57 Page 249 of 263 P File Transfer History Step 1 Click the File Trans History from the menu bar under Report Log Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map File Transfer History Report Ta refine your search results select filters below File Type rm LL ro ta 2003 m 15 Submit Reset Step 2 Identify criteria for required report Select the file type action and date range of the action taken It could also be searched by User ID and User Name The file types included are Advertisement PreQualification Tender Q amp A And the actions included are Download and Upload Step 3 Click Submit to view the report as shown below Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map File Transfer History Search Result
197. lect Trade Code EET Trade Mame Last Modified Date Step 4 Press Submit button after selecting the criteria Step 5 The search result will be displayed as shown below Page 23 of 263 Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Trade Search Results Record 1 10 of 464 1 01 GOODS 2003 02 10 16 25 01 009 GOODS gt SCRAP SALE 2003 02 10 16 25 01 008 010 GOODS gt SCRAP SALE gt SCRAP SALE EQUIPMENT MACHINER T 2003 02 10 16 25 01 008 020 GOODS gt SCRAP SALE gt SCRAP SALE FURNJAPPL FURNISHING 2003 02 10 16 25 01 008 040 GOODS SCRAP SALE SCRAP SALE METALS 2003 0240 16 25 01 009 050 GOODS gt SCRAP SALE gt SCRAP SALE CHEMICALS 2003 02 10 16 25 01 008 060 GOODS gt SCRAP SALE gt SCRAP SALE PAPER WASTE 2003 02 10 16 25 01 005 060 GOODS gt SCRAP SALE gt SCRAP SALE VEHICLE 2003 02 10 16 25 m d t M 01 008 080 GOODS gt SCRAP SALE gt MISCELLANEOUS SALES amp DISPOSAL 2003 02 10 16 25 01 010 GOODS gt STATIONERY 2003 02 10 16 25 TradeName 000000000000 Search on Results Step 6 Select a trade by clicking the Trade Code The first zero in the second and third parts of the trade code is for system display only The second and third parts of the trade code are only constituted by the second and third digits Step 7 View the trade information trad
198. ll check the expiry date which 1 assigned by the system upon new registration approval When the expiry date is reached the system will extend the expiry date for a year to allow the supplier to log on the system Note User cannot change the registration status of a supplier from Approved to Expired Suspended Status amp Suspension Until Date Verifier of the registration team assigned for a supplier can change the registration status of the supplier from Approved to Suspended or vice versa approval process is required for such status change To change the registration status from Approved to Suspended the Suspension Until Date field must be input to record the date of suspension of a supplier The suspended supplier cannot log on the system and cannot be selected for advertisement prequalification and tender under the system To reinstate a suspended supplier the verifier of the registration team assigned for the supplier shall change the registration status from Suspended back to Approved Page 73 of 263 V Advertisement 2 Post advertisement for contract 2 Post adv for contract BEGIN Post advertisement 1 select project 2 contract ref support multiple contracts contract title contract category Create Adv with contract description contract Click trade submit button closing date attachment for advertisement Advertisement list 1 by suppl
199. lly Offerz 27l1l is processing qgebzzz 7l is reading i 5173 Byres HT E IM MTRC Open Tender Box Client X Qi File EF FE Q amp A Decrytion Completed eK EG Step 10 Click Preview button to preview Q amp A Report or select Print QA Box Report and then click Print to print the Q amp A Report All Q amp A submission can be printed by select Print All QA Offer Documents and then click Print Page 214 of 263 Q amp A Box Report Data File Path CtempxTenderBox1708NTENDERBOX Print ALL QA Offer Documents Print Cover Sheet Print Separator Sheet Export BO Report OK Export FOT Report Q amp A Box Report MTR Corporation Limited Boa io 1708 um np 1708 Pet Ho FO ee 9 Progurer Co pes aon Cabgnr De conpion Infirmaton Ofer io zi dame Globe eres es Lid i Buppller io omis Ale nnr g o_o Upload Btrttime Hir Dur Upload End Time otaohment StaohemntAle Mol Puri a EHD OF AA UD ZS DD 1645 11 21 DD 15 5 19 00 Uu nig 05 48 55 DRE 15 28 LII T Page 215 of 263 O Open Non Tender Box Q amp A Step 1 Open the zipped file of the
200. lorer provide C 9 File Edit Favorites Tools Help ar E x a DO Search jf Favorites B ind rel 2 Tender Award Ref UAT20 7 07Contract7Open UAT20 7 07 Contract Open LILNNNNNE o 5 5 elo nett Amount in Regret letters O Yes No Contractor Name 17 5 2007 Hong Kong Contractor Address UAT 17 5 2007 Hong Kong 17 5 2007 Hong Kong UAT 17 5 2007 Hong Kong Is Public Yes No Page 225 of 263 Select Yes for Is Public if the tender award notice is posted publicly In this case all registered suppliers contractors could view the award in the system Select No for Is Public if the award notice is posted non publicly In this case only procurer can view the award in the system Step 4 Press Submit button and confirm OK to continue Microsoft Internet Explorer 2 Are vau sure you want bo submit this award Cancel Submit Tender Award Update is successful Email of Regret Letter will be sent to unsuccessful tenderers who have submitted tenders via the system Note For those tenderers submitted tenders by paper submission notification should be prepared manually Page 226 of 263 XIII Report Log Various types of report log can be viewed in the system A Contractors Trade Safety Report Step 1 Click Report Log Home Advertisement PreQualification e T
201. losing Date amp Time 2007 09 23 13 00 HKT GMT OS 00 Flease note that the following tenderer has confirmed that no offer will be submitted for the above tender Please remove this tenderer from the list of tenderers such that no further information relating to the above tender will be dispatched by the E Tendering system to him Tenderer Information of Tenderer Trial Falveley Transport DateTime of Confirmation of No Offer Submission 200 7 08 09 13 23 Remark This Email was generated from system automatically please do not reply this message Page 181 of 263 X Open Tender Box Step 1 Click and Open Open Tender Box icon Step 2 Logon and enter password for Group A and B users Step 3 Click Login Step 4 The open tender box program is restricted to have one user in group A another user in group B New user can be created by system administrator Every time one new user can be created The system administrator can assign user belongs to group A or group B by selecting the radio button F MTRC e Tendering com gt Open Tender Box 2 Private Key List Process Log User Admin User usera userb AdminRight p Group Manager Officer Technical Purchasing Page 182 of 263 MTRC Open Tender Box Login Group B ed 7 password m Step 5 Select Tender Box under Private Key List for Step 6 Select the file for the Corporation s Key or the key g
202. mail to the applicant The following acknowledgement will then be displayed Page 58 of 263 Update Registration Update successfully A reject notice email is sent to the supplier notifying for the rejection of the application The rejected notice email will also be c c to Registration Administrator The status of the supplier can be subsequently changed by the verifier from Send Rejected Notice to Verified if the registration details are updated Page 59 of 263 I Update Registration There are two types of Update Registration Requests e Change of information by Supplier e g change of address System will automatically send an e mail to the verifier of the Registration Team assigned to the supplier with a html format attachment The information that has been modified will be displayed in red so that verifier can view the updated supplier information Registration Details Ref 00908 Generated on 2003 03 06 15 26 General Information 1 Company CmpyMameEng English _ Chinese 2 Address Office 10 adds1 enga Endlish weup1 adds chia Chinese vsupi adds enga vsupi0 adds chia vsup10 adds 10 adds chia Tel Tel Fax Fax 3 Company E mail Email Address E 4 Company URL http URL CUI SLE BusinessMature Registered Country Country Currency used Currency gt Verifier reviews the update request and can
203. ment Please tick the check box for copying selected standard documents to tender notice File Description File Size Revision Revision Date Copy to Folder Terms and Condition 3 73 KB b pdf 373KB m c pdf 373KB gn Folder B 373KB 1 1 b pdf 1 Note Folder Name 1s limited to 128 characters File Name 15 limited to 255 characters Step 17 For Open Tender Box DoF or Batch 3 Test SM zip Che Told Gnu sime for each pia Reed 1o Sandan Document Pinasa fick fre check bee Sor copying seiecped documents t bender noe Petter Toe Annio T 1 Press Submit for Approval w o Review button if the review process 1 to be bypassed In such case the tender notice will directly go for the approval process At the same time an email alert will be sent to approver assigned for the project Page 140 of 263 2 or press Submit button if the review process of the tender notice is required according to the normal process At the same time an email alert will be sent to the reviewer assigned for the project 3 or press Save button if the Tender Notice is not ready to submit to Reviewer or Approver 4 An acknowledgement message will be shown Post Tender Notice The documen it
