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Documents To Go ™

1. PDF To Go includes support for the most commonly created PDF types as well as for faxes sent as PDF attachments using eFax com MyFax com RightFax com amp others File Properties View details such as file name size and creation date by opening the file and pressing Menu File Properties Password protected documents Premium Edition Only Word and Excel Documents To Go supports the default password protection for Word and Excel documents that are saved with a password to open the file in some versions of Microsoft Office The default RC4 based document encryption is supported in the following Office formats e Word 97 98 2000 2001 X XP 2003 2004 e Excel 97 98 2000 2001 X XP 2003 2004 PowerPoint PowerPoint documents with a password to open are not supported and cannot be opened with Documents To Go Note Office 2007 2008 password protected documents are not currently supported and cannot be opened with Documents To Go When a document with supported password protection is opened a dialog will prompt for the password to open the document Enter Password Note Password protected files may take longer to open and save due to encryption OK Cancel Once the correct password is entered click OK and the document will be decrypted and opened You will receive an error for documents protected with unsupported encryption types PDF PDF To Go supports opening PDF files with common encr
2. View Mode vs Edit Mode When an existing document is opened in Word To Go View Mode is enabled View mode allows you to use keyboard shortcuts to quickly navigate to different parts of the document without making any changes to the document similar to when you receive and view an email message Certain menu options will only be visible while you are in Edit Mode When in edit mode keyboard buttons will instead input the character when pressed Modes can be toggled via the menu in Word To Go Menu gt Edit Mode View Mode Document Pagination Similar to Microsoft Word on the desktop when a document is opened a file s contents will be loaded sequentially The time it takes to paginate a document will depend on how large and complex that document is The status of pagination is displayed in the upper right hand corner of the screen as a progress bar PO 4 7 Word To Go ACME BusinessProposal doe m lt Pagination progress e During pagination certain features in Word To Go are disabled such as Editing e Some actions in Word To Go will cause the document to re paginate such as changing the Zoom level In these cases Word To Go will switch to View Mode and the cursor will return to the top of the document edits made in between paginations will still be present in the document 1456 Executive Drive Once pagination is complete editing and other formatting options become available Changing zo
3. to aid in navigating a Word document while in View Mode pressing these keys in Edit Mode will instead input the character BlackBerry device Shortcuts AQ VVER I Y sure i ype AC n 8 E e URL jpmesmiw a A a E tov to cet beneath current call Yt te eto feof current cal tv tet right of current cath CN wetwekset rei iris worse CES on she navigation mena Viewing Cell Contents Select a cell to view the contents of the cell in the formula bar Click to place the cursor into the formula bar to scroll the cell text if there is more text than can be shown in the formula bar the formula bar will expand to allow you to scroll to view more text Cell value or cell value formula A cell containing a formula will show the value in the grid and the formula in the formula bar To view both the formula of a cell as well as the value of formula select the cell and press Menu gt View gt Cell Contents Tip Pressing the spacebar while in View Mode will also cause this dialog to appear Value 25 a ZU234 Formula SUM E15 E23 Note Fields are not editable in this dialog Changing Zoom Levels A number of zoom levels are available in Sheet To Go to enlarge the size of the cells and content in the grid of the spreadsheet 25 50 75 100 default 150 200 To change between zoom levels Menu gt Zoom to change between zoom levels The zoom level will change and the screen will show the new zoom
4. Documents To Go for BlackBerry Smartphone can be installed in a variety of ways on supported devices Documents To Go comes pre installed on most new BlackBerry devices but can also be reinstalled or updated if necessary If you are unable to install Documents To Go over your device s wireless connection recommended for unlimited data plan users you may install via your desktop computer if you need to minimize data usage on your device s limited data plan or don t have a data plan available http support dataviz com support srch docid 14179 Downloading and Installing PDF To Go Premium Edition Only Starting with Documents To Go Premium Edition version 1 005 users can download and install the bonus application PDF To Go to the BlackBerry using similar installation steps once Documents To Go is installed and activated on the device http support dataviz com support srch docid 14243 Related Topic Where is PDF To Go installed on the BlackBerry Premium Edition only Activating Documents To Go Premium Edition Only Documents To Go Premium Edition users will need to activate the product for full access to Premium Features Open a Documents To Go application Word To Go Sheet To Go and Slideshow To Go and press Menu gt Activate Premium Edition For more help on activating Documents To Go please see this link http support dataviz com support srch docid 14222 Free Trial of Documents
