CareTracker User Manual
Contents
1. CHA Vital Signs lt gt oe Appointments To see the action item choices within each category simply click once on the Category s icon A menu of action items will be brought up in the box directly below For example Personal Care has several actions including Bath Shower Brush Teeth Dentures Dressed Brush Hair Nails Makeup Shave Skin Hearing Aid Eyedrops ey eCaring 7 Using eCaring s CareTracker Items with additional options Some action symbols give you additional options when clicked These options tell more about important conditions such as pain or refusing a meal 0O Eating Refused Meal Meds Refused Meds Toileting Toilet Sick Health Pain Scale Categories that track important patient information Some categories are for keeping track of important information about the patient such as Vital Signs In the Vital Signs category you can track when you take a patient s vital signs and measure important health indicators including Press the up and down arrows on the pop out scale to enter a vital sign reading such as blood pressure ey eCaring 8 Using eCaring s CareTracker Keeping Appointments In the Appointment category you can log when the patient had an appointment with a doctor or other health care practitioner including E gt Categories that track special problems The Special Problems category allows you to document when a serious eve2. For Home Caregivers Using eCaring s CareTracker 8 e C aring The Heart of Better Care Management Using eCaring s CareTracker Table of Contents Page SECTION 1 Welcome 3 eCaring s CareTracker 4 3 Getting started using CareTracker 5 A Sign in to CareTracker 6 5 The CareTracker Categories 7 6 Using CareTracker 10 a How to enter data b How to delete an action C How to move between time slots d How to show 1f a patient is awake asleep or outside e How to use notes j Sign out of CareTracker 13 ey eCaring 2 Using eCaring s CareTracker SECTION 1 Welcome to eCaring Our mission is to improve home health care We use the best systems and technology to deliver timely information and effective communications among family members care managers and home health providers The eCaring System provides valuable information about the daily care and management of seniors living at home and those with chronic conditions You are receiving this manual because the eCaring Manager has added you as a user for the home care patient This means you are an aide or caregiver in the home who regularly cares for the home care patient ey eCaring 3 Using eCaring s CareTracker section eCaring s CareTracker eCaring s CareTracker is a program that helps you track the activities you perform with the home care patient and document important information over time CareTracker is eas
3. alf hour time slot 1 Click on up to 5 different actions in different categories Error No more slots available B e How to Delete an Action OOPS I entered something by accident It s easy to remove an item you entered in a time slot To remove an item from a time slot just click on its picture in that time slot again C e How to Move Between Time Slots If you have a busy day and are concerned you might not have enough time to enter things as they happen don t worry CareTracker lets you go back in time to enter information throughout the day or before you leave the patient s home ey eCaring 11 Using eCaring s CareTracker D To change the patient s state simply click a different option awake sleeping or outside to the right side of the time slot W eCaring 1 Click on a time slot in the past CareTracker will automatically scroll to the time slot selected 2 If you would like to add an item to a previous time simply click on the time slot and enter your items 3 You can always return to the current time by hitting Go to Now Go To NOW How to Show if the Patient is Awake Asleep or Outside With CareTracker you can show if the patient is Awake Asleep or Outside which can provide better information about the patient s health patterns over time To the right of each time slot you can choose an option to sh
4. nt happens in the home such as a fall or if the patient has blood in their stool The Special Problems Category allows you to document the following NOTE We value patient safety above all else Always call 911 if it s an emergency Then enter the information in CareTracker later ey eCaring 9 Using eCaring s CareTracker SECTION G Using CareTracker A e How to enter information in CareTracker CareTracker uses pictures to help you enter large amounts of home care information making it easy for you to document the work you do with the patient To enter information into CareTracker 1 Choose a category by clicking on one of the ten category icons on the top left of the CareTracker screen These activities include Personal Care EP Health op Eating GD Housekeeping G amp Activities Ep Special Problems ED Mental State CAA vital Signs lt D gmeung cE Appointments 2 When you click on a Category you will see a menu of items you can choose from to enter into the time slot As you click through these pictures information about them appears in the Help text box 3 Once you find the activity or condition you are looking for click on it to add it to that timeslot 4 The item you choose appears in the time slot to the right of the CareTracker screen ey eCaring 10 Using eCaring s CareTracker To Enter Multiple items CareTracker allows you to enter up to 5 actions for one h
