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User Manual - Support Sagemcom

1. Using fax templates cccceeseeeeseeeeee page 18 Setting the COMtraSt csseeeseeeeeeeeeseeees page 23 00 Using service codes cesssssceseeseseseseeseseeee page 31 Checking the ink film reserve 0c00 page 28 010 Checking the firmware version Sudoku E 5 Fax switch OM Configuring day mode ccseseseeeeeeees OO Configuring night mode cceeees OJO Serting the timer ssnstinin OJO TEEN ALE T EE cvesinecadesscssensneostens O Setting the ring tones 6 SMS Sending SMS OJO Reading SMS Printing SMS csceseseseseseseseeeeeeeeeeeeeeees page 21 OJO Deleting SMS srini page 21 Notification BY SMS nieee page 20 OJO SMS E r ii page 21 7 Answering Machine DO Switches answering machine on off page 13 D Listening to Messages cscsssseesereeeeeeeee page 13 Recording internal memos ssseeeeeeeeees page 15 D Setting the recording duration 000 page 15 Editing the announcement ccceeee page 13 Using announcement without recording message external memo s sesesssesessssssssssssssssesesosesesesesesesese page 13 00 Forwarding messages page 14 D Entering the VIP code page 15 010 Entering access COde sssseesseseeseesesees page 14 9 Settings 00 Entering the date and time ccceeee page 23 OJO Selecting the language cceeseeeeeeeeees page 23 00 Selecting the country
2. ccceesseseseeseeeeeee page 23 Entering numbet sseescscssssseeseessseeseeeseees page 23 00 Entering MAE ra ona A E page 23 Configuring telephone lines and services page 26 Overview Device Overview Handset Paper tray Document feeder writing facing up O Panel with display Socket Connection socket for the telephone handset EXT Socket Connection socket for additional de vices LINE Socket Connection socket for telephone cable Scanner glass Rollers of the automatic document feeder Rests of the intake rollers Document guide scanner film Cover for scanner and automatic document feeder O Toothed wheel for tightening the ink film Ink film roll in the rear ink film compartment Ink film roll in the front ink film compartment Slot for the Plug n Print card Locks for the cover of the scanner and automatic doc ument feeder Philips PPF 675 Panel EINA Lights up if new messages are received list of the new messages with submenus blinks in the case of de vice error for example no ink film 0 9 Press briefly Load short dial entries Selecting the entries with the 4 y or numeric keys press and hold As sign a new short dial entry 1A 2 Press briefly Calling up the telephone book en tries Selecting the entries with the 4 y press and hold Xt C Setting the timer and the fax reception modes
3. fax switch Modes set on the display day night Activated timer is indicated with STOP Function abort return to the starting mode documents eject ending message playback C Return to the previous menu level press briefly de leting individual characters press and hold deleting com plete input during a playback deleting individual mes sage in the starting mode deleting all messages 4 y Calling the menu functions navigation within the menu selecting options moving the cursor adjusting the volume level OK Calling the menu functions confirming input START Press briefly Starting transmission of messages press and hold Starting fax polling 3 Calling answering machine menu H G Press briefly Printing help pages and setting lists y g help pag 8 press and hold Starting initial installation process COPY Press briefly creating a copy press and hold creating multiple copies printing SMS Setting higher resolution for faxes and copying RESOL STANDARD RESOL FINE RESOL PHOTO bJ Calling the SMS menu function is not supported in all countries and networks Numeric keypad Inputting digits characters and special characters press and hold Recalling short dial numbers Press briefly Toggling between the list of the last 10 dialled numbers redial list press and hold List of last ten callers caller list 1 Di
4. p You can also call the function by pressing OK E and OK 2 Enter the name You can enter characters using the nu meric keys see button labels Enter special characters using Press the respective button several times until the desired character or special character appears on the display 3 Confirm with OK 4 Using 4A y select the category for which you would like to enter a number CATEGORY HOME CATEGO RY WORK CATEGORY MOBILE or CATEGO Ri FAR 5 Confirm with OK Enter the telephone number 7 Confirm with OK 8 You can assign a ring tone to the number Use the number buttons to to select a ring tone Using 4 y set the volume 9 Confirm with OK The entry is saved Edit Entry Press OK and OK Using 4 y select the entry which you would like to edit Confirm with OK Edit the name Confirm with OK Using A y select the category for which you would like to enter a number CATEGORY HOME CATEGO Rv WORE CATEGORY MOBILE or CATEGO Riv FAH 7 Confirm with OK 8 Enter the telephone number 9 Confirm with OK 10 You can assign a ring tone to the number Use the number buttons to to select a ring tone Using y set the volume I 1 Confirm with OK The entry is saved au hWN Deleting an Entry I Press OK and OK 2 Using 4 y select the entry which you would like to de lete 3 Confirm with OK 4 Confirm DELETE YES with OK Groups You can combine
5. Prints all sent SMS messages that you have saved FRIHT HEL Prints all unread SMS messages 3 Confirm with OK ion If you would like to print an individual SMS message E load the message Press COPY to print the message Deleting SMS Messages If the message memory is full the device cannot receive any more messages Delete SMS messages to free up memory I Press OK and OK 2 Use4 y to select the SMS messages you would like to delete DELETE ALL SM5 Deletes all received and com posed SMS messages that you have saved DELETE READ SM5 Deletes all read SMS messages DELETE SENT SM5 Deletes all sent SMS messages that you have saved 3 Confirm with OK 4 Confirm the deletion with OK A If you would like to delete an individual SMS message load the message Press OK and using y to select DELETE Confirm with OK Modifying the Settings Changing Send and Receive Numbers All numbers that you need to send and receive SMSs are stored in your device In case you moved to another tele phone service provider you must change these numbers You can set your device for two SMS service providers I Press OK and OK 2 Use 4 y to select the SMS service provider that you would like to set Confirm using OK Enter the number for sending SMSs Confirm using OK Enter the number for receiving SMSs Confirm using OK on aun dh WwW Use 4 y to select the SMS service provider through which you would like to
6. 07 E Mail dti faxinfoline sagem com Internet www sagem communications com We hope that you will enjoy using your new product SAGEM COMMUNICATIONS Printing Terminals Headquarters Le Ponant de Paris 27 rue Leblanc 75015 Paris FRANCE T l 33 1 58 11 77 00 Fax 33 58 11 77 77 www sagem communications com Limited company Capital 167 038 185 Euros 440 294 510 RCS PARIS Sagem is a registered brand of SAFRAN Group PPF 675 UK 253056168 A PHILIPS amp
7. Confirm with OK Forwarding Messages The machine forwards messages to a specified telephone number Once the configured number of messages is reached the machine calls the number If the call is an swered a greeting text is played Then the person on the line must enter the access code If no code is entered or an incorrect code is entered three times the machine hangs up I Press 22 2 Using 4 y select FORWARD TMG 3 Confirm with OK A You can also call the function by pressing OK E O and OK 4 Use 4 y to select whether you would like to switch for warding on or off 5 Confirm with OK 6 Enter the number to which the received messages should be forwarded 7 Confirm with OK 8 Use 4 y to select how many messages should be collect ed and forwarded together 9 Confirm with OK p When you record a message you are asked if you would like to use the old message or would like to record a new one Confirm using OK 10 Recording a new outgoing message Press OK to record an outgoing message Wait for the confirma tion tone before you say your text l I Press OK to end the recording The recording is played back Using the Remote Control With a telephone call you can listen to and delete messag es record a new outgoing message or switch the answering machine on or off vite The telephone on this connection must be set to tone E dialling Press a button within 50 seconds otherwise the connect
8. Confirm with OK oe The changed settings are stored as new default set tings If you select a special function for a one time process take care to restore the default settings or factory settings after that Lowering the Transmission Speed The machine adapts the transmission speed to the line quality This may take some time especially for overseas connections Set a lower transmission speed if you are sending faxes into networks with poor line quality I Press OK and OK 2 Use 4 y to set whether you would like to use a lower transmission speed 3 Confirm with OK Switching Page Adjustment On and Off In order that no information is lost received faxes are re duced in size when printed I Press OK and OK 2 Use 4 y to select whether you would like to switch size reduction on or off 3 Confirm with OK Setting the Ring Tone Selecting the Ring Tone You can select from among ten different ring tones I Press OK and OK 2 Use the number buttons to to select a ring tone Using 4A y set the volume 3 Confirm with OK Setting the Volume You can adjust the volume of the ring tone when the device is ringing or when you set the ring tone You can save dif ferent volumes for the day and night modes also see Chapter Fax Switch Using 4 y you can set adjust the volume when the device is ringing Settings 23 Setting the Fax Switch The built in fax switch of your
9. Switch page 24 The device will not receive faxes on its own This setting is use ful when you want to receive faxes via a modem connected to a computer You can start fax reception manually by pressing START Polling Faxes With the fax polling function you can retrieve faxes that lie ready in the dialled fax machine You can also provide documents on your machine to be polled by others Polling Faxes Directly l Enter the desired number using the numeric keypad or select a saved entry 2 Hold START pressed for at least two seconds Polling Secure Faxes With this function you can poll faxes that are protected with a code I Press OK and OK 2 Enter the code 3 Confirm with OK 4 Enter the desired number using the numeric keypad or select a saved entry 5 Press START Sending Faxes via Polling A Protect your document against unauthorised access with a code A caller who knows the code can poll the fax from your device You can continue to make telephone calls and receive faxes I Insert the document 2 Press OK and OK 3 Enter a code max 20 characters 4 Confirm with OK hil p Press STOP to eject the document This interrupts E the standby mode Fax Using Fax Templates Five fax templates which you can use are stored in your device With these templates you can quickly create for ex ample a short fax note or an invitation I Press OK and OK 2 Use 4 y to s