5. Hyperlink Input the text to display and address for the hyperlink a E E A Press Back and Save changes and insert the hyperlink Editing amp Inserting Bookmarks Premium Edition Only Existing bookmarks may be edited in Word To Go and new bookmarks may also be inserted within the document To rename or delete an existing bookmark Doe Bookmark Enable Edit Mode Bookmark2 Press Menu gt Format Bookmark Bookmark3 Highlight a bookmark and press Menu Rename or delete bookmarks Bookmark names must begin with a letter and contain letters and numbers only spaces are not allowed in bookmark names Press Back and Save changes To insert a new bookmark into a document d HE m D Document bookmarks may be accessed by pressing Menu Go to Bookmarks Enable Edit Mode Place cursor in desired position for bookmark Press Menu 2 Insert Bookmark Input a name for the bookmark Bookmark names must begin with a letter and contain letters and numbers only spaces are not allowed in bookmark names Press Back and Save changes Viewing and editing comments Comments that exist in a document may be viewed by selecting and clicking the comment icon A sub window will then open and display the document comments sequentially in order of appearance Comment icons appear as the comment author s initials contained within highlighted brackets Word To Go Business Proposal doc SOFTWAR COSTS ANG j j SOFTW
6. Hyperlinks and E mail Addresses Hyperlinks that exist in a document may be activated by selecting and clicking them after confirming to open the hyperlink the BlackBerry browser will then open the link or compose a new message if the link was a mail to link Please visit the folowing ink for more information http www dataviz com Bookmarks Existing document bookmarks can be navigated to via the bookmarks list Access document bookmarks by pressing Menu Go to Bookmark to display a list of available bookmarks press on the bookmark name to jump to that location in the document Word To Go Business Proposal doc Bookmark Bookmarks BOo0Kmark3 Editing Inserting Hyperlinks Premium Edition Only Existing hyperlinks may be edited in Word To Go and new selectable hyperlinks may also be inserted within the document An existing hyperlink may be edited to change either Hyperlink the address or text displayed or remove the link Text to display fittp www dataviz com Address http www dataviz com Enable Edit Mode OK Cancel Remove Select the link by rolling the cursor over the link 3 Press Menu gt Format gt Hyperlink Change the display or address of the link or remove the link 5 Press Back and Save changes To insert a new hyperlink into a document Enable Edit Mode Select text to be made into a hyperlink or place cursor where link is to be inserted Press Menu 2 Insert gt
7. New in the same screen or while a Word document is open Word To Go y Open a file p Create a new file Recent Documents Advanced Font and Paragraph Formatting Premium Edition Only Formatting operations can be performed on either a selection of text or at a particular spot in a document To apply font or paragraph formatting Enable Edit Mode 2 Either select text to format or place the cursor in the desired location 3 Press Menu Format Font Paragraph Choose one or more of the available formatting options 5 Press Back on the BlackBerry to Save changes and apply the formatting Available font formatting Choose a single or multiple attributes at once e Font name and font size e Bold Italic Underline several varieties e Text color and text highlight color e Superscript subscript strikethrough double strikethrough small caps and all caps Font availability is limited by what is already present in the document some fonts not directly supported may appear as a default font in Word To Go but when viewed in Word on the desktop the font will appear as expected Available paragraph formatting e Alignment Left Center Right Justify Distributed e indent left right e Special indent first line hanging e Spacing before and after paragraphs e Line spacing single 1 5 lines double at least exactly multiple The indent level of lines and paragraphs may also be increased or decr
8. To Go Premium Edition Users who have the latest versions of Documents To Go Standard Edition installed may begin a fully functional 30 day free trial of Documents To Go Premium Edition features without additional downloads To begin your free trial of Documents To Go Premium Edition Open a Documents To Go application such as Word To Go Press Menu gt Try Premium Features If prompted proceed with a quick trial registration and then click Begin Trial Optional Download PDF To Go by pressing Menu Download PDF To Go or click the link shown in the welcome screen PDF To Go will install to your Downloads folder PREP Documents To Go will now have Premium Edition features enabled At the end of 30 days you will be prompted to either return to the free Standard Edition that came with your BlackBerry device or to purchase a license for Premium Edition and continue using the Premium only features You will periodically be reminded of how many days remain in your free trial of Premium Edition Please see this link for the differences between Standard and Premium Edition http www dataviz com products documentstogo BlackBerry feature matrix html Documents To Go Version amp Registration Information Current version and registration information may be viewed in the About dialog Open a Documents To Go application and press Menu gt About Documents To Go Standard Edition Word To Go Version 1 005 045 Reg
