TCDSB Portal IntroductionV13
Contents
1. School Leaming Plan School Schedules Safe Schools Academics gt Alumni How We Meet the Diverse Needs of Our Students gt Co curricular gt Faculty The Jean Vanier Catholic Secondary School community is oriented towards a way of life defined by the Gospel Editing a Page Picture Right About Us Admissions And Registration Assessment And Testing Daily Thoughts Principal s Message School Handbook School History And Tradition School Leaming Plan School Schedules Safe Schools Picture is now aligned on the Right with text wrapping How We Mee Rivers around it Remove extra blank lines if The Jean Vanier Catholic Second life defined by the Gospel Our staff 2 necessary students to develop a knowledge of o prepare our students for adulthood All of our courses are infused with Gospel values Add an additional sentence The strategies and programs we use to ensure this Christian environment are varied Mass is celebrated twice per week in our chapel At special times of the year we travel to St Maria Goretti Church for Jean Vanier s birthday at the opening school mass Thanksgiving Christmas Easter for an end of year mass and for a special mass for our graduates of the particular School year Students are expected to participate in these celebrations Parents are invited to attend In addition there are opportunities for public prayer reconciliation retreats and almsgiving 02 02. Edit lt Incoming Links bave amp Close Check In News Article Details and E maila Alert Preview Library library View Al E Properties X Delete Page Scheduling Link Mee g Draft Check Settings Permissions Pages Edit 1 lt 221 Choose to edit the first d page of your site and meum ne then click Page Layout SiteGovern Article Page oni TCDSB School TCDSB School TCDSB School A Content Page Home Page Other Page 4 cd Bott Template aspx Template aspx Template aspx Page Sub Site Default Page 1 Notice the Breadcrumb for the new sub site 3 When ready you may add additional pages to the sub site The first page below is called the Default page Jean Vanier Catholic Secondary School Through Knowledge Toward God Notice the Breadcrumb navigation I Edit the page content as required gt Intermediate Any additional pages will appear gt Listing Of School Listing under the new sub site in the navigation You are here Home gt Academics gt Intermediate Division gt Home SHARE Kit Right Bottom Zone This image will appear only in Content Query Web Part views that include summaries of this page a Image properties such as height Web and width will not be reflected in the Part Add Click here to insert a picture from SharePoint 02 04 2012 41 02 04 2012 Sub Site in Menu p 42 If the new sub site or its pages does not automatically appear in the menu Na
3. 37 02 04 2012 Try it Now Navigate where you would like to create a new page Create a new page as per p 33 38 Add new content to your page text picture links Save and close your page If you wish choose Publish Some ideas to consider Under Academics Under Co curricular e Library e Athletics Track Team e Guidance e Yearbook Club e Division Department Name say Something 38 02 04 2012 4 Creating a Sub site OPTIONAL Why a Sub site Use a sub site when 1 There is more than one page of content to be added now or in the future 2 You want the additional pages to appear in the navigation Examples of topics suitable for a sub site e Library e Guidance Large Department or Division e g Science e Other 39 02 04 2012 New Sub Site P 39 42 You will only have this option if you have an Admin Approver account Navigate to the location where you wish to create the sub site Under Site Actions choose New Site Select the template TCDSB School Content Template Site Actions g Installed Items gt Edit Page Office com Change the content and Web Parts on this page TCOSB School Content Template All Types gt Show Ribbon Ste Display the page status and ribbon for this page All Categories gt Raffi Page Two SharePoint Custo L name http portaltestint UR e schoolBundle Themer RaffPageTwo Edit the theme of your site Cr
4. Name Upload to Documents V Overwrite existing files When you the picture you would like to use select it change the Upload to location to Images and click OK Editing a Page Picture Selection Images JeanVanierLogo500new jpg ae Ris aira Cancel Paste WS Des Correct the Commit i Clipboard Actions name and Title The document was uploaded successfully and is checked out to you Check that the fields b j O re Med coc The fle udi not bo cates amp offer coarse you chuc V if necessary Items on this list require content approval Your submission will not appear in public then scroll rights More information on content approval Content Type down and click Upload an image Save Name JeanVanierLogoS00new Title Jean Vanier Logo Keywords Correct or update the Name and Title then click Save 27 Editing a Page Picture Design Change Picture 2 Adjust the position as required in this case Right Design Q Address schools jeanvanier About Cd Horizontal Size 250 px d jHorizontal Space 5 px m a Alt Text _ JeanVanierLogoSO0new jpt j J Vertical Size 330 px Ua Vertical Space 5 px Image Styles V Lock Aspect Ratio Size Spacing Left peer Wout Us 1 Adjust the size by Top pa dragging the handles Assessm Od i e Testing Bottom Az m In or out Daily Thoughts i N b Principal s Message School Handbook School History And Tradition
