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Subscription Billing - GP2013 - Encore Business Solutions Inc.

1. Module Sales Order Processing Doc Type Invoice Type ID STDINY Batch Information Billing Due Date 9 30 2014 8 Document Date 000000 Start Date if not on Profile 302014 H Batch Number Sort Order Customer ID GL Reference Ranges User Defined Ranges Second create process slightly improved to reduce overall time takes to process invoice creation 2 Enhancement Improved Verbiage on record selection Selection Arrows at Bottom of Contract Entry window will now display appropriate verbiage to indicate record selection 9 99 Jen 01 1 F FF FFI T Contract Murr Last Contract Next Contract hMext Record Last Record m7 y Wek un F M4 44 4 Itemlofi Mw H lg First Contract First Record Previous Contract Previous Record 3 Enhanced Table Conversion Table Conversion now has separated out SQL Views and Stored Procedures in its own selection item Subscription Billing Build Notes Page 49 of 76 To return to Table of Contents click Here 4 Encore i B Table Conversion je File Edit Tools Help sa Fabrikam Inc 4 12 2017 T Subscription Biling Table Conversion Upgrade 1 W Table Conversion z Wo SOL Views and Stored Pr
2. Text Fields Date Fields Numeric Fields Check Box Fields Text Field Label 1 Text Field 1 Date Field Label 1 Date Field 1 Numeric Field Label 1 Numeric Field 1 Check Box Field Label 1 _ Check Box Field Text Field Label 2 Text Field 2 Date Field Label 2 Date Field 2 Numeric Field Label 2 Numeric Field 2 Check Box Field Label 2 Check Box Field Text Field Label 3 Text Field 3 _ Date Field Label 3 Date Field 3 Numeric Field Label 3 Numeric Field 3 Check Box Field Label 3 Check Box Field Text Field Label 4 Text Field 4 Date Field Label 4 Date Field 4 Numeric Field Label 4 Numeric Field 4 Check Box Field Label 4 Check Box Field Contract Line User Defined Text Field Label 1 TextFieldCL1 Date Field Label 1 Date Field CL1 Numeric Field Label 1 Numeric Field CL Check Box Field Label 1 Check Box Field C Text Field Label 2 Text Field CL 2 Date Field Label 2 Date Field CL 2 Numeric Field Label 2 Numeric Field CL Check Box Field Label 2 Check Box Field C hdd Window Shortcut Select a window to add to the shortcut bar Add Here Subscription Billing Setup Original net Done Gre 3rd Party Subscription Billing Setup Original r Help Available Windows Recognize Deferred Revenue a Subscription Billing Contract Entry Web Client Subscription Billing Contract Inquiry Subscription Billing Document History hr Subs
3. Sh Pit SendTo Modify 100 v Completed 2 Pages A y Contract by Mon Report Choice Forecasted Revenue X Cot B Fr Include Active Contract Class Range All HIE Y sy Sarita Contract Range AIl Customer Range All r Contract Header filters Date Contract Number Extended Price Billing Status M Active M OnHold Inactive Expired 08 31 2015 CTR0O000000000001 550 00 From Contract To ja CTROO00000000002 5 07 19 CTR0O000000000003 510 00 pemberita 2 To P CTR0000000000005 1 004 67 From Customer ID P To P CTR0000000000006 92 92 CTR0000000000007 3 875 00 CTR0000000000008 2 000 00 M Contract Line filters CTRO0000000000009 2 48 CTRO000000000010 5 000 00 Include Inactive Lines I CTRO000000000011 511 68 rari E aries a CTRO0000000000012 467 33 rom Item Number To pete CTRO000000000013 5 342 33 From Territory H To f CTRO000000000014 450 00 CTRO000000000015 250 00 From Next Bill Date To CTRO0O000000000019 5 002 48 EE EE Te CTRO000000000020 91 80 CTRO0000000000021 30 50 CTRO000000000022 900 00 CTRO000000000023 1 956 32 Forecasted Revenue settings Total for Date 08 31 2015 Currency USA 28 042 58 Daily and User Defined Frequencies are not included in forecasts TT Revenue Forecasted from 08 01 2015 4 To 10 31 2015 HH 09 30 2015 CTR0O000000000001 550 00 CTRO000000000002 5 07 Sort by Item CTRO0000000000003 510 00 CTRO000000000005 1 004 67 a CTRO0000000000006 93 93 Group by None C ByDay B
4. 4 Enhanced Templates for Create Subscription Billing Documents With this update the user can now Save their current selections to a template by entering a template name and pressing Save Current Settings button Subscription Billing Build Notes Page 22 of 76 To return to Table of Contents click Here EM Create Subscription Billing Documents File Edit Tools Quantities Help Selection Template NEw TEMPLATE Save uert stings Module Sales Order Processing DaocType Invoice Type ID INVOICE 2 Batch Information Billing Due Date 0720172015 14 Document Date Start Date if not on Profile 07 01 2015 H Batch Humber Sort Order Customer ID ted GL Reference Ranges User Defined Ranges Contract Class Al From To ia Contract Number All From CTROODOO0000064 To ETRODOODOODODEA pp Customer Class a Ta Customer ID p To a Item Number AL From Tia Fe OF 0142015 TEST k Include allltens on Contract in Item Number range Territory Lines GA i From ig Tc Include Passwords Include Passwords I Exceeded Credit Limits eeeeees Customers On Hold Discontinued Items i Report on Overdue Billings I Create Detailed Edit Report Transactions 5 Enhanced Line Deferrals for Markdown Users will now have the ability to create line deferrals for Markdown This option is available when users create line deferrals for sales The user
5. Comment 1 Sometimes Crabby 2 E0M Net 15th Accounts mai Project Comment 2 Trade Discount Payment Terms Discount Grace Period Due Date Grace Period Price Level i File Transfer Method Hot Specitied Page 18 of 76 Encore System 09 10 2015 3 57 44 PM Dextordinary Ince Page 1 User Date 09 10 2015 BATCH EXCEPTION REPORT User ID sa Contract Number Customer Name Item Number Exception Description cTRO00000000078 Oh What a feeling EFT Address record is missing Bank Transit Update for Set Item Description to in Subscription Billing setup on Item Description amp Billing date If Contract Line item has frequency of Daily then Billing Date will display the date of the billing instead of the date from and to For example if Next Billing date is 10 01 2015 The description will display the item description and 10 01 2015 Ship To Address PRIMARY r EN Currency Line theme by Order Entered Item Number OPO DWotM Invoice Quantity AN Unit Pai 400 aM STRIP FRAME Each wn Description SM Stripping Pad Frame For 10 01 2015 Markdown 0 00 aA Billed Quantity _ 14 Enhanced Validation on Subscription Billing GP Version Compatibility Should user attempt to install Build on different version of GP than it was compatible for they will now receive validation message indicating You have installed Subscription Billing version XX in an GP XX environment
6. ml Security Task Setup File Edit Tools Help Debug sa Dextordinary Inc Save is Clear 2 Delete Copy Task Mame Subscription Biling Rebuild Srmartliet Task Description Access to Subscription Biling Rebuild Smartlist window Windows Product Subscription Billing seis aao OOOO Access List Mark Al Un W Display Selected Items Operations gt Rebuild Subscription Billing Smartlist 11 Subscription Billing Menu updates Mass Billing Invoice Selection now visible in the Transaction Pane Subscription Billing Lil Transactions Subscription Billing Contract Entry Subscription Billing Integrator Recognize Deferred Revenue 12 Improved EFT Validation on Contract entry and invoice Creation Validation messages at Contract Entry improved to be more user friendly and specific to what is required for EFT Such as Bank Country Region Transit Routing Number Bank Subscription Billing Build Notes Page 17 of 76 To return to Table of Contents click Here Encore Account number Date Pre note sent Validation at Contract Entry and invoice creation will also be towards the Customer Card Statement To address as this is the address used during posting for EFT Should Statement To address not have EFT setup accordingly then contract will display error when next saved in Contract entry and will be sent to exceptions during invoice creation Contract Number CTRO00000000078 General Line Items Options
7. when attempting to launch GP 1 Fixed issue with updates rolling into Line item details window Issue noticed when updating line items in contract entry these updates failed to roll up into Line item details window for the line item prior to saving This issue has since been resolved as such updating the contract in contract entry will now update in line item details at the same time a 2 Resolved problem with Price Level blanking in Contract entry Issue noted in Contract Entry if CP Flag is checked on item should user select Blue Zoom into arrow to access line item detail window and save in the detail window will result in price level blanking out on Contract Entry This issue will no longer occur 3 Resolved issues with Contract inquiry window Issue noted that users were able to create new contract headers in Contract Inquiry Update created to prevent this from occurring 4 Resolved issues with Forecasting reports Issue noted if Item quantity results in total of O user would receive SQL Execute error Issue is now resolved 5 Resolved problem with Contract Number lookup Issue noted with Contract Number lookup include Active Contract only checkbox This checkbox failed to filter out non active contracts Issue is now resolved and this checkbox will now filter for only active contracts when checked 6 Resolved issue with Mass Billing Issue noted in Mass Billing Invoice selection causing user to receive A save operation on
8. 4 Improved Subscription Billing Reporting Improved the Subscription Billing reports for layout and additional options The option to include inactive lines has been added Next Bill date and End date will now have Range options Subscription Billing Build Notes Page 28 of 76 To return to Table of Contents click Here Encore Em Subscription Billing Reports File Edit Tools Help i Print E Report Choice Contract Header fields W Active Inactive Billing Status From Contract From Contract Class VE From Customer ID Contract Line fields E Include Inactive Lines 3 From ltem li From Territory From Mest Bill Date From End Date On Hold Expired sa Dextordinary Inc 04 30 2015 Contract Item Listing Report will now have Contract number in the line details for the report as opposed to a separate header System 04 30 2015 User 04 30 2015 9 16 55 AM Dextordinary Inc SUBSCRIPTION BILLING CONTRACT ITEM LISTING Sorted by Contract Number Include Active Contract Range All Contract Class Range All Item Range Territory Range All Customer Range All All Next Bill Date Range All End Date Range All Page 1 Contract ID Item Number U of M QTY Customer ID CP Start Date Unit Price Next Bill Markdown End Date Extended Price Last Billed Inactive Comment ID Item Description Frequency CTROOOO00000001 wow 3M STRIP PADS Each 1 00 3M Stri
9. CTRODODODODODODE WOW Oh What a feeling 1vc2z0028 3M STRIP PADS 3M Stripping Pads 5 00 Each 400 00 5 00 1 975 00 CTRODODODODODODE wow Oh What a feeling IvC20029 3 M SAFE STRIP 3 M Safe Stripper 10 0 Each 500 000 10 000 4 900 000 CTRODODODODODODE WOW Oh What a feeling 1vc20029 3 M SAFE STRIP 3 M Safe Stripper 10 0 Each 400 000 10 000 3 900 0 CTRODODODODODODE wow Oh What a feeling 1vcz0029 3M STRIP PADS 3M Stripping Pads 5 00 Each 600 00 5 00 2 975 00 CTRODODODODODODE wow Oh What a feeling 1vcz0029 3M STRIP PADS 3M Stripping Pads 5 00 Each 400 00 5 00 1 975 00 CTNANNNANNANNAMMAM 1 1 AAT ARI Whak a Faslinal TYT DNNIN DRA CTT CN AMC DRA Chrimmima Mad Cv aran 1 Anlek 120 AN NAN 120 Improved Initial Installation for Subscription Billing For initial install of the product in GP the user will no longer be automatically asked to run Table Conversion upon logging into GP All Subscription Billing Menu items will be hidden except Table Conversion and Subscription Billing Setup until Table Conversion and Subscription Billing Setup is completed Should user attempt to Access Subscription Billing Setup prior to running Table Conversion they will receive a user prompt torun Table conversion Selecting Proceed will open the Table Conversion window Selecting Ask Later will return the user to GP Note that users who upgrade an existing build will still be prompted to run table
10. Customer Name Aaron Fitz Electrical 30th 0 10 30 2014 10 30 2014 10 30 14 to 11 2 OF Crested Daie Baich Number Document Number Dae Document Amount sat 4 12 2017 TESTIN STDINY000002415 10 30 2014 4 177 00 O 10 30 2014 10 30 2014 10 30 14 to 11 2 12 30th O 10 30 2014 10 30 2014 10 30 14 to 11 2 Du BEJ 30th 8 Enhancement multiple invoicing option New setup option provided in Subscription Billing Setup to allow users to create multiple invoices from the same contract and still have the ability to rollback on the latest created invoice Subscription Billing Build Notes Page 41 of 76 To return to Table of Contents click Here Em Subscription Billing Setup Options File Edit Tools Help Debug sa Fabrikam Inc 4 12 2017 Contract Billing User Defined Mest Contract Number W Enable Rollback See User Manual for warnings W Allow Multiple Invoicing Rollback last invoice Update Contracts when Customer Card changes Never Always Ask Each Time Update Contracts when Item Card changes Never Always fr Ask Each Time Enter the rounding critena applicable to prorating W Prorating Time Pernod Prorated Amount Based on Months Round To Multiple 0 01 Partial Months Rounding Nearest Partial Multiple Rounding Nearest DE Cancel Without this option selected users would have contract be thrown to exceptions during first create process indicating the contract has unposted docum
11. Contract Number Containing 01 IV Include Active Contracts only ve gies by Contract Number sr Cennen SE IO00000000001 Ne Oh what a feeling 07 01 2014 CTRO00000000010 Customer 1 08 01 42014 Active CTRO00000000011 Customer 1 08 01 2014 Active CTRO00000000012 Oh What a feeling 08 01 2014 Active CTRO00000000013 Customer 3 08 01 2014 Active CTRO00000000014 Customer 1 08 01 42014 Active CTR0O00000000015 Oh What a feeling 09 01 2014 Active CTRO00000000016 Oh What a feeling 09 01 42014 Active CTRO00000000017 Oh What a feeling 06 02 2014 Active CTRO00000000018 Oh What a feeling 10 01 2015 Active CTRO00000000019 Oh What a feeling 06 01 2016 Active TESTHEADEROO Oh What a feeling 04 10 2015 Expired Select Cancel 15 Verbiage update Contract Number Lookup Verbiage updated for checkbox to be Include Active Contracts only BA contract Number Lookup lei A File Edit Tools Help Debug sa Dextordinary Inc 05 07 201 Contract Number Containing 01 IV Include Active Contracts only v view All Contract Numbers by Contract Number 1 Fixed issue with GP crashing when Item no longer existing in inventory Issue noticed in contract entry causing GP to crash if item was removed from inventory if the item exists on a contract With this update the line item will be changed to be a non inventoried item on the contract with Contract based pricing The user will receive a pop up
12. Encore Business Solutions Inc disclaims any warranty regarding the sample code contained in this documentation including the warranties of merchantability and fitness for a particular purpose Limitation of liability The content of these build notes are furnished for informational use only is subject to change without notice and should not be construed as a commitment by Encore Business Solutions Inc Encore Business Solutions Inc assumes no responsibility or liability for any errors or inaccuracies that may appear in this Build notes Neither Encore Business Solutions Inc nor anyone else who has been involved in the creation production or delivery of this documentation shall be liable for any indirect incidental special exemplary or consequential damages including but not limited to any loss of anticipated profit or benefits resulting from the use of this documentation or sample code License agreement Use of this product is covered by a license agreement provided by Encore Business Solutions Inc If you have any questions please call our office at 204 989 4330 or toll free 888 898 4330 North America only Publication Date Dec 2015 Subscription Billing Build Notes Page 2 of 76 To return to Table of Contents click Here Table of Contents Build 1 033 Dec 11 2015 vranunnnnnrrnnnvrvnnnnernvnnernvnnevevnnerernnevernnsvnnnnevennnesnnnnee BUNAD DE NB ere pre eerR ee nee en cee EEE Eee ER Eee Eee ET CREE TE EET CRETE eet cre
13. Recurring Contract Agreement to be Subscription Billing Contract Agreement 4 Changed name of About Invoicing window to About Subscription Billing Removed ME_BIC_Log Lookup form window from the dictionary Form Window no longer required 1 Fixed issue when setting Item Description Item Description amp Billing Date The Billing Date range will now consider the End of the Contact 2 Fixed the note for contract number header issue in contract entry screen Build 1 010 June 26 2013 Enhancements 1 Product Name Change Changed the name to Subscription Billing 2 Table conversion updates Created the table autotemp and the procedure gmAutoGrant in both the system database and the company database if they don t exist This is done in the Table Conversion Screen 3 Navigation Pane update Added a button for subscription billing in the Navigation Pane Subscription Billing Build Notes Page 70 of 76 To return to Table of Contents click Here Encore Build 1 009 June 17 2013 Enhancements 1 Avalara Sales Tax Called the Procedure AVACalculateSalesTaxForSalesDocWithinPostingBatchIVC instead of AVACalculateSalesTaxForSalesDocWithinPostingBatch for Avalara sales tax calculation Build 1 008 May 31 2013 Enhancements 1 User Manual Updated User Manual and online help files are included on install 2 Item description update Single month deferrals can now appropriately work when Cha
14. by Contract Number v by Customer ID CTRO00000000015 CTRO00000000016 CTROO0000000017 CTRO00000000018 CTRO00000000019 Oh What a feeling Ohl What a feeling Ohl What a feeling Oh What a feeling 09 01 2014 06 02 2014 10 01 2015 06 01 2016 Active Active Active Active io Select Cancel Mi 44 4 Itemlof1 gt Ww pl Contract Number Status Saved 13 Enhanced Contract Inquiry Contract Inquiry window updated so it will not include Record Note AM Subscription Billing Contract Inquiry Clear E Document History Customer ID ret record ote OM What Fela Create Record Note PE Contract Summary Start Date End Date Next Date to Bil 8 1 2014 Last Date Billed Contract Number STROOO000000002 General Line Items Options User Defined Contract Status Active Contract Class Site ID PO Number PO Date Frequency Monthly Continuous Billina 14 Improved Contract Number Lookup Contract Number Lookup window is now Case insensitive when using Find feature for Customer name Find feature for Contract Number is also update so it filters for Contains rather than starts with Subscription Billing Build Notes Page 33 of 76 To return to Table of Contents click Here Encore 0000000002 EXT CustomerID NOM W Contract Number Lookup File Edit Tools Help Debug sa Dextordinary Inc 05 07 201
