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ECHA - REACH-IT Industry User Manual: Part 17 Legal Entity Change

1. pem s Download Link to view download the item list Attachments Document title Attachment Comment Evidence dummy justification pdf Justification for the change in legal personality Contact person Link to view download evidence Contact information Title First Name First Last Name Last Phone 12345 Fax E mail test test com Organisation Organisation Name Department Address Street MyStreet Street 2 Postal code 00100 City Town Helsinki Region County Country Fl Postal address Create legal entity change Cancel REACH IT will confirm the creation of the legal entity change and provide a security token which you must make note of This confirmation will be in the form of a confirmation screen as well as an internal message Figure 20 Legal entity change creation confirmation Home LECO Instance Success Your legal entity change has been successfully initiated in REACH IT In order to proceed you must provide the legal entity change name and token to the legal successor for him to be able to validate the contents of the legal entity change Legal entity change name DEMO 01 oken 1267601907222 Following successful validation of the legal entity change by the legal successor and if needed payment of the related fee the legal entity change will be completed by transferring the listed items to the legal successor _OK Version 1 0 Page 26 of 41 March 2010 REACH T In
2. ssssnsnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn Version 1 0 March 2010 Page 3 of 41 REACH T Industry User Manual 2 CHA Part 17 Legal Entity Change http echa europa eu 3 4 View TC Gal CINILY Change Sisco c 3 5 EGIU a IEGal entity Change f 3 5 1 Update Upon FOQUES e 3 5 2 Update aner COMPleUlOM it w S 0 0 0 nS04 X 3 6 DelGte a legal CNULY change EE Dm mcm 3 7 EXDON NENT IS ecc 3 7 1 Creat NEW M m 3 7 2 Zt e 3 7 3 ONE US f 3 7 4 aliq m Table of Tables Table 1 Definitions of key terms Table of Figures Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 11 Figure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 Figure 21 Figure 22 Figure 23 Figure 24
3. Accept legal entity change button Version 1 0 Page 32 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Figure 30 Validate legal entity change dome gt Validate legal entity change Validation Representative i Validation P Details Legal entity change contact Joint submission contact Pre SIEF contact Details Contact Joint submission contact Contact Representative Legal entity change details Agree with the declaration by ticking the box Declaration The user declares that the information provided herein as evidence of the legal entity change is true correct and not misleading Legal entity change name DEMO 01 Legal entity change type Split Manual selection of items in REACH IT Originating legal entity ECHA 2ed24e52 2c0f 40a3 b2e7 4cd8c60b3cca The UUID of the new legal entity ECHA 6b55b3fe 9241 4715 9879 1a9e21063390 Token 1267601907222 Company Size Medium List of items Download Be sure to have verified the contents of the item list Purchase order You can view download the item list here Pre SIEF contact Contact information Title First Name Contact Contact Last Name Contact Phone 6666666 Fax E mail test test com Organisation Organisation Name Department Address Street Myadress Street 2 Postal code 009876 City Town sdffdsfsd Region County Country Fl P
4. CHA http echa europa eu 3 3 1 3 Joint submission contact On the Joint submission contact tab select the contact person you wish marked as the contact person for any potential joint submissions that are part of the item list to be transferred Figure 27 Joint submission contact Home gt Validate legal entity change gt Joint Submieeien Contact Details Legal entity change contaci Joint submission contact P e SIEF contact Representative Validation Please select a joint submission contact person The contact defined here will replace the contact of each joint submission transferred in this legal entity change if any In case no joint submission contact is defined joint submissions transferred will have no contact Select Last Name First Name Phone Email S Contact Contact Contact 6666666 test test com Blogs Joe 12345 test test com Previous Deselect contact Add contact You may only indicate one joint submission contact This contact will be updated to all joint submissions transferred to you If you wish to have different contacts for your joint submissions you will need to update this change in all the joint submissions after the transfer of items is complete Click Next to proceed REACH IT will direct you to the Pre SIEF contact tab 3 3 1 4 Pre SIEF contact On the Pre SIEF contact tab select the contact person you wish marked as the contact person for any pre SIEFs
5. List name Demo list Your list currently contains O ffm s Sis cai Atalay e Search available items criteria Asset type Registration v Reference number Submission date from Submission date to EC number CAS number Chemical name Search Clear Select EC Number CAS number Chemical Name Reference number Submission date No Records Found Remove items Back Click Add items The system will direct you to the lt All items sub tab where you can search all your items available for adding to your list Version 1 0 Page 37 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change Figure 35 Adding items to export list 2 CHA http eacha europa eu Home gt Export items gt Edit list Export list of items ec All items Selected items In this page you may search the available items and add them to your export list Search available items criteria Item type Registration Reference number Submission date from Submission date to EC Number CAS Number Chemical Name Search Clear You may select deselect all at once Select All Select None Select EC Number CAS Number Substance name 200 662 2 67 64 1 acetone 200 081 4 51 17 2 benzimidazole 222 128 8 3360 41 6 4 phenylbutan 1 ol O 255 938 5 42779 82 8 clopirac 222 630 7 3562 84 3 benzbromarone 203 628 5 108 90 7 chlorobenzene 219 451 1 2438 72 4 bufexamac L Reference numbe
6. Select the items you wish to add and click the button to add them Add selected items A Registrations for which an update has been submitted and the submission is still in progress will not be displayed as these cannot be transferred The ongoing update submission must first be completed To add items to the list of items you wish to transfer select the items you wish to transfer and click lt Add selected items gt Use the Selected items sub tab to search for all items you have selected to be added to the item list The counter indicates how many items are currently on your list Version 1 0 Page 23 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Figure 17 View selected items Home gt LECO Instance gt Selected assets Details Contact Type Items Validation OO m nat MUNI GUEGUE Selected items This page allows you to search and view all items you have added to the item list to be transferred to the successor To remove items please select the item s and click on the Remove items button Your list currently contains 2 item s 4 Counter indicating how many items have been selecetd to item list Search selected items criteria Item type All v Reference Number Submission date from Submission date to EC Number CAS Number Chemical Name Search Clear Select Item type EC Number CAS Number Substance name Reference number Subm
7. Details Details Contact Type Validation Diosca nia c cm fif mm 4 HINIS Momo antor the I II f the asoalhecmmocenr ac wall ac attanh mnmnmnmiimaenfan Jonna AF tha u 2 artit h 2nmmac n D farm af Fiease give your lega entity change a unique name enter the UUID ori the legal Successor aS weil aS attac GIOCUlliCcritar y CvICCIHOC Ol LIC Ieda ChH ty Change FDF formal F side marirarn with an octoric sro mandatary Llerarinm mrar a 2l cian rnieniave halnm info eias marked I an asterisk are Mandatory Hovering over a SQN Qispiays NEIL Ht Legal entity change details Legal entity change name DEMO 01 Originating legal entity UUID ECHA 2ed24e52 2c0f 40a3 b2e7 4cd8c60b3cca Originating legal entity name LEA Legal successor UUID ECHA 6b55b3fe 924 1 4715 9879 1a9e21b63390 Legal successor name Add more attachments by clicking here Attachments Add attachment n Delete an attachment by clicking here Document title Attachment Comment Delete Evidence dummy justification pdf Justification for the change in legal personality Cancel D Click lt Next gt to proceed REACH IT will direct you to the Contact tab If the creation of the legal entity change is interrupted at any time from this point onwards the creation process may be resumed See chapter 3 2 2 for detailed instructions 3 2 1 2 Contact On the Contact tab select the contact person who may be contacted by the Agency and or Member State Aut