5. Spellin Sched f Undo x B Z U dex x V A iam ty pelling SiteGovern Edit Clipboard Font Paragraph Styles Spelling Toronto Catholic District School Board p St Victor Catholic School 20 Bernadine Street Scarborough Ontario MiP 4M2 You are here Home gt About Us gt Special Events Page Content gt Admissions and Q S Event Registration p Right Top Zone type in text as you wou gt Assessment and Testing Add gt Principal s Message Add a Web Part gt School Handbook nad Content to Page p 34 38 Begin typing in the Page Content area Be sure to create a title and format it as Header 1 under Styles If necessary you may copy and paste from a text file but be sure use unformatted text GI Format Text Insert Browse Page A X Cut 5 s i zin zim F Arial 12px 7 I iE s 1 v Copy News poo Details and vede m Paste i n Styles Spellin Scheduling j Undo B Z Use x x Y A Ay E a m sete SiteGovern Edit Clipboard Font Paragraph Styles Spelling 3 Toronto Catholic District School Board p Sign Ou TORVE EN e EN St Victor Catholic School AFI gt 20 Bernadine Street Scarborough Ontario MiP 4M2 rw IG Beg cA mex You are here Home About Us Special Events Page Content gt Admissions and Special Events Registration type in text as you wou Assessment and Testing gt Principal s Message Add a Web Part gt School Handbook 02 04 2012
6. NOT LOGIN YET TCDSB Layout Tour Header Ba nner Toronto Catholic District School Board Navigation LE E Programs And Services News Calendar Careers No fication Under Construction Notifications This Site Is Under Construction Please Visit http WWW TCDSB ORG Fut Details Spotlight News Am Looking For Selec a Tam an 9 iai 2 News i anas Tews 3 ure Comets Breaking News MON 16 Siessed Pope John Paul I Day to be Helps Capital Construction Projects Feb 07 2012 APR Pret ee t6th Grieg Made Simpie Projects ool Even Capaal Projects Sts Cosmas And Damian ste eres photos Next TCDSB Header Banner 02 04 2012 11 02 04 2012 TCDSB Header Banner Search Board Directory How Dol Maps eService Login wis Q Nc BENT Search All TCDSB v Enter Search Term Q Next Logging In Logging In 12 02 04 2012 Passwords Users must protect their Ves own accounts and not Connecting to www tcdsb com share passwords with others Password o O Domain CEC Remember my credentials When logging in to the TCDSB portal on computers outside of the TCDSB network be sure to Sign Out and fully CLOSE your browser including all open tabs to prevent your password information from being accessible to the next computer user Browsers For viewing content on the Portal use IE 7 8 or 9 current versions of Chrome Firefox or Safari on MacC e When editing y
7. Portal Project Documents Training Materials All Staff http sharepoint01 EP Training 20Materials 20 20all 20Staff Forms Allltems aspx Resources on Intranet 5 5 Intranet District School Board TCDSB SharePoint Home Web Site Bulletin Sites a Adult Education s Accessibility For Ontarians with Disabilities a Action After a Agendas a Angel Foundation for Learning Rd a Autism Services UU EE in Pc tal EP Pr dT aining Material I T asaro terprise or ojec raining Materials a grossesse Training Materials all Staff NE i In CEC f X s v a Cooperative Education a Enterprise Portal EP Project Go to Intranet SharePoint Enterprise Portal Project Documents Training Materials All Staff Training Manuals 02 04 2012 02 04 2012 Portal Overview What is a Portal Web based point of entry to an organization s collection of information resources and tools Provides access to resources that are based on your role using your TCDSB login Allows you to find the information you need and complete more activities online e g Benefit and Other Types of Forms Information becomes instantly available to appropriate users 02 04 2012 Why A Portal Learning and working communities are becoming more complex Portal will provide opportunities for people to connect and collaborate Portal will integrate applications processes and resources in a si
8. in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Permissions Give people access to this site Site Settings Access all settings for this site My Documents In Process Show pages and documents being worked on by me Outstanding Approvals Show pages and documents waiting approval Schedule News Schedule news for this site The Ribbon P 15 If the Ribbon tabs DO NOT show or STOP showing click Show Ribbon Site Actions 7 Edit Page Change the content and Web Show Ribbon Display the page status and ribbon for this page SiteActions gO PR Browse Publish 1 i z B Page History 5 GB Page Permissions Save amp Close Check In Edit Properties X Delete Page Edit Manage Contributor School Staff Edit Page Change the content and Web Parts on this page Show Ribbon Display the page status and ribbon for this page New Page Create 4 page in this site Manage Content and Structure Reorganize content and structure in this site collection View All Site Content View all libraries and lists in this site Edit in SharePoint Designer Create or edit lists pages and workflows or adjust settings Site Settings Access all settings for this site My Documents In Process Show pages and documents being worked on by me Search This School Site v E School tario M5A 3E5 Publish Format Text insert a a a d Make
9. the contact for this news ar 416 222 8282 done ren Add Useful Links Enter the toll free number of the contact for this news artic and Documents ia as required Enter the fax number of the contact for this news article 1 Scheduling News and Events 02 04 2012 48 02 04 2012 Scheduling News P 58 61 1 An Administrator has to manually schedule a news item in order for it to appear on the home page Note This applies to news and events originating from the home school and from other schools Under Site Actions choose Schedule News Expand the News inbox and drag items to Spotlight or News timelines Adjust end times as required E Teron Cutote Dort Schos Board D CED S St Paul Catholic School i 80 Sac vile Street Toronto atoro M5A JES Scheduling Events P 58 61 1 The Administrator must show hide Events 2 Navigate to the home page and scroll down to the Events section 3 Click Switch to Admin Mode News Events 00 EJ o0 EB No Result Found MON 26 School Play MA Auditions View All News All Day Click Switch to E Admin Mode Meetings All Day View AllEvents Switch to Admin Mode 49 02 04 2012 Scheduling Events P 58 61 School Play Auditions All Day Hide 1 Click Show or Hide as required Click to Meetings 2 When finished click Switch preview the to Live Mode at the bottom event then E of the list Smet DM ow Hide as required Hide Meet
