User`s manual Reception terminal - Alcatel
Contents
1. p 32 Declaration of conformity p 34 W Navigator Lets you browse through several pages of the display and select a line the bottom line is im Getting to know your telephone plicitly active Top line W Guide key This key lets you Previous Nextbase obtain information about the page PS telephone Bottom line e program the keys Light indicating messa ges received VN Mute key so that your correspondent can longer hear you ES 7 Em 71 Hang up key gt To terminate a call or programming Uo y Audio keys Loudspeaker to share a conversation to reduce louds to increase louds peaker or recei peaker or recei ver volume ver volume Hands free to make or answer a call without lif ting the receiver W Alphabetical keypad Protected by a flap used for call by name message service and program ming You have a self adhesive Me label to stick inside the flap W Programmable keys and icons To make a call activate a service or manage your calls Icons are associated with each of these keys Call icons Incoming call flashing Callin progress Call on hold Call on common hold Function icons Function active ER Function requiring action Terminal or line busy Preprogra2. 6x if necessary problem no maximum 3 digits 000 to cancel previous problem 29 5 2 Room status consultation The receptionist can consult room status gt WR o Hotel key corresponding to programmed key room e W gt directory no of room NEN we consecutive presses cleaned not cleaned to delete the problem to enter a problem no indicated OY 30 5 3 Producing a room status ticket A ticket or voucher can be printed automatically when the room status changes if the feature is programmed The ROOM STATUS DEVELOPMENT field is specific and includes the following data the first digit gives the room status 0 room cleaned room not cleaned the other digits maximum 3 represent the number of the problem if there is one Room status 31 5 4 Room status configuration This feature is used to specify whether all rooms or only those taken can be switched manually or automatically at a programmed time to not cleaned status Rooms c m uu Hotel programmed key consecutive presses This feature is used to specify which are the rooms concerned by the switch to the to clean status all rooms or only rooms taken 32 8 Manual or automatic switch This feature is used to specify if the rooms concerned on the rooms menu switch automatically or manually into not cleaned status Hotel manual switch p
3. it can function without restrictions on this type of access provided by the French network However as there are differences between the ISDN networks of different countries its compatibility with the ISDN service provided by countries other than France is not guaranteed Should you experience any problems you should contact your supplier in the first instance Private switching equipment with more than two access lines to the network or more than one ISDN access must be installed by a qualified person recognised by the Telecommunications ministry such installations being considered complex in the terms of Article R 20 22 of the Post and Telecommunications code 3EH 21016 ZUAB Ed 02 34 To contact your after sales department please dial OMIT 0 825 817 807 0 15 TTC MN monday to saturday from 8 a m to 8 p m except bank holidays 7 France T l com 6 place d Alleray 75505 Paris Cedex 15 S A au capital de 9 869 333 704 380 129 866 RCS Paris Eu Notre site internet http www francetelecom com france telecom
4. 7 lt france tele User s manual Reception terminal How to use this guide You have a 4035 digital telephone reception terminal The large display the navigator and the alphabetic keypad will help you use your telephone easily and make optimum use of the many functions offered Actions o Off hook Hang Description of an action or context Navigator Move the navigation key up down to the left or to the right Display and display keys Smith John Partial view of display Display key Programmable keys and icons Line key Icon corresponding to Key programmed by technician to access service Keypad ex Numeric keypad ee Alphabetical keypad 2 Specific key on numeric keypad Audio keys Loudspeaker WDSS Hands free ep Adjustment reduce Adjustment increase Other fixed keys Fixed key MENU key Other symbols used e Alternative to action lt sequence Important information These symbols can be supplemented by small icons or text Getting to know your telephone 6 Client check in 0 cee cece cere eee p 8 l Registering a client when he checks in p 8 Client consultation p 10 2 Printing a client information ticket p 10 2 2 MVakesup 11 23 IDO