8. Make the necessary updates See chapter 3 2 1 for specific instructions Once on the Validation tab click Update legal entity change button Click OK on the confirmation screen to complete the update process REACH IT will confirm the update of the legal entity change This confirmation will be in the form of a confirmation screen as well as an internal message The legal entity change status will be updated to Created and the legal successor can now validate the update 3 5 2 Update after completion After a legal entity change has been completed and the items transferred to the legal successor the legal entity change status is updated to Completed After this the only changes that can be done to the legal entity change are the updating of the contact persons for both the originating legal entity and the legal successor lt is important that this information is kept up to date so that the Agency and Member State Authorities can efficiently contact the correct people if needed From the homepage click on the Legal entity change View legal entity change menu item Enter desired search criteria in the search screen Click Search From the results screen select the created legal entity change you wish to update contact information for Click Edit Update the contact information Navigating away from the wizard will automatically save your changes Version 1 0 Page 35 of 41 March 2010 REACH T Industry U
9. are transferred from LEA to LEB in REACH IT IF NEEDED If LEB does not pay for the legal entity change within the extended due date the legal entity change is deleted from REACH IT and the items are not transferred The above steps are depicted in the below graphic with each column representing the tasks of the three actors involved LEA LEB and ECHA In addition the graphic shows the corresponding status that the legal entity change has in REACH IT during the process from start to completion Version 1 0 Page 10 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Figure 1 Legal entity change process and corresponding status in REACH IT Originating legal entity LEA Legal successor LEB European Chemicals Agency 1 Create legal entity change 4 Update legal entity change 2 Check legal entity change s the lega entity change as agreed 3 Request update to legal entity change YES 5 Validate legal entity change 7 Pay invoice Does a fee need to be charged 6 Create amp send invoice NO Has invoice been paid Y 8 Transfer items to LEB 9 Delete the legal entity change and ensure items remain with LEA Version 1 0 March 2010 Status of the legal entity
10. select the one you wish to continue creating Figure 21 Continue creation of draft legal entity change Home gt Create legal entity change Create continue Please select one of the options and click Next tJ Create a new legal entity change H Continue creating an existing legal entity change Select Instance name Party UUID DEMO 02 ECHA 6b55b3fe 924 1 4715 9879 1a9e21b63390 Cancel Next gt Click lt Next gt REACH IT will direct you to the lt Contact gt tab from where you can continue the creation process described in chapter 3 1 Version 1 0 March 2010 Page 27 of 41 REACH IT Industry User Manual ea EC I N Part 17 Legal Entity Change http echa europa eu 3 2 2 2 From the view menu From the homepage click on the lt Legal entity change View legal entity change gt menu item Enter desired search criteria in the search screen Click lt Search gt From the results screen select the draft legal entity change you wish to continue creating Click lt Edit gt Figure 22 Continue creation of draft legal entity change for view screen Home gt View legal entity change Search legal entity change Search criteria Legal Entity Change Status Draft v Legal Entity Change Name Search Select Legal Entity Change Name Party UUID Status Item list Originating legal entity LEA DEMO 02 ECHA 2ed24e52 2c0f 40a3 b2e7 4cd8c60b3cca por Legal successor Select legal entity
11. 2 einn Aicnlave halm infnrmafimn Fields marked with an asterisk are mandatory Hovering over a 7 Sian displavs help information I ES C I List of items upload List of items Files Data Users u09122 01 REACH IT 07 Functional testing Testing v2 0 List01 csv Browse Click lt Next gt to proceed REACH IT will direct you to the lt Validation gt tab 3 2 1 6 Validation The lt Validation gt tab provides an overview of all the entries you have made on the previous tabs of the legal entity change creation wizard Review all your data and navigate back to the relevant tab should you wish to change any of your entries Once you are satisfied with your entries click lt Create legal entity change gt button The automatic creation of the item list and respective download link in the case of a merger may take a while Version 1 0 Page 25 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Figure 19 Legal entity change validation Home gt LECO Instance gt Validation Details Contact Type IGUE Validation Details Contact Legal entity change details Legal entity change name DEMO 01 Legal entity change type Split Manual selection of items in REACH IT Originating legal entity ECHA 2ed24e52 2c0f 40a3 b2e7 4cd8c60b3cca The UUID of the new legal entity ECHA 6b55b3fe 9241 4715 9879 1a9e21b63390 ist V 1
12. Manual selection of items in REACH IT gt proceed to chapter 3 2 1 4 Version 1 0 Page 22 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu lt Split gt or lt Only Representative change gt and lt Bulk upload of identified items gt proceed to chapter 3 2 1 5 3 2 1 4 Items manual creation On the lt Items gt tab you are presented with two sub tabs Use the lt All items sub tab to search for all items you can currently transfer Figure 16 Search all items Home gt LECO Instance gt Availble assets Details Contact Type Items Validation a Ail items Selected items This page allows you to search all your items which may be transferred to the successor Please select items you wish to add to your item list and click on the Add to item list button You can view the current item list on the Selected items tab Search available items criteria Asset type Registration v Reference number Submission date from Use these search Submission date to RETE EC number item list CAS number Chemical name Search Clear Select EC number CAS number Substance name Reference number Submission date F 231 165 9 7440 57 5 gold 01 2114082349 41 0000 11 02 2010 204 646 6 123 72 8 butyraldehyde 01 2114082176 48 0000 05 02 2010 203 453 4 107 02 8 acrylaldehyde 01 2114082195 48 0000 08 02 2010 42779 82 8 clopirac 01 2114082192 54 0000 08 02 2010
13. entity change ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnm nnna 2 1 GTI S ee mc 2 2 DULES OF CORD IS ec MM 2 2 1 CHANGE OF MAING met 2 2 2 Change ol legal personally AREE ETE 2 3 Legal entity change process overvieW sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn nnmnnn 2 4 Business SC NIOS rA A 2 4 1 Merger Absorption or acquisition s snin a a aaia 2 4 2 Merger J mnMg OF CQUAS oiana 2 4 3 Splits SPIO itio derer dese tectam iste rende ee ey ene oci eee nner eee ey ee 2 4 4 SIE DONC ON e 2 4 5 hti rj de 2 4 6 Only REDFESENTALIVE CHANG tete 2 5 Specific functionality and rules encoded for legal entity change in REACH IT 2 5 1 BEVCUIVESIIDINIDY O10 Miti pe 2 5 2 Reference numbers and submission numbers elleeeeeeeee eee eeeeeeeee nne enne nennen nnn nnn nnne n nnne nnns 2 5 3 The principle of one registration per substance per company
14. entity change will not be accepted until the legal entity change has been completed e he submission of a new item from a company that is the originating legal entity in a merge type legal entity change process will not be accepted as this company will cease to exist by definition Version 1 0 Page 17 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu 3 Step by step instructions 3 1 Legal entity change menu items Access to legal entity change functionality is located on the main menu of REACH IT Figure 8 Access to legal entity change functionality 2 CHA Home Company Welcome TA FN1265375818 Pre registration Pre SIEF You have 79 unread message Dik domum You last connected on 2010 0 Phase in Information Registration notification Joint submission Classification and Labelling Message box User account Inventories change Invoices Create legal entity Search change Export items list The sub menus of lt Legal entity change gt are lt View legal entity change gt allows you to view edit and delete existing legal entity changes lt Create legal entity change gt allows you to create new legal entity changes or continue creating already started ones lt Export item list gt allows you to define a list of your items and export that list in CSV format A Access to legal entity change functionality is only
