Home

ISU`s Classification and Hiring System PeopleAdmin 7 User Manual

1. Applicant Status Options 7 Is Applicant under Action Label Updated Owner Available Reason Codes Denotes the applicant sees No Longer Under Consideration on the applicant portal An email notification is sent at the time the posting is filled closed Application Applicant mar MA VPM Does not Meet Email to Posting Admin Does not meet education requirement Required Education Applicant Does not meet experience requirement and Experience when filled Does not meet license certification requirement Does not Meet Email to Posting Admin No Does not possess required knowledge skill or Required Applicant ability Qualifications when filled Does not meet required experience or Merit only education training Does not meet license certification requirement Under Review by Email to Posting Admin Posting Admin Posting Admin PA Rating and_Routing Applicants_JOB A 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Rating and Routing Applicants Job Aid Applicant Status Options Action Label Updated Owner pai els panne Available Reason Codes Flagged for Email to Next approver Yes Interview new owner Request for Email to UHR Yes Interview UHR Recruitment N A Recruitment Not Reviewed Email to Posting Admin No Applicant N A when filled Rec d after Email to Posting Admin No e More suitable candidate Applicant Job offer declined when filled Candidate withdrew
2. as soon as possible Only enter if the posting will be term or if there is a known end date for position Internal External Waive of Advertisement Provide a written description for not posting externally Please enter first last name ISU Employment Opportunities Website ISU Employee Website other than ISU Employment Opportunities Placement Office Trade Journal Newspaper Other NS ACN NS NN This field should document any resources the department intends to use to advertise this posting During the hiring proposal process you will be asked to confirm if the resources intended were actually used This department contact will be used by UHR when approving the PD and also be posted as a contact for applicants Departments Units can provide links to their specific URL to provide applicants a better idea of their potential work unit Not utilized on Merit Temporary Postings than the required advertisement PA Creating A Merit_Temporary_ Posting JOB 35 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Merit Temporary Posting Job Aid period on iastatejobs com If yes how many calendar days Enter calendar days e g 10 you would like to appear on the would you like the posting to web Alternatively enter the date you would like the posting appear on the web to be taken down Background Check What type of background check Information on background check op
3. consideration date Email to Posting Admin No Applicant withdrew application Applicant Experience less desirable relevant when filled Education less desirable Skill set does not match needs of the position Conflict of Interest Quality of professional references Inaccurate application No response to email or call Not available for the required hours of work Application incomplete or late Employment History Did not show for Interview Interviewed Not Hired Email to Posting Admin No Applicant withdrew application Applicant Education less desirable relevant when filled Quality of work experience Quality or relevancy of teaching experience Quality or relevancy of extension professional practice Quality or relevancy of research experience Quality or scope of grant proposals awarded Quality or scope of publication record Conflict of interest Quality of professional references No response to email or call Application incomplete or late Not Interviewed Not Interviewed Faculty Other only N A Withdrawn UHR Recruitment Selected for Hire N A Posting Admin Yes A Hiring Proposal can be started from this status PA Rating and_Routing Applicants_JOB 43 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Rating and Routing Applicants Job Aid INDEX Applicant Status Options for UHR Only The following statuses are only available for UHR use when updating applic
4. Complete the Organizational Unit Note This is populated based on your posting admin user group If multiple departments and or colleges share the position the primary college and department should be selected Optional Choose if you would like to Accept letters of References through the hiring system see Position Title w New Posting EN Cance Required Information Working Title Associate Professor of English Series Posting Working Title Clinician Senior Clinician Assistant Associate or Full Profi Organizational Unit Division SVP and Provost College Unit College of Liberal Arts amp Sciences 5 Department Please Select References wW Accept references Reference Notification Flagged for Interview Dean AVP Optional Invite References to submit Recommendations when candidate reaches which workflow state Reference Letter Tool Pecommendation Workflow i z Optional When all Recommendations have been provided move to which workflow state Job Aid Recommendation Document Type Not required Require document upload when a reference provider submits a Recommendation cies A d Appl F ccepte ication Forms P amp S Faculty Other P PP Ap p lication w P amp S Faculty Other Application PA Creating A Posting Faculty_QRG 14 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Gui
5. Group FSSIG IAI CONES ecavececerccnncecakescadtenscnsasnaseanasconnecsoncccacenassnseesesseesiaceesnaunessusectecssaseesensareuenens 12 Request a New Group Assignment ssesseseeseecosceeceeceecoeceecescescescescescescescesceccescescescescescoesoessesceseese 12 Access Your Profile To access your profile follow the steps below Inbox BAE 7 7 17 a 1 Log into PeopleAdmin 7 with your ISU Net ID POSITION MANAGEMENT Y and Password 2 Click My Profile This page will show the status of your user account supervisor and groups in which you are assigned View Organizational Information and Scope In the summary tab of your profile you will see your First Last name email address University ID number and Organizational Unit Ids set to ISU and Reporting Org Unit waiting for info from Lisa PA_Understanding_Your_Profile_Information_JOB 10 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Understanding Your Profile Information Job Aid Update Email Prefernces Each user gains access to PA7 with all email notifications turned on To update your email preferences follow the steps below 1 Click My Profile in PA7 User Magann Orth Current Status Approved 2 Click the Manage Emails tab Magann Orth Groups UHR Recruit Hiring Manager 3 Check Opt Out for System Events or Position a Admin Type Events for which you would not like to Email morth iastate edu Phone receiv
6. Step 4 Route the Hiring Proposal for Approval The Hiring Proposal will be routed through the workflow for approval Hover over Take Action on Hiring Proposal and select the appropriate workflow for your organizational structure After approval see Completing a Hiring Proposal QRG Use the table below to better understand the available statuses Workflow Status Under Review by Posting Admin Send to Dept Chair Director Send to Dean AVP Submit President Senior Vice President Submit to UHR Recruitment Request to Extend Offer As Needed Submit to UHR Class amp Comp Approve to Extend Offer Posting Admin Description The Posting Admin transfers the hiring proposal to the Dept Chair Director and Dean AVP depending on organizational structure to edit and or approve the Hiring Proposal The last approver routes the HP to UHR Recruitment UHR Recruitment reviews the Hiring Proposal Once the Hiring Proposal is approved the Hiring Proposal is transferred to the Approved to Extend Offer workflow state For P amp S Staff if the salary proposal is above the hiring salary range then the Hiring Proposal is sent to UHR Class amp Comp to approve the proposed salary During the Approved to Extend Offer workflow status negotiation with the candidate occurs This process is done outside of People Admin among the Posting Admin Hiring Authority and the Candidate Once negotiations are complete the Posting Admin must transition
7. posting was created can be found below List the recruiting resources the Prepopulated from the posting department intends to further advertise the posting The position will automatically be posted on iastatejobs com and the lowa Workforce website Additional advertising is the responsibility of the hiring department Indicate which specific website Prepopulated from the posting placement office trade journal newspaper or other resource that you intend to use PA_Initiating_a_Hiring_Proposal_QRG 48 Rev 11 5 14 IOWA STATE UNIVERSIT University Human Hesourc empgpigyA ATEI yS Quick Reference Guide Initiating a Hiring Proposal QRG Step 4 Route the Hiring Proposal for Approval The Hiring Proposal will be routed through the workflow for approval Hover over Take Action on Hiring Proposal and select the appropriate workflow for your organizational structure After approval see Completing a Hiring Proposal QRG Use the table below to better understand the available statuses Workflow Status Under Review by Posting Admin Send to Dept Chair Director Send to Dean AVP Submit President Senior Vice President Submit to UHR Recruitment Request to Extend Offer As Needed Submit to UHR Class amp Comp Approve to Extend Offer Posting Admin Final Verbal Offer Details Offer Declined Offer Accepted confirmed Hire Posting Admin Offer Accepted Send to UHR Finalize Hire PA_Initiating_a_Hiring_Propo
8. ISU Net ID and password to log in to the HR Portal If you are unsure of your username password please contact the Solution Center 515 294 4000 Refer to Understanding the PeopleAdmin Interface Job Aid for more detailed descriptions 1 Open a web browser e g Internet Explorer Safari Firefox Chrome lowa State University As a user of the ISU Classification and Hiring system 2 Navigate to understand that may have access to information related to applicants employees and university business transactions www iastatejobs com hr understand that this information is confidential and my ability to access and or use this information is exclusively for conducting university business understand and agree that 3 Click the yellow link shall not provide or release this information to any individual or P i organization except for the sole purpose of conducting Please click here to log in university business within the requirements of my position understand that will use this system in accordance with with your ISU Net ID university policies understand that any misuse or inappropriate disclosure of such information could result in discipline By continuing acknowledge that understand and agree to these conditions 4 Enter the first part of IOWA STATE UN IVERSITY your ISU Email address as Pk cl ahh your Net ID Login 5 Enter your email address Your weblogin session has expired Please log
9. Only QUICK Reference GUIGC sirsiran i n L Completing a Hiring Proposal Quick Reference GUC C sccncinstisseces voraswaxcnsttvressassraabaveeeaseeumaanstsawasedsdsO Reference Letter Tool TOTP PANG otis secsses heear beware stat acaseaa soancntanbietiersitnen Gace qiscceinaseeipacescianeucimied oaee esate 59 Saving a PeopleAdmin7 Search c ccccsssseceecesssnseecescssseceeceseseaeecesceseseaeeteens 65 ROUTING and NAMES cccccccessssscecesessseeceecessseceeceseseeeeceecesseeaeeceseseaeeseeeeeeceseeeaees 67 Reviewing Applicant Materialls cccccsssseccecesssseecescsssneceeceseseaeecescsseeeeesens 68 PeopleAdmin Manual Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu What s New with PeopleAdmin 7 Job Aid Purpose The purpose of this job aid is to help you understand new features and updates relating to the PeopleAdmin 7 PA7 implementation In this job aid you will find information regarding e PeopleAdmin Old to New e PeopleAdmin 7 Enhancements e Even more to look forward to Electronic Letter of Intent eLOI and Onboarding PeopleAdmin Old to New Below is a comparison chart of current processes or terms and how they will change in PeopleAdmin 7 PeopleAdmin 5 8 Separate username and password from other ISU accounts Add notes to explain what was changed in a Posting or Position Manually enter required information qualifications educati
10. Posting move to UHR Oo Q O O w w If the posting is an emergency waiver route to Equal Opportunity Office for non Academic units Route the posting to Provost for academic units Alternatively you can save the posting for later keep working on this posting or cancel the posting You should see a green bar appear at the top of the page A green bar means the Position Description has successfully been routed for review The Current status will also change from draft to the appropriate workflow step If you see a red bar the action you were trying to take was unsuccessful go back and review the noted sections PA_Creating_A_P amp S_Temporary_or_Emergency_Posting QRG 24 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a P amp S Temporary or Emergency Posting Job Aid Purpose When creating a P amp S Temp Emergency posting in People Admin 7 use this as a guide to completing the required and optional forms and fields Reference the Creating A P amp S Temp Emergency Posting QRG for information on the process of creating a posting NOW POSUDE rori an E E 25 Postion DETAILS eirs aa EEE N E E E E EE ONR 26 Supplemental QuestionS sessssesesecessssesececesesssoecesesesssoecessssssecececesessececsesesseoeoesesesssoeoesesssee 28 Applicant DOCUMENTS susrsivisessvssusisrnssseisoi kier roen EEE E 28 Posting DOCUMEN S ve soaceeceeatc cence ceveaseeneectecesccedavacsesudest
11. Reference Writing a Position Description Job Aid for detailed writing guidance Enter credentialing agency name and contact information PA Creating A Merit_Temporary_ Posting JOB 34 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Merit Temporary Posting Job Aid Preferred Licensure s Certification s Preferred Credentialing agency name Preferred Credentialing agency website contact information Number of Positions Proposed Start Date Proposed End Date or Length of Term Is this posting for external or internal to ISU or waiver of advertisement Business Rationale for internal posting or waiving advertisement For waiver name of intended hire s List the recruiting resources the department intends to further advertise the posting The position will automatically be posted on iastatejobs com and the lowa Workforce website Additional advertising is the responsibility of the hiring department Indicate which specific website placement office trade journal newspaper or other resource that you intend to use Department Contact Name Department Unit Website Do you want this posted longer Reference Writing a Position Description Job Aid for detailed writing guidance Enter credentialing agency name and contact information Provide the amount of positions that will be filled through his posting Enter the proposed start date or text such as