5. external call Free Not cleaned Cancelled Room number Deleted Table analysis this symbol indicates that the status remains unchanged No external call new barring on the room s terminal Remainder to pay the total remaining to be paid by the client debit or to be reimbursed by the hotel credit total deposit made minus the cost of communications is deleted Kept for hour unheard messages are kept for hour Check in resets the voice mail box Free not cleaned the room assumes the free and not cleaned status Room no the name of the client is replaced by the room number the directory is updated Note the wake up alarm DND and Barring features return to their default configuration at the time of the next check in 20 4 Customising your application The customisation functions are used to define the default values of the different application screens 4 1 This feature is used to define or not a wake up alarm time by default C DefUaL Wakeur ex Hotel default wake up time programmed key r3 Clear OK a to delete default time 42 DDI allocation This feature is used to assign or not a DDI no by default Ca DeFlal Pubhur Choice Hotel consecutive presses programmed key Ok 21 43 Tanguage This feature is used to select a language by default Hotel consecutive presses program
6. med key 4 4 Metering credit This feature is used to activate or deactivate the prepayment request menu metering credit and to enter an amount corresponding to a prepayment by default co NEP ay OM Hotel amount programmed key to delete menu 45 Barring This feature is used to define a room s terminal barring by default international national local or prohibited calls x Hotel consecutive presses programmed key This feature is used to enter the currency of the country Hotel programmed key lication ising your app Custom 23 4 7 ot disturb This is used to activate or deactivate the DND feature by default C Hotel consecutive presses programmed key 24 4 8 Taxation Hotel programmed key Cost cost 2 cost 3 enter the 3 basic tax values OvLoad enter the additional cost assigned to the communications made by reception and transferred to room terminals and public phones Threshold I threshold 2 enter the 2 thresholds for the 2nd and 3rd basic tax value Beep metering credit threshold which causes a beep for each credit received lication ising your app Custom 25 The reception terminal automatically exits the Hotel application and switches to standby if no operation is carried out for a programmed length of time ExTime yr Hotel prog
7. med key room CheOut Print The bill indicates the client s name the room no the global total of the client s deposit metering credit the number of communications made the total cost of communications the rate of VAT and the total amount of VAT corresponding to the cost of communications the total remaining to be paid by the client debit or to be reimbursed by the hotel credit total deposit made minus the cost of communications 3 2 check out This enables the client before an early morning departure for example to settle his telephone bill the day before no more external calls possible whilst still keeping all the features programmed on his terminal wake up alarm messages DDI no DND etc Cc e 8 Hotel key corresponding to directory no of room programmed key room CheOut Pre ut 4 18 This enables reception to free the room Hotel programmed key room The room parameters are rebooted The telephone bill is printed automatically D W key corresponding to Client check out directory no of room The result of a pre check out check out on room parameters are PRE CHECK OUT Wake up DND divert DDI allocation Barring No external call Room status password Remainder to pay Deleted Wake up Cancelled Kept for hour Cancelled Cancelled Number assigned to operator No
8. mmed function keys i Divert calls to another number Access the various mail services 0 Access your personal directory Transfer call to another terminal Make ISDN call Room terminal icons stseg Znd seg 3rd ment ment ment m 3 C3 Com i BN Room ta Terminal Lit ken busy cleaned 1 Room Terminal Room Not lit free free cleaned xt Wake Up terminal rin Room alarm ing roblem Flashing problem 8 P internal or outside call Some other keys have been programmed by your technician for your own convenience Key must be programmed by your technician to access a service r mable keys key block 2 Raise the cover 4 Replace the cover W Installing the programmable key label A printed label is supplied with the terminal This should be installed beneath the program Insert a flat blade into the slot I slot per 3 Slide the printed label into position Client check in 1 1 Registering a client when he checks in When a client arrives select a free and cleaned room C Co e N Hotel key corresponding to a directory no of room programmed key free room According to the sequence of screens you must 1 Enter the empty fields client name for example 2 Modify the fields which do not correspond to the default values language f