15. window will remain on this tab on the next selected contract Page 36 of 76 To return to Table of Contents click Here BA Subscription Billing Contract Entry Fie Edit Tools Additional Help Debug New gj save Clear X Delete lig Skip Cycle Document History EZ Copy 5 X Contract Number CTRO00000000050 EALO CustomerID AARONFITOOO1 Customer Name Aaron Fitz Electrical Payment Terms Net 30 DI Bill To Address PRIMARY Comment ID Ship To Address WAREHOUSE Deferral Profile Group Salesperson ID PAUL W Payment Processing Sales Territory TERRITORY 1 Payment Type None v Accounts Receivable Footer Amounts Account 000 1200 00 Trade Discount 0 00 Description Accounts Receivable Freight 0 00 Miscellaneous 0 00 bl Contract Number Status Existing 2 Enhancement with SOP not complete Should user install product and not complete Subscription Billing setup they will now receive a pop up message when attempting to access contract entry or importer indicating to complete SB setup Should the user complete SB setup but did not complete SOP setup they will receive notification to complete SOP setup Fr Pera icrasoft Dynamis GP Sub trip on Billing Setup needs to be completed before A arressing his window Led Microsoft Dynamics GF Sales Order Processing Setup needs to be completed before A accessing his window 3 Enhancement for Subscri
16. Contract Statuskral Save X Cancel Contract Class Contract Billing Site ID Next Contract Number MAUDE Process Hold ID MANAGER APPRV For Credit Limit PO Number V Enable Rollback See User Manual for warnings Peer PO Date P Allow Multiple Invoicing Rollback available only on last invoice Process Customers On Hold Rollback Defaulting Option Always Rollback C Ask Each Time Process Inactive Customers Process Discontinued Items Enable End of Contract Life options when deleting voiding documents r GL Reference 4 Improved EFT updates with Suretax solutions module EFT Calculation during invoice creation will now occur after Suretax code is run This is to ensure that information regarding tax is sent to Suretax prior to EFT calculation occurring 5 Improved User interface for Create Documents window for on hold and inactive Relabel of field from Inactive Customers to Inactive Contracts Customers Also Relabel of field from Customers on Hold to Contracts Customers on Hold The Ul updates so that should a contract be inactive or on Hold or if the customer has an active contract and is inactive or on hold status the user can still generate invoices from the contract with these flag settings checked Subscription Billing Build Notes Page 9 of 76 To return to Table of Contents click Here Encore ll create Subscription Billing Documents File Edit Tools Quantities Help Debug sa Dextor
17. First Create Process for Create Subscription Billing Documents The First Create Process will now filter out all Inactive contract lines This prevents them from failing validations 2 Enhancement new billing frequency for Contract entry Create User Defined Months Billing Frequency in Contract entry Customer Name Aaron Fitz Electrical General Line ltems Options User Defined x T Find Clear Item U of M Quantity CF Unit Price Ext Price Frequency UD OM Start Date Inactive Description Price Level Markdown Amt End Date Unit Coss End Date 128 SDRAM Each 1 150 00 150 0 UD Months vi O 6 1 2014 Inactive 128 meg SDRAM RETAIL 0 00 gt 70 00 7 5 E Inactive kg 3 Enhancement SB Importer billing frequency Added new option to Subscription Billing Importer for New Billing frequency User Defined Months Subscription Billing Build Notes Page 69 of 76 To return to Table of Contents click Here Encore File Mame Fath CA Users dministratoryDesktopySBIKMPFORTLINETEST csv Eal F pa 4 Relabeled 16 user Defined fields in SQL tables from RCB to SB 1 Addressed the Contract Line Comment text missing in invoice issue Build 1 012 November 13 2013 1 Fixed the warning issue in Copy Contract in case Multicurrency not registered Build 1 011 October 2 2013 Enhancements 1 Change name of exe to be SB instead of RCB 2 Added back the OpenNote function to the dictionary 3 Changed the report name
18. Reference Contract Class All From Ranges User Defined Ranges f Contract Number 6 All From p To Customer Class All From To Customer ID All From d Tio y ltem Number All From a To Territory All From To Include Passwords Include Passwords Exceeded Credit Limits Inactive Customers Customers On Hold I Discontinued Items I Report on Overdue Billings I Create Detailed Edit Report ar OK Enhancing the feature of creating deferrals in future open periods to even look into the periods of next fiscal year if all the periods in the current fiscal year is closed Integrated the RCB SOP document creation with Avalara Sales Tax calculation During SOP Document creation process Avalara Sales Tax will be calculated before EFT payment calculation and thus EFT payment will include the sales tax created by Avalara calculations a This feature can be switched ON or OFF by a Dex ini Setting EBS AVATAX Addressed the issue of contract billing frequency changed to UD Months when the line billing frequency is UD Days in Recurring Contract Entry screen Addressed the issue of Second line defaulting from first line Frequency not defaulting correctly in case of UD Days Addressed the issue of Activity Lock Exception when deleting a contract when it is locked by another user in Activity Tracking Build 1 007 April 29 2013 Enhancements 1 Adjust D
19. Sales Doct Period Sumn Range by Customer ID Al From AARONFITOOOI Mass Delete Yearly Sumn To WORLDENTO001 D Remove Transaction History Payment Su Reconcile Date 412201 Remove Distributions Receivables RE Ae ae 7 Remove Period History Fender Statement Cycles Remove Journal History ni is weej Account Type Remove Sales Hay GP Home Restrict Sale f ee clint cereal Gq Financial Sales Senel _ Balance Fora Spoken NE Sales Proce EE i 7 TOCess ance Set ft 2 Fixed Problem With Exceptions for Fast Create Initial run of Fast Create after installation was causing Exception message failing to appear should very first run contain exceptions Note issue only occurred on first run 3 Fixed issues with Table Conversion Table conversion issue with ME Increment Table conversion failed to grant permission to ME IncrementDateByFrequency 4 Resolved issue with Copy Contract pay frequency Issue noticed on Copy contract when new contract rows inserted with Copy function header failed to update accordingly so next row being added defaulted pay frequency Copy contract will now update header appropriately 5 Fixed problem with Importer Price Level Subscription Billing Build Notes Page 50 of 76 To return to Table of Contents click Here Encore Price Level will no longer be cleared when importer used to update Unit Price on Contract Priced items in Contract Removed Validation error on importer for updating Price level on Contract Pr
20. User Defined Payment Terms 2 EOM Net 15th Comment ID Deferral Profile Group Payment Processing Auto Payment Type EFT Active O Accounts Receivable Account 1000 1000 0100 1200 0000 Description Accounts Receivable Nat zj Customer EFT Bank Maintenance File Edit Tools Help Debug Customer Number Address ID Bank Count A egion Bank Hame Bank Account Humber A Aditine sl Intar aker PA Customer Maintenance File Edit Tools Help Debug Oh hat a feeling Ohl what Oh hat a feeling Short Name Statement Name Ohl What a feeling SPRINGFIELD iT Inactive Transit Routing Number Customer ID NA OM Customer Name Oh What a Feeling Microsoft Dynamics GP EFT Transit Routing Number is required sa Dextordinary Inc 09 10 2019 Account Type Eurrenep ID Bank Code Class ID Priority Address ID PRIMARY Pl Contact Todd Scott Phone 1 000 000 0000 Ext 0000 Address Phone 2 000 000 0000 Ext 0000 Toyota Land Phone 3 000 000 0000 Ext 0000 City hWihat a city State OH ZIP Code 84553 Shipping Method Country Code fe Tax Schedule ID SNNOSS PD Country USA Ship Complete Documents PRIMARY PRIMARY Territory ID Credit Rating User Defined 2 14 d P H by Customer ID k Subscription Billing Build Notes To return to Table of Contents click Here
21. as US 10 30 2014 a 1412 2015 H 1129 2014 NSF Waive KE eroso ornamis RL Yearly 5 early Summar ep Document Type Humber Currency ID Void Date Posting Date Due Date Ri Payment Suma Do vou want to rollback contract CTROOOOOOOOO00S2 Recemables Su G DE j Sales Documer TypeT yp Sales ltems ocumer Restrict Sales D Petama Sales Range In Sales Senal Lo Sales Process Customer p Customer Number Ship To Ho Tes to All Line If the user selects Yes then the contract will be rolled back to what it was prior to invoice creation The invoice document listed in Document History on the contract will also be updated to reflect that it was voided BM Subscription Billing Contract Entry FA File Edit Tools Additional Help Debug sa Fabrikam Inc 4 12 20 l New Gi Save Clear X Delete li Skip Cycle A Document History 2 Copy amp Contract Number CTR000000000052 Customer ID AARONFITOOO1 Customer Name Aaron Fitz Electrical General Line Items Options User Defined M Subscription Billing Document History Fie Edit Tools View Help Debug sa Fabrikam Inc 4 12 2017 Ite OK Lineltems UD D M Start Date Next Bill Date Billing Cycle De End Date Billing Day Last Billed Er Kl ae oye hetere O 10 30 10 30 2014 10 30 14 to 11f2 gt oo AARONFIT 0001 10 30 _ 30 30 14 to 11f
22. conversion when logging into GP Subscription Billing Build Notes To return to Table of Contents click Here Page 6 of 76 Encore ATU y 7 ee Se La r Jil m Subscription Billing Transactons aac Setup Transactions Subscription Billing Setup Microsoft Dynamics GP TY You have installed Subscription Billing version 14 0 6 Run table q conversion to complete the process Ask Later 3 Resolved problem with Copy Contract and Billing Day Issue noticed when using Copy contract to set new Next Bill Date for line items with Daily Weekly Biweekly One Time Billing and UD Days billing frequencies It was incorrectly setting billing day for the day in the month on the new next bill date This has been corrected so the billing day remains N A 4 Fixed problems with SQL Maintenance Issue noticed with SQL Maintenance displaying the following items 1 Deferral Batch Activity Deferral Batch Header Deferral Batch Transactions WORK Deferral Header History Deferral Header Work Deferral Line History Deferral Line Work ME SY Notes MSTR These items have since been removed to ensure to prevent users from dropping these tables when dropping tables for Subscription Billing CON DU BW N 5 Issue fixed for Commissions calculations on invoice Issue noticed for commissions calculated on invoices created for Originating amounts calculated This issue was caused by the update in suretax update in Buil
23. inactive it will update the contract status to inactive Expire lines procedure will set the inactive flag on the line items and update the End date on the line item to be the day prior to the next bill date If all items on the contract are inactive then the Contract Status will be updated to Expired Subscription Billing Build Notes Page 11 of 76 To return to Table of Contents click Here Encore PA subscription Billing Setup it Save X Cancel Contract Bil Next Contract Number CTRO000OOOO00F W Enable Rollback See User Manual for warninge Allow Multiple Invoicing Rollback available only on last invoice Rollback Defaulting Option Always Rollback Ask Each Time nactivate Lines Expire Lines Updates the end date on line items Aolidown Customer Lard changes to Lontracts Never Always Ask Each Time Rolldaown Item Card changes to Contracts Never Always Ask Each Time Clear Activity Should any contract have Active line items that are not being adjusted with the End of life procedure then the user would receive a notification that Contact header could not be updated Microsoft Dynamics GP Mot all Contract lines are Inactive or Expired so contract A CTROOGOOOO000022 cannot be setto Inactive or Expired Should the contracts Start date conflict with the end date when end of life procure kicks off for Expire then the system will acknowledge this and notify the user t
24. listed on the Contract Header Table Conversion on installation will also perform an update to all Contract Line items when itis run It will look for Contract Line items that have a blank Ship to address id a blank Shipping Method and Blank Tax Schedule id listed It will then update these line items automatically for the correct Ship to Address id Shipping Method and Tax Schedule ID based on the Ship to Address ID that is listed on the Contract Header Resolved problem with Subscription Billing Importer Similar issue listed above was occurring when users imported a new line item using the subscription Billing importer It failed to set the Ship to address id Shipping method and Tax Schedule id on the line item This fix will ensure all 3 fields are populated accurately during an import based on the Ship to address id listed on the Contract Header Build 1 032 Dec 3 2015 Enhancements L Improved SmartList objects We have added 2 new SmartList Objects as part of the Subscription Billing Product Detail Invoices and Summary invoices These SmartList objects are to provide the user with the ability to review the invoices created from Subscription Billing in summary or in detail from the document history table We have also updated the document history tables so that Currency ID will appear Summary Invoices Default columns shown are Contract Number Customer Number Customer Name Doc Number Doc Amount Currency ID Void and P
25. m Resource Explorer File Edit Tools Help 2 OK HE Cancel 4 Back Up Show E pi Ee i Import Setup ID Lookup 5 Technical Mame Line Item Detail m 1 Which Module gen 141 49 Line Item Note EJ BrowseBox BrowseBox 63i a Mass Biling Invoice Selection EI Changed CHANGED q Er ri ME Subscription Billing Invoice Maintenance Ir E Clear Button Clear Button gt 8 One Time Batches Lookup m Comment ID COMMNTID 27 m i Kone DA ek EI Comment Text CMMTTEXT 27 Eg ri Subscription Billing Contract Entry El Comment 1 COMMENT 1 oF T Main Subscription Billing Contract Entry Er ANETT i HE Scroll ME Batch Invoice Maintenance Serc j Subscription Billing Contract Entry Web Client m Customer Name FE h Subscription Billing Document History 84 Customer Number PE T Subscription Billing Importer 11 DeferralProfileGroupID DeferralProfileGroupIC 224 Subscription Billing Reports gd Delete Button Delete Button Subscription Billing Rollback Archive ed Display Existing Record DSATGRCD et Subscription Billing Setup ed Document Amount DOCAaMNT 10 Subscription Billing User Defined Field Entry eJ Dummy Mote Show Hide DMYNTSHD l Table Conversion eJ Dummy Record Note Show Hide DMYRNSHD zt 1791 View One Time Contract Lag Ei End of File Button Toolbar End of File Btn Toolbar z wt b E E ECE E ECES EE E all The user would then return to the Field Security Maintenance window where they can select the Security Action Once set Press
26. table ME Line Item TEMP has created a duplicate key Issue caused by window failing to abort saving if no item number was entered Issue is now resolved Subscription Billing Build Notes Page 19 of 76 To return to Table of Contents click Here 7 10 11 12 Encore Resolved problem with Ship to Address on Header of SOP Invoice Issue noticed when using Fast Create new to create invoices Ship to Address on header of invoice was being set to the Ship to address of first line item Issue is now resolved and header ship to address will be set based on the Ship to address on the header of the contract Fixed issue with Subscription Billing Reports Issue noted that allowed users to retain billing status when flipping report choice to Forecasted Revenue Report Issue caused when user set billing status on other report choice and then flipped to Forecasted Revenue which retained the billing status selection Issue is now resolved by billing status selections will be cleared when changing report choice to forecasted revenue Report Choice Forecasted Revenue x Sort By by Contract Contract Header filters Billing Status IV Active Grn Hold I Inactve 1 Expired Resolved issue with non inventory items unit price resetting to 0 00 Issue noticed when changing focus on the item number field for non inventoried item caused unit price to revert to 0 00 Issue is now resolved Fixed problem with Table Conversion process Issue no
27. the import fields were relabeled for the checkbox items to include the verbiage checkbox This makes it easier to identify what the field is in Contract entry The following updates were made to the Importer for Line With this update we have also removed fields not being used in Contract entry Relabeled the Deferral and recognition account mapping to match the field names in Contract entry Relabeled the following fields to include Checkbox Continuous Billing to be Continuous Billing Checkbox Contracted Price to be Contracted Price Checkbox Defer Revenue to be Defer Revenue Checkbox Inactive to be Inactive Checkbox Removed the following fields not used in Contract entry PP Deferrals Transfer Account PP Deferred Billing Account PP Recognition Account Relabeled the following fields Offset Deferral Account to Deferral Account Inventory Original Billing AC to be Billing Recognition Account Subscription Billing Build Notes Page 35 of 76 To return to Table of Contents click Here l Import Fields Lookup File Edit Tools Help sa Dextordinary Inc 02 17 2015 Contract File Update Contract Line lterns Find by Fieldname l View All Fields by Fieldname Bill Start Date Biling Day Billing Frequency Billing Recognition Account Comment ID Continuous Billing Checkbox Contract Number Contracted Price Checkbox Cost of Sales Account Deter Revenue Checkbox Deferral Account Inactive Checkbox Date Integer I