12. agency name and contact information Pre populated This section should be modified based on required optional documents the applicant should upload when applying Do not edit or remove the code e g lt br gt Enter the proposed start date or text such as as soon as possible Only enter if the posting will be term or if there is a known end date for position Internal External Waive of Advertisement Provide a written description for not posting externally Please enter first last name ISU Employment Opportunities Website ISU Employee Website other than ISU Employment Opportunities Placement Office Trade Journal Newspaper Other LN NNN NAN This field should document any resources the department intends to use to advertise this posting During the hiring proposal process you will be asked to confirm if the resources intended were actually used This department contact will be used by UHR when approving 18 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Faculty Posting Job Aid Department Contact Phone Department Contact Email Department Unit Website Guaranteed Consideration Date Posting End Date What type of background check would you like to conduct Rationale for a credit check Account for background check charge Sub Account for background the PD and also be posted as a contact for applicants Departments Units can provide links to their spe
13. be posted as a contact for applicants The required advertisement period is noted in the Open Search Policy www policy iastate edu policy opensearch Enter calendar days e g 15 you would like to appear on the web Alternatively enter the date you would like the posting to be taken down Background Check Information on background check options can be found at http www hrs iastate edu hrs node 210 Enter rationale for a credit check as most candidates do not receive this type of background check http www policy iastate edu policy background credit Account to be charged when the background check is run Only 7 digits without dashes Optional only 6 digits without dashes check charge Advertising Details HR Only UHR will populate the posting admin announcement date posting end date Special instructions and pre employment screening information for the posting Supplemental Questions The supplemental questions section can be used later to inform the rating process of applicants There are a few options for supplemental questions Adding New Supplemental Questions Click on the button labeled Add a Question A pop up section will appear where you can add an existing question or create a new one Adding Existing Supplemental Questions There are two ways to search for approved supplemental questions to add to the job being posted You can filter using the key word search or filter by question category Assign P
14. in again or exit this browser to change Net lDs password in the NetID netid password field Password sesccess Lifetime 12 hours 6 Click Login Forgot your password Register for a Net ID Solution Center 195 Durham Center 515 294 4000 solution iastate edu Copyright 2011 lowa State University of Science and Technology All rights reserved You are now logged into PeopleAdmin 7 To log out click the link on the upper right hand side Inbox PeopleAdmin IOWA STATE UNIVERSITY CE AN APPLICANT TRACKING Postings Hiring Proposals My Profile Help Magann Orth you have 1 message Posting Admin PA_How_to_Log_into_PeopleAdmin7__QRG 4 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Understanding the PeopleAdmin 7 Interface Job Aid Purpose The purpose of this Job Aid is to provide a basic overview of the ISU Classification and Hriing System PeopleAdmin 7 screens and interface including module selection user groups inbox and more A list of PeopleAdmin 7 PA7 resources and training is also available ROW TO OS I a E E E E E EE E 5 HOME FACS oe E E E T E E 6 Monde Seleena E E E E E E EEN 6 Alerts and WN ONAL OM essre airne E R Ei 6 SMOUS asgen er E E EEA E 6 OOA a E E E A E E E 7 EE NG E E E E E E E E E E E A E E 7 SOF Dron DON ar A E N E E S 8 Resources for PeopleAdmin 7 sssssssssssresseserrsressrrsrrsrersrrsrerrrrsersreserrsrreerestesseseersresree
15. in the last name of the applicant This is not populated in case the last name may have changed since first applying PA_Initiating_a_Hiring_Proposal Faculty QRG 51 Rev 11 5 14 Quick Reference Guide Address City State Zip Code Country Country Code Primary Contact Phone Email Hiring Proposal Number Working Title University Title Faculty Other Position Title Appointment Type Base of Employment Number of Months Employed Per Year Fraction Employment Start Date Employment End Date Have you completed required reference checks Number of Positions Supervisor Name Supervisor Email Will this position supervise Merit or P amp S staff User Group Assignment Hiring Manager User Group Assignment Dept Chair or Director Departments Proposed Annual Salary Rationale for salary if above IOWA STATE UNIVERSIT University Human Hesourc empgpigyA ATEI yS Initiating a Hiring Proposal Faculty QRG Mailing Address of the candidate Contact Information of the Candidate Position Information Automatically generated after the hiring proposal is routed Generated from the posting Choose a title from the dropdown menu Generated form the posting Declare an official start date for the applicant The eLOI will use this date as the start date Enter a date for Term or less than 12 months Yes No If no UHR will route back to Posting Admin before approving the Hiring Proposal Gener
16. log in again or exit this browser to change Net IDs Guest User Password Username PeopleAdmin Training Password IOWA STATE Solution Center 195 Durham Center 515 294 4000 solution iastate odu UNIVERSITY Copyright 2011 lowa State University of Science and Technology All rights reserved Authenticate with single sign on SSO Authentication PA Understanding the PeopleAdmin7_Interface_JOB 5 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Understanding the PeopleAdmin 7 Interface Job Aid Home Page This section will describe the various aspects of the home page such as the module selection alerts and information shortcuts and my links and understanding user groups Module Selection CZ PeopleAdmin PeopleAdmin is organized by position descriptions and postings APPLICANT TRACKING Y There are three modules available within PeopleAdmin 7 POSITION MANAGEMENT Module Description Applicant Tracking This module is used to create a posting review and rate applicants and request and route a hiring proposal After logging into PeopleAdmin you will be taken to the applicant tracking module Position The position management module is a tool for managing position Management descriptions initiating reclassifications managing supervisors and viewing classifications for positions at ISU Admin This module is only available to University Human Resources UHR and use
17. move the applicant to a final status If an applicant is chosen for an interview the status is changed to flagged for interview and moved to the next approver The not reviewed rec d after consideration date status should only be used for applicants who applied after the guaranteed consideration date and have not been viewed for this posting If someone views the applicant the applicant must be rated 1 View an Applicant that has the workflow state as Under Review by Posting Admin by individual or bulk view a Individual View Click on the applicant s last name to Take Action on Job Application b Bulk View To rate applicants in bulk select applicants by checking the boxes to the left of the applicant s name Next click Actions to Move in Workflow if moving in workflow At step 5 you will have to select an individual or move in bulk again 2 Select Rate Applicant 3 Select a rating reason Qualified 0 5 or Not Qualified from the dropdown when prompted 4 Click Submit and you will see a green message and the Owner Posting Admin Current Status Rate Applicant near the top of the applicant s name 5 Click Take Action on Job Application for the same applicant 6 Select the state in which to route the applicant e g Flag for Interview or move the applicant to an inactive status see table below Confirm the status change when prompted and you will see a green message and the Owner Next Approver Current Status Sel
18. of Months Employed per Year Location if other than Ames Supervisor s Name Supervisor s Email Working Title Advertised Employing Department Full or Part Time Fraction Shift Additional Information Summary of Duties and Responsibilities Supplemental Required Education and Experience Preferred Education and Experience Pre populated based on classification selection Pre populated based on classification selection Commensurate with qualifications default Professional and Scientific Pre populated based on classification selection Posting Details Make the appropriate selection This is an editable field that will be carried over to the hiring proposal Professional and Scientific Temporary XH or Emergency Select Semi Monthly if Temporary XH or Monthly if Emergency 1 9 months This field is helpful if the work will be performed somewhere other than Ames for the majority of the time Enter supervisor s name which will not be viewable on the posting Enter supervisor s ISU email which will not be viewable on the posting Pre populated from posting settings but editable if needed see page 1 Please use department name e g English as opposed to department number Full Part Time Used toward FTE total Select the shift the employee will be working Provide any additional information that would be important for the applicant Reference Writing a Position Description Job Aid for detailed writin
19. point each applicant will receive an email that they are no longer under consideration for the position For more information on applicant statuses see Rating Applicants Job Aid PA_Initiating a Hiring Proposal Faculty QRG 55 Rev 11 5 14 IOWA STATE UNIVERSIT University Human Resource empgpiogyn nT Stat fer Quick Reference Guide Completing a Hiring Proposal Instructions Use this quick reference guide to help you complete the Hiring Pproposal HP and hiring process A Hiring Proposal needs to be completed by the posting admin after a candidate has been approved by UHR to extend an offer The posting admin will receive an email when the posting admin can start verbal negotiations with the candidate Step 1 UHR Approves to Extend Offer ccccsccccsccccscsccsceccscsccccsccccscescsceccscesescscescscescecess 56 Step 2 Posting Admin Updates Hiring Proposal Status ccscsccsceccsceccscsccececcscsccccsceccscees 56 Step 3 Cre te Distrib te LOI irssi eseastoncbancecuesomemcatnive 57 Step 4 Update Hiring Proposal Status sccccscsccsccccscsccsceccscnccccsceccsceccsceccscesescncescscescncess 57 Scenario A The Candidate has accepted the LOI cccscsccscscscsccccccccscsccccccccscsceccccscncscessesecececs 57 Scenario B The Candidate has declined the LOI scsccscsecscscsccscsccscsccccscsscscsccscscescscnssscscesoees 58 INDEX Offer Accepted and ReCruitMentt ccscccc
20. populated Reference Writing a Position Description Job Aid for detailed writing guidance 17 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Faculty Posting Job Aid Required Licensure s Certification s Required Credentialing agency name Required Credentialing agency website contact information Preferred Licensure s Certification s Preferred Credentialing agency name Preferred Credentialing agency website contact information Application Instructions Proposed Start Date Proposed End Date or Length of Term Is this posting for external or internal to ISU or waiver of advertisement Business Rationale for internal posting or waiving advertisement For waiver name of intended hire s List the recruiting resources the department intends to further advertise the posting The position will automatically be posted on iastatejobs com and the lowa Workforce website Additional advertising is the responsibility of the hiring department Indicate which specific website placement office trade journal newspaper or other resource that you intend to use Department Contact Name PA Creating A Faculty_Posting JOB Rev 11 5 14 Reference Writing a Position Description Job Aid for detailed writing guidance Enter credentialing agency name and contact information Reference Writing a Position Description Job Aid for detailed writing guidance Enter credentialing
21. s Dept Director Dean AVP President Senior VP Users will approve position descriptions new modifications reclassifications approve postings review applicants approve interview selections and approve hiring proposals Provost Search Committee The search committee member group is used so those associated with the Member search but not leading the search can view applicant documents such as resume and application The search committee also has the ability to rate applicants within the system Request a New Group Assignment To request a group assignment such as access to a different department or if your responsibilities have changed follow the steps below 1 2 a Click Take Action on user on the Summary Page Select Request Group Change a This page presents assigned groups and pending assignments Select the group you wish to join see table above for associated description and responsibilities Click Request New Group Select the organizational unit s or department s scope for this requested user group Click Request Group Assignment to complete your request UHR will process your request You will receive an email when your account is activated or you will see when you log in your user group toggle has the new group PA Understanding Your Profile Information JOB 12 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide Creating A Faculty Posting
22. will begin the new hire process with the employee 49 i i 4 IOWA STATE UNIVERSIT i TT Jers iV at ne A WTE P emp 2 ga f f Quick Reference Guide Initiating a Hiring Proposal QRG Step 5 Update other Applicants For applicants that are not selected for hire update the applicant status To do this complete the following steps 1 Open the posting from your inbox Click the Applicant tab Click the applicant s last name Hover over Take Action on Job Application and update status to Interviewed Not Hired Enter Reason Code Click Submit E a YS Repeat for all applicants that are not selected for hire At this point each applicant will receive an email that they are no longer under consideration for the position For more information on applicant statuses see Rating Applicants Job Aid PA_Initiating a Hiring Proposal _QRG 50 Rev 11 5 14 IOWA STATE UNIVERSIT University Human Resource employment iastate ed Quick Reference Guide Initiating a Hiring Proposal Faculty QRG Instructions Use this quick reference guide to help you initiate the hiring proposal HP and hiring process A Hiring Proposal needs to be completed after a candidate has been selected for hire To complete this process see Completing a Hiring Proposal QRG Step 1 Select a Candidate for Hire ccccscsccccsccccsccccsceccsceccscnccecsceccsceccsceccscesescscescsseccscess 51 Step 2 Initiate the Hiring Proposal s