15. it represents Version 1 0 Page 9 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 3 2 CHA http echa eurapa eu Legal entity change process overview Where an originating legal entity LEA is succeeded by a legal successor LEB as a result of a merger split or only representative change REACH IT will allow LEA to transfer pre registrations registrations notifications and inquiries to its legal successor LEB The standard steps that will need to be completed in REACH IT to record a legal entity change are as follows LEA creates a legal entity change in REACH IT LEA communicates to LEB outside of REACH IT e g via e mail that the legal entity change is ready for review LEB reviews the legal entity change IF NEEDED LEB requests LEA to make updates to the legal entity change In particular LEB will want to verify that the item list contains all the required pre registrations registrations notifications and inquiries IF NEEDED LEA updates the legal entity change as requested by LEB Once LEB is satisfied with the contents of the legal entity change LEB validates it IF NEEDED An invoice for the legal entity change will be created and sent to LEB by the Agency See chapter 2 5 8 for more details on whether an invoice is issued or not IF NEEDED LEB pays the invoice All the defined and validated items pre registrations registrations notifications and inquiries
16. legal entity change gt menu item Select lt Create a new legal entity change gt to create a new legal entity change Click lt Next gt Version 1 0 Page 19 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Figure 10 Create a new legal entity change Home gt Create legal entity change Create continue Please select one of the options and click Next Create a new legal entity change O Continue creating an existing legal entity changel Cancel On the Details tab enter the required information fields marked with an asterisk are mandatory Figure 11 Details tab Home gt LECO Instance gt Details Details Contact Type alidation Please give your legal entity change a unique name enter the UUID of the legal successor as well as attach documentary evidence of the legal entity change in PDF format only Fields marked with an asterisk are mandatory Hovering over a sign displays help information Legal entity change details Legal entity change name Demo Originating legal entity UUID ECHA 2ed24e52 2c0f 40a3 b2e7 4cd8c60b3cca Originating legal entity name LEA Legal successor UUID ECHA 6b55b3fe 9241 4715 9879 1a9e21b63390 Legal successor name Cli ick here to upload evidence of the legal entity change Attachments Add attachment 4 Document title Attachment Comment Delete Cancel Next gt To add evi
17. legal entity change click lt No gt If you confirmed your intention to delete the legal entity change in the previous step the legal entity change is deleted from REACH IT with no further consequences 3 Export item list Companies can use the export item list functionality to export from REACH IT a list of all or selected items that they own in CSV format This list can then be edited outside of the system to build an item list for a specific legal entity change and then imported via the bulk functionality described in chapter 3 2 1 5 3 7 1 Create new list From the homepage click on the Legal entity change Export items list menu item Figure 33 Create export item list Home gt Export items gt View lists Export item lists The following export list s have been defined for your party Use the buttons below to add modify and export them in CSV format Select Name Creation Date No Records Found Delete Export Version 1 0 Page 36 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http eacha europa eu Click lt Create gt On the lt Selected items gt sub tab enter a name for your list As this is a new list the counter will display that zero 0 items are currently on the list Figure 34 Export list selected items Home Export items Edit list Export list of items All items Selected items Export list details
18. spin off which is then consecutively merged with an existing company 2 4 4 Merger Absorption or acquisition Figure 2 Merger Absorption or acquisition LEA is absorbed or acquired by LEB and LEA ceases to exist One legal entity change in REACH IT is required to transfer LEA s pre registrations registrations notifications and inquiries to LEB As such the item list for this transaction is created automatically by REACH IT and will include all LEA s items by default Version 1 0 Page 12 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa eurapa eu 2 4 2 Merger Joining of equals Figure 3 Merger Joining of equals LEA and LEB merge as equals to create a new legal entity LEC Both LEA and LEB cease to exist Two legal entity changes in REACH IT are required to transfer LEA s and LEB s pre registrations registrations notifications and inquiries respectively to LEC Both item lists for these transactions are created automatically by REACH IT and will include all LEA s and LEB s items respectively by default 2 4 3 Split Spin off Figure 4 Split Spin off LEB spins off splits from LEA to become a new legal entity LEA continues to exist One legal entity change in REACH IT is required to transfer LEA s pre registrations registrations notifications and inquiries to LEB The item list for this transaction is created manually or se
19. that will be affected due to any items on the item list to be transferred Figure 28 Pre SIEF contact Home gt Validate legal entity change gt Pre SIEF Contact 00 o Details Legal entity change contact Joint submission contact Pre SIEF contact Representative Validation Please select a pre SIEF contact person The contact defined here will replace the pre SIEF contact of each pre registration transferred in this legal entity change if any In case no pre SIEF contact is defined pre registrations transferred will have no contact Select Last Name First Name Phone Email f Contact Contact Contact 6666666 test test com Blogs Joe 12345 test test com lt Previous Deselect contact Add contact A You may only indicate one pre SIEF contact This contact will be updated to all the pre SIEFs transferred to you If you wish to have different contacts for your pre SIEFs you will need to update this change in all the pre registrations after the transfer of items is complete Click lt Next gt to proceed REACH IT will direct you to the lt Representative gt tab Version 1 0 Page 31 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu 3 3 1 5 Representative On the lt Representative gt tab select the third party representative you wish marked as the third party representative for any pre SIEFs that will be affected due to any items on t
20. 2 REACH IT will know not to invoice the legal successor for this update of tonnage band 2 5 4 Consecutive legal entity changes Consecutive or chained legal entity changes are allowed for e Items The number of times an item can be transferred from one legal entity to another due to changes in legal personality is unlimited e Legal entities A particular legal entity can be the subject of a number of consecutive legal personality changes For example legal entity A may spin off legal entity B and later legal entity B merges with legal entity C 2 5 5 Joint submissions A legal entity s role in a joint submission is transferred to its legal successor together with the respective registration s Both lead and member roles are transferred If a company does not want to transfer its role as a joint submission lead to its legal successor the company must first relieve itself of this lead role before it completes the legal entity change 2 5 6 Third party representatives The legal successor may indicate a third party representative during the creation of the legal entity change This third party representative will be reflected in the pre SIEFs of the respective pre registrations that are transferred from the originating legal entity 2 5 7 Security tokens REACH IT implements a concept of security token which is to be used by the originating legal entity and the legal successor to confirm the legal entity change In practice w
