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SITEVI 2015 - Exhibitor guide - 29_07_2015

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1. Stand no Pavilion Case manager AYdIeSS aaa jan Postcode TG RS kab qM ER HEP Eman as sa IMPORTANT SWORN AFFIDAVIT PING UNGSISIONEG cest antes T E spa ue ce ALL ACHING Ez eC GA GA S AEE Th a kapang Wa aja era anaa a Ig naa sanagi WE Anaa ANG KA a TAK ANG KN EA NAN Solemnly declare that hen understand the mandatory formalities required for a service performed France by a company established or domiciled abroad shall comply and ensure compliance by my service provider with all the aforementioned formalities Mandatory Corporate Seal Drawn up and signed Authorized person s last first name and signature preceded by the wording lu et approuv read and approved SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS L 79 FORM SECONDMENT STATEMENT Use of Foreign Labour bya Service Provider Please return before Octobre 26 2015 to DIRECCTE Unit territoriale de l H rault 615 boulevard d Antigone CS 19002 34064 Montpellier Cedex 2 France E mail
2. de la M diterran e M ZAE Fenouset Your personalized trip on D www mappy fr Gf Accueil A entrance SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 7 Conditions of access Exhibitors schedule of hours cont gt train e 11 daily trains to Paris 3h15 by TGV SNCF Station located from 10 mn by car to the Exhibition Centre e Direct access from the St Roch SNCF Station to The Exhibition Center by tramway Line 3 Lattes P rols direction 2 By Public transport Tramway Line Juvignac Montpellier Lattes and P rols Tramway stop Parc Expo Direct access from the St Roch SNCF Station and Montpellier City Center SNCF St Roch Station Parc Expo Station 19 mn e Bus Line n 28 from Place de l Europe to P rols bus stop Parc Expo Detailed plan and schedules http tam cartographie pro SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 8 Conditions of access Exhibitors schedule of hours cont gt By plane A roport International de Montpellier M diterran e e 15 daily return flights to Paris Charles de Gaulle and Orly Ouest 1h10 flight time Direct flights to Ajaccio Bastia Bordeaux Lille Lyon Nantes Nice Perpignan Strasbourg e Direct international flights to Barcelona London Milan Algiers Brussels Copenhagen Geneva Frankfurt Rome e National and international flights with connections to Air
3. Maximum height allowed 6 00 m Maximum height allowed 2 50 IMAGE 2 BANNER SIGN LIGHT STRUCTURES Stand non 4 sides Front view L LS gt p 26 gt 77 gt YH 2 7 2 E u Dco Stand with neighbors Side view Front view VaVAVAVA VAVAVAVA Vavavava 2 5 E 8 3 No construction allowed SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS L 44 Disabled access PREAMBULE The order of 1st August 2006 lays out the conditions for application of articles R 111 19 to R 111 9 3 and R 111 19 6 of the Building and Habitation Code concerning the access of handicapped people in establishments for public use and installations open to the public during their construction or creation Generally the pavilions exhibition halls installations in exhibition centres meet the requirements of this order accessibility toilets car parking etc Furthermore regarding installations open to the public during their creation it is necessary to allow handicapped people access to stands conference or meeting rooms grandstands or catering areas In the shows organised by COMEXPOSIUM the Security Manager is responsible for ordering any measures required and carrying out inspections at shows The general and specific measures applicable to installatio
4. For any information contact the Exhibition Park of Montpellier EXHIBITORS SERVICE E mail regiesitevi montpellier events com Tel 33 0 4 67 17 68 58 BILLING amp ACCOUNTINGSERVICES E mail sitevi montpellier events com Tel 33 0 4 67 17 68 28 Fax Parc des Expositions 33 0 4 67 17 68 27 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 73 Exhibition Center Technical Services TELEPHONE gt Telephone supplies e The telephone lines will not be connected to the national system more than 1 day prior to the opening of the exhibition to the public Telephone lines will be cut off on the last evening of the exhibition one hour after it closes to the public gt Facilities Telephone communications are provided through the Exhibition Centre of Montpellier This system provides e direct and unrestricted access to the national telephone system free internal phone calls Telephone handsets will be issued from Sunday 22 to Monday 23 November 2015 from 9 00 am to 6 00 pm at the welcome exhibitors desk north entrance These handsets will have to be given back to the same office on Thursday 26 November from 6 00 pm to 10 00 pm and on Friday 27 November from 9 00 am to 6 00 pm gt Place of telephone appliances e These will be installed in accordance with the lay out plan you have to send us with the order form Where no plan is supplied the telephone appliances will be located near the wall
5. 24 gt 26 NOVEMBER 2015 E SITEVI PARC DES EXPOSITIONS DE MONTPELLIER INTERNATIONAL EQUIPMENT AND EXPERTISE EXHIBITION FOR THE VINE WINE OLIVE FRUIT VEGETABLE PRODUCTIONS an event py comex Posium Summary 1 Contacts e SITEVI 2015 contacts e Useful contacts 2 Condition of access Assembly Opening Dismantling e Conditions of access e Exhibitor s schedule of hours e Build up and dismantling practical information 3 Setting up of your stand e You have booked a Bare stand e You have booked a Basic stand e You have booked a Turnkey stand 4 Services e Findall the des services of the SITEVI 2015 5 Regulations Standard terms and conditions of exhibition floor space letting and stand equipment General rules and regulations governing exhibitions Insurance regulations for exhibitions Decoration rules Disabled access Safety amp fire regulations Exhibitor safety instruction 6 Form e Vat Refund e Technical services from the Exhibition Centre MONTPELLIER EVENTS e Use of foreign worker by a service provider SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS Contacis SITEVI Contacts Valery LOBRY Managing Director Agro equipment Food Construction Optics Martine DEGREMONT SITEVI Exhibition Manager Sales team C line GSTADLER Sales Director Jean Hugues BARSOT Market Manager E mail jean hugues barsot comexposium com Elise GUIBERT Sales Manager E mail
6. IX 5 2 Noise disturbance The use of noisy machines or equipment must adhere strictly to current regulations All necessary methods and provisions must be used hood screen silencer etc so as not to exceed the regulatory limits as regards acoustic levels IX 6 RULES FOR USE OF ELECTRICAL TOOLS FIXED OR PORTABLE To avoid dust fumes emission or noxious emanations when fixed or portable electrical tools are used Saws sanders blowtorches welding torches etc efficient protection means must be provided Central vacuum masks glasses Only water disc cutters will be allowed for cutting tiles stones SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 64 Exhibitor safety instructions cont To be accepted into the hall electrical tools fixed or portable must be equipped with a vacuum or dust collection system Art R 4412 70 of code of work These appliances must be compliant with the standards CE be in good operating condition and equipped with their protective shields They must in no circumstances be placed in the movement aisles and the electricity supply must be disconnected when they are not in use IX 6 1 Fire permit An extinguisher appropriate to the risks must be placed by the user company near hot point work welding stations etc For any grinding or welding operation a fire permit must be applied for from the venue department in charge Gas bottles under pressur
7. Please return before Octobre 26 2015 to DIRECCTE Unit territoriale de l H rault 615 boulevard d Antigone CS 19002 34064 Montpellier Cedex 2 France E mail lrouss ucrti direccte gouv fr T l 04 67 22 88 88 Fax 04 67 22 88 89 Exhibitor Company name Addtess 15 aana an E a eee Address aee na a pana gi aga na ag da Postcode 2 ka We PAX KATA NE Tel Professional mobile preferably mm This procedure is not applicable to employees who are European Union or European Economic Area EEA nationals or to foreign non EU citizen employees who are legally employed by a firm established in the EU as the latter are not subject to a work permit The exempt countries are as follows Germany Austria Belgium Bulgaria Cyprus Denmark Spain Finland France Greece Ireland Italy Luxemburg Malta The Netherlands Portugal United Kingdom Sweden Estonia Hungary Latvia Lithuania Poland Slovakia Slovenia Romania Czech Republic Iceland Liechtenstein Norway Switzerland Andorra Monaco and San Marino EMPLOYER S HANDWRITTEN REQUEST Or where appropriate by a person established in France duly authorized to perform administrative procedures in his name and on his behalf
8. A6 e CENTRE DE CONFERENCES All primary rigging points rigging point taken directly on our building structures will have to be performed by one of the official providers of the exhibition center listed above Tel 33 0 4 67 16 40 68 SCENEXPO Contact Jean Pierre FRANCOIS Mail scenexpo gmail com Tel 33 0 4 66 34 59 33 Contact Alexandre COULET S GROUP Mail alexandre sgroup fr C SAFETY 1 ELECTRICAL FITTINGS ON STANDS For obvious reasons of safety it is strictly forbidden to use the Exhibition Park s private installations hall raceways water gutters etc as a passageway for the stands electrical cables 2 USE OF GAZ CYLINDERS The number of gas cylinders must be minimized Storage on the stand is strictly prohibited Their connection and attachment to the machine are required The use of empty bottles or dummies is desired these must be identified and marked by the exhibitor 3 LIGHTING Flashing lights and beacons are prohibited SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS Decoration regulation cont D ANIMATION 1 MACHINERY IN OPERATION All machines and equipment shown in operation during the exhibition must be declared to the exhibition organizer otherwise they will have to cease operation Cf form Declaration of machine s in operation in your exhibitor space topic My Forms All presentations and demonstrations shall be carried out under the exhibitor s full respon
9. E mail regiesitevi montpellier events com Guards MONTPELLIER EVENTS Route de Carnon 34470 P rols France Tel 33 0 4 67 17 68 58 Contact Service Exposants E mail regiesitevi montpellier events com Hostess MONTPELLIER EVENTS Route de Carnon 34470 P rols France Tel 33 0 4 67 17 68 58 Contact Service Exposants E mail regiesitevi montpellier events com Sling Hanging Point SCENEXPO Tel 33 0 4 67 16 40 68 Contact Jean Pierre FRANCOIS Mail scenexpo gmail com S GROUP Tel 33 0 4 66 34 59 33 Contact Alexandre COULET alexandre 2sgroup fr 2 Useful Contacts Accommodations Office du Tourisme de Montpellier Tel 33 0 4 67 60 60 60 E mail resa ot montpellier fr Web site www ot montpellier fr Architectural control office DECOPLUS 1 rue Paul Delaroche 75116 Paris France Tel 33 0 1 47 63 94 84 Contact Elisabeth TOUGARD E mail w decoplus free fr Copyrights SACEM D l gation Montpellier Arche Jacques Coeur 266 place Ernest Garnieri CS 92075 34960 Montpellier France Tel 33 0 4 86 06 33 70 Fax 33 0 4 86 06 33 71 Web site www sacem fr SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS Contacts cont Fire Safety Representative PHILIPPE WATTEAU 41 rue Lazare Carnot 77340 Pontault Combault France Tel 33 0 6 85 94 49 57 Fax 33 0 1 70 10
10. Where no plan is provided the box will be installed in an angle of the stand Any application to move the box will be invoiced at flat rate 47 80 excl VAT gt Advice e CALCULATE the electrical power required your stand taking into account the general lighting system the supply required for electrical appliances e USE the supply ducts see plan sent when positioning the electrical box so as to avoid laying cables across the floor Otherwise you can order a floorboard SWITCH off the power supply to your stand each night gt Electricity for the Turnkey Stand The turnkey stand supplied by exhibition has power supply 3 kW 12 00 to 24 00 sq m and 6 kW for the stands gt 24 00 sq m Exhibitors who require an additional power supply should order it from the Exhibitor Department of the Exhibition Centre gt Important e The safety regulations for trade exhibitions specify that a power supply cannot be used for more than one stand e Before working on any appliances you should check that the power supply to your stand is switched off e The exhibitor is responsible for all the equipment rented to him and for all damage or prejudice caused in case of using mistake He is also responsible for his own electrical installation e The electrical switch boxes will not be connected to the power supply until all accounts with the Exhibition Centre Operating Company have been settled SITEVI 2015 MONTPELLIER PARC D
11. elise guibert comexposium com B atrice HUMBLOT Market Manager E mail beatrice humblot comexposium com Charlotte SAVARY Sales Manager E mail charlotte savary comexposium com Sales administration customer service Tel 33 0 1 76 77 11 84 E mail services sitevi comexposium com Fr d rique BRUNET BIARD Account Executive Sales administration invoicing and payment E mail drc sitevi comexposium com H l ne ANTOINE Customer Relationship Executive Fatoumata SOUKOUNA Customer Relationship Assistant Technical amp logistic team J r me HUNAULT Operations director E mail jerome hunault comexposium com technical and logistic support Fabrice DIGLE Operations manager E mail fabrice digle comexposium com St phane PECASTAING Operations manager E mail stephane pecastaing comexposium com SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 3 Contacts cont Useful contacts 2 Delivery address Advice Please give the right address to yours transporters and delivery man SITEVI 2015 Parc des Expositions de Montpellier Hall number Stand number Company Name Stand Contact with telephone number Route de Carnon 34470 P rols France Exhibition Center Contacts Exhibition Center MONTPELLIER EVENTS Route de Carnon 34470 P rols France Tel 33 0 4 67 17 68 58 Contact Service Exposants
12. sales at loss Article L 442 2 pyramid selling Article L 122 6 tying sales Article L 122 1 and false sales Any sale by auction must comply with current applicable legislation French law no 2000 642 of 10 July 2000 relating to the regulation of voluntary sales of chattels by public auction The Exhibitor undertakes to inform consumers that any purchases made at the Show other than those subject to a consumer credit agreement article L311 12 of the Consumers Code and those arising from a personal invitation to come to a stand to receive a gift shall not benefit from the right to cancel the purchase In contract proposals made at the Show Exhibitors must mention in a visible boxed text and in clear legible terms that there is no withdrawal period Article L 121 97 of the French Consumer Code The Exhibitor is expressly prohibited for the entire period of the Show from engaging in acts of unfair competition such as conducting surveys and distributing advertising items outside its stand area as such actions may divert Show visitors to the benefit of the Exhibitor The Exhibitor is obliged to ensure that any agreements it enters into with visitors to the Show are executed in good faith 20 COUNTERFEIT ITEMS The Exhibitor will personally ensure the protection of all intellectual industrial property rights related to the materials products services and brands exhibited in accordance with any applicable current legislatio
13. After the said dates and times no packing equipment transport vehicles or outside contractors may access be kept on or remain at the event site for any reason whatsoever and however harmful that may be to the exhibitor s interest 05 05 Each exhibitor or its principal shall be responsible for the transport reception and shipment of its parcels or other consignments and for acknowledgement of their contents All parcels or other consignments must be unpacked upon arrival If the exhibitors or their representatives are not present to receive their parcels or other consignments the organiser given the liabilities incurred will refuse the parcels or other consignments marked for the attention of the exhibitor in its absence unless there are contractual provisions to the contrary The exhibitor will not be entitled to claim compensation for its loss due to the refusal to receive its parcel or other consignment 05 06 The setting up of the stands must not in any event damage or change the permanent installations at the exhibition venue and must not detract from the convenience or the safety of the other exhibitors and visitors The exhibitor will be liable for all damage it causes To this end the exhibitor shall take out an insurance policy to cover damage caused 05 07 The special decoration of the stands shall be carried out by the exhibitors under their responsibility It must fit in with the general decorations of the event bu
14. Number Detailed content of each package gross and net weight established by the shipper Number 5 Pro forma invoice in French indicating unit values Number 6 Descriptive leaflets for machines Number 2 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 23 Services cont Temporary admission status Third party country merchandise Under no circumstances shall the documents listed above replace a temporary admission declaration Upon arrival at the Exhibition Customs Office merchandise must be immediately declared for temporary admission through a customs shipping agent After registration verification and sealing of the goods the documents concerned authorise their transport Only after accomplishing these formalities may they be directed towards the exhibitor s stand During the event the merchandise must be presented on the stand for any Customs inquiries Outgoing goods At the end of the event no foreign merchandise may leave the Exhibition without first submitting one of the various declarations listed below through a shipping agent to the Customs Office which after recording verification and sealing the merchandise covers their transportation a For re exportation The following documents must be presented for the exit visa EX 3 and T1 declarations b For transit To a customs warehouse where the merchandise is to be placed under customs surveillance TI declaration C For temporary admission
15. P1 Exhibitors Parking with acknowledgement of receipt P2 Exhibitors Parking 31 00 on your disposal at the welcome desk 24 50 For any information contact the Exhibition Park of Montpellier EXHIBITORS SERVICE E mail regiesitevi montpellier events com Tel 33 0 4 67 17 68 58 BILLING amp ACCOUNTINGSERVICES E mail sitevi montpellier events com Tel 33 0 4 67 17 68 28 Fax Parc des Expositions 33 0 4 67 17 68 27 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 76 Exhibition Center Technical Services SLINGING Concerning any rigging points we invited you to send directly your enquire request to our approved provider listed below SCENEXPO S GROUP M Jean Pierre FRANCOIS M Alexandre COULET Tel 33 0 4 67 16 40 68 Tel 33 0 4 66 34 59 33 E Mail scenexpo gmail com E Mail alexandre sgroup fr All primary rigging points rigging point taken directly on our building structures will have to be performed by one of the providers listed above They will be subject to inspection by an approved certified agency appointed by the Technical Service Operating Organizer The service provider has to prepare the complete file and send it to Technical service Operating Organizer for review and approval In contrast all secondary rigging points marking heavy elements bridge light scenery etc which will be attached to the primary attachment points may be performed by a provider approved by
16. SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 58 Exhibitor safety instructions cont IV HANDLING CONDITIONS IV 1 GENERAL REMARKS The movement of machines presents risks and must be reduced to a minimum by strict management and distribution of the equipment Companies listed by the exhibitor are asked to set up means of identifying the machines and the men stickers identification jackets etc Lifting and handling equipment must satisfy the requirements of current regulations They must be kept in good working order and have satisfied regular inspections in conformity with the Article R 4535 7 of Code of work Machines must hold the following documents e Valid insurance certificate e Valid certificate of conformity checking report of lifting devices Pallet trucks must not be overloaded It is important to take account of the centre of gravity of the load and the state of the ground to ensure that the load does not overturn It is strictly forbidden to climb on machine not provided to transport passenger Necessary organizational measures should be taken to limit recourse to manual handling to the minimum Article R 4541 3 of Code of Work However when it cannot be avoided the employer must take appropriate measures or put at disposal to the workers suited measures to limit physical effort and to reduce incur risks during the handling Mechanical assistance grasping means The weight of th
17. Use of Foreign Labour bya Service Provider cont 5 Seconded Employees 3 list may be continued on separate sheet if necessary No Last Name First Name Date of Birth Nationality 1 2 3 4 5 6 7 8 9 10 No Date in Country E oon Professional Qualification Job held in France p DR in 1 2 3 4 5 6 7 8 9 10 Collective Accommodations Address Mandatory Corporate Seal Date Filer Signature 09 employer who has not filed a statement with the Labour Inspectorate may be subject to a fine provided for third class misdemeanours In France at least one day of rest per week must be granted a week being understood as from Monday at midnight until Sunday at 11 59 p m The maximum working week is 48 hours per week and 10 hours per day There is a break between the start and end of work each day and a break is mandatory after 6 hours of effective continuous work 9 The employer must specify the identity of all employees to be seconded in France whether they are European Union nationals or from a non EU country Seconded workers in France must be employed before secondment Please remember that the minimum hourly rate is 9 43 gross per hour as of 1 January 2014 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 81 WORK PERMIT FORM For a secondment lasting less than three months for foreign employees
18. card The connection and unlimited access are included in the price addresses are supplied via a D H C P system You provide and set up your own computer ATTENTION The Exhibition Park s technicians will not be able to configure your computers Please consult your own technical staff for assistance lt Prices Attention these prices EXCLUDING OF TAXES any order includes 20 00 supplement corresponding to the VAT PU excl VAT Throughput 2 Mbit s GARANTED FLOW 168 00 Permanente WIFI Internet Connexion 12 Throughput 2 Mbit s GARANTED FLOW 201 50 LANDLINE Internet Connexion I3 Throughput 3 Mbit s GARANTED FLOW 291 00 LANDLINE Internet Connexion 14 Throughput 4 Mbit s GARANTED FLOW 380 50 LANDLINE Internet Connexion The access code will be communicated at the exhibitor s desk entrance A For any information contact the Exhibition Park of Montpellier EXHIBITORS SERVICE E mail regiesitevi o montpellier events com Tel 33 0 4 67 17 68 58 BILLING amp ACCOUNTINGSERVICES E mail sitevi montpellier events com Tel 33 0 4 67 17 68 28 Fax Parc des Expositions 33 0 4 67 17 68 27 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 75 Exhibition Center Technical Services PARKING gt Facilities e Montpellier Exhibition Centre provides parking facilities for exhibitors during the opening of the exhibition On receipt of applicati
19. construction and decoration materials electrical installations etc The decisions made during Safety Board inspections the day before or the morning the event opens must be immediately implemented Stand installation must be completed for Safety Board inspections The exhibitor or his representative must be present at the stand and be prepared to provide flammability reports for all materials used Non compliance with this rule may lead to the removal of such materials or a prohibition on opening the stand to the public All large projects gt 40 m must be submitted to the trade show s Safety Supervisor for approval Drawings and technical information must be submitted to the organizer at least one month before the trade show opens During the assembly period the Safety Supervisor shall monitor application of the safety rules indicated hereinafter Moreover all information regarding fire safety may be obtained by calling Mr Philippe WATTEAU 41 rue Lazare Carnot 77340 Pontault Combault France Tel 33 0 6 85 94 49 57 Fax 33 0 1 70 10 40 11 E mail philippewatteau num ricable fr business days from 9 00 am to 6 00 pm MATERIAL FIRE CLASSIFICATION Order dated June 30th 1983 materials are classed under 5 categories MO M1 M2 M3 and 4 MO indicates non flammable materials 2 STAND FITTING OUT 2 1 Stand framework and partirions Large furniture All materials classed MO M1 M2
20. or of the specifications in the guide or exhibitors manual issued by the organiser may lead to the closure of the stand of the exhibitor in breach with police assistance if necessary 13 04 In such situation the exhibitor s participation fee will be kept by the organiser without prejudice to the payment of the balance of the price of any amounts remaining due or of any other cost incurred to close the stand The organiser reserves the right to bring an action against the exhibitor at fault seeking compensation for the loss sustained 13 05 Whatever the justification may be complaints made by an exhibitor against another exhibitor or the organiser must be discussed away from the event and must not disturb the peaceful running or image of the event in any way 13 06 The exhibitor agrees not to refer any dispute to the courts before first attempting to find an amicable solution through the organiser 13 07 In the event of a dispute in principle the courts in the place where the exhibition is held will have sole jurisdiction Exceptionally if an exhibition is organised abroad by a company whose registered office is in France the competent court will be the court in the place where the organiser s registered office is located 13 08 Any difficulties that arise in the construction of the English German Spanish Italian or Chinese versions of these General Rules and Regulations will be resolved by reference to the meaning of
21. registration application is retracted by the Exhibitor by sending a registered letter with confirmation of receipt to the Organiser within fifteen 15 days of the aforementioned notification the new Show dates and or host Site or the amended version of the General Terms and Conditions will be deemed to have been accepted by the Exhibitor Furthermore it is expressly agreed that under no circumstances shall admission to the Show oblige the Organiser to admit the Exhibitor to any future shows or any other events organised by the Comexposium Group to which the Organiser belongs and shall not confer upon the Exhibitor any booking rights or priorities 2 COMMITMENT ADMISSION Registration Applications are subject to an initial review by the Organiser who will take the following into account this list is not exhaustive the creditworthiness of the applicant the compatibility of the applicant s activities with the nomenclature of the Show the match between the products or services offered by the applicant and the positioning of the Show the neutrality of message that the applicant may deliver at the Show Any proselytising and or militarism that could interfere with the smooth running of the Show is strictly prohibited Any stand booking applications received from an Exhibitor that is a debtor of and or party to any dispute or litigation with the Organiser or a company within the Comexposium group shall be refused The Exh