28. unit price of 500 00 then it will be prorated to the amount of 1500 00 the 2 full billing cycles Nov 6 through November 20 S1 000 plus the weekly billing period of November 20th 500 4 November 2015 d Su Mo Tu We Th Fr Sa 25 26 27 28 29 30 3 1 2 4 3 6 f 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 5 2b 28 29 30 1 2 3 4 5 c Relabel of Partial Monthly Rounding Label changed in Subscription Billing setup from Partial Monthly Rounding to Partial Rounding l Subscription Billing Setup File Edit ld Save X Cancel Tools Help sa Dextordinary Inc 11 10 2015 Contract Next Contract Number CTRO000000000103 VW Enable Rollback See User Manual for warnings IV Allow Multiple Invoicing Rollback available only on last invoice Rollback Defaulting Option ie Always Rollback Ask Each Time I Enable End of Contract Life options when deleting voiding documents nactivate Lines Expire Lines Updates the end date on line items Rolldown Customer Card changes to Contracts Never Always Ask Each Time Never Always Ask Each Time Rolldown Item Card changes to Contracts I Enable contract line Consolidation on SOP document Default when creating new Contracts Lines Disabled Enabled to use Group Item Class M Default Group Item Class Item Class from Item Maintenance To return to Table of Co
29. warning indicating the changes will take affect once the contract is saved TESTINVENTORY is no longer an inventoried item The contract line has been updated to Non Inventoried with Contract Pricing These updates will only take effect once you save the contract 2 Resolved issues with Comment Text with Subscription Billing Importer Importing Comment Text failed to distribute Comment Text to the COMMENT 1 COMMENT 2 COMMENT 3 COMMENT 4 columns of ME50405 This update has now resolved this problem 3 Resolved issues with Deferral Profile group for Markdown Subscription Billing Build Notes Page 34 of 76 To return to Table of Contents click Here Encore Users whose GL account were the same for both Sales and Markdown were receiving issues when Deferral Profile group created for both Markdown and Sales Issue resolved so both Markdown and sales can share same GL account 4 Resolved Tab Sequence on Contract Entry Line Item Detail Previous versions Markdown Amount and Markdown End date were out of Tab Sequence This has been resolved 5 Resolved issues with Deferrals generated with incorrect amounts Issue noticed if Line item has markdown amount with Line deferral The Deferral Entry being generated was apportioning amount minus the markdown amount which left an amount to apportion This issue has been resolved Build 1 027 Feb 17 2015 Enhancements 1 Improved Importer for Subscription Billing With this latest update
30. 2 Enhancement Batch Progress window Update to Batch Progress window to separate out total contract count for Exceptions with Total Exception Records The purpose is to provide a true count of the number Subscription Billing Build Notes Page 51 of 76 To return to Table of Contents click Here Encore of contracts that went to Exceptions as well indicate all the exceptions and warnings received during first create process as a contract could have multiple exceptions PA patch Progress mila File Edit Tools Quantities Help Debug sa Fabrikam Inc 4 12 2017 READY TO CREATE DOCUMENTS T able Documents to be created in Customer Number order Record Enter interrupt record count 0 no interrupt then click Create Progress Meter Batch Control Total Records Selected Report Humber Created Ereate Fast Create Contract Exceptions Total Exception aming records Exceptions Break t Record Number Cancel 1 Fixed issues with decimal places for non inventory items Non inventory items can now have fraction of quantity based on SOP setup 2 Resolved issue with Quantity Defaulting to 1 Quantity will no longer default to 1 after selecting the item number on contract entry on existing line items 3 Resolved Problem with Continuous Billing Flag With Continuous Billing Flag set on Line items the Inactive flag will no longer be set on line items that have an end date This will allow users to set end date for
31. Contents click Here Encore from Web client Users can still access the old net version of Subscription Billing setup by adding shortcut to window M Subscription Billing Setup File Edit Tools Help Debug sa Dextordinary Inc 09 10 2015 Lal Save MG Cancel Contract Billing T Process Hold ID MANAGER APPRY For Credit Limit VW Enable Rollback See User Manual for warnings Passwords T Allow Multiple Invoicing Rollback available only on last invoice Rollback Defaulting Option Always Rollback Ask Each Time V Enable End of Contract Life options when deleting voiding documents nactivate Lines Expire Lines Updates the end date on line items Ralldown Customer Card changes to Contracts Never Always Ask Each Time Rolldown Item Card changes to Contracts Never Always Ask Each Time Clear Activity Contract Header User Defined Process Customers On Hold Process Inactive Customers Process Discontinued Items Set Item Description to Item D escription amp Service Date v I Deferrals If Period is closed Create in First Open Period Prorating Rounding criteria applicable to prorating Time Period Prorated Amount Based on Months is Round To Multiple 0 01 Partial Months Rounding Nearest Partial Multiple Rounding To Nearest z
32. Contract Pending Report Document Na AARONFITOOO Create Return Aaron Fitz Electric Historical Lookup Ctrl H WAREHOUSE Go to Subscription Billing Cont Ctrl 6 Customer ID Customer Name Ship To Address Line Items by Order Entered Create 5B Contract from SOP _ em Number OP Lis p Option Inquiry Ctrl 1 Pi 128 SDRAM Manufacturing Sales Item Detail Ctrl 2 Customer National Accounts PM Create SB Contract File Edit Tools Help 4 12 2017 SOP Number STDINV2372 os scion gt O O OO SOP Type Invoice Billing Frequency Monthly bss Biling Start Date 4 12 2017 2 2 Next Biling Date 51222007 A Billing End Date 0 0 0000 z l tu lectrical o Customer PO P ee 11403 45 St South Currency ID o0 m cm J Microsoft DynamicsGP reduled Payments Microsoft Dynamics GP ce Contract CTROOO000000044 was created successfully quiry nsaction by Custe nsaction by Docu iod Summary arly Summary rment Summary gt eivables Summa Open Contract es Documents St es Items Tr Terms Discount Taken 0 00 UY strict Sales Docun ma Anaa i ETE Fn 2 If user selects CTRL G or uses option in Additional pull down menu and there is no contract linked to the SOP document l e no document history on Contract then open a message indicating sop was not created in Subscription billing contract entry and provide the user with the option to
33. DK Installer Yersion 4 10 0 xi PE ee Confirm installation 3 DexTONET The installer is ready to install the DexToNET SDK on your computer Click Next to start the installation D DexToNET SDK Installer Yersion 4 10 0 xi gt eee eee Installation complete gt s 3 DexTONET DexToNET SDK installation has completed successfully Click Close to exit lt Back Nest gt DexToNET Project Updater E Your system is about to be scanned for visual Studio projects containing DexToNET references These projects and their license Files will be automatically updated to work with DexToNET version 4 10 0 0 IF you choose to proceed the scan can take a few minutes to complete IF vou choose not to proceed you will have to manually update each of your DexToNET projects to be compatible with this Dex ToNET version Mote IF you use version control system vou should ensure your DexToNET projects are checked out First Do you wish to continue DexToNET Project Updater Project update complete 2 Filefs updated 2 Enhancement for Project Tracking Distribution Subscription Billing Build Notes Page 55 of 76 To return to Table of Contents click Here Encore Enhancement added to Project Tracking product to recognize Units at distribution level Updated Subscription billing for Compatibility with this update 3 Enhancement for Line Deferral Improved performance for Li
34. Deaete E SkipCycde Document History 38 copy Contract Number CTR000000000040 Customer 1D CONTOSOLODOI 3 Customer Name Contoso Ltd General Line Items Options User Defined x WIRE Price Level Markdown Amt End Date Unit Co 600 00 0 29 1744 Inactive Phone Wire RETAL A 0 00 gt 0 WIRE100 Foot 5 000 00 0 29 1 450 Tan mis on nana MR neran Al an nal al n The quick search option can be used to locate any single phrase without spaces If you wish to search for a string field phrase with spaces then it will need to be enclosed in quotations For example contract has multiple items with variations of WIRE100 on it but the user only wished to search for WIRE100 A In this case would search for WIRE100 A in quotations Only the items containing this phrase are displayed Contract Number CTROOO000000040 Custome Customel General Line Items Options User Defined xX WIRELOO 4 Them U of M Quantity CP Inactive Description Price Level Mar Era Eee Inactive WIREDOO A RETAIL LAT 1 rq 2 Fast Create Updated Create Contract window so that the Fast Create is always available Fast Create Selection Template Module Sales Order Processing Doo Type Tyr Subscription Billing Build Notes Page 65 of 76 To return to Table of Contents click Here Encore Resolvedlssues 1 Resolved issue with Billing Cycle not appearing correctly in Contract Entry screen for Annual and One time
35. LLY This TAMERSOFT INC Tamersoft End User License Agreement EULA is legal agreement between you an Individual developer of software applications Developer End User and Tamersoft for all DEX TONET COMPONENTS controls source code demos intermediate files media printed materials and online or electronic documentation contained in this installation file Tamersott grants to you az an individual personal nonexclusive license to install and evaluate the DES TONET COMPONENTS for the sole purposes of evaluating the DEX TONET l Accept Back hest gt D DexToNET SOK Installer Yersion 4 10 0 Select the DexToNET components you wish to install DexToNET Framework Documentation Sample Code DexToNET Explorer Addin for visual Studio Templates for Visual Studio 2010 lt Back net Cancel DexToNET SDK Installer Version 4 10 0 Fal The following Dexterity based application installations have been found on oe your computer and appear to be DexToNET compatible Select which of gt s 3 DexTONET these installations you would like to support DexToNET OUT LAAREIOG TCARNLOGT l CAGPTAN You may also manually select a DexToNET installation path by entering it below and clicking the Add Path button Installation Path __ AddPath lt Back net gt Cancel Subscription Billing Build Notes Page 54 of 76 To return to Table of Contents click Here Encore D DexToNET S
36. O00000000012 Woy JOh What a Feeling 1VC20032 460 43 USA No No n amp Subscription Billing Contract Detailed E CTROO00000000013 Woy Oh What a feeling IVC20039 5 370 29 USA No No H B Subscription Billing Contract Header CTROO00000000013 Wow Oh What a feeling IVC20046 5 435 66 USA Yes No H B Subscription Billing Contract Line Items CTROOOO00000001 4 Woy Oh What a feeling IVC20041 460 43 USA Yes No H Subscription Billing Detail Invoices a CTROOOO00000001 4 Woy Oh What a Feeling IVC20043 460 43 USA Yes No i Subscription Billing Summary Invoices CTROOO0000000014 Wow Oh What a Feeling IVC20044 460 43 USA No No E 3 E CTROOO0000000014 Woy Oh What a feeling IVC20045 460 43 USA Ves No E CTROQOQQOQOOQOZ4 NOW Oh What a feeling IVC20058 2 48 USA Yes No Detail Invoices Default columns shown are Contract Number Customer Number Customer Name Doc Number Item Number Item Description Quantity U of M Unit Price Markdown Amount Ext Price Currency ID and Comment ID Additional Columns Batch Number Billing Day Contract Price Doc Type Document Amount From Date Last Billed Date Markdown Account non Inventory Item Originating Extended Price Originating Unit Cost Originating Unit Price Sales Account Sales Territory Salesperson ID Service to Date Site ID To Date Unit Cost and Void Subscription Billing Detail Invoices i Snapshot a Excel y m
37. ROOO000000077 Oh What a feeling 3M STRIP PADS Prorate Start Date after Next Bill Date by full bill cycle 4 m i 1 m 4 Enhanced Validation on Proration for Daily UD days and One Time Billing Frequencies Validation has been added to First Created process for Fast Create New only Validation is warning exception created during First Create process should user have contract line item with frequency of Daily UD Days and One Time Billing with Proration active This warning is to advise the user that no proration will occur System 09 09 2015 10 29 39 AM Dextordinary Inc Page al User Date 09 09 2015 BATCH EXCEPTION REPORT User ID sa Contract Number Customer Name Item Number Exception Description cTRO00000000077 Oh What a feeling 3M STRIP PADS WARNING No proration for Daily UD Days One Time Frequencies 5 Improved Forecasting Report Users can now Forecast Revenue sorted by Contract instead of by Item This will allow the user the ability to forecast the revenue for a specific contract based on the Grouping selected This latest build has also been updated so that Weekly and Biweekly Frequencies are included in the Forecasting calculations A Subscription Billing Reports Au Screen Output SB Forecast Summary Report By Contract File Edit Tools Help sa Dextordinary Inc 07 22 2015 TS Ba WE mra lks 2 Print
38. Save a PA Field Security Maintenance D xp pbscrip File Edit Tools Help sa Fabrikam Inc 4 12 2017 Save 5 Clear x Delete oes Copy SB HIDE DELETE hide delete button on cont ent El EM ih Field Security ID Description Product ID Product Name Subscription Billing Form Name ME Recurng Contract Entry Dotket Window Hame l ME Recurring Invoice Maintenance Field Name Delete Button Security Mode No Action Password ID p Version 12 00 1222 LF Viilite amp Mair Table mc rv ee rv wv revy Yom l in Disable Form This will return the user to the Field Level Security Window The user would then check the Field Security ID select Apply then OK Once complete the field security for the delete button will apply the next time the user access SB contract Entry screen For example if disable field is set then the Delete button will be visible but greyed out Subscription Billing Build Notes Page 60 of 76 To return to Table of Contents click Here Encore BM subscription Billing Contract Entry yy New Save i Clear i Skip Cycle ea Document History 2 Copy Customer ID Customer Name Contract Humber Contract Summary Contract Status Active Fisk Meer Contract Class op Ed sis Site ID WAREHOUSE bd Mavt Mata ta Bill 1 Fixed the issue of creating contracts when default distribution accounts are blank Issue caused with Deferral Pro
39. Skip Cycle KE Document History Copy Contract Number CTROO0000000062 Customer ID A amp SRONFITOOOL Customer Name Aaron Fitz Electrical General Line Items Options User Defined Item Cont Pre Quantity U of M Unit Price Ext Price Frequen Description Inactive Price Level Markdown Amie Mrkdwn End Ct Unit Cost Commer E cP 3 F LFTFTETTTTTTTTTTETTTTETTTTTTTTTTTTTTTTTITITITTTTITETTTTETTTTTETTTTITTTTTTTTTTTTTTTTTTTTTTTTTTTTTTT r 1 Sa 3 Enhancement Subscription Billing Importer for Markdown Markdown account is now available on the Subscription Billing Importer Subscription Billing Build Notes Page 57 of 76 To return to Table of Contents click Here ER Subscraption hrg Importer Fe ER OG Hep GK Dette 2 Cem G import Save impart Setup ID TEST E I Avon Denno best Nex Contract Fie Contsact Line Hema File Type Carema Dekmbed S Fis BigP ath Crete vidaria Decktop Mpt beit hele SEIMIPORTUNE TEST lereentocy Drgnal Bing Ac GL Account ikem Description Shing 100 Inn Miumber Sinrey 30 Lat Bied Data Date 10 Markdown Account GL Account Ram Mai Sung Le __ Markdown Amount Currency 14 tern Deserghen NG La __ Markdown Percent Humesic 6 Bas rarartan Farr dae 4 Enhancement for Create Subscription Billing Documents window Performance improvement added to Fast Create process 5 Enhancement Subscription Billing Contract Entry Fiel
40. Subscription Billing 2013 Build Notes ENCORE BUSINESS SOLUTIONS www encorebusiness com twitter com encorebusiness com encore encorebusiness com Microsoft Partner Gold Enterprise Resource Planning Silver Customer Relationship Management Silver Application Development Encore Business Solutions Encore Copyright Build Notes copyright 2015 Encore Business Solutions Inc Printed in Canada All rights reserved Your right to copy this documentation is limited by copyright law and the terms of the software license agreement As the software licensee you may make a reasonable number of copies or printouts for your own use Making unauthorized copies adaptations compilations or derivative works for commercial distribution is prohibited and constitutes a punishable violation of the law Trademarks Microsoft Microsoft Excel Microsoft Dynamicse GP and Microsoft Dynamics GP are either registered trademarks or trademarks of Microsoft Corporation or its affiliates in the United States and or other countries The names of actual companies and products mentioned herein may be trademarks or registered marks in the United States and or other countries of their respective owners The names of companies products people and or data used in window illustrations and sample output are fictitious and are in no way intended to represent any real individual company product or event unless otherwise noted Warranty disclaimer
41. Subscription Billing SmartList As well existing Security Tasks updated for new Subscription Billing reporting Subscription Billing Build Notes Page 14 of 76 To return to Table of Contents click Here Encore PA Security Task Lookup File Edit Tools Help Debug sa Dextordinary Inc 09 10 2015 Find by Task ID encore ENCORE SB CONTRACT ENTRY Subscription Billing Contract Entry Sales a ENCORE SB CREATE DOCUMENT Subscription Billing Create documents Sales ENCORE SB IMPORTER Subscription Billing Importer Sales ENCORE SB INQUIRY Subscription Billing Inquiry Sales ENCORE SB INTEGRATOR Subscription Billing Integrator Sales ENCORE SB MASS BILLING Subscription Billing Mass Billing Sales ENCORE SB REPORTS Subscription Billing Reports Sales ENCORE SB SETUP Subscription Billing Setup Sales ENCORE SB SMARTLIST Subscription Billing Rebuild Smartlist Sales ENCORE SB SMARTLIST OBJ Subscription Billing SmartList Objects Sales ENCORE SB TABLE CONV Subscription Billing T able Conversion and Utilities Sales FADEFAULTUSER Fixed Assets general user Financial v Cancel J Si Security Task Setup File Edit Tools Help Debug me il 1 Save is Clear A Delete F Copy Task ID ENCORE SB REPORTS y Task Name Subscription Billing Reports E Task Description Access to Subscription Reports windows Product Subscription Billing x a Type Repor