21. 621063390 Cic view download and then c amp ck edit or Originating legal entity LEA O DEMO01 delete as required i E Created Download ECHA 6b55b3fe 9241 4715 0879 1a9e21b63390 Edit Delete Cancel Click on the column headings to sort the legal entity change records Version 1 0 Page 34 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa eurapa eu Click a particular legal entity change name link to display all the relevant information for that legal entity change Click on the Download link in the item list column to display the item list for the legal entity change as a PDF document The status column describes where in the legal entity change process the legal entity change currently is See chapter 2 2 2 3 for a mapping of these statuses to the process 3 5 Edita legal entity change 3 5 1 Update upon request As the originating legal entity you can update a legal entity change created by you for which the legal successor has requested updates to From the homepage click on the Legal entity change View legal entity change menu item Enter desired search criteria in the search screen Click Search To find all legal entity changes for which an update has been requested select status Update requested as your search criteria From the results screen select the created legal entity change you wish to update see Figure 32 Click Edit
22. Figure 25 Figure 26 Figure 27 Figure 28 Figure 29 Figure 30 Figure 31 Figure 32 Figure 33 Figure 34 Figure 35 Figure 36 Version 1 0 March 2010 Legal entity change process and corresponding status in REACH IT Merger Absorption or acquisition Merger Joining of equals oplit Spin off oplit De merger Access to legal entity change functionality Access to legal entity change functionality Access to legal entity change functionality Legal entity change creations steps Create a new legal entity change Details tab Evidence for legal entity change Adding or deleting evidence for legal entity change Contact for legal entity change Type of legal entity change and list creation method Search all items View selected items CSV upload Legal entity change validation Legal entity change creation confirmation Continue creation of draft legal entity change Continue creation of draft legal entity change for view screen Find legal entity change to be validated Entering security token for legal entity change Details for legal entity change Contact for legal entity change Joint submission contact Pre SIEF contact Third party representative contact Validate legal entity change Validate legal entity change View legal entity changes Create export item list Export list selected items Adding items to export list Items added to export list Page 4 of 41 REACH T Industry User Manual Part 17 Legal Entity Change
23. Figure 37 Export list in CSV format Version 1 0 March 2010 2 CHA http echa europa eu Page 5 of 41 REACH IT Industry User Manual A ECI i A Part 17 Legal Entity Change http echa europa eu 1 Introduction This Part 17 Legal Entity Change of the Industry User Manual IUM explains and describes the use of those functionalities required by industry to comply with REACH when a company changes its legal personality This manual is split into two main parts Chapter 2 explains the context for legal entity change in REACH IT Chapter 3 is a step by step set of instructions for using the legal entity change functionality in REACH IT Prior to using this Part 17 it is strongly recommended that the user reads Part 1 Getting started with REACH IT where the following topics are discussed in more detail e Structure of this IUM e Conventions used in terms of icons text buttons links etc e Background information on REACH IT and its link to the IUCLID 5 website and application Version 1 0 Page 6 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http eacha europa eu 2 General concepts of legal entity change The purpose of this chapter is to provide an overall context for legal entity change This chapter will e Define key terms e Summarise the duties of companies with respect to changes of name and changes of legal personality e Provide an o
24. RECHA http echa europa eu REACH IT Industry User Manual Part 17 Legal Entity Change j if AL REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Document history 10 First published version Reference ECHA 10 B 16 EN ISBN 13 978 92 9217 270 1 ISSN 1831 7782 Issue date 25 03 2010 Language English If you have questions or comments that relate to this document please send them using the information request form to ECHA helpdesk Quote the reference and issue date as stated above The information request form can be accessed via the ECHA website under the section for the REACH helpdesk at the following address http echa europa eu reach helpdesk echahelp en asp European Chemicals Agency 2010 Reproduction is authorised provided the source is fully acknowledged in the form Source European Chemicals Agency Version 1 0 Page 2 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa eurapa eu Table of Contents Breevgdsgtiejee c o MANE OP CODIODIS ioi iuna ciiin e x Ea di d vacasc eE EEEE a cru d AO EEN ESEE EENS NS ON COIN LECCE TREE Etc MOIS OF PADIS e TaDle OF FIGS S ERE m O EE MM TOJU CUON e a EE em M 2 General concepts of legal
25. all or a subset of LEA s items NOTE Legal entity change as a result of an asset transfer is handled as a split type of legal entity change in REACH IT Version 1 0 Page 14 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu 2 4 6 Only Representative change Figure 7 Access to legal entity change functionality a7 TR 7 Nan EU Although an only representative change is not a legal entity change strictly speaking the legal entity change functionality in REACH IT will be used to record only representative changes as well When the only representative of a non EU manufacturer changes from LEA to LEB the agreed pre registrations registrations notifications and inquiries are transferred from LEA to LEB via a legal entity change In addition evidence that all three parties LEA LEB and the non EU manufacturer are in agreement with respect to the change will be required 2 5 Specific functionality encoded for legal entity change in REACH IT This chapter describes specific functionality that has been encoded into REACH IT for legal entity change 2 5 1 Indivisibility of items An item is owned by one and only one legal entity at any given time REACH IT will not allow items to be split nor shared between two or more legal entities 2 5 2 Reference numbers and submission numbers The reference number is the item s unique identifier Items are trans
26. available to users with Company Manager role Version 1 0 Page 18 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu 3 2 Create legal entity change The legal entity change process is initiated via the creation of a legal entity change This is done by the originating legal entity A The legal successor must have completed the party sign up process in REACH IT to have a valid company UUID This company UUID must be shared with the originating legal entity outside of the system e g via e mail A Before starting the creation of the legal entity change the originating legal entity is advised to have at hand the following required inputs UUID of the legal successor Evidence of the change of legal personality for example an extract from a trade registry confirming the change of legal personality in PDF format List of items to be transferred to the legal successor 3 2 1 Create a new legal entity change The legal entity change creation wizard will guide the user through the steps or tabs to create a new legal entity change Figure 9 below describes the main steps for creating a new legal entity change These steps are described in detail in the subsequent chapters Figure 9 Legal entity change creations steps Merger Split OR change List creation method 3 2 1 1 Details From the Company homepage click on the lt Legal entity change Create
27. benzene 01 2114082174 52 0000 05 02 2010 F 222 630 7 562 84 3 benzbromarone 01 2114082196 46 0000 08 02 2010 Select items you wish to remove from the list Add items Remove items Back and click Reomve items To remove items from your list on the Selected items sub tab select tick the items you wish to remove and click Remove items The selected items will be removed from your list and the counter is updated accordingly 3 7 2 Edit list You may add items or remove items from existing lists From the homepage click on the Legal entity change Export items list menu item The system will display previously created lists Click the list name link of the list you wish to edit Now you may add remove items as needed See chapter 3 7 1 for details 3 3 Export list You may export a list of items you have created from REACH IT in CSV format From the homepage click on the Legal entity change Export items list menu item The system will display previously created lists Select the list you wish to export and click Export Version 1 0 Page 39 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa eurapa eu Figure 37 Export list in CSV format Home Export items View lists Export item lists The following export list s have been defined for your party Use the buttons below to add modify and export them in CSV format Select Name C