204. n Search PreQualification Ta refine your search resulte select multiple filters below v 25 to ro Keywords Ref Subject ea Submit Reset Step 2 Input search criteria like closing date issue date stage etc Step 3 Choose Created in Stage Step 4 The PreQualification notices with status Created will be shown Click the Ref link to view the details Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Logout Site Map PreQualification Notice Search Results Record 1 1 of 1 2r 2002 12 27 Created Step 5 View PQ details Page 98 of 263 Step 6 Modify prequalification list or PQ details as described previous sections if required The function of the invitation list modification is under the access control of Check amp Amend PQ Contractor List under PQ Notice section Step 7 Press Reviewed button to confirm completion of reviewing This button is controlled by the access right of Review PQ under New PQ Notice Preguiivication Ref Issue Date Closing Date Project Contract Ref Contract Title English Contract Title Chinese Contract Category English Contract Category Chinese Trade Subject English Subject Chinese Info English Info Chinese Patesti 1u Status Create
205. n assessment information in the Remarks Box as necessary State reasons in the Assessment Box the application is rejected Notice user must have access right for Modify amp Update Info under New Registration otherwise the Submit button will not be displayed Moreover only approver can change the status from Verified to Approved or Rejected and he must have the right for Change Status Verified gt Approved under New Registration Page 56 of 263 D For Office Use Only 2 Assessment 3 Verified by fn In 2002 1 1408 19 43 29 4 Approved by vertiea E Amendment History gt gt 2002 11 08 19 43 22 Recommended by vaprm1fn In 20024108 19 25 44 Application received Close The following confirmation will be shown Update Registration Update is successtul Step 6 After the registration 1s approved the system will automatically send email to the supplier about the new accounts and passwords Step 7 If the registration 1s rejected the system will send email to the verifier to follow up If the approver rejects the application then an email about registration rejection will be sent to the verifier And the verifier should send a rejection email to the supplier by changing the status from Rejected to Send Rejected Notice The rejected notice Email will also be c c to the Registration Admini
206. n used in any Adv PQ or Tender Procurer must be sure that no Adv PQ or Tender 15 associated with the trade before deletion Once the trade 1s deleted all the Adv PQ and Tender linked to that trade will not be able to be retrieved again Page 26 of 263 I Assign or Update Registration Administrator 1 Setup Registration Administrator Assign procUrer user to the registration administrator role 71 Setup Registration 1 Administrator End Step 1 Go to the menu bar at the top and click Assign Registration Admin under Maintenance This function is controlled by the access right of Registration Approval Path under Others Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map This E Tendering Website provides an electronic means for handling the fo Create Project d and expedient manner Search Project Suppliers Registration Create Hew Trade Pre qualification of Tenderers Issuing Tender Notice to Tenderers 2 Tender Clarifications Assign Registration Admin Submission of Tender Offers Questions amp Answers Web Maintenance Contract Award 1 2 3 d 5 6 9 Access Control MTR Corporation encourages its suppliers and contractors to use E Tenderifid B tender process Which will improve the quality of tender submissions and enhance the effici
207. nage this project e g post advertisement prequalification or tender Inactive All inactive projects will not be listed in the drop down project list for procurer to select e g Post Adv Post PQ and Post Tender Page 13 of 263 Hone Advertisement Pregariificetion E Tendering OSA Registration Maintenance Profile Ste Create New Project Search Project Create Trade Search Trade Project Information j Assn Registration Admin Engin Web Maintenance Standard Document Maint Chine e Yes o Mo Access Control Adventiaenernt Tender Create Advertisement Please select w Tender Notice Review Tender Crente Tender Create PO Notice select V Approve Addendum Pease select Tender Create PO OBA Please select Creste Tender G amp A Please select Review PO Peste select Review Tender Q amp A Piease select Issue GBA Please select Create Tender QBA Box Please select Search amp View Project Please select Search amp View Project Please select Step 5 Press Submit button after finishing of the information filling Step 6 An acknowledgement message will be shown when the new project is created suc
208. nce etc Registration Details Ref 01200 ID 00000 Y Required Field 1 General Information Harm amp 5 5 2 wore i Company Short Marre wong paul wong Tel 5555555 Cre em Remove AI Page 49 of 263 1 Registered Country UU HONG HONG DOLLAR 9 MTEC Registered 10 Safety Class Safety Class Validity 52 Principal Account Information 3 Company Background 4 Farm of Business Limited Company lj 2 Year of EstaWhis himie nit 10 3 Business Registration 4 Registered Office 5 Parent Company 6 Subsidiary Associated Companies Holding Company 7 Contac Persons Job Reference 1 Most Recent Project Completed 2 Years Turnover D For Office Use Only 2 3 by 4 Approved by SE gt Amendment History Page 50 of 263 Step 5 Go to Section F to download and or view the attached documents by applicant Procurer can also upload existing files about this company For uploading files in section F procurer user must have the access right for Download Job Ref Attachment otherwise the whole section will not be displayed F Procurer Document Storage anEEE L1 Ee Jc
209. nd specify the Folder name where the selected Standard Document is to be placed Press Import button Then a confirmation alert is prompted Click OK to continue or Cancel to abort Note Folder Name is limited to 128 characters File Name is limited to 255 characters Step 10 Acknowledgement of import Standard document successful is shown as below Page 149 of 263 Import Standard Document The following document is imported successful Folder Test 3 M zip 29 595 36K Page 150 of 263 E Review Tender Notice Step 1 Go to the menu bar at the top and click Search Tender Notice under E Tendering Choose Waiting for Review as criteria in status Step 2 Select the tender notice to view the details by clicking the Ref link Step 3 Press Reviewed button to confirm that the tender has been reviewed An acknowledgement message will be shown and an email will be sent to the approver assigned for the project The review button is controlled by the access right of Review under New Tender Notice Tender Notice Ref Test Traditional RESTRICTED Test Traditional Waiting for Review Closing Date Time GMT 08 00 Project Test 4004 Contract Ref Test Traditional Contract Title English Test Traditional Contract Title Chinese Test Traditional Eee EISE Test Traditional Eee Eel Test Traditional 011 009 010 GOODS gt SCRAP SALE gt
210. nnot see the name of the contractor submitted the query All contractors will receive a email notification Public Query 1 MIR Supplier Account Ansver Query Q Query 1 20020402 14 53 sample attach doc answer to query 1 2002 04 02 14 59 sample attocht doc b If the answer is private only the contractor submitted the query will receive email notification and see the query and answer Private Query 1 Debbie 01 Company Answer Query query sample 20020402 15 18 sample attach doc A answer to sample 20020402 15 58 sample attach1 doc Page 103 of 263 G Check Edit PreQualification List amp Check Prequalification Status Step 1 Search the PQ and click the specific PQ Ref Step 2 Click PreQualification List button to view the prequalification invitation list This button is controlled by the access right of Check amp Amend PQ Contractor List under PQ Notice Step 3 The PQ list will be shown Add contractor to PQ List Choose company from Supplier List from interest list of Advertisement or list of Trade related suppliers and click Add button to add the company to the PQ list Or type in email address under Inviting Unregistered suppliers and click Add Email button Note Such companies invited will receive email notification of the Prequalification However in order to view the Prequalification Notice and perform the subsequent actions for the Prequalificat
211. nt of PQ created with a new contract ref and the contract ref is being used by another tender 1s shown below Tender have to be deleted before deleting the current PQ The tender ref 1s indicated in the acknowledgement Page 96 of 263 Delete PreQualification Notice Unable ta delete Prequalification P0301 0 27 The current contract CONOS0102 is used by Tender COMNOS0102 is required to delete the above tender before making any change on this Pa After deleting the tender related to the contract ref delete the PQ again and the acknowledgment is shown below Delete PreQualification Notice PreQualitication deleted successfully Precualification Reference Papag 02 Contract 0140501 027 deleted successfully Pe documents deleted Page 97 of 263 D Search amp Review PreQualification Step 1 Go to the menu bar at the top and click Search PreQualification under PreQualification This function is controlled by the access right of Search amp View under PQ Notice Searching criteria are 1 PQ Closing Date 2 PQ Issue Date 3 PQ Stage 4 Keywords in PQ Ref or Subject By default the search result will be ordered by issue date Search result can also be ordered by Prequalification Ref Subject and Closing Date Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Logout Site Map Post PreQualification PreQualificatio