22. without partitions 2 Daily cleaning service 2 A sign on the floor with your stand number How to set up your stand gt Step 1 ordering your stand SITEVI will send you a plan for your stand by post or by email for your approval Once confirmed this plan will be used to fit out your stand with your selected d cor Our advice Make your life easier and book the fitted stand package in the Exhibitors Area under My Store or contact us for details of our custom stands under My Forms gt Step 2 order any technical services electric connections phone lines parking facilities etc and stand equipment SITEVI provides a full range of services to improve the organization of your stand and to optimize your presence at the fair Details can be found in the Exhibitor s Area under My Store 1 Additional services and equipment additional fittings carpet flooring stock partitions lighting etc furniture coffee machine flowers computer audio visual equipment stand daily cleaning 2 The technical services Electricity Car park Slings nternet and phone connexions 3 Other additional services security hosting catering handling See the list of Partners in the Practical Information section of your Exhibitor s Area Advice Be sure to order in advance as stock is limited once fitting has begun If you book additional service while the fair is being
23. 28 cm and 36 cm at most Step height and width must be related as follows 0 6 m lt 2 H G 0 64 m Said heights and widths must be regular in the same flight although this is not required for the first step Landings must be of the same width as the stairs for fights in the same direction landing length must be greater than one metre Stairways whose width is at least one passage unit wide must have a handrail passage unit 0 9 m Those whose width is two passage units or greater must have a handrail on each side 5 4 Spiral Stairs Normal or supplementary spiral stairs must have a continuous curve without landings other than at floors Step going and height in the stride line 0 6 m from the core or central gap must comply with professional standards as indicated in the preceding Article Moreover step exterior going must be less than 0 42 m For stairs with a single passage unit the handrail must be located on the outer edge 5 5 Stairs with Straight and Spiral Sections In so far as a stairway complies in its various straight and spiral sections with the professional standards defined in paragraphs 5 3 and 5 4 hereinabove said stairway shall be deemed in compliance with regulations and may be used in establishments open to the public 5 6 Guardrails and Stairway Ramps In accordance with standards NF P 01 012 and NF P 01 013 guardrails must resist thrust of 100 kilos per linear metre Glass panels used
24. All complaints must be sent by registered post with confirmation of delivery within ten 10 days of the Show closing The parties shall endeavour to settle amicably and rapidly any dispute that may arise between them in relation to the interpretation and or execution of the contract and these Terms and Conditions Any dispute that cannot be settled in this manner will be subject to the exclusive jurisdiction of the Nanterre courts Participation in the Show as well as any actions undertaken as a consequence of this participation shall be subject to French law SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS Standard terms and conditions of exhibition floor space letting and stand equipment cont 33 TOLERANCE Any tolerance shown by the Organiser regarding any partial or complete failure by the Exhibitor to carry out any provision s set out in these Terms and Conditions shall under no circumstances irrespective of the duration or frequency give rise to any rights which benefit the Exhibitor nor shall such tolerance modify in any manner the extent or terms of performance of the Exhibitor s obligations 34 INVALIDITY In the event that one or more provisions of these Terms and Conditions are found to be invalid or declared as such under any law or regulation or following a final court decision the remaining provisions will remain in force and retain their Scope of application 35 SANCTIONS In the event of any breach of
25. G n ral de Gaulle 92058 Paris La D fense Cedex France The registration of EXPOSIMA can be verified at www orias fr EXPOSIMA is subject to the control of the Autorit de Contr le Prudentiel ACP located at 61 rue Taitbout 75436 Paris Cedex 09 Switchboard 33 0 1 55 50 41 41 EXPOSIMA has no financial ties to insurance companies G CLAIM FORM In the event of a loss claim forms must be sent to SIACI SAINT HONORE 18 rue de Courcelles 75384 Paris Cedex 08 Telephone 33 0 1 44 20 99 99 Such claim forms must meet the above mentioned conditions and be sent by registered letter with acknowledgment of receipt SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 41 Decoration regulation IMPORTANT To avoid disputes it is mandatory to submit for approval the scale stand layout plan before October the 20 2015 with the following items Plan as seen from above with details of scale dimensions and location of recesses wall aisle e Cut out plan view with details of scale dimensions heights of anticipated volumes Any proposals for stands which are not in compliance with the regulations will be refused Furthermore any stand erected without the permission of the SITEVI Architecture department may be dismantled and the costs borne by the exhibitor DECO PLUS 1 rue Paul Delaroche 75116 Paris France Tel 33 0 1 47 63 94 84 Fax 33 0 1 43 80 59 63 E mail w
26. SITEVI PARC DES EXPOSITIONS DE MONTPELLIER EXHIBITION CENTER TECHNICAL SERVICES New Order on line all your technical services from your exhibitor area zi Iz MONTPELLIER EVENTS un v nement comex Posium The place to be Exhibition Center Technical Services SUMMARY Order on line your technical services on sitevi site exhibis net 2 ELECTRICITY 2 WATER 2 TELEPHONE 2 INTERNET 2 PARKING 2 SLINGING SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 70 Exhibition Center Technical Services ELECTRICITY gt Supply From Saturday November the 215 7 00 am to Thursday November 26 11 00 Beside these schedules please contact the Exhibitor Department of the Exhibition Centre 2 Facilities e 50 Hz three phase continuous electricity is supplied by the Exhibition Centre mean voltage 410 volts between phases and 240 volts between phases and neutral e Current is fed to each stand through a supply cable termination in a sealed switch box fitted with circuit breaker and differential switch to which the Centre s representatives must have access at all times e Exhibitors have access to a terminal marked neutral phase on the lower portion of the box e In addition the electrical box has a separate socket depends on power requested lt Place of the switch box This will be installed in accordance with the lay out plan you have to send us with the order form
27. States SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 52 Exhibitor safety instructions IMPORTANT PLEASE NOTE Legislation regarding the Prevention of accidents at work imposes health and safety protection coordination for any work site placing at least two companies or self employed workers in the presence of one another The Exhibitor Instructions communicated to you defines all the measures set in place to prevent risks arising from the interference of the activities of the various people working on this event This document was drawn up at the request of the show organizer by the coordinator Mr Christophe MONNIER in accordance with the provisions defined by the texts in force and in particular the following law Law of 31 12 1993 nr 93 1418 and the decree of 26 12 1994 nr 94 1159 Modified and complemented by the decree nr 2003 68 of 24 01 2003 You are therefore asked to study it and apply the regulatory measures defined in this document This General Coordination Plan cannot replace the provisions of the Code of Work It does not in any way reduce the responsibilities and duties of the companies working on the site For SITEVI 2015 this coordination mission is carried out by EXPOSIMA via a delegated coordinator assisted by a team of experts who make up the safety group of SITEVI 2015 This document is a General Health and Safety Protection Plan Intended for the exhibitor his suppliers and sub contractors found
28. The exhibitor or his project manager must set up a work schedule taking into account a chronological order of assembly to avoid tasks at different levels in the same site and to carry out these tasks using suitable means These means can be common to several workers or companies This chronological order will be in the same way adapted to dismantling SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 63 Exhibitor safety instructions cont The external working areas must be marked out or cordoned off with barriers so that they are inaccessible to people not involved with the assembly The fences or barriers must in all cases be stabilised so as not to overturn if there are gusts of wind or if knocked into by a vehicle IX 4 SITE CONNECTIONS LIGHTING IX 4 1 Regulations Electrical installations on the worksite must be carried out according to regulations in force The personnel working on the electrical installations must have received training and must hold an approval certificate under publication UTE C 18510 Moreover companies which use the installations are required to point out immediately any defect or deterioration they observe to the managers of the Exhibition site An approved body must inspect the worksite electrical installation before being brought into service This inspection report must be available for consultation and kept on site throughout the assembly and dismantling periods To avoid risks of elect
29. an accident One first aid worker for ten workers They must wear an identification pictogram on an armband or on their helmets and their names must be entered in the I H S P P In case of accident precise The hall The stand name The lane and the stand number Number of people involved and injuries kinds XI 2 COLLECTIVE ORGANIZATION OF THE SHOW Reminder of the emergency phone numbers EMERGENCY POST 33 0 4 67 17 68 68 GENERAL SURVEILLANCE POST 33 0 4 67 17 68 68 FIRE SAFETY 33 0 4 67 17 68 68 The emergency phone numbers are displayed at the Technical Office SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 65 Exhibitor safety instructions cont THE INDIVIDUAL HEALTH AND SAFETY PROTECTION PLAN All the exhibitor s stand providers must draw this document At least 30 days before any assembly for main contracts At least 8 days for work of short time and or finishing work All the companies working for the exhibitor must give this form to stand employer and to the safety coordinator if the case arises before any work on building site It gives a detailed analysis of the construction and execution processes as well as the chosen operational methods when they have a particular effect on the health and safety of the people working on the site 1 THE EXHIBITOR The exhibiting company must give a copy of the Safety Instructions drawn up by the show Safety Coordinator to their ser
30. as protection must be reinforced or ply glass So called securit glass is prohibited SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 48 GARDE CORPS hauteurs et remplissages minimum NF P 01 012 totalement bes choix ou plein de haut en GARDE CORPS rapport hauteur paisseur en cm ESCALIERS largeurs et mains courantes 6 LIQUEFIED GASES 6 1 General Remarks Bottles of gas butane or propane shall be allowed up to one 13 kilo bottle at most for every 10 m of stand with a maximum of six per stand The following measures must be taken e There must be at least 5 metres of space between two bottles unless they are separated by a rigid non combustible 1 cm thick screen e bottle empty or full must remain within the exhibition hall if it is not connected to a working line e Bottles must be connected to the device by a standard compliant flexible hose Such hoses must e be replaced at their expiration date e appropriate in connector diameter and equipped with clamping collars e not exceed 2 metres in length e be inspectable for their entire length and move freely without clamping e be reachable by burner flames or by combustion products 6 2 Device Supply If exceptionally a bottle is to supply several devices tubing must be made of metal copper or steel Using solder for connections is prohibited Bottles must always
31. be placed upright and the cut off valve must remain accessible in all circumstances All closed in areas where they are stored must include on the top and bottom air vents placed so as not to be blocked by a wall furniture or a neighbouring device 6 3 Installing Cooking Equipment In addition to the abovementioned rules the following measures must be taken e floor or table supporting the cooking equipment must be composed of non combustible material or surfaced with MO materials e Cooking equipment must be kept at appropriate distance from combustible material and be installed so as to prevent any fire danger e f such devices are located near a partition MO surfacing must be provided up to a height of one metre beside the device e vents must be installed above devices producing emanations or condensation e Electricity metres must be at least one metre from water faucets Safety amp fire regulations cont e Eachfacility must have safety instructions steps to take in case of fire numbers for emergency services be equipped with one or more extinguishers 7 OPERATING EQUIPMENT INTERNAL COMBUSTION ENGINES Every machine presented in operation during the trade show must be declared beforehand at least one month before the event opens Only installations that have been declared may be authorized All equipment must be correctly stabilized to avoid risks of over
32. even if the stand is assigned to another exhibitor 03 04 The special rules and regulations applicable to each event may if appropriate lay down the conditions under which the exhibitor may cancel in appropriate cases and the procedures to be followed even though it has been definitely admitted to the exhibition CHAPTER 4 ASSIGNMENT OF PLACES 04 01 The organiser shall draw up the event plan and assign the places 04 02 The organiser or selection committee may within the framework of the special rules and regulations for each event determine the maximum space available for each type of activity or service marketed and or the maximum number of exhibitors The acceptance of each exhibitor s application for participation will then depend upon the places that are still vacant in the business sector considered when the application for participation is made In order to take account of the specific features of each event the organiser or the selection committee will however retain the right to change the distribution initially planned considering the objective elements to be applied to all exhibitors 04 03 Unless the organiser or selection committee stipulates otherwise admission to exhibit does not confer any right to occupy a specific place Participation at previous events does not create an established right to a specific place for the exhibitor 04 04 When the lots are drawn up and the places allocated the organiser and th
33. event of partial or total loss the cover of the Insurer is automatically reduced by the amount of the loss The reimbursement is made solely on the basis of the cost and or purchase price Insurance regulations for exhibitions cont C LOSSES 1 DECLARATION OF THE LOSS The losses must be immediately declared to the Organiser In addition losses must be reported within twenty four 24 hours regardless of the damage under pain of forfeiture Every declaration of a loss must imperatively state the date the circumstances of the loss and the approximate amount of the damage and must be accompanied by the original filing of a complaint in the event of theft This claim form must be sent directly to SIACI SAINT HONORE as indicated in section VII below The claim form must indicate the insurance policy number i e AXA France policy no 4 299 10 204 2 MEASURE TO TAKE AT THE TIME OF ALOSS You must also take any measures to ensure the protection of the undamaged objects and when the liability of a third party can be involved must take all the measures required by the laws and regulations in effect to protect the recourse of the insurer If you fail to do so you risk being denied coverage by the insurer 3 ASSESSMENT OF THE LOSS It is recalled that the insurance cannot produce a profit for the insured party It only covers the compensation for its material losses in accordance with the compensation principle stipulated by the C
34. events include A events described as such by French jurisprudence events that render the Site s operation impossible regardless of the cause and listed exhaustively below A fire explosion flood storm lightning deterioration of technical equipment resulting in it being impossible to operate the Site flood violent storm lightning damage decision by a government authority to close or requisition the Site 30 LIABILITY OF THE ORGANISER The Organiser shall not be held liable for any interruption or commercial damages suffered by Exhibitors for any reason 31 RIGHT TO SUBSTITUTE In the context of these terms and conditions and at any time the Organiser is free to substitute itself with another company in the Comexposium Group to which it belongs meaning any controlling or controlled entity or any entity that is placed under the same control as the Organiser as defined in Article L 233 3 of the French Commercial Code and sell or transfer in any manner and to any person its rights and obligations under these General Terms and Conditions including in the event of the transfer or management under lease of the Show s business It is expressly agreed that this substitution or transfer will not generate any novation in regard to stand booking requests and or participation in the Show which the Exhibitor undertakes to maintain if the Organiser so decides 32 COMPLAINTS AND DISPUTES GOVERNING LAW JURISDICTION
35. exhibition When agreement has been reached the organiser producer or distributor may not be held liable on account of the distribution of its image the image of its stand its sign SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 36 its trademark its staff or its products or services by television video or any other medium including virtual media books brochures in France or abroad for the purposes of the event 08 05 The organiser reserves the sole right to put up posters at the event venue Therefore the exhibitor may only display and only on its own stand posters and signs of its own company whose name it gave when it registered to take part in the exhibition to the exclusion of all others within the limits of the requirements concerning the general decoration The organiser may require posters and signs that do not comply with this provision to be removed 08 06 Brochures catalogues printed matter free gifts or items of any kind whatsoever may only be distributed by the exhibitors on their own stand Brochures relating to products trademarks or services that are not on display may only be distributed with the organiser s written consent 08 07 It is forbidden to distribute or sell newspapers periodicals brochures raffle tickets badges vouchers or coupons even if they relate to charitable work or a charitable event and to conduct opinion polls at the event venue and in its immediate vicinity un
36. lrouss ucrti direccte gouv fr T l 04 67 22 88 88 Fax 04 67 22 88 89 EXHIBITOR Company name ta nange aan a aa a a Address inaa anaa aga Kasa aka a naa Aia raja naa pa ne aga Ba Bionic M Postcode Town City sese s LI c aa Gg aga KE COUNTY EP IMPORTANT the Secondment Statement must be submitted regardless of the seconded foreign employee s nationality 1 Service Provider employer Name or Company Name Full foreign address Telephone Fax or e mail Legal Form Employer inscription or registration in the country of Register establishment References Corporate director s s identity 2 Service Provider s representative in France identity of the representative for the duration of the service Last Name Address Telephone Fax or e mail 3 Service Provider s Principal Name or Company Name Address 4 Service in France Core activity performed Address es work site firm Start Date Expected Date Use of dangerous equipment or processes NO YES please specify Workday start time 2 Workday end time Number of rest days per week SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 80 FORM SECONDMENT STATEMENT
37. must be supplemented by a mechanical system preventing any unexpected retraction 7 4 Internal Combustion Engines Approval for the use of internal combustion engines must be requested beforehand at least 30 days before the event opens Such request on plain paper to be attached to the declaration for the machine or device in operation included in the appendix must specify the type and daily quantity of fuel used and be accompanied by the device s descriptive leaflet and a drawing of the device s installation on the stand No device of this type may be started if the authorization request was not submitted on time WARNING in any case combustion gases must be evacuated outside the halls 8 FLAMMABLE LIQUIDS 8 1 General Remarks The use of flammable liquids shall be limited to the following quantities per stand 10 litres of category 2 flammable liquids for every 10 m of stand with a maximum of 80 litres e 5 litres of category 1 flammable liquids The use of particularly flammable liquids carbon disulphide ethylene oxide etc is prohibited The following measures must be taken e place receptacle under the tanks containers capable of holding all the liquid SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 49 e refill the device outside the presence of the public e place the appropriate extinguishers nearby 8 2 Exhibiting Automobiles inside the Halls Exhibiting automobiles or oth
38. of consumers and of young people and more generally the risk due to its presence of breaches of Public Policy of interference with other exhibitors pursuit of their activities or with visitors safety and enjoyment 02 05 The exhibitor must inform the organiser of any element or event that occurs or is disclosed after its application to participate that would justify reconsideration of its application to participate in the light of articles 02 03 and 02 04 of these rules and regulations 02 06 In addition the organiser reserves the right to request at any time additional information relating to the foregoing and if appropriate to reconsider an admission decision that was made on the basis of deceptive or erroneous information or information that has become inaccurate The down payment made will then remain the property of the organiser which also reserves the right to seek payment of the price in full 02 07 The right arising from admission to the event is personal and non transferable Admission does not create any right to be admitted to any other event organised by the organiser 02 08 Unless the organiser has allowed departure from the normal rule on the basis of an explicit request on their part groupings may exhibit on collective stands only if each business that is a member of the grouping has been admitted individually and has undertaken to pay the registration fees CHAPTER 3 REGISTRATION AND PARTICIPATIO
39. other than the authorised workers children friends family pets are strictly forbidden PROTECTION Vill 1 COLLECTIVE PROTECTION Definition Standardised means of protection set up by a company barriers nets floor cladding guard rails designed to ensure the collective safety of staff working at a height or on an upper floor during assembly and dismantling This collective protection must be rigid composed of a high and low hand rail and a baseboard safely attached and must be installed from the outside with appropriate means before any work is purchased on a storey or at height during assembly or dismantling It must be removed only after the installation of the definitive protection or partition The stairs must be protected Close or with a guardrail Material deliveries access must be secured For the dismantling all these protections must be installed Each company must describe the collective protection planned in the Individual Health and Safety Protection Plan The company must see to the maintenance of collective protections and will be held responsible if work is carried out in areas not prepared and not protected It must intervene immediately at any direct request from the stand Coordinator to restore or supplement these protections If definitive collective protections cannot be fitted provisional collective protections must be installed including for the stair cavities and materials de
40. participate at future events CHAPTER 7 ACCESS TO THE EVENT 07 01 Only persons holding tickets issued or accepted by the organiser may be admitted to the event venue 07 02 The organiser reserves the right to refuse entry or to expel any person whether a visitor or exhibitor whose presence or behaviour is harmful to the safety peace or image of the event and or to the integrity of the site 07 03 The sale and tasting of alcohol are authorised except to minors under the age of 18 provided the relevant legislation in force is complied with 07 04 It is strictly forbidden to smoke within the area of the venue that is open to the public other than in the places reserved for smokers General rules and regulations governing exhibitions cont Any person who smokes outside the places reserved for smokers will be liable to pay a fixed penalty of 68 for a class 3 petty offence Failure to enforce the standards applicable to reserved places or to install the related signage will be punished by a fixed penalty of 135 for a class 4 petty offence Any person who knowingly facilitates a breach of the prohibition on smoking will also be deemed to have committed a class 4 offence however this offence does not carry a flat rate penalty as the specific details of the offence must be recorded A report will be sent to the prosecuting authority which will decide whether or not to open criminal proceedings 07 05 Tickets granting th
41. particular safety shoes Otherwise access to the Exhibition halls will be refused The Exhibitor s badge allows access to the Parc des Expositions during setup opening and take down according to the hours listed on the exhibitors time schedule The number of badges provided is calculated according to the surface area of the stand 30 00 31 00 to 51 00 to 101 00 to 151 00 to 251 00 to 351 00 sq m 50 00 sq m 100 00 sq m 150 00 sq m 250 00 sq m 350 00 sq m sq m 5 badges 9 badges 12 badges 15 badges 20 badges 25 badges 30 badges Additional Badges 25 00 excl VAT 5 badges order it in your Exhibitors area Co exhibitors 3 badges company Suppliers badges allow access to exhibition halls during the assembly and dismantling periods Badges are not valid during the exhibition opening period They will be deliver on site SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS Badges must be worn at all times 22 Services cont Cleaning and waste removal The daily cleaning of your stand is included Find a wide offer of additional services of cleaning and management of your waste for the periods of assembly and dismantling in My Store section of your Exhibitor s Area on www services sitevi com Customs 2 CUSTOMS SERVICE Infos Douanes Services 33 1 72 40 78 50 www douane gouv fr e Economic Regimes office e Indirect Contributions office e