10. upon which the portal is built The SharePoint school bundle was purchased and modified to meet the needs of the TCDSB We will not be able to show you everything you can do in today s session but you will learn enough to get started schoolBundle enhancing k 12 student success Next URLs Explained 02 04 2012 URLs Explained Technical p 9 During Development Production Training http portaltestinter tcdsb org schools StPaul pages default aspx http portaltestinter tcdsb org schools StPaul http www tcdsb com schools StPaul pages default aspx http www tcdsb com schools StPaul http www tcdsb org schools StPaul pages default aspx http www tcdsb org schools StPaul http StPaul tcdsb org will be redirected to the long URL http sptrn01 90 school StPaul pages Defualt aspx http sptrn01 90 school StPaul http sptrn02 90 school StPaul pages Default aspx http sptrn02 90 school StPaul URLs Explained Schools p 9 http www tcdsb com schools StPaul pages default aspx http www tcdsb com schools StPaul Production During training you will be updating on this site http www tcdsb org schools StPaul pages default aspx http www tcdsb org schools StPaul http StPaul tcdsb org will be redirected to the long URL When training is completed all updated information from Preview sites will be transferred here 02 04 2012 10 Now go to www tcdsb com but DO
11. 02 04 2012 TCDSB Enterprise AICT Team 2012 ACADEMIC ICT j o Cat D A Sal Z Scho Welcome to Wave 1 Training Please logon to a lab computer and adjust resolution to 1024 in Accessories Let us know if there are hardware issues If necessary please re locate to another computer Dear Lord Bestow on me a genial spirit and unwearied forbearance a mild loving patient heart Pleasant cordial soeech and manners in the exchange of daily life That may give offence to none but live as much with charity to all All Saints pray for us oe Introductions amp Prayer 9 00am Portal Overview What Why How Who Acceptable Use Privacy Accessibility Copyright Portal Access amp Design URLs Layout Hierarchy SharePoint Elements Logging In Passwords Login Site actions Menu ribbons Publishing amp Roles Break 10 30am Countdown 9 Portal Concepts 10 45am Lunch 12 00pm Continue Countdown 9 Portal Concepts 1 00 2 45 pm 02 04 2012 Resources Enterprise Portal SharePoint Training User Manual Up to date now but will continue to be updated as required Enterprise Portal Train the Trainer User Manual WEB PARTS We will make reference to this document as required but will not be demonstrating concepts in detail This PowerPoint file These documents and future uptates will be available on the Intranet SharePoint site Intranet Sharepoint Enterprise
12. 4 2012 28 02 04 2012 Editing a Page Adding a URL Link Begin by positioning your cursor in the location OR highlighting the text where you would like to add the link A Browse Page Publish Format Text Cut lt gt amp Helvetica ilem i i Tz T4 A v a 2a Copy MA s The hd le Select 2 Ac es ellin arku Mundo B 7 U mex x ec A seen d om And Paste p es 55 HTML Clipboard Font Through Knowledge Toward God You are here Home gt About Us gt School History And Tradition Page Content 1 Type an then highlight School History And Tradition the text that you would gt Admissions And Registration Jean Vanier The Man like to make a link gt Assessment And Testing TA F Our school is celebrate Je gt Daily Thoughts Home Principal s Message Jean Vanier born in 1928 is the son of former Governor General of Canada Georges Editing a Page Adding a URL Link Choose Link From Address Site Actions at Test Click the dropdown S hd amp BSE gem under Link and choose Table Picture Video and Te ved Existing New z e ur New I From Address Tables Media From SharePoint 4 Web Parts Thro From Address M e Toward God Insert Hyperlink Type or paste the URL here Then click OK Text to display here Address http www jean vanier org info en tom LK To create a link to a document choose Upload gt see o File instead Proceed to upload the file to 2
13. E mai a Met Preview Page Library Library View All Properties gt Delete Page Scheduling nk Layout 2 Draft Check Settings Permissions Pages Manage SiteGovern Share amp Track Page Actions Page Library lt y Toronto Catholic District School Board p ondary School You are here Home About Us About Us How We Meet the Diverse Needs of Our Students About Us Admissions And Registration The Jean Vanier Catholic Secondary School community is oriented towards a wa Editing a Page Change Text 1 Note the change in your ribbon 2 Edit text as required 3 Click Format Text or Insert for additional functions Site Actions fy NS dublis ormat Text inser F Page History C ra f Make Homepage E P 8 Page Permissions bi Incoming links SE ps Check In News Article Dan isand E mena Ale E Library Library View All Pro S X Delete Page Sched t lt Permissions Pages Edit Manage 3 Toronto Catholic District School Board Ribbon will chan nge Jean Vanier Cathq Update text as required Through Knowledge Toward God You are here Home About Us gt H Tum 2 About Us About Us Admissions And Registration How We Meet the Diverse Needs of Our Students Assessment And Testing The Jean Vanier Catholic Secondary School community is oriented towards a way of Daily Thoughts 1 life defined by the Gospel Our staff and the parents share the mission of guiding our Principal s Students to devel