42. Table Conversion to include default security Tasks and Power user Role for Subscription Billing With this update The Table Conversion window was relabeled to Table Conversion and Utilities There is a new item labeled Create Security Tasks for Subscription Billing l FM Table Conversion and Utilities c c Fie Edit Tools Help sa Dexbordinary Inc 04 29 2015 Subscription Billing Table Conversion Upgrade f Table Conversion iM SOL Views and Stored Procedures Utilities W Check Links M Create Security Tasks for Subscription Billing The security Tasks being created for each window for Subscription Billing This allows users to create separate roles for users who will only be able to access specific windows for Subscription Billing Subscription Billing Build Notes Page 26 of 76 To return to Table of Contents click Here Encore AM Security Task Lookup File Edit Tools Help s Dextordinary Inc 04 29 2015 Find by Task ID View All Security Tasks by Task ID Task ID Hame Category ENCORE SB CONTRACT ENTRY Subscription Biling Contract Entry Sales Subscription Biling Create documenta Sales Sale Sale ENCORE SB MASS BILLING Subscription Billing Mass Billing Sales As a default a Subscription Billing power user role is created with access to all the created tasks MM Security Role Setup File Edit Tools Help Subscription Billing Power User Access to all Subscription Biling except to Ta
43. XML Advanced SmartList v RS 0C Unit Price Markdown Amount Ext Price E Contract Number Customer Number Customer Name Doc Number Item Number Item Description CTRODODODODODODS MILLIONS Millions You are worth it I9C20020 Z VARNISHBRUSH Craftsman Brush 2 Varnish 1 00 Each 500 00 5 00 495 00 CTRODODODODODOD WOW Oh What a feeling 1vC20027 3 M SAFE STRIP 3 M Safe Stripper 5 0 Each 500 000 50 000 2 250 000 CTRODODODODODOD wow Oh What a feeling IVC20027 3M SOLVENT 3M Cleaning Solvent 5 000 Quart 250 000 10 000 1 200 000 CTRODODODODODOD WOW Oh What a feeling IVC20027 4 VARNISHBRUSH Craftsman Brush 4 Varnish 2 00 Each 100 00 5 00 190 00 CTRODODODODODOD wow Oh What a Feeling IVC20027 4 STEPLADDER 4 Stepladder 3 00 Each 50 00 0 00 150 00 CTRODODODODODOD wow Oh What a feeling IVC20027 3M STRIP PADS 3M Stripping Pads 1 00 Each 100 00 15 00 85 00 CTRODODODODODODE wow Oh What a feeling IVC20028 3 M SAFE STRIP 3 M Safe Stripper 10 0 Each 500 000 10 000 4 900 000 CTRODODODODODODE WOW Oh What a feeling 1VC20028 3 M SAFE STRIP 3 M Safe Stripper 10 0 Each 400 000 10 000 3 900 0 CTRODODODODODODS wow Oh What a feeling IVC20028 3M STRIP PADS 3M Stripping Pads 5 00 Each 600 00 5 00 2 975 00
44. ain Menu File Edit Tools Help sa Dextordinary Inc 01 09 2015 Choose a wizard to complete j Add Price List Wizard Add new records to your price lists Update Price List Wizard Update existing records in your price lists La Span RRS Son Bn an a a a a Copy an existing price list to your other items Remove Price List Wizard Remove existing records from your price lists Assign Currency Wizard Assign cumency to your items Choose FI to access online help Back Cancel 6 Enhanced Table Conversion Table Conversion will now create a log located in Data folder for GP call SB UpgradeLog This log will be progressive in keep the logging of previous table conversion runs going forward until file is deleted It will indicate the version of the product prior to the run and Subscription Billing Build Notes To return to Table of Contents click Here Page 39 of 76 Encore after the run as well as the company DB table conversion is being run for It will include a timestamp when table conversion was being run based on the system time File Edit Format View Help Table ME Paylinx Card Types ME142718 has been restored with data successfully Creating table ME Line Item TEMP Spool ME50406 as new Table ME Line Item TEMP Spool ME50406 has been successfully created FERRER ERE RER ERR ERE RER RR RER RER ERR RR RR RR ERR ERE RR ERR RE RR ERR RR ERE RR RER Upgrading Subscription Billing from
45. an 2 f Tab Fet eA Password Window Command Display ct A Pane ii TEF TA AutoComplete Default Sales Doc Type Quote i Workflow Delegation Distributed Processes f Local Remote Mapping Display mapping buttons and use MapPoint on the Web hi With the Action pane and Action Pane strip command display selected from User preferences the window Commands will appears as such B subscription Billing Contract Entry GPDAT sa qt a il Additional File Tools wr wr v Additional File Tools nen save cear X Delete lig skip Cycle 3 Document History GS Copy Contract Number CTRO00000000016 Customer ID WOW Customer Name Oh What a feeling General Line Items Options User Defined This requires installation of new DexToNet Steps during installation have been outlined below Note that the path where DexToNet installs would be defaulted to the location where GP was installed which was set during product installation Subscription Billing Build Notes Page 53 of 76 To return to Table of Contents click Here Encore D DexToNET SDK Installer Yersion 4 10 0 Before installing DexToNET you must read and agree to the following end a s user license agreement sss DexTONET TAMERSOFT INC DEXTONET TM SOFTWARE DEVELOPMENT KIT EVALUATION EDITION Copyright C 2004 2014 Tamersoft Inc END USER LICENSE AGREEMENT FOR ALL DEXTONET COMPONENTS IMPORTANT READ CAREFU
46. an also use existing Filters in place to set the forecasting Note that The following Limitations assumptions are regarding to the forecasted revenue No Taxes are calculated Dapo No Contract header amounts Freight Misc Trade Discounts are included The Proration flag on the contract line is not used Unit prices on the contract line are up to date The Continuous Billing Flag on the contract line is ignored f No line or group revenue expense deferrals scenarios are covered I M Subscription Billing Reports lei x Fie Edit Tools Help Debug sa Dextordinary Inc 06 01 2015 Contract Header filters Billing Status IV Active I GnHold Inactive T Expired From Contract CTROO0000000001 To CTROO00000000036 From Contract Class To From Customer ID To m Contract Line filters Include Inactive Lines I From ltem To From Territory To From Next Bill Date To From End Date To m Forecasted Revenue settings Daily Weekly and User Defined Frequencies are not included in forecasts Revenue Forecasted from 08 01 2015 4 To 10 31 2015 3 Group by Item None C ByDay By Month Subscription Billing Build Notes To return to Table of Contents click Here Page 21 of 76 Encore i A screen Dutput 56 Forecast summary Report Sp Pont f SendTo b Modity 26 Dextordinary Inc OG Subpenpoen Bling x Completed 1 Page Page For cast Rep
47. arts Deferral Account 000 8610 00 FE Jo Description Project Deferred Revenue Existing Account Description 000 4110 01 223 95 Save Account Edit Existing GL Posting Date Description Amount 6 30 2014 g 7 42 4 7717204 222 53 Difference a I x v Find Clear Item Cont Pre Quantity U of M Unit Price Ext Price Frequency UD DIM Start Date Next Bill Date Bli Description Inactive Price Level Markdown Amt Mrkdwn End Dt Unit Cost Comment ID End Date Billing Day a 256 SDRAM CP 1 Each 229 95 229 95 Monthly 06 30 2014 7 31 2014 SOMETHING NEW Inactive RETAIL 0 00 gt 247 50 Item Detail Defer Revenue Distribution Accounts User Defined a Defer Revenue Calculation Method Billing Recognition Account Service Date ty Recognized Deferral Document Number b Vv Days in Periods 000 4110 01 7 31 2014 0 00000 1 Resolved issues with Sql connections failing to close with the Fast Create procedure 2 Fixed issues with Line Deferral being kicked to exceptions while using Fast Create option Subscription Billing Build Notes Page 56 of 76 To return to Table of Contents click Here Encore 3 Resolved issue with importer for Price Level Importer had failing to import item by default price level set by customer maintenance 4 Resolved issues with Defaulting UofM UofM will no longer default to each when user attempts to change UofM on contract price line item 5 Resolved prob
48. ate format on invoice When the Change Item Description option in the Subscription Billing Setup window Item Service dates The Date format is now Month Year to Month Year ie May 2013 to July 2013 Subscription Billing Build Notes To return to Table of Contents click Here When Track Master Numbers See Sales Order Process Setup option is activated the master number wasn t getting saved in the SOP Master Number SETP SOP40500 table The cause an error when running check links for Sales gt gt Sales Work transactions Record found in the Sales Transaction History file corresponding record has been created in the Sales Master Number Setup file Fixed issue when prorating is marked but it wasn t applied to the Markdown amounts Page 72 of 76 Encore Build 1 006 March 11 2013 Enhancements 1 Reversed change made in build 4 Change the startup scripts so that we do not register RCB s triggers windows and table until RCB is registered AND the RCB setup table has been created The triggers were never being registered o Add code to each trigger script called in the startup so that before that code is executed we verify that RCB is registered and setup 2 Roll down changes to contract lines message When rolling down changes from the customer card add a new message to ask the user if they also want to roll down the changes to the contract lines If the use states yes the Sales Person existing Sal
49. ating invoices using the same batch as previously used Resolved issue with Item description Defaulting Item description will no longer default to the default description for the item after selecting the item number on contract entry on existing line items that have had item description edited for the contract Resolved Header Comment issues with Child Comments New Columns created in back end tables to identify when a child comment is created on the contract header This ensures that the child comment is accurately created on the invoice in invoice creation Resolved problems with Non Multicurrency company Updating list price on item card will now have the option to roll down to the contract for non multicurrency companies Build 1 024 Oct 20 2014 Enhancements 1 Enhancement for Create Subscription Billing Documents Improved Performance on Fast create process with Fast Create New First creation process vastly improved to reduce overall time to process invoice creation First creation validation reworked to improve performance and reduce time it takes to process requests Subscription Billing Build Notes Page 48 of 76 To return to Table of Contents click Here Encore EM Create Subscription Billing Documents Fie Edit Tools Quantities Help IE s f i Create X Cancel Exceptions Reprint selection T emplate sa Fabrikam Inc 4 12 2017 Fast Create New OX
50. ation will now follow this process when generating invoices with negative quantity However users can still override the GL account associated with the Distributions Accounts tab on the line item Line items with a negative quantity will be distributed to the override if an override sales account is listed 8 Improved Subscription Billing Shortcut listing The following window options were relabeled ME SUBSCRIPTION BILLING INVOICE MAINTENANCE INQUIRY to be Subscription Billing Contract Inquiry Create Contract to Create Contract from SOP Subscription Billing Build Notes Page 24 of 76 To return to Table of Contents click Here Encore 1 Fixed issue with Mass Billing Manual and help files Issue noticed with Mass billing manual failing to be included with install shield and help files opening Problem is now resolved 2 Resolved problem with deferral profile group enabling without Deferral module installed or setup User will now not be able to enable deferral profile Group on Contract until Deferral module installed and setup 3 Fixed problem with Create Subscription Billing Documents for on hold contracts Issue noticed with Fast Create still picking up on hold contracts Issue has since been resolved and on hold contracts will not be selected for invoicing 4 Resolved issues with incorrect dates in ME BIC Invoices LOG DTL ME50413 table Issue noticed with From_Date and ME_To_Date stored incorrectly in this table This issue
51. ational field This will allow users to import Last bill date that is before the start date Jx B C D E F G H I J K L ALE011 2 432844 Dual Core 0 10 364 08 01 13 07 31 14 06 02 14 07 01 14 1 File Edit Tools Help sa Fabrikam Import Setup ID TEST E Auto Number Contracts Description E Hest Contract Number ETROCOOOOG Contract File Contract Line Items File T ppe _ ConstantWalues File Name Fath C Usersadministrator Desktop S BIMPORTLINETESTE cev User Defined Monts DaysinCye iter ms Bil Stat Date Start Date Date MMDDAY Ei GE gt o woow e NewsDae e mon o EE gt woow al eselet ndma lakan am boas IDM Start Date Next Bill Date Billing Cycle Billing Day Last Billed 61 2014 06101114 to 06130114 ist 3 15 2014 IL Sad CAN 4 GZH rA 4 SPAM Fa ARCAT 4 4 Enhancement with SOP create SB contracts Subscription Billing Build Notes Enhancements to allow users to access SB contract window from SOP Page 62 of 76 To return to Table of Contents click Here Encore 1 Update pop up message upon creation of SB Contract in SOP to provide the user with the option of opening the Subscription billing Contract Entry window Suggest new button called Open contract POL eo MAAA r m Sales Transaction Entry File Edit Tools view Options Additional Help ti Lave Actions Append Contracts Create Contracts Invoice 5 JypeType ID ETDINYV2372
52. billing Frequencies 2 Resolved Security issues with creating Contract from SOP Entry window if user is not System Administrator 3 Resolved issues with Billing Date on SOP document for Annual Pay Frequency 4 Resolved issue of Custom Class Range Filter on Create Recurring Invoice Screen while using Fast Create 5 Resolved issues with Contract Price field being truncated on Contract Entry Screen This field will now display as CP 6 Resolved functionality issues with Hide Detail button at the bottom of the grid in the Contract entry screen Build 1 017 April 8 2014 Resolvedlssues 9 1 Resolved issue invoice document creation freezing when the option Deferrals Create previous closed period in first open period is marked in the setup screen Build 1 016 March 25 2014 Enhancements 1 Markdown End Date Added feature to allow users to specify an end date for a Markdown amount being applied to a line item in Subscription Billing Contract Entry x v Find Clear Item U of M Quantty CP nit Price E Inactive Description Price Level Markdown A lEndDate U E 3 A24408 Each ER w O 200 00 7 Insctive Operating System gran 3 oe E Inactive 2 gt Subscription Billing Build Notes Page 66 of 76 To return to Table of Contents click Here Encore BA Contract Markdown Entry Mie x File Edt Took sa Fabrkam Inc 4 12 2017 SA24404 Operating System Markdown Type C Percentage 8 Amount ESU Og Markd
53. ble Conversion Mark All Unmark All Security Task ID ENCORE SB CONTRACT ENTRY Subscription Billing Contract Entry ENCORE 56 CREATE DOCTUM Subscription Billing Create documents ENCORE 56 IMPORTER Subscription Billing Importer ENCORE SB INGUIRY Subscription Billing Inquiry ENCORE 56 INTEGRATOR Subscription Billing Integrator ENCORE SB MASS BILLING Subscription Billing Mass Billing ENCORE 56 REPORTS Subscription Billing Reports ENCORE SB SETUP Subscription Billing Setup ENCORE SB TABLE TONY Subscription Billing Table Conversion and Utilities 2 Enhanced Copy Contract in Subscription Billing Contract Entry Copy contract can now be saved as a template and set as a default Users will also now have the Ability to copy Contract Header details as well as Line item Details Copy Line item Subscription Billing Build Notes Page 27 of 76 To return to Table of Contents click Here Encore details also updated so the user can specify the Start date and Next Billed Date when copying PA copy a Contract File Edit Tools Help it Save gt Clear EE Copy X Cancel Source Contract Target Contract Contract Number CTRO00O00O0000038 BE ES sa Dextordinary Inc 04 29 2015 f Contract Number Customer ID Customer ID NO Currency ID Currency ID USA Template Name l Default i Contract Line Details Use current Target Contract Contract Header Use Source Contract Use Price Level ass
54. bscription Billing importer Importing UD checkbox will now update appropriately when using Subscription Billing Importer to update line items 4 Fixed problem with updating Sales Territory and Salesperson ID on contract header Should user update Sales Territory or Salesperson ID on Contract header the sales territory or Salesperson ID will now update accordingly on the line items should the user choose to roll the updates to the Line items 5 Resolved issue with Security Tasks for Subscription Billing With addition of SmartList objects this caused issues in accessing GP for users if they did not have a specific Task assigned for Subscription Billing SmartList even if the user was not assigned to be able to access Subscription Billing Task was fixed as internal task so new task not required to be assigned to users 6 Resolve issue with new installations for Table Conversion With the addition of creation of a log file for table conversion a new issue was uncovered for fresh installations of Subscription Billing Users that have a fresh installation would receive Subscription Billing Build Notes To return to Table of Contents click Here Page 44 of 76 Encore an error that EBS ProdVersion table could not be found Update will now account for fresh installations of product Build 1 025 Nov 26 2014 Enhancements 1 Enhancement Added Smartlist Objects Improved added to Subscription billing to now include Smartlist objects for SB
55. cial gt by i Too E Contract Number Contract Status Customer Number Customer Name Contract Class Line Item Status Item Number Inventory D CTROQ0000000001 Active WOW Oh What a feeling Active 3M STRIP PADS 4 6 Payroll a CTRO00000000002 Active NOW Oh What a feeling Active 3M STRIP PADS 7 B Project Accounting E CTROQ0000000002 Active WOW Oh what a feeling Active 4 VARNISH BRUS i B Project Tracking E CTRO00000000003 Active WOW Oh What a feeling Active en STRIP PADS B Purchasing E CTRO00000000004 Active WOW Oh What a feeling Active 3M STRIP PADS E B Sales CTROO00000000O0S Active NAOMI Oh What a feeling Active 3M STRIP PADS Subscription Billin al CTRO00000000006 Active WOW Oh What a feeling Active 3M SAFE STRIP M subscription Biling Contract Detailed CTRODOODONOO0O7 Active 1 Customer 1 Active 3M STRIP PADS E Subscription Bi Contract Header E CTR O00000000008 Active 100 Customer 3 Active 3M STRIP PADS Subscription Billing Contract Line Items ii Se AE 100 ae o Active 3M STRIP PADS CTROQ0000000010 Active 1 Customer 1 Active 3M STRIP PADS Available Columns Deferral Profile Group String End Date Date GL Reference Numeric Field Currency Numeric Field 2 Currency Numeric Field 3 Currency Numeric Field 4 Currency Order by E Select All OK Cancel 7 Improved Default Security Tasks New Security Task created to access