9. as 15096 20096 will enable you to pan around the slide Zooming out may allow you to see the overall slide layout more easily than panning around at closer zoom levels Opening a Presentation Similar to Word To Go when a presentation is first opened the presentation will load The time it takes to load a presentation will depend on how large and complex it is The status is displayed in the upper right hand corner of the screen as a progress bar Slideshow To Go A Sample presentation pptx Loading progress bar e During loading certain features in Slideshow To Go are disabled such as Editing e Individual slides show rendering progress along the bottom of a screen as a progress bar Keyboard Shortcuts QWERTY keyboards Go to the next slide CN Gotothenextside Te cotothepreviousslide B Gotothelastslide inthe SureType keyboards Alt Scrolling Pan slide while zoomed Go to the next slide Go to the first slide in the Go to the last slide in the Show Find dialog Show Zoom options 1 7 Z Show slide list Editing Slide Text amp Bullets To edit text that appears in a particular slide press Menu gt Edit Slide Text The slide will appear in an outline format with text presented similar to the Outline tab in Microsoft PowerPoint A cursor is present that will allow you to scroll to different slides select text and make basic edits to a slide To return to the slide
10. by default in new cell comments Slideshow To Go When a PowerPoint presentation is opened in Slideshow To Go on the BlackBerry the first slide in the presentation will shown on the screen in slide view Slideshow To Go A Sample presentation pptx Bullet Examples A Sample presentation Navigating your presentation To navigate between two slides in slide view scroll in the direction of the next slide to be viewed scroll up on to go toward the first slide in the presentation scroll down to go towards the last slide in the presentation In addition to the trackball press Menu gt Previous Next Slide to move to the respective slide in the presentation To jump to a specific slide press Menu gt Go To Slide A list of slides in the presentation will be shown Select a slide title and click to jump to that slide Changing Zoom Levels A number of options are available in Slideshow To Go to enlarge the size of graphics and text in the slide 7596 10096 default 15096 20096 Fit to Width and Fit to Screen Fit to Width will expand the slide to the edges of the screen Portions of the slide that are beyond the visible screen may be viewed by scrolling and panning Fit to Screen will resize the slide so that the entire slide fits within the size of the screen To change between zoom levels Menu Zoom and click the target zoom level the zoom level will change in the document Zooming into larger levels such
11. character when pressed Modes can be toggled via the menu in Sheet To Go Menu Edit Mode View Mode gt Some features of Excel such as embedded objects or data validation controls will not be shown in the spreadsheet when viewed in Sheet To Go These features will not be removed or altered while editing in Sheet To Go and will be accessible again once the spreadsheet is opened in Excel on the desktop View Mode is not available on touch screen devices Navigating an Excel file Existing files that are opened in Sheet To Go open to the area of the file which was last selected in Excel Similar to Excel selected cells will have the row and column headers highlighted and the selected cells will be shaded to indicate selection The active cell can be changed and the sheet can be navigated by scrolling on the device in the desired direction Press Menu gt Go for more navigation options Home Jump to the first cell in a column at the top of a sheet Choose Home once more to jump to the first column in the row To Cell Jump to a specific valid cell in the current spreadsheet End Jump to the last populated cell in a column Chose End once more to jump to the last populated column in the row Press Menu gt Worksheets to show other sheets present in the Excel file and choose the desired sheet to display Keyboard shortcuts Many keyboard shortcuts that are available in other BlackBerry Smartphone applications are available
12. formula bar to edit cell text Slideshow To Go While viewing slide graphics Touch the screen lightly On screen options will appear to navigate between slides Touch the left or right arrow to move to the previous or next slide in the presentation Touch the left or right arrow facing a solid line to jump to the first or last slide in the presentation Touch amp hold Zoom to where the touch point is and enlarge the surrounding text for easier cursor placement Click press Show the short menu options Touch amp slide To scroll the document touch and hold an area towards the bottom of the visible page and slide your finger towards the top of the device screen While editing slide text Touch the screen lightly Place the cursor in a specific location in the document text Touch amp hold Zoom to where the touch point is and enlarge the surrounding text for easier cursor placement Click press Show the short menu with common options Touch amp slide To scroll the document touch and hold an area towards the bottom of the visible page and slide your finger towards the top of the device screen Multi touch Select the text that exists in the area between the two touch points To begin editing slide text press Menu Show Keyboard PDF To Go Premium Edition Only Touch the screen lightly Show or hide the shortcut bar Expand the page to fit to the current screen show a word wrapped v