42. regulations cover standards for presenting and fitting out stands These norms also include all current safety regulations applicable to shows fairs and exhibitions 2 Your stand layout application All stand projects must be submitted by October 20 2015 at the latest to the SITEVI Architecture Service DECO PLUS 1 rue Paul Delaroche 75116 Paris France Tel 33 0 1 47 63 94 84 Fax 33 0 1 43 80 59 63 E mail w decoplus free fr Technical services electricity water parking slings telephone internet To order your technical services electricity phone and internet connection water compressed air download the form lt SITEVI Technical services 2015 gt NOW order your services on line on Sitevi site exhibis net VAT refund For information and procedures regarding a VAT refund exhibitors may contact our fiscal representative directly TEVEA International 64 Rue du Ranelagh 75016 PARIS France Email mail tevea com TEVEA International is specialized in VAT refund requests and will take charge of your request until the refund is paid TEVEA International in cooperation with the SITEVI trade show offers a simplified reassuring and quick procedure for your company To take advantage of this simplification fill out sign and return to TEVEA International the form available page 68 2 Important Only original invoices are accepted by tax authorities for VAT refunds kee
43. ricable fr at least one month before the start of the event for the required regulatory administrative procedure WARNING storage of empty of full bottles shall not be tolerated within the Halls 8 5 Smoke Production Approval for the use of smoke machines to create fog or lighting effects must be requested from the administrative authority Prefecture Safety Board at least one month before the start of the event Contact the Safety Supervisor for information regarding the required administrative procedures regarding this request Such request on plain paper to be attached to the declaration for the machine or device in operation included in the appendix must specify the type and daily quantity of gas used and be accompanied by the device s descriptive leaflet and a drawing of the device s installation on the stand No device of this type may be started if the authorization request was not submitted on time 9 RADIOACTIVE SUBSTANCES X RAYS 9 1 Radioactive Substances Authorization to present radioactive substances on exhibit stands may only be granted for demonstrating devices and where substance radioactivity is less than e 37 kilobecquerels 1 microcurie for those composed of Group 4 radioelements e 370 kilobecquerels 10 microcuries for those composed of Group II 4 radioelements e 3 700 kilobecquerels 100 microcuries for those composed of Group III 4 radioelements Waivers may be granted for the us
44. the Parc or a provider of your choice They will be subject to inspection by a certified agency appointed by you or your provider A certificate of conformity issued by this organization will have to be presented at the safety commission which without this document reserves his right to close the stand 2 Reminder Some buildings are suitable and can receive HEAVY HANGINGS e A1 e A2 e HALL B2 Others are only suitable for LIGHT HANGINGS HALL A3 HALL A4 HALL A5 HALL B1 HALL B3 HALL B4 HALL B5 Accueils A amp B NO GRIP IS POSSIBLE in the following halls e e CENTRE DE CONFERENCES SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 77 Exhibition Center Technical Services EXHIBITOR STAND N PERSON IN CHARGE Thank you for positioning the services ordered on the scale drawing below PLACE DATE 2015 COMPANY STAMP amp SIGN SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 78 FORM MANDATORY AFFIDAVIT WHEN USING SERVICE PROVIDER RESIDING OR ESTABLISHED ABROAD Please return before Octobre 26 2015 to COMEXPOSIUM Direction Logistique amp S curit Fabrice DIGLE 70 avenue du G n ral de Gaulle F 92508 Paris la D fense Cedex France Exhibitor no Location reference Company name
45. 40 11 Contact Philippe WATTEAU E mail philippewatteau numericable fr Fitted Stand Turnkey Stand CREATIFS 26 rue Gay Lussac 95500 Gonesse France Tel 4 38 0 1 45 91 40 14 Fax 33 0 1 45 91 41 50 Contact Angelique HECQ E mail ahecq gcreatifs fr French Customs INFO DOUANES SERVICE From France 08 11 20 44 44 0 06 mn From foreign countries 33 1 72 40 78 50 Web site www douane gouv fr HSP Coordinator DOT 81 rue de Paris 92100 Boulogne Billancourt France Tel 33 0 1 46 05 17 85 Contact Christophe MONNIER E mail cm d o t fr Reception Restauration CARLE ORGANISATION 1 bis boulevard Magenta 75010 Paris France Tel 33 0 1 83 79 96 35 Fax 33 0 1 83 79 96 36 Contact Fran ois RAYMOND E mail fraymond carle organisation fr VAT Refunds TEVEA INTERNATIONAL 64 rue du Ranelagh 75016 Paris France E mail mail tevea com SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 5 24 gt 26 NOVEMBER 2015 2 25 SITEVI PARC DES EXPOSITIONS DE MONTPELLIER INTERNATIONAL EQUIPMENT AND EXPERTISE EXHIBITION FOR THE VINE WINE OLIVE FRUIT VEGETABLE PRODUCTIONS an avant hy an event comex Posium Conditions of access Exhibitors schedule of hours Montpellier Exhibition Center Access By A9 highway Exit n 29 Montpellier Est Follow the direction Park amp Suites Arena Parc des Expositions 5 min
46. ES EXPOSITIONS 71 Exhibition Center Technical Services ELECTRICITY lt Prices Attention these prices EXCLUDING OF TAXES any order includes 20 00 supplement corresponding to the VAT PU excl VAT PU excl VAT K1 Single phase 220 V 16 A N ae an 997 00 K2 6kW Single phase 220 V 16 484 00 K6 40kW Triple phase 380 63 1145 00 10kW Triple phase 380 V 3x 32A 633 506 K7 80kW Triple phase 380 V 125 1431 50 K4 20kW Triple phase 380 V 3x 32A 850 00 For power exceeding 80 kW or any particular demand please contact the Exhibitors Service from MONTPELLIER EVENTS for an estimate For any information contact the Exhibition Park of Montpellier EXHIBITORS SERVICE E mail regiesitevi montpellier events com Tel 33 0 4 67 17 68 58 BILLING amp ACCOUNTINGSERVICES E mail sitevi montpellier events com Tel 33 0 4 67 17 68 28 Fax Parc des Expositions 33 0 4 67 17 68 27 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 72 Exhibition Center Technical Services WATER gt Water supplies From Saturday November the 21 7 00 am to Thursday November 26 11 00 Beside these schedules please contact the Exhibitor Department of the Exhibition Centre 2 Facilities e Water is supplied to the stands by the Exhibition Park of Montpellier e Certain parts of halls 1 A4 and have no gut
47. Exhibitor will not cause any discomfort noise odour etc to neighbouring Exhibitors or negatively impact the Show s organisation Deterioration Unless stated otherwise the stand area and any equipment made available to the Exhibitor by the Organiser shall be deemed to be in good condition The leased stand and or any equipment provided as stand fittings must be returned to the Organiser in good condition Any damage to the building or occupied floor that is noted when the space is returned will be invoiced to the Exhibitor euro for euro 13 PERMITTED PRODUCTS BRANDS AND SERVICES The Exhibitor is prohibited from exhibiting at its stand any products brands and services other than those listed and accepted on its Application Form or its online stand booking application Moreover the Exhibitor hereby declares and warrants that it holds all intellectual property rights relating to the products and or services exhibited or that is has been authorised by the rights holder to exhibit the products brands or services at its stand The Exhibitor hereby warrants that the products and or services it is exhibiting comply with all current applicable safety standards and accepts full liability for any defects in the aforementioned products and services as such the Organiser cannot be held liable in this respect 14 INTERNET SERVICES The Exhibitor shall be solely liable for the contents of all information supplied by it for the purposes
48. France e Airport to 500 m from the Exhibition Centre e Free shuttle between airport and the Exhibition Centre 6600 AIRFRANCE Z KLM TRANSPORTEURS OFFICIELS OFFICIAL CARRIERS Get the best price with Air France and KLM Global Meetings Login www airfranceklm globalmeetings com Show SITEVI 2015 25629AF Valid for travel from 19 11 2015 to 01 12 2015 Place Parc des Expositions de Montpellier Discounts on a wide range of public fares on all flights of Air France and KLM flights worldwide up to 4796 off on the lines of metropolitan France Corsica included unavailable in some countries SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 9 Exhibitors schedule of hours gt Exhibition and conferences opening hours Dates Tuesday November 24 Exhibition opening hours 8 30 am 6 00 pm Conferences opening hours 8 30 am 6 00 pm Conditions of access Exhibitors schedule of hours cont Wednesday November 251 8 30 am 6 00 pm 8 30 am 6 00 pm Thursday November 26 8 30 am 6 00 pm 8 30 am 6 00 pm gt Working hours build up dismantling Power supply hours Dates Bare stands Friday November 20 Exhibitors hours 7 00 am 7 00 pm Power supply hours Bare stands Fitted stand e Basic e Turnkey Saturday November 215 7 00 7 00 Sunday November 22 7 00 a
49. In the dismantling period on November 26 2015 motorised vehicles may only work after 8 00 pm in the halls SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 54 Exhibitor safety instructions cont CONTENTS l GENERAL INFORMATION ABOUT THE OPERATION IL ADMINISTRATIVE INFORMATION GENERAL ORGANIZATION OF THE SHOW IV HANDLING CONDITIONS V CLEANING VI INSTALLATIONS AVAILABLE DURING ASSEMBLY AND DISMANTLING VII ACCESS CONTROL PROTECTIONS IX GENERAL RULES OF CONSTRUCTION X FIRE SAFETY XI ORGANIZATION OF EMERGENCIES XII THE INDIVIDUAL HEALTH AND SAFETY PROTECTION PLAN GENERAL INFORMATION ABOUT THE OPERATION I DEFINITION The Exhibitors Safety Instruction is a document written and devised by the coordinator defining all appropriate measures to prevent hazards arising from the interference of the activities of different companies during assembly and dismantling of SITEVI 2015 It must be communicated to all exhibitors who must transmit it to their stand designer suppliers when they have named them It enables them to inform Suppliers and Sub contractors about the special measures to apply to ensure safety at work 2 COMPOSITION The Safety Instructions that must be validated on the website show The safety regulations of the Venue and the Fire Safety instructions are available from the organizer 1 3 DEFINITION OF THE COMPANY Any firm that provides services to the exhibitor a
50. MACHINES adapted to the tasks places loads and configuration of the ground The speed limit must be respected for any movement outside the hall It must be reduced and appropriate inside the hall IV 3 LIFTING REGULATIONS For any use of a crane a special request must be made to the organizer SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 59 Exhibitor safety instructions cont This request must specify where the crane will be operating and the technical constraints of use and assembly These constraints must appear in the company 1 The certificate of conformity of this equipment must be available for inspection It is essential that the maintenance and operation of all lifting gear are exclusively carried out by the company which provides the equipment This equipment is the sole responsibility of this company Whatever the means of lifting used the users must take care not to work over any other workers and to take all necessary safety provisions Lifting loads over the traffic aisles is banned except with the presence of a guide who must warn the people of this operation The maximum load indications of each strap must be respected The lifting works must be done in accordance with the articles R 4534 95 102 of the French Code of Work REMINDER It is forbidden To drive a truck without a driving licence To allow your truck to be driven by an unauthorised person To lift a load greater tha
51. N FEES 03 01 The application or applications for participation must under penalty of immediate rejection be accompanied by the first payment set by the organiser The organiser may be entitled to retain the administrative or registration fees whether the application for participation is accepted or not 03 02 The organiser will be entitled to retain the total amount of the fee charged for participation in the event after written notice of the admission decision has been sent to the exhibitor Should the balance not be paid on the stipulated date or should any of the payments not be made on any of the stipulated dates the exhibitor s admission to exhibit will be terminated without any formal warning and the organiser will be entitled to retain the down payment already made irrevocably SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 34 03 03 organiser also reserves the right to seek payment of the balance of the payable price even if the exhibitor has not participated for any reason whatsoever in Spite of being admitted to exhibit If an exhibitor does not occupy its stand on the day on which the event opens for any reason whatsoever or by the organisers set up deadline it will be deemed to have given up its right to exhibit Without prejudice to any other measures that may be taken the organiser may dispose of the absent exhibitor s stand without the exhibitor being entitled to claim any reimbursement or indemnity
52. NATIONAL EQUIPMENT EXPERTISE EXHIBITION FOR THE VINE WINE OLIVE FRUIT VEGETABLE PRODUCTIONS 24 gt 26 NOVEMBER 2015 SITEVI PARC DES EXPOSITIONS DE MONTPELLIER un v nement come gt lt Posium The place to be Services e Accommodations e Inventory of your stand site e Activities at stand e Meeting rooms e Additional insurance e Security Services e Badges e Stand Design e Cleaning and Waste removal e Technical services e Customs VAT refund e Exhibitor restaurant service e Exhibitors Welcome e General Services e Handling e Hostess e Hygiene and health protection Accommodations Book your hotel with the Montpellier tourist office Book online www ot monipellier fr en useful information and accommodation Or book by telephone 33 0 4 67 60 60 60 For more information resa ot montpellier fr Activities at stand The SITEVI trade show has established standards to prevent problems during the trade show and ensure optimal visitor comfort Exhibitors are free to conduct promotional activities subject to compliance with the provisions below in accordance with exhibitor scheduled hours 2 Non authorised activities e distributing or placing prospectuses in the aisles at the exhibition entrance on the esplanade and near the train station e promotional activities in the aisles with robots hostesses sandwich boards etc SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 21 Services con
53. ON THE SHOW SITE EMERGENCY POST GENERAL SURVEILLANCE POST Tel 33 0 4 67 17 68 68 Entrance A Tel 4 33 0 4 67 17 68 68 FIRE SAFETY Tel 33 0 4 67 17 68 68 OFF SITE FIRE SERVICE POLICE STATION de Secours Principal Avenue de l Agau 1635 Avenue Albert Einstein Rond point de l Europe 34000 MONTPELLIER France 34970 LATTES France Tel 33 0 4 67 13 18 18 or 18 or 112 mobile Tel 33 0 4 99 13 67 00 or 17 or 112 mobile SAMU NEAREST HOSPITAL CHU de la PEYRONIE Clinique du MILLENAIRE 371 Avenue du Doyen Gaston Giraud 220 Boulevard P n lope 34295 MONTPELLIER Cedex France 34000 MONTPELLIER France Tel 15 or 33 0 4 67 33 49 95 Tel 33 0 4 99 53 60 00 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 57 Exhibitor safety instructions cont GENERAL EVENT ORGANIZATION 111 1 GENERAL PRESENTATION OF THE SHOW Cf Exhibitor s guide 111 2 SCHEDULE OF USE OF HALL Public opening DATES amp TIME A1 to A6 B1 to B5 24 to 26 November from 8 30 am to 6 00 pm 3 VARIOUS SERVICE PROVISIONS Cf Exhibitor s technical guide Ill 4 SITE CONSTRAINTS lll 4 1 Traffic movements inside the park The temporary occupation of this site implies compliance with the standards and conditions Times of access parking speed etc defined by the regulations in force in this enclosure and its surroundings These regulatory texts as well as the site specific
54. Open Every day except Saturday and Sunday e Times 9 00 am to 5 00 pm 2 CUSTOMS CLEARANCE FOR GOODS ORIGINATING IN NON EU MEMBER STATES During the SITEVI trade show the Exhibition Center site falls under the temporary admission regime under surveillance by customs Temporary admission begins on the day the materials arrive within the exhibition hall and end thirty days after the exhibition closes Imported goods must be cleared by the Customs Service before being placed on the Exhibitor s stand 2 ORDINARY LAW STANDARD REGIME Merchandise arrival Merchandise must be presented to the Customs Office under cover of one of the following documents a TIR Carnet international carriage of goods by road For vehicles arriving directly from abroad where such merchandise was verified and sealed by the originating country s customs service N B Transporters travelling under cover of a TIR Carnet taking on various merchandise including only a portion destined to an event must take all steps to ensure that the Paris Expositions office is the last unloading station Consequently when arriving at the office TIR vehicles must contain only merchandise destined for exhibition at the event No waivers shall be granted b Declaration for Transit Made in a land sea or airport border office when the merchandise entered c Waybill d Transit Document Items to be provided with a b c and d documents e Truck waybill only with TIR Carnet
55. RICITY 3 1 Electrical Facilities The electrical facilities for each stand must be integrally protected against surcharges and ground faults All metal grounds must be interconnected and connected to the stand s electrical switch board ground Electrical connections must be made inside connection housings Electricity cut off systems must be continuously accessible to stand staff 3 2 Electrical Equipment 3 2 1 Electric Wiring Electric wiring must be insulated for a minimum of 500 V which prohibits the use of H 03 VHH scindex wiring Use only wiring for which each conductor has its own protective sheath with all conductors housed in a single protective sheath 3 2 2 Conductors The use of conductors with a cross section less than 1 5 mm is prohibited 3 2 3 Electric Devices Class 0 3 electric devices must be protected by nominal differential current systems of at least 30 MA Class 3 electric devices must be connected to the protective conductor in their supply line For Class 3 electric devices those bearing the symbol are recommended 3 2 4 Multi sockets Only fixed based multi sockets or adapters are allowed moulded multi sockets 3 2 5 Halogen bulbs EN 60598 standard Lighting fixtures containing halogen bulbs must be e placed at a height of at least 2 25 m SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 47 e kepi away from flammable materials at least 0 5 m from wood and othe
56. TEVI Exhibition that shall take place from 24th to 26th November 2015 including during the assembly and dismantling periods The insurer AXA France Company 26 rue Drouot 75009 Paris Policy no 4 299 10 204 COVER 1 PURPOSE AND SCOPE OF THE COVER a Events insured The insurance covers any material damage losses and damage caused to the goods exhibited including the fittings of the stands pursuant to any non excluded event It is specified that acts of terrorism and attacks and Natural Disasters are only covered in France b Goods insured The insurance covers the goods of the exhibitors and the co exhibitors and the fittings of the stands 2 EXCLUSIONS OF COVER The exclusion of cover clause is the clause whereby the insurer when it defines the purpose of its cover expresses its intention to exclude from said cover certain events certain types of damage and more generally certain risks The insurer shall therefore not be liable for any event property or damage excluded by it through the exclusion clauses in case of damage a Events excluded Damage losses and deterioration suffered by the goods insured are excluded from the cover that result from foreign war or civil war from the direct or indirect effects of an explosion discharge of heat or radiation resulting from the transmutation of atoms or radioactivity as well as the losses due to the effects of radiation provoked by the artificial accelerat
57. aised Safety amp fire regulations cont level Its surface area must be less than 300 m Each stand must be equipped with fire suppression systems i e a water spray extinguisher placed at the bottom of each stairway and a CO2 extinguisher located near the electrical switchboard Should the raised level be greater than 50 m the appropriate supplemental fire suppression means must be manned by at least one safety agent at all times when the public is present 5 2 Entrances and Exits Raised levels must be served by evenly distributed stairs whose number and width shall be based on the surface area of said levels i e up to 19 m one 0 9 m stairway e from 20 to 50 m2 2 stairways one 0 9 m the other 0 6 m e 51 to 100 m2 either two 0 9 stairways or two stairways one 1 4 m and the other 0 6 m e from 101 to 200 m 2 stairways 1 4 m the other 0 9 m e from 201 to 300 m2 two 1 4 m stairways Only stairways separated by at least 5 metres shall be taken into account Exits must be indicated with an Exit sign in clearly visible white letters on a green background 5 3 Straight Stairs Straight stairs for public circulation must be constructed such that the steps comply with professional standards and flights have no more than 25 steps In so far as possible flights must be in opposite directions Step height must be between at least 13 cm and 17 cm at most width must be at least
58. and M3 1 shall be permitted for stand framework and partition construction and for building large furnishing crates counters display stands separation screens etc Conventional classification for wooden materials Order dated June 30th 1983 The following shall be deemed to have the characteristics of class materials e solid non resinous wood whose thickness is greater than or equal to 14 mm e solid resinous wood whose thickness is greater than or equal to 18 mm e wood derivative panels plywood lath fibreboard particleboard whose thickness is greater than or equal to 18 mm N B It is absolutely prohibited to place any facilities above the alleyways structure or fascia band bridge etc Safety amp Fire Regulations 2 2 Surfacing Materials 2 2 1 Wall Surfacing Wall surfacing natural textiles or plastics must be composed of MO M1 or M2 1 class materials They may be stretched or attached with clips Various very thin 1 mm max surfacing fabric paper plastic films may be used bonded directly on MO M1 M2 or material support surfaces However embossed or relief paper must be bonded directly to MO materials only Exhibited materials may be presented in the stands without required fire reaction testing Nevertheless if said materials are used for decorating partitions or fake ceilings and if they represent more than 2096 of the total surface of said elements the provisions
59. and title of the persons responsible for their surveillance and be accompanied by the device s descriptive leaflet a drawing of the device s installation on the stand and a document drawn up and signed by the installer certifying compliance with the present provisions No device of this type may be started if the authorization request was not submitted on time WARNING stands where radioactive substances are presented must be built and decorated with M1 class materials 9 2 X rays Authorization to present devices emitting X rays on the stands may only be granted if they and their accessories comply with the rules set forth in standard NF C 74 100 In particular the following measures must be taken e removing superfluous objects from around the x ray generator and the sample to be examined e materializing and signposting the area not accessible to the public e the leakage exposure rate must not exceed 0 258 micro coulomb per kilo and per hour 1 milliroentgen per hour at a distance of 0 10 x ray generator core Approval for the use of x ray machines must be requested from the administrative authority Prefecture Safety Board at least one month before the start of the event Contact the Safety Supervisor for information regarding the required administrative procedures regarding this request Such request on plain paper to be attached to the declaration for the machine or device in operation included in the appe
60. ations can be consulted by contacting the Organizer Management of parking and its duration traffic movements and access to delivery vehicles displaying authorisation will be set up around the hall and in the park Private vehicles must be parked in the car parks They must not approach the surroundings of the hall Any vehicle even parked must be able to be identified 1 4 2 Traffic movements inside the hall No delivery or private vehicles will be allowed in the hall during the assembly and dismantling periods without access authorisation from the organizer Means of transporting people motorised or not such as scooter bicycle roller blades electric vehicles etc are prohibited in the hall Plans showing traffic movement areas position and contact details of emergency services the location of open toilet facilities access schedules for machines and the storage areas will be posted at the entries The free movement of men and lifting equipment around the stands must be possible at all times during assembly and dismantling There must be no storage or parking on the traffic movement areas defined on the plan of the hall RESPECT INSIDE RESPECT OUTSIDE e The paths marked out for fire e Access routes for fire services and traffic movement areas services e storage areas e Parking areas e The environment by using non e Unloading areas polluting machines e Access gates
61. be removed by the exhibitors within the periods and at the times specified by the organiser in compliance with the laws rules and regulations and local practice regarding waste materials After these deadlines all costs incurred due to any failure to follow these instructions shall be borne by the exhibitor In addition the organiser may be entitled to have the items shipped to a depository of its choice at the exhibitor s expense and risk and the organiser will not be held liable for any total or partial loss or deterioration SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 37 11 04 The exhibitors must leave the places decors and equipment made available to them in the condition in which they found them Exhibitors responsible for any deterioration caused by their installations or their goods either to the equipment or the building or else to the floor space occupied will be held liable therefor upon presentation of evidence in support CHAPTER 12 DAMAGE 12 01 The term damage is understood to mean property damage or non pecuniary damage sustained by a person due to the action of a third party When an exhibition is held damage may occur e between exhibitors e between exhibitors organisers e between organisers exhibitors e between organisers customers 12 02 When an exhibitor suffers damage due to the action of another exhibitor both must settle the dispute in a responsible fashion as far as possible The orga