5. ow if the patient was awake sleeping or outside 1 Awake is the default state meaning time slots will automatically be set to indicate the patient is awake The time slot will be green 12 Using eCaring s CareTracker E How to Use Notes You can view notes from other members of the care team in the Notes module ureTracker Welcome Demo User Upicac Sign Our Recipient Holly Horner F From Ear To Date Thu Oct 11 2012 1130 AM Be sure to check pulse and weight today Friday October 12 8 00 to 8 30 AM Recipient Helly Horner From Bam To Date Thu Oct 11 2012 1120 AM Be sure to check pulse and weight today N 1 Click the Add Note button To add a note Add Note 2 Click inside of the white box and the keyboard will appear on your screen Type in the note you would like to send to your care team 3 Press Save Note to save your note and share it with the care team ey eCaring 13 Using eCaring s CareTracker SECTION W eCaring Sign Out of CareTracker When you have finished entering information for the day make sure to sign out of CareTracker by clicking the Sign Out button on the top right of the CareTracker screen Weloome tsabella Ht atime sioi te log n dierami time When you sign out CareTracker automatically saves the data they entered throughout the day Congratulations You are now ready to start
6. reTracker is Home button Train with your eCaring Manager The eCaring Manager can give you hands on training in CareTracker Speak to your eCaring Manager and find a time that works for both of you to sit down in person and review the CareTracker system We strongly suggest this happens during a time when you are available to learn the system in the patient s home ey eCaring 5 Using eCaring s CareTracker secrion Al Sign in to CareTracker in the home To begin using CareTracker you must first log in to the CareTracker system in the patient s home To sign in to CareTracker gt Locate the computer in the patient s home that has been set up to use CareTracker If the computer is off turn it on Open CareTracker by clicking on this icon on your computer screen shown below D The CareTracker sign in screen will appear shown below Enter your unique user name and password Then click GO Caring CareTracker Go Caregiver User Name Password ey eCaring 6 Using eCaring s CareTracker SECTION 5 The CareTracker Categories In CareTracker information is entered by Category Each Category has different pieces of information you can choose from called actions CareTracker s 10 Categories There are ten Categories for entering information G Personal Care ED Health cp Eating cp Housekeeping G amp Activities gt special Problems CD Mental State
7. using CareTracker NEED HELP Our team is always here to help if you get stuck or have a problem gt gt eCaring FAQ s page Email us at support eCaring com Call us toll free at 1 855 8eCaring 1 855 832 2746 Updated 7 18 13 14
8. y and fun to use even for those with limited English language or computer skill It is a colorful simple system consisting of various icons that indicate care activities and conditions With just one click you can document the work you are doing with patient in real time zi CareTracker Welcome Demo User F prom Sara Toohey Date Pri Gel 12 2003 a0 Ahi Today s hospital appointrient Bis eet Gaerwelled eG ES EG Ee Ee Ee amp Friday October 12 10 00 to 10 30 AM Why CareTracker gt Easy to Use 02 SJD ebanngeom gt More information that s more useful gt Up to the minute information gt Communicate with everybody easily and quickly gt Lets caregivers contribute more about what s going on Helps keep patients at home L longer oF eCaring 4 Using eCaring s CareTracker section 3 Getting started with CareTracker Get your CareTracker user information from the Ipad Users Ifyou are using an eCaring Manager iPad refer to the image below Ifyou The eCaring Manager will create a unique user name and password for you are using a computer Speak with the eCaring Manager to get this information Record your username please disregard the and password here for safekeeping image below On off switch My Username My Password Watch the CareTracker video on a computer View this brief tutorial to see how easy to learn and simple to use Ca
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