28. change and click Edit ECHA 6b55b3fe 9241 4715 9879 1a9e21b63390 Draft T Nr Edit Delete Cancel REACH IT will direct you to the Contact tab from where you can continue the creation process described in chapter 3 1 3 3 Validate a legal entity change Once the legal successor has received from the originating legal entity the name of the legal entity change and the required security token the legal successor must validate the legal entity change for it to be completed The purpose of this validation is for the legal successor to check and verify that the content of the legal entity change created by the originating legal entity is as agreed In particular the legal successor will want to verify that the content of the item list is as agreed for the correct items to be transferred to him If the legal successor is satisfied with the content of the legal entity change he will validate the legal entity change See chapter 3 3 1 If the legal successor is not satisfied with the content of the legal entity change he will request the originating legal entity to update the legal entity change See chapter 3 3 2 3 3 1 Validate a legal entity change The legal entity change validation wizard will guide the user through the steps or tabs to validate a legal entity change These steps are described in detail in the subsequent chapters 3 3 1 1 Details From the homepage click on the Legal entity change Vie
29. change in REACH IT Draft Created Update requested Validated Payment pending Transfer pending Completed Deleted Page 11 of 41 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu 2 4 Business scenarios Depending on the business context of the legal entity change one or more legal entity changes will need to be created in REACH IT to transfer all the needed items from an originating legal entity to its legal successor s The main business scenarios are described below For a correct interpretation of the diagrams please note the following e he legal entities in the Before column depict the companies before the change in legal personality e he legal entities in the After column represent the companies after the change in legal personality e The arrows represent the legal entity change s done in REACH IT between the depicted companies Furthermore note that these scenarios only describe the simplest form of the various possible types of change in legal personality The hypothetical cases portrayed only involve a minimum number of legal entities Real cases can be more multifaceted involving many legal entities and a number of consecutive or chained changes in legal personality However the same principles would apply in more complex scenarios For example an existing company could split into more than two new companies or a company may undergo a
30. dence of the change in legal personality click the lt Add attachment gt button You will be directed to the following screen Figure 12 Evidence for legal entity change Home gt LECO Instance gt Details Details Contact Type alidation Declaration The user declares that the information provided herein as evidence of the legal entity change is true correct and not misleading Document title Evidence Supporting document Files Data Users u09122 01 REACH IT 07 Functional testing dummy justifiction pd Browse Justification for the change in legal personality Comment Enter the text shown Can t read the text below Try another Version 1 0 March 2010 Page 20 of 41 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Enter all the required information Use the Browse button to locate the document you need to upload in your file system Click Submit A Remember to tick the declaration confirming the evidence you provide is true correct and not misleading The document s to be attached must be in PDF format You may attach up to five documents The document s you have attached to the legal entity change are displayed on the Details tab Click the delete symbol if you wish to remove an attachment from the legal entity change Figure 13 Adding or deleting evidence for legal entity change Home LECO Instance
31. dustry User Manual Part 17 Legal Entity Change A 2 CHA http echa europa eu The originating legal entity must share the security token with the legal successor for the legal successor to be able to validate the legal entity change in REACH IT The originating legal entity must share with the legal successor the following outside of REACH IT e g via email Legal entity change name Token Using this information the legal successor will validate the legal entity change in REACH IT to confirm that he truly is the legal successor and that the item list is as agreed If you need to access the token later you may do so via the internal message that you have received confirming your creation of the legal entity change The token does not have an expiry date It will remain valid until used by the legal successor to validate the legal entity change 3 2 2 Continue creating an existing legal entity change If the creation of a legal entity change is interrupted it will be saved in draft mode You may continue the creation of a legal entity change that has been saved in draft mode at a later time This may be done in either of the two ways described below 3 2 2 1 From the create menu From the homepage click on the Legal entity change Create legal entity change menu item Select Continue creating an existing legal entity change From the displayed list of existing draft legal entity changes
32. e it on line Select Bulk upload of identified items to upload a list of items you have prepared in advance off line outside of REACH IT f you have a relatively long item list you might want to create it off line save it in CSV format and then upload into REACH IT You may export a list of all your items in REACH IT via the following menu path Legal entity change Export items list You may then edit this list to include the items you wish to transfer to you legal successor Alternatively you could create a CSV format list from an external source for example an ERP system you might be using to manage your registrations and notifications See chapter 3 7 for more details on exporting your items and the CSV format Figure 15 Type of legal entity change and list creation method Home LECO Instance Type Details Contact Type Please select the type of legal entity change 2 2 Merger split O Only representative change Please select below how you wish to define the items to be transferred 2 9 Manual selection of items in REACH IT O Bulk upload of identified items Click Next to proceed Depending on the type of legal entity and your choice of how to create the item list the system will direct you to the correct tab Depending on your selection s refer to the following chapters to continue Merge proceed to chapter 3 2 1 6 Split or Only Representative change and
33. eeee eere rennen enne nnn nnns 2 5 4 Consecutive legal entity changes iouis reor ta coco ian a nuc ecc ic s aee cuc eio ar dag ccu s soa e sare ducc eser et aro cus ctos ese en enecoce 2 5 5 domt SUDIMIS SIONS ERE EE D E omm 2 5 6 Third party TeDresentallV8S eonun od spesa to pu coin ros end Seer ou aaa coU exa Eus ose eH axo tu coin e uod Suec ous erasa so cua EN Ea xe ie osn Ere oss 2 5 7 SCO ilo i E E TEE TETTE mE 2 5 8 Jabel s ING 2 5 9 chier m 2 5 10 c IILIIAQu rcge n0S0S00n 00SS4n 3 Step by step instructions 111 ee eese iieeeciieeeruiee nne n enam n nuam annua nsa aaa asas n saa anna a sas 3 1 Legal entity change menu Nems osos classe a EGER cuu US cuS cs a Sn EUR MEM NEED d Ud SN E EEE 3 2 Create JegaLentiib Chal neisa E EEE EE Ea ia S aUES ERE EUER S s EEEE 3 2 1 Create a new legal entity Change usi cocoa d xn E eus Us Y co ius pe uci OU dz Eos sd ax Fee SU Zu ed oc tesa IR C00 Essi asc aduain EOER NA rad ec ges 3 2 2 Continue creating an existing legal entity change 11111lceeee eere reseeeeen rennen nnn nnne nna n hann nana nnns 3 3 ValiGare a legal entity change c 3 3 1 VallGale a legalentty chang csore E EE EE 3 3 2 Request update to a legal entity change