13. rows and columns to be contained in the table and press OK to insert the table Imet T T m 4 Word To Go ACME BusinessPro cr Rawu ee Modifying Table Structure BME Corporation 123 Corporate Drive Miford CT O6461 Insert Rows Below Delete Table Table rows can be inserted and deleted in a table PROPOSAL where the cursor is placed ci Delete Rows DATE 5 4 2007 TO SOFTWARE Model Charles Jones To access these table operations 60 SOFTWARE COST 1 Place cursor in the table Library Muti Becord including Report Master 1255 2 Enable Edit Mode General Ledger 850 Accounts Payable amp 50 3 Press Menu gt Table Import Master 645 HEM Tracked Changes Premium Edition Only Word allows users to view previously tracked changes made by authors in a Word document on the desktop Showing tracked changes To enable viewing of tracked changes in a document press Menu Show Changes To hide tracked changes press Menu Hide Changes Tracked changes will appear when from the nade As you ndcated during our meeting your a pont where it needs to counting funcbon so that it can ively es the complete scope of work you Tou jectives procedures identifica bon of time of the change as well as the responsbities fanc estmetedfees and elaboraton of regured type of operation insertion or the cursor is inside the tracked text The change pop up contains the aut
14. such as 25 50 may allow you to see the overall layout more easily than panning around at a higher zoom level While zoomed in scroll to pan around the PDF page and also advance to the next previous page when a page boundary is reached View Modes Two different methods of viewing a PDF are available Page View default View the full text and graphics layout of the PDF document Word Wrap Show the text of the page in a single column view for easier reading similar to Column View in the BlackBerry web browser Page View The same PDF with Word Wrap toggled Quick Start Documents To Go for BlackBerry Smartphone Starting with BlackBerry handheld OS version 4 5 and higher BlackBerry Smartphone users are able to download native Microsoft Office attachments from corporate or personal emails directly to their device for editing and tme via erred after exiting RM A viewing rather than being limited to viewing a server generated E ARAN copy of the document The downloaded attachments can be edited immediately and saved to a memory card or sent out via email after editing This document is intended to give users who are familiar with the BlackBerry OS and already have Documents To Go installed brief introduction in how to open edit and send documents via email on the device Opening and editing email attachments Highlight nd click the attachment name Next choose Open Attachment Click Edit wit
15. view at any time press Back on the device If text edits were made they will be shown when the slide reloads in slide view Bullet Examples To edit text that appears in a particular slide press Menu gt Edit Slide Text b 2 Bullet Examples e Bullet level 1 Bullet level 1 Stet evel 3 4 Bullet level 2 e Bullet level 3 Bullet level 4 gt Bullet level 5 Note Text and graphics may not be edited in slide view Selection Text can be selected in Slideshow To Go to perform basic editing operations and to cut copy paste the selected text in the presentation Slideshow To Go A Sample presentation pptx Press the Shift key on your device move Bullet Examples the cursor to select text e Bullet 1 or el 4 gt Bullet level 5 12 A Sample presentation Bullet Examples Enable Selection Mode via the menu and then grow or shrink the selected area by moving the cursor Note The slide title and slide body text may not be selected at the same time you may only select the slide title or the slide body contents individually You can now edit the selected region or press the Back button to cancel text selection mode and resume editing or navigation Selection tip Press and hold the Shift key and then scroll up or down to select the rest of the current line of text Cut Copy Paste Text may be cut copy paste from one area of a presentation to another from either the sh
16. ARE COSTS ANL Highlight the comment icon with the cursor PROFESSIONAIJ P i r fl E z and click to display the comment text Software costs and fee estmates are summarized on thezsttached schedule Word To Go Business posal doc A sub window will open at the bottom of SOFTWARE COJ AND the screen and the cursor will be placed PROFESSIONAL SIREHIJ there inside the comment text Comment Software costs a fee estrnates are text may be selected and copied here summarized on t tached schedule These fees are efi ctive provided a If there is more than one comment shown in the sub window you may jump to the ao the 10 off deposit other comments by highlighting and clicking below that comment icon Press Back to close the comment sub window and return to the main document Comments may also be viewed by pressing Menu gt View gt Comments Editing a comment Open a document comment as described above With the cursor in the sub document containing the comment text edit or format the comment text Press Back to commit the actions and return to the main document Inserting a comment Premium Edition Only 1 Enable Edit Mode 2 Select the text you wish to comment on or place the cursor where the comment should appear in the document 3 Press Menu gt Insert gt Comment Input the comment text and format as desired 5 Press Back to save the new comment text Word Count Premium Edition