212. ny One uat Quat ets 2013 07 20 00 00 2013 06 20 15 11 Pre reminder 2 02423 Company3 kphoebe123 mtr com hk 2013 06 20 00 00 2013 06 20 15 11 Post reminder 3 00837 Company One uat uat ets 2013 07 20 00 00 2013 06 20 15 35 Pre reminder 4 02423 Company3 kphoebe123 mtr com hk 2013 06 20 00 00 2013 06 20 15 35 Post reminder 5 00837 Company One uat Quat ets 2013 04 21 00 00 2013 06 20 18 30 Post reminder 6 02423 Company3 kphoebe123 mtr com hk 2013 05 21 00 00 2013 06 20 18 30 Post reminder 7 00837 uat Quat ets 2013 04 27 00 00 2013 06 26 18 56 Post reminder 8 02423 Company3 kphoebe123 mtr com hk 2013 05 27 00 00 2013 06 26 18 56 Post reminder 9 02423 Company3 kphoebe123 mtr com hk 2013 05 27 00 00 2013 07 26 08 00 Post reminder Note There are two types in Reminder types column Pre reminder will inform supplier e cert to be expired before e cert expiry day and on expiry day Post reminder will inform supplier e cert has expired after e cert expiry day Page 1 Page 252 of 263 XIV Data Archiving To vacate sufficient storage space for new tenders outdated attachment files with tender closing date exceeding 3 years will be archived to Archival Server and not accessible via the Production Server The archived document would be associated with the word Archived at the end of the filename Tender Notice Ref AD13047 RESTRICTED Issue Date 2013 05 06 Closing Date 2013 05 26 16 00 HKT GMT 08 00 The
213. o 194 Be Sane eho Vile Wenner 197 C Review ORA Tender BOK OUSA RPM TENDO 199 Dpprove OG Pender Box 200 Maintain Oe A Tender Box OG A 201 Download Q amp A Box Tender Box TN 202 G POst O amp A Non Fender BOX vase br 204 H Review Q amp A Non Tender Box QU uti estu e urbe D acd bem Desc 206 Qe A NonsTender Box amp 207 J Maintain Q amp A Non Tender Box E Rear wu bres veu Pra iP 208 Download Q amp A Attachments Non Tender Box amp nene nnne nnns 209 INTTR P A 210 M Modify OG A DOCUIT ES ode ode esset ie a 212 ING pple tis CT die NOI M EU T 213 oO Open Non Tender edo a bean a 216 P oye cas Eois ar Sein etree 218 closeallNone Tender Box 219 R Send better ot Cl
214. o confirm update Page 30 of 263 K Standard Document Maintenance Step 1 Go to the menu bar to choose Standard Document Maintenance under Maintenance This function is controlled by the access right of Standard Document Maintenance under Others Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Create Hew Project Standard Document Maintenance Search Project Create New Trade Export to Excel Search Trade File File Description Revision Revision Date Folder Test_Folder1 nomin Delete Folder Test 10M zip Web Maintenance 2010 11122 Standard Document Maint H at 2010 11 22 Test 5M zip Access Control LE P _ Desc Revision Date Folder Test_Folder2 Standard 5 4 99 Test 20M zip 1827 MB 14 2010 11 22 Test 30M zip 28 90 MB 15 2010 11 22 Desc Revision Revision Date Please tick the check box for submitting the folder or files All file names in English Only the following characters are accepted a z 2 0 9 underscore _ fullstop hyphen left parenthesis and right parenthesis The total document size for each upload is limited to 100MB Check All Uncheck All Upload Documents Create Folder Step 2 Specify Folder Name and Click Creat
215. on Modify the PQ Q amp A information as required Update PreQualification Q amp A Ref PQB3 Test3330097901 PQ Q amp A Information poet Masini Tenderer List Test_222222 979 Q amp A Ref PQB3 Test3330097801 PQB3_Test3330097901 English PQB3_Test3330097901 Chinese i Contact Person Information English Chinese SCE English 838 amp 2 L Te B Chinese Step 3 Click Update to update the information of Q amp A An acknowledgement message will be shown and click Close to exit Page 123 of 263 Update PreQualification Q amp A PG updated is successful Pi GAA Reference Pigs Test3330087 4672 Page 124 of 263 G Modify PreQualification Q amp A Documents This function could be applied to PQ Q amp A before issuing to the tenderer Also it 1s controlled by the access right of Post Review or Issue PQ Q amp A under New PQ Q amp A Step 1 Search the PQ Q amp A and find the specific PQ Q amp A File Name File Description File Size Please tick the check box for submitting the files Browse Desc Check All Uncheck All Upload Documents total document size for each upload is limited to 70 Step 2 To delete a PQ Q amp A document press Delete button Then acknowledgement would be shown as below Delete Documents Update is successful Step 3 To add more documents press
216. onal Use the Corporation s key Generate new key If Corporation s key is selected then upon clicking the Submit button the tender will be issued Email notice will be sent to selected tenderers for restricted tender and all contractors of approved or expired status for open tender Step 5 If generate new key is selected type password in the pop up text box Tender Private Key Password The password should be 6 8 digits or alphabets Then press Generate button beside Please click here to generate tender key to generate the key Tender Key s Generation Ref T001 Tender Private Key Password PCr Passwort Please click here to generate tendi Please save the key s in a safe place This key s will be used for tender box opening When procurer decides to receive tender offer in two different boxes separately into Financial and Technical offers the key generation screen as follows will be displayed for procurer to generate two keys Type in the password and click the Generate button to generate the technical private key and then repeat the same process for generating the financial private key Page 158 of 263 Tender Key s Generation Ref UAT8 Password Con frm Password Please click here to generate technical te me _ S Password Con frm Password Please click here to generate financial te Please save the key s in a safe
217. or shall submit interim payment application upon the completion of the items as certified by the Engineer in accordance with Schedule D of the Schedule of Prices schedule Summary of Tender Sum liem Description Amount HE Preliminaries including temporary works safety precautions insurance site cleaning overheads etc Design submission including design calculations shop drawings method statements samples setting out site surveys programme plans amp reports etc Works for PRE Station ECs Works L V Works aubmission of as constructed drawings amp manuals Any other items required to complete the Works Then enter password Please check that all the fields should be locked except those input fields items Then save the document again Page 135 of 263 Protect Sheet Frotect worksheet For Contents Objects v Scenarios Password aptianal Wess Cancel Note that for BQ and FOT the creation method would be the same Moreover all label fields will be displayed in the summary report before all the inputs fields Page 136 of 263 B Prepare Tender Notice Step 1 Go to the menu bar at the top and click Post Tender Notice under E Tendering This function is controlled by the access right of Post under New Tender Notice home PreQualification E Tendering Q amp A Registration Maintenance Profile Site Map
218. or Performance Report Search Results Record 1 10 of 58 Re Company 1 10759 1234567890 1234567890qwert 1234587890qwertyuiop 201001301 2010013015 201001301 01150 201009071 01157 201009086 tv oM E Keywords Search on Results Step 4 Select the desired contractor then click Submit to view the contractor s details as below Page 231 of 263 Procurer MTR Corporate Limited Username Ken Wong tender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Contractor Performance Report Contractor Information Company Name Status of Registration Safety Class Trade Description Trade Code Company one VPC2 Approved GOODS gt Reinforcement Steel Bar gt Steel Bar 01 001 001 Contract Information bie Sie il ee 23 Project 1 AD130632 AD130632 AD130632 GOODS gt Reinforcement Steel Bar gt Steel Bar 01 001 001 Project 1 AD130633 AD130633 AD130633 GOODS gt Reinforcement Steel Bar gt Steel Bar 01 001 001 Project 1 AD13071 AD13071 AD13071 GOODS gt Reinforcement Steel Bar gt Steel Bar 01 001 001 Yes Yes Project 1 AD13071 01 AD13071 01 AD13071 01 GOODS gt Reinforcement Steel Bar gt Steel 01 001 001 Yes Project 1 C AD130629 C AD130629 130629 GOODS gt Reinforcement Steel Bar gt Steel Bar 01 001 001 Yes Project 1 P CON 013 P CON 013 P CON 013 G
219. or Review aa Save and Reset mm ine aao 5 gt o button me L 373KB 1 1 Upload Tender Document and Import Standard Document New Submit for Appraval Review Submit for Review Document No No Tender Docume nt Tender Docume nt Set Set Tender Tender Stage to New Stage to Waiting for Reviewe Reviewed Review Waiting for Review Send email to approver Display system message Send email to Post Tender Notice The folowing document is uploaded mported successful Scenario 3 Update Folder Open Tender Notice a pdf 3 73KB End For Open Tender Notice Submit for Approval w o Review and Submit for Review button will show on Post Tender Document page and Update Tender Page 260 of 263 Scenario 2 Post Restricted Tender Notice User Right Department Head E amp P E Tendering Q amp A Regist Project 1 NOT APPLICABLE Post Tender Notice Display blank ELT 2 1 A 20101229 1 ngkah sd eani iiem Scenario 2 Post Tender joan ots dope Restricted Tender Notice form a Download Tender Box Notice with Save 4 Steel Ear 01 vit and Reset m SEEN bu
220. ord in the system Page 222 of 263 Windows Internet Explorer Step 4 Press Send button confirm OK to continue and an email notification will be sent to selected tenderer Windows Internet Explorer J Are you sure you want to send this LOA Step 5 If the LOA notice is posted successfully an acknowledgement will be shown LOA sent is successful Step 6 The following email notification will be sent to the selected tenderer Subject LOA Notice waa hikextender com E Tendering Tnal for iCert Payment Gateway 1 Dear Sir Madam Flease note that the Letter of Acceptance for the following tender has been prepared Tender Information Tender Ref UAT10050 Contracta Project UAT 9 5 07 Project 1 Contract Title LIAT100507 Contract4 Please contact the following person for details UAT Telephone 2993 7391 Facsimile 2993 7773 e Mail cpkamigigw mire com Yours sincerely Procurement amp Contracts Department MTR Corporation Limited Web http Aeww hkextender com Note All non tender box Q amp A s will be closed by system if any Page 223 of 263 XII Tender Award 8 Tender Award 8 Tender Award BEGIN Publish Award button clicked 1 Award date 2 Amount 3 Amount to be included in regret letter or not Fill in all required information 4 Contractor Name 5 Contractor Address 6 Publish publicly or not Post tender award to