10. and Time cccseeeseeeeseeeees Selecting the Language Selecting the Country Entering Your Number Entering Your Name Setting the Contrast 004 lt 23 Lowering the Transmission Speed 0 sccceseseeees 23 Switching Page Adjustment On and Off c 23 Setting the Ring Tone R Setting the Fax Switch ise Printing Lists and Help Pages cceseseeeeseeeees 24 Starting the Initial Installation cceseeeeeeeeee 25 8 Telephone Lines and Additional Devic 26 Configuring Telephone Lines and Services 26 Connecting Additional Devices cscceeeseeeeneeee 26 Using Additional Telephones Easylink 00 26 9 SOPVICE viscsccsciccscccocccseescenssnsscoscncesesee 28 Checking the Ink Film Reserve 28 Changing the ink film 28 Fixing a Paper Jam 29 Fixing a Document Jam 29 Cleaning 30 Checking the Firmware Version aod Using Service Codes 0004 31 Power Cycling ss issrcersenerisieierecececnsvessvsennssnvonotessenesede 31 10 Appendix 33 Technical Data Guarantee Declaration of Conformity DoC oo Customer Information Table of Contents Telephone Functions CA Press G and to print an overview of the tele phone book functions For information on how to connect additional telephones and which functions are available to you please refer the chapter on Telephone Connections and
11. device this would void the warranty Consumable Materials Use only original consumable materials These are availa ble from a specialised retailer or through our order service Other consumable materials could damage the device or shorten its service life Dispose of old consumable materials according to the waste regulations of your country Philips PPF 675 Table of Contents Deaf Customer psoAiisecscsdassecereite i 2 About this User Manual ccccccccccssessesseeeseseeeeseeeees 2 Installation Guide Package Contents Attaching the Paper Tray Tnsercing Paper eaaa S ER Connecting the Handset Connecting the Telephone Cable Connecting the Power Cable Initial Installation ss s lt ssisseusassessivsistesscsiviasedervseviedanas OVErVICW sssercscccccceerssscssceresscsccesesseees 5 Overview of the Menu Functions 5 Device Overview cecece 6 Panel General Safety Information 8 Telephone Functions sccsseee 10 Making Telephone Calls on the Machine 10 Getting outside line Chain Dialling Insert dialling pause Calling additional telephone functions 00004 10 Hatnds Frees ii ssisveasoiadanseesdtectttttedvasigeee a 11 Recording a Telephone Conversation Telephone Book of the Machine Groups Short Dialling Calling Line Identification CLIP uc ee Missed Calls ssssa
12. device distinguishes be tween fax messages and telephone calls Faxes are automat ically received telephone calls can be received even on additionally connected devices While the device is check ing the call it continues to ring You can set how often the device should ring before pick ing up separately for the modes day and night This makes it possible for you to receive faxes silently at night without getting disturbed Press XE C to switch between day and night mode With the activated timer the device switches between the modes day and night at the configured times Configuring Day Mode I Press OK and OK 2 Using 4 y select the number of rings for the answering machine The answering machine responds after these many number of rings sie If you select the 372 option for the number of E rings of the answering machine the answering machine switches on after two rings when you have received new messages If there are no new messages the device rings five times If the device does not pick up after two rings you have no new messages You can terminate the remote access without incurring any telephone costs 3 Confirm with OK Use 4 y to select the number of rings for the fax switch After the number of rings the fax switch switches on and distinguishes between fax transmissions and tele phone calls While the device is checking the call it continues to ring Confirm with OK Using
13. disposed of as waste paper The plastic foil may be submit ted for recycling or disposed of with waste not intended for recycling depending on the requirements in your country 34 Philips PPF 675 Trademarks The references mentioned in this manual are trademarks of the respective companies The lack of the symbols and does not justify the assumption that these dedicated terms are free trademarks Other product names used herein are for identification purposes only and may be trademarks of their respective owners Sagem disclaims any and all rights in those marks The reproduction of certain documents e g by scanning printing copying is prohibited in many countries The list of such documents below is not intended to be com plete it only offers a general overview In case of doubt consult your legal advisor Passports personal identification Entrance and exit visa papers immigration papers Military service documents Bank notes travel checks payment orders Postage stamps tax stamps stamped or unstamped Loan papers certificates of deposit bonds Documents protected by copyright Follow the statutory regulations of your country with re gard to the legal validity of fax transmissions particularly in connection with the validity of signatures meeting de livery deadlines or disadvantages resulting from the loss of quality in the transmission etc Take care to maintain the statutory re
14. flashing The voice message is displayed as a new message p If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the device and speak the text into the microphone Modifying the Settings Entering the VIP Code If callers enter the VIP code the machine continues to ring even if the answering machine has taken over the call With this function certain persons can reach you even if you have set the number of rings to zero N The VIP code may not be identical to the access code for remote control I Press 22 2 Using 4 y select WIF CODE 3 Confirm with OK p You can also call the function by pressing OK E DO and OK 4 Enter a four digit code 5 Confirm with OK Setting the Recording Length You can limit the length of the incoming messages and in ternal memos I Press 2 2 Using 4 y select RECORD TIME 3 Confirm with OK p You can also call the function by pressing OK E and OK 4 Use4 y to select the desired recording length or unlim ited time automatic 5 Confirm with OK Answering Machine 3 Fax CE Press and to print the instructions for sending faxes and for fax switch settings N Do not insert any documents into the machine that are wet have been edited with correction fluid are soiled or have a coated surface are written on with a soft pencil with paint chalk or charcoal
15. for 2 pm Confirm with OK Using 4 y select the difficulty level Confirm with OK Nou hwn 8 Enter how many copies of the Sudoku you would like to print maximum 9 copies 9 Confirm with OK 10 Using 4 y select if you would like to print the solution lI Confirm with OK 12 Using 4 y indicate whether you would like to turn printing on or off 13 Confirm with OK wu p You can turn off the daily Sudoku print by selecting E the function as described above and by switching off the automatic printing under point 12 Philips PPF 675 7 Settings p You can move the cursor using 4 y Use C to delete E individual characters Press STOP to close the menu and return to the starting mode Entering the Date and Time I Press OK and OK 2 Enter the time for example DO OO for2 o dock p m 3 Enter the date two digits for each field for example OA MO OO for June 8th 2007 4 Confirm with OK p You must check the time and date after a short power failure Confirm with OK Selecting the Language I Press OK and OK 2 Use4 y to select the desired display language 3 Confirm with OK Selecting the Country AE set the country in which you are operating the machine Otherwise your machine is not adapt ed to the telephone network If your country is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer N When you sel
16. for a direct inward dialling number a sub address or in a long distance number Hold R pressed for at least two seconds appears on the display The sec ond part of the number is dialled only after a short pause Calling additional telephone func tions Function is not supported in all countries and networks You can use additional telephone functions with your de vice for example call on hold three way call or forwarding Contact your telephone company to inquire whether or not these functions are available for your connection The signal to the switchboard to call these services is a short line interruption Hook Flash Press the R key to call the ad ditional telephone functions Making a Second Call l During a call press R 2 Enter the desired number using the numeric keypad or select a saved entry a Press R to toggle between the calls Switching Between Calls Press R to toggle between the calls Receiving a Second Call During a call you can be informed about another call by a notification tone call waiting if your telephone compa ny offers this service The notification tone for call waiting on the device is switched off in the factory During a call press R to accept the new call zii 2 For this function to work the caller line identifica E tion CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller sup
17. originate from newspapers or magazines printing ink are held together with office or notebook staples or with tape or glue are pasted with note papers are creased crumpled or torn Use documents with sizes A5 or A4 with 60 to 100 g m weight You can insert up to 10 documents at a time v Press STOP to eject the documents without sending them Sending a Fax I Insert the documents face up into the document feeder The top most document will be fed in first 2 Set the desired resolution You can choose between RESOL STAMGARD for documents without spe cial features ESOL 1 FINE for texts with small print or drawings and RESOL PHOTO for pho tos Press The configured resolution appears on the display Press EF again to change the resolution ahh p They can adjust the preset contrast also see w Chapter Settings page 3 Dial the desired number There are several ways to do this 4 Press START vite If the subscriber is busy the device dials the number E again after some time Press STOP in order to can cel the transmission process After the transmission the machine prints out a transmission report depend ing on the settings Manual dialling Dial the desired telephone number with the number pad Telephone book l Press A Z p You can also load telephone book entries by E ressing OK and OK P 8 2 Select an entry using 4 y Enter the st
18. participant in the ENERGY STAR programme Sagem Communication Austria GmbH has made sure that this machine complies with the ENERGY STAR requirements Environment Respect of environment is a key objective of Sagem Sagem uses environmentally friendly processes to run its operations and has chosen to integrate strong en vironmental constraints in the full lifecycle of its products including manufacturing product use and end of life e BS Packaging To facilitate packaging recycling please con form to your local selective recycling rules Batteries Old batteries have to be deposited in designat ed collection areas z Product The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equip ment covered by special disposal regulations To enforce recycling recovery of The Waste Electrical and Electronic Equipment WEEE and to protect the envi ronment and human health European regulations requires that you selectively collect waste equipment using one of the following options e Your retailer will take your equipment back if you are buying a replacement product e Waste equipment can also be deposited in designated col lection areas This user manual was printed on recycled paper bleached without chlorine This satisfies the highest standards for low environmental impact The cardboard packaging used and the packaging inserts of paper and cardboard can be