14. EM Im m Documents library um Unite Comente Pat use Nee Links Content Web Parts 29 02 04 2012 Editing a Page Modifying a Link When the link is added you may make adjustments One useful adjustment is to choose Open in new tab When clicked your link whether it is to a URL or document will now open in a new window Q URL http www jean vanier or c Nh Description Select Remove Link Link amp Bookmark Link a P 2 la Try it Now 1 Determine what page you would like to edit by updating text and adding a picture and link 2 Determine what picture and link you would like to add 3 Navigate where to the page you would like to edit 4 Edit your page with the modified text new picture and link 30 02 04 2012 Editing a Page Saving 1 To save and keep working click the Page tab 2 Choose Save and Keep Editing Site Actions LA Los Save amp Close Check In weed To save click 2 Edit aptum Page and Save a Save and Keep Editing ios and Keep Editing Edit in SharePoint Designer Format Text Insert 3 Choose Stop Editing if you wish to have the option to cancel your changes since your last save 4 Choose Save and Close if you wish to close the page for now and return to it later NOTE Your page is not yet publicly available Editing a Page Checking In 1 If your page is not ready for publishing and other staff need to continue editing
15. Homepage jg R m lt Q Incoming Links News Article Details and E maila Alert Preview Page Library Library Scheduling Link Me SiteGovern Share amp Track Next More Ribbon Layout 2 Draft Check Settings Permissions Page Actions Page Library d View All Pages 02 04 2012 22 The Ribbon P 16 The Editing Tools present while in the Edit View of the page Site Actions E Browse Page Publish Format Text insert 1 Approve Eg Status FG 43 F Reject Tasks VIew Submit Schedule Start a Workflow Publishing Workflows The Format Text tab se Page Publish Format Text Brow nsert cut rem ore lt gt kd 3 Arial Spt f uei rs T Ay a t by Copy lt I gt Select By Copy le Select News Article Details and Save amp Close Checkin Paste nz abe x x yy A zog Styles Spelling Markup Scheduling M Undo y Styles lt HTML SiteGovern Edit Clipboard Font Paragraph Styles Spelling Markup The Insert tab Web Part Tools Site Actions p IE Browse Page Publish Options e gt d ee Qe amp B amp O Text Image Videoand Web Existing Audio Part List Text Media Web Parts Next More Ribbon The Ribbon P 16 The Design tab Site Actions f Browse Page Publish Format Text Insert Design ous a Address schools chrme_schools_41 d z Horizontal Size 349 px na Horizontal Space 5 px n ates bof P a Alt Text Dog 300Jjpg Cha
16. K Grant Permissions Select Users Users Groups You can enter user names SharePoint Training Contribute 03 group names or e mail addresses Separate them with semicolons Send E Mail ae rA Use this option to send e mail Send welcome e mail to the new users 34 7 Page History Exploring Page History P 32 Under the Page tab choose Page History Review the Versions listed and then choose to Delete or Restore a previous version This can be done even AFTER a page has been approved and published Review the earlier versions of this About Us Default P Hist ning version st to vere 2 a page then choose Delete or Restore Comparing version 2 4 to version 2 3 About Us Admissions And Registra AMT any THOU pa je jonat BO History And Tradition School Learning Plan Versions Delete this version Restore this version 3 version History 3 0 3 22 2012 3 8 2 5 3 22 28 34 This page does not show changes in Web Parts images or HTML formatting 2 4 3 22 2012 2 14 PM Modified at 3 22 2012 2 14 PM by SharePoint Training Contribute 03 Deleted Added Compare with version 2 3 Page Content 2 3 3 22 2012 8 37 AM About Us 2 2 3 22 2012 8 15 AM 2 1 3 22 2012 7 23AM How We Meet the Diverse Needs of Our Students 2 0 3 9 2012 6 54 PM 1 3 7 6 2011 11 38 AM develop a knowledge of our Catholic faith while pursuing an education that will prepare our students for adulthood All The Jean Vanier Catholic Secondary S
17. chool community is oriented towards a way of life defined by the Gospel Our sta 02 04 2012 35 02 04 2012 6 Create a New Page Create a New Page p 33 38 1 Navigate to the sub site where you wish to create the page 2 Under Site Actions choose New Page 3 Name your new page appropriately Browse Page Publish Hide Ribbon Hide the page status and 00l Board ribbon for this page New Page schoolBundle Themer he th f site mH This page will be created in the Pages library Sync to SharePoint Workspace Create a synchronized copy of Cd a New page name this site on your computer gt 4 Special Events P New Page Blank spaces in the page name will be converted to is Create a page in this site 3 Create a place to store and out Us share documents New Site Q9 Create a site for a team or w We Meet the D project More Options Create other types of pages lists libraries and sites Manage Content and Structure Reorganize content and structure in this site collection View All Site Content View all libraries and lists in 36 paa Content to Page p 34 38 Begin typing in the Page Content area Be sure to create a title and format it as Header 1 under Styles If necessary you may copy and paste from a text file but be sure use unformatted text Publish Format Text Cut TEF uw Arial 12px E Pa x A P A Copy News Made x and M m In Paste Styles
18. choose Check in This will unlock the page BUT NOT make it available for public viewing ume Choose Check In to Z m A unlock your page for Edit Check In Edit o uU tes 7 others to continue editing dy Check Out Lig Check In 2 Discard Check Out Override Check Out zan Vanier Catholic Seconc Through Knowledge Toward God ONLO LaLNOIC VISLTICL OCNOO boarg 2 Choose Discard Check Out if you wish to remove all changes you made during your saves and return the page to its previous version before you started editing the page See P 24 for more about Check in and Check out 31 8 Approving and Publishing Editing a Page Publish 1 When your page is ready for Publishing choose Publish Submit if a Contributor or Publish Publish if an Admin Approver Ld Submit Schedule Publish I Submit Toronto Catholic District S Cancel Approval gt Unpublish m Submit for Approval Comments I have updated the About Us page to 2 You will be prompted to enter reflect the correct parish church comments for the Approver please do so and click Include an message to Continue the approver re what 4 spelling error s changes you made 02 04 2012 32 02 04 2012 My Documents In Process p 26 1 If you wish to review what documents you have in process you may click on My Documents in Process in the Site Actions menu Sync to SharePoint Workspace Create a synchronize