221. otal Estimated Time 1 hour 10 mins 5 Microsoft Internet Explorer J Confirm to start download preparation program L x cancel te Procurer MTR Corporation Limited Username System Administrator hkextender Home Advertisement PreQualification E Tendering 9 amp 4 Registration Maintenance Profile Logout Site Tender Notice Download Tender Box Summary Update Successtully Step 3 System will then re arrange the listing sequence according to the priority setting and tender box size smallest size tender box will be compressed first show the Tender Box size and estimated time required to complete the validation and compression process The System Page 178 of 263 will notify the person under an email address list set in the parameter file via email that the zip file is ready for download 51092401 20108724 201 0 08 24 14 30 1 7 MB 2 minis Tender submission files compression 651092402 254092402 20110106124 201 0 08 24 16 45 1 MB 1 14 secs Tender submission files compression Step 4 System will show the Download Tender Box button when the zip file 15 ready for download Press Download Tender Box to download the tender offers lest082401 20100824 2010 0824 1430 47 8 2mins BO 1251082402 251082402 201000804 20100824 1645 17MB 1 min 14 secs C 2 m
222. out the queries raised from tenderers Step 2 Find the specific tender and query and click Answer Query button for the query This button is controlled by the access right of Answer Clarification under Tender Notice Private Query Message 1 Global e Business Services Limited qebs1 Answer Query C PRJ 0001 1gebs11264 Question number 1 20027 1 05 17 21 P3 doc 2 Global e Business Services Limited qebas1 Answer Query C PRJ 0001 1gebs12265 Question number 2 20021 1 05 17 21 health doc Step 3 Enter text in the Answer box Attach document files if any by clicking Browse button to choose file s More files can be attached by clicking the More File button Tender Notice Ref 20101231 1 Supplier 872 Sent 2012 02 18 15 38 PO The query answer is limited to 500 characters total document size for each upload is limited to 70 9 ves Email Address Step 4 The procurer can choose answer query privately Yes or publicly No The query answer will only email to the tenderer initiated the query no matter procurer answer the query privately or publicly Privately Only the tenderer who submits the query can receive email notification and view the answer in the system Page 176 of 263 Publicly All tenderers in the tenderer list for restricted tender and all contractors of approved or expired status for open tender can r
223. p 3 After checking the details press the Issue Q amp A button to approve the Q amp A If the Q amp A is created successfully an acknowledgement message will be shown and email will be sent to the selected tenderer This button is controlled by the access right of Create Q amp A Box Issue Q amp A under New Q amp A Before the Issue Q amp A button is pressed Q amp A closing time can also be changed by inputting the new closing time and then clicking Change Closing Date button Step 4 Click OK to confirm or Cancel to return to the Q amp A notice Microsoft Internet Explorer 2 Are you sure you want to sue this OAA notice ho sent ie successtul Page 207 of 263 J Maintain Q amp A Non Tender Box Q amp A Step 1 Search the Q amp A and find the specific Q amp A Step 2 Press Track Status to view current status This button is controlled by the access right of Check Status under Q amp A Notice Tender Q amp A Ref Q AD10061EEQ1 Tender Q amp A Information coc EE Subject English Q AD10061EEQ1 Subject Chinese Q AD10061EEQ1 Issue Date 2011 11 21 Track Status Closing Date 242 12 31 23 00 GMT 08 00 Change Closing Date mm Download Tender Q amp A Attachment Tenderer 201010314 916 EE Open Tender Box Required No File Name File Description File Size EMQ doc EMQ 72 50 KB Tender Q amp A Doc
224. p 7 The PQ created with a new contract could be modified as shown below Modify all the required fields for and then click Update Closing time of the prequalification can also be changed by all users having right for PQ modification PreQualification Update PQ Ref PQ030102 PreQualification Information Contract Ref COM OSD Contract Title CONO301 02 English COND3D102 Chinese Contract Category icoWNasot OF English d 1 2 Chinese 01 001 001 GOODS Reinforcement Steel Bar gt Steel Bar PreQualification Ret 90301 02 Generate Pre Qualification Ref m 251030102 Pansa 02 mee sc Closing Date 2003 gt 10 10 LN cs 45 Info P0300102 P Engish 22030102 cchinese Contact Person Information Mee 00 Purchasing Manager One English PM One Chinese Purchasing Manager English Chinese T pack upase Dj c The acknowledgement is as below PQ and contract information are updated Page 91 of 263 Update PreQualification Notice PreGualification updated successtully PreGualification Reference 20 30102 Date 2003 01 m2 Clasing Date 200307 0 09 45 Contract 2040301 02 updated successfully Contract Title Enalishy COMO30102 Contract Title Chinese 204030102 Contract Categoary Englizh y COMNOS0102 Contract Categary Chinesey CON D3O102 Page 92 of 263
225. place This key s will be used for tender box opening Step 6 A pop up file saving box will be shown Please change the default file name e Cert der and save it in a safe place e g file name Tech Fin Tender Ref No der Notes It is recommended to save the keys in a floppy and do not save them the hard disk File to store private key Save In File name Je Cert der Save A Files Cancel Step 7 Click Save button The following acknowledgement will be shown Microsoft Internet Explorer A Private key is generated and saved to vour hard disk Step 8 The screen below appears Click Submit button Page 159 of 263 render Key s Generation Ref UAT170507 Access Tender Private Key Password ee Confirm Paszvvord Please click here to generate tend Please save the keys in safe place This key s wil be used for tender box opening ender Key s Generation Ref UAT1 0507 Access Technical Private Key Password Confirm Password Please click here to generate technical ti Firrancial Private Key we Password _ Confirm Passvvord Please click here to generate financial t Please save the key s in safe place This keys wil be used tor tender bow opening Step 9 An acknowledgement message will be shown At the same time email notice will be sent to selected tenderers for restricted tender and all contra
226. productivity of both MTRCL and its business partners Step 2 Input search criteria like closing date issue date stage etc and sorting order Click Submit button Step 3 The tender notices meeting the search criteria will be shown Click the Tender Reference Number link of a tender notice to view the details Tender Notice Search Results Record 1 9 of 9 Subject TETTE losing Date 20130303 2 L 91 92 93 94 95 gf 97 95 99 HIMM TEND20130304 1 0 m Forme 92 93 94 TEN C 0271 4 10 TEN C 0221 4 10 0221 4 12 TEN C 0221 4 12 AD110630 AD110630 2013 01 10 2013 12 31 14 00 20130111 1 123457890 giS amp 2013 01 11 2013 12 31 14 00 20130111 2 123457890 paS amp gt lt 2013 01 11 2013 12 31 14 00 AD13012 1 AD13012 1 2013 01 13 2013 12 31 14 00 CAD13016 1 CAD13018 1 2013 0143 2013 12 31 14 00 1 2 3 4 5 6 7 8 9 The listing will be displayed in single row per record as default Collapse All You may move the cursor to the field using the Tooltip to view the full description If you want to expand the record to display the full description of the fields you may click Expand button The screen display will be as follows Page 145 of 263 Tender Notice Search Results Record 1 9 of 9 Collapse M M TEND20130303 2 1 91 292 93 94 95 96 97 98 5 2013 03 04 Created 9
227. r Notice form with Reviewed 4 Upload Tender m Tender Documents Import 4 Stage is Standard Document Waiting for Update Tender Info and 2L Delete Tender button Display Tender Notice form with Create Tender Box Change Closing Yes 4 Date Upload Tender Documents Import _ Stage is Standard Document Reviewed Update Tender Info and Delete Tender button Display Tender Notice form with Change Closing Yes Date Track Status 4 Tender Suspend and Upload a Stage is Addedum Info amp uea Ar Documents button POSPONER Display Tender Notice Yes Tender t form with Track Status Stage is button Suspende d or cm 9 Tender Notice Ref 20101229 1 on oo 21161 20 GOODS gt Remtorcement Stee Bar gt Stee Ber Chinese 20101229 224 and Fie Name Fie Description Fee Sce 37358 Download preperation program n process please wat retest buon 1 refresh he preperation progress Page 262 of 263 Scenario 3 Update Open Tender Notice Con t Note Button is restricted by Access Control List For Open Tender Notice Submit for Approval w o Review and Ten
228. r submitting the folder or files The total document size for each upload is limited to 70MB eat er Microsoft Internet Explorer Bre vou sure vou want to delete this document Step 8 The acknowledgement of deleting addendum file folder is as below Delete Documents Update is successful Page 167 of 263 D Approve Tender Addendum Step 1 Go to the menu bar at the top and click Search Tender Notice under E Tendering Step 2 Select the tender notice by clicking the Ref link Step 3 Click the hyperlink to download and view the file Press Approve button to approve This button is controlled by the access right of Post Addendum under Tender Notice 201008702 Addendum 3 Status Pending for approval test0706 File Mame File Description File Size test0979 Test0624 error timeout doc 239 00KB Delete Step 4 Click OK button in screen below to confirm approval a Microsoft Internet Explorer Step 5 An acknowledgement message will be shown The system will send email about tender addendum to all the tenderers the tenderer list Addendum Approval Update is successful Note For Open Tender those contractors being registered in the Tracking Status Report 1 e downloading tender document downloading tender query file downloading tender query answer file downloading addendum file will receive e mail about tender addendum Moreover thos