19. send SMSs 9 Confirm using OK o You can receive SMS messages via both providers Switching Off Automatic Printing You can deactivate the automatic printing of SMS messag es I Press OK then OK repeatedly until PRIMT SMS YES appears on the display 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK Switching SMS Reception On and Off If you are using a cordless telephone with SMS function on the same telephone line then the specific device at which you will receive an SMS message will depend on the specif ic manufacturer Only one of the devices will receive the SMS message Try to turn off the SMS reception on your cordless telephone If this is not possible switch off SMS reception on the machine You can continue to send SMS messages even while SMS reception is switched off Switching SMS Reception Off I Press OK and OK 2 Enter the service code OQA 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK N If you have entered the incorrect code you can cancel the entry with SURE HO Switching SMS Reception On I Press OK and OK 2 Enter the service code OQON OOO 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK N If you have entered the incorrect code you can cancel the entry with SURE HO SMS 21 6 Fun and Games c Press G and to print the instructions for the Games and Fun functions
20. several telephone book entries into a group A message is sent to all members of this group in succession Adding Group Entries I Press OK and OK 2 Use 4 y to select the group you would like to create 3 Confirm with OK You can add entries to the group display the members of the group delete the group or send a fax to the group 4 Using 4 y select ADD MEMBER 5 Confirm with OK 6 Use 4 y to select the entry you would like to add to the group 7 Confirm with OK 8 Repeat steps 4 to 6 to add additional entries to the group 9 Press STOP to end the input Displaying Group Entries I Press OK and OK 2 Use 4 y to select the group you would like to display 3 Confirm with OK Telephone Functions 4 Using 4 y select WIE MEMBERS 5 Confirm with OK 6 Page through the entries of the group with 4 y 7 Press STOP twice to return to the starting mode Deleting Individual or All Group Entries Deleting an Individual Entry I Press OK and OK 2 Using 4 y select the group from which you would like to delete entries Confirm with OK Using 4 y select DELETE MEMBER Confirm with OK Using 4 y select the entry which you would like to de lete 7 Confirm with OK 8 Using 4 y select DELETE YES 9 Confirm with OK The entry is deleted au kh WwW Deleting a Group I Press OK and OK 2 Using A y select the group you would like to delete 3 Confirm with OK 4 Using 4 y select DELET
21. sssvicassccstcsvsisatvaasassnseidetqiscs dasstasndetick 12 2 Answering Machine 13 Switching On and Off n 13 Editing the Outgoing Message csssscssesesseseseseeee 13 Listening to Messages seiigis 13 Deleting Messages s ssseseeseseeeseseeees 14 Setting up Forwarding and Remote Access Using the Remote Control Remote Control Functions Recording Internal Memos Modifying the Settings A slates Bo FAK sisesssvececveacesnsssesuecevccesvsversueccvesessssee 16 Sending a Fax 0 0 0 0 16 Manually Sending a Fax 16 Direct inward dialling or selecting sub address Broadcasting cstassesinsciespsgaseccedsesensnesussvsiese ae 17 Delayed Fax Transmission 17 Receiving Faxes ic tiiiitsciaslilsc dh acento 17 Receiving fax manually ccceesseseseeseeseseeseseeees 17 Polling Faxes 00 Using Fax Templates 4 Copier cssscscsscscsrcssssessscseessseeees 19 Inserting Document sierosa e A EA 19 Creating a Copy P Creating Multiple Copies c cccccessseesesesseeseeeees 19 B SMS oaos s raei aaaeeeaa 20 SMS Requirements Sending an SMS Notification by SMS Receiving an SMS Reading an SMS Loading SMS Functions for ee aan eine Ue Printing SMS Messages Deleting SMS Messages Modifying the Settings 6 Fun and Games SUdOkW ssa cssiciseietzc es 7 Settings cccccsscscssssssssssessssesssees Entering the Date
22. the volume Stop the playback with STOP Recording the Outgoing Message I Press 22 2 Use 4 y to select OUTGOING MSG 3 Confirm using OK Pas p You can also call the function by pressing OK E and OK 4 Dial using 4 y MESSAGE RECORD 5 Confirm using OK Press OK to record an outgoing message Wait for the confirmation tone before you say your text p The outgoing message must be longer than ten E seconds and shorter than twenty seconds 7 Press OK to end the recording The recording is played back p If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the device and speak the text into the microphone Listening to the Outgoing Message I Press 22 2 Use 4 y to select OUTGOING MSG 3 Confirm using OK A You can also call the function by pressing OK E and OK 4 Using 4 y select MESSAGE PLAY 5 Confirm with OK The outgoing message is played back Using the Anonymous Outgoing Message You can replace your personal outgoing message with the factory default anonymous message I Press 2 Use 4 y to select OUTGOING MSG 3 Confirm using OK p You can also call the function by pressing OK E and OK 4 Using 4 y select MESSAGE DEFAULT 5 Confirm with OK The outgoing message is played back Using the Outgoing Message Without Re cording of Messages You can record an outgoing message which the caller hears for which n
23. there is no ink film in the ma chine a message appears on the display Changing the ink film A Use only original consumable materials These are available from a specialised retailer or through our order service Other consumable materials can cause damage to the machine Follow the instructions on the packaging of the con sumable materials For receiving or copying documents an ink film must be inserted in your device Your device is delivered with an al ready inserted free ink film for a few test pages For this film you do not require any Plug n Print card chip card with information regarding ink film capacity For every next film that you insert you must load the capacity mem ory with the included Plug n Print card l Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it down A Lock the cover of the machine completely into place when opening the machine You could be injured if the cover falls while you are working on the machine 3 Grip the rear ink film roll at both the sides and place it next to the front ink film roll 4 Remove both the rolls from the device The used ink film cannot be reused A The messages and copies you have printed out can be read from used ink films Consider data protection issues when disposing of used ink films 5 Pull the used Plug n Print card
24. 4 y set the volume Confirm with OK oe Older devices do not transmit any fax tone CNG tone as an announcement for fax transmission si lent fax transmission If the total number of rings has been set to a value using 7 silent fax transmis sions cannot be received automatically Configuring Night Mode I Press OK and OK 2 Configure the same settings as for the day mode see steps 2 to 7 Now Setting the Timer The timer switches between the modes day and night at the configured times I Press OK and OK 2 Enter the time at which the machine should switch to day mode for example DO MO for 6 o clock a m 3 Confirm with OK 4 Enter the time at which the machine should switch to day mode for example D OO for 2 o clock a m 5 Confirm with OK Special Settings Silent Fax Reception If you would like to accept a fax without preceding rings set the number of rings of the fax switch to Switching Off All Rings If you don t want to be disturbed e g in the night by any incoming calls you can set the number of rings to 8 The device switches immediately to silent fax reception Printing Lists and Help Pages Printing Numbers and Entries The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups Press OK and OK The list is printed Printing the Call List The call list contains the last
25. 50 numbers dialled I Press OK and OK 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK 4 Switch on printing Use 4 y to select whether the call list should be printed immediately or after every 50 calls 5 Confirm with OK Printing the Telephone Book Press OK and OK The machine prints a list with the telephone book entries and saved assignments Printing Fax Journal The fax journal is a list of the last ten faxes sent and re ceived I Press OK and OK 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK 4 Switch on printing Use 4 y to select whether the fax journal should be printed immediately or after every ten transmissions 5 Confirm with OK Printing Transmission Report After every transmission the machine prints out a trans mission report If a transmission error occurs an error re port is printed out You can switch off printing of the transmission report I Press OK and OK 2 Using 4 y indicate whether you would like to turn printing on or off 3 Confirm with OK 24 Philips PPF 675 Printing Help Pages Help Overview Press i and to print an overview of the help pages Help 3 Telephone Book Press G and to print an overview of the telephone book and answering machine functions Help 4 Fax Transmission Press i and to print instructions for sending fax m
26. Additional Devices Page 26 Making Telephone Calls on the Machine Dial the desired telephone number There are multiple ways to do this Then lift up the handset p You can also lift up the receiver first then dial a E number The dialling process begins immediately Manual dialling Dial the desired telephone number with the number pad Telephone book l Press A Z p You can also load telephone book entries by E pressing OK and OK 2 Select an entry using 4 y Enter the starting letters with the numeric keypad to quickly navigate through the tel ephone book H You can save an entry multiple times with the E same name but in a different category In the tel ephone book the first letter of the category ap pears after the entry Short dial Press 0 9 Select the desired entry using 4 y or with the numeric keys oe You can also load short dial entries by holding the respec tive number button pressed for at least two seconds Redial list Press Q Use 4 y to select an entry from the list of the dialled numbers p You can also load the redial list by pressing OK E and OK Caller list Press and hold G at least two seconds Use the 4 y to select an entry from the list of callers p You can also load the caller list by pressing OK E and OK su For this function to work the caller line identifica E tion CLIP must be activated for your telephone connection country and netw