23. 2 numbers for example 1 of 1 and History Click the Recommendations tab 3 You will see Reference Requests if an email has been sent out to a reference but either they have not yet responded or there was an issue sending an email Below Reference Requests is where you will see completed Recommendations INDEX Automated Emails In this section you will see the different emails that can be sent out to the Reference These can be sent when the candidate reaches a certain workflow state if a reference hasn t responded with recommendations etc PA Reference_Letter_Tool JOB 61 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources uhrcc iastate edu Reference Letter Tool Job Aid Request to Reference for Recommendation This email is sent to the reference requesting them to submit a recommendation for the applicant Hello Applicant First Last Name has applied for the position of Posting Title Dept You were listed in the application as a provider of a letter of recommendation For more information about this position please refer to the position information below or visit URL Instructions for submitting your letter of recommendation 1 Please visit the URL If you are unable to click this link please copy and paste the link below with no spaces into your browser address bar URL 2 On the recommendation submission webpage enter your name institution email and how you know the candidate 3 Click
24. Instructions Use the following steps to create v Posting Admin a new posting in People Admin as a posting Applicant Tracking gt admin A posting should be created when a faculty position needs to be routed approved a and posted on the IASTATE Jobs website Refer to Creating a Faculty Posting Job Aid for more detailed descriptions and guidance for each field 1 Hover over Postings and click Postings Applicants Faculty Other Merit Faculty Other 2 Click Create New Posting on the top right Create New What would you like to use to create this new posting 3 Click Create from E _ Create from Classification Classification to start posting Copies in general information from a classification You will need to provide with all fields blank or Create specific information inside the posting from Posting to create from a similar posting with same Uses an existing posting as a template and automatically copies in most classification information Create from Posting 4 Locate the Classification Actions v Position Title from which to create the posting 5 Hover over Actions and click Create From PA Creating A Posting Faculty_QRG 13 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide Creating A Faculty Posting 6 Fill out the required information for the new posting Enter the Position Title or Series as the working title
25. New Posting This section provides basic details regarding the new Merit Temporary posting you are creating Use the tables below as guidance for each field New Position Description Position Title The working title or advertised title should be the University Title for the desired Merit Temporary posting Division These fields will be pre populated based your PeopleAdmin College Unit account If you need to create a posting in a department that Department is not available to you please contact UHR Recruitment Workflow State Pre populated Under Review by Posting Admin References Accept References If you would like the system to email the applicant s references check this option For more guidance please use the Reference Letter Tool Job Aid Online Applications Accept Online applications Pre populated Checked Special offline application Not utilized on Merit Temporary Postings instructions Accepted Application Forms Merit Application Required Check this box PA Creating A Merit_Temporary_ Posting JOB 33 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Merit Temporary Posting Job Aid Position Details Classification Information This area is prepopulated based on classification selection University Title Salary Job Category Position Title Entry Hourly Rate Base of Employment Pay Frequency Number of Months Employed per Year Location if other
26. Next at the bottom of the page 4 On the following page click Add Recommendation Letter red text and upload your document The system will then automatically convert your document to PDF This may take a few minutes 5 Click Next and finalize Special Instructions from hiring department Special Instructions Position Information Position Title Dept Thank you University Human Resources lowa State University PA Reference_Letter_Tool JOB 62 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources uhrcc iastate edu Reference Letter Tool Job Aid Reference Request Reminder If the reference has not responded with recommendations this email will be sent out as a reminder to complete the request Hello Applicant First Last Name has applied for the position of Posting Title Dept You were listed in the application as a provider of a letter of recommendation This is the last chance to provide the recommendation for this candidate Please click the link below and fill out the information and or upload the documents requested For more information about this position please refer to the position information below or visit URL Instructions for submitting your letter of recommendation 1 Please visit the URL If you are unable to click this link please copy and paste the link below with no spaces into your browser address bar URL 2 On the recommendation submission webpage enter your name inst
27. OVW INTVER Y University Human Resources employment iastate edu ISU s Classification and Hiring System PeopleAdmin 7 User Manual Creating a Posting Managing Applicants Hiring Process PeopleAdmin Manual Rev 11 5 14 OVW A FIN AY Yy University Human Resources employment iastate edu Table of Contents PeopleAdmin 7 Basics What s New with PeopleAdmin 7 cccccccecssssseecesessseeceecessnsaeeceseseaeeceeeeeseeees 1 How to Log into PeopleAdmin 7 E EE E EAA A EEEE Understanding the PeopleAdmin 7 intersace E EEIE E EE E EE Understanding Your Profile Information cccccccccscsssseceecessstseseaeecesesseeees 10 Creating a Posting Creating a Faculty Posting QUICK Reference GUI GC srccesuticestestccvnsestedvansacdoctexsadtonctussvauvsesceiaabaaees 13 FOI PANG r E E E E A E 16 Creating a P amp S Temporary or Emergency Posting QUICK Reference GUNG iscsi seiicduisa cacsecsccnveetavececabtiaasdectaceusecaesteubansieces 22 MOD PANG sci ranean vest aan oa E A T EE eee 25 Creating a Merit Temporary Posting Quick Reference GUNG C vice sisvscecusicevnssatedvaxsivsicactiasidectustcadeusdvecemeapatens 30 TOA Cs sesa rsh a A E AEA E EE A 33 Managing Applicants and the Hiring Process Rating and Routing Applicants JODA ra A E E E 38 Initiating a Hiring Proposal Quick Reference GUI ceccccceecessscsseceecesssaeecescssseeeeeeseeeescssseees 4D Initiating a Hiring Proposal Faculty
28. R representative 2 Once the Accept References box is checked you will see that some optional choices are made available to you These include Reference Notification Recommendation Workflow and Recommendation Document Type Use the table below to better understand these options Reference Options on Posting Settings Reference Notification This option will determine when the candidate reference s will be contacted to provide recommendations for the candidate This is decided by selecting an appropriate workflow state Recommendation This option will likely not be used at ISU The option will determine Workflow which workflow state the candidate will be moved to once the recommendations from the reference s have been provided PA_Reference_Letter_Tool_JOB 59 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources uhrcc iastate edu Reference Letter Tool Job Aid Recommendation Document Type This option will determine whether or not the candidate will be required to upload a document when a reference submits a recommendation 3 Complete the required sections of the posting Position Details Supplemental Questions etc you will see a section titled Reference Letters Here you can provide specifications regarding references Further detailed explanations of all these options can be found in the table below Reference Letters Section within Posting Accept References By selecting Yes the posting s applic
29. TE UNIVERSIT University Human Hesource ermpigyT ATEI wT zz e Quick Reference Guide Initiating a Hiring Proposal QRG Instructions Use this quick reference guide to help you initiate the hiring proposal HP and hiring process for Merit and P amp S Staff A Hiring Proposal needs to be completed after a candidate has been selected for hire To complete this process see Completing a Hiring Proposal QRG Step 1 Select a Candidate for Hire cccscsccccsccccsccccsceccsceccscnccccsccccsceccsceccscesescsceecscescecess 45 Step 2 Initiate the Hiring Proposal ccccsccccsccccsccccsceccececcscsccecsccccsceccsceccscescscscescscescncess 45 Step 3 Complete Required Fields csccscsccccsceccsccccsceccsceccsceccccsccccsceccsceccececescsceccssescncess 46 Step 4 Route the Hiring Proposal for Approvall ccsscsccccsccscsccccsccccsccccsceccscescscsceccscescscees 49 Step 1 Select a Candidate for Hire In order to initiate a hiring proposal an applicant status must be updated to Selected for Hire To do this follow the steps below 1 Open the posting from your inbox Click the Applicant tab Click the applicant s last name Hover over Take Action on Job Application and update status to Selected for Hire Click Start Hiring Proposal and move to Step 2 oe Step 2 Initiate the Hiring Proposal To initiate the hiring proposal for the applicant follow these steps 1 Type in Faculty Other Position Tit
30. Via PDF complete the steps below Letter of Application Cover Letter of Application Cover Letter 07 16 14 12 15 05 PDF complete Letter 16 3 KB P Reference Contact Reference Contact Information 07 16 14 12 15 21 PDF complete Click the Applicant s name Information 16 1 KB Optional Documents Scroll to the bottom of the Job Application i No optional documents added Click the necessary documents to open Recommendation Documents a ow e P Generate available for PDF download or View opens materials in the web browser the following No recommendations submitted PDF Documents Document Type Actions a Application Job Application PDF Application View Combined Document Generate b Combined Document Job Application and all applicant documents as a PDF View An Applicant s Documents Collectively You can review more than one applicant document at a time You may choose to view all the documents for an applicant specific applicant documents for each of a group of applicants or all applicant documents for a group of applicants 1 Check the boxes to select the applicant or applicants of interest on the posting s Applicants tab 2 Choose one of the following a Create 1 PDF of selected applicants materials together i Click Actions Download Applications as PDF ii Select the types of documents you want to view and click Submit b Create multiple PDFs of selected applicants materials i Click Acti
31. ach employee at the University Use this guide to better understand what information is available and how you can personalize PAZ VI WAPP ICONT ienr E EE E EE E E 69 View An Applicant s Materials Individually ccccsccscsecsccsccscsccsccsceccsccscecceccscescnscscescnees 70 View An Applicant s Documents Collectively sessseosoeesoesscssessesescssscsesesesescsesesesesesesesesese 70 View An Applicant s Letters of Reference Faculty Other Only ssssssesssesossosssoseeossesseoseesseee 71 View Applicants To access applications for a posting follow the steps below Posting Materials Assistant Staff Edit 1 Log into PeopleAdmin 7 with your Current Status Published ISU Net ID and Password Position Type Staff Created by Harry Lambert 2 Hover over Postings and click the Department Maintenance Shop Owner Human Resources appropriate position type 3 Locate and open the posting 4 Click the Applicant tab This page will show applicants based on the current search Reference Saving Searches in PeopleAdmin7 for more information PA Reviewing Applicants JOB 69 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Reviewing Applicant Materials Required Documents View An Applicant s Materials Individually Conversion Document Type Name re A A Resume Curriculum Vitae 07 16 14 12 14 07 14 8 To access applications for a posting follow al
32. aicsececcresnecsnadecdrcangescssecns cats conacauaecsigctoawictaceusaesssesstaeacecesiieesarvonte 59 Providing a Recommendation ProcesS sccsccscsccccsccccsceccsceccececcccnccccecescececcccnccececescscecceces 60 Viewing Reference s RECOMMENAAtION ccsceccecsccscsccccsccccsccccsceccccnceccescecsceccecescsceccecsceess 61 INDEX Automated Emails sesesesesssecsesesececscscesscecscssecsoesscecscsessseecscsescsesesesescsesesesesesesesesese 61 Request to Reference for Recommendation ssssssesesesssseoesesesssoeossssososcesssoeoscssssseseosossesosoesssesoeoe 62 Reference Request Reminder sesessssessoesesesssoecsssssoscecesseseoecesesssoeossssosoeossssseososessseseosossssosoessseeoeoe 63 Reference Confirmation Applicant s seseseseseseseseseosssossscsssosososososossssesscesesesesessososososososososssssosse 64 Reference Confirmation Reference sesesesesesesesesesecscsssoscsosososososososcesecscesessssseososososososososssssesse 64 Configuration and Process The steps below outline the process of the Reference Letter Tool This automated process does not replace but can be used concurrently with telephone reference checks to gather recommendations for the applicant 1 Click the Accept References box when creating a new faculty posting This will be located on the first page you view when you begin the process of creating a new posting If you would like to use references for P amp S contact your UH
33. ants Available Applicant Statuses HR Use Only U pd ated Is Applicant active amp under Action Label Email Action ae eee eee Denotes the applicant sees No Longer Under Consideration on the applicant portal An email notification is sent at the time the posting is filled closed Available Reason Codes Mf e a Recruitment Merit Application Not Email to Eligible contract Applicant een provision Merit Only when filled Merit Transfer not most Email to UHR No N A senior Merit Only Applicant Recruitment when filled Merit Transfer Email to UHR N A withdrew after Applicant Recruitment deadline but before when filled Offer Merit Only System Det d Did Not UHR N A Meet Min Quals Recruitment If disqualified by posting specific questions Not Certified Merit Only UHR Not Approved for Interview Email to Applicant when filled Email to Applicant when filled UHR Recruitment UHR Recruitment PA Rating and_Routing Applicants_JOB 11 5 14 Applicant withdrew application please specify Experience less desirable relevant Education less desirable Skill set does not match needs of the position Conflict of Interest Quality of professional references Inaccurate application please specify No response to email or call Not available for the required hours of work Application incomplete or late Employment History Did not show for Interview 44 IOWA STA