19. cument Comments Modified By Date Modified Pending schools jeanvanier aboutus pages default aspx Please notice the new mane added for this 33 02 04 2012 Editing a Page Approval Email This message will go to ALL administrators and approvers for the school dept Subject line is Approval Requested To Publish On Portal Approval Requested To Publish On Portal spcontribute03 tcdsb org spcontribute03 tcdsb o C IC k th e p a g e titl e Q R p ro pe rt es to To SharePoint Training Admin 03 Seen ee ee ee view and approve the page or image SharePoint Training Cg T Frequested that you approve changes Home Home properties Url http sptrn01 90 schools jeanvanier AboutU s A dmissionsAndRegistration Pages default aspx nlinesafety sif onlinesafety gif properties Urt i i ur e me 7 Alternatively you may click to open your Approvals page View All Outstanding Approval Requests Additional emails will go out when the page has been approved Maintaining Approver Groups p 28 Administrators may add staff members to the Approver group From Site Actions menu select Outstanding Approvals Click View Edit OXXX Approve C M where XXX is the school number Seaton coe Select New Add users Vieidk 0854 CEAC Contra Type in the TCDSB user name or last name of the staff Actions Settings member AM fera ee When the name is found choose jm tomen List is to send an email if you wish and then click O
20. d copy of this site on your computer At any time you Reorganize content and gt aeni aei in this site collection may VIEW your View All Site Content View all libraries and lists in Docu ments in this site et ee Process in the Site Actions menu Manage Content and Structure workflows or adjust settings Site Permissions Give people access to this site Site Settings Access all settings for this si My Documents In Process 2 Show pages and documents Published being worked on by me 2 From here you may see the status of your documents Check In documents if necessary and review the approver s comments Editing a Page Approval p 27 1 When you submit a page for approval your school administrator our other school approver will get an email message and will also be able to approve the page by clicking Outstanding Approvals in the Site Actions menu Site Permissions Give people access to this site Scroll to the Site Settings Access all settings for this site bottom of My Documents In Process the Site Show pages and documents Actions menu being worked on by me Outstanding Approvals Show pages and documents waiting approval The Administrator Approver will view the page contents enter a comment if necessary and then Click the page title to view the page or ViewDetails to view information about the page Then Approve or Reject Status Uri vie tails Check In Comment Publish Comment Do
21. eate More Optic Sync to SharePoint Workspace Create a synchronized copy of this site on your computer New Page Create a page in this site New Document Library Create a place to store and share documents New Site Create a site for a team or project More Options Create other types of pages lists libraries and sites Manage Content and Structure Sub Site Template P 39 1 Select the template TCDSB School Content Template 2 Enter a title and URL name 3 Click Create Create Browse From Installed Items Enter a title for your sub Filter By All Types Site All Categories TCDSB School SharePoint Custo Content Template site this will appear in your navigation Enter a URL name short name no spaces or special characters Click Create TCDSB School Content Template Type Site Categones SharePoint Customizations TCDSB School Content Template ntermediate Division http sptrn01 90 sc URL name ntermediate Gres 40 Editing the Sub Site When first editing the sub site you must change the page layout Navigate to the new sub site Under Site Actions choose Edit Page Under Page Layout choose SiteGovern Article Page This step is REQUIRED for every new sub site created Browse Page Publish Format Text Site Actions L Insert Page History r a d Make Homepage E M HB roy 12 OE m Q 1 amp Page Permissions
22. h All Sites CNN Search This School Site How Do I eServices Select Search Category and options will change Next Site Map You are here Home sitemap Site Map Sitemap gt Home gt About Us gt Academics gt Alumni gt Co curricular gt Faculty For Parents Links News School Calendar Home Co curricular Links Athletics About Us Clubs News Admissions And Registration 2010 2011 Assessment And Testing Faculty 2011 2012 Daily Thoughts Principal s Message For Parents School Calendar School Handbook CSAC Catholic School Advisory School History And Tradition Council School Learning Plan Meeting Dates And Minutes Membersh School Schedules Parent Teacher Interviews Academics Parent Volunteers ix PTEE Vol M Listing Of School Courses DET T Co operative Education Resources Student Transportation Alumni Get Alumni List News And Events Next Site Feedback Contrast and Print 02 04 2012 16 Site Feedback Contrast Print Print Page Next Pages Layout and Sub sites Pages Layout and Sub Sites Breadcrumbs 2 4 Level Pages or sub sites Content Holy Rosary Catholic School Knowledge Respect Charity Header 1 You are here Home gt About Us About Us n gt Home gt About Us Admissions And Registration Assessment And Testing rincipal s Message School Handbook School H