229. rch the PQ Q amp A and find the specific PQ Q amp A Step 2 Click Download PQ Q amp A Attachment button This button is controlled by the access right of Download PQ Q amp A Box under PQ Q amp A Step 3 Choose file location to save the PQ Q amp A Attachment to the local hard disk PreQualification Q amp A Ref PQB3 Test33300974Q1 PreQualification Q amp A Information PQ Q amp A Ref PQB3 Test3330097401 Issued Subject English PQB3 Test3330097401 Subject Chinese PQB3_Test3330097401 Closing Date 2000 12 25 18 00 HKT GMT 08 00 Download Q amp A Attachment PQ Q amp A Document File Name File Description File Size Test 5M zip 4 99 MB PreQualification Information PreQualification Ref Test333 Test 6006 Contract Ref B3 Test333 Contract Title B3 Test333 Step 4 Open the file to view contents Page 122 of 263 F Modify PreQualification Q amp A This function could be applied to PQ Q amp A before issuing to the selected tenderer Also it is controlled by the access right of Post Review or Issue Q amp A under New Q amp A Step 1 Search the PQ Q amp A and find the specific PQ Q amp A PreQualification Information PQB3_Test333 Contact Person Information user 3 English Wists Chinese Email Address user di Update Q amp A Info Step 2 Click Update PQ Q amp A Info butt
230. reGualification Issue PreGualification PreQualification Q amp A Create Q amp A Review Q amp A Issue Q amp A Search amp View Search amp View Project Search amp View Project Search amp View Project User_1 User 1 User_4 user 4 User_2 user 2 User_3 user 3 User_2 user 2 User_4 user 4 sysadmin System Administrator Approve Addendum User_4 user 4 Receive No Offer Download Tender User_2 user 2 User_4 user 4 Tender Q amp A Create Tender Q amp A Review Tender Q amp A User 3 user 3 Create Tender Q amp A Box User 2 user 2 Issue Non Tender Q amp A Step 8 Press Close button after viewing Page 16 of 263 C Update Existing Project Step 1 Go to the menu bar and click Search Project under Maintenance This function is controlled by the access right of Modify Existing under Project Any only the Project member can update the project details Step 2 Input search criteria about the project e By Project Name e By Last Modify Date e By Project Status active or inactive lt Home Advertisement PreQualification E Tendering Regis ation Maintenance Profile Report Log Logout Site Create Hew Project Project Search refine your search results select multiple fitters below Create Hew Trade Search Trade Last Modify Date to
231. rer In between tender posted gt tender closed check status y post addendum y answer query public private amend tenderer list Disable tender Disable tender suspend immediately submission right after postpone advance must be later than tender closing time current date time 5 Tender Return END Page 161 of 263 A Tendering Process The tendering process is performed in sequential order as shown in following table _ Tender s closing date Tender is created lis eariler than system Tender s closing date is eariler than system date e Lenders dosing d T nderis waiting for lt eariler than system create tender box date Tender is waiting for review Allow to download tender document Tender s closing date receive tender is changed response Tender s closing date is eariler than system Tender is suspended date Allow to download tender document and receive tender response and Tender s closing date Tender s closing date is eariler than system Tender is suspended date is changed Tender box is created and Tender s closing date is eariler than system date Tender box is created and tender is suspended Tender s closing date is eariler than system date or Tender s issue date is later than system date Page 162 of 263 aee B Po
232. ring in the tender process submissions and enhance the efficiency and staff productivity of both MTR Corporation and its business Log Activity Log File Trans History Security Report Step 2 Identify criteria for the required report The trade is required and the Sort by is optional The result could be sorted by the contract ref or the tender ref Contracts Trade Report To refine your search results select multiple filters below De Contracts Trade Report To refine your search results select multiple filters below Sort by Please select ee The Contract Trade Report is shown as below Contracts Trade Report Fred Contract Ref Contract Title Tender Ref Tender LOA Date Project 1 111222333 111222333 111222333 Yes Yes Project 1 123123123 123123123 123123123 Project 1233211234567 1233211234587 1233211234567 Project 1 12332112345671 2332112345671 12332112345871 Project 1 12345 12345 12345 Project 1 123458 123456 123456 Project 1 20100827 01 20100827 01 20100827 01 Project 1 20101011 1 20101011 1 20101011 1 Project 1 201010181 20101018 1 20101018 1 N A NIA Yes Yes Yes Yes Yes Yes Yes Yes No Yes Ho Yes Yes Yes Wes Suspended No Yes se 5s 5 55 ses 55 555 85 se 5S5 5 5 5 5 SF 10 Project 1
233. rm and onscreen acknowledgement will be shown Supplier will receive email for notify Cert Type Updated Notice System Coordinator must have access right in Search amp View amp Update Cert Type under Approval List otherwise the submit button will not be displayed Email notification will be sent to special group of users as defined configuration table HONG KONG 8 Currency Used HONG KONG DOLLAR 9 Registered 10 Safety Class Safety Class Validity 11 Cert Type to br 9 cert used D For Office Use Only 2 Assessment Remark max 200 characters 3 Verified by K P Man 2010 09 29 14 01 E Amendment History 2010 09 29 14 41 23 Rejected by Administrator One mtr adm 1 2010 09 29 14 40 23 Recommended by Man 2010 09 29 14 40 23 Amended by Man sce 2010 09 29 14 34 34 Amendment Approved by Administrator One mtr adim1 2010 09 29 14 33 14 Amended by K P Man mtr sce 2010 09 29 14 33 14 Recommended by Man 2010 09 29 14 28 46 Amendment Approved by Administrator One mtr adm1 2010 09 29 14 27 49 Amended by Man mtr sce Add Trade Code 2010 09 28 14 21 50 Amendment Approved by Administrator One mtr adm1 2010 09 28 14 20 14 Recommended by Man ae tender Update Registration Suppler s digtal certificate type is updated successtuly Page 65 of 263 Page 66 of 263 J Review Update of Regi
234. rmine if tender submission is divided into Financial and Technical Document Yes contractor submits financial and technical proposals separately Page 137 of 263 No contractor submits financial proposals together with technical proposals Divide into Financial and Technical Document Step 6 Choose Issue Date and Closing Date amp Time Before tender issue tender closing date can be modified by the approver assigned for the project only with the appropriate access right and status of the tender notice of Reviewed Moreover closing date time cannot be modified to earlier than or equal to current date time Step 7 Determine Access type Restricted Only tenderer in the tenderer list can search view and submit offer to this tender Open All contractors of approved or expired status can search view and submit offer to this tender Step 8 Type in Info for the tender 20120220 3 English 20120220 3 Chinese Step 9 Correct contact person information if any Contact Person Information Senior Purchasing Officer English l a AsAAE Chinese 2345 2345 Email Address dennis _yu cti com Step 10 Press Save button to create the Tender Notice aou Step 11 An acknowledgement message will be shown Page 138 of 263 Microsoft Internet Explorer Tender notice is created successfully Step 12 Press
235. s Record 1 100 of 521 Total File Size 21 9608 509999999 Assistant Purchasing Mar One Upload 352 87 20027 24 09 13 15 mtrapim 1 Assistant Purchasing Mar One Upload 210 52 20027 24 09 17 14 001008090 Download 148 59 20024 27 09 26 57 001008090 Download 204 28 20024 2 07 09 27 38 001008090 Download 210 52 20024 2 07 09 28 11 001008090 Upload 225 33 20024 246 09 23 13 Page 250 of 263 Q Security Report Step 1 Click the Security Report from the menu bar under Report Log Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Security Log Ta refine your search results select fitters below DEL co 2003 m 15 Company Hame Submit Reset Step 2 Identify criteria for the required report Select logon date range of the action taken It could also be searched by User ID and User Name and Company Name Step 3 Click Submit to view the report as shown below Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map security Log Search Results Record 1 100 of 694 ES Logori mtraprm1 Assistant Purchasing Mar One Corporation Limited 20024 2106 16 54 43 mtrprm1 Purchasing Manager One MTF Corporation Limited 20024 08 52 54 20024 217
236. son Fixture 27 Miscellaneous 28 Metal 30 Chinese Step 7 Input contract information such as closing date of prequalification application tender type estimated range of cost etc Step 8 Upload attachment file if any and add the file description If there is more than one file please press the More File button to upload more file s If the file input is not required the check box in front of the file should be unchecked Note that only the files with a checked checkbox would be uploaded Please uncheck the box if the file attachment is not required to be uploaded PreQualification Please tick the check box for submitting the files Dot Viele ral Browse Desc The total document size for each upload is limited to 100 E Check All Step 9 If there are more than one contract for the advertisement please press Add More Contract to continue inputting information for another contract s Step 10 Repeat Step 5 to Step 9 as it is needed Step 11 In case a contract s input is to be discarded please choose No under Contract Needed so that the contract will not be displayed in the advertisement Page 76 of 263 Anticipated Date of Prequalification In Quarter YYYY OR InExact Date v Y Y n Submission Anticipated Date of Quarter s Invitation of Tender In Guarter YYY W OR In Exact Date YYYY DD Anticipated Date For