62. c 4 2 Rooms Setup in the Halls Independently of surfaces reserved for exhibition meeting rooms restaurants movie theatres or presentation rooms with stages or tiers etc may be setup Platforms and tiers for standing must have a resistance of 600 kilos per m2 Platforms and tiers with seats must have a resistance of 400 kilos per m Stairs accessing tiers must have a height of at least 0 1 m and at most 0 2 m with a going of at least 0 2 m In this case flights of stairs are limited to 10 and nose alignment must not exceed 45 As each case is specific a detailed drawing must be submitted to the Safety Supervisor who shall define the measures to be applied 5 RAISED LEVELS 5 1 General Remarks In accordance with standard NF P 06 001 raised level facilities must be sufficiently solid to resist weights of e levels of less than 50 m surface area 250 kilos per m2 e for levels of 50 m and over 350 kilos per m Under no circumstances may raised levels be covered N B The method for calculating weights or floor resistance certification must be submitted to the trade show Safety Supervisor during the assembly period In addition a certificate from an approved organization must certify stand stability addition an approved organization must verify the stability of all raised levels Piercing resistance must not be greater than that permitted in the relevant site Each stand may only have one r
63. ces 2 Blue carpet Laying lifting removal included gt Grey titan aluminium frame 2 Wooden melamine partition Dimensions of the partitions panels e Width 0 94 m e Thickness 7 mm e Height 2 25 m Overall height of partition panels 2 40 m Sign 1 per open side with company name and stand number 2 Spotlight 1 of 100 W per 3 00 sq m 2 Daily cleaning of your stand including Removal of the protective film from the carpet Emptying the waste paper baskets and vacuum cleaning of the floor e Furniture dusting SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 16 You have booked a Basic stand How to setup your stand gt Step 1 checking your booth sign The Basic stand booth sign must be completed in the Exhibitor s Area under My Forms gt Step 2 order any technical services electric connections phone lines parking facilities etc and additional stand equipment SITEVI provides a full range of services to improve the organization of your stand and to optimize your presence at the fair Details can be found in the Exhibitors Area under My Store 1 Additional services and equipment additional fittings flooring stock partitions lighting etc e furniture coffee machine flowers computer audio visual equipment stand daily cleaning 2 The technical services Electricity Car park e Slings Internet and phone connexions 3 Other ad
64. clude e 1 import certificate e 1 re export certificate e 2 transit certificates for re export 1 stays with the Exhibition office 1 serves as an accompanying document Note that the re exportation deadline is set in principle one month after the event closes without exceeding the Carnet s expiration This deadline will be specified by the Customs Service on the entry certificate and its counterfoil Moreover leaving the goods behind is not strictly excluded since goods sold for the domestic market may after being declared on form COM5 IM4 or EU4 and after being presented to customs be released to the market under the same conditions as if they were covered by national documents SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 24 Services cont Exhibitor restaurant service 2 Temporary and permanent restaurant SITEVI provides you and yours customers a restaurant with a capacity of 200 to 500 people in the Exhibition Hall and additional bar and other restoration point 2 Catering and reception services For more information about catering and reception organisation on stand and outstand please contact CARLE ORGANISATION 1 bis boulevard Magenta 75010 Paris France Tel 33 0 1 83 79 96 35 Contact Frangois RAYMOND E mail fraymond carle organisation fr Exhibitor s welcome The on site Exhibitor s Desk is located on the ground floor in Accueil A It is open every day since November 20 2015 f
65. contained in the preceding paragraphs shall apply to them However said provisions shall not apply to trade shows and stands specifically for interior decoration in which textiles and wall surfacing are presented 1 Or made so by fireproofing 2 2 2 Curtains Wall Hangings Sheer Curtains Curtains wall hangings and sheer curtains may be free hanging if they are class MO M1 or M2 They are however prohibited on stand entrance and exit doors but authorized on cabin doors 2 2 3 Paints and Varnishes Paints and varnishes are strictly prohibited if they are deemed flammable e g nitrocellulose or glycerol phtalic 2 2 4 Floor Podium Stage and Tier Surfacing Floor surfacing must be composed of M4 class materials and solidly attached Surfacing whether horizontal or not of podiums stages and tiers higher than 0 3 m and total surface area greater than 20 m must be constructed of M3 class materials If their total surface area is less than or equal to 20 m said surfacing may be constructed in M4 class materials N B for M3 or M4 class carpets on wood factor in the attachment method Fire reaction testing data must include the statement Valid for stretched laying on M3 class supports 2 3 Decorative Elements 2 3 1 Free Hanging Elements Decorative elements free hanging decor panels advertising panels with a surface area greater than 0 5 m2 garlands light decorative items etc must be compose
66. creased to 30 000 for repeat offenders 16 INVITATION CARDS The copying or re sale of invitation cards is strictly prohibited and shall be subject to prosecution and other sanctions If the fraudulent use of an invitation card re sale copying theft etc is brought to its attention the Organiser reserves the right to withdraw the invitation 17 DEMONSTRATIONS AND OTHER EVENTS a Demonstrations Demonstrations may only be held at the Show for those products that require a specific technical explanation Furthermore such demonstrations may only take place if the Organiser has given a special prior written authorisation Demonstrations on a podium raised above the initially planned floor height are strictly prohibited Demonstrations carried out using a microphone or which harangue or solicit in any manner are strictly prohibited Any full or partial closure of an Exhibitor s stand during normal opening hours to the public and in particular during any demonstration is strictly prohibited without express prior written authorisation from the Organiser b Other events All attractions shows and events taking place within an Exhibitor s stand area must be authorized in advance by the Organiser To this end the Exhibitor shall provide specific details of the planned event equipment and audio devices used type of event etc In any event the loud speakers used may not exceed 30 decibels dB and they must face the interior
67. cts such as porcelain glassware mirrors marble pottery terra cotta sandstone ceramics alabaster plaster waxworks cast iron works under glass or windows If the occurrence of these events cannot be excluded it appears however that they are not likely to deprive the exhibitor of the protection of the coverage offered in a large number of circumstances during the exhibition Nevertheless of these events excluded from cover we draw your attention to acts of petty theft or embezzlement committed by the insured s employees Thus such events may under no circumstances activate the insurance cover and shall therefore not be indemnified if they should occur b Goods excluded We draw your attention to the fact that the following goods are excluded from the cover Works of art Objects of special value An object of special value means an object whose intrinsic value is not related to the costs incurred to obtain it Furs skins and carpets Cash and notes Personal effects and objects jewels cameras radios electronic pocket calculators and all the objects belonging specifically to any person attending the event directly or indirectly Connected telephones Removable software and software packages Plasma or LCD screens the exhibitor can take out a Specific insurance policy to cover this equipment c Damage excluded The following items are always excluded from the cover granted by the Insurer Indi
68. d of MO or M1 class materials The use of signs and advertising containing white letters on a green background is strictly prohibited as said colours are exclusively reserved for indicating exits and emergency exits 2 3 2 Floral Decorations Floral decorations and synthetic materials must be limited If not said decorations must be produced using M2 class materials The present provisions shall not apply to trade shows and stands specific to floral activities N B For natural plants give preference to the use of peat humus which must be kept damp at all times 2 3 3 Furniture There are no requirements for common furniture chairs tables desks etc However crates counters shelving etc must be composed of M3 1 materials 2 4 Canopies Ceilings Suspended Ceilings Stands with ceilings suspended ceilings or full canopies must have a covered surface area less than 300 m Should the covered surface area be greater than 50 m the SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 46 appropriate fire suppression systems manned continuously by at least one safety agent must be provided during times when the public is present 2 4 1 Canopies Canopies shall conditions be authorized under the following e establishments protected by an automatic water based fire suppression system 2 the canopies must be composed of MO M1 or M2 1 materials e in establishments not protected by an automa
69. d of five 5 years beginning from the date of its Show Application Any Exhibitor who does not wish for all or part of its stand or any elements it contains logo brand model etc or any members of its team to appear in photos and or videos and or on the Internet by way of advertising material promoting the Show must advise the Organiser of this in writing before the start of the Show Furthermore any Exhibitor wishing to take photographs of the Show must inform the Organiser in writing beforehand Given this the Exhibitor will personally ensure it possesses all necessary authorisations to take photographs at the Show and is exclusively responsible for complying with any image rights enjoyed by Exhibitors 25 CATALOGUE Only the Organiser is authorised to publish republished and distribute the Show catalogue All information required by the catalogue publishing team will be supplied by the Exhibitors who remain responsible for it Under no circumstances will the Organiser be liable for any omissions or reproduction composition or other errors that may occur have 26 REGULATIONS Exhibitors are required to be familiar with and comply with all applicable regulations in force at the time of the Show as issued by public authorities or by the Organiser in particular the no smoking rules that apply to the public areas the Fire Safety Regulations and the Health and Safety Regulations The Fire Safety Regulations and the Health a
70. decoplus free fr The SITEVI architecture regulations include a list of presentation and layout standards for the stands which have been established to ensure that the exhibition runs smoothly and that people are able to visit it in optimum comfort A GENERAL INFORMATION 1 HALL FLOORS PILLARS AND WALLS It is strictly forbidden to drill screw nail or embed the walls cladding panels pillars and floor of the halls Attaching machines to be exhibited to these elements is also forbidden Exhibitors must not paint or mark on the walls pillars and floors of the halls Your stand area must be restored to its original condition Any damage reported during disassembly of the stand will be invoiced to the exhibitor responsible The exhibitor is personally responsible for his her suppliers decorators installers contractors etc 2 AISLES The aisles are not constructible area and no exhibitors signs cannot be installed Only the organizer is entitled to use these areas 3 DISABLED ACCES In accordance with the regulations and technical guide for all stands with a technical floor with a height greater than 2 50 cm it is necessary to realize an access for disabled people see Disabled access regulation page 46 4 DISMANTLING Your stand must be returned in its original state All trash stand structure carpet adhesive must be removed The damages occurred during the dismantling of the stands will be invoic
71. decorating the stand and the fire protection equipment to the heat energy produced by the light beams A declaration for the all laser installations must be sent to the administrative authority Prefecture Safety Board at least one month before the start of the event Contact the Safety Supervisor for information regarding the required administrative procedures regarding this request Such declaration on plain paper to be attached to the declaration for the machine or device in operation included in the appendix must be accompanied by the device s descriptive leaflet and a drawing of the device s installation on the stand and a document drawn up and signed by the installer certifying compliance with the present provisions No device of this type may be started if the declaration request was not submitted on time Safety amp fire regulations cont 11 EMERGENCY RESOURCES Emergency resources must remain visible Access to various emergency resources fire hydrant and hydrant stems first aid hose systems telephones extinguishers smoke release hatches etc must remain continuously unblocked 12 OPERATING INSTRUCTIONS It is prohibited to create on the exhibition surfaces in the stand and in clearance areas piles of crates wood straw cardboard etc Periodic daily cleaning must remove dust and waste of all types from the premises All waste and debris from cleaning and sweeping must be removed each day be
72. ditional services security hosting catering handling See the list of Partners in the Practical Information section of your Exhibitor s Area gt Step 3 Health and Safety The Health and Safety Notice must be completed in the Exhibitor s Area under My Forms gt Step 4 delivery of your stand on Saturday 21 November 2015 at 8 00 am SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 17 You have booked a Turnkey stand Reservation deadline October 2219 2015 Non contractual image Included services 12 00 to 24 00 sq m gt 24 00 sq m Carpet choice of 5 colors grey default Green Grey Red Melamine partition panels ht 2 40 m White Aluminium frame White Storage unit 2 00 sq m with 3 shelves and 1 hook Refrigerator 140 Litres Parking card 1 2 Coffee machine 150 servings 300 servings Floral decoration 1 green plant display 2 green plant displays Furniture 350 00 excl VAT 550 00 excl VAT Partially glass office 6 00 sq m included Daily cleaning included C Spotlight 100 W 1 light per 3 00 sq m Electric box 3 KWh 6 KWh Stand sign first side with name and stand number 1 per aisles be chosen on www services sitevi com My store section Daily cleaning with vacuuming includes vacuuming the floor including on upper levels emptying of ashtrays and waste paper bins wiping furniture and furnishing object
73. e Paris 92100 BOULOGNE Fax 33 0 1 46 05 76 48 E mail sps 2d o t fr SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 53 Exhibitor safety instructions cont OBLIGATORY During the assembly and dismantling periods access to the exhibition hall will be authorised only to people wearing an Assembly Dismantling badge Obligation of protection reminder Cf Chapter VIII 2 of this document You are reminded that wearing safety shoes reinforced toe caps anti perforation soles is obligatory for anyone who enters the show site during these periods For all people working from elevated platforms and any task presenting a risk wearing a hard hat is compulsory To be accepted into the hall electrical tools fixed or portable must be equipped with a vacuum or dust collection system Art R 4412 70 of code of work EVENT ASSEMBLY AND DISMANTLING DATES BARE STANDS EXHIBITORS Building Dismantling A1 to A6 from November 20 2015 8 00 am from November 26 2015 6 00 pm B1 to B5 to November 23 2015 11 00 pm to November 28 2015 2 00 pm BASIC AND TURNKEY STANDS EXHIBITORS Building Dismantling A1 to A6 from November 21 2015 8 00 am from November 26 2015 6 00 pm B1 to B5 to November 23 2015 11 00 pm to November 28 2015 2 00 pm On the last assembly day no motorised vehicle will be allowed into the hall Unless special dispensation has been granted by the organizer
74. e invoice due date If the payment deadlines set out in Clause 4 Payment Terms above are not respected a fixed fee of 40 for debt recovery fees shall be charged by the Organiser in addition to the late payment penalties referred to above Art L 441 3 L441 6 and D445 5 of the French Commerce Code This fixed fee does not preclude any other fees incurred by the Organiser in recovering unpaid invoices Stands will only be made available to Exhibitors once full payment has been received 29 Once a stand has been allocated to an Exhibitor the balance must be paid on or before the date indicated on the invoice If the balance remains outstanding after the due date the Organiser reserves the right to make the allocated space available to another applicant and or to prohibit the Exhibitor from occupying that space that notwithstanding the Exhibitor must still pay the outstanding balance to the Organiser 7 TAX Exhibitors from outside France can obtain a tax refund as follows For companies from European Union member countries Submit the refund request via the appropriate online State portal where the Exhibitor is registered in accordance with the provisions of Directive 2008 9 CE of 12 February 2008 In France this is the fiscal portal at www impot gouv fr A digital copy of the original invoices for all sums over 1 000 excl tax must be submitted with the online refund request The refund request must be s
75. e loads must be reduced and the working post must be adjusted to do the handlings in the best conditions Working space reduction of the distance that the loads need moving The staff must be trained in the risks of handlings The load must not split when it is moved For the handling of glass panels it is recommended to use suction cups In the same way for handling plywood sheets the use of handling clips or panel carriers is recommended The containers of bulk loads intended to be hung on working equipment used for lifting must be capable of resisting the efforts undergone during the loading transport handling and storage of the load and be equipped to prevent the untimely collapse of all or part of the load during the same operations The use of straps to fix the loose loads on the forks of the lifting trucks is obligatory IV 2 USE OF MACHINES WITH AN ENGINE The drivers must be at least 18 years of age and hold driving permits issued by the employer as well as the CACES safe driving aptitude certificate and the Special Medical Fitness Certificate The speed limit must be respected for any movement outside the hall It must be reduced and appropriate inside the hall These documents must be available for inspection on the site The users of these machines must comply with the manufacturer s instructions No carrying a passenger no lifting a person if the machine is not intended for the purpose USE OF NON POLLUTING
76. e must be protected from knocks falls and heat and no unauthorised person must be able to have access to them It is forbidden to keep or store gas bottles full or empty in the hall X FIRE SAFETY The fire safety regulations are deposited with the organizer and available in the Exhibitor Guide The Official Safety Committee is very strict as regards structural construction construction and decoration materials solidity and stability of structures upper floors emergency provisions electrical fittings etc The decisions taken by the committee during its tour of inspection are enforceable immediately At the time of this Committee s tour of inspection the stand installation must be complete The exhibitor or his representative must be present on the stand and be in a position to supply fire reaction reports drawn up by an approved French laboratory in respect of all materials used together with the reports of inspections of electrical installations soundness of structures etc Failure to respect these regulations may involve the removal of materials or it may be forbidden for the stand to be opened to visitors ORGANIZATION OF EMERGENCIES 1 COMPANY EMERGENCY MEASURES The company must have a first aid kit available on the site The contact details of the show s emergency first aid post are indicated on the hall plans The first aid worker present within each company on the site will provide first aid in the event of
77. e of substances with higher activity subject to the following measures Safety amp fire regulations cont e radioactive substances must be effectively protected e their presence must be indicated using the ionisation radiation schematics defined standard NF M 60 101 as well as their type and radioactivity e their removal by the public must be made materially impossible either by attachment to a device requiring the use of a tool to remove or by distance e they must be under constant surveillance by one or more exhibitors designated by name When such surveillance ends even in the absence of the public the radioactive substances must be stored in a fireproof container bearing very clearly the conventional symbol for ionizing radiation e the equivalent dose rate at all points in the stand must remain under 7 5 micro sieverts per hour 0 75 millirad equivalent in man per hour Approval or a waiver for the use of radioactive substances must be requested from the administrative authority Prefecture Security Board at least one month before the beginning of the event Contact the Safety Supervisor for information regarding the required administrative procedures regarding this request Such request on plain paper to be attached to the declaration for the machine or device in operation included in the appendix must specify the type and radioactivity of the substances and the group to which they belong the name
78. e recorded in writing by the organiser and may be used as a ground to refuse to allow the exhibitor to participate at future events 08 03 The organiser has the sole right to write publish and distribute the exhibitor s event catalogue free of charge or for good consideration It may assign all or part of this right as well as the advertising included in the said catalogue The information required for inclusion in the catalogue will be supplied by the exhibitors on their own responsibility and under penalty of non inclusion within the time limit set by the organiser 08 04 The organiser may without specific agreement include the exhibito s company name in exhibition information particularly catalogues intended for visitors and or exhibitors or on its website Should the organiser wish to distribute the exhibitor s personal data which was collected when the exhibitor registered with the exhibition with the exhibition information it must inform the exhibitor before doing so However when the exhibitor registers the organiser shall ask for its consent to use its image including its sign logo products or services or photograph of the stand and name in all canvassing documents and media for the purposes of advertising and promoting the exhibition When the exhibitor gives its agreement there is a presumption that its employees and or subcontractors have also agreed to the organiser possibly using their images at the time of the
79. e right to enter the event are delivered to the exhibitors under the conditions laid down by the organiser 07 06 Tickets for the persons or companies that they wish to invite are delivered to the exhibitors under the conditions laid down by the organiser Unused tickets may not be returned or exchanged and will not be reimbursed 07 07 The distribution and or sale by an exhibitor with a view to making a profit of tickets issued by the organiser for good consideration or free of charge is strictly forbidden The reproduction or sale of the said tickets may lead to court proceedings CHAPTER 8 CONTACT AND COMMUNICATION WITH THE PUBLIC 08 01 The exhibitors and their staff must be smartly dressed and extremely polite to all other persons such as visitors other exhibitors organisers security staff hostesses or all other service providers The staff must not bother customers nor move outside the stand Any failure to comply with this provision will be recorded in writing by the organiser and may be used as a ground to refuse to allow the exhibitor to participate at future events 08 02 The stand must be occupied by the exhibitor or its representative at all times during the hours when the venue is open to exhibitors including during the build up and tear down periods and when deliveries are made and at all times during the hours when the exhibition is officially open to visitors Any failure to comply with this provision will b
80. e selection committee shall make every effort to take account of the wishes expressed by the exhibitors the nature and interest of the items or services that they propose to present and the layout of the stand that they envisage setting up 04 05 If the venue at which the event is to be held so allows the plans filed and the descriptions of the lots shall include dimensions that are as precise as possible and specify the places and types of activity that will be organised during the exhibition When the exhibitor has been informed by the organiser of the advantages and possible disadvantages of its stand being close to the activities and if it did not object to the location before the beginning of the exhibition it will be deemed to have accepted any inconvenience and agrees not to bring any action against the organiser in connection with its direct environment of which it was not previously informed 04 06 Should there be an absolute need the organiser reserves the right to amend the following items whenever it deems it useful to do so in the interests of the event and at any time before or during the event without having to give prior notice thereof to the exhibitor the general and specific decoration the opening times and the schedule of the activities provided this does not significantly change the initial contract that was signed between the organiser and the exhibitor Should this contract be changed significantly the organi
81. e take away SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS Standard terms and conditions of exhibition floor space letting and stand equipment cont 23 SACEM DECLARATION Exhibitors wishing to play music at their stands must give the Organiser prior written notice Furthermore the Exhibitor is exclusively liable for complying with intellectual property laws relating to the playing of music Therefore the Exhibitor must lodge all necessary declarations relating to the playing of music at its stand to SACEM the French royalty collection association and pay the related royalties The Exhibitor holds harmless the Organiser against all claims and or actions brought by a third party as a consequence of the Exhibitor s failure meet its obligations 24 PHOTOS BRANDS The exhibitor for no charge expressly authorises the Organiser and the Comexposium Group to take should they wish to do so photos and or videos featuring the Exhibitor and or members of its team as well as any products exhibited at its stand use any such images freely on all media and in particular for the purposes of advertising including on the internet in France and worldwide for a period of five 5 years beginning from the date of its Show Application cite and reproduce for no charge its trade mark and company name as a commercial reference for the purposes of communication on any media including the internet in France and worldwide for a perio