34. essor after the change in legal personality will be a determining parameter for the invoiced amount Pursuant to Commission Regulation EC No 340 2008 Annex Ill Table 3 a reduced fee will be invoiced to SMEs Only once the invoice is paid in full will the transfer of items take place and the legal entity change be completed in REACH IT If the invoice is not paid within the extended due date the legal entity change is deleted from the system and items will not be transferred 2 5 9 Exceptions An item cannot be included in a legal entity change if e he item is included in another legal entity change which is not completed yet e he item is in the process of being updated by the originating legal entity via an update submission A merge type of legal entity change process cannot be initiated so long as an update to an item of the originating legal entity is in process The transfer of an item in a legal entity change cannot be carried out by REACH IT if a corresponding item is being updated by the legal successor For example if the legal successor is in possession of a registration for a substance that he is in the process of updating a registration for the same substance from the originating legal entity cannot be processed to record the highest tonnage band entitlement 2 5 10 Business rules With regards to submissions the following business rules will be applied e he submission of an update to an item that is included in a legal
35. ferred to the legal successor with the original reference number REACH IT will not issue a new reference number for an item in the legal entity change process Rather the owner of the reference number will be updated to reflect the change in legal personality However the legal successor will be issued a new submission number connected to the reference number as a result of the legal entity change The legal successor will use this new submission number when submitting an update 2 5 3 The principle of one registration per substance per company The principle of one registration per substance per company is upheld For legal entity change this means that an originating legal entity cannot transfer to its legal successor an item for example a registration for a substance for which the successor already has a corresponding item Such items will be marked as annulled by REACH IT Version 1 0 Page 15 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa eurapa eu In those special cases where the originating legal entity has registered his substance for a higher tonnage band than the legal successor REACH IT will keep track of the legal successor s right to this higher tonnage band However to be legally on the market at this higher tonnage band acquired from the originating legal entity the legal successor will need to submit a spontaneous update to this effect pursuant to REACH Article 2
36. gal successor The item list is created during the creation of the legal entity change in REACH IT Version 1 0 Page 7 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa eurapa eu 2 2 Duties of companies Duties of companies will vary depending on whether they e Change their name e Change their legal personality In general these duties will apply to all companies that are pre registrants registrants PPORD notifiers CLP notifiers and or inquirers The purpose of this manual is to explain what actions companies need to carry out in REACH IT once they have determined which of the above listed cases applies to their particular situation For guidance on determining what duties apply to a company in specific business and legal contexts industry is advised to consult the Fact sheet on change of legal personality and name change 2 2 1 Change of name ECHA considers that there is a change of name in situations where a pre registrant registrant PPORD notifier or inquirer changes its name without changing its legal personality see further below This can for example occur as a result of the share purchase of a legal person REACH IT has a name change functionality It enables companies to make name changes This functionality should not be used for indicating changes of legal personality Actions required e he legal entity changing its name will need to indicate
37. he item list to be transferred Figure 29 Third party representative contact Home gt Validate legal entity change gt Representative SS Details Legal entity change contact Joint submission contact Pre SIEF contact i Representative Validation Please select a third party representative The third party representative defined here will be marked as your third party representative for all items transferred in this legal entity change Select Company name Phone Fax Email UUID fe LEATPR 12345 test tpr com ECHA 0a8a09cc 86f8 48b0 80d4 b377636cb423 lt lt Previous Deselect contact Add contact You may only indicate one third party representative This third party representative will be updated to all pre registrations transferred to you If you wish to have different third party representatives for your pre SIEFs you will need to update this change in all the pre registrations after the transfer of items is complete Click Next to proceed REACH IT will direct you to the Validation tab 3 3 1 6 Validation The Validation tab provides an overview of the content of the legal entity change as well as all the entries you have made on the previous tabs of the legal entity change wizard Review all your data and navigate back to the relevant tab should you wish to change any of your entries Agree with the declaration by ticking the tick box Once you are satisfied with the content and your entries click
38. he legal entity change See chapter 3 6 for further details REACH IT will update the status of the legal entity change to Update requested The originating legal entity can now update the contents of the legal entity change as described in chapter 3 5 1 3 4 View legal entity changes Companies can view all legal entity changes that they are involved in either as an originating legal entity or a legal successor From the homepage click on the lt Legal entity change View legal entity change gt menu item Enter desired search criteria in the search screen Click lt Search gt All the legal entity changes that your legal entity is involved in will be displayed Figure 32 View legal entity changes Home gt View legal entity change Search legal entity change Search criteria Legal Entity Change Status All v Click on column heading to sort by column Legal Entity Change Name Search Select Legal Entity Change Name Party UUID Status Item list Originating legal entity LEA DEMOLECO iia o Eua Completed Download ECHA 6b55b3fe 9241 4715 9879 1a9e21b63390 Originating legal entity LEA PE ECHA 2ed24e52 2c0f 40a3 D267 4cd8c60b3cca rt E Eon ECHA 6b55b3fe 9241 4715 9879 1a9e21b63390 Originating legal entity LEA SplitManualO1 Sle arr eon DES Completed Download ECHA 6b55b3fe 9241 4715 9879 1a9e21b63390 Originating legal entity LEA Aes j m ee ee E B CONUM E cae ECHA Gb55b3fe 9241 4715 9879 139
39. hen the Originating legal entity creates the legal entity change REACH IT will automatically generate a related security token The originating legal entity will then share the security token with the legal successor outside of REACH IT for example via e mail The legal successor will subsequently confirm the validity of the legal entity change by using this token in REACH IT 2 5 8 Invoicing The Agency will issue an invoice for the legal entity change pursuant to Commission Regulation EC No 340 2008 Article 5 1 c Fee regulation if the item list contains one or more payable items The following are payable items which if included in a legal entity change will trigger a fee to be invoiced e Registration e Registration of on site isolated intermediate e Registration of transported isolated intermediate The following are items which if included in a legal entity change will not trigger a fee e Pre registration e Product and Process Oriented Research and Development PPORD notification e Classification and Labelling C amp L notification Version 1 0 Page 16 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa eurapa eu e Inquiry notification Where an invoice is needed i e the legal entity change includes at least one payable item only one invoice will be issued per legal entity change Invoices are issued to the legal successor The company size of the legal succ