23. hool and School Year The document was successfully and is checked out to you Process to quickly dts ore Mad cet Tho We oil otia arcmedihs w ober USER are correct o Items on this ist require content approval Your submission will not ad publish the document Qo Once the document is Published it will appear ia under News se we i Choose the correct Newsletters for the School Calendar M Document Type given year Start Display Date SAC Newsleter Ea CSAC Minutes CSAC Agenda B The same process applies MM Change the Display Order for Calendar documents and Month if necessary Display Order then click Save Version 0 1 Created at 4 1 2012 9 19 PM by SharePoint Training Admin 03 Last modified at 4 1 2012 9 19 PM by SharePoint Training Admin 03 Newsletter Surfaces You are here Home gt News gt newsletters gt Home Sram School Newsletters gt Academics gt Alumni gt Co curricular 2011 2012 gt Faculty gt For Parents A March 2012 gt Links News Newsletters News Announcements 2010 2011 2011 2012 45 02 04 2012 2 News Article Details and Scheduling Page Properties also known as Site Govern p 43 When to Use Site Govern e When you wish to add a News or Event item to display on the Home page or submit for publishing on any other site in the TCDSB portal e When you wish add edit the right sidebar that includes Related Link
24. ibraries 18 02 04 2012 Basic SharePoint Elements Lists amp Libraries Lists not addressed in this workshop Lists are a collection of information that can be shared with other content editors on a site Can be displayed in different formats on different pages What makes lists useful is that you are able to modify them once and they are automatically updated on the pages where the lists appear Libraries Libraries are a collection of specific file types This could be a collection of pictures documents videos all organized and saved in one location By keeping these content items all in one spot it allows these libraries to be displayed and used in different ways Next Basic SharePoint Elements Web Parts Basic SharePoint Elements Web Parts Web Parts Modifiable areas that appear within the layout of a portal page Right Bottom Zone Allow content to be inserted and interacted with in variety of different ways Add Examples Embedded youtube video twitter feed x picture gallery or document lists Part Refer to Web Parts manual for specific examples e g adding a google map on p 17 of Web Parts manual Add a Web Part 19 02 04 2012 Publishing Cycle and Roles SharePoint Publishing Cycle Content is and for Publishing SharePoint Roles e Help Desk Admin Principal VP and Approvers assigned by Admin Contributor School Staff Contributor CSAC Co
25. ings 2 27 pm 2 27 pm Show Reminders Until further notice be sure to type CEC before your user name when logging in Backslash is above the Enter key on your keyboard In time for live date of April 16 update your Principal s message and add 4 spotlight 4 news and 4 events Where possible add current newsletters calendars Until live date use the com site After live date all updates from com will move to org After live date your new school short URL will be www schoolname tcdsb org When editing or adding content GO THERE FIRST 50 02 04 2012 QandA 51
26. ions choose View All Site Content All Site Content lists and libraries in this si Alumni Co Any documents you wish to i View link to can be stored here Items Last Modified Images for the site or sub site are stored here The pages of your sub site are stored here alendars and Newsletters 7 18 hours ago This SPECIAL library is for calendars ESEA and newsletters Workflow Tasks wor 2 shove 43 3 Newsletters amp Calendars School Published Documents Documents located in this folder will SURFACE in specific areas if categorized or tagged correctly For example all documents categorized as Newsletters will surface in the News sub site under News The same will happen for calendar documents Navigate to the Home page Under Site Actions choose View All Site Content Click SchoolPublishedDocuments Click Add document d Add document SchoolPublishedDocuments Upload Document Upload Document Browse to the document you intend to upload V Add as a new version to existind Click Browse to Version Comments A find the ersion Comments bi aet sarei par document then mE click OK 02 04 2012 44 02 04 2012 School Published Newsletters SchoolPublishedDocuments newsMarch pdf Fill in the form and click Save This will upload the wv document to EL E D aus X a x tna Wier em Ensure Name Title Go to My Documents in paet opora action Sc
27. istory And Tradition School Learning Plan School Schedules Safe Schools gt Academics gt Co curricular How We Meet The Diverse Needs Of Our Students Holy Rosary Catholic School contributes to the formation of our children in their faith life In partnd students grow in knowledge of prayer scripture and Catholic teaching The following initiatives an ways we intend to serve our local Catholic school community Partnership with parents and the local Catholic School Advisory Council Liturgical celebrations are held at Holy Parish throughout the year as well as in the classroom Faith in action by raising Global Awareness charitable activities such as Haitian fund Civies Day for a Change Me To We Participation Student Council Locally based and City Excursions are offered to all grades Outdoor Education overnight trips Partnership with St Michael s College School Sacramental celebrations Preparation for Reconciliation First Communion amp Confirmatio School performances Music Educator s Music Festival Athletics Next Basic SharePoint Elements 02 04 2012 17 02 04 2012 Basic SharePoint Elements A school site is made up of sub sites and pages p 10 Detailed Secondary Simplified Elementary gs Nu LO CPU OD Cel EN I UU UU Next School Hierarchy School Site Hierarchy p 11 Every sub site has it s own Documents Images and Pages Next Basic SharePoint Elements Lists amp L