34. ated from the posting User Group Assignment Yes No If they will be supervising select this checkbox to request this person to have access to PDs of direct reports If this position will be a department chair or director select this checkbox to request this person to manage PDs postings and applicants Select up to 5 relevant departments by holding down Control Salary A free text field to enter a specific salary e g 45 956 or a range 43 000 47 000 If the salary is above the hiring range be sure to seek PA_Initiating_a_Hiring_Proposal Faculty QRG 52 Rev 11 5 14 i i 4 IOWA STATE UNIVERSIT University Human Hesourc employment ias Quick Reference Guide Initiating a Hiring Proposal Faculty QRG hiring range Special Conditions for system generated LOI Account Sub Account Account 1 100 to this HP record appropriate approvals outside of the system Information entered here will not populate the electronic Letter of Intent eLOI in AccessPlus which will be implemented later this year Funding One Entry Required 7 digits no dashes Optional 6 digits no dashes Enter percentage Hiring Proposal Documents Enter documents here regarding outside approvals or documents you would like to be attached Offer Accepted and Recruitment This section will be completed during the completing a hiring proposal process Social Security Number University ID Number Posting Number Firs
35. ation form will have a reference letter section to be completed by the candidate Minimum Maximum This will determine how many references the candidate is required Requests to submit with the application Set the minimum to one and the maximum to a number of choices Cutoff Date The date indicated will determine when the system will disable the link for the reference to Provider Special Use this option to provide any extra information you want to Instructions receive from a reference This will be sent alongside the email 4 Continue the workflow process and route the posting for approval based on your organizational structure When the posting is on the ISU Jobs website the application will ask the applicant for references optional required and minimum maximum based on the settings configured in step 3 5 When the applicant reaches the specified Workflow State configured in step 2 an email will be sent out the candidate s references The references will fill out a recommendation form and or attach a recommendation letter within the noted time frame configured in step 3 See Providing a Recommendation Process for more details 6 The applicant tab will be updated with the information and is available for review See Viewing Reference s Recommendation for more details Providing a Recommendation Process Once the reference receives the email they will give recommendations about the candidate and will be prompted to send the res
36. cific URL to provide applicants a better idea of their potential work unit Insert the date in which consideration would be granted Insert the end date of the posting Background Check Information on background check options can be found at http www hrs iastate edu hrs node 210 Enter rationale for a credit check as most candidates do not receive this type of background check http www policy iastate edu policy background credit Account to be charged when the background check is run Only 7 digits without dashes Optional only 6 digits without dashes check charge Advertising Details HR Only UHR will populate the posting admin announcement date posting end date Special instructions and pre employment screening information for the posting Supplemental Questions The supplemental questions section can be used later to inform the rating process of applicants There are a few options for supplemental questions Adding New Supplemental Questions Click on the button labeled Add a Question A pop up section will appear where you can add an existing question or create a new one Adding New Supplemental Questions There are two ways to search for approved posting questions to add to the job being posted You can filter using the key word search or filter by question category The posting admin or search committee can set up parameters or points for the supplemental answers The text below explains the automatic rating optio
37. d to manage user permissions email templates and various forms and fields Welcome to your Online Recruitment System Alerts and Information The alerts area will be used by UHR to notify users of important messages such as a system maintenance schedule or important upcoming deadlines An alert will show on the system homepage as necessary The alert will be removed centrally by the system administrator P Alerts 1 alert from the administrator Type Message A Welcome to lowa State University s PeopleAdmin site Shortcuts Create New Merit Posting Shortcuts and My Links This section provides useful links provided by the system administrator to training materials and a shortcut to the Applicant Portal My Links Useful Links Your Applicant Portal How Applicants access your PeopleAdmin system PA Understanding the PeopleAdmin7_Interface_JOB 6 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Understanding the PeopleAdmin 7 Interface Job Aid Inbox The Inbox is a notification area to display any items that you or those in your user group need to take action upon The document will not continue in the workflow until you take an action approve or return There are three tabs Postings Hiring Proposal and Position Requests In the screenshot below there are 3 position requests requiring action by the State Owner Dept Chair Director of Inbox 3 items need y
38. de Creating A Faculty Posting 7 Click Create New Posting 8 Fill in all the required fields For more detailed guidance please refer to Create a Faculty Posting Job Aid Note Completed fields will be denoted by a blue checkmark next to the section title located on the left The section that you are currently viewing will not have a checkmark 9 Once all of the posting sections are completed you will be taken to a summary page Hover over Take Action On Posting and select the appropriate workflow for your organizational structure Note If no college unit routing approvals are needed Send Posting to UHR for posting on website Cancel Create New Posting Editing Posting Position Details Supplemental Questions Applicant Documents Posting Documents Guest User Search Committee Ranking Criteria 6eecedc lt Reference Letters Summary Take Action On Posting v WORKFLOW ACTIONS Send to President Senior VP move to Pres Senior VP send to Provost move to Provost end to UHR Recruitment for osting move to UHR ncel without posting move to ncel without Posting Alternatively you can save the posting for later keep working on this posting or cancel the posting You should see a green bar appear at the top of the page A green bar means the Position Description has successfully been routed for review The Current status will also change from draft to the appropriate workflow s
39. e Removed duplicate unnecessary forms and fields e Action links are along the top navigation bar instead of the side page e New numbering system for postings and PDs to indicate position type e Americans with Disabilities Act ADA compliant Automated e ISU customized email templates to notify a user an action is required Communications e Automatic emails generated to an applicant i e successful submission position filled e Ability to configure the system to send automated reference requests on a posting by posting basis when an applicant reaches a certain workflow status Automatic Routing e Actions are electronically moved through electronic routing instead of status selection e New routing and workflows by position type i e Merit e New user groups and organization structure have been established for routing ISU Division Senior VP President Provost College Unit Dean AVP Department Dept Chair Director Hiring Manager or Posting Admin O O O O Searching e Keyword searches work across text fields and attached documents on applicants e Ability to narrow supplemental questions by answers and search applicants through keyword searches Supervisor and e Ability to connect a supervisor PD to the employee s Position Description PD Employees e Faculty member can be noted as a supervisor to access PDs e Ease of updating supervisors Reporting and e Ability to create custom queries in addition to searches on demand Metrics e Sp
40. e email notifications Summary Manage Emails Position Descriptions 4 Click Update System Email Options to complete View Position Descriptions Although you can view your Position Description PD when targeting employee you can also view your PD through following the steps below 1 Click My Profile in PA7 a o Summary Manage Emails Position Descriptions 2 Click the Position Description h tab a If this is not available Program Coordinator 1063 you are not seated ina PD 3 Click the listed PD to view more information PA Understanding Your Profile Information JOB 11 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Understanding Your Profile Information Job Aid Group Assignments Group Assignments are very important to PA7 Use the table below to guide you through the various roles and responsibilities of each user group User Group Description Employee Able to view his her PD and initiate a modification reclassification or update action Hiring Manager Used to assign a person to view edit a position description typically the functional supervisor of the incumbent Posting Admin The posting admin will manage the posting and applicants For Faculty Other and temporary postings the posting admin will create the posting for fill The posting admin will route postings for approval rate and route applicants and create a hiring proposal for the final candidate
41. e search criteria and table format Ad hoc Search 2 Items Found Save this search PA Saving A PeopleAdmin7_Search_QRG 65 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide Saving a PeopleAdmin 7 Search 5 Name the search and select whether it is saved as the default search for the position type Make it the default search Save this Search To retrieve a saved search simply select the position type and choose to Open Saved Search Open Saved Search v on Postings To remove or delete a saved search you have saved click the gray X as shown below Ad hoc Search Dept Postings Postings Saved Search Dept Postings 112 Items Found a PA Saving A PeopleAdmin7_Search_QRG 66 Rev 11 5 14 IW JN A Jnwersii 4 H Uman Hesg UrCES TT TCV TT ery af p ate et Routing and Approvers in PeopleAdmin 7 When I receive an action for the New PD ii position type should route Hiring Manager PD side ONLY o T S D T S S S S a es es Ooo ee ee S Notes Special Circumstances Dept Chair Director Dean AVP President Senior VP HR Liaison UHR Recruitment UHR Class Comp Representative Representative UHR Notes Special Circumstances 67 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Reviewing Applicant Materials Purpose PeopleAdmin7 PA7 configures a user profile for e
42. ecific reports available by user groups e Dropdowns instead of text fields when available on postings and PDs to allow for standardized reporting and metrics e Able to report on duration of posting application etc PA_What s_New_With_PeopleAdmin7_JOB 2 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu What s New with PeopleAdmin 7 Job Aid Even More to Look Forward To Electronic Letter of Intent and Onboarding In addition to the new features and benefits of PeopleAdmin7 a team is working on creating an automated electronic Letter of Intent eLOI An eLO workflow has been created in addition to the processing procedures The eLOI will be triggered automatically after verbal negotiations with the candidate The candidate has the opportunity to electronically sign and accept the eLOI The posting admin will confirm the hire in PeopleAdmin7 and University Human Resources will finalize the hire so the new hire can start the onboarding process The Onboarding process for new hires is being updated to allow for a consistent new hire experience and ease in completing necessary forms PA_What s_ New_With_PeopleAdmin7_JOB 3 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide How to Log into PeopleAdmin7 Instructions Use the following steps to log into ISU s Classification and Hiring System PeopleAdmin7 You will need your
43. ected Status After completing the rating the applicant will be routed to the next approver in your organization structure and finally UHR The HR Liaison will change the status of each flagged applicant to Request for Interview and route it to UHR Once UHR has reviewed and approved the interview request the Posting Admin will be notified via system generated email At this point the hiring manager supervisor or search committee can begin scheduling interviews with approved candidates PA_Rating and_Routing Applicants_JOB 40 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Rating and Routing Applicants Job Aid Flag Request an Applicant for Interivew After viewing an applicant s materials application and documents if applicable the current owner of the applicant can update the status to move the applicant to the next reviewer When the applicant is routed to the HR Liaison the HR Liaison will change each flagged applicant to the status of Request for Interview which will route the applicant to UHR for approval 1 View an applicant to route for interview by individual or bulk view a Individual View Click on the applicant s last name to Take Action on Job Application b Bulk View To move applicants in bulk select all applicants by checking the boxes to the left of the applicant s name Next click Actions to Move in Workflow 2 Select Take Action on Job Application to view ava
44. email address in the Email Address of Guest User Recipients Each email address must be on a separate line Once you have added all of the email addresses click on the Update Guest User Recipient List to notify the review committee users When finished or to skip this section click the Next button Search Committee Currently not utilized by ISU Ranking Criteria Section to be Completed please do not review Adding New Criterion Click on the button labeled Add a Criterion A pop up section will appear where you can add an existing criterion or create a new one This criterion will be routed to UHR for approval Adding Existing criterion There are two ways to search for approved criterions to add to the job being posted You can filter using the key word search or filter by criterion category PA Creating A Faculty Posting JOB 20 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Faculty Posting Job Aid Assign Points Click on the criterion that has been added and a dropdown menu will appear where points can be associated to each answer on the criterion Workflow State Select the workflow state in the applicant process when you would like for Search Committee Members to begin rating applicants for the selected criterion Criterion Weight You can designate the weight of a criterion relative to others in the weight field It is recommended your total weights add up to 100 in