9. ne of each screen shows the data for the client occupying this room the client s name the client s language the client s wake up alarm time if programmed and the indication of a possible problem with the wake up alarm the status of the DND do not disturb feature the status of his prepayment the signs for credit and for debit and the currency used the segment lit or unlit representing the status of the client s message service text mail voice mail and call back request from reception the directory number of the room Printing a client information ticket C cC M Oe Hotel key directory no of programmed corresponding to room key room The information ticket indicates the client s name the room no the language the password the DDI no the terminal barring the global total of the client s deposit metering credit the total remaining to be paid by the client debit or to be reimbursed by the hotel credit total deposit made minus the cost of communications the rate of VAT and the total amount of VAT corresponding to the cost of communications the number of communications made the status of the DND feature active or inactive the status of the client s message service messages present or not text voice and call back requests from reception 10 This feature is used to modify the time of the client s wake up alarm c Oem g H
10. or example 3 Validate all the check in screens as you go along The validation OK key of the last screen quits the CHECK IN the room is then considered occupied a Client Information Ticket is printed automatically The following screens correspond to the check in a maximum of six from eight Deposit A prepayment metering credit is proposed by default You can modify the amount or select NoPrep no prepayment Guest s name Enter the client s name 8 characters max Wake up time A wake up alarm time is proposed by default You can modify the time or select Clear no wake up alarm E DND Activate DND or deactivate dnd the do not disturb feature E Language Select the client s language from the possibilities offered Note the language is automatically assigned to the client voice mail box and terminal if it has a display E DDI number The client is automatically assigned a DDI no Select Choice to assign another and then pass it on to the client Outside calls Barring The client s line is barred by default for international calls Select Choice to modify the terminal s barring E Room password The client is automatically assigned a password Select Choice to assign another and then pass it on to the client Client consultation You can consult and modify client data room taken After selecting the room see below the first li
11. otel key directory no of programmed corresponding to room key room wake up to cancel the wake up alarm Consultation of the alarm status Several choices are possible E Left segment of the room key The flashing status of a room key informs you that there is a problem with the wake up alarm segment im i flashing E Room consultation screen The room consultation screen shows if there is a wake up alarm time programmed and if there is a problem with the wake up alarm Example 07 30 wake up alarm time programmed wake up alarm active if the 2 colon flashes 07 30 wake up alarm time programmed wake up alarm deactivated if no characters flash No wake up alarm time programmed and a problem with the wake up alarm if all of the segments flash 07 30 wake up alarm time programmed and a problem with the wake up alarm if all of the characters flash Client consultation 8 Wake up alarm status Press WAKE UP the status of the wake up alarm will be one of the following active the wake up alarm is activated inactive the wake up alarm is deactivated busy problem the terminal was busy during the three attempts unanswered problem the terminal was not answered during the three attempts inaccessible problem the terminal was inaccessible during the three attempts 2 3 Do not disturb This feature is used to modify the status of the client s DND do not disturb feature active or inac
12. rammed key o 9X time in minutes 4 10 rate This feature is used to enter the country s VAT rate C Della URT gr Hotel programmed key 094 VAT rate 4 11 Client record screens This feature is used to programme the order in which the six consultation screens most frequently used during check in appear maximum of six from eight Note the consultation screens not selected remain available until the end of check in 26 Hotel programmed key to move to field to be modified Customising your application 27 Your different default customisations appear in the table below FUNCTION YOUR CUSTOMISATION Name Passwd Wake up Public number DDI Language Credit Barring Currency DND Exit VAT Taxation Cost Cost 2 Cost 3 Additional cost Threshold Threshold 2 Beep Check in 28 Room status The room status feature makes it possible E For housekeeping to inform reception about the status of rooms For reception to change the status of a room to display room status on the reception s terminal To produce a Room Status ticket or voucher 5 1 Room status indication Housekeeping informs reception about room status cleaned not cleaned with or without problem 0 room cleaned room not cleaned