40. horities regarding this legal entity change from the list of existing contacts Figure 14 Contact for legal entity change Home LECO Instance Contact Details Contact Type Validation Please select a contact person who may be contacted by the Agency and or Member State Authorities regarding this legal entity change Select Last Name First Name Phone Email fe Last First 12345 test test com O Contact My contact 666666 test test com Previous Deselect contact Add contact Use the Add contact button to add a new contact to the list Use the Deselect contact gt button to deselect an already selected contact Version 1 0 Page 21 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Click lt Next gt to proceed REACH IT will direct you to the Type tab 3 2 1 3 Type On the Type tab select the type of legal entity change amp In the case you select Merge all items registrations and notifications will be transferred from the originating legal entity to the legal successor by default The system will automatically create the item list If Split or Only representative change is selected the user will need to select how the item list will be created Select Manual selection of items in REACH IT gt to create your list of items on line in REACH IT f you have a relatively short item list you may want to creat
41. ission Date O Registration 204 646 6 123 72 8 butyraldehyde 01 2114082176 48 0000 05 02 2010 Registration 231 165 9 7440 57 5 gold 01 2114082349 41 0000 11 02 2010 x Previous Add items Remove selected items Note that depending on the search criteria you have defined not all items are displayed at the same time To delete items from the item list on the Selected items sub tab select the items to be removed and click Remove items Click Next to proceed REACH IT will direct you to the Validation tab Go to chapter 3 2 1 6 3 2 1 5 Items bulk upload On the Items tab click Browse A You must prepare your item list in CSV format in advance Please refer to chapter 3 7 for instructions on how to export a list of all your existing items in CSV format Locate the CSV file you wish to upload in your file system select the file and click Open to add the file Version 1 0 Page 24 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Figure 18 CSV upload Home gt LECO Instance gt Assets Details Contact Type Items Validation Please upload the CSV file with the items you wish to include on the list of items to be transferred to your successor via this legal entity change Tip You may download all your items to a CSV file here to edit your list outside of REACH IT Cialde marlon i hon actoric aroa manriate l uarimnm mirar 2
42. ity where the owner of the assets also agrees to transfer his registration to the new owner of the assets Actions required e n case he has not already submitted a registration pre registration PPORD notification or inquiry for the substance linked to the assets need together with the seller of the assets complete the legal entity change s in REACH IT to reflect the change s and provide evidence of the sale of assets Please note that a registration cannot be shared between different legal entities e A fee must be paid by the new owner pursuant to Article 5 1 c of the Fee Regulation The fee payable depends on the size of the owner after the change in legal personality In particular the previous owner of the assets may need to update his registration of the substance s linked to the assets as a result of their sale e g if manufacture volumes are impacted 2 2 2 3 Change of only representative When the only representative of a non EU manufacturer changes the following applies Actions required e The new only representative will need to submit evidence that it has been appointed by the non EU manufacturer as an only representative and that the previous only representative has agreed to this change e A fee must be paid by the new only representative pursuant to Article 5 1 c of the Fee Regulation for changes in legal personality The update fee payable by the only representative depends on the size of the non EU manufacturer
43. mi automatically via bulk upload by LEA and may include all or a subset of LEA s items Version 1 0 Page 13 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http eacha europa eu 2 4 4 Split De merger Figure 5 Split De merger LEA splits into two new legal entities LEB and LEC LEA ceases to exist Two legal entity changes in REACH IT are required to transfer LEA s pre registrations registrations notifications and inquiries to LEB and LEC respectively Both item lists for these transactions are created manually or semi automatically via bulk upload by LEA In sum these lists will include all or a subset of LEA s items Any particular pre registration registration notification or inquiry can only be transferred to one legal successor Furthermore these items cannot be shared nor divided between legal successors Should both legal successors require for example a registration for the same substance one of the legal successors will need to submit a new registration 2 4 5 Asset transfer Figure 6 Access to legal entity change functionality LEA sells an asset e g production plant to LEB One legal entity change in REACH IT is required to transfer LEA s pre registrations registrations notifications and inquiries related to the asset transferred to LEB The item list for this transaction is created manually or semi automatically via bulk upload by LEA and may include
44. o manrtatnry Linanrinn naar a 7 einn sicniave hain inf Fields marked with an asterisk are mandatory Hovering over a i sian displavs help ir ormation Legal entity change name amp token Legal entity change name DEMO 01 Token 1267601907222 Cancel Entering the security token is a one time activity Once successfully entered the legal successor will not be required to enter the token again even if he interrupts the validation process and comes back to it later REACH IT will now display the legal entity change content for the legal successor to validate as well as update with his information On the Details tab enter the required information fields marked with an asterisk are mandatory Version 1 0 March 2010 Page 29 of 41 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Figure 25 Details for legal entity change Home gt Validate legal entity change Details Details Legal entity change contact Joint submission contact Pre SIEF contact Representative Validation Please enter the security token for the selected legal entity change and click Validate to continue Fields marked with an asterisk are mandatory Hovering over a sign displays help information Legal entity change name amp token Legal entity change name DEMO 01 Token 1267601907222 Legal entity claim details p Link to view download item list List of items D
45. ostal address Accept legal entity change Request update to legal entity change Cancel Click lt OK gt on the confirmation screen to complete the validation process Figure 31 Validate legal entity change You are confirming the validation of legal entity change DEMO 01 If this is your intention please click OK If you wish to continue viewing editing the legal entity change please click Cancel REACH IT will confirm the validation of the legal entity change This confirmation will be in the form of a confirmation message at the top of the validation screen as well as an internal message Version 1 0 Page 33 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu 3 3 2 Request update to a legal entity change If the legal successor does not agree with the content of the legal entity change created he can request for an update by the originating legal entity as described below Follow the legal entity change validation process as described in chapter 3 3 1 up to the lt Validation gt tab Click lt Request update to legal entity change gt button Click lt OK gt on the confirmation screen You will need to communicate to the originating legal entity all the changes you wish made to the legal entity change outside of REACH IT e g via e mail You may use this functionality to request the originating legal entity to delete t