28. ng an event Add a Contact Add Useful Links e Attach Documents NOTE An item can be either a NEWS item or EVENT item or Both Start Date This is the date in which the news posting will start 1 26 2012 End Date This is the date in which the news posting will end Image URL This is the image that will appear with your news posting No image selected Browse News Summary This is the brief description that will appear in your news posting zl Notification Listing Select this option if you wish to make a Notice Alert or Emergency posting and guarantee its placement on site homepages Category You can define a category for this news item from Board Wide Initiatives Video URL Paste the embed URL from Youtube or Vimeo to add a video to your story Save 47 Editing the Right Sidebar p 44 48 1 Click Add a Contact Add Useful Links Attach Documents 2 Update as required Page Properties Published Locations News Add a Contact OPTIONAL enter the information for a key contact for the n asterisk are required and must be completed Click on the SaVllbutton at the bottom of the page when done to save your details Contact Name Choose Add a Enter the name of the contact for this news article V Brady Contact and Address complete all the Enter the address of the contact person required fields Phone Click Save when Enter the telephone number of
29. nge Image Position Picture Styles M V Lock Aspect Ratio Select Properties Styles Arrange Size Spacing S Vertical Size 261 px i7 Vertical Space 5px The Link Tools tab LA Browse Page Publish Format Text Insert c Select Remove link Link lt Bookmark Link Properties Behavior 9 URL http www lipsum com Open in new tab Display Icon bin Description The Web Part Tools tab Site Actions IP Browse Page Publish Options S a A Web Part Insert Related Minimize Restore Delete Properties List Properties Relationships State 02 04 2012 23 02 04 2012 Countdown 9 Portal Concepts 9 Editing an Existing Page 8 Approving and Publishing 7 Page History 6 Create a New Page 5 Create a Sub Site and Permissions 4 Maintaining Site Libraries 3 Newsletters amp Calendars 2 News Article Details and Scheduling SiteGovern 1 Scheduling News and Events 9 Editing an Existing Page p 17 22 24 02 04 2012 Editing a Page Click Edit From the navigation menu click the page you wish to edit e g choose About Us Position your cursor within the text of the page Click Edit from the Page ribbon menu OR Edit Page under Site Actions This will automatically Check Out the page so it will be locked for editing by another user a Page History t Make Homepage 7 eu A g 8 Page Permissions 2 1 Incoming Links m Edit News Ande E and
30. ngle environment and can be maintained by individuals across the system How Does a Portal Enhance Our Work Practices Portal technology will combine communications collaboration document management structured data from HR student financial and facilities applications calendars news and events into one simple web interface that will engage all TCDSB users whether they are school staff parents or students 02 04 2012 How will a Portal Enhance the Learning Experience Discussions will continue among the various stakeholders students parents staff teaching and non teaching and trustees about the possibilities and opportunities The portal will facilitate collaboration and communication among teachers parents and students anytime anywhere Who is Involved Focus meetings have been held with various key stakeholders teachers principals parents students school secretaries and administrative staff An advisory committee is in place which includes membership from among various employee groups including TECT TSU TOTL CUPE and Trustees administrative staff school principals and vice principals the Archdiocese of Toronto and Special Services 02 04 2012 Acceptable Use p 5 6 Privacy e When you publish content nnd brochures and advertising Board and school newsletters the Board s website and the outside print or electronic media on the TCDSB Portal you will s need to c
31. ntent is Online More on Roles p 7 25 More on Approval process p 26 31 Maintain Approver group p 28 29 20 02 04 2012 Quiz and Break 1 What does the Portal Do What are two ways that we can create accessible online content What are the basic SharePoint elements and what do they do Musical Pairs Kind of Girl Chocolate Box Mix by spinningmerkaba Top Right Drop Down p 14 SharePoint Training Admin 02 My Site Open your personal homepage My Profile View and manage your profile My Settings Update your user information regional settings and alerts Sign in as Different User Login with a different account Request Access Email the site administrator to request additional permissions Sign Out Logout of this site 21 Top Left Drop Down p 14 Admin Principal VP Edit Page Change the content and Web Parts on this page Show Ribbon Display the page status and ribbon for this page Sync to SharePoint Workspace Create a synchronized copy of this e on your computer New Page Create a page in this site New Document Library Create a place to store and share documents New Site Create a site for team or project More Options Create other types of pages lists libranes and sites Manage Content and Structure Reorganize content and structure in this site collection View All Site Content View all libraries and lists
32. onsider the privacy 777 l c CJ My photograph My chid s photograph of individuals and if they ien eidem would like to be published Ded Min irem online Student s name Name of parent guardian Whenever you post student ssam names and or photos online you will need to have a This personal information is collected under the authority of the Education Act Any questions conceming this personal information release l P aS form signed Q9 t Scho 80 Sheppard Avenue East North York Ontario M2N6E8 416 222 8282 www tcdsb org 02 04 2012 Accessibility When we are creating online content we need to consider the needs of all the people who may be viewing the content Some Examples Including alternative text that help screen readers identify pictures and images online When posting online videos include closed captioning Using Header Styles for headings digital readers will pause and read headings separately from regular text Copyright The school sites provided to you as part of the TCDSB Enterprise Portal are Internet sites When publishing on a TCDSB Internet site you are publishing to a worldwide audience Please ensure that any text audio video pictures and images are owned by you or that you have secured the appropriate rights to use that content on your web site Portal Access amp Design Enterprise Portal SharePoint is the platform