56. cription Billing Importer Subscription Billing Integrator Subscription Billing Reports Subscription Billing Rollback Archive Subscription Billing Setup M Subscription Billing Setup Original net il Subscription Billing User Defined Field Entry Table Conversion and Utilities v 4 b None Keyboard Shortcut 10 Improved Rebuild SmartList option Rebuild SmartList option will now have its own window and its own Security task associated to accessing this window This new security task also included when creating default Subscription Billing Security Tasks Subscription Billing Build Notes Page 16 of 76 To return to Table of Contents click Here Encore Transactions Inquiry Reports v Cards User and Company e User Date Edit gt h st Tools gt Check Links Clear Data SQL SmartList Reminders Task List Advanced Security Process Monitor Backup Report Processing Status Restore User Preferences U S Payroll Updates Debug Navigation gt F55 Check Links Print Setup Deferral Check Links Print Ctrl P ies Subscription Billing Table Conversion and Utilities Close All Windows Exit Rebuild Smartlist Rebuild Navigation Pane Encore Reconciler b Tax Distribution gt Bai Rebuild Subscription Billing Smartlist File Edit Tools Help Debug oofiofeo15 Rebuild Subscription Biling 5martlizt uer ov
57. d Progress Meter Batch Control Report Ereate Fast Create Cancel Total Records Selected Number Created Contract Exceptions Total Escepton arming records Break At Record Number i File Edit Tools Find Help Debug Completed 1 Page Page 1 amp Print SendTo Modify mA System 1 12 2015 2 19 55 PM Fabrikam Inc Page 1 E User Date 4 12 2017 BATCH EXCEPTION REPORT User ID sa 4 Contract Number Customer Name Item Number Exception Description Aaron Fitz Electrica 1 Tatal Fyeentinns 9 Improved Subscription Billing SmartList Subscription Billing SmartList enhanced so it will now display the number of Decimal places for quantity and price based on the item card and currency setup 7 LI E Contract Number i Line Item Status Them Number Item Description CTROOO0D0000049 256 SDRAM 256 meg SDRAM CTROOOODO0O0049 NONINVENTORY NONINVENTORY CTROOOOO0000049 NONINVENTORY NONINVENTORY CTRODDOOOOOOOA9 256 SDRAM 256 meg SDRAM 1 1 200 00 Each 10 Improved Subscription Billing Reports Subscription Billing Reports enhanced so they will now display the number of decimal places for quantity and price based on the item card and currency setup Subscription Billing Build Notes Page 43 of 76 To return to Table of Contents click Here CONTRACT NUMBER CTR000000000049 AARONFITOOO1 Aaron Fitz Electrical Customer Number Customer Mame Primary Address O
58. d 31 This issue has since been resolved 6 Resolved problem with line deferrals Issue noted on line deferrals if service date was after End date it would create an invalid deferral setup on the SOP invoice where the start of the period was after the end of the period on the deferral Deferral updated to now ignore the end date on the contract line item and will set the end of the period based on the line item frequency Build 1 031 Nov 17 2015 Enhancements 1 Improved Proration Calculations Subscription Billing Build Notes Page 7 of 76 To return to Table of Contents click Here Encore a Improved Proration for Days Should Start Date and Next Bill Date be on the same day of the month then Proration Will be using Months weeks calculation method This is to ensure that an accurate proration is calculated for days as well as billing period With this improvement it eliminates potential over and under proration when the number of days in each month are different i e 30 vs 31 days b Improved Proration for Months Proration setup improved for Months to be also Months Weeks This is for Pay Frequencies of weekly and Biweekly For these 2 frequencies proration with Months will be based on weeks For example should user have line item with frequency of Weekly and start date is Nov 6 and Next Bill Date is Nov 20 then with Proration on it will prorate the item for 2 full billing periods on the invoice In this case if the Item had a
59. d Level Security Implemented Field Level security for the Delete Button in Contract Entry screen Users can now associate field level Security for the Delete button this includes hiding the button so it cannot be used by the user To setup Field level security log into GP as SA Select Microsoft Dynamics GP gt Tools gt Setup gt System gt Field level security On the Field level Security window Highlight the users the Field Security ID is to be applied to and select the Company the id is to be applied to then select Add ja Field Level Security Of File Edit Tools Help sa Fabrikam Inc 4 12 2017 H E david david E YNA DYNSA MY LESSONUSER1 LESS NUSER1 MG LESSONUSER LESSONUSERZ EA E petertest petertest NoOR P USER EA H s 53 Field Security ID Product ID Product Name No Field Security IDs in this view p 0 Changes pending Add Cancel Apply This will open the Field Security Maintenance window where the user would enter in Field Security ID and Description Once completed select the Magnifier next to Product Name Subscription Billing Build Notes Page 58 of 76 To return to Table of Contents click Here M Field Security Maintenance File Edk Tools Help bad Save 0 Clear X Delete F4 Copy A SB HIDE DELETE OL hide delete button on cont ent Product Name Field Security ID Description Product ID Form Hame Window Name Field Name S
60. dinary Inc 11 17 2015 Create X Cancel Exceptions Reprint ie Fast Create New Selection Template Save current settings Module Sales Order Processing Doo Type Invoice Type ID Batch Information Billing Due Date Document Date m Start Date if not on Profile FF Batch Humber Sort Order Customer ID r GL Reference Ranges User Defined Ranges Contract Class Al From jl Ti gg Contract Humber AL From PG Tia gg Customer Class Alo of From Ta Customer ID Al 6 From a Tar a ltem Humber Al 6 From a To eo I Ihelude all tems on Contract in Item Humber range Territory Lines Al C From F Ta I Include Passwords Include Passwords Exceeded Credit Limits Inactive Contracts Customers I Contracts Customers On Hold ae Se w Report on Overdue Billings vw Create Detailed Edit Report Transactions 7 1 Resolved problems with Blank Service date and New Fast Create Issue noticed with New Fast Create creating exceptions for Contract line items that had blank service dates in Deferrals Validation will no longer occur 2 Fixed Problem with Proration failing to occur Issue noticed if start date is equal to or greater than a full billing period before the next bill date and proration calculation set to days Issue is now resolved and proration will occur as expected in this scenario 3 Resolved Issue with Recognize Deferred Revenue Issue noticed where Billing Day on contract was being u
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62. e Edit Tools Help sa Dextordinary Inc 05 04 2015 a Create Documents Filters Contract Number P Redisplay TIT 500 a 3M STRIP PADS 56 500 00 07 01 2015 9 Relabeled Additional Items menus for Subscription Billing Go to Subscription Billing Relabeled to be Open SB Contract Entry Biel EG File Edit Tools View Options Additional Help sa Dextordinary Inc BE iJ Save Actions 7 Append Contracts Bo G e En TER Create Contracts are Document No IVC20080 rn Customer ID Wow Seratan Default StelD Shin To Address VELOWSTONE L aena seconracthen sop Currency ID USA s by Order Entered HEH SPO p Tom 450 000 000 450 000 00 m Sales Transaction Entry Project Distribution Ctrl 1 Presten PA Subtotal 50 000 00 Trade Discount eg Miscellaneous Ta Holds User Defined Distributions Commissions Total 50 000 00 I4 gt PI by Document No Document Status J On Account Comment ID 10 Improved Deferral Profile Group on Contract Entry Subscription Billing Build Notes Page 31 of 76 To return to Table of Contents click Here Encore Users can now drill back to the Deferral Profile in the Deferral Profile Group maintenance window This can be done by selecting the Profile Name and then selecting the Profile Name link m Deferral Profile Group Maintenance File Edit Tools Help it Save x Delete Deferra
63. ecurity Mode Password ID EM by Field Saritu ID Versinn 12 NN 1222 pA FM Resource Explorer File Edit Tools Help NR 2 OF x Cancel eg Back Up Pu Report Scheduler Revenue Expense Deferrals LAET Ju Subscription Billing 3rd Party Fl 4 9 Safe Pay This will open the resource explorer where the user would expand on Subscription Billing then 3 Party and locate Subscription Billing Contract Entry note if using Web client this will need to be done on Subscription Billing Contract Entry Webclient Then Select Main Subscription Billing Contract Entry PM Resource Explorer z je T Main Subscription Billing Contract Entr File Edit Tools Help sa Fabrikam Inc 4 I OK Cancel J BackUp I Show Expanded Field GY Import Setup ID Lookup Ce Line Item Detail ks Main Subscription Billing Cont ME Recurring Invoice Mainten ee Line Item Note B Scroll ME Batch Invoice Mai ME Batch Invwoice Maintenance 22001 Hp Mass Billing Invoice Selection 2E Fi ME_Subscription_Billing_Invoice_Maintena Ff One Time Batches Lookup Er Recognize Deferred Revenue ZEF Subscription Billing Contract Entry n B Scroll ME Batch Invoice Maintenanc H Subscription Billing Contract Entry Web C m BE osob einbkan Gilling Dacarmant biebkeer From here you would highlight the Delete Button and select OK Subscription Billing Build Notes Page 59 of 76 To return to Table of Contents click Here
64. el Farecas Date BOTNE 15 103120 By ltem by helaridh 75 bre huder Autre Corie act C TRL ko CTR Daat Cars Range Al Customer Range All Taslar Date WFD Cumes USA Total for Currency UJA 3 Improved Compatibility with SureTax Date Item ty Lindi Price Externcad Prica 1S T FAINT BRUSH 1 00 5 000 00 5 000 00 tH SAFE STRIP 6 060 244 55 1 4673 aM SOLVENT 200 251 24 ft 41 3M STRIP FRAME 500 LIHT 16 723 50 Slet STRIP PADS 37 00 1 702 535 165 135 35 VARNISH BRUSH 400 1 126 83 94 507 3 4 STE FLADDER 100 30 23 i zt TESTINVENTORY 1 00 500 00 500 00 Total for Date 03302015 Dume UJA 195 063 22 Eee 3 PAINT BRUSH 1 00 5 000 00 15 000 00 H SAFE STRIP amp 00 24455 PL 467 57 SH SOLVERT 2 00 25124 502 23 3h4 STRIP FRAME 5 00 1 744 7 amp 18 72350 3H STRIP FADS 37 00 1 702 355 165 132 55 FVARNEH BRUSH 4 00 1 126 83 4507 33 F STE FLADDER 1 00 90 23 2023 TESTINVENTORY 1 00 500 00 9500 00 Tatal for Date 38712015 Dunen USA 135 963 62 DOS LENS 7 PAINT ERUSH 200 2 775 00 5 4200 Oa 3h GAFE STRIF 7 00 284 61 Haz XI 3 SOLVENT 3 00 FET 4 0 DUE 3 thd STRIP FRAME 5 00 3 744 TS 18 723 50 3M STRIP PADS 37 00 1 702 35 165 032 35 VOARNISH BRUSH 5 00 1 06 1 46 5 307 33 STEFLADDER 200 165 11 473023 TEETINVENTORY 1 06 1500 00 50000 138 932 62 40 665 26 Subscription Billing will now kick off the SureTax calculation during invoice creation if SureTax Module is installed
65. elp sa Dextordinary Inc 11 26 2014 Completed 1 Page Page 1 Customer has NO credit SE Print H SendTo Modify 100 CTROOOOOO000010 Customer 1 CTROOOOOOOOOOLL Customer fil Customer has NO credit crTR000000000014 Customer 1 Customer has NO credit crTRO000O00000012 Oh What a feeling Customer exceeds credit limit 9 Total Exceptions B Note that Second Create will also have a new Validation for Credit limit providing a warning This scenario can occur if Customers Extended price is under the Credit limit but Tax added on the Transaction puts the customer over Credit Limit As such a validation warning will appear in exceptions Warning Customer over Credit Limit Should Exchange rate no longer be created then the following new Validation will appear Valid exchange rate could not be found Currency XXX The following Validations will occur if the Item on the contract was discontinued and the contract failed to be updated or if the item was removed and the contract was not updated Item discontinued Item not found 3 Process improvement on Fast Create Subscription Billing Build Notes Page 46 of 76 To return to Table of Contents click Here Encore Improved Performance on Fast create process First creation process vastly improved to reduce overall time to process invoice creation Second creation validation reworked to improve performance and reduce time it takes to process requests create Subscription Bill
66. ents jg Batch Progress JE File Edit Tools Quantities Help Debug sa Fabrikam Inc 4 12 2017 Checking contracts due for invoicing T able Processing contracts Record Progress Meter Batch Control Report Ereate Fast Create rm I 1 Total Records Selected jo Number Created jo Contract Exceptions a Total Exception arming records i m E mn Fie Edit Tools Find Help Debug SH Print SendTo Modify MA System 1 12 2015 2 23 01 PM Fabrikam Inc Page 1 User Date 4 12 2017 BATCH EXCEPTION REPORT User ID sa l Contract Number Customer Name Item Number Exception Description cTRO00000000051 Aaron Fitz Electrica Contract has unposted document STDINVOOO002416 With this option selected users can now create invoices for the next billing date on the contract and then not have to wait until the invoice is posted before creating the following Subscription Billing Build Notes Page 42 of 76 To return to Table of Contents click Here Encore next bill date invoice There will still be an exception created but this exception is a warning advising the user there are contracts with unposted documents This warning will not prevent users from creating the invoices jg Batch Progress JO x File Edit Tools Quantities Help Debug sa Fabrikam Inc 4 12 2017 Checking contracts due for invoicing T able Processing contracts E Recor
67. es Territory existing Ship To address ID new and Tax Schedule ID new from the ship to address ID and Shipping method new from the ship to address ID o Also included updates to the RM Customer MSTR ADDR table to the contract lines 1 Fixed the issue if on the contract HEADER the ship address is changed AND user says yes to roll down the changes to the contract line We need to update the shipping method and tax schedule ID on the line as well Build 1 005 March 4 2013 Enhancements 1 Changed form name from ME_Recurring_Invoice_Maintenance to ME Recurring Contract Entry DotNet 2 Changed form name from ME Recurring Invoice Entry to ME Recurring Contract Entry DotNet Lineltem 3 Changed form name from ME Recurring Invoice Maintenance Inquiry to ME Recurring Contract Inquiry DotNet 4 Changed form name from ME Recurring Contract Entry to ME Recurring Contract Entry Web Client 5 Rolldown message feature for Ship to Address Implemented the Rolldown message feature for ShipToAddressCode field under options tab in Recurring Contract Entry Screen Remove ME Line Items Edits form from dictionary Updated the RCB and Importer User Manuals Build 1 004 February 20 2013 Enhancements Subscription Billing Build Notes Page 73 of 76 To return to Table of Contents click Here 1 Encore Improved Table maintenance progress Improved the messaging within the Table Maintenance process Improved startup script
68. files and Site id setup with Account Segment ID by division When user set deferral profile and account did not exist with account segment id it resulted in distribution account being blank on line item New fix identifies issue when adding line item 2 Fixed the issue of Non Inventory item entry based on the SOP Setup in contract entry screen Recurring Contract Entry will not follow this rule from SOP setup if SOP setup set to not allow non inventory item then an error will occur when a user attempts to add a non inventory item 3 Fixed Markdown Amount rounding issue during invoice Creation Issue occurred where if user had Markdown Percentage selected for markdown it rounded up the amount to the nearest dollar instead of the second decimal place on invoice when creating invoice Note issue was not in previous build 4 Resolved issue with Header comment id issue with fast create Issue was the Comment id on Header not transferring to invoice when creating contract with Fast Create 5 Resolved Recognize Deferred revenue issues on line deferrals Issue 1 When recognizing deferral for future periods it s posting the deferral account on deferral document entry as the default inventory sales account instead of the contract default sales account Issue 2 Deferral account is showing as CR and Recognition account is showing as DR This should be the opposite 6 Fixed issue with Create Subscription Billing Documents failing to create with Ter
69. fined Dates 2 Account receivable error Fixed issue with Recurring contract entry not recognizing accounts receivable on options for accounts not using complete segments 3 Importer failing to insert Price Level Resolved problem with Price Level failing to insert on Contract Line for Imported items if Contract Pricing was imported Build 1 019 May 16 2014 Enhancements 1 Active Contract lookup option Updated Contract Number Lookup Screen to include Contract Status and provide users the ability to view only Active Contracts Contract line details will also now display first active contract line in the Contract Number Lookup window nen feb sxe Alder W Delete lshp cle itecument stay FE Cony Contract Humber CTR00000000002 Big cutone i w Disign Havey 5 Fabrikam re 411202 Include Active Conduct on PO Humber Lact Billed Date AM Fret ltem Humber 24 IDE Sales Person GHEG E 1 Subscription Billing procedures updated to support Smartlists in GP 2013 SP2 2 Fixed issue with Item field loosing focus on manual entry while find option is active Subscription Billing Build Notes Page 64 of 76 To return to Table of Contents click Here Encore Build 1 018 April 15 2014 Enhancements 1 Quick Search Option Implemented a quick search option on Contract Entry screen to allow users to quickly find key line items M subscription Billing Contract Entry Fie Edt Tools Additional Help new i Sae clear X