45. enerated after the hiring proposal is routed Generated from the posting Declare an official start date for the applicant The eLOI will use this date as the start date Enter a date for Term or less than 12 months Yes No If no UHR will route back to Posting Admin before approving the Hiring Proposal Generated from the posting 46 i i 4 Quick Reference Guide Will this position supervise Merit or P amp S staff User Group Assignment Hiring Manager User Group Assignment Dept Chair or Director Departments Proposed Annual Salary Merit Prepopulated Hourly Rate Rationale for salary if above hiring range Special Conditions for system generated LOI Account Sub Account Account 1 100 Enter documents here regarding outside approvals or documents you would like to be attached to this HP record PA_Initiating a Hiring Proposal _QRG Rev 11 5 14 IOWA STATE UNIVERSIT Initiating a Hiring Proposal QRG User Group Assignment Yes No If the position will be supervising select this checkbox to request this person to have access to PDs of direct reports If this position will be a department chair or director select this checkbox to request this person to manage PDs postings and applicants Select up to 5 relevant departments by holding down Control Salary A free text field to enter a specific salary e g 45 956 ora range 43 000 47 000 If the salary is above
46. epartment Please Select 7 Click Create New Posting on the top right Create New Posting Cancel 8 Fill in all the required fields Editing Posting If you are requesting a For more detailed guidance waiver be sure to fill out please refer to Create a Merit positon Detalls waiver fields including Temporary Posting Job Aid Supplemental Questions business rationale for Applicant Documents waiving advertisement and Note Completed fields will be Posting Documents name of intended hire if denoted by a blue checkmark next Summary applicable to the section title located on the left The section that you are currently viewing will not have a checkmark PA Creating A Posting Merit_Temporary_QRG 31 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide Creating a Merit Temporary Posting 9 Once all of the posting Take Action On Posting v sections are completed you WORKFLOW ACTIONS will be taken to a summary Keep working on this Posting page Hover over Take Action Approve Temp Posting move to Dept Chair Director On Posting and select the Approve Temp Posting move to appropriate workflow for your Dean AVP organizational structure Approve Temp Posting move to President Senior VP n HR Liaison Approved Temp Posting Note f you are the HR Liaison move to UHR and no further college unit Cancel without posting move to l Cancel wit
47. essncesustnasteususnananisunseuestissuseusnvcsianixendaasaeeni 38 Viewing FODICAU ONS pissesescisniscisetnnsecsvcdessnsacesscuvsnccnsdannnnstssnsusennvacisunsuncectoesiindusdntnessabsasaseassncseuvsasubacaeuoast 38 Viewing Reference s Recommendation cccsssssesseeeeeenseseecceeeecesnensecnenesseenenesceneeeesnsneeeeeeesessnanseenenees 39 Rating Applicants Posting Admin Onlly cccsssseccessssccssseceeeesscceeenseeesenseeeesnsneesenseeeeesnseeeeesneeeaesns 40 Flag Request an Applicant for InteriveW ss ssusssusnunnnnsnnunnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnn annann 41 INDEX Available Workflow Actions sssssnunnnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnana 42 INDEX Applicant Status Options cccssssssssssccsssssssecceeeesessesseceeeesssssseneenessssssseeeeeeeesessaaeeeeeessssnaeeeees 42 INDEX Applicant Status Options for UHR Only ssssssssssunnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 44 What Is an Applicant Status The Posting Administrator and those involved in the hiring process use applicant statuses to rate and classify applicants The applicant status indicates if an applicant is rated not qualified or qualified 0 5 selected for an interview not interviewed or placed in a review holding state for the possibility of later consideration Viewing Applications During the posting period the Posting Admin and other users associated with this post
48. formation Summary of Duties and Responsibilities Department Program amp College Description About lowa State University and the Ames Community Required Education and Experience Preferred Education and Experience PA Creating A Faculty Posting JOB Rev 11 5 14 Pre populated based on classification selection Commensurate with qualifications Faculty other Posting Details Make the appropriate selection This is an editable field that will be carried over to the hiring proposal Make the appropriate selection This is an editable field that will be carried over to the hiring proposal Monthly or Semi Monthly 1 12 months or select semester This field is helpful if the work will be performed somewhere other than Ames for the majority of the time Enter supervisor s name which will not be viewable on the posting Enter supervisor s ISU email which will not be viewable on the posting 1 9 Pool Pre populated from posting settings but editable if needed Please use department name e g English as opposed to department number Full Part Time Used toward FTE total Please note important characteristics regarding any of the fields in the Posting Position Detail section to be communicated to posting approvers or UHR Reference Writing a Position Description Job Aid for detailed writing guidance Departments Units can provide a description of program to provide applicants a better idea of their potential work unit Pre
49. g guidance Reference Writing a Position Description Job Aid for detailed writing guidance PA Creating A P amp S Temporary_or Emergency Posting JOB 26 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a P amp S Temporary or Emergency Posting Job Aid Required Licensure s Certification s Required Credentialing agency name Required Credentialing agency website contact information Preferred Licensure s Certification s Preferred Credentialing agency name Preferred Credentialing agency website contact information Number of Positions Proposed Start Date Proposed End Date or Length of Term Is this posting for external or internal to ISU or waiver of advertisement Business Rationale for internal posting or waiving advertisement For waiver name of intended hire s List the recruiting resources the department intends to further advertise the posting The position will automatically be posted on iastatejobs com and the lowa Workforce website Additional advertising is the responsibility of the hiring department Indicate which specific website placement office trade journal newspaper or other resource that you intend to use Reference Writing a Position Description Job Aid for detailed writing guidance Enter credentialing agency name Enter credentialing agency contact information Reference Writing a Position Description Job Aid for detailed w
50. group is used so those associated with the search but not leading the search can view applicant documents such as resume and application The search committee also has the ability to rate applicants within the system Classification and Compensation manages classifications creates and approves new position descriptions finalizes reclassification requests UHR Recruitment may route Hiring Proposals to this user group for salary approval EO will review and approve positions requiring a waiver of advertisement UHR Recruitment will review position descriptions that are for fill create postings and route to the posting admin for approval approve interview requests and hiring proposals in addition to conducting background checks The system administrator will assign new user groups to employees that have new or updated roles and responsibilities within the system PA Understanding the PeopleAdmin7_Interface_JOB 8 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Understanding the PeopleAdmin 7 Interface Job Aid If you need access to additional user groups please follow these steps Click My Profile Hover over Take Action on User and click Request Group Change Find the new group i e Search Committee Member and click Request new group Select the scope i e org unit and department you would like this group to be tied to Click Request Group Assignment 2a i The User Groups page w
51. hout Posting routing approvals are needed move to HR Liaison Approved Temp Posting move to UHR Alternatively you can save the posting for later keep working on this posting or cancel the posting If the posting is a waiver route to Equal Opportunity Office for non Academic units Route the posting to Provost for academic units You should see a green bar appear at the top of the page A green bar means the Position Description has successfully been routed for review The Current status will also change from draft to the appropriate workflow step If you see a red bar the action you were trying to take was unsuccessful go back and review the noted sections PA Creating A Posting Merit_Temporary_QRG 32 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Merit Temporary Posting Job Aid Purpose When creating a Merit Temporary posting in People Admin 7 use this as a guide to completing the required optional forms and fields Reference the Creating A Merit Temporary Posting QRG for information on the process of creating a posting Position Detalls ata specie nes ce cscs E 34 Supplemental QuestionS s sssssnssnsnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnn nannan nnna 36 Apphcant Documents aac cece cess cesses actsc cep ce anaa aaia Einna E AE EE iania riaa aaaeaii SA a 37 Foscune DOCUTTE NIS rresiaren iea aE e EEE E EE EE a EERE 37
52. ilable status options For a full listing of options please see the indices below 3 Select the state in which to update the applicant 4 Confirm the status change when prompted After completing the rating the applicant will be routed to the next approver in your organizational structure and finally UHR Once UHR has reviewed and approved the interview request the Posting Admin will be notified via system email At this point the hiring manager supervisor or search committee can begin scheduling interviews with candidates PA_Rating and_Routing Applicants_JOB 41 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Rating and Routing Applicants Job Aid INDEX Available Workflow Actions The following statuses are available for updating the workflow of an applicant During the workflow an applicant can be returned to the Posting Admin if the approver finds the applicant unacceptable for interview Available Workflow Actions Is Applicant active Action Label Email Action Updated Owner and under consideration Rate Applicant N A Posting Admin Yes Flagged for Interview mail to Dept Chair Director ept Chair Director ee aoe user Flagged Request for Interview Email to Dean AVP user Dean AVP user Yes Flagged Request for Interview Yes Vice President user Vice President user Return to Posting Admin Yes INDEX Applicant Status Options The following statuses are available for applicants
53. ill now reflect that you have requested a user group The request will be routed to UHR Recruitment and the System Administrators You will be notified once your request is complete Resources for PeopleAdmin 7 The table below lists and describes other available resources for accessing and learning about PeopleAdmin Resource Description PeopleAdmin Website peopleadmin hrs iastate edu University Human Resources www hrs iastate edu Website Recruitment Information for ISU http www hrs iastate edu hrs recruitment Departments Classification and Compensation www hrs iastate edu hrs classcomp Website Provost www provost iastate edu PA Understanding the PeopleAdmin7_Interface_JOB 9 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Understanding Your Profile Information Job Aid Purpose PeopleAdmin7 PA7 configures a user profile for each employee at the University Use this guide to better understand what information is available and how you can personalize PAZ Access OUI POU C eorna EEE E NEN E E EAE i 10 View Organizational Information and Scope csccscsccscsccscsccccsccccecsccccnccccecsccscsceccncescecsceccscessecs 10 Update Email Prefernces sesesesesesoesesesesssoecececesssoececesescsoecesesesesceoececesesosoecesesesoesesesseoeoesese 11 WIEW POSITION Descriptions ssdaciesa vec cuaesecsccctescswecsdesestunes vasusoccsoccessenssessenss car ENEE ENNES iei EE 11
54. ing can view applicant materials as they apply As applicants complete applications the Posting Admin will enter ratings and be able to flag and route applicants for interview selection If the posting is for pools e g lecturer pool applicants can be rated flagged and routed before the posting closes Log into PeopleAdmin Update your Role to Posting Admin or Search Committee Click the refresh button Hover over the Postings tab and click the appropriate position type e g Merit PN PA_Rating_and_Routing_Applicants_JOB 3g 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Rating and Routing Applicants Job Aid 5 Search for the Posting title or locate the posting in the list below 6 Click hover over Actions to select View Applicants 7 Review the application materials individually or in bulk a Individual View Click on the applicant s last name to view full application and Supporting documents You may view documents individually or generate a combined PDF of all documents near the bottom of the page b Bulk View To view applicant materials in bulk select applicants by checking the boxes to the left of the applicant s name Next click Actions then click Download Applications as PDF individually or combined into one PDF You will then have the choice of which documents will open The applicants material will now open in anew browser tab or window Adobe Reader must be installed
55. itution email and how you know the candidate 3 Click Next at the bottom of the page 4 On the following page click Add Recommendation Letter red text and upload your document The system will then automatically convert your document to PDF This may take a few minutes 5 Click Next and finalize Special Instructions from hiring department Special Instructions Position Information Position Title Dept Thank you University Human Resources lowa State University PA Reference_Letter_Tool JOB 63 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources uhrcc iastate edu Reference Letter Tool Job Aid Reference Confirmation Applicant Once the reference has completed the recommendation the following email will be sent out to the candidate Dear Applicant First Name Last Name This is to inform you that we have received a response from one of your references for your application to the position title Dept position with lowa State University The search committee is in the process of reviewing applicants and you will be notified if selected for further consideration Thank you University Human Resources lowa State University Reference Confirmation Reference The following email will be sent out to the reference once they have submitted the recommendation We have received your reference for a candidate who has applied for the Position Title Dept position at lowa State University Thank you fo