237. st Tender Addendum This function is controlled by the access right of Create Addendum and Search under Tender Notice Step 1 Go to the menu bar at the top and click Search Tender Notice Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Reporta og Logout Site Map Tender Notice Search To refine your search results select multiple filters below Tode E zi z or to vvv re to re Keywords Ref Subject Sort by Please select Step 2 Select the tender notice by clicking the Ref link Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Tender Motice Search Results Record 1 10 of 35 e 3 4 5 B i B 8 m c Toe coni TboScConi 3 1 2 TENA TENZ TEN 1 2 Email 4 T Email 3 T Email 1 T TbC Con TDCSCon1 Sub English 3 1 2 1 2 7 1 2 Email 4 T Email 3 T Email 1 T 20024 2 07 20024 2 07 20024249 20024249 20024249 20024249 20024 2 23 20024 2 23 20024249 20024 2 07 13 30 20024 2 07 18 15 20024249 16 00 20024249 17 30 Expired 20024 2 20 17 15 Expired Expired 20024 2 28 12 00 Email 2 T Email 2 T Tender Subject Modified 20027 2713 20024 2 31 01 0
238. stration Changes made by Supplier Step 1 When the registration information is updated by supplier the user who is assigned as verifier of the registration team for the supplier will receive an email for review Step 2 Search the specific updated registration which needs to be reviewed Please follow Step to Step 4 under Section C Step 3 View the information on the registration The updated information is shown in red beside or below the existing information Verifier can describe what changes have been made in the Remark Box for easy tracking in future 1 General Information Trial WAT 10 5 2007 Australia Trial 10 5 2007 Australia Trial 10 5 2007 Australia Trial 10 5 2007 Australia C Trial 10 5 2007 Bustralia Trial 10 5 2007 Australia Trial 10 5 2007 Australia Trial WAT 10 5 2007 Australia C Mew English Address Trial 10 5 2007 Australia R Trial 10 5 2007 Australia R Trial 10 5 2007 Australia R Tal 12345676 38755432 Fax 12334666789 EC opkamer EH IEEE Step 4 Press Submit button to confirm An acknowledgement message will be shown 2003 01 7 08 54 01 Amendment Approved by Rick Lam mtr cam 2003 0117 08 51 17 Amended by Kenneth Yeung mtr sce 2003 01 16 17 57 08 Amendment amp ppraved by Rick Lam mtr cam 2003 01 18 17 11 08 Amended by Kenneth Yeung mtr sce 2003 01 1
239. strator Once a new registration 1s approved the info of the new supplier will be exported as interface file for the Logistic Team s updating of records in EAMS Page 57 of 263 H Send Rejected Notice to New Registration Verifier Step 1 When the registration application is rejected by the approver the verifier shall send rejected notice to the supplier Step 2 Search the registration according to Step 1 to Step 3 as illustrated in Section Step 3 The registration will be shown as rejected Home Advertisement PreGualification e Tendering G amp A Registration Maintenance Profile Report Log Logout Site Map Registration Search Results Record 1 1 of 1 Export to CEV 00719 00354 HK Ltd Rejected 2001 12 31 2002 03 28 Step 4 Click on the Ref to view the registration details Step 5 Choose Send Rejected Notice under status Verifier can also input or edit assessment result in the Assessment Box The assessment result will be sent to the supplier in the reject notice email D Far Office Use Only t J Verified by Kenneth Yeung Date Date oe 20034 2 04 1 amp 02 34 E Amendment History 20034 204 18 03 27 Rejected by Rick Lam mir cam 20034 204 1 amp 02 34 Recommended by Kenneth Yeung mtr sce 2003 11 13 11 58 05 amp pplcation received Step 6 Click Submit button so that the system will send e
240. t PreQualification e Tendering Registration Maintenance Profile Logout Site Map Access Control Update is successful Page 39 of 263 LV Registration Process flow on registration of supplier in e Tendering Email notice to administrator 1 Registration Begin New supplier submit registration application in e Tendering Registratio Administrator assign tr application to a registration team Is Email notice to Verifier Send rejected notice to Supplier and CC Reg Administrator Verifier review the Submission assign trade and safety class to upplier Verified Email notice to Approver pprover review the application and confirm Ask supplier for more information No Re registration after rejection Supplier can directly contact verifier about the Pp reject application Verifier can change the application status from Send Rejected Notice to Verified No Email notice to verifier acceptance Yes Y Send success reg notice with password to supplier Total 6 user ID amp password included principal account vill export for EAMS update 1 Registration End P SETS SUP 20021002104902 CTF SET SUP 20021002104902 DAT Register supplier information on ay
241. t Please select v Please select Company Two 873 Alert message will be prompted if the selected tenderer has no offer record in the system Windows Internet Explorer Page 220 of 263 Alert message will be prompted to alert the buyer already sent LOC to the tenderer and click OK to send this LOC again Windows Internet Explorer 2 REMINDER Already sent LOC 2 time to the tenderer Are you sure to send this LOC again Step 5 If the LOC notice is posted successfully an acknowledgement will be shown send LOC LOC sent iz successtul Step 6 The following email notification will be sent to the selected tenderer Subject LOC Notice wives hisexbender com E Tendering To Trial for iCert Payment Gateway 1 Dear Sir Madam Please note that the Formal Letter of Clarification for the following tender has been prepared Tender Intormation Tender Ref UAT 100507 Contract Project UAT 9 5 07 Project 1 Please contact the following person for details Name UAT CAM Telephone 2993 7391 Facsimile 2993 7773 e Mail cpkarnixgw mtrc cam Yours sincerely Procurement amp Contracts Department MTR Corporation Limited Web wan hkextender com Page 221 of 263 S Send Letter of Acceptance LOA Step 1 Search the tender and select the specific tender Step 2 Press Post LOA button This function is controlled by the access right of Post LOA und
242. t of Search amp View under Team Search criteria about the registration team are a Team Name b Last modify date range c Status of the registration team Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map strat search Registration Team 9 Create New Team To refine your search results select multiple filters below O Team Name Last Modify Date ro ro Sotiy Step 2 Choose searching criteria Team Name Last Modify Date or Active Status By default the sorting order for the searching result is ordered by last modified date Searching result can also be ordered by Team Name Step 3 Click Submit button to display the search result Home Advertisement PreQualification e Tendenng Q amp A Registration Maintenance Profile Report Log Logout Site Map Team Search Results Record 11 20 of 21 Ee 2003 05 15 10 19 2003 05 07 10 52 2003 02 19 10 16 2003 0213 15 17 2003 02 13 15 07 2003 02 13 14 58 2003 02 13 14 58 2003 02 13 14 57 2003 02 13 14 53 Team 4 P Way AFC 2003 02 13 14 41 Team Page Previous 1 2 3 N Page 42 of 263 Update Team Team Information Yea team 1 2 Approver 00 pret vpmt m Step 4 Click Team to view details Step 5 Ch
243. t1 l 1 Step 3 Setup inputs Go to the top of BQ or FOT Select the cells below those are defined as label Type in the name 1 then click Add Repeat this step so that input to input10 are added Page 132 of 263 Define X Names in workbook 1 OK Close Delete 1 Refers to Sheeti cg2 Step 4 Define number of labels Select those defined cell Then type in the number of labels If it is required for 10 labels then it should be 10 in input cell also Step 5 Define number of inputs The value in input cells is suggested to be the same as the label cell The matching of input to label cells should be like this input labell input2 label2 and so on Otherwise consolidate summary report may not be listed in correct format Step 6 Define the item name Select the item that typed in previously Then define its name as labell_ 1 where the next item would be name as labell 2 and on until labell value of label Repeat this step for label2 for the first one it should be named as label2 1 and so on Microsoft Excel Book File Edit view Insert Format Tools Data Window Help 95 wr ESI 0 E 5 f w Preliminanes including temporary works safety precautions insurance site cleaning overheads A4 B C D E etc 44 Notwithstanding the requirements as spe
244. tem when opportunities arise The Certificate renewal procedures 15 similar to that of new application you may refer to the System web site www hkextender com orthe attached for details 4 lf you have any queries the above please contact Ms Sally Tang at tel 85 2 2993 4316 fax 852 2993 7713 email spstang mtr com hk For more information on the System please visit www hkextender com or contact the Help Desk at tel 852 8109 1821 e Y oursfarthfully 4 Becky Yuen Manager System and Logisti Allow to send reminder email with multiple attachments PDF Allow to change email templates and attachments in the system configuration file Page 34 of 263 b E tendering system will also automatically send email to procurer and attached with Daily e Cert Reminder Report to specified email address and distribution list email Note Allow to change recipients To and CC in the system configuration file Email Template lt TotalNoOfReminders gt total no of reminders sent For details please refer to attached report Report Layout Supplier 14 Supplier Name Email e Cert Expired On Reminder Sent Out Date Reminder Type 70837 uat Quat etsC 2013 06 02 12 55 2013 06 02 14 36 Post reminder 700933 Merito Technical Services Ltd dennis_yu ctil com 2013 05 03 12 55 2013 06 02 14 36 Post reminder 700875 SUMITOMO CORPORAT