27. E MEMBER 5 Confirm twice with OK 6 Using 4 y select DELETE ALL 7 Confirm with OK All entries in the group are deleted Short Dialling You can assign short dial numbers to frequently dialled tel ephone numbers You can load these numbers quickly with the short dial button and the number buttons Assigning or Changing a Short Dial Entry 1 Hold 0 9 pressed for at least two seconds p 3 You can also call the function by pressing OK O and OK 2 Use 4 y or the respective number button to select the short dial number you would like to assign or change p Ifyou select a short dial number that is already as E signed the entry is overwritten 3 Confirm with OK 4 Use 4 y to select the telephone book entry you would like to assign as a short dial entry 5 Confirm with OK Deleting a Short Dial Entry N This function not only deletes the short dial entry it also deletes the entire entry from the telephone book Overwrite the short dial entry if you would like to change the assignment l Press 0 9 p You can also call the function by pressing OK w and OK 2 Use 4 y or the respective number button to select the entry you would like to delete 3 Press C 4 Confirm the deletion with OK Calling Line Identification CLIP Function is not supported in all countries and networks The number of an incoming call appears on the display For this function to work the Calling Line Identification Presenta
28. MAGIC 5 User Manual PHILIPS Dear Customer In buying this device you have chosen a quality product made by PHILIPS Their device fulfils the most varied re quirements for private use or in your office and business everyday Your device is delivered with an already inserted free ink film for a few test pages For this film you do not require any Plug n Print card chip card with information re garding ink film capacity In the telephone book of your machine you can save en tries with multiple numbers and collect multiple entries into groups You can assign various ring tones to the en tries You can assign short dial numbers to frequently dialled tel ephone numbers You can load these numbers quickly with the short dial button and the number buttons The built in answering machine stores up to 30 minutes of messages You can record internal and external voice mes sages memos Using remote message retrieval you can call new messages from each telephone With the VIP code callers can also reach you even while the answering machine is switched on You can send fax messages in different resolutions to one or more recipients or a group You can also poll faxes and prepare documents for polling Five fax templates which you can use are stored in your device With these templates you can quickly create for ex ample a short fax note or an invitation Select the resolution for text and photo in order to co
29. T TEE Ee Te EN60950 1 EN 55022 Class B EE IEE tudes EN 55024 Scanner Scan Width aean a EEEE NE Horizontal resolution Vertical resolution c cccc0 Standard 3 85 lines mm ENEA PA A ES N Fine 7 7 lines mm Memory Telephone book up to 200 entries Voice messages Fax messages SMS messages E up to 30 minutes up to 50 pages standard test letter ees up to 30 SMS messages Paper Capacity noieeoe innsin i TAE KESE RE 50 sheets SEEE A ENAERE A4 210x297 mm 0 07 0 11 mm 60 90 g m Document Feeder Capacity ainan n a AO 10 sheets Breadth 148 212mm Lengthigainunnni mn a 100 600 mm Thickness iscscssissesesisietaeneccecienned 0 06 0 15 mm Fax A T Group 3 Compatibility ITU T T 30 Data compression c secesessesesessesesesseeeseseeeeees MH MR Modulation V 17 V 21 V 27ter V 29 Transmission speed ceeceeseseseeeeeeeeseseeees 14 400 bps Technical specifications subject to change with out notice Guarantee UK Terms and Conditions At the beginning of April 2002 SAGEM SA bought the PHILIPS fax business unit SAGEM SA is now the Euro pean Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS function multi functional terminals and servers covering the needs of all its customers from home users to multinational organi sations In order to apply the guarantee you should contact your dealer Proof of purchase will be
30. age Contents 1 Device Telephone handset Spiral cable for telephone handset O Paper tray Mains cable with plug country specific Telephone cable with plug country specific User manual with installation guide not depicted ion If one of the parts is missing or damaged please con E tact your retailer or our customer service Attaching the Paper Tray Insert the paper tray into the openings behind the paper feed mechanism Inserting Paper Before you can receive or copy documents you must insert paper Please use only suitable paper in the standard format A4 210 x 297 millimetre preferably 80 g m Observe the information in the technical data site Separate the paper sheets by fanning them out then E align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once l Fold open the lever on the right beside the paper feed towards front 2 Insert paper in the paper feeder You can insert maxi mum 50 sheets A4 80 g m2 3 Fold open the lever on the right beside the paper feed backward in order to enclose the paper Connecting the Handset Plug one end of the spiral cable into the socket on the tel ephone handset Insert the other end into the socket desig nated with the s symbol Installation Guide Connecting the Telephone Cable Connect the telephone cord to the device by inserting it
31. al network fault wiring servers workstations or the failure of the transmission network the normal servicing as defined in the user guide sup plied with the equipment as well as malfunctioning due to servicing not being carried out servicing costs are in any event always borne by the customer C In the cases set forth in B as well as after expiry of the twelve month guarantee period the customer must ask SAGEM for an estimate and he she must accept the esti mate and agree to pay the charges mentioned in it before returning the equipment to SAGEM The repair and de livery costs will be invoiced to the customer The foregoing shall apply unless otherwise agreed in writ ing with the customer and only for the UK If any provi sion of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation such in validity or illegality shall not impair or affect the remaining provisions or parts of this guarantee CE The CE symbol confirms conformity with the EU direc tives that apply to the device Declaration of Conformity DoC Hereby Sagem Communication Austria GmbH declares that this PPF 675 is in compliance with the essen tial requirements and other relevant provisions of Direc tive 1999 5 EC You can find the complete Declaration of Conformity on our website www sagem ca at doc ENERGY STAR As a
32. alling with the handset replaced hands free R Press briefly insert short line interruption Hook Flash as office index on PABX or for calling special func tions in the public telephone network PSTN long press Inserting dialling pause stor START p Cer OE Overview General Safety Information Your device has been tested in conformity with standards EN 60950 1 and IEC 60950 1 and should only be operat ed with telephone systems and power equipment that meet these standards The device was built exclusively for use in the indicated sales region Do not make any changes or settings that are not described in this user manual Setting Up the Machine The device should rest securely on a stabile flat surface If the device should fall it can be damaged or can cause inju ry to people especially small children Position all cables in such a way that no one will stumble on them thus avoid ing possible injuries to persons or damage to the device it self The distance between the device and other devices or ob jects must be at least 15 centimetres this also applies to the use of additional cordless telephones Do not place the de vice in the vicinity of radios or televisions Lock the cover of the device completely into place when opening the device You could be injured if the cover falls while you are working on the device Prote
33. antee in re spect of e damage defects breakdown or malfunction due to failure to properly follow the installation process and in structions for use or an external cause to the equipment including but not limited to lightening fire shock or water damage of any nature or modifications made without the written approval of SAGEM SA or a failure or neglect to maintain the equipment or inap propriate maintenance or unsuitable operating conditions particularly of tempera ture and humidity or repair or maintenance of the equipment by persons not authorised by SAGEM or Appendix 33 wear and tear from normal daily use of the equipment and its accessories e damage due to insufficient or bad packaging of equip ment when returned to SAGEM supply of new versions of software e work on any equipment or software modified or added without the prior written consent of SAGEM malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment e communication problems related to an unsuitable envi ronment including problems related to access and or connection to the In ternet such as interruptions by access networks or malfunc tion of the line used by the subscriber or his correspondent transmission faults for example poor geographical cover age by radio transmitters interference or poor line quality the loc
34. arting letters with the numeric keypad to quickly navigate through the tel ephone book p You can save an entry multiple times with the E same name but in a different category In the tel ephone book the first letter of the category ap pears after the entry Short dial Press 0 9 Select the desired entry using 4 y or with the numeric keys p You can also load short dial entries by holding the re E spective number button pressed for at least two sec onds Redial list Press Use 4 y to select an entry from the list of the dialled numbers z You can also load the redial list by pressing OK O and OK Caller list Press and hold G at least two seconds Use the 4 y to select an entry from the list of callers 4 You can also load the caller list by pressing OK O and OK i p For this function to work the caller line identifica e tion CLIP must be activated for your telephone connection country and network dependent The number and name will not be shown if the caller sup presses his number Manually Sending a Fax l Insert the document 2 Enter the desired number using the numeric keypad or select a saved entry 3 Press 1d 4 Press START Direct inward dialling or selecting sub address You can send a fax to a direct inward dialling number or a sub addressor or call from a direct inward dialling number or sub address for example to use a certain service of a fax database provider Fo
35. ay 3 Confirm with OK The information on the firmware version of the device is displayed 5 Confirm with OK Using Service Codes The service codes delete all the changed settings and your device is reset to factory settings It may be possible that the device with the changed settings reacts differently than ex pected A Only use the service codes if this is absolutely neces sary Some service codes also delete saved messages and telephone book entries I Press OK and OK 2 Enter a service code O Deletes all changed settings and saved data The device is reset to factory settings and the initial instal lation process is started O O Deletes all changed settings Saved data and telephone book entries remain intact M Deletes saved faxes when there are prob lems with printing 3 Confirm using OK 4 Dial using 4 y SURE YES 5 Confirm using OK A If you have entered the incorrect code you can cancel the entry with SURE HO Power Cycling If a problem occurs that cannot be corrected with the in structions in this user manual see also the help below fol low the steps given here l Pull out the power plug 2 Wait at least ten seconds then plug the power plug back into the socket 3 If the error occurs again please contact our technical customer service or your retailer Follow the instruc tions on the display and on the error report Service 31 Gen