82. ed on general prevention principles namely e To avoid risks e To plan prevention measures by coherent e evaluate risks which cannot be avoided integration of techniques work organization e To combat risks at source ania wonang e Totake account of technical developments o take collective protection measures giving them priority over individual protection e replace what is dangerous by what is measures not or by what is less dangerous The exhibitor has a duty and legal obligation to 1 Validate the Safety Instructions Notice on the website of the show 2 Pass on the information about these instructions to all service providers appointed by himself who work during the assembly and dismantling periods on his stand IF YOUR STAND IS e Installed by several independent companies e Installed by a decorator stand designer using at least two sub contractors e Includes a mezzanine floor If YES to at least one of these You must appoint an HEALTH AND SAFETY COORDINATOR for the assembly and dismantling periods and communicate his contact details together with his GHSPCP General Health and Safety Protection Coordination Plan to the D T Company before 20 October 2015 Your decorator stand builder or yourself are not allowed to carry out this mission Only a Health and Safety Coordinator having an official certificate of competence is allowed to carry out this mission D T SITEVI 2015 81 rue d
83. ed to the Exhibitor responsible The exhibitor is even responsible for its service providers and contractors decorators installers contractors B CONSTRUCTION RULES 1 MAXIMUM HEIGHT ALLOWED Maximum height allowed All construction or decoration items above 2 50 m must be positioned 1 00 meter recess with the aisles and the neighbouring stands The sides of desks decorations or panels facing neighbouring stands must be smooth plain and painted in neutral colours or covered in neutral colours wall covering No electric cable shall be visible see pictures page 44 2 RAISED LEVEL Raised level are authorized The surface is limited to 300 00 sq m and cannot exceed 50 00 of the floor area Structures must comply with a withdrawal of 2 00 m from the neighbouring stands and from the aisles see regulation in the fire safety regulation 3 STAND SIGN The sign must be located in an area between 4 00 and 6 00 m above the building floor The truss must not exceed the height of 6 00 m above the building floor The sign and truss must be integrated within the limits of the stand and respect a withdrawal of 1 00 m from neighbouring stands The banners must comply with a withdrawal of 1 00 m with neighbouring stands and should not interfere in the aisles 4 COVERING OF PILLARS A maximum height of 3 00 m from the floor is allowed It can be supported by the pillar but must be separated or at the very least insula
84. either with its own insurer or with the insurer approved by the organiser all insurance to cover the risks incurred by itself and by its staff or that it causes third parties to incur It shall provide evidence thereof when its registration is confirmed by producing a certificate of insurance The organiser will be deemed to be discharged of all liability particularly in the event of loss theft or any damage whatsoever 10 02 The organiser may if necessary require the exhibitor to take out the said insurance cover with a specific named insurance company in which case the rates and contract clauses will be specified for its benefit CHAPTER 11 TEAR DOWN OF THE STANDS AT THE END OF THE EXHIBITION 11 01 The exhibitor or its representative is required to be present at its stand when the tear down starts and until the stand has been completely removed 11 02 During the tear down period the exhibitor is bound to comply with the Charte professionnelle visant organiser l hygi ne et la s curit des salari s en situation de coactivit pendant les op rations de montage et de d montage des manifestations commerciales Professional plan for the health and safety of employees involved in joint activities during the build up and tear down periods for exhibitions drawn up by FSCEF 11 03 The stands goods items and special decorations along with the waste remaining from the materials that were used to decorate the stands will
85. embly dismantling period in the traffic movement aisles but in a storage area determined with the organizer s technical managers The exhibiting companies and their subcontractors must schedule the arrival of their equipment and materials their distribution as well as the departure of empty packaging so that they do not interfere at any time with the movement of machines and men in the aisles For the period when open to the public no machine will be allowed in the enclosure of the hall SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 60 Exhibitor safety instructions cont V CLEANING Exhibiting companies are responsible for cleaning their site and removing their rubble and waste of all kinds The worksite must be kept clean at all times to prevent hazards that could be caused by rubbish blocking the aisles around the stand They must plan the reservation and removal of skips and organise how they are filled It is the responsibility of each worker either to cover the skips or to weigh down the rubble to prevent it from flying around You are reminded that no worker must climb into a skip or truck VI INSTALLATIONS AVAILABLE DURING THE ASSEMBLY AND DISMANTLING PERIODS VI 1 INSTALLATIONS IN COMMON To ease the general organization of assembly and dismantling and improve working conditions the Safety Coordinator demand to the Organizer to ask the Venue to open additional communal toilet facilities in the e
86. en confirmation is sent to the exhibitor General rules and regulations 02 03 The organiser will have sole discretion with respect to the definition and organisation of the products and or services offered at its exhibition The organiser or the selection committee therefore reserves the right to reject provisionally or permanently any application to participate that does not comply with the required conditions either with respect to the stipulations laid down on the application form or with respect to those contained in the general rules and regulations governing exhibitions and or the special regulations or the nomenclature of the exhibition or else in the light of Public Policy or the defence of certain protected interests 02 04 An application may be rejected provisionally or permanently for any of the following reasons inter alia failure to provide all the necessary information failure to make payments or provide guarantees required by the organiser non observance of prior obligations and in particular of these general rules and regulations applicant s non compliance or the non compliance of its products or services with the purpose spirit or image of the event the exhibitor s going into court ordered administration the exhibito s proven insolvency failure to obtain administrative or judicial authorisations allowing it be present at the event the risk due to its presence of interference with the protected interests
87. epetitive length of time article R 4323 63 of the work code The companies may work at heights with scaffoldings or mobile platforms Approved personnel must assemble scaffolding respecting the directives or instructions of the manufacturer the platforms must be correctly positioned guardrails and stability props must be in place Article R 4323 77 scaffolding must be equipped on the exterior sides with collective protection devices as outlined in paragraph 2 of the article R 4323 59 The scaffolding must be level when it is used The wheels of mobile scaffolding must be locked in position when the scaffolding is in use No worker must remain on mobile scaffolding while it is being moved For the assembly of scaffolding steps etc it is essential for companies to equip their personnel with hard hats and safety harness in addition to safety shoes and gloves They must make sure that the use of these I P by their personnel is effective Legal restrictions concerning work at heights must be respected IX 3 MEASURES TAKEN CONCERNING CO ACTIVITY Within the framework of the timetable of assembly and dismantling work companies acting on the same site must take all appropriate individual protection measures to prevent hazards caused by superimposed work particularly during the installation and dismantling of gantries signposting light adjustments of the altimetric readings and assembly dismantling of large equipment
88. er vehicles shall be permitted within the halls if they have a direct relationship to the exhibition Installing stand semi trailers or similar is prohibited The gas tanks for motors presented stopped must be empty or equipped with locked caps Accumulator battery terminals must be protected so as to be inaccessible 8 3 Presenting Flammable Products containers for flammable liquids presented on the stands paint or varnish cans bottles aerosol cans etc must be empty except for a few samples in limited quantity for demonstrations 8 4 Prohibited Materials Products Gases Air nitrogen and carbon dioxide gas bottles shall be permitted without restriction 8 4 4 The following shall be prohibited in the exhibition halls pursuant to Article T45 of the safety regulations e distributing samples or products containing flammable gas balloons inflated with flammable or toxic gas celluloid items the presence of pyrotechnics or explosives the presence of ethylene oxide carbon disulphide ethyl ether or acetone 8 4 2 The use of acetylene oxygen hydrogen or a gas presenting the same risks is prohibited unless a specific waiver is granted by the appropriate administrative authority Prefecture Safety Board Contact the Safety Supervisor Mr Philippe WATTEAU 41 rue Lazare Carnot 77340 Pontault Combault France Tel 33 0 6 85 94 49 57 Fax 33 0 1 70 10 40 11 E mail philippewatteau num
89. ertising rules are restricted by the official national body that represents the profession It is understood that having a stand is not a form of advertising 06 04 The stands must be kept in impeccable condition throughout the event Each stand must be cleaned every day on the exhibitor s responsibility and at its expense The cleaning must by completed by the time the event is opened to the public 06 05 The rental of a stand is not a contract for the storage of goods In the event of theft from a stand the exhibitor will have no claim against the organiser 06 06 Exhibitors may not strip their stand nor remove any of their items before the end of the event even if the event is extended This article may be supplemented by a requirement to pay a deposit in the organiser s special rules and regulations 06 07 Bulk packing the covers used when the event is closed items and equipment not used in stand presentation and the staff cloakroom must be out of the sight of visitors Conversely it is forbidden to leave the items that are supposed to be on display covered during the business hours of the event The organiser reserves the right to remove covers from items without being held liable in any way for damage or losses that might result from such an action 06 08 Any failure to comply with any of the foregoing provisions will be recorded in writing by the organiser and may be used as a ground to refuse to allow the exhibitor to
90. ffects To be on the safe side it is strongly recommended that you watch closely over your stand and ensure that someone is always present until dismantling is completed This presence is your only safeguard against theft SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 11 Installation Dismantling cont Dismantling e We recommend you to inform your forwarding agents freight carriers and contractors that goods removal shall be completed at the dates and times specified in the exhibitor s entry exit schedule e All turnkey stands will be dismantled on Thursday November 26 Exhibitors are therefore kindly requested to remove their goods and personal effects on the evening when the exhibition closes i e on Thursday November 28 between 6 00 pm and 8 00 pm e Motor driven appliances are not allowed in the exhibition area before 8 00 pm e Handlers will start to deliver empty packing materials stored at your request on your stand on the Thursday November 26 from 7 00 pm at the earliest All equipment and decorations must be removed from the halls on Friday November 28 for 2 00 pm at the latest The goods and equipment not requiring dismantling and which are not removed within the given delays will be stored by the organiser at the exhibitor s expense On the other hand the organiser reserves the right to destroy at the exhibitors expense the stand and decor structures of whatever type which have not been d
91. fire safety representative haven t been defined The date of the safety committee tour of inspection hasn t been defined FIRE PROOFING EXPERT IN THE SOUNDNESS OF MAJOR STRUCTURE Groupement NON FEU 37 389 rue de Neuilly BP 249 92113 CLICHY France SOCOTEC MONTPELLIER Tel 33 0 1 47 56 31 48 1140 Avenue Albert Einstein 34000 MONTPELLIER France Groupement Technique Francais de l Ignifugation Tel 33 0 4 67 99 87 87 10 rue du D barcad re Fax 33 0 4 67 22 23 36 75017 PARIS France Tel 38 0 1 40 55 13 13 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 56 Exhibitor safety instructions cont 11 2 DEFINITION OF WORK AREAS VENUE HALL MONTPELLIER EVENTS PARC DES EXPOSITIONS DE MONTPELLIER Route de la Foire Al lo A6 34470 PEROLS France Information Tel 33 0 4 67 17 67 17 B1 to B5 Exhibitors service Tel 33 0 4 67 17 68 58 11 3 THE OFFICIAL BODIES INSPECTION OF WORK CRAM 615 Boulevard d Antigone Service des Risques Professionnels CS 19002 29 Cours Gambetta 34064 MONTPELLIER France 34000 MONTPELLIER France Tel 33 0 4 67 22 87 40 Tel 33 0 8 20 90 42 18 O PPR D 1 Avenue Emile Bertin Sans 34090 MONTPELLIER France Tel 33 0 4 67 63 47 50 Fax 433 0 4 67 54 54 14 CRAM Caisse R gionale d Assurance Maladie OPPBTP Organisme Professionnel de Pr vention du B timent et des Travaux Publics 11 4 EMERGENCY SERVICES
92. fitted they must be ordered as soon as possible and certainly before the fair in order to guarantee the best possible variety of ranges colour schemes sizes and delivery dates On site while the fair is being fitted they must be ordered as soon as possible and certainly before the fair in order to guarantee the best possible variety of ranges colour schemes sizes and delivery dates SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 14 You have booked a Bare stand gt Step 3 plan approval Your stand s decoration plan must be submitted to SITEVI architects before October 20 2015 together with your stand fitting form DECO PLUS 1 rue Paul Delaroche 75116 Paris France Tel 33 0 1 47 63 94 84 Fax 33 0 1 43 80 59 63 Email w decoplus free fr Check which details to provide in the Architecture and Decoration Regulations in your Exhibitors Area under My Regulations gt Step 4 your stand at the fair Please check the assembly schedule in your Exhibitor s Area under Practical Information Schedule During fitting and dismantling To order trucks for the evacuation of your waste consult the section My Store in your Exhibitors Area To order clean up skips see the My Store section All stands equipment merchandise and waste stickers carpet etc absolutely must be removed before the end of dismantling If you do not make use of the services provided by the organize
93. fore the opening to the public and be removed from the establishment On stands equipped with a first aid hose system clearance of one metre next to the device must be left free of any equipment up to the public traffic alleyway The presence of panels or cloth masking the device is absolutely prohibited constantly SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 51 Safety amp fire regulations cont SUMMARY OF FRENCH AND EUROPEAN EQUIVALENCES A European Standards Non combustible e 1 or B European Standards Non flammable 2 C European Standards Flammable with difficulty or D European Standards Moderately flammable M4 or E European Standards Easily flammable AUTHORIZED MATERIALS DOCUMENT TO BE Wood or wood composite gt 18 mm not laminate Wood not laminate agglomerated plywood lath SUBMITTED None assimilated materials Wood 18 mm and 5 mm Wood 18 mm laminate M3 original or D European Standards Report M3 or Labels on materials Plywood Agglomerate 5 mm wood based composite 1 or fireproofed on both sides with paint varnish salts by an approved applicator B European standards Reports 1 or fireproofing certificate with name of the product descriptive leaflet application date Carpets on the ground Natural M4 or E European Standards Synthetics M3 or D European standards Reports Fab
94. he organiser may cancel or postpone the exhibition if it finds that the number of registrations is clearly insufficient Registered exhibitors shall then be reimbursed for the amount of their down payment or participation fee Until the final day for registration the exhibitor shall bear the entire risk relating to the fact that the exhibition may not be held particularly the sole burden of the expenses it believes it will have to incur in anticipation of the exhibition General rules and regulations governing exhibitions cont 13 02 The organiser may also cancel or postpone the event in case of a situation of force majeure Situations of force majeure that justify the cancellation or postponement of the exhibition at any time are any new health climatic economic political or social situations at local national or international level that are not reasonably foreseeable when the exhibitors are informed of the exhibition that are beyond the organiser s control that make it impossible to put on the event or that entail risks of disturbance or disorder that might seriously affect the organisation and proper running of the event or the safety of property or persons The possibility of the exhibition being postponed and or the treatment of the sums paid will be determined in each organiser s special rules and regulations 13 03 Any breach of these rules and regulations of the special rules and regulations by which they are supplemented
95. hibitor is prohibited from assigning or subletting any stand or part of stand that it has been allocated without prior written agreement from the Organiser If the Organiser agrees to the subletting the Exhibitor must pay individual registration fees for each of the companies present at the stand The Exhibitor will ensure that any sub lessee of its stand complies with these Terms and Conditions The Exhibitor is liable for any breach of these Terms and Conditions committed by sub lessees at its stand Moreover the Exhibitor hereby holds harmless the Organiser against any dispute claim charge judgement and or miscellaneous disbursements that may arise as a consequence of any company present at its stand in relation to their participation in the Show 30 12 STANDS Information regarding the installation and removal of stands will be available in the Exhibitor s Guide a Stand layout and decoration Products may only be presented inside the stand area in a manner that does not encroach upon the aisles and does not interfere with neighbouring stands in any way In the event of noncompliance the Organiser may remove the products and or equipment at the offending Exhibitor s expense The Exhibitor must create an ambiance that properly reflects the products it is exhibiting and shall pay particular attention to the general decoration of its stand All materials and products should be displayed in an aesthetically pleasing ma
96. ibitor will be notified of the Organiser s decision acceptance or rejection of an application by email SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS If admitted to the Show Exhibitors are definitively committed to paying the Organiser the total amount due for their participation in the Show and or their order for an equipped stand In the event of rejection the Organiser will refund the amount of the first instalment paid by the Exhibitor if appropriate It is expressly stated that the rejection of an application is at the Organisers discretion and cannot give rise to compensation The Organiser reserves the right to not process any Application Forms sent after the application deadline has passed the postmark shall serve as proof of date After this date has passed the Organiser no longer guarantees stand equipment availability 3 INVOICING TERMS All prices stated on the Organiser s documentation and on the Show website are expressed in euros exclusive of taxes In accordance with the legislative and regulatory requirements that apply to these services the value added tax at the current applicable rate will be added 4 PAYMENT TERMS Payment of contractually due amounts shall be made as they fall due and in the following manner the first instalment deposit shall be paid at the time that the Application Form is sent by post or the stand request is validated online by cheque or bank transfer or when the applica
97. ibitors and the nature of the products exhibited So as to be able to do this and taking into account the inherent constraints imposed in the placement of Exhibitors the Organiser reserves the right to modify the surface area requested by the Exhibitor up to a maximum of 20 and to modify the corresponding invoice accordingly without this giving the Exhibitor the right to cancel its booking The Organiser has exclusive discretion to determine both the general layout of the Show and the allocation of stands Participation in previous events does not give the Exhibitor any special rights to stand locations Any complaints made by an Exhibitor about the allocation of stand areas should be addressed in writing to the Organiser within seven 7 days of receiving of the Show floor plan Any such complaints must be supported by documentation that clearly sets out the actual and serious nature of the complaint The Organiser will do its best to meet justified requests to change the location of a stand If the Exhibitor has not contacted the Organiser within the seven 7 day period it shall be deemed to have accepted the stand allocated to it Under no circumstances shall the Organiser be held liable for any consequences arising from the location of a stand allocated to an Exhibitor 11 SUBLETTING SHARED EXHIBITING Exhibitors may not provide advertising services on any media for a company that is not itself an Exhibitor Furthermore the Ex
98. ion of particles from confiscation sequestration seizure or destruction by order of any government or public authority as well as the consequences of any ingringements of flooding or overflowing of stretches of natural or artificial water rain water floods tidal wave moving blocks of snow or ice or other natural disasters except those covered under the Law on natural disasters no 82 600 of 13 07 82 cf Article 2 above of a specific defect wear and tear age slow deterioration moths parasites and rodents of any kind of the insufficiency or unsuitability of the packing or packaging Insurance regulations for exhibitions of simple thefts or misappropriations committed by the employees of the Insured Party or of the beneficiary as well as of the intentional or fraudulent fault of the insured party or of the beneficiary who have the strict obligation to act in all circumstances as if they were not insured of the influence of atmospheric agents for object exposed to the air of epizootic as regards animals of the fading of flowers trees ad floral decorations as well as of any plants of any losses or disappearances on the stands where free distributions or tastings are made of any goods or beverages whatsoever of any sanitary or disinfection measures or cleaning repair or renovation operations of the defective assembly or dismantling of the objects insured of the breaking of fragile obje
99. ismantled by the exhibitor within the given delays No claim will be accepted in this respect Stands cleaning Waste removal gt During installation and dismantling period Cleaning provider will be present at the General Commissioner s Office located in Hall e To rent small waste bins please order it on your Exhibitor s Area section My Store All materials and decorative items must be removed by the end of dismantling period If this is not the case all installations and decorative structures will be removed and disposed of by organizer at the expense risk and peril of the exhibitor This operation will be invoiced to the exhibitor Advice If you choose to hire a decorator outside your company make sure the quote includes many references to installation deposits and abductions waste otherwise let them add 2 During opening period Stands cleaning is included Removal of the protective film from the carpet e Emptying the waste paper baskets e Vacuum cleaning of the floor e Furniture dusting SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 12 24 gt 26 NOVEMBER 2015 SITEVI PARC DES EXPOSITIONS DE MONTPELLIER 6 INTERNATIONAL EQUIPMENT AND EXPERTISE EXHIBITION FOR THE VINE WINE OLIVE FRUIT VEGETABLE PRODUCTIONS an event by come gt lt Posium The place to be If you have booked a Bare stand Included services 2 Your space marked on the floor
100. lation and dismantling the stand must be permanently guarded by the Exhibitor or by one of its employees During the hours of closure to the public et or to exhibitors the audiovisual equipment used for advertising purposes such as video recorders cameras video cameras and portable microphones must be stored in a locked cupboard and or specific area If you fail to do so you risk being denied coverage by the insurer 3 PROVISIONS SPECIFIC TO OBJECTS OF VALUE Objects in precious metals gold silver or platinum precious stones pearls gold or silver plate time pieces and any objects of a small size and or of great value must be locked up During the hours of opening of the exhibition to the public in solid showcases equipped with thick glass and locked by safety locks During other times installation closure dismantling in a safe approved by the insurer If you fail to do so you risk being denied coverage by the insurer The risks of theft are only covered in the event of break in or in the event of violence committed against the guard or guards 4 PROVISIONS SPECIFIC TO TAKEAWAY SALES Uniquely for the exhibitions concerned The cover applies for goods intended for takeaway sales The insurance only covers goods in locked storerooms or placed in solid cupboards entirely closed and locked with security locks The Theft cover is restricted to theft by break in from the storerooms and or cupboards In the