17. Documents To Go User Manual for BlackBerry Smartphone Full user manual with individual application details and demonstrations of common operations in Documents To Go for BlackBerry Contents Documents To Go for BlackBerry Smartphone cceccccessscccceesececeesececeeeceeeeescceeausecessuaecesseneceeseeeeeetas 6 PAT OCU o A E N 6 WOU iS ERE OSITOS x sez T T TO o OT 6 Locating Documents To Go on your BlackBerry SMartpPhOne ccccccesssccccesseeeeeeseceeeeeceeeeeeeeeees 7 Locating PDF To Go on a BlackBerry Smartphone Premium Edition Only 8 Launching Documents To Go for the first tiM oocccconccncnonnccnnnnnannnnnononnnonaronnnnanonnnnanonnnonaronnnnaonnos 8 WelCO Me SCHO associe iegpascos lm quet E Mli qud UR NP UN UN UND NP T 9 Opening supported email attachments ccccccssseccccseccccessecccsesececceecceeeeneceeeueceseuaeceeseaeceeseuecessenees 10 Sending documents via EMail desir cus vasti pa ues Cen Seu EVEE Sexv PEL Uu b va RE so Pues Coa du v EE PR VPE CUP adu eEE VPOEN eT CERES SEE PETER 11 Transferring desktop documents to and from a BlackBerry Smartphone eeesseee 12 Drag amp Drop files via USB connection to Windows desktoOp ccccoocccnconnccnnonancnnnonaconnnonacononanonononanos 12 Transferring documents using BlackBerry Desktop Manager cccooccncncnnccnncnoncnnnonaconnnnnconnonanonnnnnao
18. If one or more Documents To Go applications don t appear in any folder but have been installed try restarting the device remove the battery wait for a moment and then replace the battery If applications still don t appear check to make sure the applications aren t hidden 1 Press Menu gt Show All 2 If the icons then appear but then seem shaded or grayed out select each icon and press Menu Hide to disable the hide option of the icon Locating PDF To Go on a BlackBerry Smartphone Premium Edition Only After downloading and installing PDF To Go will be located in your Downloads folder by default but can easily be moved to the same folder as the Documents To Go applications The other Documents To Go applications can be moved with the same method Highlight the PDF To Go application Press the Menu button Choose either Move or Move to Folder Choose the destination position or folder p Ue E Related Topics Downloading and Installing PDF To Go Premium Edition Only Launching Documents To Go for the first time The first time that one of the Documents To Go applications is launched on the device Word To Go Sheet To Go Slideshow To Go or PDF To Go you will be prompted to accept a license agreement and register your software Note Enterprise users who have Documents To Go pre configured by their IT department may not see the following screens and can disregard this section L
19. Only View the number of paragraphs words characters and characters with spaces in an open Word document To see a summary of items counted press Menu gt Word Count Paragraphs 72 Words 640 Characters 3616 Characters with spaces 4191 Check Spelling Premium Edition Only Similar to email messages an open Word document may be checked for spelling by pressing Menu gt Check Spelling The spell check will use the current dictionary on your BlackBerry device to check for misspelled or unknown words After a spell check is initiated incorrectly spelled or unrecognized text will be highlighted with word suggestions shown in the dialog Highlight a suggestion or input text in the Change To field and press Change to alter the text Press the Back button to choose the default Change To selection and advance to the next misspelled word Press Ignore to make no change to the selection and proceed to the next misspelled word Other Check Spelling Options Press Menu to show more Check Spelling options similar to those found while checking spelling in messages on the BlackBerry e Ignore All Skip any future occurrences of the highlighted text in this spell check e Change All Replace all instances of the highlighted text in the document with the selected suggestion or custom Change To text e Add To Dictionary Add the selected text to the BlackBerry device dictionary e Cancel Spell Check Termin
20. VD Sees tied mc NEUEM ED M dc ME toh eods 65 Undo and Redo actions in a COCUMENL cssccccccessseccccseesseccccseesseccceseusseceessauseeceesseuaseseesseaseeseesags 65 Document RE COVE Vda 65 Preference cc 65 Mirac Technology Woran a A mE 66 Documents To Go for Touch screen devices secsceccccccssesesseececccssaeessseeccceessauasseeeeeeeessaauseeeeseeeenaaas 67 Word TOGO tmn P Ern 67 Sheet orco EE 67 sideshow TOGO rias iia Em E Emm 68 PDF TOGO Premium Edition ONIY Disc 68 Documents To Go for BlackBerry Smartphone Introduction Documents To Go is a suite of applications with one application for each supported Microsoft Office file format Word To Go for Microsoft Word Sheet To Go for Microsoft Excel and Slideshow To Go for Microsoft PowerPoint While using Documents To Go you will see some options prefaced by an symbol such as New This symbol indicates that the option is a Premium Edition feature and not available the free Standard Edition To find out more about Documents To Go Premium Edition please see this link http www dataviz com products documentstogo blackberry feature matrix html Related Topics Free Trial of Documents To Go Premium Edition Touch screen devices Documents To Go for touch screen devices such as the BlackBerry Storm was designed to accommodate common touch gestures found elsewhere on the device such as lightly touching the screen clickin