245. the Browse button and search for the file to be uploaded The check box in front of the file has to be checked in order to be uploaded to sever Then press Upload Documents after finished selecting files The acknowledgement would be shown as below Upload Documents Pa 24 Document s Upload iz successful Document s Y 1_5 5 106 52K8 Note File description can be modified by uploading the same file with new file description Page 125 of 263 H Open PreQualification Q amp A Step 1 Open the zipped file of the PQ Q amp A downloaded Winzip POB3_444400933023451 1 zip Actions Options Help ee Open Favorites Encrypt View Checkout Type P Microsoft Office O amp 46ox Summary Ext Text Document CI 03816 2 WinZip File e Readme hkml HTML Document Readme File Selected 0 Files 0 bytes Total 5 Files 10 07 9EKB Step 2 Open the Q amp AboxSummary txt to view the Q amp A Box Report OttABaxsummary txt Notepad Fil Edit Format View Help O84 Box Report MTR Corporation Limited Call Date Time in this report are HK Time GMT 98 00 PO Q amp A BOX ID Po Q amp A Box Ref POB3 44440093302 Procurer Name MTR Corporation Limited Issue Date 2010 11 23 closing 2010 11 23 17 00 Download pate 2OLO 12 08 10 36 O amp A Reply ID Subscriber ID 033 Subscriber Company Name Company one Upload Start Time 20
246. the selected tenderer Step 4 When necessary change the closing date time and press Change Closing Date button to either advance or postpone the closing date time The closing date time must be later than the current date time If the closing date time has been changed email will be sent to the selected tenderer This button is controlled by the access right of Postpone under Q amp A Notice Page 201 of 263 F Download Q amp A Box Tender Box Q amp A Step 1 Go to the menu bar at the top and click Download Q amp A Box under Q amp A This button is controlled by the access right of Download Q amp A Box under Q amp A ee ure coorte ine Username User 1 hkextender Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Search Tender Q amp A TN This E Tendering Website provides an electronic means fd Search Q amp A ities in a secured and expedient manner 1 Suppliers Registration Download Tender Q amp A Box 2 Pre qualification of Tenderers 3 Issuing Tender Notice to Tenderers 4 Download of Tenders 5 Tender Clarifications 6 Submission of Tender Offers 7 Questions amp Answers 8 Contract Award MTR Corporation encourages its suppliers and contractors to use E Tendering in the tender process which will improve the quality of tender submissions and enhance the efficiency
247. thesis J mmm Upload Documents The total document size limited to Step 4 Click OK to confirm or Cancel to return to the Q amp A notice Microsoft Internet Explorer 7 Are you sure you want to sue this OAA notice Step 5 An acknowledgement message will be shown and click Close to exit Create Q amp A Box a8 Motice sent successful Page 200 of 263 E Maintain Q amp A Tender Box Q amp A Step 1 Search the Q amp A and find the specific Q amp A Ref Step 2 Press Track Status to view current status so that tracking status report will be shown This button is controlled by the access right of Check Status under Q amp A Notice Q amp A Ref TEN3 1 2C 1016 Information 1 201016 TEN 3 1 2116 English TENS 1 2010216 Chinese Issue Date 2002 2 31 Closing Date 2003 10 10 Time 45 GMT 08 00 Tenderer ctil C17 Open Tender Box Required s File Mame File Description File Size C 29 Tender 1 dac 220 00 044 Document Q amp A Tracking Status Report Ref 3 1 2 1018 Printed 2003 03 06 17 00 Download 064 Doc Company Hame 2003 02 06 17 09 26 1 Step 3 Press Suspend button to suspend the Q amp A if required This button is controlled by the access right of Suspend under Q amp A Notice If the Suspend button is pressed email will be sent to
248. ton to select all project or click Uncheck button to deselect all checked project s Project Search Results Record 1 10 of 42 Project Two 20024 2 27 11 07 Project One 20024 11 07 sts 20024 2 27 10 49 PROJ Tracy 20024 2 27 10 43 0001 20024 10 37 11 20024 2 27 10 16 T Project 20024146 15 43 vut project 20021718 00 17 vutest project eng 2002177 13 13 vpraject1l eng 200249145 15 04 Check All Uncheck All Delete Checked Delete Checked Page 19 of 263 Step 4 Click Delete Checked button to delete the checked project s Microsoft Internet Explorer 2 Are you sure you want to delete the checked project Step 5 Click OK of the confirmation dialog to continue the action Or click Cancel to terminate the action The following message will be displayed after the project s are deleted Delete Project Delete is successful Notice This 1s the function ONLY for procurer to delete project that has not been used in any Adv PQ or Tender Procurer must be sure that no Adv PQ or Tender 1s associated with the project before deletion Once the project is deleted all the Adv PQ and Tender linked to that project will not be able to be retrieved again Page 20 of 263 E Create New Trade 1 Setup Trade search Trade by Mew Trade Mo m 3 different searching Du M criteria yez 1 Trade Cade
249. tta n 20101229 1 ves no LILIEEESEM 12 22 BI 59 E pene Sina Enter Tender General Information i e Tender Ref Contract related details Tender Subject Issue amp Closing Date Access Type Closing Date Created Set Tender Stage to Created Access Type Restricted Open Access Type Reswiced iu Tender Notice Ref 20101229 1 A Tender Document Pease bck the check box for submitting the folder or fies The total document fer each upload ited te 1008 Yes aes Create Folder Scenario 1 Post gt 8 Standard Document 11 6 Pase bck the check Sex for seicted standard documents te lender notce Open Tender Notice Open Display Post Tender Tender Document form with se Save and Reset z button 11 1 4 Upload Tender Document and Import Standard Document Tender Docume nt Post Tender Notice Display Scenario 4 Update The following document is uploaded imported successful system Restricted Tender message Notice with Folder A renderer a pdf 3 73KB List and Back button Tenderer List Tenderer List 3 Tender Notice Ref
250. tus will not change to Status and with following options e Show default e Active Currently Key Length with following options e Show All e 1024 bits e 2048 bits Currently Cert Type with following options e Cert and E Cert e Cert Only e E Cert Only Page 242 of 263 Step 3 Click Submit to view the report as shown below Digital Cert Report Search Results Record 1 41 of 41 Exportto csv H Contractor Name Cert Verified Date Expiry Date Cert Id Serial No Is Revoked Eg 2 Key Length Company One 3 Company One 10 Company One 10 201306201 CO LTD 22 201306201 CO LTD 22 Company_20130516 26 201306201 CO LTD 22 Ras gt 2013031911 201303191 com company1 companyone com company1 companyone com 201306201 201306201 com 201306201 201306201 com Company_20130516 ctil com 201306201 201306201 com E Cert E Cert E Cert E Cert E Cert E Cert 2009 12 21 10 40 2009 12 21 10 40 2009 12 21 10 40 2009 12 21 10 40 2009 12 21 10 40 2009 12 21 10 40 2009 12 21 10 40 2013 12 10 08 53 183549 2014 01 09 00 00 183549 2014 01 09 00 00 183549 2014 01 09 00 00 183549 2014 01 09 00 00 183549 2014 01 09 00 00 183549 2014 01 09 00 00 183549 183549 183549 183549 183549 183549 183549 183549 Success Success Success Success Success Success Expired 1024 bits 1024 bits 1024 bits 1024 bits 1024 bits 1024 bits 1024 bits
251. ubmit button if the review process of the tender notice is required according to the normal process At the same time an email alert will be sent to the reviewer assigned for the project 3 or press Save button if the Tender Notice is not ready to submit to Reviewer or Approver Page 143 of 263 Step 23 An acknowledgement message will be shown and an email will be sent to reviewer assigned for the project Modify Tenderer List Tenderer List updated successful Tips for Alias One assigned gt the alias can t be changed Page 144 of 263 C Search amp View Tender Notice Step 1 Go to the menu bar at the top and click Search Tender Notice under E Tendering Home Advertisement PreQualification E Tendering Q amp A Registration Maintenance Profile ReportiLog Logout Site Map peost Tender Hotice Search Tender Hotice tit ender Award This E Tendering Website provides he following activities in a secured and expedient manner Suppliers Registration Pre qualification of Tenderers Issuing Tender Notice ta Tendere Download of Tenders Tender Clarifications Submission of Tender Offers Questions amp Answers Contract Award os mo ew HR MTR Corporation encourages its suppliers and contractors to use E Tendering in the tender process which will improve the quality of tender submissions and enhance the efficiency and staff
252. ument Tender Q amp A Tracking Status Report Ref 777666555AQ4 Printed on 2011 11 21 16 00 Download Company Name Tender Q amp A Doc 1 Company Two 873 Back Step 3 Press Suspend button to suspend Q amp A when necessary This button is controlled by the access right of Suspend under Q amp A Notice If the Suspend button is pressed email will be sent to the selected tenderer Step 4 Change closing date time and press Change Closing Date button to either advance or postpone the closing date time The closing date time must be later than the current date time If the closing date time has been changed email will be sent to the selected tenderer This button is controlled by the access right of Postpone under Q amp A Notice Page 208 of 263 K Download Q amp A Attachments Non Tender Box Q amp A For non tender box Q amp A user can download Q amp A Attachment at anytime even when the Q amp A has not been closed Step 1 Search the Q amp A and find the specific Q amp A Step 2 Click Download Q amp A Attachment button This button is controlled by the access right of Download Non Tender Box Q amp A under Q amp A Step 3 Choose file location to save the Q amp A Attachment to the local hard disk Q amp A Ref TOCFContR1Q4 Q amp A Information TOC Cont English TDbC Cconl Chinese 20024 2 8 Track Status 20024 2 08 18 33 GMT 8 00 The 24