101. less the organiser has granted an exemption from this rule 08 08 Any light or sound advertising and any promotion entertainment or demonstration that could cause crowding in the aisles must have the organiser s prior approval The organiser will be entitled to revoke any authorisation that may have been granted in the event of disturbance to movement to neighbouring exhibitors or to the event itself 08 09 Audible advertising and touting in any form whatsoever are strictly forbidden The exhibitors must not obstruct the aisles or encroach upon them in any circumstance unless they have exceptional prior written authorisation from the organiser 08 10 The exhibitors must make every effort to provide the public with fair objective and comprehensive information about the qualities prices and sales conditions of their products or services and the related warranties in compliance with the rules and regulations They must not use any advertising or carry out any action whatsoever that could mislead or constitute unfair competition Exhibitors are informed that purchases made at the event are not subject to Articles L 311 10 and L 311 15 of the French Consumer Code Code de la consommation seven day cooling off period except for purchases that are covered by a consumer credit agreement and purchases that result from a personal invitation to go to a stand to collect a gift Should any exhibitor be found to be claiming the opposi
102. lic commonly known as the nomenclature These rules and regulations will if necessary be supplemented by special rules and regulations specific to each event or by a guide or exhibitors manual The term special rules and regulations means the provisions specifically applicable to any such exhibition which supplement the general rules and regulations governing all exhibitions The special rules and regulations may not contradict the general rules and regulations in any event The special rules and regulations may be supplemented by a guide or exhibitors manual if necessary The term guide or exhibitors manual means the document given sent or made available online by the organiser at the time when the exhibitor applies to take part in the exhibition containing information relating to the exhibition the rules and regulations forms on which to order services and all other relevant information affecting the exhibitor s participation in the exhibition All of the provisions of this document will apply to the exhibitor The term stand means the space taken up for the presentation of products or services or the space in which customers or players operating in the same sector are brought together The term exhibition catalogue means an electronic or paper document containing a list of the exhibitors their contact details the stand numbers and all other information relating to the exhibition In the event of doub
103. livery access Article R 4323 65 The collective protection devices must be designed and installed in order to avoid a gap at work station access points namely when a ladder or staircase is used However when such a gap is unavoidable measures must be taken to ensure equivalent safety If a company fails to establish collective protection the absence of which constitutes a risk for other trades and its own staff the exhibiting company will have these collective protective measures set up by a company of its choice at the expense of the defaulting company Any ensuing work stoppage will also be charged to the defaulting company VIII 2 INDIVIDUAL PROTECTIONS When collective protection system cannot be implemented the workers protection must be ensured by appropriate stop falling system that cannot permit a free fall as more as one meter When this kind of equipment is used the worker must never leave alone Companies that have to intervene during the assembly and dismantling periods must among other things provide their staff with the following individual protection equipment IP Work clothes Gloves adapted to the work Safety hard hats compliant with standards e Safety shoes reinforced toes anti perforation soles SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 62 Exhibitor safety instructions cont e Safety harness that conforms to standards when the collective protection provisio
104. losure to third parties or to its use for commercial purposes by sending a letter to COMEXPOSIUM ASSURANCES F CONTACT DETAILS OF AND INFORMATION ABOUT THE INSURANCE BROKER COMEXPOSIUM ASSURANCES Insurance brokerage firm registered with ORIAS under number 10 058 342 and located at 70 Avenue du G n ral de Gaulle 92508 Paris La D fense Cedex Telephone 33 0 1 76 77 11 11 The registration of COMEXPOSIUM ASSURANCES can be verified at www orias fr COMEXPOSIUM ASSURANCES is subject to the control of the Autorit de Contr le Prudentiel ACP located at 61 rue Taitbout 75436 Paris Cedex 09 Switchboard 33 0 1 55 50 41 41 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 40 Insurance regulations for exhibitions cont COMEXPOSIUM ASSURANCES is a subsidiary of the COMEXPOSIUM company COMEXPOSIUM ASSURANCES offers only property and casualty insurance policies at the exclusion of public liability and life insurance policies COMEXPOSIUM ASSURANCES has a civil liability guarantee and a financial guarantee in accordance with the insurance law which it has obtained from the ALLIANZ company COMEXPOSIUM ASSURANCES has no financial ties to insurance companies To assist it in offering the above mentioned insurance policy COMEXPOSIUM ASSURANCES has granted power to the EXPOSIMA company agent intermediate underwriter registered with ORIAS under number 11060629 whose head office is located at 70 avenue du
105. m 7 00 pm Monday November 23 7 00 am 12 00 pm OPENING Tuesday November 24 7 00 am 7 00 pm Wednesday November 25 7 30 am 7 00 pm Thursday November 26 7 30 am 6 00 pm Bare stands Fitted stand Basic e Turnkey DISMANTLING Thursday November 26 6 00 pm 12 00 pm From 21 11 15 7 00 am to 26 11 15 11 00 pm permanent power Friday November 271 7 00 7 00 pm Saturday November 28 7 00 am 2 00 pm SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 10 Build up Installation Dismantling During installation and dismantling exhibitor s car park are free No cars will be allowed inside the halls Lorries traffic will be controlled Empty packing materials must be removed immediately and stored by the exhibitors or their freight carriers Storage space on stands must not be used to keep packing materials or any other goods that could constitute a fire hazard Setting up must be completed by the time the Safety Commission makes its inspection The person in charge of your stand must be present at this time Date and time will be announced later No motor vehicles will be allowed into the halls on Monday November 23 unless special dispensation is granted by the organizer To enter the exhibition Halls during installation and dismantling all personnel must wear personal safety equipment in
106. n and regulatory provisions and the Organiser shall not be held liable for any failure to comply particularly in the event of a dispute with another Exhibitor or a visitor to the Show In the event that a competent court finds the Exhibitor guilty of counterfeit regardless of the date the Organiser reserves the right to demand the Exhibitor comply with the court s ruling Failing that the Organiser reserves the right to refuse the Exhibitor admission and to enforce sanctions under these Terms and Conditions without the Exhibitor having the right to claim any compensation 21 DISPLAYING PRICES Prices must be shown inclusive of all taxes and in the French language in accordance with current applicable legislation and must be clearly displayed to ensure the public is well informed Any price reduction announcements discount rebate or cashback offer through labelling marking or display must comply with all current applicable legislation and regulations relating to the advertising of prices to consumers and may only appear on small posters within the stand area The maximum size of any such small poster is 30x20cm 22 SALES FOR TAKE AWAY Unless stated otherwise any sale whereby a purchaser may take immediate possession at the Show of the purchased items is prohibited In any event and when authorised the Exhibitor will comply with all applicable regulations in force on the Show day s relating to the sale of items for immediat
107. n the machine s capacity To increase the value of the truck s counterweight To lift a poorly balanced load To lift a load with only one arm of the fork To move around with a high load To brake sharply To take corners at high speed Not to observe traffic signs To use traffic lanes other than those established To carry people on trucks not specially designed for the purpose To leave the engine running in the absence of the driver To lift people with trucks not specially designed for the purpose To abandon a truck in the movement aisles or on a slope To leave the ignition key in the vehicle when the driver is absent To park or go under a fork in the high position even unloaded To smoke near a charging battery or while thermal trucks are being filled To place metal parts on accumulator batteries IV 4 STORAGE It is imperative for materials to be stored on the aisles or parts of aisles reserved for this purpose in the enclosure of the worksite or the storage areas when they are provided For this purpose traffic movement plans will be posted at the accesses to the hall The schedules and restrictions of use will be specified on these plans All workers are asked to respect these plans scrupulously At the end of assembly racks pallets etc must not be stored inside the Show and in the areas behind the claddings unless authorised to do so by the organizer Machines must not be stored during the ass
108. nation of the operating method follow up of preventive measures that have been defined for each task in the Individual Safety and Health Protection Plan VII 2 REGISTERS VII 2 1 Legal Registers The enterprise must hold obligatory legal documents at the site as they may be asked for by administrative inspection services VII 2 2 Joint site visits When they arrive on the assembly and dismantling site companies who have never worked on the site before must make a joint inspection visit with the Safety Coordinator of their stand A site visit file will be established by the Coordinator and signed by each company manager SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 61 Exhibitor safety instructions cont The safety and protection measures are defined with the site managers and the stand Safety Coordinator in reference with the G H S P C P established by the Coordinator taking account of the event G H S P C P according to the state of the site at the time of the visit and the way the visit is carried out VII 3 ACCESS Access to the show site is only possible for persons and vehicles carrying authorisation or a badge given by the organizer Badges will be distributed to each worker in the event Notices prohibiting access to the public stating the essential safety regulations to be observed on the site will be posted up at the hall entrances These accesses will be guarded Visits to the worksite by persons
109. nature Contact information for approved applicators may be obtained from GROUPEMENT TECHNIQUE FRANCAIS DE L IGNIFUGATION 10 rue du D barcad re 75017 PARIS France Tel 33 0 1 40 55 13 13 N B Fireproofing may only be applied to wooden panels or natural fabrics or those with a significant proportion of natural fibres It is not possible for synthetic fabrics or plastics VERY IMPORTANT Original foreign reports may not be used Only reports from approved French laboratories shall be accepted Euroclass classification table at the end of the present rules 2 7 Exterior Stands and Marquees Tents and Structures Any building or constructions located outside the Halls must have a case file indicating site location dimensioned drawings of the construction with surface area number of levels etc This file must be submitted for approval to the Security Supervisor at least two months before the event In some cases smoke evacuation verification of assembly solidity stability and a verification of electrical facilities by an approved body may be requested Marquee tent structure definition A closed itinerant establishment with a flexible cover for various uses This type of establishment must have an attestation of conformity delivered by a Marquee Tent and Structure Verification Office Contact the Security Supervisor Cabinet Watteau for information regarding the steps to take 3 ELECT
110. nd Safety Regulations will be communicated to Exhibitors in the Exhibitor s Guide The Organiser prohibits the operation of any stand that does not comply with these regulations 27 PRACTICAL INFORMATION Once a stand has been allocated all information relating to the Exhibitor s participation in the Show will be supplied on the Practical Info page in its Exhibitor Area of the Show s website The Exhibitor also undertakes to comply with health and safety regulations and customs formalities as well as the limitations imposed on stand layouts 32 28 CUSTOMS Each Exhibitor is responsible for carrying out any applicable customs formalities for materials and products originating from outside of France The Organiser shall not be held liable for any difficulties arising in relation to such formalities The Exhibitor holds harmless the Organiser against any disputes and or claims relation to this and will compensate the Organiser for any loss suffered as a consequence of the Exhibitor s failure to comply with the necessary customs formalities 29 CANCELLATION OF THE SHOW DUE TO A FORCE MAJEURE EVENT In the event that the Organiser cancels the Show due to a force majeure event as recognised by French jurisprudence the Organiser will immediately notify the Exhibitors If this occurs the Organiser shall not be held liable for any loss or damages but shall return to theExhibitors any amounts paid to it by them Force majeure
111. nd is charged with creating the infrastructures of the stand is considered as a company The exhibitor is responsible for his own suppliers and sub contractors The company director remains responsible for the safety of his employees and is required to implement the means necessary to avoid and control risks The courts severely sanction any damage to the health or safety of employees and the civil and or penal liability of the company director can be invoked The companies declare that they have taken note of the texts quoted in this document as well as the general conditions of the show organization deposited with the organizer In addition it is supposed that companies have a Taken note of plans and documents useful in carrying out the work and of event technical files and that they have taken due note of the sites places and installation areas of major structures and of all general or local elements relating to the execution of the work b Perfectly understood all the conditions for carrying out the work and have been made fully aware of their importance and their particular features Made a detailed visit of the site and taken note of all the physical conditions and all constraints pertaining to the places of work accesses and surroundings to the ready execution of the work and to the on going organization and operation of the worksite SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 55 Exhibitor safety instruc
112. ndix must be accompanied by the device s descriptive leaflet a drawing of the device s installation on the stand and a document drawn up and signed by the installer certifying compliance with the present provisions No device of this type may be started if the authorization request was not submitted on time 4 Radioactive element classification based on relative radio toxicity shall be that defined in Decree no 66 450 dated June 20th 1966 regarding the general principles of protection against ionizing radiation SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 50 Autorit de Suret Nucl aire ASN 6 place du Colonel Bourgoin 75572 Paris 12 France Tel 33 0 1 43 19 70 75 Fax 33 0 1 43 19 71 40 10 LASERS The use of lasers in the exhibition halls shall be permitted subject to compliance with the following provisions e no case shall the public be subjected to the direct or reflected laser beam e the device and its ancillary equipment must be solidly attached to stable elements e the device s surroundings and the area covered by the beam must not contain elements reflecting the relevant wavelengths e housing containing the laser and its optical deviation system must be class or l in accordance with standard NF C 20 030 e Exhibitors must ensure during testing outside the presence of the public the absence of reaction from materials used for fitting out and
113. nearest to a supply duct Any change to the position of the appliances will be charged at a flat rate of 47 80 excl VAT lt Advice e USE the supply ducts see plan sent when positioning your telephone appliances so as to avoid laying cables across the floor Otherwise you can order a floorboard e PUT the telephone in a safe place before leaving the stand 2 Important Exhibitor is responsible for all the equipment rented to him and for all damage and prejudice caused in case of using mistake fthetelephone is not returned you will be charged an amount of 80 00 excl VAT 2 Prices Attention these prices EXCLUDING OF TAXES any order includes 20 00 supplement corresponding to the VAT PU excl VAT PU excl VAT T1 Analogic line and 1 basic telephone including 45 call credit 174 50 T2 Additional telephone communication On invoice For any information contact the Exhibition Park of Montpellier EXHIBITORS SERVICE E mail regiesitevi montpellier events com Tel 33 0 4 67 17 68 58 BILLING amp ACCOUNTINGSERVICES E mail sitevi montpellier events com Tel 33 0 4 67 17 68 28 Fax Parc des Expositions 33 0 4 67 17 68 27 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 74 Exhibition Center Technical Services INTERNET 2 Included services e Temporary connection to a line giving you access to the Internet providing your computer has an Ethernet
114. ness in addition all floors where the public may go must include an integrated ambulant disabled persons ramp which may not impinge upon the travel circuits It must be 0 9 m wide with a slope between 296 and 596 2 6 Fireproofing Proof of fire reaction classification for the materials used in the exhibition halls must be provided upon request to the Safety Supervisor in the form of labels reports and certificates Surfacing and materials fulfilling the safety requirements are available for purchase from specialized merchants who must provide certificates corresponding to material classification To obtain a list of such merchants contact GROUPEMENT NON FEU 37 39 rue de Neuilly BP 249 92113 CLICHY France Tel 33 0 1 47 56 30 81 Fireproofing must achieve M2 quality for materials which in their normal state are moderately or easily flammable This may be accomplished by spraying a special liquid by applying a special paint or varnish with a brush or by soaking an a special bath Fireproofing must be performed either by decorators who must be capable of providing information regarding material processing or by an approved applicator who shall provide the exhibitor with an approved certificate including the following information type surface area and colour of the treated surfacing the product used operation date as well as the operator s Safety amp fire regulations cont stamp and sig
115. niser must be kept informed of the dispute but has no obligation to act as a mediator or arbitrator Its role is to check that the contractual provisions governing its relations with the exhibitor are complied with If one of them decides to invite an authority to intervene it has a duty to warn the organiser in order to preserve the image of the exhibition as far as possible 12 03 When damage occurs as the result of a dispute between an organiser and an exhibitor and affects another exhibitor the exhibitor must submit a written request to the organiser The organiser shall reply to the exhibitor s request promptly provided the request is legitimate and justified The organiser will have only a best endeavours obligation 12 04 When the organiser suffers damage due to the action of an exhibitor the former shall issue a notice requiring the exhibitor to cause the problem to cease If this provision is not complied with the organiser shall make a written record of its failure which may be used as a ground to refuse to allow the exhibitor to participate at future events 12 05 The organiser has a duty to provide general information about the general running of its exhibition 12 06 The organiser has no obligation to intervene in disputes that may arise between exhibitors and customers and will not be held liable for disputes that arise between exhibitors and visitors in any circumstance CHAPTER 13 MISCELLANEOUS PROVISIONS 13 01 T
116. nner The use of stalls is strictly prohibited Stock must be kept in a storeroom Exhibitors must comply with the maximum height regulations for stands and signs as set by the Organiser refer to the Exhibitor s Guide for further details decoration on any stand shall exceed the height limits without the prior written agreement of the Organiser Any breach may result in the immediate disassembly of the Exhibitor s stand at the offending Exhibitors expense Where the Exhibitor is allocated an island stand it shall not construct extra partitions without obtaining the prior written agreement of the Organiser The Exhibitor must within the time frame set out by the Organiser submit a draft layout of materials and equipment for approval All Exhibitors must obtain approval for their layout plan directly from the Organiser or indirectly from an external service provider appointed by the Organiser b Stand use compliance with applicable laws and regulations The Exhibitor agrees to comply with all laws and regulations that apply to its business and or the services and businesses that it wishes to develop within the scope of its participation in the Show To this end the Exhibitor will lodge all mandatory declarations and obtain the necessary approval and or accreditation including for selling and giving away drinks to be consumed on site so that under no circumstances shall the Organiser have cause to be concerned Lastly the
117. ns cannot be implemented Art R 4223 61 of the Work Code e Welding mask and safety goggles during welding unloading or grinding work Respect for these provisions and the upkeep and good condition of this equipment is the responsibility of each company Wearing safety shoes safety toe caps anti perforation soles is compulsory for any person entering the show site during the assembly and dismantling periods For all people working from elevated platforms and any task presenting a risk wearing a hard hat is compulsory IX GENERAL RULES OF CONSTRUCTION IX 1 DECORATIONS The decorations must as much as possible arrive on the site ready to be assembled so as to reduce building operations to the minimum and the risks which result from this They must be designed for safe clean dismantling It is strictly forbidden to blow out panels and partitions during dismantling IX 2 WORKING AT HEIGHTS Decree nr 2004 924 of 01 09 2004 concerning the use of work equipment made available for temporary work at a height and integrating new provisions in the labour code Articles R 4323 58 to R 4323 90 Ladders stepladders and footstep platforms must not be used as work positions Article R 4323 63 of the work code However these facilities may be used when it is impossible to use equipment providing a collective protection to the workers or when the risk has been evaluated as low and the work is for a short and non r
118. ns created at trade shows and exhibitions are given hereafter ACCESS TO SINGLE LEVEL STANDS Each stand area open to the public fitted with a floor higher than 2 cm must be accessible to People of Reduced Mobility PRM One or several ramps of a minimum width of 90 cm will facilitate this access Slopes will respect the following percentages e 4 slope without limit to the length of the passageway e 59 slope on a length of less than 10 e 8 slope on a length of less than 2 m 10 slope on a length of less than 0 5 m Clearance of a radius of 1 5 m will be left free for manoeuvring at each end of the ramp PATHWAYS e Width of 1 40 m minimum ACCESS TO STANDS ON UPPER FLOORS 1 When the numbers of general public hosted on the upper floor does not exceed 50 people the services on the upper floor must be equivalent to the ground floor If this is not the case and or if the numbers of the public hosted on the upper floor exceeds 50 people the upper floor will be accessible via a lift in compliance with the standard NF EN 81 70 This installation must be verified by an organisation approved by the Ministry of the Interior before its use 2 Respect the provisions of article 7 1 of the aforementioned order regarding staircases Width of 1 20 m between hand rails e Two continuous hand rails extended at the top and the bottom of the staircase horizontally returning on a partition or extended by the leng
119. nt that a risk occurs In addition the insurance benefit shall be paid for losses in amounts greater than the deductible and for the portion in excess of the deductible For all these reasons we believe that the AXA France insurance policy no 429910204 is an appropriate solution based on the situation the needs expressed and the financial terms and conditions of the policy deductible insurance benefit and premium 4 ADDITIONAL INSURANCE If the value of the exhibited items exceeds the insured amount exhibitors are advised to take out additional insurance Moreover plasma and LCD screens are excluded from coverage However the exhibitor has the option of taking out special insurance The additional insurance enrolment form for damage to property or for plasma or LCD screens is attached to these insurance regulations and is also included in the Exhibitor s Guide which will be sent to each participant or accessible on the exhibition s website B INSURANCE CONDITIONS 1 TAKING OF EFFECT OF THE COVER The cover applies to the stands provided to the exhibitors from the day before the opening to visitors 7 00 p m to the last day of opening to visitors closing time 2 SPECIFIC PREVENTATIVE MEASURES FOR THE FT COVERAGE The cover for Theft without break in applies when the following preventive measures have been taken During the hours of opening to the public and or to exhibitors as well as during the period of instal
120. ode in Article L 121 1 In the event of a loss covered by the insurance policy the damage is assessed by mutual agreement 4 PAYMENT OF THE BENEFIT The benefit shall be paid to the owners of the insured property If the coverage amount applied for is insufficient the benefit shall be divided proportionally to the total value of the damaged property of each of the exhibitors present at the stand D WAIVER OF RECOURSE Every exhibitor by the sole fact of its attendance declares that it renounces any recourse that it or its insurers may have the right to exercise against the organiser and the operating company of the premises where the event takes place and their insurers for any direct or indirect damage that the latter may cause to its goods The insurance conditions that are the subject of these Articles are governed by the Insurance Code E PERSONAL DATA The personal data collected on the enrolment form for the above mentioned insurance policy and during the term of the policy may be disclosed to the Insurer and to the persons involved in managing the policy intermediate underwriters experts and reinsurers Said data shall be used to manage the policy to analyse and control risk to carry out the services to prepare statistics and to enforce the legal regulatory and administrative provisions in force As provided by law the insured may access the information concerning him her have it corrected object to its disc