36. ber using the numeric keypad or select a saved entry ion You can send an SMS message to up to five recip E ients Press OK after entering the number 6 Press DX The message is sent In Ireland some providers will only accept SMS mes sages with a 140 character limit Notification by SMS You can have an SMS message sent to a telephone number of your choice when faxes or SMS messages are received or the answering machine receives calls or voice messages in your absence I Press OK and OK 2 Use 4 y to select whether you would like to be in formed about new SMS messages 3 Confirm with OK 4 Use 4 y to select whether you would like to be in formed about calls in your absence 5 Confirm with OK 6 Use 4 y to select whether you would like to be in formed about new fax messages 7 Confirm with OK 8 Use 4 y to select whether you would like to be in formed about new messages on the answering machine 9 Confirm with OK 10 Enter the number to which the SMS should be sent l I Confirm with OK A message appears on the display stating the notification by SMS is activated Receiving an SMS Check whether you have inserted and clamped in the paper correctly The lever on the right next to the pa per feed mechanism must be pushed back Received SMS messages are printed out automatically If you have turned the automatic printing function off the SMS messages will be stored Your machine stor
37. ck the installation of the device Connect the telephone cable to the socket marked LINE Insert the telephone plug into your telephone connection socket Fax transmissions are constantly interrupted Try to send the fax manually Press 1q and dial the number If the recipient is using an answering machine wait until you hear a whistling tone Press START It is possible that the recipient s machine is not ready to re ceive You hear a whistling tone or silence in the handset The call is a fax Press START on the device In addition press on the telephone Hang up No fax reception or a short fax audio signal as message on the answering machine Using function 51 set the number of rings for the fax switch to 4 and the total number or the number of rings for the answering machine model dependent to 5 see Page 24 You cannot simultaneously use the answering machine fa cility of your telephone service provider voice mail box and receive faxes on your devices see page 26 32 Philips PPF 675 10 Appendix Technical Data Dimensions Lx Hx W ececeeseseeee 313x129x 197mm Weight Power Supply Power Consumption Stand by mode Transmission Recommended Ambient Temperature a Relative humidity 0 0 0 0 20 80 non condensing Type of connection ccecessseeeseeeeeeees PSTN PABX Dialling mode Tone pulse dialling country dependent Standards SE ET n
38. cover falls while you are working on the machine 3 Open the scanner cover and the cover of the automatic document cover by first pushing the support A and 5 Close the scanner cover and the cover of the automatic then the support B inside The cover C folds below document feeder Both the supports must securely snap ae into place 6 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 4 Lightly wipe the upper side of the scanner glass A and the lower side of the document feeder scanner film white plastic plate B with a cloth 7 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again 30 Philips PPF 675 5 Clean the feed roller A and the underside of the sup port pad of the feeder roller B with a soft lint free cloth moistened with cleaning alcohol 96 percent Rotate the feed roller You must clean the entire roller 6 Close the scanner cover and the cover of the automatic document feeder Both the supports must securely snap into place 7 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 8 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Checking the Firmware Version I Press OK and OK 2 The model designation and the configured country ap pear on the displ
39. ct the device against direct sunlight heat large tem perature fluctuations and moisture Do not place the de vice in the vicinity of heaters or air conditioners Observe the information on temperature and humidity in the tech nical data The device must have sufficient ventilation and may not be covered Do not put your device in closed cabinets or box es Do not place the machine on soft surfaces such as table cloths or carpets and do not cover the ventilation slits Otherwise the device can overheat and catch on fire In the event that the device becomes too hot or if you see smoke coming from the device you must immediately pull the power cable out of the power socket Have your device examined by trained professionals at a technical service lo cation To prevent the spread of fire open flames should be kept away from the device Do not plug in the device in moist rooms Never touch the mains cable the mains connection or the telephone socket with wet hands Do not allow liquids to enter into the device Disconnect the device from the power socket if liquids or foreign ob jects have entered the device and have your device exam ined by trained professionals at a technical service location Do not allow children to handle the device without super vision The packing materials should be kept out of the hands of children The telephone handset of the device is magnetic Caution small metallic objects paper clips may be
40. de Calling functions directly You can call a menu func tion directly using the function number Press OK and en ter the appropriate function number using the numeric keypad Confirm using OK You will find the function number in the following list v Press E and to print a list ofall functions and set tings of your device Telephone book 00 Looking up an entry scccesseseeseeneeeeees page 10 0 Ney enti yescsstsescseensteescicdedesicqensvbstabesbscsscnes page 11 00 Creating tou roria Ra TEO page 11 CD Short dial page 12 00 Modifying an entry ssssssssssesssissssssriesresssess page 11 0 Deleting etres nei iineiiissidnemnan page 11 OO Printing entries 2 Calls O Received calls c cccsssssssssesessessesesseseesessesseees age 10 pag Outgoing calls Printing eties anuna page 24 3 Fax Polled reception c ccccccsssssessessesessessesessesseees age 17 P pag OO Polling send O Sending fax later 910 Sending to multiple recipients broadcast PT E ARE E ES page 17 OJO Printing fax journal ssssssssssssssirsessreesee page 24 Printing transmission report 0cee page 24 Print reduced in size eceeccssssesssssseeseesseeee page 23 O Reducing transmission speed s00000 page 23 4 Miscellaneous Printing call listssassccccesceassssessessesasstdaseaecss page 24 01O Switching notification tone for call waiting on off EA EE E AA page 11
41. ect a new country all settings are reset to the factory defaults for that country Saved data is retained Check the number entered for the header I Press OK and OK 2 Use 4 y to select the country in which you are operat ing the machine 3 Confirm with OK 4 Using 4 y select SURE YES 5 Confirm with OK Entering Your Number Your name and number are added together with date time and page number at the top edge of each fax transmission header I Press OK and OK 2 Enter your number Using or you can enter a plus sign 3 Confirm with OK Entering Your Name I Press OK and OK 2 Enter your name You can enter characters using the nu meric keys see button labels Enter special characters us ing Press the respective key several times until the de sired character or special character appears on the display 3 Confirm using OK Setting the Contrast For copying and printing of fax messages you can select different contrast levels I Press OK and OK 2 Using 4A y select the desired contrast COMTR L I1GHT For brighter copies and fax transmission COMTR HELITRAL For all types of originals for ex ample white text on black background or documents with coloured background COMTR F OPTIMISED Factory settings Optimized adaptation for text and photo printing COMTR DARE For darker copies and fax transmission for example documents with faint printing 3
42. elect the template you would like to print 3 Confirm with OK The device prints the template 4 Fill the template and send it to the desired recipient per fax Philips PPF 675 4 Copier a Press G and to print help for copying Use documents with sizes A5 or A4 with 60 to 100 g m weight You can insert up to 10 documents at a time Inserting Documents I Insert the documents face up into the document feeder The top most document will be fed in first 2 Set the desired resolution You can choose between RESOL STAMGARD for documents without spe cial features RESOL FINE for texts with small print or drawings and RESOL PHOTO for pho tos Press The configured resolution appears on the display Press EF again to change the resolution ior They can adjust the preset contrast also see E Chapter Settings page Creating a Copy Press COPY briefly The copy is created Creating Multiple Copies Hold COPY pressed for at least two seconds 2 Enter the number of times you would like to copy the document maximum of 15 copies 3 Press COPY Using 4 y select whether to reduce or enlarge the doc ument in size when copying You can magnify up to 200 percent or reduce to as small as 50 percent of the original size 5 Confirm with OK The copy is created p Press STOP to eject the documents without copy E ing them Copier 5 SMS Function is not suppor
43. eral information The time and date flash on the display You must check the time and date after a short power fail ure Confirm using OK Problems when faxing or printing Faxes sent are of poor quality Change the resolution from RESOL STANDARD to RESOL FINE or RESOL PHOTO Change the contrast Clean the scanner and the document feed slot Test the device by making a copy of the document If the device is in order the fax machine of the recipient is defec tive The device produces black lines when sending or printing Clean the scanner and the document feed slot Copy is blank Insert the documents face up into the document feeder Printing is interrupted Paper or document jam no paper or ink film Follow the instructions on the display and in the error report There could be a small pause after printing several pages The device continues printing automatically No printing Check if you have inserted clamped paper correctly The lever on the right hand side next to the paper feeder must be folded backwards Documents are not properly fed Clean the scanner and the document feed slot Problems with the connection The device rings once remains silent for a short while and starts ringing again This is absolutely normal The fax switch checks the call af ter the first ring If it is a voice call the device continues to ring No dial tone Che