70. has since been resolved 5 Fixed issues with Seed character support Issue noticed with seed character support in Create recurring documents and recognize deferred Revenue windows 6 Fixed issues with default SmartList objects Default SmartList object for Contract Line will now display active inactive in the Line item status column This column applies to the Inactive Checkbox in Contract entry gt FieldService Financial 1 Fixed Assets QB Human Resources x Inventory 1 Payroll o group ne that column e Line Item Status Item Number Item Desc JETRO00000000036 Alive SOLVENT 3M Cleanir 4 lt TrODOOOOOOOD inactive Craftsman Jetrooooooooooss Active SM SAFE STRIP 3 D Project Accounting TRA Pokies 7 ANGALD STNTNn 1 Project Tracking PA subscription Billing Contract Entry i Purchasi 3 Purchasing sie Edt Tois Additional Helo I B Sales D Subscription Billing nen see dea gt Delte li Skip cycle By Doc E E Contract Header w Contract Line Contract Number CTRO00000000038 DAAC FR 5 Customer ID Customer Hame General Line Items Options User Defined x Item Cont Pre Quantity U oF M Description Inactive Price Level Markdown Am 3M STRIP PADS Tj CP 1 00 Each kv i 3M Stripping Pads Inactive RETAIL bd us o 00 4 3M SOLVENT cP 1 000 Quart E 3M Cleaning Solvent Inactive RETAIL bd us 0 000 3 4 VARNISH B E 1 00 Each p ar A usop m e Craftsman Br
71. hat the end date cannot be prior to the start date as such it would follow inactive procedure Microsoft Dynamics GP End Date on Contract line can not be priorto Start Date Mo end A date has been set on the line and contract status will be set to Inactive 3 Improved Validation for Proration Fast create new will now have validation during the first create step should the start date of the line item be after the next bill date by a full bill cycle With Proration active on such a Subscription Billing Build Notes Page 12 of 76 To return to Table of Contents click Here Encore line item then the prorated amount would be 0 00 The Exception being created is to advise the user of this so that they can fix the contract prior to invoicing Customer ID Wow Customer Name Oh What a Feeling General Line Items Options User Defined x v Find Clear Item Cont Prc Quantity U of M Unit Price Ext Price Frequency UD D M Start Date Next Bill Date Billing Cycle Description Inactive Price Level Markdown Amt Mrkdwn End Dt Unit Cost Comment ID End Date Billing Day Last Billed 3M STRIP PADS v 1 00 Each 500 00 500 00 Monthly 0 09 01 15 07 01 15 09 01 15 to 07 31 15 b 3M Stripping Pads Inactive RETAIL 0 00 gt 0 92 ist ARE m E Inactive System 09 09 2015 10 19 28 AM Dextordinary Inc Page 1 User Date 09 09 2015 BATCH EXCEPTION REPORT User ID sa Contract Number Customer Name Item Number Exception Description CT
72. ice Items 6 Resolved Problem with exception for Blank Price Level Contracts with Contract Price Items will no longer be sent to exceptions if Price level for contract priced item is blank during first create process Fixed Issues with Table conversion for Exception and Batch Activity tables 8 Resolved Issues with Fast Create display on number of contracts Number of contracts created will now display the correct amount of invoices created Build 1 023 Oct 3 2014 Enhancements 1 Enhancement for installer Users will now be notified when to run Table Maintenance upon logging into GP Once build has been installed and new code updated to GP once the user logs in if Table Maintenance has not been performed then the user will be notified to run Table Maintenance Microsoft Dynamics GP You have updated Subscription Billing from version 1 0 22 to 1 0 23 Run table conversion to complete the process Ask Later Dont Ask Should the user select Ask Later then the next time they log into GP they will be notified again to run Table maintenance if it has not been performed manually Should the user select Proceed the user will be sent to the Table Maintenance window where they can select create update tables and process to complete table maintenance m Table Conversion File Edit Tools Help sa Dextordinary Inc 10 03 2014 Subscription Biling Table Conversion Upgrade W Table Conversion W Check Links 7
73. igned to Target Customer Contract Class Site ID GL Reference Use Ship Method and Tax ID from Customer Card Option details All TE ETE cusene Gad re I Comment ID Deferral Profile Accounts Receivable Payment Terms Salesperson ID Territory I Footer Amounts l Use Site ID User Defined All Use Salesperson ID and Territory Contract Fields I Sales Fields Contract Line Details Additional Options I Clear End Date I Copy Line Comments from source contract I Use Start Date I Use Next Billed Date J 3 Improved Validation during create process for Currency Price Level U of M Combination The validation will no longer display the following in Fast Create The currency price level UofM combination not valid for item This has been separated out so that it will display the following if the issue is the Price List is not valid Price List for item currency price level UofM not valid And it will display as the following if Item Currency is not valid Item Currency s List Price not valid for item currency System 04 29 2015 8 44 18 PM Dextordinary Inc Page 1 User Date 04 29 2015 BATCH EXCEPTION REPORT User ID sa Contract Number Customer Name Item Number Exception Description cTRO00000000034 merican Clothi 3M STRIP PADS Item Currency s List Price not valid for item currency cTRONO000000034 f merican Clothi 3M STRIP PADS Price List for item currency price level UofM not valid
74. ing Documents File Edit Tools Quantities Help Create X Lancel F Exceptions Reprint Selection Template P3 Module Doe Type Type ID STDIN Batch Information sa Fabrikam Inc 4 12 2017 Fast Lreate New EEE 9230 2014 9 30 2014 Customer ID E Document Date 07070000 Start Date if not on Profile Batch Humber sort Order AL Reference Ranges User Defined Ranges Biling Que Date Second create process slightly improved to reduce overall time takes to process invoice creation 4 Enhanced Fast Create Exception Report Fast Create will now pop up with the message indicating there were exceptions created after second create process After selecting OK it will provide the user the option to print the Exception report p Microsoft Dynamics GP There were some exceptions while creating the documents i Please print the exceptions report Subscription Billing Build Notes Page 47 of 76 To return to Table of Contents click Here 5 Encore Mal I Report Destination Report Information Mame ME Exceptions Report Option Destination Fepart Type Standard f Printer File File Mame File Format f Append Enhancement Creation process First create process will now clear Activity Monitor Table ME50434 This added to prevent potential errors during create process if GP was crashed when cre
75. is case since there was no contract with the line item a blank message was being displayed 12 Improved Contract Lookup Contract Lookup window updated so users can now set a default view With the default view set it will always default to the view setup in Contract Number Lookup For example if view is set to be sorted by Customer ID Users can then set this as their default view This way when looking up contracts in contract lookup it will be sorted by Customer ID Subscription Billing Build Notes Page 32 of 76 To return to Table of Contents click Here Encore FM Subscription Billing Contract Entry File Edit Tools Additional Help Debug nen Save clear X Delete lig Skip cycle GA Document History EE Copy Contract Number CTRO00000000001 Tl Customer ID Wow El M Contract Number Lookup Fie Edit Tools Help Debug sa Dextordinary Inc 05 07 2015 General Line Items Options Find by Customer ID Dil IV Include Active Contracts only x v iew All Contract Numbers by Customer ID a Refresh Customer Customer Name Neate Contactless Desse Oh What a feeling 07 01 2014 Active leil CADS Oh What a feeling 08 01 2014 Active 3M Stripping Pads by Customer Name Oh What a feeling 08 01 2014 Active by Next Date Oh What a feeling 08 01 2014 Active Dy OTS Oh What a feeling 08 01 2014 Active Oh What a feeling 08 01 2014 Active Oh What a feeling 08 01 2014 Active Oh What a feeling 09 01 2014 Active
76. k from Batch Invoicing to Recurring Contract Billing Affects name you see within SQL maintenance and Add Shortcut window a Also renamed the chunk file from RMB cnk to RCB cnk Build 1 002 January 19 2013 Enhancements 1 Improved Comment Text window In Line Item detail window When the Comment ID expansion button is clicked the Contract Comment Text window will now show the CURRENT Comment ID text not what is in the RCB table The one exception is when the RCB Comment flag is marked this flag is set when the comment text is modified when the Contract Comment Text window 2 Improved Payment process When processing payments EFTs If there is no Checkbook on the Customer the checkbook on the Batch will be used instead Subscription Billing Build Notes Page 74 of 76 To return to Table of Contents click Here Encore 3 Updated General Release to include new features Jy ll The features related RCB Copy Allow Kit Item Entry and Deferral Module are now part of the general release 1 Fixed the Price Increase Update on Contracts with empty currency ID 2 Resolved issue with Recurring contract entry screen being stuck during customer number validation 3 Resolved slow performance issues for Group deferral Profiles Build 1 001 December 12 2012 Enhancements 1 RCB implemented into GP2013 Code was rolled up from RCB Build 39 of GP2010 Subscription Billing Build Note
77. l Profile Group DEF PRO GROUP sa Dexkordinary Inc 05 04 2015 Description Def Pro Group pi ml EG Profile Name DE Number of Porod Deferral Account ry Inc O5 04 2015 3999 9999 8888 8900 Ge Open 0300 4100 SALES MC 00 00 0000 7777 7777 0400 4100 SALES MC 00700 0000 9999 999 0200 5070 MARE MO 00700 0000 TETT TTTT 0500 41700 SALES MC 00 00 0000 0009 0005 ACCOL Em Deferral Profile Maintenance ccol File Edit Tools Help sa Dextordinary Inc 05 04 2015 pete it Save x Delete 5 Clear Profile Name 0000 4125 MARK MO Module Account Information General Ledqer Billing Recognition 1000 1000 0000 4125 0000 Cr Receivables Management EEE ee Pavables Management Sales Order Processi Invoicing Purchase Order Processing 9999 9999 9999 9999 9991 Markdown def 1 BET Deterral Account Distribution Type Period Information Calculation Method Equal Per Period Start Date 00 00 0000 4 rn Number of Periods 1 __Userdccess 14 4 mh el i fen 11 Improved Item Card update roll down Users will no longer receive a blank popup when making updates to the item card and there are no existing contracts created for this item This pop up notification was originally meant to notify users of existing contracts with line items and allowing the user to roll down these changes to the contracts However in th
78. lem Line items child commend id Child commend id will no longer update to parent comment when selecting comment id arrow in line item details 6 Fixed problem with Find feature on Contract Entry Contract entry find feature will no longer clear when selecting line item details or tabbing away from Item number in contract 7 Fixed issues with links on Encore product registration page Links will now direct user to appropriate website Build 1 021 July 9 2014 Enhancements 1 Enhancement Contract Entry Screen for Field size Enable Item and item description fields to be expandable by the user allowing them to expand the view to see the full description and item names listed in their prospective fields M subscription Billing Contract Entry File Edit Tools Additional Help ih New ig Save Clear li Skip Cycle A Document History 2 Copy mo X Contract Number CTRO00000000062 Customer ID AARONFITOOO1 Customer Name Aaron Fitz Electrical Cont Prc Quantity U of M Unit Price Ext Price Frequency UD D M Start Date Next Bill Dat Inactive Price Level Markdown Amt Mrkdwn End Dt Unit Cost Comment ID End Date Billing Day B Inactive 2 Enhancement Contract Entry Screen for Markdown End Date Modified End date description for Markdown end date to be Mrkdwn End Dt This is to avoid confusion between end date of the line item and mark down end date M Subscription Billing Contract Entry oy Hem mj Save Clear lig
79. n only items in the range will be included in invoices If checked than all items on contracts that have items in the item number range will be invoiced Subscription Billing Build Notes Page 38 of 76 To return to Table of Contents click Here m Create Subscription Billing Documents File Edit Quantities Help Debug Create X Cancel Exceptions Reprint E Fast Create New pan _ Selection Template Tools Module Sales Order Processing Doc Type Invoice sa Fabrikam Inc Encore AmE 4 12 2017 Batch Information Document Date Batch Number Biling Due Date 5 Start Date if not om Profile Customer ID 7 Sort Order GL Reference Ranges User Defined Ranges Contract Class All i E From 7 E E Contract Number Al C Fiom Customer Class i All Li Custome ltem Number Territory Lines Passwords Include T Inactive Customers Discontinued Items he w Create Detailed Edit Report Include Passwords Exceeded Credit Limits I Customers On Hold I Report on Overdue Billings Trangactions 7 5 Enhancement for Price list updates for Recurring Contract Entry Should user use the Price List Utilities wizard to update price levels for range of items by copy a price level from an existing item then it will roll down this update to the line items in Contract entry Price List Utilities M
80. ne deferral for Billing day on contract Service Date after initial invoice is created will update to match Next Bill Date on contract entry Deferral Start period will continue to be set based on Service date set on contract entry End of period to match the true end of the period based on Billing day set on contract entry For example if Next Billing day on contract is 06 30 2014 and billing day is EOM then End of period will be 07 30 2014 as the next bill date after invoice creation is 07 31 2014 x v Find Clear Item Cont Pre Quantity U of M Unit Price Ext Price Frequency UD D M Start Date Next Bill Date Billing Cycle Description Inactive Price Level Markdown Amt Mrkdwn End Dt Unit Cost Comment ID End Date Billing Day ast Billed EI 256 SDRAM cP 1 Each 229 95 229 95 Monthly 0 6 30 2014 9 6 30 2014 fos 30 14 to 07 3 b SOMETHING NEW Inactive RETAIL 0 00 3 247 50 EOM Item Detail Defer Revenue Distribution Accounts User Defined a Defer Revenue Calculation Method Billing Recognition Account Service Date Gy Recognized Deferral Document Number p v Days in Periods 000 41 10 01 6 30 2014 0 00000 Gpja a Inactive Wi Deferral Entry am JO File Edit Tools View Help sa Fabrikam Inc 4 12 2017 G OK X Delete Recalculate Start of Period 6 30 2014 3 End of Period 7 30 2014 3 Method Days In Period X Amount to Apportion 229 95 Billing Recognition 000 4110 01 O gt C Description US Sales Retail P
81. ne microsoft Way Redmond VA USA 98052 63599 Bob Fitz Fh 425 555 0101 Ext 0000 Fax 312 555 0101 Ext 0000 Bill To Address One Microsoft Way Redmond vA USA 96052 6399 Bob Fitz Phi 425 555 0101 Ext 0000 Fax 312 555 0101 Ext 0000 of h reaquency OD m uw oo D Psa amp un E 256 meg SDRAM NONINVENTORY illing Day Encore Ship To Address 11403 45 St South Chicago IL USA 60603 0776 Bob Fit Ph 3121 555 0102 Ext 0000 Fax 3121 555 0102 Ext 0000 uantit Extended Price Start Date End Date f1 200 00 30 000 00 st TOM 2014 0 0 0000 40 000 0 000 MONIKMVENTORY NONINVENTORY ach NONINVENTOR Y ne time 102014 49 377 33 290 f1 00 00 p1 00 00 10 1 2014 ondood lees un E 256 meg SORAM One time Mm m m My 1 MEERE pan th tn 1 Resolved problem with Skip Billing Cycle for Billing Day Should user skip billing cycle for line item or for contract the billing day on the contract will remain the same Issue was occurring if Billing Day was 30 and user skipped bill cycle to next billing cycle date which month had 31 days Billing day would update to EOM 2 Resolved issue with Importer failing to set Flag in back end when importing Comment Text with Subscription Billing Importer Comment text imported will now have appropriate flag set to identify text is child comment text 3 Resolved issue with UD checkbox on Su
82. ng Build Notes Page 23 of 76 To return to Table of Contents click Here Encore Users will now have the ability to Import Comment Text for line items using the importer With this update the users can now import child and orphaned line item comments EM Subscription Billing Importer File Edit Tools Help sa Dextardinary Inc it gave Delete Clear ES Import Import Setup ID UPOATELINE Auto Humber Contracts Description updateline Hest Contract Number ETR U Contract File Update Contract Line Items SEE File Type Comma Delimited hal dd ket Sa Import Fields Lookup File Mame Path C MUserstAdminis Import Fields 13 Contract Number File Edit Tools Help sa Dextordinary Inc 06 09 2015 Contract File Update Contract Line Items Line ltem Sequence Contracted Price Checkbox Find by Fieldname l ven All Fields by Fieldname Bill End Date Date Bill Start Date Date Create contracts using default line items Billing Day Integer MiSitelD p Default Item Humber Description Billing Frequency Integer Biling Recognition Account GL Account Line Item Frequency Start Date i String Contract Number String 20 7 Improved Invoice creation for Negative quantity line items Distributions on invoice updated to follow what SOP is using on negative quantity line items For GP distributions Sales return GL account is used when the quantity is lt 0 As such Invoice cre
83. ng Build Notes Page 68 of 76 To return to Table of Contents click Here Encore 1 DOLE PMO LA be r sales Transaction Entry File Edit Tools View Options Additional Help I Save Actions Append Contracts j Create Contracts 5 Tvpe Type lD Invoice Document No STDINY2372 Contract Pending Report Customer ID AARONFITO001 Create Return Customer Name Aaron Fitz Electric Historical Lookup Ctrl H Ship To Address WAREHOUSE Go to Subscription Billing Cont Ctrl 6 Line Items by Order Entered dtem Number OPA 126 SDRAM mn Create SB Contract From SOP Option Inquiry CerlH 1 Manufacturing Sales Item Detail Ctrl 2 1 Fixed issue with Validation on Ranges for Create Subscription billing document window Validation for range must be before the end of range after the Create process 2 Fixed the Number of Times Billed expand Line item not shown properly Issue Times billed should be incremented by 1 every time after billing 3 Fixed the Billed Days Issue Both in Contract Entry screen and Recognized Deferred Revenue screen updating contract when changing next billed date 4 Fixed the Multicurrency Issue currency id should not be saved in the table ME50405 when multicurrency not registered Build 1 014 February 11 2014 Resolvedlssues 1 Fixed the issue in Create Invoice selection template Build 1 013 January 13 2014 Enhancements 1 Enhanced