21. Word To Go Business Proposal doc Highlight the object with the cursor and click the object uius To Go Business Proposal doc proposal pease Son one copy and return it with a 58564596 deposit of the software costs The object will react in this example the textbox contents will be shown in a sub window in the document Some items that cause a sub window to be opened may also be toggled via Menu gt View such as footnotes endnotes and table of contents A sub window can be closed by pressing Back to return to the main document Other items such as textboxes or graphics may be activated by highlighting and clicking them like the above example Shortcuts Many keyboard shortcuts that are available in other BlackBerry Smartphone applications are available while in View Mode pressing these keys in Edit Mode will instead input the character BlackBerry device Shortcuts More Navigation In addition to keyboard shortcuts menu shortcuts are also available to jump to different locations in an open document these menu options may also be used when you are editing a document Go to Top Jump to the top of a document Go to Bottom Jump to the bottom of a document Related Topic Using Hyperlinks amp Bookmarks Basic Editing Selection Text and objects can be selected in Word To Go to perform formatting operations and also to cut copy paste the selected portions of the document To select text and
22. ate the spell check and return to the document Word To Go Preferences Access preferences in Word To Go by opening a Word document and then pressing Menu gt Preferences e Display tables in compressed view Enable this option fit tables within the screen width for easier viewing e Name amp Initials This name will appear in new document comments For details on Track Changes preferences please see the Track Changes section Sheet To Go Excel documents opened in Sheet To Go will have a familiar spreadsheet layout such as found in Microsoft Excel A selection highlight is present to show your current location in the spreadsheet the cell selection can be moved around the screen by scrolling the selected cell and navigating through the document Current cell indicator Column header Sheet To Go ACME Sales Numbers xis Formula bar Active cell selection Row header Vertical position 2 3 4 5 5 La np 8 10 indicator Lala IE L Horizontal position indicator View Mode vs Edit Mode When an existing document is opened in Sheet To Go View Mode is enabled View mode allows you to use keyboard shortcuts to quickly navigate to different parts of the document without making any changes to the document similar to when you receive and view an email message Certain menu options will only be visible while you are in Edit Mode When in edit mode keyboard buttons will instead input the
23. ation about each function please refer to the Help file in Excel For a list of functions supported in Sheet To Go please see this link http support dataviz com support srch docid 14194 AutoSum Premium Edition Only Sheet To Go supports the automatic summing of nearby grouped data similar to Excel on the desktop Press Menu gt AutoSum to insert a SUM function in the selected cell The SUM function will automatically be populated with data nearest the cell above or to the left of the function Press enter to complete the AutoSum operation Ad ESE ee es es ee ee at a ree Locked files While most Excel functions are supported files that contain unsupported functions will open as locked meaning that you will not be able to edit the file When a file that contains an unsupported function or unsupported named range is opened a popup indicating that the file contains unsupported content will appear briefly beneath the formula bar A small padlock icon will also be shown to indicate a locked file to the right of the formula bar If you attempt to edit the file an error will appear with a list of cells containing unsupported functions You can edit the file in Excel on the desktop and alter the listed cells so that they contain supported functions You should then be able to edit the Excel file in Sheet To Go Entering cell references Similar to Excel on the desktop cell references in func
24. ckBerry Desktop Manager software 3 Click Media Media Manager to launch the software By Media Manager pu Manage pour BONOA and mimada iles ihe pies and voeo shai computer and transfer mam in pt Blaaherry devica 4 Drag amp drop your files between your device and computer using the media manager software Help for Media Manager is available in the Help menu of the program For more information on using the Desktop Manager or Media Manager please check available help online at http www blackberry com btsc supportcentral supportcentral do id2m1 Some versions of Desktop Manager may not include the Media Manager software For more details about Media Manager please visit BlackBerry s Creating new folders moving copying and deleting files on the device A file explorer similar to My Computer in Windows is available on the BlackBerry Smartphone to manipulate files or folders on the device 1 Open the application on your BlackBerry Smartphone called Media 2 Press Menu gt Explore 3 Navigate your device or media card menu to find your documents Device Memory home user documents 4 Highlight a document and either click it to open it or press Menu for more file options such as copy and delete as well as creating new folders Device Memory home user documents 26KB Download Ring Tones Download images Send As Email send Usina Bluetoot Word To Go