44. es sages and for configuring the fax switch Help 5 Copier Press G and to print the help for copying Help 6 Function List Press i and to print a list of all functions and settings of your machine Help 7 Games and Fun Press G and to print the instructions for the Games and Fun functions of your device Help 8 SMS Press G and to print the instructions for SMS func tions Starting the Initial Installation Press E and 2 The machine prints out a help page and starts the initial installation process Settings 25 8 Telephone Lines and Additional Devices Configuring Telephone Lines and Services PABX Systems Private branch exchanges PABX are typical in many of fices and some households You must dial an outside line access code in order to get a connection to the public tele phone network PSTN from a PABX w An additional telephone connected to the machine on a telephone socket is not considered an extension I Press OK and OK 2 In some countries you can set the dialling process to pulse dialling or tone dialling DTMF tones Use 4 y to select the desired dialling process Only use pulse dialling if tone dialling is not yet activated for your telephone line Confirm with OK Use 4 y to set whether you operate your device on an extension 5 Confirm with OK Configuring an extension Enter the outside line access code with which you reach the public
45. es up to 30 received SMS messages Reading an SMS After reception of a new SMS message the 8 but ton lights up I Press LENS 2 Select the SMS using 4 y 3 Press X8 The Read SMS menu opens oe Previously Read SMS Messages Press OK and OK 2 Using 4 y select the SMS that you would like to read Unread SMS messages are marked with a 3 Confirm with OK p You can move the cursor using 4 y Press COPY E to print the SMS message P g 4 Press STOP to return to the SMS list w Press OK to call additional SMS functions ene SMS Functions While reading an SMS message press OK to load ad ditional SMS functions 2 Use 4 y to select an option You can display informa tion about the SMS message print or delete the mes sage forward the message to another recipient or send an SMS response You can return to the list of SMS messages or view the next or previous SMS message 3 Confirm with OK 20 Philips PPF 675 sH Some providers do not include the entire telephone number E of the SMS sender In such cases a direct response to the SMS message will not be delivered Instead create a new SMS message but pay attention when entering the area code Printing SMS Messages I Press OK and OK 2 Using 4 y select the SMS that you would like to print PRINT ALL Prints all received and composed SMS messages that you have saved PRIMT IMBO Prints all received SMS messages PRIMT OUTBOX
46. g to Messages Again Press 2 2 Using 4 y select MESSAGES 3 Confirm with OK p You can also call the function by pressing OK E and OK 4 Using 4 y select MESSAGE PLAY 5 Confirm with OK The messages are played back Answering Machine Deleting Messages Deleting an Individual Message During playback press C and OK in order to delete the currently playing outgoing message Deleting Heard Messages sH Messages not yet heard must be heard first before de E leting them l Press R3 2 Using 4 y select MESSAGES 3 Confirm with OK ahd p You can also call the function by pressing OK E and OK 4 Using 4 y select MESSAGE DELETE 5 Confirm with OK The heard messages are deleted ion You can also delete the already heard messages by E pressing C and OK in the starting mode Setting up Forwarding and Re mote Access Entering Access Code You must enter an access code to be able to receive trans ferred messages or listen to and control your answering machine from other telephones A The remote control is switched off with the factory installed access code H666 Change the access code to switch on the remote control If you want to switch the remote control off enter the factory in stalled code BEBE again I Press 2 Using 4 y select ACCESS CODE 3 Confirm with OK T the function by pressing OK 4 Enter a four digit code A The access code may not be identical to the VIP code 5
47. gulations of your coun try regarding telecommunications secrecy and data privacy This product is intended for use on an analogue public tel ecommunications network PSTN and in the country specified on the packaging Use in other countries can re sult in faulty functioning For more information please contact the technical service centre for your country Should problems arise during use of your machine please contact your retailer first Neither Sagem nor its affiliates shall be liable to the purchaser of this product or third parties for damages losses costs or expens es incurred by the purchaser or third parties as a result of acci dent misuse or abuse of this product or unauthorized modifica tions repairs or alterations to this product or failure to strictly comply with Sagem operating and maintenance instructions Sagem shall not be liable for any damages or problems aris ing from the use of any options or any consumable mate rials other than those designated as original Sagem prod ucts or Sagem approved products Sagem shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem products All rights reserved No part of this publication may be re produced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopy ing recording or otherwise without the
48. in 2 Open the device by lifting the panel using grip in the centre and folding it down Fixing a Paper Jam l Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it down A Lock the cover of the machine completely into place when opening the machine You could be injured if the cover falls while you are working on the machine Service 29 3 Open the scanner cover and the cover of the automatic Cleanin g document cover by first pushing the support A and i then the support B inside The cover C folds below A Unplug the machine from the power socket before cleaning it Use a soft lint free cloth Never use liq uid or easily flammable cleansers sprays abrasives polishes alcohol etc Do not allow any moisture to reach the interior of the fax machine A Special fax cleaning sheets are available as accessories from our call centre Insert a sheet into the document feeder Press STOP the page is ejected Repeat this process at a few times l Remove the paper from the paper feeder and take the paper tray out of the device 2 Open the device by lifting the panel using grip in the centre and folding it down 4 Carefully pull the document to the front or to the back out of the device A Lock the cover of the machine completely into place when opening the machine You could be injured if the
49. in the socket designated with LINE RJ 11 Connector In sert the telephone plug into your telephone connection socket ye If you connect your device as extension to a tele E phone system you must set it for working as an ex tension also see Chapter Telephone connections and additional devices page 26 Ireland When connecting to the telephone line socket use only a two pin RJ 11 telephone cable modular plug The use of a four pin cable may lead to the machine not function ing correctly Connecting the Power Cable N Check whether the mains voltage of your device in dicated on the type label matches the mains voltage available at the setup location Insert the mains cable into the connection located on the rear side of the device Connect the mains cable to the elec trical socket Initial Installation After you connect your device to the mains voltage the in itial installation commences Press i Your device prints a help page Selecting the Language Use 4 y to select the desired display language 2 Confirm with OK Selecting the Country A Always set the country in which you are operating the machine Otherwise your machine is not adapt ed to the telephone network If your country is not included in the list you must select a different setting and use the correct telephone cable for the country Consult your retailer l Use 4 y to select the country in which you are operat ing the mach
50. ine 2 Confirm with OK After this input the machine prints another help page and checks the telephone line Entering Your Number Your name and number are added together with date time and page number at the top edge of each fax transmission header l Enter your number Using or you can enter a plus sign 2 Confirm with OK Entering Your Name l Enter your name You can enter characters using the numeric keys see button labels Enter special charac ters using Press the respective button several times until the desired character or special character appears on the display s You can move the cursor using 4 y Use C to de p lete individual characters 2 Confirm with OK After the input the machine prints an overview of the functions Entering the Time and Date I Enter the time e g OOOO for 2 pm 2 Enter the date two digits each e g Q BOOO M for 8 June 2007 3 Confirm with OK u p You can restart the initial installation process any E time Press E and Philips PPF 675 Overview Overview of the Menu Functions The following functions are available on your device There are two ways in which you can call functions Navigating in the menu Press OK or one of the two arrow keys 4 y to open the function menu Page through 4 y menu entries Use OK to select a function Press C to return to the previous menu level Press STOP to close the menu and return to the starting mo
51. ion is cut off country and network de pendent l Call your telephone number 2 Wait until the answering machine switches on and plays back the outgoing message 3 Enter the access code 4 The machine interrupts the outgoing message and plays new messages If no new messages have been received you will hear two confirmation tones p If you select the 5 2 option for the number of E rings of the answering machine the answering machine switches on after two rings when you have received new messages If there are no new messages the device rings five times If the device does not pick up after two rings you have no new messages You can terminate the remote access without incurring any telephone costs 5 The functions below are available via the number but tons 6 Hang up to end the remote control session Remote Control Functions SH Occasionally the answering machine might not react E to your entry for example while you are listening to a message Cancel the current function by pressing Select the next function with the appropriate number button Listening to Messages Hearing current message again Press oO Listening to all messages Press Listening to next message Press Philips PPF 675 Deleting Messages To delete the current message Press while lis tening to the message Deleting all messages Press after listening to all the messages Press again within five seconds to c
52. k With the Easylink function you can control your device with additional telephones To use this function addition al telephones must be set to the tone dialling mode DT MF MFV tones for this purpose see the operating man ual of your additional telephone 26 Philips PPF 675 Starting Fax Reception If you pick up at an additional device and hear that you are receiving a fax whistling tone or silence you can start the fax reception by pressing on the additional tele phone or pressing START on the device Taking Over the Line If you pick up on an additional telephone and the machine continues to ring or attempts to receive a fax you can dis connect the machine from the line Press DD on the ad ditional telephone Changing Code N Only change the codes if it is absolutely necessary The codes must begin with or and must be different Press OK and OK Enter the new code for starting fax reception Confirm with OK Enter the new code for taking over the line on an addi tional device 5 Confirm with OK hWN Telephone Lines and Additional Devices 27 9 Service p Should disruptions occur follow the instructions on E the display and on the error report Checking the Ink Film Reserve I Press OK and OK 2 The number of pages that can still be printed with the ink film is shown on the display 3 Press STOP to return to the starting mode If the ink film used up or if