56. le e g Faculty or Assistant Professor Animal Science 2 Select the Primary Employing Division College Unit and Department from the available dropdown menus 3 Click Start Position Requests PA_Initiating a Hiring Proposal _QRG 45 Rev 11 5 14 IOWA STATE UNIVERSIT University Human Hesourc empgpigyA ATEI yS Quick Reference Guide Initiating a Hiring Proposal QRG Step 3 Complete Required Fields Fill in the required fields of the Hiring Proposal Completed sections will be denoted by a blue checkmark next to the section title in the menu on the left Use the table below to complete the forms and fields Fist Name Middle Name Last Name Address City State Zip Code Country Country Code Primary Contact Phone Email Hiring Proposal Number Position Number University Title Pay Grade Appointment Type Base of Employment Number of Months Employed Per Year Fraction Employment Start Date Employment End Date Have you completed required reference checks Number of Positions Supervisor Name Supervisor Email PA_Initiating_a_Hiring_Proposal_QRG Rev 11 5 14 Hiring Proposal Applicant Information First name and Middle name are populated from the application Enter in the last name of the applicant This is not populated in case the last name may have changed since first applying Mailing Address of the candidate Contact Information of the Candidate Position Information Automatically g
57. leAdmin7 Log into PeopleAdmin 7 and target Posting Admin Click Inbox Select the Hiring Proposal tab Click Actions to View the HP Click Reports tab and select Letter of Intent So a E A personalized letter of intent will now be generated This report is available on the screen after clicking You can either print this screen or copy paste into a Word document Alternatively the department can use the forms fields from the HP on the paper template LOI Step 4 Update Hiring Proposal Status At this point the candidate will either accept the offer or decline the offer Scenario A The Candidate has accepted the offer and signed the LOI Log into PeopleAdmin 7 and target Posting Admin Click Inbox Select the Hiring Proposal tab Click Actions to View the HP Click Edit Insert the Social Security Number in the Offer Accepted and Recruitment section a If you have not already update Recruitment Advertisement information for this section 7 Click Hiring Proposal Summary 8 Hover over Take Action on Hiring Proposal and click Offer Accepted Confirm Hire send to UHR 9 When all applicants are at a final status and the candidate is the only final hire on the posting UHR will transition the posting to Filled ee a a Once the Hiring Proposal has been transitioned to Offer Accepted Confirm Hire send to UHR the Hiring Proposal is routed to Human Resources UHR will update administrative systems and will begin the onboardi
58. n the IASTATE Jobs website for recruitment or waiver Refer to Creating a Merit Temporary Posting Job Aid for more detailed descriptions and guidance for each field 1 Hover over Postings and click Postings Applicants Merit Temp Merit 2 Click Create New Posting on Faculty Other the top right pas P amp S Temp Emergency Merit Temp 3 Click Create from Classification to start posting Create New with all fields blank or Create What would you like to use to create this new from Posting to create from a posting similar posting with same ae Create from Classification classification Copies in general information from a classification You will need to provide specific information inside the posting Create from Posting Uses an existing posting as a template and automatically copies in most information 4 Locate the Classification Actions Position Title from which to create the posting V ew Create From 5 Hover over Actions and click Create From PA Creating A Posting Merit_Temporary_QRG 30 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide Creating a Merit Temporary Posting 6 Fill out the required information for the new posting Note This is populated Organizational Unit based on your posting admin user group Ea Division SVP and Provost College Unit College of Liberal Arts amp Sciences w D
59. ng process with the new employee UHR will update the Hiring Proposal Status to HR Finalize Hire The applicant status will automatically update to Hired PA_Completing a_Hiring Proposal _QRG 57 Rev 11 5 14 IOWA STATE UNIVERSIT University Human Resource empgpiogyn nT Stat fer Quick Reference Guide Completing a Hiring Proposal If the remaining applicants have not been moved to a final status the Posting Admin must do so at this time For more information on applicant statuses and reason codes please reference the Rating Applicants Job Aid Scenario B The Candidate has declined the position If the candidate has declined the position follow these steps to complete this Hiring Proposal Log into PeopleAdmin 7 and target Posting Admin Click Inbox Select the Hiring Proposal tab Click Actions to View the HP Hover over Take Action on Hiring Proposal and click Offer Declined Click the Applicant s name on the Hiring Proposal Summary screen Hover over Take Action on Job Application and select Interviewed Not Hired Enter a Reason Code Click Submit ee Se lS O 2 The posting admin can now initiate a hiring proposal for another applicant if applicable If further negotiations have taken place make the appropriate edits to the hiring proposal and re route for approval INDEX Offer Accepted and Recruitment Use the text below to guide you in completing the hiring proposal Offer Accepted and Recruitment Social Secu
60. niversity Human Resources employment ilastate edu Understanding the PeopleAdmin 7 Interface Job Aid Inbox PeopleAdmin User Drop Down APPLICANT TRACKING Y To perform actions you must have the appropriate user group targeted or toggled After toggling groups click the button to reload the current page logout PeopleAdmin Training you have 0 messages LA GLOL Hiring Manager Use the table below to guide you through the various roles and responsibilities of each user group User Group Description Employee Able to view his her PD and initiate a modification reclassification or Hiring Manager Posting Admin Dept Director Dean AVP President Senior VP Provost Search Committee Member UHR Only User Groups UHR Class and Comp EO Equal Opportunity UHR Recruitment System Admin update action Used to assign a person to view edit a position description typically the functional supervisor of the incumbent The posting admin will manage the posting and applicants For Faculty Other and temporary postings the posting admin will create the posting for fill The posting admin will route postings for approval rate and route applicants and create a hiring proposal for the final candidate s Users will approve position descriptions new modifications reclassifications approve postings review applicants approve interview selections and approve hiring proposals The search committee member
61. ns Assign Points or Disqualifying Responses Click on the question that has been added and a dropdown menu will appear where points and disqualifying responses can be associated to the posting question PA Creating A Faculty Posting JOB 19 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Faculty Posting Job Aid Posting Question Options Once questions have been added to the posting you will see a column of checkboxes to the left of each question checking these boxes will make a question required Applicant Documents Indicate applicant documents that will be required optional or not used on the posting Be sure to update Application Instructions on the posting if selecting other documents Posting DocumentsUploading supporting documents such as Waiver of Advertisement approval and or any other relevant documents emails etc can be attached in this section Guest User The guest user account can be made and distributed to search committee members to allow access to applicant materials and documentation The guest account can be used for multiple users After logging into a guest account the relevant posting is viewable but not editable To utilize the guest user click on the Create Guest User Account button The system will automatically generate a Guest Username You may update the password if needed You can notify the members of the review committee by adding their
62. of current owner The Hiring Proposal will replace this paper form For a complete list of terminology view the People Admin Glossary on the PeopleAdmin project website Posting be the new terminology replacing the NOV Posting number will replace Vacancy ID A Hiring Proposal HP will be created instead of a PEMF to request hire The Hiring Proposal will be auto populated with information from the application Faculty Positions have Required and Preferred Education and Experience P amp S Positions have Required Education and Experience non editable and Supplemental Required Education and Experience as well as Preferred Education and Experience Merit Positions have Required Special and Preferred Qualifications All positions will have the opportunity to list required and or preferred licensure s and certification s PA_What s_ New_With_PeopleAdmin7_JOB 1 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu What s New with PeopleAdmin 7 Job Aid PeopleAdmin 7 Enhancements PeopleAdmin 7 has an impressive list of enhancements compared to its predecessor PeopleAdmin 5 8 The table below describes the category and enhancements users can expect in the new system Category Description of Enhancements Navigation and Feel e Ability to use the back button of your browser e Ability to save return to position descriptions postings hiring proposals etc e New print option for shortened PDs
63. oints or Disqualifying Responses Click on the question that has been added and a dropdown menu will appear where points and disqualifying responses can be associated to the PA Creating A P amp S Temporary_or Emergency Posting JOB 28 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a P amp S Temporary or Emergency Posting Job Aid supplemental question Supplemental Question Options Once questions have been added to the posting you will see a column of checkboxes to the left of each question checking these boxes will make a question required Applicant Documents Indicate applicant documents that will be required optional or not used on the posting Be sure to update Application Instructions on the posting if selecting other documents Posting Documents Uploading supporting documents such as Waiver of Advertisement approval and or any other relevant documents emails etc can be attached in this section PA Creating A P amp S Temporary_or Emergency_Posting JOB 29 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide Creating a Merit Temporary Posting Instructions Use the following steps to create a Y Posting Admin a new Merit Temporary posting in People Applicant Tracking gt Admin7 as a posting admin A posting should be created when a Merit Temporary position a needs to be routed approved and posted o
64. on experience Select Not Interviewed and department enters a comment explaining why not selected Ability to route actions to any user on campus through status changes Search active and pending actions to find postings and positions requiring your attention Personnel information Form PIF needed for preplanning or hiring process Terminology Notice of Vacancy NOV Pre Employment Monitoring Form PEMF Minimum required Qualifications and Preferred Qualifications PeopleAdmin 7 PA7 is integrated with your ISU email address Net ID and password for internal users only which will contain multiple user groups when applicable PA7 will automatically log a history of what data changed when and by whom in the history tab Classifications have required education experience and qualifications pre populated not editable P amp S can enter supplemental required information to provide further clarification for a degree or experience e g Bachelor of Science in Ecology Reasons will be utilized to aid with tracking and metrics e g Conflict of Interest No Response to Email or Call quality of education or experience Positions belong to one Primary Employing Department which will take responsibility of the position and control the routing options through owners and workflows An Inbox is now utilized to see active items assigned to you your groups and a Watch List will display items you have decided to bookmark regardless
65. ons Create Document PDF per Applicant PA Reviewing Applicants JOB 70 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Reviewing Applicant Materials Saved Search Inactive and Active 6 Items Found Actions GENERAL Applicant Applicant Workflow State s Are you 18 years Review Screenina Question Last Name First Name Internal son Tue of age or older patti g f Systems Support Download Screening Specialist III 1173 Question Answers Systems Support Import Application Data Specialist Ill 1173 Export Applicants without Email McTester the Third Testy Under Review by Posting Admin McTestinator Test Under Review by Posting Admin Systems Support Duck Donald Under Review by Posting Admin _ oe Export results Specialist lll 1173 Does not Meet Required Systems Support Education and Experience Specialist Ill 1173 Move to Posting Systems Support Move in Workflow Specialist Ill 1173 Email Applicants Download Applications as PDF BULK Training Training Training Jean Under Review by Posting Admin Systems Support Training Training Under Review by Posting Admin a Specialist Ill 1173 Create Document PDF per Applicant Reactivate Applications The system creates a PDF s containing all the documents that you request Save this PDF and distribute to the search committee View An Applicant s Letters of Reference Faculty Other Only To view uploaded letter
66. order to easily use this function The system will not check nor force you to have your total weight equal 100 Reference Letters Reference Letters If you would like the applicant to provide references please complete this section Please see Reference Letter Tool Job Aid for more detailed instructions Accept References If you would like the applicant to enter references change to Yes References are recommended for Assistant level or Lecturer positions Minimum Requests Enter the minimum amount of references the applicant must enter Be sure to enter a number smaller than the maximum Maximum Requests Enter the maximum amount of references the applicant must enter Be sure to enter a number larger than minimum Cutoff Date Enter the last day in which the reference is able to submit a reference letter if using Reference Letter Tool configured in the posting settings Provider Special instructions Enter special instructions to be included in the reference request email if using Reference Letter Tool configured in the posting settings PA Creating A Faculty Posting JOB 71 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide Creating a P amp S Temporary or Emergency Posting Instructions Use the following steps to create o Y Posting Admin a new posting in People Admin as a posting Applicant Tracking gt admin A posting should be created when a P amp S Tempora