253. us PX sx o X amp JI x x g 5 32 ShortListforTender 13 1 1 JPost X x x j 1 x x x J x x 4 13 1 2 _ Reviow a IL X 1 05 1 1 1 8 1 GYd 4313 issuePQQ A 13 2 1 Search amp View x x J x j x x x x J x 1 PQQ amp ABox 13 22 Postpone 1 x x x x x y Jf x Jx x x J Xx Jj mee le l 1324 CheckStatus 13 31 Download Q amp A Box ee x x J x 4 13 32 DisabePQ Q amp A Box Downloada XXX px px pf x p x 1 x x x J J urne EE 1 x d lli dd 6 1 4 TenderBox XX o Sb dox 627 Search XX X gp x px p x pP x px pP x pP x J x J x p x Jj 5o o 622 Postpone x 11 111 6 23 Suspend 111111 e TenderNotice O 2 4 Create Addendum x x x x j J I x Ix J x 1 625 PostAddendum XX 2 6 26 AnswerClanfication J x J x 1 Jj x J x J x 6 2 7 Check amp Amend Tenderer List 6 2 8 Check Status 1 5X 2 8S SI 5S 9 5X eee 6 3 1 Download Tender Box Tender Box 6 3 2 Disable t
254. user 1 View Revision Supplier s email address is updated 2010 11 26 17 40 36 Amended by User 1 user 1 View Revision 201041126 17 40 38 Amended by User 1 user 1 View Revision Supplier s trade code is updated 20101126 16 21 34 Resend Password to Test_11111 mtr com hk by User 1 user 1 201041126 14 45 01 Amendment Approved by user 2 user 2 201041 26 14 42 08 Amendment Verified by User 1 user 1 ena Q tender hkextender pdate Registration PUP pliers trade class is updated successfully and notification sent via email ta inform Approver for such change e System Coordinator changes information Supplier s Company Email Address System approves the update request Page 63 of 263 Step 1 System Coordinator searches the specific registration that needs to be updated Please follow procedures as described in Section C Step 2 System Coordinator changes the Company Email Address on the registration Step 3 System Coordinator presses Submit button to confirm and onscreen acknowledgement will be shown Supplier will receive email for notify Company Email Address Updated Notice System Coordinator must have access right in Search amp View amp Update Email Address under Approval List otherwise the submit button will not be displayed Email notification will be sent to special group of users as defined in configuration table A1 General Information
255. utton and then click OK to confirm The acknowledgement of suspending advertisement will be shown as below The advertisement will be suspended and email notice will be sent out to all the suppliers in the advertisement list and the suppliers which have expressed interest to the advertisement Advertisement Ref ADO7076 Advertisement Ref ADO7O 6 Status lssued Suspend Issue Date 2007 07108 Closing Date 2007 07 19 18 00 08 007 Project Project One Subject English Subject Chinese Microsoft Internet Explorer P Are vou sure vau want to suspend this advertisement i Cancel tender x hkextender suspend Advertisement Update is successful Page 83 of 263 VI PreQualification 3 Post Prequalification d 3 Post PQ 2 BEGIN 1 select project then select or input contract ref i 2 PQ ref PQ contract ref project contract ref contract title contract category Create PQ Click submit button Email to Reviewer
256. vidual file click on the Delete button beside the addendum document and then click OK to continue If procurer wants to change the description in one of the addendum document file user can upload the same addendum document file with different description System will automatically update the description Addendum 2 Date 2012 02 18 Addendum 2 Status Pending for approval Addendum 2 Info Addendum 2 File Name File Description File Size A Delete Felder Addendum 2 Update Please input revised Addendum Info in the text box below amp click the Update button for revision Please tick the check box for submitting the folder or files The total document size for each upload is limited to 70MB Check All Uncheck All Create Folder Microsoft Internet Explorer 2 Are you sure you want to delete this document Step 6 The acknowledgement of deleting addendum file 15 as below Delete Documents Update is successful Step 7 To delete all contents in a folder click Delete Folder button next to the addendum folder and then click to continue Page 166 of 263 Addendum 2 Date 2012 02 18 Addendum 2 Status Pending for approval Addendum 2 Info Addendum 2 File Description File Size A Delete Folder Addendum 2 Update Please input revised Addendum Info in the text box below amp click the Update button for revision Please tick the check box fo
257. view the attached documents by applicant Verifier can also upload new files or delete existing files about this company F Procurer Document Storage Browse Cancel This Upload More File Upload The total document size for each upload is limited to 20M5 2 Procurer Storage Download File Hame File Size 1 000 00 KB Delete 1 000 00 KB Delete Page 55 of 263 G Approve Reject New Registration Approver Step 1 When the registration application is verified the staff member who is assigned as approver will receive an email for approval if email alert is chosen before Or the approver will need to check registration pending for approval under his her account Step 2 Search the registration according to Step 1 to Step 3 as illustrated in Section Choose Status as Verified Step 3 The registration pending to be approved will be shown as status Verified Home Advertisement PreQualification e Tendering Q amp A Registration Maintenance Profile Report Log Logout Site Map Registration Search Results Record 1 1 of 1 Export to CSV 00879 00679 Global e Business Services Limited Verified 2002 04 15 Step 4 Click on the Ref to select a specific company to view the verified registration details Amend the information if any Step 5 Go to section D Click Approved or Rejected on the status and then press Submit button Type i
258. viewed by verifier Step 2 Search the specific updated registration which needs to be reviewed or approved Please follow Step to Step 4 under Section C Step 3 View the information on the registration The updated information is shown in red beside or below the existing information 1 General Information 1 Company Trial WAT 10 5 2007 Australia Trial 10 5 2007 Australia Trial 10 5 2007 Australia Hame Correspondence Address Trial UAT 10 5 2007 Australis Trial WAT 10 5 2007 Australia Trial WAT 10 5 2007 Australia Trial WAT 10 5 2007 Australia C Trial UAT 10 5 2007 Australia Trial UAT 10 5 2007 Australia New English Address Trial 10 5 2007 Australia R Trial UAT 10 5 2007 Australia R Trial UAT 10 5 2007 Australia R Tel 1234556 48765432 Fax 12334656789 4 E mail Address kangh mirc com es Changes rejected by verifier Step 4 Verifier presses Update Reject button to reject the update An acknowledgement message will be shown the to be updated registration information is rejected and no change is made to the existing information Supplier will receive email to notify the rejection SOAS 135214 Pegected by cam 13 51 01 Riscommended Ey SCE 145011 Amended by SCE us sce SOOT OT AS 134855 Sen
259. w Roman 10 7 U mm n Cu m E HD A T Eeee EE Ege PREIS 44 Notwithstanding the requirements as specified in Clause 27 2 of the Conditions of Contract the Contractor shall submit interim payment application upon the completion of the items as certified by the Engineer in accordance with schedule D of the Schedule of Prices m I schedule Summary of Tender Sum F d Description Preliminaries including temporary works safety precautions insurance site cleaning overheads etc Design submission including design calculations shop drawings method statements samples setting cut site surveys programme plans amp reports etc 3 Works for PRE Station 31 ECS Works LV Works 4 5 aubmission of as constructed drawings amp OdM manuals Any other items required to complete the Works Please state La cl 27 OI cn cn 4 Bd E 00 Mc cn 4 14 Ready m n n n n Step 8 Unlock the input item cells As the whole document will be locked and protected by password it is required to unlock those input item cells for tenderers input Highlight the input item cells and then right click to select Format Cell function And then select the Protection tab and uncheck the Locked field Page 134 of 263 Microsoft Excel Book
260. yyord willbe sent to this email address shortly Reset Your Password Y our password haz been successtully reset Page 12 of 263 System Maintenance A Create New Project 1 Setup Project Project English Project M ame Chinese Create Adv Search Project by Review PQ Mew Project different searching Creat PO criteria Review Tender Create Tender Box Approve Addendum Receive Offer 10 Review QEA 11 Create Q amp A ssue Q amp A Fill all require field 12 Download Tender 13 search amp view Project 14 search amp View Project 15 search amp View Project 16 Create PQ Notice 17 Create Tender Notice 18 Create Q amp A J Cc on PR oo R3 1 Setup Project End Before proceeding for any electronic tendering process either a project created before should be used for the tendering process or a new project should be created as follows Step 1 Go to the menu bar at the top and click Create New Project under Maintenance This function is controlled by the access right of Create New under Project Step 2 Input new project information Required Field Step 3 Assign users to execute or view this project including posting of advertisement prequalification prequalification Q amp A tender and tender Q amp A Step 4 Specify 1f the project to be active or inactive Active the user who has the appropriate access right can ma

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