121. of goods for purposes of testing and experimentation as the case may be EUA or IM4 declarations as the case may be Foreign merchandise benefiting from a temporary admission grace period to remain on continental French territory for consumption in Embassies must be declared to Customs to pay applicable taxes and fees Only the aforementioned documents enable the Customs Service to clear temporary admission status In cases of non clearance partial or total of temporary admission legal steps may be taken against the exhibitors or shipping agents guilty of removing merchandise under customs 2 THE ATA CARNET SYSTEM FOR EXHIBITIONS Except for foodstuffs ATA Carnet even reported at Community borders must be presented to Parc des Expositions Customs It can be used for goods to be exhibited or used at an Exhibition This international document has the advantage of being used instead of national documents Indeed transit transportation from the border office to the relevant office may be performed under cover of an ATA Carnet transit certificate Upon arrival at their destination the Customs Service clears the transit certificate and accepts the goods under an entry certificate At the end of the event re export of the goods abroad is covered by a second transit certificate So it is necessary to undertake the usual warehouse entry and re exportation declarations but to be validly used on French Customs territory the ATA Carnet must in
122. of publication on Standard terms and conditions of exhibition floor space letting and stand equipment cont the Show website and in particular for information about its products and or services and their characteristics performance prices etc The Exhibitor hereby warrants that the aforementioned information is lawful and in particular that it complies with all current regulations relating to the name offer presentation user manual and description of the scope and terms of the warranty covering the goods products or services that it is presenting online and more generally that this information complies with all current advertising and consumer protection laws The Exhibitor has sole liability for the publication of all texts logos illustrations photographs images products and brands and the Exhibitor alone must hold the relevant reproduction rights The Exhibitor holds harmless the Organiser against any amicable dispute and judicial proceedings brought by a third party 15 ILLICIT TICKET TOUTING The act of offering for sale exhibiting with the intention to sellor transfer or supplying the means with the intention to sell or transfer Show access passes entry passes invitations badges tickets etc in a public or private place or on the internet in a regular manner and without the Organisers approval is a criminal offence punishable by interrogation and arrest by the police and a fine of 15 000 The fine is in
123. of the stand and be angled towards the floor The sound level shall not exceed 85 decibels dB Under no circumstances shall any demonstration or event interfere with the neighbouring Exhibitor s or the general movement around the Show and more generally with the proper running of the Show Failing this approval may be revoked without further warning 18 ADVERTISING All advertising using sound or lighting must comply with the Show s Decoration Regulations and shall be subject to the prior written agreement of the Organiser Any such agreement shall be conditional upon the advertising not interfering with any neighbouring Exhibitor s or the general movement around the Show and more generally with the proper running of the Show Failing this approval may be revoked without further warning SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 31 Distribution of brochures vouchers and other printed matter intended to redirect Show visitors to the Exhibitor s stand is strictly prohibited in the aisles and throughout the Site Only brochures vouchers and other printed material offered within the Exhibitor s stand are authorised Any documentation given to any visitor to a stand such as a business card or order form must bear the stand name or company name of the Exhibitor listed on the Application Form 19 SALES PRACTICES UNFAIR COMPETITION The French Consumer Code expressly prohibits sales at a premium Article L 121 35
124. ons for parking spaces and the corresponding payment the Exhibitors Department of the Exhibition Centre will dispatch entrance passes and parking permits by post against receipt or directly on site north entrance on your request Parking permits may only be used for private vehicles 2 Regulation French Highway Code is applicable within the grounds of the Exhibition Centre e Parking is prohibited on all thoroughfares within the Centre around the buildings and on emergency access roads Illegally parked vehicles will be removed and impounded lt Advice REMEMBER to lock your car and do not leave anything of value inside e ORDER your parking permits in good time to be sure of a space STICK your permit on the windscreen of your vehicle so that it is immediately visible to avoid hold ups at the entrances gt Important Unused permits cannot be refunded or exchanged Exhibition Centre can accept no responsibility whatsoever for damage caused to vehicles Parking is at the owner s own risk The fee only covers parking and not security e During the exhibition only private vehicles displaying an entry permit may park in the exhibitors car parks During build up and breakdown periods access to the exhibitors car parks is not restricted lt Prices Attention these prices are EXCLUDING OF TAXES any order includes a 20 00 6 supplement corresponding to the VAT PU excl VAT PU excl VAT
125. or market the equipment products and services it displays patents trademarks models etc in accordance with the statutory and regulatory provisions in force The said measures must be taken before the equipment products or services are presented The organiser declines all liability in this regard particularly in the event of a dispute with another exhibitor or visitor 09 03 Each exhibitor shall assume responsibility for its obligations to the Soci t des auteurs compositeurs et diteurs de musique or French Society of Authors Composers and Publishers of Music if it uses music at its stand and as part of promotions that are specific to it even for ordinary demonstrations of sound equipment The organiser declines all liability in this regard 09 04 Unless the organiser makes specific provisions or gives written authorisation photographs other than specific images of the exhibitor s stand may not be taken at the exhibition venue nor may films be shot Accreditation constitutes written authorisation to take photographs or shoot films provided third parties image rights are respected 09 05 The photography of certain items at the stands may be forbidden at the exhibitors request and on their initiative CHAPTER 10 INSURANCE 10 01 In addition to the insurance covering the items on display and more generally all movable or other items in its possession the exhibitor is required to take out at its own expense
126. ors underwritten by COMEXPOSIUM ASSURANCES This insurance policy includes cover for damage to any property belonging to an Exhibitor that subscribes to the policy through the registration form The cover limits are set out in the insurance regulations attached to the registration form and are subject to any changes that may be made to the terms and conditions of the policy By subscribing to the insurance policy as set out in the attached insurance regulations the Exhibitor shall adhere to the insurance agreement underwritten by COMEXPOSIUM ASSURANCES 9 2 Additional insurance Upon request made to the Organiser the Exhibitor may a In respect of damage to goods property subscribe to additional coverage for amounts beyond that offered by the principal policy in return for the payment of a premium that shall be calculated according to the amount of the extra coverage b For plasma screens subscribe to a specific policy 9 3 The automatic insurance policy does not include cover for the Exhibitor s civil liabilities and the Exhibitor shall be responsible for taking out and meeting the costs of an SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS Standard terms and conditions of exhibition floor space letting and stand equipment cont adequate policy Therefore the Exhibitor hereby expressly acknowledges that it has subscribed to an insurance policy with an insurer that covers its third party liabilities and the liability of an
127. p them carefully If they are lost no VAT will be refundable No copies duplicates or certified copies are accepted by the French tax authorities In addition the organizer is prohibited from creating a second original of the invoice 2 Foreign Service Providers Working for Exhibitors Stand builders equipment hire firms decorators etc are not eligible for this procedure The services they provide in France are subject to French VAT Foreign service providers must invoice their customers including French VAT and pay the VAT received via a French tax representative to the French tax authorities with deductions for VAT charged on purchases SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 27 SITEVI PARC DES EXPOSITIONS DE MONTPELLIER INTERNATIONAL EQUIPMENT AND EXPERTISE EXHIBITION FOR THE VINE WINE OLIVE FRUIT VEGETABLE PRODUCTIONS ze 24 26 NOVEMBER 2015 6 an event by come gt lt Posium The place to be Standard terms and conditions of exhibition floor space letting and stand equipment 1 APPLICATION AND ACCEPTANCE OF THE STANDARD TERMS AND CONDITIONS FOR THE LETTING OF SHOW FLOOR SPACE AND STAND EQUIPMENT These standard terms and conditions hereinafter the Terms and Conditions apply to all those exhibitors hereinafter the Exhibitors who request admission to the SITEVI show hereinafter the Show organised by EXPOSIMA SA capital of 160 000 euros 70 avenue du G n ral de Gaulle 92058 Pari
128. particular safety shoes Otherwise access to the exhibition will be refused For safety reasons work in the halls is forbidden outside the specified hours on Working hours Advice Think of specifying well your delivery address to all your carriers and deliverers SITEVI 2015 Parc des Expositions de Montpellier Hall number Stand letter number Company name Stand contact with mobile phone number Route de Carnon 34470 P rols France Important SITEVI cannot assure in no way the reception of your parcel Stand security The Exhibition Management of SITEVI ensures the general security of the exhibition in the best conditions but cannot provide for the individual guarding of stands This is an obligation to provide means and not to achieve results Exhibitors who intend to have their stands specifically guarded this is strongly advised should inform the Organizer and give the names of the persons who will be present on the stand and the name of the security company The exhibitor is responsible for his stand and must take all necessary measures to protect his equipment and remove it in the evening when the exhibition closes if he does not provide for special guarding Stand storerooms are not secured premises There are important risks of theft during the set up and dismantling periods Keep all equipment and items likely to be stolen out of sight e g plasma screens computers personal e
129. presenting the reasons for the secondment and the type of jobs performed in France by the seconded employee s ITEMS TO ATTACH DRAFTED IN FRENCH 1 One copy of CERFA French Administrative Form Registration and Revision Centre form no 13647 01 Request for a Work Permit for a Seconded Employee excluding intra group mobility duly completed it may be downloaded from www immigration gouv fr do not attach appendices 1 2 or 3 listed by the document 2 A letter signed by the seconded employee stating that he agrees to leave France when his job is complete 3 A copy of the seconded employee s passport identification and validity pages 4 certificate in the employee s name or a sworn affidavit regarding an application for registration with the French Social Security in the second case Social Security registration shall be established through the Bas Rhin URSSAF Social Security Contribution Collection Office located at 16 rue Contades 67307 Schiltigheim Cedex Tel Fax 33 0 369323008 33 0 1 70 96 13 00 e mail cnfe strasbourg urssaf fr Website www strasbourg urssaf fr 5 If a third party is authorized by the employer established abroad to submit the work permit request to the administration the original of the employer s letter authorizing this person the authorized person must be capable of providing the requested information and documents Mandatory Corpora
130. r then you are responsible for removing and disposing of all products in line with current legislation Once the fitting deadlines have passed the Organizer may at the cost and liability of the exhibitor take any measures deemed useful to dispose of the remaining equipment and waste on the pitch as well as the destruction of structures and decoration of any kind that have not been dismantled Recommendation If you outsource decorator services be sure that your quote includes fitting dismantling and waste removal and add them if they are not featured on the quote Health and Safety MANDATORY Health and Safety Notice HSP Health and Safety Plan e The Health and Safety Notice should be completed by Exhibitors and can be found in the Exhibitors Area under My Forms The Notice must be distributed to all suppliers and sub contractors You must be wearing a SITEVI access badge Exhibitor Service Provider Badge as well as proper safety equipment safety boots helmets etc in order to enter the hall Failure to meet these conditions will result in you being refused entry to the hall The must be validated before receiving authorization to enter SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 15 You have booked a Basic stand Reservation deadline October 22 2015 Exposant Exposant A02 02 Non contractual image Included servi
131. r decorative materials e solidly attached e equipped with safety screens glass or fine mesh providing protection against the effects of exploding blubs 3 2 6 High Voltage Lighted Signs High voltage lighted signs within reach of the public or stand staff must be protected in particular the electrodes by a screen of M3 class material or better The cut off switch must be indicated and transformers placed in a spot that does not pose a danger to people Their presence may be indicated with a sign Danger High Voltage 3 as defined in standard NF C 20 030 4 CLOSED STANDS ROOMS SETUP IN THE HALLS 4 1 Closed Stands Some exhibitors may prefer to be isolated in closed stands Such stands must comply with decoration rules on page 23 Article 5 and must have direct exits to travel ways Their number and size shall be based on stand surface area i e Less than 20 m one 0 9 m exit e 20 to 50 m2 2 exits one 0 9 m the other 0 6m e from 51 to 100 m2 either two 0 9 m exits or 2 exits one 1 4 m the other 0 6 m from 101 to 200 m2 either two exits one 1 4 m the other 0 9 m or three 0 9 m exits Exits must be evenly distributed 1 every 6 m and on opposites sides if possible Each of them must be indicated with an Exit sign in clearly visible white letters on a green background If the stand is closed with doors they must open outwards with no locking system and without swinging into traffi
132. re exhibitors can contact directly our French Tax Representative TEVEA INTERNATIONAL see reply coupon below TEVEA International is specialized in handling TVA refund claims and will take care of the entire procedure until payment of your refunded amount The procedure will be simple and easy for your company Please return to TEVEA INTERNATIONAL Antonella POLI 64 Rue du Ranelagh 75016 PARIS FRANCE Tel 33 0 1 42 24 96 96 Fax 33 0 1 42 24 89 23 Email mail tevea com www tevea international com Siret No 331 270 280 00059 We participate at the following exhibition SITEVI 2015 From 24 to 26 November 2015 Montpellier Exhibition Center Please send us all information and documents concerning the TVA refund claim in following language FRENCH ENGLISH DEUTSCH O ITALIAN O SPANISH en nic iga Dorn ue aa a ene TOWN Telas aira nawa aana Ena FAX aan Etniallz Contact name koas a Date and signature Un comexPosium tevea M international SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 68 INTERNATIONAL EQUIPMENT AND EXPERTISE EXHIBITION FOR THE VINE WINE OLIVE FRUIT VEGETABLE PRODUCTIONS AN 24 gt 26 NOVEMBER 2015 E
133. rect losses of any kind whatsoever such as loss of profits damages duties and other taxes penalties of any kind and notably those relating to a deadline or delay for any reason whatsoever Stains of animals Damage caused to materials clothes fur carpets tapestries and covering floors walls partitions by marks stains dirty marks and burns of cigars cigarettes and or pipes except those resulting from water damage fire or theft Scratches scrapes rust or any oxidation and or corrosion Damage to the objects exhibited under stands when these goods are located outside of the latter Damage losses and deterioration suffered by the goods insured when this damage is the result of the operating or mechanical or electrical malfunction of the said objects 3 AMOUNT OF THE COVER The cover is fixed at 500 per square meter rented with a minimum of 6 000 and a maximum of 300 000 This amount is the limit of liability i e the maximum amount of the insurer s obligation Moreover in case of loss you SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 39 may not obtain compensation excess of the above mentioned amount in the event that the insurance coverage is activated In the event of theft the payment of the compensation shall be made after deduction of a deductible of 300 per loss The deductible is the sum of money or the portion of the damage for which you will be responsible in the eve
134. rics and surfacing wall textiles 1 or fireproofed B European standards Reports or fireproofing certificate with name of the product descriptive leaflet application date Plastic materials plaques letters or B European Standards Reports M1 Paint Permitted on MO M1 supports or wood nitrocellulose paint prohibited Reports regarding supports Free hanging decoration paper cardboard 1 or fireproofed or B European standards Reports or fireproofing certificate with name of the product descriptive leaflet application date Floral decorations made of synthetic materials 1 originally fireproofing prohibited or B European standards Reports M1 Bonded or clipped decoration paper No substantiation required if bonded over the entire surface or clipped every 5 cm Split Installation Large furniture M3 or D Light Reports or fireproofing certificate Furniture structures M3 or D Padding M4 or so substantiation required if E Envelope M1 or B rented furniture Reports certificates Glazing Reinforced tempered ply or substantiation such as an invoice Written response by the Safety Other Materials Request approval Supervisor N B Reports only from approved French laboratories under current regulations as of November 1998 or by equivalence officially recognized by any report corresponding to European Standards applicable within Union Member
135. rocution deterioration of electricity cables and the multiplication of connections on a same line Unauthorised connections on the existing power points in the hall will not be tolerated All the worksite cables and extension leads must be in good condition and compliant with current standards Worksite electricity cabinets are available from the Park The technical traps of the hall must be correctly closed or protected in case of temporary opening to avoid any risk of falling of people IX 4 2 Lighting The general lighting in the work areas must be compliant with lighting regulations determined by decree nr 83 721 of 2 August 1983 and repeated in the work code in articles R 4223 1 to 12 Light intensity in working areas must be at least 120 Lux and 60 Lux in traffic movement aisles The assembly and dismantling of decors may obscure the light in the hall roofing canopy stretched ceiling mezzanine floor so provisional lighting must be provided IX 5 PREVENTION OF RISKS OF PROFESSIONAL DISEASES IX 5 1 Hazardous materials It is imperative for any company that needs to use hazardous products to send the safety data sheets to the Safety Coordinator and to the Fire Safety Control Agency and put in place the protection measures specified on the sheet Companies are informed that any glue resins paint and products used must be free from solvent ether glycol and be odourless and antiallergic
136. rom 8 00 am to 7 00 pm General Services International Business Club 2 Medical Center B Entrance A Entrance 2 VIP Club Bank Hall 2 1st floon Entrances Press Office Hall A2 1st floor Handling Handling companies are available in the exhibition centre You will be charged for this service Consultancy In order to facilitate your set up and take down operation reserve your handler now Hostess For more information about hostess services on stand please contact the exhibitor service of the Exhibition Center E mail regiesitevi montpellier events com Tel 33 0 4 67 17 68 58 SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 25 Services cont Hygiene and health protection 2 The Hygiene and Health Protection document PPSPS Specific Safety and Health Risk Prevention Plan To enter the Exhibition Halls all personnel must have a SITEVI access badge Exhibitor Badge Service Provider Badge and must wear personal safety equipment during installation and dismantling periods in particular safety shoes Otherwise access to the Exhibition halls will be refused The Safety Hygiene and Health Protection Form available in the Exhibitor Area must be printed signed and returned to Cabinet D O T and communicated to all your suppliers and subcontractors before October 20 2015 e Access to the exhibition halls will not be authorised without a valid document Invento
137. ry of your stand site Once disassembly has been completed and the stand site freed of any component items waste debris SITEVI will provide upon request from the exhibitor or its decorator to the General Commissioner s office a stand release certificate This certificate releases the exhibitor from all responsibility in the event of damage to the area or services hired after their departure Such certification must be performed by Saturday November 28 2015 at 2 00 pm at the latest Meeting rooms You may reserve meeting rooms during the trade show If you want to receive a room rental proposal please contact the exhibitor service of the Exhibition Center E mail regiesitevi montpellier events com Tel 33 0 4 67 17 68 58 Security services Choosing the right security service provider for your stand is important to guarantee service quality appropriate to your needs For more information about safety guard on stand please contact the exhibitor service of the Exhibition Center E mail regiesitevi montpellier events com Tel 33 0 4 67 17 68 58 WARNING if there is an inspection by Employment Services the chosen firm must be capable of presenting employment contracts and social security contribution certificates Remember to ask your supplier for these documents as your responsibility is commited SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 26 Services cont Stand design SITEVI design
138. s la D fense Cedex RCS de Nanterre n 392145181 hereinafter the Organiser at the Montpellier exhibition centre hereinafter the Site When applying to book a stand the Exhibitor undertakes to read these Terms and Conditions the Practical Info page of the Exhibitors Area on the Show website the Standard Regulations for Commercial Events and where available any Specific Regulations of the Show Upon admission to the Show the Exhibitor shall be deemed to have accepted the Terms and Conditions as well as any other documents to which they refer and waives its right to rely upon any contradictory documentation in particular its own standard terms and conditions of purchase Any reservations or modifications made by the Exhibitor in any manner to these Terms and Conditions or any other documents to which they refer shall be deemed null and void The Organiser reserves the right to modify these General Terms and Conditions without prior notice The Exhibitor will be informed of all modifications Modifications resulting from changes to regulations and or relating to personal and property safety will be immediately applied without the need for a document to be signed The Exhibitor will be notified in the event of changes to the Show dates and or host Site as decided by the Organiser for any reason and of any changes to these General Terms and Conditions that do not require immediate implementation as per the paragraph above Unless the
139. s within reach collecting and removing production waste SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 18 You have booked a Turnkey stand How to setup your stand 2 Step 1 checking the equipment included with your stand A SITEVI fitted stand advisor will contact you directly about your choice of colour scheme the positioning of the various services included with your stand gt Step 2 order any technical services electric connections phone lines parking facilities etc and additional stand equipment SITEVI provides a full range of services to improve the organization of your stand and to optimize your presence at the fair Details can be found in the Exhibitor s Area under My Store 1 Additional services and equipment additional fittings carpet flooring stock partitions lighting etc e furniture coffee machine flowers computer audio visual equipment 2 The technical services additional electricity power additional car park internet and phone connexions 3 Other additional services security hosting catering handling See the list of Partners in the Practical Information section of your Exhibitor s Area 2 Step 3 Health and Safety The Health and Safety Notice must be completed in the Exhibitor s Area under My Forms gt Step 4 delivery of your stand on Saturday 21 November 2015 at 8 00 am SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 19 INTER
140. ser shall make every effort to find a solution that is acceptable to the exhibitor CHAPTER 5 BUILD UP SET UP AND CONFORMITY OF THE STANDS 05 01 The guide or exhibitors manual specific to each event as defined in article 01 01 will determine inter alia the time available to the exhibitor before the opening of the General rules and regulations governing exhibitions cont event when it will be able to fit out its stand and store any items that it will need during the event at the stand 05 02 During the build up period the exhibitor is required to comply with the Charte professionnelle visant organiser l hygi ne et la s curit des salari s en situation de coactivit pendant les op rations de montage et de d montage des manifestations commerciales Professional plan for the health and safety of employees involved in joint activities during the build up and tear down periods for exhibitions drawn up by FSCEF Foires Salons Congr s et Ev nements de France or French Federation of the Exhibition and Meeting Industry and adopted at its General Meeting on 2 July 2010 05 03 The exhibitor must comply with the organiser s instructions relating to the regulation governing arrivals and departures of goods and other items particularly with respect to vehicle traffic on the event premises 05 04 The exhibitors or their principals must have completed their set up on the dates and at the times stipulated by the organiser