67. orking title or advertised title should be the Working Title for the desired Faculty posting e g Associate Professor of English or Adjunct Assistant Professor Division These fields will be pre populated based your PeopleAdmin College Unit account If you need to create a posting in a department that Department is not available to you please contact UHR Recruitment Workflow State Pre populated Under Review by Posting Admin References Accept References If you would like the system to email the applicant s references check this option For more guidance please use the Reference Letter Tool Job Aid Online Applications Accept Online applications Pre populated Checked Special offline application To be completed for Affiliate postings instructions Accepted Application Forms Faculty Other Application Required Check this box PA Creating A Faculty Posting JOB 16 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Faculty Posting Job Aid Position Details Classification Information This area is prepopulated based on classification selection University Title Salary Job Category Appointment Type Base of Employment Pay Frequency Number of Months Employed per Year Location if other than Ames Supervisor s Name Supervisor s Email Number of Positions Working Title Advertised Employing Department Full or Part Time Fraction Additional In
68. osting Create New Posting Cancel 8 Fill in all the required fields For more detailed guidance please refer to Create a P amp S Editing Posting Temporary or Emergency Posting Job Aid Position Details Supplemental Questions Applicant Documents Note Completed fields will be denoted by a blue checkmark next to the section title located on the Summary left The section that you are currently viewing will not have a checkmark If you are requesting a waiver be sure to fill out waiver fields including business rationale for waiving advertisement and name of intended hire if applicable Posting Documents PA Creating A P amp S Temporary_or_ Emergency Posting QRG 23 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide Creating a P amp S Temporary or Emergency Posting 9 Once all of the posting cy crepe sections are complete you will WORKFLOW ACTIONS be taken to a summary page p working on this Posting Hover over Take Action On to Dean AVP move to Posting and select the n AVP appropriate workflow for your organizational structure to Pres Senior VP lan Uf La nd to Provost move to Provost nd to UHR Recruitment for sting move to UHR ncel without posting move to ncel without Posting an Note f you are the HR Liaison and no further college unit routing approvals are needed move to HR Liaison Approved Temp
69. our attention Displaying items for group Dept Chair Director Postings 0 Hiring Proposals 0 Position Requests 3 Title Type Current State State Owner HM Create MO Modify Position Description Dept Chair Director Dept Chair Director Ent Test for Tammy New Position Description Dept Chair Director Dept Chair Director Nat Res test for Tammy New Position Description Dept Chair Director Dept Chair Director Inbox BAE ry yell Watch List APPLICANT TRACKING Y The inbox and watch list can be accessed on your home page or on the upper right corner of the system Employee logout Watch List The watch list shows the current state and owner of the requests that you have flagged to monitor after completing an action eg Route to UHR for Approval fi Watch List 2 items Postings 0 Hiring Proposals 0 Position Requests 2 Title Type Current State State Owner Creator New Position Description Secretary I Merit New Position Approved UHR Recruit Hiring Manager New Position Description Animal Caretaker Merit New Position Approved UHR Recruit Hiring Manager How to remove items from your watch list After logging into the system complete the following steps 1 Click Watch List on the upper right hand corner 2 Hover over Actions and select Stop Watching Posting The item will be removed from your watch list PA Understanding the PeopleAdmin7_Interface_JOB 7 Rev 11 5 14 IOWA STATE UNIVERSITY U
70. ponse back to you 1 Atthe designed applicant workflow state an automated email will be generated to the reference In the email the reference will be provided with a link to follow There is also a link to the posting which is only accessible if the posting is not closed filled PA Reference_Letter_Tool JOB 60 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources uhrcc iastate edu Reference Letter Tool Job Aid 2 Onthe website the Applicant Information will be located on the top of the page Next there are required fields for the References to complete such as name and contact information 3 Next the Recommendation section must be completed Questions to be answered by the reference include a Do you decline to provide a referral for this candidate b How Do You Know This Candidate c How Long Have You Known This Candidate d Additional Comments 4 If required the reference will upload a Recommendation Letter This document will automatically be converted to PDF form and attached to the applicant s information within the posting Viewing Reference s Recommendation After the applicants recommendations have been sent back you are able to review the provided information To do this 1 Navigate to the posting on People Admin and click on Applicants Click the appropriate Applicant s last name 2 While viewing the Applicant information you will see three tabs Summary Recommendations followed by
71. questions have been added to the posting you will see a column of checkboxes to the left of each question checking these boxes will make a question required PA Creating A Merit_Temporary_ Posting JOB 36 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Merit Temporary Posting Job Aid Applicant Documents Indicate applicant documents that will be required optional or not used on the posting Be sure to update Application Instructions on the posting if selecting other documents Posting Documents Uploading supporting documents such as Waiver of Advertisement approval and or any other relevant documents emails etc can be attached in this section PA Creating A Merit_Temporary_ Posting JOB 37 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Rating and Routing Applicants Job Aid Purpose This job aid will provide the Posting Admin or search committee important information when reviewing and rating applicants for merit faculty other or P amp S postings For campus wide consistency the rating process is completed by assigning a value to each of the applicants instead of free text comments The Not Qualified or Qualified 0 5 value rating will allow a reviewer and UHR to understand why an applicant was or was not chosen to continue in the hiring process What TS an Applicant Status wcsccitncevcacsessssiecsinvetsenndseneuasucateas
72. r completing this information We can now continue with the review of this candidate incorporating the valuable information provided Thank you University Human Resources lowa State University PA Reference_Letter_Tool JOB 64 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide Saving a PeopleAdmin 7 Search Instructions Use the following steps to save a search Searches are useful to limit or expand the amount of results within a position type Every page that presents a list of items also provides search tools to help you find what you re looking for 1 Type a search query in the search field OR EEES di Search Note Text search is not case sensitive 2 Define a search by Search Search Hide search options adding or removing columns from the Add Column Add Column cae AESHM 10100 posting or position EESE Accounting 08100 d rivtion partment Admissions 14020 ESC p On Aerospace Eng 02100 Draft Posting Admin Dept Chair Director Dean AVP Posting Status Posting Number 3 Sort the position of columns by clicking on the arrows that Extension Program Assistant appear when hovering over the column name Position Title Secretary I for World Cultures Dept Right or Left Arrows rearrange the columns Up or Down Arrows Change the sort to ascending or descending 4 Click save this search to retain Ad hoc Search a th
73. riting guidance Enter credentialing agency name and contact information Provide the amount of positions that will be filled through his posting Enter the proposed start date or text such as as soon as possible Enter the proposed end date or length of term Internal External Waive of Advertisement Provide a written description for not posting externally Please enter first last name ISU Employment Opportunities Website ISU Employee Website other than ISU Employment Opportunities Placement Office Trade Journal Newspaper Other LN NNN NA This field should document any resources the department intends to use to advertise this posting During the hiring proposal process you will be asked to confirm if the resources intended were actually used PA Creating A P amp S Temporary_or Emergency Posting JOB 27 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a P amp S Temporary or Emergency Posting Job Aid Department Contact Name Department Contact Phone Department Person e mail Do you want this posted longer than the required advertisement period on iastatejobs com If yes how many calendar days would you like the posting to appear on the web What type of background check would you like to conduct Rationale for a credit check Account for background check charge Sub Account for background This department contact will be used by UHR and
74. rity Number Enter the candidate s Social Security number University ID Number Enter in the University ID Number of the candidate Posting Number Automatically generated from the Posting Date Hire Confirmed Enter the date the hire was confirmed Recruitment Advertisement confirmation Please List the Recruiting resources that Enter the resources you used to advertise this position were actually used to advertise this Directly underneath is an automatically generated list of all position This information is vital for the the resources you planned to use This list was generated ISU Affirmative Action Plan For your from the posting convenience the recruiting resource you intended to use when the posting was created can be found below PA Completing a Hiring Proposal _QRG 58 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources uhrcc iastate edu Reference Letter Tool Job Aid Purpose The purpose of this Job Aid is to help you understand how to configure the PeopleAdmin 7 Reference Letter Tool This tool is useful if you have multiple applicants in the review stage and need to contact their references efficiently A Reference is a person the candidate indicated on an application to provide a Recommendation which is the response form to be submit to lowa State University For step by step instructions on utilizing the Reference Letter Tool please refer to the Quick Reference Guide CONMMMBUFALION and PROCESS sicss
75. ry or Emergency position needs iia ar to be routed approved and posted on the IASTATE Jobs website for recruitment or for waiver 1 Hover over Postings and click Postings Applicants P amp S Temp Emergency Merit Faculty Other 2 Click Create New Posting on pas the top right P amp S Temp Emergency Merit Temp 3 Click Create from Classification to start posting Create New with all fields blank or Create What would you like to use to create this new from Posting to create from a posting similar posting with same 7 a Create from Classification classification Copies in general information from a classification You will need to provide specific information inside the posting Create from Posting Uses an existing posting as a template and automatically copies in most information 4 Locate the Classification Actions Position Title from which to create the posting 5 Hover over Actions and click Create From PA Creating A P amp S Temporary_or Emergency Posting QRG 22 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Quick Reference Guide Creating a P amp S Temporary or Emergency Posting 6 Fill out the Working Title required information for Organizational Unit Division Select a Division the new posting College Unit Department Check P amp S Accepted Application Forms Applications P amp S Application 7 Click Create New P
76. s of reference or recommendation complete the following steps 1 View the application 2 Open the Recommendations tab to see a list of recommendations from the applicant s reference providers 3 Select the recommendation of interest to view it in detail Summary Recommendations 3 of 3 History Reference Requests Name Email Notified Marcie Huff mhuff test edu 07 24 2014 09 47 AM Resend Tammy Langan Young tyoung test edu No Send Jennifer Cargill jcargill test edu No Send Recommendations Reference Finalized Actions Marcie Huff 07 24 2014 09 37 AM Actionsy Tammy Langan Young 07 24 2014 09 44 AM Actionsy Jennifer Cargill 07 24 2014 09 44 AM Actionsy PA Reviewing Applicants JOB 71 Rev 11 5 14
77. sal_QRG Rev 11 5 14 Description The Posting Admin transfers the hiring proposal to the Dept Chair Director and Dean AVP depending on organizational structure to edit and or approve the Hiring Proposal The last approver routes the HP to UHR Recruitment UHR Recruitment reviews the Hiring Proposal Once the Hiring Proposal is approved the Hiring Proposal is transferred to the Approved to Extend Offer workflow state For P amp S Staff if the salary proposal is above the hiring salary range then the Hiring Proposal is sent to UHR Class amp Comp to approve the proposed salary During the Approved to Extend Offer workflow status negotiation with the candidate occurs This process is done outside of People Admin among the Posting Admin Hiring Authority and the Candidate Once negotiations are complete the Posting Admin must transition the Hiring Proposal to the Final Verbal Offer Details workflow state The Letter of Intent LOI is sent to the candidate If the candidate signs the Letter of Intent the Posting Admin must transition the Hiring Proposal to the Offer Accepted send to UHR Finalize Hire workflow state If the candidate declines the posting admin will need to update the status of the applicant and start hiring an alternative if needed Once the Hiring Proposal has been transitioned to Offer Accepted send to UHR Finalize Hire the Hiring Proposal is routed to Human Resources HR will update administrative systems and