25. e and choose a ist style Choose the desired list category type and Press back choosng to Save changes choose a list style 5 Press Back choosing to Save changes Viewing Tables Word To Go ACME BusinessProposal doc Bo Corperaticr Tables will appear in a document similar to Word on 4 23 Corporate Drive Miford CT 0646 the desktop Moving a cursor on to a table cell will PROPOSAI cause that cell to be highlighted clicking the highlighted cell will insert a cursor so that text in the 60 cell can be edited press Back to select a different table A E SOFTWARE COST cell Library MutrAecord inctudng Report Master 1255 General Ledger 850 The same text editing and formatting functionality is Account Payable E rmoort Master GaniiEHd available within tables as in the rest of the document a eT f 18 errs rr ATE 5 4 2000 SFT WARE Model Charles Jones Fit tables within the screen Enable the option Compressed Table View in the Word To Go preferences to fit tables within the screen width 1 Press Menu Preferences Enable Display tables in compressed view 3 Press Back and Save changes the document will re paginate after selecting this option and tables will now fit within the screen width Creating and Modifying Tables Premium Edition Only Creating new tables Number of Rows 2 1 Enable Edit Mode and press Menu gt Insert gt Number of Columns 2 Table OK Cancel 2 Choose the number of
26. e and initials for cell comments in the file in Sheet To Go may be changed by pressing Menu gt Preferences Sorting Premium Edition Only Selected cell regions may be sorted similar to Excel To sort a region of data first select the cells to be sorted After selecting the data to sort press Menu gt Format gt Sort to show the sort dialog Cells to sort Sort Range A3 C7 Ej Has Header Row Enable labels on top of columns to be used as sort keys Column to sort by Direction of sort ascending descending ao ad Ascending Then By Data may be sorted by up to three column criteria at one none time You may choose one two or three columns on which the sort will proceed Ascending Then By The selected cells will be sorted by the first Sort By chosen none Y followed by the next two sort criteria in sequence Ascending Y When options have been chosen press Back and Save changes when prompted to perform the sort Sheet To Go Preferences Locale location formatting This option will affect how certain numbers and date related information is shown in Sheet To Go Choosing locale will affect default currency and appearance in a sheet decimal placement and appearance in numbers as well as the format of dates and times Changes take effect immediately after enabling this option and saving the changes Name Initials This name will appear
27. e e o bete etu ned p ated 43 GOK COMINGS MENOR ORE NEU INI A areas 43 Entering cell refele NCOs traci cia sictect sistent O ANAS 44 INDULTINE Operators n FUNCTIONS aci AS 45 Number formatting Premium Edition Only esee nennen 45 Cell formatting Premium Edition Online 47 Working with sheets Premium Edition Only ccccccoocccnnnnonnncnnnnnonanicnnnnnonaconnncnnnncccnnnonanonnnnnonaninss 48 VIEW and Editing Cell Comments oi n EIC A 49 Sorting Premium Editlon Only ata debt ait eaaet tub va b acea ea rta i Der dodi Pest cu en ea de epe 50 Sheet To Go PEeferenCes audi e ope aou rE epu eee oe e co RE nue ra eV Oe a n GE 50 SINCESIIOW TOGO re PR UT 51 Navigating your presenta Man e E EE 51 A A o 51 Openine a Presentan 52 Kevbodrd Shorteutsas c cep prete ias 52 Editing Slide Texte BUllets oes D Db ED v Nes ox uta orabat uite itta e acea ad 53 Sl SC UION eR RN EUNTEM 54 Cut Copy Paste A a N RIDE 54 Viewing text columns In Slides suoi rro a PM ete cele bh e aii E i wes 55 Slide Notes Premium Edition ODly ennan id 55 Adv ANS Ce CUMS cotos 56 Creating New PowerPoint Documents Premium Edition Only ccccoooccccnnnononccnnnnonaninininonaninos 56 Inserting New Bullets Premium Edition Only eeeesseeeeeeeeeennnennn nennen 56 Change Bullet Indent Level Premium Edition Only cccccooocccnnnnnnnnccnnnnnnnnccnnnnonanocnnnnonanoconnnonaninos 56 Iiserting anddeletie slliess imer toc
28. eased pressing Menu gt Format Increase Decrease Indent Lists Bullets and Numbering Premium Edition Only New bulleted or numbered lists can be created in Word To Go and existing bulleted or numbered lists in Word documents can be modified Types of lists Bullets amp Numbering EN Bullet 3 bullet styles available ategory Bullet g limber Number 5 bullet styles available o Outiine a XE Outline 4 styles available T In Use In Use Number of styles available depends on what styles exist in the document To remove list formatting from a list choose None then press Back and Save changes Other list formatting options These options are only available in this dialog for an existing list Restart Numbering Choose this option to cause the current selected list item to start over in the count of the number of list items at that point Continue Numbering While formatting an existing list the list numbering can either be continued or restarted as a new list respectively To create a new list or format an existing list Word To Go A sample list docx ist or Tormat an exis 1 Enable Edit Mode o create a new Enable Edit Mode Place your cursor in the desired location for the 2 Place your cursor in the desired location for the Ist list 3 Press Menu gt Format gt Bullets amp Numbering 3 Press Menu gt Format gt Bullets amp Numbering 4 Choose the desred Ist category typ