13. riot HiSCUED den ten 12 2 4 EV Ede 13 255 ree rat dow e 13 2 6 Client NAMES 14 2X Languagens csera dee ended EDEN PROPER EE y p 14 28 Message service oos iei e aede p ean p 14 29 Public number DD cepere p 16 2 10 Barringz senec Lehr hr ha bide idee Bape ies p 16 Dall PASSWOR ENEN Da Y VOR PEE God 16 Client check out leere 18 3 Printingatelephone p 18 3 2 iPrecheckeout irent ne ae pae a p 18 3 3 Checkouts ies cp egy Meer Pets cana aciei oes 19 4l Wakespiuceseseteres dei bene RUSSE dame 21 42 DDI allocation 21 313 speech a mi EU PEE RUPEE p 22 44 Metering credit isro ora en p 22 ur e Pads IH RNE p 23 46 di er eter epus dara p 23 4 7 DO NOt disturb serine rore xev pase E EP p 24 48 Taxation p 25 4 9 o eade Deo Op e b n ea doeet p 26 AO VA op vau e ers Cr p 26 4 11 Client record screens scere erem p 26 Roomstatus celle eee ee eens p 29 5 1 ROOM status indication ses eren acess one p 29 5 2 Room status consultation cest prete sie ts p 30 5 3 Producing a room status p 31 54 Room status configuration
14. rogrammed key oA 04 automatic switch In the table below you can see the codes you have assigned to different problems indicated in room status ROOM STATUS YOUR CODE ROOM STATUS prefix 77 Room cleaned 0 Room not cleaned 1 Problem of Problem of Problem of Problem of Problem of Problem of Problem of Problem of Cancelling the problem 000 33 Room status Declaration of conformity We France Telecom 6 Place d Alleray 75505 Paris Cedex 15 hereby declare that we assume the products covered in these instructions to be compliant with the essential requirements of Directive 1999 5 of the European Parliament and Council Any unauthorised modification to the products shall render this declaration of compliance null and void Standby power consumption 0 35 W The CE marking indicates that this product complies with the following EC directives 89 336 CEE electromagnetic compatibility C 73 23 CEE low voltage 1999 5 CE R amp TTE Recommendations This equipment has been declared compatible with both Euro Num ris partially national specifications and Euro Num ris based on European standards ISDN access Its compatibility with one or other of these access types is obtained by software configuration Euro Num ris access is only available on the French network Should the equipment have been configured for connection on Euro Num ris ISDN access
15. tive CO e amp Hotel key corresponding to directory no of room programmed key room consecutive presses In the consultation screen DND feature activated dnd feature deactivated 24 Metering credit This feature is used to modify the amount of a client s metering credit CO e X Hotel key corresponding to directory no of room programmed room key new amount of money deposited The system recalculates the global total of the client s deposit and the balance Hotel key corresponding to directory no of room programmed room key Refer to the chapter about this feature client check out Client consultation 2 6 Client name This feature is used to modify the client s name C CO e N Hotel key corresponding to directory no of room programmed room key 2 o client name 8 characters max 2 7 This feature is used to modify the language of the client CO Co e W Hotel key corresponding to directory no of room programmed room key consecutive presses 2 8 Message service Call back request This feature is used to leave the client a call back request terminal message LED activated 14 e Hotel key corresponding to directory no of room programmed room key consecutive presses Reading the type of message left This feature is used to find out what type of message
16. voice or text message has been left for the client c Oem ue Hotel key directory no of programmed corresponding to room key room The screen displays one of the following labels i 8 Call back request m 4 1 rm1 e voice mail waiting m ornot m1 E text mail waiting m Client consultation 2 9 Public number DDI This feature is used to assign another DDI no to the client C Co e N Hotel key corresponding to directory no of room programmed key room PubHum Choice OK consecutive presses 2 10 Barring This feature is used to modify call barring international national local or prohibited calls on the client s terminal Co e 8 Hotel key corresponding to directory no of room programmed key room Barrna Choice OK ger 0 consecutive presses 2 11 password This feature is used to modify the password assigned to a client 2 C Co e Hotel key corresponding to directory no of room programmed key room 16 consecutive presses gt The client can use his password to lock his terminal prohibit external calls establish communications with protected account codes using substitution or not access his voice mail box remotely Client consultation 17 Client check out 3 1 Printing telephone bill C CO e N Hotel key corresponding to directory no of room program
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