53. o message can be recorded in reply external memo I Press 22 2 Dial using 4 y EXTERH MEMO 3 Confirm using OK p You can also call the function by pressing OK E and OK 4 Use4 y to select whether you would like the outgoing mes sage to be switched on off without recording the message 5 Confirm using OK p When you record an outgoing message you are E asked if you would like to use the old outgoing message or would like to record a new one Con firm using OK 6 Recording a new outgoing message Press OK to record the outgoing message Wait for the confirma tion tone before you say your text 2 The outgoing message must be longer than ten seconds 7 Press OK to end the recording The recording is played back p If the volume of the outgoing message is too low E rerecord the same For recording lift up the handset of the device and speak the text into the microphone Listening to Messages lt Press to play the next message With the number E keys you can load the desired message directly Dur ing playback press C and OK in order to delete the currently playing outgoing message Using 4 y set the volume Stop the playback with STOP Listening to New Messages If new messages have been received on the answering ma chine the X8 button blinks The number of the new messages is shown on the display I Press LN 2 Confirm with OK 3 The new messages are played back Listenin
54. of your device Sudoku Sudoku is a Japanese number puzzle The game has 3 x 3 squares divided into 3 x 3 fields Depending on the diffi culty level lesser or more digits are already given at the be ginning of the game The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row a column and each of the nine blocks There is only one solution sH The solution of the last printed game is saved The E solutions of earlier games are no longer available Printing a Game Press OK and OK Dial using 4 y SUDOKU HEW Confirm using OK Using 4 y select the difficulty level Confirm using OK ou ht wWn Enter how many copies of the Sudoku you would like to print maximum 9 copies 7 Confirm using OK 8 Using 4 y select if you would like to print the solution 9 Confirm using OK Printing the Last Game Again I Press OK and OK 2 Dial using 4 y SUDOKU LAST 3 Confirm using OK 4 Enter how many copies of the Sudoku you would like to print maximum 9 copies 5 Confirm using OK 6 Using 4 y select if you would like to print the solution 7 Confirm using OK Printing the Solution I Press OK and OK 2 Dial using 4 y SUDOKU SOLUTION 3 Confirm using OK Sudoku for Every Day You can have a new Sudoku automatically printed each day Press OK and OK Using 4 y select SUDOKU AUTO Confirm with OK Enter the time e g DO A
55. onfirm the deletion Outgoing Message Listening to the outgoing message Press Recording a new outgoing message I Press O 2 Wait for two confirmation tones 3 Press O 4 Wait for the long confirmation tone before beginning with the text 5 Press to end the recording Control Functions Aborting last function Press Switching off answering machine Press Switching on answering machine Press H If the answering machine is switched off you have to E enter the access code while the fax switch analyzing the incoming signal After the 4th ring the tone heard changes factory settings of the number of rings for fax switch also see Chapter Setting the Fax Switch page 24 Press O to activate the answering ma chine Afterwards you can access the function list of the answering machine Recording Internal Memos You can record voice messages memos which can be played as messages The limit on duration of recording set for messages applies even to the recording duration of memos W The configured recording length for incoming mes E sages also limits the length of the internal memos I Press i 2 Dial using 4 y GUICE HOTE 3 Confirm using OK ion You can also call the function by pressing OK E and OK 4 Press OK to record a voice message Wait for the con firmation tone before you say your text 5 Press OK to end the recording The recording is played back After that the 23 8 button starts
56. ork dependent The number and name will not be shown if the caller sup presses his number Getting outside line Private branch exchanges PABX are typical in many of fices and some households You must dial an outside line access code in order to get a connection to the public tele phone network PSTN from a PABX Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry The outside line access code is usually vite In rare cases the outside line access code may be a dif E ferent number or a two digit number For older tele phone systems the outside line access code can be R Flash Press R to enter this outside line access code If the connexion to the public telephone network is not possible contact your telephone system supplier p If you operate your device permanently at an exten E sion store the outside line access code with the 96 function see page 26 Chain Dialling You can combine and edit manually entered digits and saved entries before the dialling process starts If you have saved for example the telephone number prefix of an inex pensive telephone service provider call by call as a tele phone book entry select this entry and manually enter the subsequent telephone number or select another saved entry Insert dialling pause It may be necessary to insert a dial pause in telephone number for example
57. out of the plug socket on the left hand side next to the ink film tray The Plug n Print card cannot be reused 6 Carefully remove the rubber bands from the new ink film Make sure that the film is not damaged N Place the larger roll with the ink film in the rear ink film tray The blue gear wheel must be on the right hand side 28 Philips PPF 675 Lock the cover of the machine completely into place when opening the machine You could be injured if the cover falls while you are working on the machine 8 Place the smaller roll without film in the front tray The blue gear wheel must be on the right hand side and the A pin must be inserted in the depression on the left hand side 3 Carefully pull the paper out 9 Break the chip card from the Plug n Print card Insert the chip card in the plug socket on the left hand side next to the ink film tray 4 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 10 Turn the blue gear wheel forward to tension the ink film The ink film must not have any creases 5 Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper again Fixing a Document Jam l Remove the paper from the paper feeder and take the paper tray out of the device II Close the device Insert the paper tray in the opening provided for it behind the paper feeder Insert paper aga
58. pecific time on ly you can send the fax at a later time within 24 hours I Insert the document 2 Press OK and OK 3 Enter the time at which the document should be trans mitted e g DO O for 2 pm 4 Confirm with OK 5 Enter the desired number using the numeric keypad or select a saved entry 6 Selecting a saved entry Confirm the selected en try using OK 7 Press START The device goes into standby mode and transmits the fax at the entered time You can continue to make telephone calls and receive faxes p Press STOP to eject the document This interrupts E the standby mode Receiving Faxes Ifyou have not changed the factory settings received faxes will be printed out automatically If no paper or no ink film is inserted the machine saves the incoming faxes The NA button blinks Once paper or a new ink film is inserted the saved faxes are printed out p Check whether you have inserted and clamped in the E paper correctly The lever on the right next to the pa per feed mechanism must be pushed back If the message memory is full no additional messages can be received A warning appears on the display Observe the information in the technical data p If there are problems with printing out saved fax E messages a service code is available see also section Service page 31 Receiving fax manually Select manual reception under number of rings of the fax switch see Chapter Setting the Fax
59. presses his number 10 Philips PPF 675 Switching notification tone for call waiting on off I Press OK and OK 2 Use 4 y to select whether you would like to turn the call waiting on or off 3 Confirm using OK Hands Free I Pressid to dial without lifting up the handset You will hear a dial tone from the loudspeaker 2 Enter the desired number using the numeric keypad or dial a saved entry The dialling process begins immedi ately Any incorrectly entered numbers can no longer be changed now p Put the handset near the device with the microphone E facing up in order to achieve an optimum communi cation Recording a Telephone Conversa tion You can record a telephone conversation After recording the 8 button flashes and you can hear the recording like a message on the answering machine N You must inform your caller when recording a tele phone conversation l During a call press The recording begins 2 Press again to end the recording Telephone Book of the Machine In the telephone book of your device you can save entries with multiple numbers and collect multiple entries into groups You can assign various ring tones to the entries Follow the specifications in the technical data Co You can move the cursor using 4 y Use C to delete individual characters Press STOP to close the menu and return to the starting mode Saving entry I Hold A Z pressed for at least two seconds
60. prior written per mission of Sagem The information contained herein is de signed only for use with this product Sagem is not respon sible if this information is applied to other devices This user manual is a document that does not represent a contract Errors printing errors and changes are reserved Copyright 2008 Sagem Communication Austria GmbH Appendix 35 Customer Information As part of our continuing quest for total customer satisfaction all of our products are made with ease of use and reliability in mind In your user manual you will find all the information required to use your machine If after consulting your user manual you still require as sistance you should contact our Call Centre Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product We can assist your more quickly if you do not call us from the machine rather an external telephone Keep a printout of the settings as well as the serial number of the machine handy The serial number can be found on the type label United Kingdom Telephone 08 71 075 07 I1 0 10 minute Fax 08 70 124 02 02 Use only PHILIPS accessories The warranty does not cover damages to the machine resulting from the use of other consumable materials In United Kingdom you can order PHILIPS accessories by telephone via our toll free telephone number United Kingdom Telephone 08 00 358 08