84. nge Item Description on Subscription Billing Setup options is Item Des Service Date PA subscription Billing Setup Options Ea File Edit Tools Help sa Dextordinary Inc 06 04 2014 Contract Biling User Defined Process Hold ID for Credit Limit MANAGER APPRY Change Item Description tem Des Service Date T Deferrals Create Previous Closed Periods in First Open Period Passwords Process Customers On Hold Process Inactive Customers Process Discontinued Items OK Cancel 3 Create templates on Create subscription Documents page Users can now save their Create Subscription documents setup as a template for future use 7 Create JE Cancel Exceptions Reprint Selection Template templatel Module Sales Order Processing Doc Type v Type IL Batch Information Billing Due Date 00 00 0000 Document Date 00 00 0000 Start Date if not on Profile 00 00 0000 Batch Number TEST Subscription Billing Build Notes Page 71 of 76 To return to Table of Contents click Here 4 Encore create Subscription Billing Documents Selection Template Fie Edit Tools Quantities Help ld Save x Delete Template template1 DP Module Sales Order Processing v Doc Type Type ID E Batch Information Billing Due Date 00 00 0000 3 Document Date 00 00 0000 8 Start Date if not on Profile 00 00 0000 Batch Number USJ PI Sort Order Customer ID GL
85. nteger GL Account String Integer String Integer GL Account Integer GL Account Integer Encore Ly Gs Skip Field Cancel i Fixed Problem With Due Date on invoices created using Fast Create Issue noticed with Fast create not updating invoice Due date correctly based on Payment Terms Issue has since been resolved Resolved issues with Requested Ship Date Date Fulfilled and Actual Ship date on Header and line items With this latest update the Requested Ship date will default to the Document date for both header and line items in SOP transaction Entry The only exception would be if the user has a Custom integration into the header table for contract entry to specify the Requested shipping date The Header Requested Ship date will then default to be this date set in the back end of contract entry The Date Fulfilled and Actual Ship date will update to be the Billing Due Date set on Create Subscription Billing Documents window if the Transaction is Auto Fulfilled If the Transaction is not auto fulfilled then these dates will remain blank Build 1 026 Rebuild Jan 13 2015 Enhancements 1 Subscription Billing Build Notes Enhancement with Contract Entry When moving from one contract to the next the Contract entry window will now maintain focus on the current tab selected For example if you have Contract Entry window open for a specific contract on the Options Tab then when you go to another existing contract the
86. ntents click Here r Billing Process Hold ID MANAGER APPRY For Credit Limit I Deferrals If Period is closed Create in First Open Period fea Rounding criteria applicable to prorating Process Customers On Hold n n j Process Inactive Customers Time Period Prorated de Process Discontinued Items Based on Months Weeks Round To Multiple 0 01 Partial Rounding Partial Multiple Rounding To Nearest X Set Item Description to Item Description amp Biling Date a Clear Activity 2 Improved Table conversion for initial install Subscription Billing Build Notes Page 8 of 76 Encore Initial first install will now allow users to select Don t Ask on the pop up notification to run Table Conversion when logging into the Company DB Microsoft Dynamics GP You have installed Subscription Billing version 1 0 31 Run table conversion to complete the process Ask Later Dont Ask 3 Improved Contract Numbering Additional Menu item in Contract entry Selecting Contract Numbering will now open the new SB setup window PA subscription Billing Contract Entry File Edit Tools Additional Help Debug Project Distributions Ctrl 3 oy New m Save e3 Document History EB Copy v Contract Numbering Ctrl N Customer ID Contract Number Sausun mlmm alanla Customer Name I Subscription Billing Setup fr General Line te File Edit Tools Help Debug sa Dextordinary Inc 11 17 21
87. nvnnsvnnnnevnnnnsssnnne Build 1 009 June 17 2013 errrnrnnrrnnnnrvnrnnrvnrnnernvnnerevnnerernnevernnerennnevennnesennnee Build 1 008 May 31 2013 erorenrnerrnnnnrrnrnnernrnnerernnerernnerernnerernnernnnnernnnnesnnnnee Bund OOZ APril 29 ND Build 1 006 March 11 2013 reeoennennnnnnnvnnnnvnnvnvnnvnnnnvnnnnvnnvnnnnvnnnnvnnnnennensnnnne Build 1 005 March 4 2013 rerevnennvnnnnvnnvnvnnvnnnnvnnnnvnnvnvnnvnnnnvnnnnvnnensnnvnnnnsnnene Build 1 004 February 20 2013 rrrnernnerrnanennnrnnnrnnnrrnnnrnnnrnnnvnnnsnnnsrnnnennnsnnere Build 1003 February 6 2013 avvvvrvvvvvvvvvrvvrveeeinin Subscription Billing Build Notes To return to Table of Contents click Here Encore Page 3 of 76 Encore Build 1 002 January 19 2013 esse 74 Bula 1001 DENNE 12 201 ner AEE EEE 75 Additional Product Support Resources rrrrnnrnnnrnnanrnnnrnnnrnnnrnnnrrnnnrnnnrnnnennnsnnnsennsnnnsnnnsennernnnsnnnsnnnsennnee 76 Subscription Billing Build Notes Page 4 of 76 To return to Table of Contents click Here Encore Build 1 033 Dec 11 2015 1 Fixed issue with Contract Entry Issue noticed on Contract Entry when user manually keys in Line item it would fail to update the line item with the Ship to Address ID Shipping Method and Tax Schedule ID on the line item This has since been fixed so that should user manually key in or select the line item using the Line item lookup it will set these fields based on the Ship to address id
88. ocedures l Check Links Improved Validation Warning on Past due Validation warning will no longer include line items that are expired 1 Resolved Problem with failing to update Unposted Other Sales Amount Existing issue with Second create process not updating the Unposted Other Sales Amount of file RM Customer MSTR SUM this resulted in contracts failing to be picked up by Credit Limit Validation during invoice creation process Note that to accurately resolve this issue users will need to Reconcile Receivables Amounts on sales through Utilities after installation This will ensure that the value in the Unposted Other Sales Amount for the Client id is correct and up to date Failing to perform this action will not correct the existing incorrect amount in the RM Customer MSTR SUM Table t Receivables Batches Bulk Print n _ SEN Report List Bulk Confirm Mi reconcile Receivables Amounts ile Ea Subscription Billing Reports E Microsoft Dynamics GP Reports ay Fie Edit Tools Help sa Fabrikam Inc 4 12 2017 Subscription Billing Rollback Arc 35 SmartList Favorites Invoicing Bai GER Jaik Transaction Current Customer Information IV Reconcile Scheduled P Outstanding Document Amounts IV Print Report e Batch Information I Age Finance Charges H Inquiry Fiscal Year if Utilities Transaction Calendar Year Reconcile Transaction Reconcile Remove
89. open the Subscription billing contract entry window without contract selected f m Sales Transaction Entry File Edit Tools View Options Additional Help Ti Save Actions v Append Contracts Create Contracts Invoice STON V237 1 AARONFIT OOO Aaron Fitz Electric WAREHOUSE Type Type ID Document Ho Contract Pending Report Create Return Customer ID Historical Lookup Ctrl H Customer Mame Ship To Address Go to Subscription Billing Cont Ctrl 6 Line Items by Order Entered Create 5B Contract from SOP A ltem Number oH o L Ckrl 1 Option Inquiry 128 SDRAM Manufacturing Sales Item Detail Ctrl 2 Subscription Billing Build Notes Page 63 of 76 To return to Table of Contents click Here Encore mm Sales Transaction Entry File Edit Tools View Options Additional Help SSF lal Save Actions v Type Type ID Invoice STDINY FO Date Document No STDINV2371 Batch ID Customer ID AARONFIT 0001 Default Site I Customer Name Aaron Fitz Electrical Customer PO Ship To Address WAREHOUSE PI 11403 45 St South Currency ID w Line Items by Order Entered Microsoft Dynamics GP i _ This document was not created by Subscription Billing Would you like to open the Contract Maintenance window anyhow SL AN Tr Terms Discount Taken 0 00 gt a a Arn An Fn 1 Resolved issue with SB importer failing to import SB User De
90. osted Note Posted field will currently always indicate no as this field is not currently updated to flip to yes when invoice is posted This will be updated in future development Additional Columns Batch Number Batch Source Created Time Doc Date Doc Type Original Doc Amount Post User ID and User ID Subscription Billing Build Notes Page 5 of 76 To return to Table of Contents click Here Encore lt Subscription Billing Summary Invoices Company P eS Fel f Snapshot 38 Excel cou XML Advanced SmartList FieldService Financial ope DE Fixed Assets SS H Human Resources Contract Number Customer Number Customer Name Doc Number Document Amount f Currency ID void Posted B Inventory D CTRO000000000005 MILLIONS Millions You are worth it IVC20020 503 00 USA No No F B Payroll E CTROQOQOQOQOQOOF Wow Oh What a feeling IWC20027 3 947 80 USA No No a Project Accounting m CTROQOQQOQQOQOOS LWO JOh What a Feeling IVC20028 2 429 69 USA No No i Project Tracking E CTRO000000000008 NOW Oh What a Feeling IVC20029 2 429 69 USA No No 1 Purchasing E CTROQO0000000011 Woy Oh What feeling IVC20030 2 66 USA No No H B sales CTROQ00000000011 NOW Oh what feeling IVC20031 3 43 USA Ves No i Subscription Billing E CTRO
91. own End Date 10 1 2014 5 Desenption Unit Pice i 200 00 Mark down 50 00 Adiusted Unit Price 150 00 Quantity x 30 00 Extended Price 7 500 00 ve E 3 cees 2 Markdown Deferral Profiles Enhanced code to support Deferral Profile for Markdown Distributions Ly Deferral Profile Selection 6 File Edt Took View Help so Pabrikam Inc 4 12 20 Q Allocate X Delete b Cheer Prolite Name ai BO Account In ormatioer Penod Infoematior Revenue Recognition 000 8610 00 p K iD Calculation Method Equal Pet Period Project Defesed Revenue Stat Date 571 2014 3 Number of Periods 12 Deferral Account 000 4180 00 FF cl US Sales Discounts Build 1 015 March 4 2014 Enhancements 1 Enhanced Validation for Ranges for Create Subscription Billing Validation for range must be before the end of range moved to after the Create process Subscription Billing Build Notes Page 67 of 76 To return to Table of Contents click Here Encore L Bi create Subscription Billing Documents fri File Edit Tools Quantities Help sa Fabrikam Inc 4 12 2017 3 Create XE Cancel Exceptions Reprint Ei Fast Create Selection Template Module Sales Order Processing DocType Invoice Type ID STDINV Batch Information _ m Biling Due Date 6 1 2014 Document Date 6 1 2014 3 Start Date if not on Profile 6 1 2014 Batch Number TEST So
92. pdated by Recognize Deferred Revenue process Issue occurred if user changed the end date in the recognize deferral window Issue is now resolved and Billing day on line item will no longer be updated 4 Fixed issue with One Time Billing frequency Issue noticed with One Time Billing frequency that users could invoice the line item again by unchecking the inactive flag on the line item after the original invoice was generated Issue now resolved so that One Time Billing frequency line items can only be invoiced once regardless if inactive flag is unchecked Check is performed on the number of times billed during invoice creation to prevent line item from being invoiced more than once Build 1 030 Sept 9 2015 Enhancements 1 Improved Subscription Billing Reports window Validation added to Range selection on Subscription Billing reports To on ranges must be after From selection on Range selection Subscription Billing Build Notes Page 10 of 76 To return to Table of Contents click Here Encore on Billing Vocuments suinecrinnoar ce Selection Microsoft Dynamics GP ia Importer ic PM Subscription Billing Reports e Fie Edit Tools Help Debug i The End Contract must be after the Start Contract EZ Print Report Choice Contract Item Listing Sort By by Contract X Contract Header filters Billing Status IV Active I On Hold M Inacti
93. pping Pads Monthly CTROO0000000002 Lwow 3M STRIP PADS Each 1 00 3M Stripping Pads Monthly 4 VARNISH BRUSH Each 1 00 Craftsman Brush 4 Varnish Monthly Improved Comprehensive reporting Subscription Billing Build Notes To return to Table of Contents click Here 07 01 2014 08 01 2014 08 01 2014 11 300 00 08 01 2014 11 300 00 09 01 2014 7 33 09 01 2014 0 00 0 00 0 00 11 300 00 07 01 2014 11 300 00 08 01 2014 7 33 08 01 2014 Page 29 of 76 Encore System 04 30 2015 9 21 34 AM Dextordinary Inc Page User 04 30 2015 SUBSCRIPTION BILLING COMPREHENSIVE CONTRACT ITEM LISTING Sorted by Contract Number Include Active Customer Range All Next Bill Date Range All Contract Range All Item Range All End Date Range All Contract Class Range All Territory Range All Contract ID Customer ID and Name Contract Class Currency ID Contract Status PO Number Salesperson ID Comment ID Auto Payment Type Item Number U of M QTY CP Unit Price Markdown Extended Price Inacti Item Description Frequency Start Date Next Bill End Date Last Billed Commen Site ID Price Level Unit Cost Prorate Defer Service Date cTROOOOO0000001 Lwow Oh What a feeling USA Active KNOBL CHUCK 001 3M STRIP PADS Each 1 00 11 300 00 0 00 11 300 00 3M Stripping Pads Monthly 07 01 2014 08 01 2014 07 01 2014 RUGBY RETAIL 0 92 Trade Disc Freight Mise 5 Improved Activity Locking with options to turn off Activity lock table impro
94. ption Billing Maintenance Users will now have the ability to rebuild the Subscription Billing SmartList Note this will delete any additional SmartList that were created under Subscription Billing as such a warning message is provided Subscription Billing Build Notes Page 37 of 76 To return to Table of Contents click Here Encore l Microsoft Dynamics GP User and Company oject Tracking User Date Transactions E Transactions Adjust Project Tracking Distnbutions Edit Tools Maintenance Check Links Clear Data SOL SmartList Reminders Advanced Security Task List Process Monitor Backup Report Processing Status Restore User Pref ser Preferences U S Payroll Updates P Check Links Debug Navigation b FA Clear Data Print Setup FSS Check Links Print Ctrl F Deferral Check Links Close All Windows Exit Project Tracking Encore Reconciler Tax Distribution Subscription Billing Table Conversion Microsoft Dynamics GP Additional smartlists under subscription billing willbe removed when rebuilding the default smartist Do you want to continue 4 Improved Item Range filter for Create Subscription Billing Documents Selection Item to include all items on Contract in Item Number Range always visible Option will be greyed out until From for Item Number Range is selected With option not selected the
95. re Encore 2 Enhancement for Validations on Fast Create Improved Validations added to first create process for Credit limit Exchange rate and items This allows users the option to review these items prior to creation of invoices First Credit Limit Validation now being performed during First Create process With this improvement 3 new validation checks are being performed for Credit limit during first create process They are Customer has NO credit Reworded Customer Exceeds Credit Limit functional Customer Exceeds Credit Limit Originating Amounts gai EM Create Subscription Billing Documents Pils ks Reports File Edit Tools Quantities Help sa Dextordinary Inc 11 26 2014 Subscription Billing Reports Create X Cancel Exceptions Reprint rast Create New Subscription Billing Rollback Archive TARSI Selectio Ts FM Batch Progress lel Es File Edit Tools Quantities Help sa Dextordinary Inc 11 26 2014 Module Checking contracts due for invoicing Batch es Table Processing contracts Billing Start D Record Sort Ore Progress Meter Range Batch Control Contrac Total Records Selected 3 Report p Contrac Number Created 0 Create Fast Create ili Utilities Custom Contract Exceptions 5 File Maintenance Custom TE 7 Total Exception waming records 9 Table Conversion em Nu screen Output ME Exceptions Report Efe xi Fie Edit Tools Find H
96. reporting purposes but continue billing past end date until item or contract inactivated 4 Resolved issue with Copy Contract Function Copy function will no longer copy number of Times billed Quantity to recognize and Recognized Unit Price from copied contract Fixed issues as well with Billing Day for Use System Date option 5 Fixed Problems with Table conversion for Subscription Billing Importer Users were receiving errors during table conversion process of Importer procedures failing to be updated after running table conversion when user does not have Subscription Billing importer active 6 Fixed issues with Exception Count on Batch Progress window Exception count from previous run initially displaying on next run With this update each run will display 0 as the initial count Build 1 022 Sept 17 2014 Enhancements Subscription Billing Build Notes Page 52 of 76 To return to Table of Contents click Here Encore 1 Enhanced Subscription Billing for R2 Window Command Display options Users will now be able to utilize the Window Command Display feature of Action Pane and Action Pane strip with GP2013 R2 Mi user Preferences GPDAT sa DX r i OF OK Cancel Additional File Print Tools Help Add r oa hul Mote Actions Additional File Tools me User ID a Options T Horizontal Scroll Arrows Default Report Destination E Printer Screen Reminders en
97. ritory Ranges Filtered Issue caused by system not recognizing Territory 7 Resolved issue with Selection Template on Create Subscription Billing Documents Issue caused when SOP module selected Doc type and Type id failed to disable correctly Subscription Billing Build Notes Page 61 of 76 To return to Table of Contents click Here Encore Build 1 020 June 2 2014 Enhancements 1 Remove second checklinks option FM Subscription Billing Importer X Delete D Clear 53 Import Removed File Maintenance checklinks window from Microsoft Dynamics GP gt Maintenance gt Subscription Billing Enhancement Expand Contract Entry Screen grid Grid will now expand when full size view is selected Fle Ed loch Aditernd Heb Zee omer story Th Copy Contact Number C1R000000000037 PG Cuan AARON TTOCO Customer Name Aaron Fitz Biectrical Genesi Line tems Options UseeDefined a Fred Jew ken dm Quartty FP Ure Pree Cut Pree Frequency DOM Kat Date Natt DE Dye Derg Cyde Hadve Desorpton Price Level Mahen Ant End Oste unt Cost Coewment ID End Date Bling Day Last Bled E 10961006 Each i i 20 1 20 Morthly O Safar sijaa joist to SAY Inactive Handset Top or a realy cealy realy i OTRA 0 00 120 it mizan Eh i 190 00 190 00 Monthy O 5 1 2087 S1207 05 01 27 to OSPILNI7 inactive 128 meg SORAM RETAIL 0 00 752 00 tz Enhancement for SB importer Remove Validation from Last bill date on import as this is an inform