141. sibility A protected area must be provided to ensure that the public is kept at a minimum distance of 1 00 m from operating machines This distance may be increased depending on the exhibit s features These provisions shall apply to all stands including outdoor stands Only machines and equipment approved by the Safety Commission as complying with the regulations will be allowed to be exhibited in operation 2 SETTING UP OF STANDS AND PRESENTATION OF EXHIBITS Exhibits on display must not disturb nor damage neighbouring stands No exhibit may exceed the surface area of the stand 3 ACOUSTIC ANIMATION All exhibitors wishing to use acoustic animation on their stand must do so in accordance with the following regulation The maximum sound level must not exceed 80 dB A in a 2 50 meter area surrounding each stand Such standards have been set in order to avoid any inconvenience to visitors at neighbouring stands A strict and permanent control will be assured throughout the exhibitions to insure that the stipulated sound level is respected The exhibition s Organizer reserves all rights to stop any violation of this regulation 4 LEAFLET Without our agreement it is strictly prohibited to distribute leaflets flyers or any other such material outside the stands or in the areas around the halls reception gallery car parks and square 43 Decoration regulation cont PICTURE 1 HIGH CONSTRUCTION WITHDRAWAL
142. t Additional insurance From SITEVI trade show the exhibitors can purchase insurance specifically for plasma screens firmly attached or wired to the structure of the booth This guarantee will be in effect from the morning the show opens to the public from 8 30 am on 24 11 2015 until the evening of the public closing 6 00 pm on 26 11 2015 The premium will be 4 0096 tax included of the value of the equipment For the regulations regarding your insurance during the trade show and or to order additional insurance see the Insurance Regulations 2 Claims No claim can be covered if it has not been declared to the Commissioner General of SITEVI within e 2 business days in the case of theft e 5 business days for other damages It is imperative that each claim declaration include the date the circumstances of the claim and the approximate amount of the damages and it must be accompanied by the original copy of the police report in the case of theft Thefts not covered by SITEVI but insured independently by the exhibitor must be reported to the police station if in Metropolitan France Police Nationale Commissariat de Lattes 1 avenue de L Agau 34970 Lattes France Tel 33 04 99 13 67 00 Badges To enter the Exhibition Halls all personnel must have a SITEVI access badge Exhibitor Badge Service Provider Badge and must wear during installation and dismantling periods personal safety equipment in
143. t about a particular definition please refer to ISO document 25639 1 International Standard Exhibitions shows fairs and conventions By signing the registration form exhibitors accept all of the requirements laid down therein as well as any that may be imposed in the event of special or new circumstances In addition they undertake to comply with all of the statutory and regulatory requirements in force particularly labour legislation and safety regulations 01 02 The organiser alone shall determine the place duration opening and closing times of the event the price of the stands and the admission price as well as the closing date for registrations It alone shall determine the categories of persons or companies allowed to exhibit and or visit the event as well as the nomenclature of the products or services presented CHAPTER 2 APPLICATION TO PARTICIPATE AND FOR ADMISSION TO EXHIBIT 02 01 wishing to participate should complete the application form prepared by the organiser which is available electronically or on paper Potential exhibitors will not be deemed to have been admitted to exhibit merely because they have requested an application form nor because an application form has been sent nor because a reservation cheque has been collected 02 02 The organiser shall process the exhibitors applications to participate and rule on the admissions Admission only becomes effective when writt
144. t must not interfere with the visibility of the signs and safety equipment not affect the visibility of the neighbouring stands and not conflict with any stipulations in the organiser s special rules and regulations or those of the host site and or the guide or the exhibitors manual 05 08 In the exhibition spaces all the materials used including hangings and carpeting must comply with the rules and regulations in force The organiser has a permanent right to have any equipment or installations that are not in compliance removed or destroyed at the exhibitor s expense 05 09 On its own initiative or at the request of an exhibitor whose interests have been harmed the organiser reserves the right before the event opens or during the event to remove or change installations that detract from the general appearance of the event interfere with the neighbouring exhibitors or visitors or do not comply with the plans or particular projects previously submitted The organiser shall assess the specific situation at its own discretion and has only a best endeavours obligation if it decides to act in response to the request made by the exhibitor whose interests have been harmed 05 10 The exhibitor or any person duly appointed to represent it must be present on its stand when the stand is inspected by the safety officers and shall comply throughout the event with the safety measures imposed by the authorities with the safety measures adop
145. te the organiser may impose sanctions which could include the immediate closure of the stand 08 11 The exhibitors undertake to present only products services or equipment in compliance with French or European rules and regulations They will be fully liable for their products vis vis third parties and the organiser will have no liability whatsoever in the event that an exhibitor fails to comply with the law 08 12 It will be up to each exhibitor to complete the formalities involved in its participation in the event as necessary particularly those relating to labour regulations customs requirements with respect to equipment products coming from abroad and those relating to hygiene with respect to food products or animal species CHAPTER 9 INTELLECTUAL PROPERTY AND OPERATING OR MARKETING RIGHTS 09 01 In accordance with the Charte de la lutte contre la contrefa on Plan to combat counterfeiting infringement voted by FSCEF General Meeting in July 2008 any exhibitor that wishes to bring an action before an administrative or ordinary court for counterfeiting or General rules and regulations governing exhibitions cont infringement against a rival exhibitor undertakes to give prior notice thereof to the organiser of the event or its appointed representative to behave honestly and to act in good faith 09 02 The exhibitor shall assume responsibility for the intellectual protection of and the rights to operate
146. te Seal SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS ii a hinted Filer 82 WORK PERMIT FORM For secondment lasting less than three months for foreign employees b Last Name First name Gender Date of Birth Nationality 1 2 3 4 5 6 7 8 9 10 no ER Service Start Date a Remuneration 1 YES NO 2 YES NO 3 YES NO 4 YES NO 5 YES NO 6 YES NO 7 YES NO 8 YES NO 9 YES NO 10 YES NO 1 Gross monthly wage or hourly wage if the secondment is less than one month euros Please note the minimum hourly rate is 9 43 as of January 1st 2014 2 Circle the appropriate wording SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 83 comex Posium COMEXPOSIUM 70 avenue du G n ral de Gaulle F 92058 Paris La D fense Cedex France Tel 33 0 1 76 77 11 11 Fax 33 0 1 76 77 12 12 WWW comexposium com
147. ted by the SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 35 organiser or the site manager and with the Charte professionnelle visant organiser l hygi ne et la s curit des salari s en situation de coactivit pendant les op rations de montage et de d montage des manifestations commerciales Professional plan for the health and safety of employees involved joint activities during the build up and tear down periods for exhibitions CHAPTER 6 OCCUPATION AND USE OF THE STANDS 06 01 Exhibitors participating in the event are specifically forbidden from transferring subletting or exchanging with or without consideration all or any part of the place allocated by the organiser 06 02 Unless it has prior written authorisation from the organiser the exhibitor may not display at its place equipment products or services other than those listed in the application to participate and that comply with the nomenclature of products or services drawn up by the organiser Unless there is an express stipulation to the contrary it is strictly forbidden to display and offer used items 06 03 The exhibitor may not present products or services or advertise businesses or contractors that are not exhibitors in any form whatsoever except with the organiser s prior written authorisation The exhibitors may not in any form whatsoever advertise a practitioner or establishment that belongs to a regulated profession whose adv
148. ted with soft material felt hardboard sponge etc placed over the points of contact 5 CONSTRUCTION OF STAND SIDES EXPOSED TO AISLES All construction or design elements higher than 2 50 m should respected a withdrawal of 1 00 m from the aisles and neighbouring stands We remind you that it is forbidden to erect walls or screens consisting of partitions or office walls or annex rooms which may affect the overall view of the hall hide neighbouring stands or hinder the free movement of visitors on the stand SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 42 Any construction sides to aisles must include 50 opening on each side exposed to aisle within the limits of 8 00 m of maximum closure Any construction must be approbating by the Organizer Transparent structures e g glass see through fabric which allow to clearly see the inside of the stand may be considered as open partitions The positions and types of materials will have to be specified when submitting the stand project for approval Construction height must not exceed 2 50 m alongside aisles 6 SLINGING HANGING OF FRAMEWORKS Some buildings are suitable and can receive HEAVY HANGING e A1 A2 e B2 Others are only suitable for LIGHT HANGING e A3 e HALLA4 A5 B1 e e B4 e B5 e ACCUEILSA amp B NO GRIP IS POSSIBLE in the following halls e
149. ters to drain away the water Water installation will consist of e 15 21 mm diameter hose terminating in a 26 34 mm stopcock with external thread Waste water pipe 40 49 mm inside diameter water supply For all compulsory installations please contact the Technical Service of the Exhibition Centre gt Place of water point This will be installed in accordance with the lay out plan you have to send us with the order form Where no plan is supplied the water supply point will be located near the wall nearest to a supply duct Any application to move the box will be invoiced at flat rate 47 80 excl VAT gt Advice e USE the drain ducts see plan sent for optimum place of the water outlets Otherwise you can order floorboard FORBIDE putting any matter in the sink which is likely to obstruct the waste pipe INFORM US if the equipment to be connected will generate hot water 2 Important The Exhibitor is responsible for all the equipment rented to him and for all damage and prejudice caused in case of using mistake lt Prices Attention these prices are EXCLUDING OF TAXES any order includes a 20 00 6 supplement corresponding to the VAT PU excl VAT E1 Water Supply 271 00 E2 Bassin Sink 84 00 E3 Additional water supply Machine s connection 136 00 4 Package Filling and Emptying for a tank 198 50 E5 Independant Sink Careful only for Halls A1 amp A6 204 00
150. th of the tread of a step maximum step height of 16 cm and minimum tread of 28 cm step edges in contrasting colours e 0 5m width tactile foot strip at the top of the stairs e Respect the staircase design good practice 60cm 2H T lt 64 cm step height strep tread e rails and safety rails must respect the standards NF P 01 12 and NF P 01 013 FITTING OF ROOMS OR AREAS RECEIVING SEATED MEMBERS OF THE PUBLIC CONFERENCES STANDS GRANDSTAND ETC Areas reserved for wheelchair users will be provided These areas must be located outside of alleyways and corridors and close to exits The number will be calculated enabling two places for the first 50 seats and one place per additional 50 seats WELCOME AND INFORMATION DESKS Welcome and information desks must be accessible to people using a wheelchair e Height 80 cm a gap of 30 cm depth on a height of 70 cm enabling space for knees SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 45 1 OVERVIEW Safety rules regarding risks of fire establishments open to the public have been established by the Order dated June 25th 1980 general provisions The Order dated November 18th 1987 sets forth the specific provisions applicable to exhibition halls The text below is excerpted from said regulations in order to facilitate understanding The Safety Board is quite severe regarding stand construction stability
151. the French version of the General Rules and Regulations SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 38 The organiser is not responsible for damage that the exhibitors may cause to third parties or for damage to property of exhibitors However the organiser recommends that exhibitors enrol in the insurance policy underwritten by COMEXPOSIUM ASSURANCES on their behalf with the AXA FRANCE company This insurance policy covers damage to the exhibitors property loss theft destruction and stand equipment under the conditions and within the limits of the insurance policy provided that the exhibitors enrol in said policy by taking out the insurance offered on the application form This France insurance policy no 4 299 10 204 is an appropriate solution based on the situation the needs expressed and the financial terms and conditions of the policy deductible insurance benefit and premium It is recalled that the insurance taken out by the exhibitor does not cover the third party liability of the latter this regard the exhibitor acknowledges having taken out all the insurance policies necessary with an insurance company covering its third party liability and that of any person involved directly or indirectly in the exercising of its activities and or those of its company for any physical injuries material or intangible damage caused to a third party during his attendance and or that of its company at the SI
152. these Terms and Conditions and or Specific Regulations delete if no specific regulations the Organiser having given formal notice in the presence of a bailiff when necessary and where the breach remains unremedied has the right to immediately close the stand and prevent the Exhibitor from entering it without this giving the Exhibitor the right to claim material or financial damages from the Organiser The Exhibitor shall be liable for any costs arising from the Organiser s intervention bailiff s fees and or fees relating to the stand closure In any event once any breach has been identified the Organiser has the right to terminate this contract without incurring liability for any losses suffered by the Exhibitor and will immediately repossess the stand area addition the Organiser has the right to refuse the Exhibitor admission to any Show organised by any company within the Comexposium Group for a period of three 3 years 33 governing ekhibitions CHAPTER 1 GENERAL PROVISIONS 01 01 These rules regulations are general to all ekhibitions organised by Federation members All the events listed in Article R762 4 of the French Commercial Code Code du commerce inter alia are classified as exhibitions No exhibition has any connection with previous or subsequent sessions it is a single event defined by a name place date and a description of the products and or services offered to the pub
153. tic water based fire suppression system they must be composed of MO or 1 class materials In addition they must have an effective hanging system preventing them from falling and be supported by a system of crosswires with a maximum mesh size of 1 m2 In all cases ceiling and suspended ceiling suspension and attachment must use MO class materials When insulation is placed in the ceiling or suspended ceiling plenum it must be composed of M1 class materials 2 4 2 Ceilings and Suspended Ceilings Ceilings and suspended ceilings must be composed of MO or M1 class materials Nevertheless 25 of the total surface area of ceilings and suspended ceilings may be composed of M2 class materials Lighting fixtures and accessories shall be included in said percentage Moreover should the ceiling and suspended ceiling component elements be perforated or netted they may be composed of M2 class materials where the solid surface is less than 50 of the total surface area of such ceilings and suspended ceilings 2 5 Handicapped Person Access Installing a floor pan on the ground whose thickness is greater than 7 mm requires it to be equipped around its entire perimeter with a slope whose depth shall be equal to twice its height i e for a 2 cm thick floor pan the slope shall have a 4 cm depth This point shall constitute dispense for the creation of an ambulant disabled persons entrance for floor pans up to 4 cm thick Beyond this thick
154. tion is submitted online by debit card the second instalment balance shall be paid no later than fifteen 15 days after the date of issue of the balancing invoice by cheque or bank transfer No discounts are available for early payment or payments on account registrations made within thirty 30 days of the start of the Show must be accompanied by payment in full of the Show participation fees and or equipped stand order amount Any request for an equipped stand submitted after registration shall be payable in full at the time of request amounts should be made payable to the Organiser and must be in euros 5 SECURE PAYMENT AND PROOF OF TRANSACTION FOR ONLINE APPLICATIONS The Show website is protected by a secure payment system and the Organiser has adopted the ATOS SSL encryption procedure which encodes and protects confidential information Unless proven otherwise data recorded by the Organiser shall constitute proof of all dealings between the Organiser and the Exhibitor Data recorded by the payment system shall constitute proof of financial transactions 6 LATE PAYMENT OR FAILURE TO PAY Any amounts that remain outstanding after the invoice payment date whether or not that date is the same as that on the Application Form or in the online application summary will result in the automatic application of late payment interest equal to three times the statutory interest rate starting from the day following th
155. tions cont Il ADMINISTRATIVE INFORMATION 11 1 THE PARTICIPANTS 1 1 General Organization EXPOSIMA acts as the general exhibition organizer of SITEVI 2015 ORGANIZER EMPLOYER GENERAL SHOW DIRECTOR COMEX POSION Martine DEGREMONT 70 avenue du G n ral de Gaulle Tel 33 0 1 76 77 13 47 92058 PARIS LA DEFENSE Cedex France T Tel 33 0 1 76 77 11 11 Fax 33 0 1 53 30 95 09 Fax 33 0 1 53 30 95 09 Email martine degremont comexposium com TECHNICAL MANAGER LOGISTIC MANAGER J r me HUNAULT Fabrice DIGLE 33 0 176 77 13 65 Tel 33 0 1 76 77 12 71 Fax 33 0 1 53 30 95 29 Fax 433 0 1 53 30 95 29 Email jerome hunault comexposium com Email fabrice digle comexposium com y A O esp Da SIACI 18 rue de Courcelles MAIRIE de MONTPELLIER 75384 PARIS Cedex 08 France 1 place Georges Fr che Monsieur Alain JUGE 34267 MONTPELLIER Cedex 2 France Tel 33 0 1 44 20 96 70 Tel 33 0 4 67 34 70 00 Email alain juge s2hgroup com 11 1 2 HSP Coordination Fire Safety HSP COORDINATOR FIRE SAFETY REPRESENTATIVE Philippe WATTEAU 41 rue Lazare Carnot 77340 PONTAULT COMBAULT France Tel 33 0 6 85 94 49 57 Fax 33 0 1 70 10 40 11 Email philippewatteau numericable fr D T 81 rue de Paris 92100 BOULOGNE France Tel 33 0 1 46 05 17 85 Fax 33 0 1 46 05 76 48 Email sps d o t fr The dates of presence of the
156. turning All protective measures must be fully completed when the Safety Board passes for inspection A person in a position of authority must be present at the stand at this time No machine may be started or presented operational without qualified personnel present at the stand All presentations and demonstrations shall be conducted under the Exhibitor s sole responsibility The electrical power supply shall be suspended at the relevant exhibitor s expense to any stand where machines in operation present a danger to the public and for which no measures have been taken to eliminate them 7 1 Equipment Presented in Operation at a Permanent Station Equipment presented in operation at a permanent station must include appropriate permanent screens or casings preventing the public from accessing dangerous parts or be placed such that the dangerous parts are kept away from the public and at the least at a distance of one metre from traffic circuits 7 2 Equipment Presented in Movement Where equipment is presented in movement a protected area must be set aside so that the public may not approach closer than one meter said distance may be increased given the characteristics of the equipment presented These provisions shall be valid for all stands including those in the open air 7 3 Equipment with Hydraulic Cylinders equipment with hydraulic cylinders is exposed stationary extended position hydraulic safeties
157. ubmitted by 30 September of the calendar year that follows the refund period For companies from countries outside the European Union The Exhibitors concerned must appoint a tax representative in France to carry out all tax formalities 8 WITHDRAWAL The Exhibitor must notify the Organiser in writing of any cancellation In the event that the Exhibitor partially by reducing the surface of its stand area or fully cancels its participation in the Show and or its request for an equipped stand on any date and for any reason the Exhibitor still remains liable for the payment of all amounts due for its participation and or stand Thus any amounts already paid for a stand and or an equipped stand booking will be retained by the Organiser and the Exhibitor remains liable for the payment of any outstanding amounts which shall fall due immediately even if the stand is reallocated to another Exhibitor Moreover the Exhibitor shall pay compensation to the Organiser of an amount equal to 1596 of its Show participation and or equipped stand order In the event that an Exhibitor has not occupied its allocated stand for any reason twenty four 24 hours before the Show opens to the public the Exhibitor will be deemed to have cancelled its participation in the Show and the aforementioned provisions shall apply 9 INSURANCE 9 1 Automatic insurance The Organiser recommends that the Exhibitors subscribe to the insurance policy for the Exhibit
158. vice providers or to the safety coordinator appointed for his stand This document deals with the selected general organization measures which are of a nature to have an influence on the health and safety of the workers 2 COMMUNICATION OF THE DOCUMENT The stand Safety Coordinator is required to communicate to every company working on the site at their request the names and addresses of the other contracting companies together with their I H S P P XII 3 AVAILABILITY OF THE I H S P P copy of the I H S P P must be available at all times on site for consultation by the companies concerned SITEVI 2015 MONTPELLIER PARC DES EXPOSITIONS 4 66 INTERNATIONAL AND EKPERTISE EKHIBITION FOR THE VINE WINE OLIVE FRUIT VEGETABLE PRODUCTIONS ze 24 26 NOVEMBER 2015 SITEVI PARC DES EXPOSITIONS DE MONTPELLIER an event by come gt lt Posium The place to be Refund of French TVA VAT According to the European Tax Legislation organisers of international exhibitions and service companies have to invoice all services with 19 6 Yo French Value Added Tax TVA Foreign companies EU or non EU are under certain conditions entitled to a refund of TVA paid Important Companies not belonging to the European Union have the obligation to appoint a French tax representative in order to apply for a tax refund To receive further information about the refund claim and the refund procedu
159. xhibition hall from the first day of assembly to the end of dismantling A maintenance service will see to the cleaning of these facilities The toilet facilities that are open will be indicated on the plans posted up at the hall entrances VI 2 CLOAKROOMS The company is required to place cloakroom facilities if necessary at their staffs disposal in application of current legal texts available for consultation from the organizer There will be no canteen for meals VI 3 TELEPHONE ON SITE Each company places at its staff s disposal a telephone accessible when the site is open for work VI 4 ACCOMMODATION The Company is responsible for providing off site accommodation for its staff VII ACCESS CONTROL VII 1 PROTECTION OF WORKERS VII 1 1 Medical fitness All personnel called upon to work on the site must be recognised as being medically FIT and have undergone the obligatory medical examinations and vaccinations associated with the exercise of their profession as well as those required by Medicine of Work These certificates must be available on the site VII 1 2 Safety training In conformity with current regulations and at its own responsibility the company must ensure that every worker arriving on the site has attended safety training sessions Presentation of special risks conditions of traffic movements outside and inside the site safety conditions applicable when carrying out work special safety instructions expla
160. y person directly or indirectly participating in its activities and or those of its company in respect of any physical injury and material and non material loss or damage caused to others and arising directly as a consequence of the Exhibitor s participation and or that of its company in the Exhibition including during the periods when the stands are being assembled and disassembled 9 4 Waivers Exhibitors by virtue of their participation in the Exhibition are deemed to have waived all their rights and those of their insurers to take action against the Organiser the company managing the site where the event shall take place and their respective insurance companies for any damage whatsoever caused either directly or indirectly to its goods and or property or the goods and or property of its employees Other than in the event of a malicious act it is hereby expressly stipulated that on the basis of reciprocity the company managing the site where the event shall be held the Organiser and their respective insurance companies waive all recourse against the Exhibitor and its insurer for any damage caused to their goods property materials for which the Exhibitor would otherwise be liable 10 ALLOCATION OF STANDS The Organiser will draw up a Show floor plan and allocate stand areas as applications are received taking into account the Show s different sections The Organiser will do its best to take into account the wishes of the Exh

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