46. ownload Purchase order 2 Comment m m gt You may enter a purchase order number as your own reference for invoicing purposes This purchase order number will be referenced on the invoice you will potentially receive for the legal entity change Click lt Next gt to proceed REACH IT will direct you to the Legal entity change contact gt tab 3 3 1 2 Legal entity change contact On the Contact tab select the contact person who may be contacted by the Agency and or Member State Authorities regarding this legal entity change from the list of existing contacts Figure 26 Contact for legal entity change Home gt Validate legal entity change gt Contact Vacile Legal entity change contact enean nnee Murxsizeduc di MICUCEI Validation Please select a contact person who may be contacted by the Agency and or Member State Authorities regarding this legal entity change Select Last Name First Name Phone Email fe Contact Contact Contact 6666666 test test com Blogs Joe 12345 test test com lt lt Previous Deselect contact Add contact Use the lt Add contact gt button to add a new contact to the list Use the lt Deselect contact gt button to deselect an already selected contact Click lt Next gt to proceed REACH IT will direct you to the lt Joint submission contact gt tab Version 1 0 Page 30 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2
47. r 01 2114082175 50 0000 01 2114082179 42 0000 01 2114082191 56 0000 01 2114082188 43 0000 01 2114082196 46 0000 01 2114082174 52 0000 01 2114082187 45 0000 Submission Date 05 02 2010 05 02 2010 08 02 2010 08 02 2010 08 02 2010 05 02 2010 08 02 2010 Search for the items you wish to add to your list using the available search criteria Select tick the items you wish to add to your list and click Add items The system will add these items to your list Click the Selected items sub tab to verify that your selected items have been added to the list The counter will display how many items have been selected and you may use the available search criteria verify the contents of your list Version 1 0 March 2010 Page 38 of 41 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Figure 36 Items added to export list Home gt Export items gt Edit list Export list of items All items Selected items le Export list details List name Demo list Your list currently contains 2 item s l l Counter reflecting number items added to list Search available items criteria Asset type Registration v Reference number Submission date from Submission date to EC number CAS number Chemical name Search Clear Select All Select None Select EC Number CAS number Chemical Name Reference number Submission date 4203 628 5 108 90 7 chloro
48. reation Date Demo list 03 03 2010 Create Delete Opening Demo list csv You have chosen to open EM Demo list csv which is a Microsoft Office Excel Comma Separated Values File from https industry shared reach europa local What should Firefox do with this file Open with Microsoft Office Excel default Save File Cancel save the file to your file system The CSV format is the following reference number item type submission date EC number CAS number chemical name Only the reference number is significant in the bulk upload 3 7 4 Delete list From the homepage click on the Legal entity change Export items list menu item The system will display previously created lists see Figure 32 Select the list you wish to delete and click Delete The list will be deleted from REACH IT Version 1 0 Page 40 of 41 March 2010 European Chemicals Agency PO Box 400 Annankatu 18 Fl 00121 Helsinki Finland http echa europa eu
49. ser Manual Part 17 Legal Entity Change 2 CHA http echa europa eu 3 6 Delete a legal entity change Only the originating legal entity who has created the legal entity change in REACH IT can delete it from the system This deletion is only possible when the following conditions are fulfilled Legal successor has not yet validated the legal entity change and The legal entity change is editable by the originating legal entity either in status Draft or Update requested The legal successor can at no time delete the legal entity change Should he disagree with a legal entity change in which he has been indicated as a legal successor he should set the status to Update requested and ask the originating legal entity to delete the legal entity change from the system From the homepage click on the lt Legal entity change View legal entity change gt menu item Enter desired search criteria in the search screen Click lt Search gt To find all legal entity changes in draft mode select status Draft as your search criteria To find all legal entity changes for which an update has been requested select status Update requested as your search criteria From the results screen select the created legal entity change you wish to delete see Figure 32 Click lt Delete gt To confirm your intention to delete the legal entity change click lt Yes gt To cancel your intention to delete the
50. this in REACH IT providing evidence of the name change for example an extract from the commercial register and needs to declare that the change of name is not due to a change of legal personality e No fee is charged to registrants who update their registration due to change of name 2 2 2 Change of legal personality ECHA considers that there is a change of legal personality in the situations set out below 2 2 2 1 Merger or company split The originating legal entity that has submitted information to ECHA ceases to own a pre registration registration PPORD or inquiry due to either a merger or a company split Actions required e The originating legal entity and the legal successor s must complete the legal entity change s in REACH IT to reflect the change s and provide evidence of the change s in legal personality Please note that a registration cannot be shared between different legal entities e A fee must be paid by the legal successor s pursuant to Article 5 1 c of the Fee Regulation for changes in legal personality The fee payable depends on the size of the legal successor after the change in legal personality Version 1 0 Page 8 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa eurapa eu 2 2 2 2 Sale of assets A sale of assets for example a plant used for manufacturing a substance from one company to another is considered to be a change of legal personal
51. verview of the legal entity change process in REACH IT e Describe how to apply the legal entity change functionality in REACH IT to the most common business scenarios e List the most common rules relating to legal entity change The next chapter describes how legal entity change is carried out step by step in REACH IT 2 1 Definitions The following table defines the key terms for legal entity change in the context of REACH IT Table 1 Definitions of key terms Legal entity change Object in REACH IT which defines the parties originating legal entity and its legal successor and the content of a change in legal personality Legal entity change process The process of transferring items from the originating legal entity to the legal successor due to a change in legal personality Originating legal entity The legal entity company which is in possession of the items before the change of legal personality Legal successor The legal entity Company which takes over the possession of the items as a result of the change of legal personality ltem General term used to refer to pre registrations registrations notifications and inquiries which can be transferred from the originating legal entity to the legal successor in the legal entity change process Each item has as a unique identifier a reference number Item list List defining which items will be transferred from the originating legal entity to the le
52. w legal entity change menu item Enter desired search criteria in the search screen Click Search From the results screen select the created legal entity change you wish to validate Version 1 0 Page 28 of 41 March 2010 REACH T Industry User Manual Part 17 Legal Entity Change 2 CHA http echa europa eu Click lt Edit gt Figure 23 Find legal entity change to be validated Home gt View legal entity change Search legal entity change Search criteria Legal Entity Change Status Created Legal Entity Change Name Search Select Legal Entity Change Name Party UUID Status Item list Originating legal entity LEA ECHA 2ed24652 2c0f 40a3 b2e7 4cd8c60b3cca O Demo0 Legal successor m ECHA 6b55b3fe 924 1 4715 9879 1a9e21b63390 Originating legal entity LEA ECHA 2ed24e52 2c0f 40a3 b2e7 4cd8c60b3cca DEMO Ot Legal successor imei ECHA 6b55b3fe 9241 4715 9879 1a9e21b63390 Delete Cancel REACH IT will direct you to the Details tab Enter the security token you have received from the originating legal entity Click lt Submit gt Figure 24 Entering security token for legal entity change Home gt Validate legal entity change gt Details Details Legal entity change contact Joint submission contact Pre SIEF contact Representative Validation Please enter the security token for the selected legal entity change and Click Validate to continue nidie marinari with an actoricir

ECHA - REACH-IT Industry User Manual: Part 17 Legal Entity Change

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