33. op a knowledge of our Catholic faith while pursuing an education tha Message will prepare our students for adulthood All of our courses are infused with Gospel 25 Editing a Page Format Text 1 Use the formatting tools bold italics etc as you would in Microsoft Word 2 For headings and sub headings use Styles Header 1 Header 2 etc Site Actions g WF Browse Page Publish Format Text Cut o 3 zm zi am ld 3 Arial 9pt j iF cE jos 43 Copy News Article Details and Save amp Close Checkin Paste B Z U abe x x ww A A Scheduling V Undo SiteGovern Edit Clipboard Font Paragraph Heading Styles here y Y S lt I gt iy Select Styles Spelling Markup X M Styles 2 HTML Styles Spelling Markup Editing a Page Insert Picture from Computer Begin by positioning your cursor at the beginning of the line left margin on which you would like your picture to appear We will adjust the position later gt 2 Click the down arrow 1 Click the Insert tab f under Picture and choose From Computer Insert Im im Link Upload Reusable Web Existing New File Content Part List List Tables From Computer Links Content Web Parts From Address Mothers Against Drunk Driving MAI i Right to Life and L Arche Daybreak From SharePoint 02 04 2012 26 02 04 2012 Editing a Page Browse for Picture Click to browse for your picture Select Picture
34. ou should be using Internet Explorer 7 8 or 9 13 02 04 2012 Login Inside TCDSB p 13 i d m Dw Dol Maps eService Login MESE 3 For User Name type Pe Authentication Required xx C e ei Us er N a m e Enter username and password for http portaltestinter tcdsb org User Name cemu 5 Wait until your name appears in a blue bar in the top right press F5 to refresh if necessary Next Login Outside TCDSB Login Outside TCDSB Same as Inside TCDSB for now SPECIAL NOTE For security reasons when finished choose Sign Out and CLOSE the browser completely Next Select your School or Department 14 Select your School Find your school Select A School Select A School Am Looking For Select s Task Next School Layout Tour School Layout Tou Header Banner srtisoerdene cher Holy Rosary Catholic School Knowledge Respect Charity Navigation About Us Ei Notification Under Construction Comics 5 Site ts Under Construct ase Visit hip JMAWW TCO 1G Full Detats Co nta ct m Notificat T v p otitications ers erar Information For Parents ali that ve do Elementary gt Links s Wi a AR c Bu E t To sappari aw waren a To create enhanced T mecting the Omar j re T i e E gt News School Spotlight News Next Site Search 02 04 2012 15 Site Search Search This School Site Enter a keyword p Login Searc
35. s Resources or Contact Information on a specific page 46 02 04 2012 How to Access Site Govern Navigate to the appropriate page It may be necessary to create a NEW page if you don t am have one already for your News or Event Under Site Actions choose Edit Page dang In the Format tab choose News Article Details amp SiteGovern Scheduling Under Location Name expand the group WWW Schools your publication locations or simply choose your own location Click Save when done Page Properties Published Locations Select additional locations you wish to publish your content to Please note that these locations are tied to the original version of the published content When you have finished select the Save button at the bottom of the page to keep your details Location Name Advertised Location BS WWW Home r 3j g WWW Schools 0 3 ji Affiliates D B News P 49 55 paga Complete the news article details to post the information to selected audiences and schedule the duration of the article Fields marked with an asterisk are required and must be completed Click on the Save button at the bottom of the page when done to save your details 1 Complete ALL or just the required fields e Start date e End date e News Summary Click Save when done If appropriate choose Schedule a Calendar Event p 56 58 The remaining tabs are optional but highly recommended if you are announci
36. vigate to the sub site default page Under Site Actions choose Site Settings Under Look and Feel choose Navigation In Current Navigation check off Show subsites and Show pages If you wish to change the order the pages appear in the Navigation scroll down Navigation Editing and Sorting and move items UP or DOWN Global Navigation Specify the navigation items to display in global navigation for this Web site This navigation is shown at the top of the page in most Web sites Click Show subsites in the Current Navigation section Then click OK Current Navigation Specify the navigation items to display in current navigation for this Web site This navigation is shown on the side of the page in most Web sites Display the same navigation items as the parent site 9 Display the navigation items below the current site V Show subsites IV Show pages Maximum number of dynamic items to show within 20 this level of navigation 2 Display the same navigation items as the parent site Display the current site the navigation items below the current site and the current site s siblings Display only the navigation items below the current site V Show subsites V Show pages Maximum number of dynamic items to show within 20 this level of navigation Grace Before Meals Lunch 42 02 04 2012 4 Maintaining Site Libraries Exploring Document Libraries 1 Navigate to the Home page 2 Under Site Act
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