78. sceccsceccccsccccsccccsccccecescececcccnccecscescscecceces 58 Step 1 UHR Approves to Extend Offer After UHR approves that an offer can be extended to the candidate an email will be sent to the Posting Admin During the Approved to Extend Offer workflow status negotiation with the candidate occurs This process is done outside of People Admin among the Posting Admin Hiring Authority and the Candidate Step 2 Posting Admin Updates Hiring Proposal Status Once negotiations are complete and final details are agreed upon the Posting Admin must transition the Hiring Proposal to the Final Verbal Offer Details workflow state To do this 1 Log into PeopleAdmin 7 and target Posting Admin Click Inbox Select the Hiring Proposal tab Click Actions to View the HP Click Edit Update the following a Negotiated Salary b Start Date c Special Conditions d Recruitment Details 7 Click Hiring Proposal Summary 8 Hover over Take Action on Hiring Proposal and click Final Verbal Offer Details status The posting admin is still the owner of this hiring proposal and it is not routed at this time Next complete the LOI ot a i PA_Completing_a_Hiring_Proposal_QRG 56 Rev 11 5 14 IOWA STATE UNIVERSIT University Human Hesource ermpigyT ATEI wT zz e Quick Reference Guide Completing a Hiring Proposal Step 3 Create Distribute LOI P amp S Only Using the report feature you are able to print a Letter of Intent for each candidate within Peop
79. sesesesesesssoecececesseoececesosseoececesosoececoesesosoeoesesesesoecesesesee 51 Step 3 Complete Required Fields ssssesesesesesssoecesesessecececsesosseoececessssececesesseseoesesesssoeoesesseee 51 Step 4 Route the Hiring Proposal for Approval ssssssesesessssssececesesossecececesosoeoesesesseoeoesesseee 54 Step 1 Select a Candidate for Hire In order to initiate a hiring proposal an applicant status must be updated to Selected for Hire To do this follow the steps below 1 Open the posting from your inbox Click the Applicant tab Click the applicant s last name Hover over Take Action on Job Application and update status to Selected for Hire Click Start Hiring Proposal and move to Step 2 A E a Step 2 Initiate the Hiring Proposal To initiate the hiring proposal for the applicant follow these steps 1 Type in Faculty Other Position Title e g Faculty or Assistant Professor Animal Science 2 Select the Primary Employing Division College Unit and Department from the available dropdown menus 3 Click Start Position Requests Step 3 Complete Required Fields Fill in the required fields of the Hiring Proposal Completed sections will be denoted by a blue checkmark next to the section title in the menu on the left Use the table below to complete the forms and fields Hiring Proposal Applicant Information Fist Name First name and Middle name are populated from the Middle Name application Last Name Enter
80. steseeseererrseeseeest 9 How to Log In There are two methods of logging into the lowa State University Classification and Hiring System website www iastatejobs com hr ISU Net ID Log In lowa State University Guest User Log In By clicking the yellow link If you are part of a As a user of the ISU Classification and Hiring system you will be asked to use your understand that may have access to information related to search committee or are j applicants employees and university business transactions understand that this information is confidential and my ability to net id i e first part of your asked to review IS U d d d access and or use this information is exclusively for emall a ress an conducting university business understand and agree that a ppl ica nts use your d t l t P A7 shall not provide or release this information to any individual or password to log 1nto organization except for the sole purpose of conducting provided gu est university business within the requirements of my position understand that will use this system in accordance with university policies understand that any misuse or username a nd Ppasswo rd inappropriate disclosure of such information could result in to O in discipline By continuing acknowledge that understand and agree to these conditions IOWA STATE UNIVERSITY Single Sign On for the Web Login Your weblogin session has expired Please
81. t and Last Name of Person Confirming Hire Date Hire Confirmed Enter the candidate s Social Security number Enter in the University ID Number of the candidate Automatically generated from the Posting Enter First Last name here Enter the date the hire was confirmed Recruitment Advertisement confirmation Please List the Recruiting resources that were actually used to advertise this position This information is vital for the ISU Affirmative Action Plan For your convenience the recruiting resource you intended to use when the posting was created can be found below List the recruiting resources the department intends to further advertise the posting The position will automatically be posted on iastatejobs com and the lowa Workforce website Additional advertising is the responsibility of the hiring department Enter the resources you used to advertise this position Directly underneath is an automatically generated list of all the resources you planned to use This list was generated from the posting Prepopulated from the posting PA_Initiating a Hiring Proposal Faculty QRG 53 Rev 11 5 14 j 7 k LA E r IOWA STATE UNIVERSIT University Human Hesourc empgpigyA ATEI yS Quick Reference Guide Initiating a Hiring Proposal Faculty QRG Indicate which specific website placement office trade journal newspaper or other resource that you intend to use Prepopulated from the posting
82. tep If you see a red bar the action you were trying to take was unsuccessful go back and review the noted sections PA Creating A Posting Faculty_QRG Rev 11 5 14 15 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a Faculty Posting Job Aid Purpose When creating a faculty posting in People Admin 7 use this as a guide to completing the required and optional forms and fields Reference the Creating A Faculty Posting QRG for information on the process of creating a posting NOW POSUNE oristisiie inntar eeesnce ve via scu nsec tut EEE EE EEEE ESIE NN 16 POSITION DC CANS corie suaee cen convent essenocueresenescsumssaceesccyecesecenunsasetes 17 Supplemental QuestionS sessssesesesessssssececesesssoscesesessssecesssessecececesesoececesesseoeoesesssssosoesesssee 19 Applicant Documents s sesessesesesesssoscesecssssssoececesssoeoecesesosoececesesesoececesesseoscecesssesoeoeceseeoesesese 20 POSTING DOCUMEN S ssawiririroee onire EEEE EEEE EE 20 Guest USE iea E N A 20 Ar CUM CONTIN OE E coax suunwescas tx seneusseesncbeeSexbescosmeopuepaceuen 20 Ranking CVPR CU eee srscencecunccsncoocn oewean O N EN 20 RETO ROMCO LCE CUS creperie nse ces iatiew tense seen conenetens corey sone ntemec sue seascance S 21 New Posting This section provides basic details regarding the new faculty posting you are creating Use the tables below as guidance for each field New Position Description Working Title The w
83. than Ames Supervisor s Name Supervisor s Email Advertised Employing Department Full or Part Time Fraction Shift Work Schedule Number of Hours per Week Additional Information Summary of Duties and Responsibilities Special Qualifications Preferred Qualifications Required Licensure s Certification s Required Credentialing agency website contact information Pre populated based on classification selection Commensurate with qualifications Merit Temporary Posting Details Make the appropriate selection The University Title is an editable field that will be carried over to the hiring proposal Starting hourly wage of temporary employee Make the appropriate XH selection This is an editable field that will be carried over to the hiring proposal Semi Monthly Not utilized on Merit Temporary Postings This field is helpful if the work will be performed somewhere other than Ames for the majority of the time Enter supervisor s name which will not be viewable on the posting Enter supervisor s ISU email which will not be viewable on the posting Please use department name e g English as opposed to department number Full Part Time Used toward FTE total Select the shift the employee will be working Assigned hours days of the week days off and shift rotations Select how many hours a week the employee will work Provide any additional information that would be important for the applicant
84. the Hiring Proposal to the Final Verbal Offer Details workflow state PA_Initiating_a_Hiring_Proposal Faculty QRG 54 Rev 11 5 14 i i 4 IOWA STATE UNIVERSIT University Human Hesource ermpigyT ATEI wT zz e Quick Reference Guide Initiating a Hiring Proposal Faculty QRG Final Verbal Offer Details The Letter of Intent LOI is sent to the candidate If the Offer Declined candidate signs the Letter of Intent the Posting Admin must Offer Accepted confirmed Hire transition the Hiring Proposal to the Offer Accepted send to Posting Admin UHR Finalize Hire workflow state If the candidate declines the posting admin will need to update the status of the applicant and start hiring an alternative if needed Offer Accepted Send to UHR Once the Hiring Proposal has been transitioned to Offer Finalize Hire Accepted send to UHR Finalize Hire the Hiring Proposal is routed to Human Resources HR will update administrative systems and will begin the new hire process with the employee Step 5 Update other Applicants For applicants that are not selected for hire update the applicant status To do this complete the following steps 1 Open the posting from your inbox Click the Applicant tab Click the applicant s last name Hover over Take Action on Job Application and update status to Interviewed Not Hired Enter Reason Code Click Submit oe et ae SS Repeat for all applicants that are not selected for hire At this
85. the hiring range be sure to seek appropriate approvals outside of the system Information entered here will not populate the electronic Letter of Intent eLOI in AccessPlus which will be implemented later this year Budget One Entry Required 7 digits no dashes Optional 6 digits no dashes Enter percentage Hiring Proposal Documents 47 University Human Hesourc empigynr ATE Si i k 4 IOWA STATE UNIVERSIT University Human Resource employment iastate ed Quick Reference Guide Initiating a Hiring Proposal QRG Offer Accepted and Recruitment This section will be completed during the completing a hiring proposal process Social Security Number Enter the candidate s Social Security number University ID Number Enter in the University ID Number of the candidate Posting Number Automatically generated from the Posting First and Last Name of Person Enter First Last name here Confirming Hire Date Hire Confirmed Enter the date the hire was confirmed Recruitment Advertisement confirmation Please List the Recruiting Enter the resources you used to advertise this position resources that were actually Directly underneath is an automatically generated list of all used to advertise this position the resources you planned to use This list was generated This information is vital for the from the posting ISU Affirmative Action Plan For your convenience the recruiting resource you intended to use when the
86. tions can be found at would you like to conduct http www hrs iastate edu hrs node 327 Rationale for a credit check Enter rationale for a credit check as most candidates do not receive this type of background check http www policy iastate edu policy background credit Account for background check Account to be charged when the background check is run charge Only 7 digits without dashes Sub Account for background Optional only 6 digits without dashes check charge Advertising Details HR Only UHR will populate the posting admin announcement date posting end date Special instructions and pre employment screening information for the posting Supplemental Questions The supplemental questions section can be used later to inform the rating process of applicants There are a few options for supplemental questions Adding New Supplemental Questions Click on the button labeled Add a Question A pop up section will appear where you can add an existing question or create a new one Adding Existing Supplemental Questions There are two ways to search for approved supplemental questions to add to the job being posted You can filter using the key word search or filter by question category Assign Points or Disqualifying Responses Click on the question that has been added and a dropdown menu will appear where points and disqualifying responses can be associated to the supplemental question Supplemental Question Options Once
87. to view the materials properly Viewing Reference s Recommendation After the applicants recommendations have been sent back you are able to review the provided information To do this 1 Navigate to the posting on People Admin and click on Applicants Click the appropriate Applicant s last name 2 While viewing the Applicant information you will see three tabs Summary Recommendations followed by 2 numbers for example 1 of 1 and History Click the Recommendations tab 3 You will see Reference Requests if an email has been sent out to a reference but either they have not yet responded or there was an issue sending an email Below Reference Requests is where you will see completed Recommendations PA_Rating and_Routing Applicants_JOB 39 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Rating and Routing Applicants Job Aid Rating Applicants Posting Admin Only Owner Posting Admin Current Status Under Review by Posting Admin The Posting Admin must review each applicant and provide a rating either hiring manager s rating or on behalf of the search committee The rating range is 0 5 or Not Qualified with 5 being the rating of the best qualified candidate s based on preferred qualifications on posting After the Posting Admin enters the rating the she he can move the applicant to a new status or keep the applicant at this holding state until such time the Posting Admin is ready to
88. unssevseceuceesduacseewsteiantetanaesacaiwiaecscunaesauecat 29 New Posting This section provides basic details regarding the new P amp S Temp Emergency posting you are creating Use the tables below as guidance for each field New Position Description Working Title The working title or advertised title should be the Working Title for the desired P amp S Temp Emergency posting Division These fields will be pre populated based your PeopleAdmin College Unit account If you need to create a posting in a department that Department is not available to you please contact UHR Recruitment Workflow State Pre populated Under Review by Posting Admin References Accept References This feature will not be used for P amp S Temp Emerg Online Applications Accept Online applications Pre populated Checked Special offline application This feature will not be used for P amp S Temp Emerg instructions Accepted Application Forms P amp S Application Required Check this box PA Creating A P amp S Temporary_or Emergency Posting JOB 25 Rev 11 5 14 IOWA STATE UNIVERSITY University Human Resources employment iastate edu Creating a P amp S Temporary or Emergency Posting Job Aid Position Details Classification Information This area is prepopulated based on classification selection University Title Pay Grade Salary Job Category Required Education and Experience Base of Employment Appointment Type Pay Frequency Number

ISU`s Classification and Hiring System PeopleAdmin 7 User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents