Vu TelePresence User Manual
Contents
1. User Manual J LL TELE PRESEnCE AW W A TELE PRESENCE ak VolPon ww sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 w voipon C VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 The Vu TelePresence system delivers HD Quality Video Conferencing on Low Bandwidth with anyone anywhere without moving an inch It provides a suite of features encompassing VirtualFacets Compression Technology Multi Party Conferencing PC Sharing amp Collaboration and Worldwide Vu TelePoint Access Please go through this owner s manual to familiarize yourself with this product We have also listed some primary safety information to provide assistance in maintaining your device 4 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 ltem RECA Se Pn ee KA ON Tin D wan L ala dee 3 Unpacking amp Handling Precautiones 4 Connedctine the DOLS ST teste ce rete eee te corte ice aera ae 4 Media Control Unit Codec Wiring ere 4 Keyboard Connect On iu kk kek 4 Speaker Connect O E kk kek kek keke 4 Microphone Connection lll kk kk kek 4 Video Camera SetUD kk kek kek k k k kk 5 Calibrate TOuchpad EE kek k eke 5 OUWiCkStareGuider e A a E E 6 Basic Operat OS E EE nee e tne nt eer er erie eet2. Privacy for making the user status private as per the need The option should be checked or disabled if the user wants to be seen by others in the global directory and vice versa Auto Accept Call for enabling the provision of automatically accepting calls instead of doing it manually Max Allowed Bandwidth for enabling maximum allowable bandwidth e Adjustment Lets users to adjust the camera as well as the sound settings For camera adjustment E Monitor Turn Off Time for configuring the time for power saving Enable Lock prompts for a password when the system comes out of hibernate mode 1 Click on the Adjust button The two pairs of brackets will be superimposed on the video feed a mun Reset Factory for complete restoring the system to its factory settings Sr rPFTPIPFJES ___ 2 Adjust the camera angle with the remote directional keys to position the presenters inside these ji aa E B e Network Lets users to establish the connection by entering the required IP Address DNS Servers and etc separate brackets This adjustment allows for the calling party to maintain an eye level contact with the caller Note The Settings menu is password protected the system does not come with a preconfigured default password On entering the menu settings section you are prompted to enter the new default password Alternatively a new password can be configured in the Admin Passwords box of the User Settings menu Vol
3. 44 0 1245 808195 Fax 44 0 1245 808299 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Vu Advanced Menu Options To get an in depth look at the Vu Interface the following is a brief of each feature of the appliance Call Log e Dialed Lists the last dialed contacts e Missed List all the unanswered calls made to the system e Received Lists all the answered calls made from the system J lt BR Call Details a Ta E 9089000000 11 all i TA lai mabe vil ra mi Til 1an 1 ra ae nae ak vip a Tu VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Menu Options during a Call During a call the menu offers options that help you maximize your time Record Lets users to record a Vu Meeting for review amp archival RECORD Volume Lets users to adjust the volume for the speaker and microphone VOLUME Bandwidth Displays the bandwidth usage details of current calls BANDWIDTH VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Self View Lets users to view themselves in a split screen style Conference Opens the mini menu to engage in a multi party conference End Conference Lets users to disconnecta live session SELF VIEW CONFERENCE END CONFERENCE Fax 44 0 1245 808299 Contacts For sound adjustment
4. e Add Vu Contacts Lets users add new contacts to the Global directory 1 Click onthe arrow gt left to the Adjust button e Favorites Lets users call a predefined group of contacts 2 Click on the Speak button and follow the respective audio instructions Tu o j u 18 a j 3 Scroll the two vertical scrolling bars to set the desired speaker and microphone volume e Sound Settings Lets users to enable disable sound from alist of operations e All Lists all the contacts in one searchable index cD Search Contacts Call a Number co gt e Time Settings Lets users to configure the date and time to the desired settings ra Add Vu Contacts Ezman arm s Ju g E 9 o e e System Stats Displays the connectivity with various system s parameters NA ad ___ zn i i d i e Diagnostics Facilitates the network technicians to troubleshoot the network issues e User Settings Lets the users to adjust multiple settings and features multiple options including Settings Vu Number for entering the unique identification number of the system Making and receiving video calls can be made even more functional by configuring the Menu Name for giving a name to the system EE screen Using the mouse navigate to the SETTINGS icon to start configuring the menu The Default ene Admin Passwords for setting the password for the administration System Password is set when the system is first started
5. Cane TT YAN N n tence aa en wine 24 Safety General s Sn ine Gane A E n e aa nan dn cane e 24 Items Checklist Unpacking amp Handling Precautions Check whether all the following items have been included before starting If anything is missing please contact your dealer The following steps should be kept in mind while unpacking and assembling the whole unit Allthe warnings and the handling precautions should be followed strictly e Avoid placing this unit on any kind of unstable platform stand or table that may fall causing serious injuries as well as damage to the unit Media Control Unit Codec Speaker Microphone Wireless Keyboard e The unit should only be operated only from the kind of power source specified on the appropriate label by the manufacturer AC 110 220 V Connecting the Dots Now that we have established which parts comprise the Vu TelePresence device let s begin wiring it up Starting your system 1 Media Control Unit Codec Wiring Connect the power cord to the MCU Codecas shown 3 Speaker Connection Connect the power and auxiliary cable to the appropriate slots located at the rear of the unit Video Camera amp Remote Cables Please note that the Auxiliary connection goes into the Microphone HD Ready or 1080p Full HD HDMI Cable FireWire Cable Power Cable RCA Cable 2 Keyboard Connection Connect the Vu wireless keyboard USB dongle to the MCU Codecas shown 4 Microphone Con
6. ana eee en ee penne ar ae p Room Lighting GuidelinesS ee 7 Camera Positioning u kk kk k kek k e 7 Furnishing Guidelines 0 ccccesccessessccsecssecssccsecsecssecesecssecsecens 8 Network Connectivity kk keke kk kek 8 Stare Vili gan 7y AN re a en vn mice 9 Adding a Contact to the Global Directory 2 Making a Vu TelePresence Call 9 Deleting a Contact from the Global Directoryv 10 Adding a Contact to a Live Conference cccccccsceeeeeesseeeeeenes 10 Removing a Contact from a Live Conference 10 Ending a Vu Call keke k kk e 10 Vu Screen Sharig kk k k K k keke ke 11 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Vu Advanced Menu Opt OnS keke eke 15 Call LOC e e a a tries A an 15 Men OptionsDuringacal 16 CONTACTS aa eres ence cise serena oer N 17 Sana SA ND DKRN gg bg oon 17 lI V HHHH HMMM M 19 SU j j O li sareen EE k8 kok8 E HHG R Ku GON KAR Vu R Ba ES 19 Web OnT C issis srami deyika rnanan RAH e gul dia da k 20 SHUE DO W Yes y yn Han ek E aw e kate b ke keke n e Ae E DK WE pe 20 VU Ne cl SDO CS SAYA YEE N emer env DN tn Crete reer nn areye n 21 Viewing the Remote Control E ke 23 Gleaming amg
7. circular having round edges The material should be 2 thick wooden ply with cream colored laminate The table should be 8 long and 2 deep so that the placement is approx 5 to 5 from the TV The conference table should also have the provision for electric supply e Eliminate the unwanted glare from reflections internet connectivity and VoIP phone e Lighting is crucial The background should be brighter than the foreground e Soften the light e Color adjustments Background adjustments The chief purpose of these furnishing guidelines is to provide the illusion of a continuous table enabling the participants to experience their clients presence in the same room Camera Positioning Position the camera and display unit for optimal eye contact using the wizard provided under Settings For optimal eye contact mount the camera on the centre of the upper frame of your monitor screen Rotate the camera upward or downward left or right for the best possible angle of view Network Connectivity Vu TelePresence is designed to work at very low bandwidths 700 kbps upstream and downstream for a point to point session for 720p HD quality It is important that the user identifies the proper network setup and tweaks the connection for successfully running a meeting Choosing the right ISP Internet Service Provider is crucial for optimal product use ISPs should be selected based upon the settings a particular provider implem
8. D Digital Amplifier e High Quality Speaker Drive Left Right 2 8W x 2 Subwoofer 2 1 2 12W x 1 Microphone e Crisp Clear Audio e Full Duplex e Acoustic Echo Cancellation e Noise Cancellation e 7 feet Pick up Range Camera 1080p Full HD e 1080p 30fps or 720p 60fps e HDMI Interface e Pan Tilt and 55 Degrees FOV e 10x Optical Zoom e TV Mountable e Min Sensitivity 10 Lux e Multi Function Remote Controller 44 0 1245 808299 VolPon www voipon co uk sales voipon co uk Media Control Unit Codec e VirtualFacets Compression Technology e Parallel Processing using Multi Core Processors e Multi Party Conferencing e Easy PC Screen Sharing across Microsoft Windows XP Vista Windows7 e Recording and Archival of Video Sessions stores up to 1500 hours of conferences e Built in Rich Web Client Participants don t need Vu TelePresence unit e Built in Presence Capability e One to Many Web Broadcast Keyboard amp Mouse e 123 key Keyboard e Ergonomic Design Camera 720p HD Ready e 720p at 30fps e FireWire HD Quality Camera e Pan Tilt and 65 Degrees FOV e 3 8x Optical Zoom e Sensitivity 1 5 Lux e Gain 0 To 36db e Offset 0 To 511 e High Quality Lens e Multi Function Remote Controller Tel 44 0 1245 808195 Fax 44 0 1245 80829910 Viewing the Remote Control j J Zoom In Button Adjusts the object to appear closer EEE Zoom Out Button Adjusts the object to appear further a
9. Pon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 7 Archives The Archives section consists of the recorded conferences from any conference that the user had chosen to record in a prior conference To locate a previously recorded video 1 Enter the desired name of the video in the Search box 2 Click the Go button to play the video The selected video plays full screen with two buttons The I button stops the file and the p gt button plays the selected file Alternatively hitting the ESC key stops the playback Note To delete unwanted recorded videos that occupy unnecessary space just hover the cursor over the desired video strip icon and click on the Trash Can icon at the top right hand side for deleting them Support e Connect Lets the user to get in touch with the technical support team by providing the user name server IP password and port number if they need to report any problem e Support Lets the user call for support and troubleshooting by providing the respective name email id and toll free number Technical support can be provided through the telephone or online Web Connect The Web Connect feature assists the user to participate in a Vu conference using a desktop or laptop machine with a Web Camera via a meeting id Shut Down This button shuts down the entire Vu Tel
10. a Note The other way to do this is by typing the name of the contact in the search box below the horizontal list It also features a toggle button that assists to toggle between the offline and on line contacts simultaneously 5 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Deleting a Contact from the Global Directory To delete a contact from the Global Directory all you have to do is click on the trash canicon onthe upper right hand side of each contact tab To add a contact to a live call 1 Click on Conference button fromthe menu 2 Choose the contact from the mini global directory list on the right side of the screen CONFERENCE 3 Agroup call will be initiated Note The mini menu consists of four tabs similar to the main call menu The four options let a caller view Calls in Progress Favorites list Global list and a Dialing in progress Removing a Contact from a Live Conference To discontinue a caller from a live conference simply click on the icon and continue Vu ing your desired caller Ending a Vu Call Ending a call is as simple as starting a call simply click on the icon to disconnect the call VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 444 0 1245 808299 NN Vu Screen Sharing There are times when simply talking about a new product or design is not enough Vu TelePresence allows you to share your d
11. done periodically SAFETY General e Donotattemptto service the device yourself unless you are a trained service technician Always follow installation instructions closely e Ifyou use an extension power cable with your AC adapter ensure that the total ampere rating of the products plugged in to the extension power cable does not exceed the ampere rating of the extension cable e Donot push objects into air vents or openings of your device Doing so can cause fire or electric shock by shorting out interior components e Keep your device away from radiators and heat sources Also do not block cooling vents Avoid placing loose papers underneath your device do not place your device ina closed in wall unit or on a bed sofa or rug e To help avoid the potential hazard of electric shock do not connect or disconnect any cables or perform maintenance or reconfiguration of this product during an electrical storm e Donotuse your device during an electrical storm VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 jil Va TelePrecence r Ja whole world is Youy of fice VolPon www voipon co uk sales voipon co uk T 4 N Y amp s voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299
12. ePresence system It comprises of two more options e Restart Displays the confirmation popup window to restart the system e Shut Down Displays the confirmation popup window to shut down the system I AL ON er yer se ye pela TELE PRESEnCE Eaggeagaaga T VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Vu Tech Specs Technology Video Specifications Video Resolutions amp Format e Proprietary VirtualFacets Compression Technology e Maximum resolutions widescreen 16 9 aspect ratio all resolutions progressive scanning e All resolutions at 30 or 60 frames per second Directory amp Address Book e Up to 1000 local directory entries e Missed Call Notification e Received Dialed Call Directory Directory e International Language Support Audio Standards amp Protocols e HD Wide Band Codec e Audio Input Output e 1 x Mic In e 1 x Speaker Out Audio Characteristics e High Definition Audio e Full duplex for natural conversations e Echo Cancellation for echo free calls e Automatic Gain Control e Automatic Noise Reduction User Interface e Intuitive Graphical User Interface T VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax Hardware Speaker Chipset e High End 8CH DAC amp 2CH ADC Integrated USB Chipset e Low Noise Class
13. ents along with the kind of router and cable DSL modem the user has in order to avoid any kind of connection issues For example if the user faces poor video quality network connectivity having more consistent bandwidth is preferred In such cases leased line speeds serve the best quality In addition check your firewall configuration as firewalls tend to introduce latencies for real time audio video traffic Having a public IP is preferred though not mandatory J2 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Start Vu ing Adding a New Contact 1 Select the Contact button on the menu panel Click on the Add Vu Contacts tab The Vu User Search will be displayed Vu User Search 2 3 In the Search box enter the Vu number of the desired calling party 4 Click on the Go button to send a contact request Only after they accept will you be able to make or receive a call Making a Vu TelePresence Call There are two ways to make a Vu TelePresence call 1 Scroll the sliding bar to select one of the added contact lists in the global directory 2 Enter the corresponding IP details amp the Vu number of the calling party to send a contact request only after they accept will you be able to make or receive a call Caf search Contacts calla Number J co gt j 0u B eaa
14. esktop with a client while on a live conference All one needs to dois install the VuShare application available from here http www vutelepresence com downloads and then share their screen with a client To activate the Screen Sharing application DIL alee TE aA FPO VELO Screen Sharing About Meeting 1 Double click on the VideoScreenSharing icon The Vu TelePresence Desktop dialog box will be displayed Sharing Mode Broadcast Collaborate 2 Under the Screen Sharing tab enter the automatically generated meeting id provided at n aa o UE ezen Vir N bar the bottom right hand side of the screen in the DE Jo Bo Bo jo B3 BE Meena et ez D i 10519 T VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 3 Enter the phone number of the desired caller in the Vu Number text box 4 Select the type of sharing mode which includes Broadcast for simple screen sharing and Collaborate for sharing control of the presenter s screen with other participants as per the requirement By default this is set to Broadcast Sharing Mode Broadcast Collaborate Note While in Collaborate Sharing Mode the meeting participants has the provision to take control of the shared desktop or application from the presenter but the participants must request control prior to giving up the control of the screen Also note that the Collaborate mode takes more bandwid
15. he speaker 4 Rotate pan the video camera to your aa via a standard jack 1 8 inch The desired angle using the remote You can a microphone connects to the codec via a also zoom in out via the same remote as i Slide Finger gt Side Finger USB cable The microphone can be per your requirement muted by pressing the switch on the right Slide Finger panel of the microphone Note The Wireless keyboard features a sleep mode which powers down the unit to reduce battery consumption after a certain amount of idle time You can resume working by pressing the ID Fn Link key located at the bottom left hand side VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Room Lighting Guidelines Furnishing Guidelines The Vu TelePresence system will give optimal results when the room is brightly lit with a balanced lighting scheme making sure that the people seated are clearly visible Make It is recommended that special attention is given while purchasing furniture and sure the camera is never pointed at a window this will mask the features of the subject to the caller on the other end accessories for the Vu TelePresence system The following points need to be kept in mind while setting up the room for an optimal TelePresence experience The conference table should be U shaped or semi
16. nection Connect the Vu microphone to the MCU Codec as shown using the USB cable VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Video Camera Setup Quick Start Guide e The 1080p HD camera has several connection options please choose the HDMI connection cable to the Codec and connect the power cable to the power jack The 1080p camera will be connected to the main unit via HDMI cable only for an HD quality Basic Operations conference To start the basic operations The 720p camera derives it s power from the FireWire port located at its rear and connects to the FireWire port 1394 interface on the Codec 1080p Camera 720p Camera E 1 Switch on the power button to the I Calibrate Touchpad position to power up the codec 3 Switch on the speaker by using the ON OFF switch The speaker can be muted via the mute sound button The touchpad with its buttons is a pointing device that controls the navigation of the cursor on the monitor screen It provides basically the same functions as a desktop mouse Moving the Cursor Scrolling Place your finger in the center of the touchpad and On the touchpad slide your finger up or down on slide in a direction to move the cursor the right side to scroll a window up or down simultaneously 2 Connect the microphone to t
17. th compared to the Broadcast mode E vil DID JE A Daki VU O Screen Sharing About Meeting Meeting Id XXXXX 5 Click on the Start button to initiate the live conference It will connect instantaneously to the laptop displaying Screen Share Started Successfully Vu Number XXX XXX XXXX Sharing Mode Broadcast Collaborate Screen Share Started Successfully VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 6 The screen will splits into two sections including the presenter the meeting participants and the laptop screen along with the menu panel The user presenter can now share and watch the other participant s screens Meeting Participants Laptop Screen 7 Select the desired split screen style position using the Self View tab and commence the live conference YU alaf rine De he VEL O Screen Sharing PAbout AA WET TY n ND Bo 8S 8S BI Meeting Meeting Id x Vu Number 8 Click on the Stop button to stop the conference and turn off the screen sharing Sharing Mode Note The position and the number of the screens are not fixed it can be adjusted according to the requirement of the presenter On entering the live conference the screen will display the menu panel by default at the bottom of the screen which too can be removed as per the requirement VolPon www voipon co uk sales voipon co uk Tel
18. way Focusing Buttons Adjusts the focus of the object SET PRESET RUN PRESET CLEAR PRESET E 1 SET PRESET CLEAR PRESET BLC A Horizontal Rotate Buttons Horizontally rotates the camera to either the left right direction i e q D o ge Home Button Returns to the pre configured position of the camera ome acne RS g i Vertical Rotate Buttons Adjusts the pitch of the camera to either the upward downward direction 1310 KOIN y MENU Menu Button Flashes the menu option of the camera 1080p Full HD 720p HD Ready Camera Remote Camera Remote VolPon www voipon co uk sales voipon co uk Tel 44 0 1245 808195 Fax 44 0 1245 808299 Cleaning and Care Although the Vu TelePresence system has been designed with the utmost craftsmanship environmental factors may hinder the performance of the device To avoid any malfunction from the device anumber of precautions should be taken e Unplug the device unit from the electrical outlet before cleaning e Clean your device with a soft cloth dampened with water Do not use liquid or aerosol cleaners which may contain flammable substances e Donotuse accessories not recommended by the manufacturers since they may be dangerous e Ensure that the contacts between the codec speakers microphone and camera are all properly aligned e Keep away the device unit from any dusty places to avoid damage to the components e Ensure that the cleaning of the camera lens is
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