98. rt Order Customer ID v GL Reference Ranges User Defined Ranges Contract Class All From To Contract Number All From CTRO00000000045 To CTROO0000000003 Customer Class All From To Customer ID All From Tio Item Number All From Ye To Territory All From To Include Passwords Include Passwords IW Exceeded Credit Limits eocece Customers On Hold Discontinued Items V Report on Overdue Billings MV Create Detailed Edit Report Transactions PM Create Subscription Billing Documents Iof X Fie Edit Tools Quantities Help sa Fabrikam Inc 4 12 2017 gt Create X Cancel Exceptions Reprint gt Fast Create Selection Template Module Sales Order Processing DocType Invoice Type ID STDINV 1 Batch Information Biling Due Date 61 2014 Document Date 6 1 2014 3 Start Date if not on Profile 6 1 2014 3 Batch Number TEST Sort Order Customer ID GL Reference Ranges User Defined Ranges Contract Class All From a To Contract Number All From CTRO00000000045 To CTRO00000000003 Customer Class All From I To Customer ID i BEE 7 Item Number Territory a The beginning of the range must be less than the end of the range Include V Exceeded Credi Customers On H IV Report on Overd J 2 Enhancement Create Contract from SOP Implemented the Contract creation from SOP Entry Feature Subscription Billi
99. s Changed the startup scripts so that we do not register RCB s triggers windows and table until RCB is registered AND the RCB setup table has been created 1 2 Fixed the issues in the lookups for Ship To Address Sales Person Id and Sales Territory Id in Recurring Contract Entry screen Resolved validation issue when validating the price list Item Currency UofM combination Build 1 003 February 6 2013 Enhancements 1 Improved GL posting date in deferral lines Changing the GL Post Date in the deferral lines to an open period date if it is of closed period This is feature can be enabled disabled from the RCB Setup Screen under billing tab Contract entry window for Web Client Designed a new Recurring Contract Entry Dex window for Web Client applications This new window has most of the important functionalities of the Net window and will be open while selecting Recurring Contract Entry menu for Web Client applications The net window will be opened for Desktop applications It can be added manually via shortcuts Added the EBS Item Description option to the RCB Setup Screen Changed the print icon in Recurring Contract Entry and Recurring Contract Inquiry Screen Improved Copy of Recurring Contracts In Recurring contract entry and Recurring Contract inquiry screens when the user does a copy of the contracts the screens are refreshed with the added lines Updated Chunk file name Changed name within the Chun
100. s Page 75 of 76 To return to Table of Contents click Here Encore Additional Product Support Resources Access the latest Product Builds http www encorebusiness com downloads Request registration keys regkeys encorebusiness com Visit our Subscription Billing product page here on our website to access e User Manuals click on the Manuals tab e Product demos click on the Demo tab Product Support Email Support encorebusiness com Phone 1 888 898 4330 Online submission form http www encorebusiness com support encore a Support Request Tip To assist in expediting the review of any issues please ensure that the following information is provided with a support request e What product is the support inquiry for e What Version of GP is used e What is the build number installed for the product e this can be found by logging into GP as SA and going to Microsoft Dynamics GP gt Tools gt support gt system gt Encore product registration Once there locate the product from the list and the Build number would be listed on the right hand side under Version Subscription Billing Build Notes Page 76 of 76 To return to Table of Contents click Here
101. ted during table conversion process failing to create EBS ORDER BY table when process performed by non SA user Issue has since been resolved Fixed problem with Delete contract Issue noticed that deleting contract failed to delete document history for contract Issue has now been resolved so that when contract is deleted all document history for contract is also deleted Fixed issues noticed for Prorating with UD Months and proration setting for Based on Days Issue noticed when prorating with UD month s frequency and start date prior to next bill date Calculated prorated value was incorrect Issue is now resolved resulting in correct prorated value to be calculated Build 1 029 May 27 2015 Enhancements 1 Improved Create Subscription Billing Document validations Verbiage updated on message if no contracts in selected ranges on Creation window pick up any available contracts Verbiage updated to account for Contracts with on Hold status alerting the user to check the contract Status on the Header Subscription Billing Build Notes Page 20 of 76 To return to Table of Contents click Here Microsoft Dynamics GF i Mo contracts in specified parameters Check your ranges dates and contracts statuses 2 Improved Subscription Billing Reporting for Forecasting Encore New report created allowing users to forecast revenue for line items They will have the ability to group by item by Day and by Month as well The user c
102. ts k x Sene Sales Access List E TT a T TE Il Display Selected Items Comprehensive Contract Item Report Contract Item Report WE Batch Invoices Repor ME Batch Invoices Report By Customer ME Batch Invoices Report By Item ME Exceptions Report 5B Forecast Report 5B Forecast Report By Contract 5B Forecast Summary Report 8 Improved Deferral Exceptions when creating invoices Deferral exception for fiscal periods missing moved from second create to first create process This would allow users to resolve the deferral issue on the contract prior to invoice creation Validation message also relabeled to provide a clearer message Previous label Unexpected Error during deferral Calcula Exception message updated to account for this issue to now say Fiscal Periods have not been defined for all deferral System 09 10 2015 3 16 00 PM Dextordinary Inc Page 1 User Date 09 10 2015 BATCH EXCEPTION REPORT User ID sa Contract Number Customer Name Item Number Exception Description cTRO00000000078 Oh What a feeling 3M STRIP FRAME Fiscal periods have not been defined for all deferral periods 1 Total Exceptions 9 Improved Subscription Billing Setup window Subscription Billing Setup window has been redesigned and is no longer a net window All fields for setup now visible in single window Subscription Billing Setup can now be accessed Subscription Billing Build Notes Page 15 of 76 To return to Table of
103. ush 4 Yarnis ra 7 Resolved Problem with Sales Batch locking Issue noted with sales batches locking during posting Issue has been resolved 8 Resolved issues with SB importer failing to import CP checkbox Subscription Billing Build Notes Page 25 of 76 To return to Table of Contents click Here Encore Issue noted with Subscription Billing Importer failing to import Contract Price Checkbox value This has since been resolved 9 Resolved issues with Quantity defaulting in Contract Entry Issue noted for contracts with negative quantity should user changed focus from line item the quantity would default to 1 Issue has since been resolved 10 Fixed Problem with Proration on contracts Issue noted when prorate setup to Months and Partial Months Rounding set to Nearest for line items with Frequency of Months Prorate calculation failed to prorate in this scenario This has since been resolved 11 Resolved problem with CP flag being removed on line items Issue noted when user had line item with CP flag If user zoomed into Item maintenance from Contract Entry the CP flag would have been unchecked when user closed item maintenance window This issue has since been resolved 12 Resolved issue with Markdown end date Issue noted with Markdown failing to clear when Markdown end date is used and invoice created using Fast Create new Issue is now resolved Build 1 028 April 28 2015 Enhancements 1 Improved Subscription Billing
104. uting SOL statements GPS Error 59 SQL Error 0 Microsoft SOL Server Native Client 10 0 Inmvalid cursor state ODBC Error 24000 SQL Code SOL Code select name xtype from syscolumns where id select id from sysobjects where name MESO4031 9 order by colid Converting table ME_Batch_Invoice_SETP ME50402 It seems the table conversion process ended abruptly in it s previous run A back up of the conversjon file been taken in the Two with the name Two comversjon file 612015164649 Table ME BatchInvoice SETP ME50402 has 1 records 1 records backed up for table ME Batch Invoice SETP ME50402 Table ME Batch Invoice SETP ME50402 rebuilt successfully 7 Enhancement rollback option for voiding posted transaction Users will now have the ability to roll back their contracts when voiding posted Transactions Should the posted invoice be the latest invoice created from the contract then when the user voices the Transaction in Receivables posted transaction Maintenance they will receive a notification inquiring if they wish to rollback the contract Subscription Billing Build Notes Page 40 of 76 To return to Table of Contents click Here ILL IL 1 VELLE i I en get TT Er Receivables Posted Transaction Maintenance File Edit Tools Help Debug Clear Customer ID AARONFITO001 Name Aaron Fitz Electrical Original Amount 4177 00 Document Date 0302014 Check Number Sales Invoices 4 stovonoonea s PP
105. ve 1 Expired From Contract CTRO00000000006 LO To CTRO00000000005 p a From Contract Class je To p ais as From Customer ID To I File Mainter g Table C Rebuild M Contract Line filters Rebuild Include Inactive Lines I From Item Number PI To From Territory 2 To From Next Bill Date EH To g From End Date To g Forecasted Revenue settings Daily and User Defined Billing Frequencies are not included in forecasts Revenue Forecasted from To Sort by ltem C Contract Group by C None i By Day 6 By Month a 2 Enhancement added for End of Life for Contracts With this feature there is a new setup option to enable the End of Contract Life procedures in the Subscription Billing Setup As a default this setting is off when build is installed This feature is independent of Rollback options as such rollback is not required but it will work consecutively after Rollback With the feature enabled the user can then select to inactivate line items or Expire Line Items With the feature enabled the end of life procedure will kick off when an SOP invoice created by Subscription Billing is deleted or Voided It will also kick off when an SOP batch created with Subscription Billing is deleted Note itis not recommended to have this feature enabled when deleting a batch as this will affect all invoices in the Batch Inactive Lines procedure will set the inactive flag on the line item when the invoice is deleted and if all items on the contract are
106. ved by being moved from the Dynamics DB to each Company DB This prevents issues with multiple company databases and activity locking occurring Activity locking can now be de activated as well by updating the dex ini file for the following row EBS DISABLE ACTIVITY TRACKING TRUE 6 Improved Subscription Billing Importer for Last Bill Date Importing Last Bill Date of 01 01 00 or 01 01 2000 on line item will clear last bill date on line item 7 Improved Subscription Billing Importer for Nodus Credit Card Solution Users can now import Auto Payment Type of 100 so Header on Contract is set for Nodus Credit Card solution 8 Improved Recognize Deferred Revenue Recognize Deferred Revenue window now has the option to Void unrecognized deferred revenue We had added the ability to VOID the unrecognized deferred revenue This would normally be done when a credit return or reversal for an invoice is processed prior to recognizing the deferred revue The voiding process will remove the item from the Recognize window and update the contract so that there is no quantity to recognize Note this update will not update the GL in any way to reverse out the revenue from the deferred revenue Account Any updates that may be required to the GL accounts will still need to be processed accordingly through General Ledger Transactions Subscription Billing Build Notes Page 30 of 76 To return to Table of Contents click Here Encore MA Recognize Deferred Revenue Fil
107. version 1 0 26 to 1 0 26 for company DB TWO Date amp Time 1 9 2015 10 09 16 AM OOOOH EEE eee ee eee Converting table ME_Batch_Invoice_MSTR_DTL ME50403 Table ME_Batch_Invoice_MSTR_DTL ME50403 has 30 records 30 records backed up for table ME_Batch_Invoice_MSTR_DTL ME50403 Table ME_Batch_Invoice_MSTR_DTL ME50403 rebuilt successfully Table ME_Batch_Invoice_MSTR_DTL ME50403 has been restored with data successfully The log will indicate each section of table conversion being run if it ran successfully or if an error occurred during the run As part of the table conversion process data from the table is transferred to a conversion table then the table is rebuilt based on the latest dictionary installed which may include new columns The existing data is then transferred back into the table Once the transfer is completed the conversion table is cleared If there was an issue during table conversion and the data is not cleared from the conversion table then this data is recognized in the next step and transferred to a new table created in the company database This is so the data is not lost but preserved and can be transferred back into the table later This error that may occurred is also noted in the Conversion log being created Converting table ME Rollback Archive DTL ME504031 Table ME Rollback Archive DTL MES0403L has 144 records 144 records backed up for table ME Rollback Archive DTL ME504031 AN error occurred exec
108. with Goto functionality from the Smartlist File Edit Tools Smartlist Additional Help OK Search th Refresh Co Columns G Favorites i Print Ed Excel ord Aa Company Contract Header a Je fea Snapshot a Excel Advanced SmartList 7 E H E Financial HD Fixed Assets n he re to group by that column H E Human Resources i Contract Number Contract Class Customer Number Customer Mame H E Inventory i ALEO11 SAR ONFITOOOL Aaron Fitz Electrical WAREHO H E Manufacturing 5 Payrall CTROOOOOOO00001 404 POREOOO1 Adam Park Resort WAREH Pert i CTRODOOOOOOOOOZ 404 POREOOO1 Adam Park Resort WAREHO a aS Project Accounting i f CTRODOOOOOOOOOS 45 7ORSUT0001 Astor Suites WAREH H E Purchasing WAREHO CTROAODOODOOO004 COHOWINEOOO1 Coho wintery CTROOOOOOOOOOS BERRYMEDOOO1 Berry Medical Center WAREHO CTROAODOODOOOOG BAKERSEMOOO1 Baker s Emporium Inc WAREHO CTROOOOOOO00008 FR CENTERSUDOO1 Center Suite Hotel WAREHO Sales 9 Subscription Billing Contract Header ag i E Contract Line ADAMPARKOODL WAREHO ADWANCEDOOOZ WAREHO ASRONFITOOO WAREHO ASRONFITOOO WAREHO CTROOOOIOOOOO1 7 BLUEYONDOOO 1 Blue Yonder Airlines WAREHO dg With the Goto functionality should the user double click on the line it will open Contract entry directly to the contract Subscription Billing Build Notes Page 45 of 76 To return to Table of Contents click He
109. would simply need to enter in their Markdown Deferral for Profit and loss deferral or Markdown Recognition for balance sheet deferral account in field provided This field is not required field so if user does not wish to defer Markdown then field can be left blank Note that user will not be able to recognize markdown deferral at later date as such service date is required when deferring markdown B subscription Billing Contract Entry File Edit Tools Additional Help sa Dextordinary Inc 06 09 21 oy New hel Save amp Clear X Delete lig Skip Cycle p Document History 2 Copy bcs Contract Number CTRO00000000036 CustomerID WOW Customer Name Oh what a feeling General Line Items Options User Defined x v Find Clear Item Cont Prc Quantity U of M Unit Price Ext Price Frequency UD D M Start Date Next Bill Date Biling Cycle Description Inactive Price Level Markdown Amt Mrkdwn End Dt Unit Cost Comment ID End Date Billing Day Last Billed EI 3M SOLVENT v 1 000 Quart US 2 475 US 2 48 Monthly 0 06 01 15 06 01 15 06 01 15 to 06 3 gt 3M Cleaning Solvent Inactive RETAIL us 0 000 gt US 1 731 ist Item Detail Defer Revenue Distribution Accounts User Defined a Defer Revenue Calculation Method Billing Recognition Account Service Date Qty Recognized Deferral Document Number pi v Equal per Period 1000 1000 0000 4100 0000 07 01 15 0 00000 r u i Fl mm FF 6 Enhanced Subscription Billing Importer Subscription Billi
110. y Month CTRO0D0000000007 3 875 00 CTR0O000000000008 2 000 00 CTRO000000000009 2 48 CTRO0O000000000010 5 000 00 CTRO000000000011 511 68 CTRO000000000012 467 33 i CTR0000000000013 5 342 33 CTR0000000000014 450 00 CTR0000000000015 250 00 Subscription Billing Build Notes Page 13 of 76 To return to Table of Contents click Here Encore 6 Improved Subscription Billing SmartList Default SmartList relabeled to be Subscription Billing Contract Header Subscription Billing Contract Line Items Subscription Billing Contract Detailed New Contract Detailed SmartList created which is a combination of both Line items and Header This would allow the user to view the Contract line item for each contract and have key header information on the line item such as Customer number and Customer name Additional Columns available in all 3 SmartList Objects for User Defined Fields Improvement also made into the field names for the UD fields so that they will automatically update in SmartList should a user change the UD Field name in GP Such updates to the field names will also automatically update in any Favorite created from the default Subscription Billing SmartList lt Subscription Billing Contract Detailed B Company Snapshot 38 Excel c XML Advanced SmartList FieldService E Finan

Subscription Billing - GP2013 - Encore Business Solutions Inc.

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