61. py documents with your machine You can also create multi ple copies You can send SMS messages from your machine if this service is activated for your telephone line this function is not supported in all countries and networks Received SMS messages can be managed with the extensive func tions of the SMS menu Activate notification by SMS to receive an SMS message for instance on your mobile phone when calls fax trans missions or other messages arrive in your absence this function is not supported in all countries and networks If you want your device can print Sudoku puzzles in four different difficulty levels with solution We hope you enjoy your machine and its many functions About this User Manual With the installation guide on the following pages you can start using your machine quickly and easily Detailed de scriptions can be found in the following sections of this user manual Read the entire user manual carefully Follow all safety in structions in order to ensure proper operation of your ma chine The manufacturer accepts no liability if these in structions are not followed Symbols Used A Warns about dangers for people damage to the ma chine or other objects as well as possible loss of data Injuries or damage can result from improper han dling Ce This symbol designates tips that will help you to use your machine more effectively and easily Philips PPF 675 Installation Guide Pack
62. r this purpose attach the direct in ward dialling number or sub address with a short dialling pause to the fax number Philips PPF 675 Enter the desired number using the numeric keypad or select a saved entry Hold R pressed for at least two seconds wn Enter the direct inward dialling number or sub address 4 Press START The direct inward dialling number or sub address is dialled only after a short pause Broadcasting You can send one fax to multiple recipients in succession Entering Recipients Individually I Insert the document 2 Press OK and OK The document is now read 3 Enter the desired number using the numeric keypad or select a saved entry Confirm with OK Enter the next telephone numbers Confirm with OK You can enter up to 25 recipients Nou sb Press START The device transmits the fax message successively to all recipients Sending a Fax to a Group I Insert the document 2 Press OK and OK 3 Use 4 y to select the group to which you would like to send a fax 4 Confirm with OK 5 Using 4 y select SEHD FAX 6 Confirm with OK H If your machine cannot reach a recipient the fax E message is sent to the other recipients After the ma chine has called all recipients it once again dials the numbers that previously could not be reached Delayed Fax Transmission Ifyou would like to make use of the lower telephone tariffs or if the recipient can be reached at some s
63. required Should mal functioning arise the dealer will advise you what to do If you bought your equipment from SAGEM directly the following shall apply A SAGEM undertakes to remedy by repair free of charge for labour and replacement parts any defects in the equip ment during a period of twelve 12 months from the date of original delivery of the Equipment where those defects are a result of faulty workmanship During this twelve month guarantee period the defective equipment will be repaired free of charge the customer must however first contact the SAGEM After Sales Department the phone number of which can be found on the delivery slip or in the user manual Unless the customer has concluded with SAGEM a maintenance contract in respect of the equip ment which specifically provides for repairs to be carried out at the customer s premises the repairs will not be car ried out on the equipment at the customer s premises The following sentence applies to purchases of equipment for the customer s trade business or profession Except as oth erwise expressly provided in this Document and to the ex tent permitted by law SAGEM makes no representations or warranties express or implied statutory or otherwise and to such extent all terms and conditions implied by law are hereby excluded This guarantee does not affect the Customer s statutory rights B Exclusions From Guarantee SAGEM shall have no liability under the guar
64. retained if placed near or on the telephone handset Power Supply Check whether the mains voltage of your device indicated on the type label matches the mains voltage available at the setup location Use only the power and telephones cables supplied Set up your device so that the power socket is easily acces sible The device does not have an on off button In an emergency disconnect your device from the power supply by pulling the power plug Never touch the power or telephone cable if the insulation is damaged Disconnect your device from the power and telephone net works during an electrical storm If this is not possible do not use the device during an electrical storm Before cleaning the surface of your device disconnect it from the power and telephone networks Never use liquid gaseous or easily flammable cleansers sprays abrasives polishes alcohol Only clean the display with a dry soft cloth If the display breaks a mildly corrosive liquid may escape Avoid all con tact with your skin and eyes In the event of a power failure your device will not func tion saved data is retained Repairs Should disruptions occur follow the instructions on the display and on the error report Do not make any repairs to the device yourself Improper maintenance can result in injuries or damage to the device Only have your device repaired by an authorised service centre Do not remove the type label from your
65. ted in all countries and networks sy Press L and to print the instructions for SMS functions SMS Requirements Your device is preset for using the SMS Short Messaging Service services Caller Line Identification CLIP must be activated for the SMS to work It is possible that you will not be able to send and receive SMS messages from a private branch exchange depending on the country and network sH Should you face problems in sending SMS the rea E son for the same could be that you are using a secret number or that the device is connected to an old ISDN System Ai Ask your telephone service provider NY whether you must register for the SMS Service to which mobile telephone service providers you can send SMS which costs are applicable which functions are available Sending an SMS I Press M 2 Confirm with OK vu p You can also call the function by pressing OK E and OK wi H The last five SMS messages written remain saved E as templates Press C until the desired message appears 3 You can enter characters using the numeric keys see button labels Press to enter space or special char acters You can enter 160 characters p You can move the cursor using 4 y Use C to de lete individual characters Press and hold C at least two seconds to delete the entire text Press COPY to print the message before sending it 4 Confirm with OK Enter the desired num
66. telephone network This is usually H In rare cases the outside line access code may be E a different number or a two digit number For older telephone systems the outside line access code can be R Flash Press R to enter this out side line access code If the connexion to the pub lic telephone network is not possible contact your telephone system supplier 7 Confirm with OK When finished the device tests the telephone line Confirm with OK 9 Your device checks whether it can establish a connec tion with the public telephone network If it cannot es tablish the connection you are once again asked for in put DSL Connection In the event that you use a DSL modem Connect the ma chine after the modem For additional information please consult the operating manual of your DSL system ISDN Connection Your device is an analogue fax device Group 3 It is not an ISDN device Group 4 and therefore it cannot be op erated directly on an ISDN connection In order to do this you need either an analogue adapter or a connection for analogue terminals Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial up router Voice Mailbox You cannot simultaneously use the answering machine facil ity of your telephone service provider voice mail box and receive faxes on your devices Get the mail box function for your telephone connection deactivated or set the n
67. tion CLIP must be activated for your telephone connection Enquire with your telephone company Caller Line Identification may be associated with a fee s p If the Caller Line Identification does not work even O though the function is activated for your telephone connection check if you have set the correct country also see Chapter Settings page 23 Missed Calls If you received a call while away the X8 button flashes I Press LEN J 2 Using 4 y you can page through the list of missed calls If you have received additional messages first se e the missed calls using 4 y and confirm with 3 To a a pick up the handset p 34 Your machine displays the name with which you O have saved the number in the telephone book The number and name will not be shown if the caller sup presses his number Philips PPF 675 2 Answering Machine co Press G and to print an overview of the answer ing machine functions Switching On and Off p If you do not record a personal announcement the E answering machine uses the anonymous announce ment set by the factory Press three times to turn the answering machine on or off If the answering machine is turned on the symbol EH appears on the display sH You can also call the function by pressing OK 00 E and OK Editing the Outgoing Message H During playback press C and OK in order to delete E the currently playing outgoing message Using 4 y set
68. umber of rings for the fax switch to lower than 5 on your device also see Chapter Setting the Fax Switch Page 24 When the fax switch accepts the call the mail box of the service provider does not step in Enquire with your telephone company Connecting Additional Devices You can operate additional devices on a telephone line such as cordless telephones answering machines modems or charge counters vite If you are using a cordless telephone with SMS func E tion on the same line then the specific device at which you will receive an SMS message will depend on the specific manufacturer Only one of the devices will receive the SMS message Try to turn off the SMS reception on your cordless telephone Connection to the Machine You can connect additional devices directly to your device Insert the telephone cable of the additional device into the EXT socket RJ 11 connection on the device N p We recommend direct connection to the device be E cause this allows the fax switch to function optimally and to control the additional devices Connection to the Telephone Line In order for the fax switch to function the machine must be first in the series if multiple devices are connected to the same telephone socket Follow the correct order p If you have multiple telephone sockets for the same E telephone line the machine must be connected to the first telephone socket Using Additional Telephones Ea sylin

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