29. en and being edited press Menu gt Attach File 3 Browse device or media card memory for the document you wish to attach and click it when it is highlighted The document will be added to your email message to be sent as an attachment to that message 5 Update the message and Send Note Documents cannot be sent via BlackBerry PIN SMS or MMS messages Transferring desktop documents to and from a BlackBerry Smartphone There are several ways to move files between a desktop computer and your BlackBerry Smartphone to edit and view documents in Documents To Go Drag amp Drop files via USB connection to Windows desktop Plug your device into your computer s USB port via USB cable and browse your expansion card memory on your desktop to copy or move files 1 First make sure Mass Storage Mode is enabled on the device Check settings and enable mass storage mode if necessary a Gotothe application list and select Options Media Card b Click Mass Storage Mode to On and choose Yes to Enable Mass Storage Mode When Connected Mass Storage Mode Support On ne Enable Mass Storage Mode When Connected Yes v c Press Back and Save changes and connect your device 2 Plug the device into your computer via USB cable and enter your device security code if prompted to enable Mass Storage Mode 3 You may be prompted to mount the storage card as a USB drive on the device choose Yes Do vou wart to turn on Ma
30. en by selecting Create a new file or by pressing Menu New while a PowerPoint document is open Slideshow To Go Open a file E Create a new file Recent Documents Inserting New Bullets Premium Edition Only New bullets may be inserted below the current cursor position while editing slide text in a slide body It is not possible to insert bullets into a slide title To insert a new bullet line of text place the cursor at the position for the new bullet and press Menu Insert New Bullet Item A new line will be inserted with a new bullet on which you may enter text Change Bullet Indent Level Premium Edition Only You may increase or decrease the indent level of an existing bullet Place the cursor within the bullet you wish to alter and press Menu Increase Decrease Indent The bullet will advance in the desired direction and the bullet s icon will also change to reflect the new indent level 4 Bullet Examples e Bullet level Bullet level 2 e Bullet level 3 Bullet level 4 gt Bullet level 5 Successive indent levels have a different bullet icon than the previous indent level Select multiple lines of text and press Menu Increase Decrease Indent in order to increase each line s indent simultaneously Note Slideshow To Go supports up to five levels of indent in a slide Inserting and deleting slides Slides may be inserted and deleted in presentations Delete Slide Slides may be deleted w
31. ersion of the text in the page change zoom levels and move to the previous or next page Click press Zoom into the clicked area to enlarge text and graphics Touch amp slide To scroll a document touch the screen and slide your finger to scroll in any direction To move between pages zoom out so that an entire page is shown on the screen and slide your finger to the left or right to move to the previous or next page respectively
32. g the screen or sliding a finger on the screen to perform different navigation and formatting operations Related Topics Documents To Go for Touch screen devices Locating Documents To Go on your BlackBerry Smartphone OS 4 5 devices such as the BlackBerry Pearl or BlackBerry Curve Smartphone The Documents To Go applications may be in a separate folder called Documents To Go in your application list or it may be listed among the rest of your applications left to right Word To Go Sheet To Go Slideshow To Go and PDF To Go OS 4 6 or higher devices such as the BlackBerry Bold 9000 or BlackBerry Storm Smartphone The Documents To Go applications appear in the Applications folder left to right Word To Go Sheet To Go Slideshow To Go and PDF To Go as seen on the BlackBerry Bold 9000 left to right Word To Go Sheet To Go Slideshow To Go and PDF To Go as seen on the BlackBerry Storm Note PDF To Go is a separate download and will appear in the Downloads folder by default You may find that the Documents To Go applications have installed to a folder other than Applications open the other folder typically the Downloads folder to see the applications To put all of the applications in the same place Highlight the application to move such as Word To Go Press the Menu button Choose either Move or Move to Folder jg m D ue Click the destination position or folder
33. h Documents To Go to download and open the file Press Menu Edit Mode and edit your Word file PIN Na e eite Lara ua as Once you have completed your edits you can send the edited copy rr 4 fe Molle Bev apr AAA MET RR via your BlackBerry email by pressing Menu Send via Email you Crus yu hee suvqistud vas aita Yana caza esto edbad cagar sayas Gatley erm will be prompted to save before sending Noc numer scie imr In addition to BlackBerry OS 4 5 or higher users of corporate email must also have BES v4 1 5 installed to take advantage of this feature For more information please see this support link http support datav t com supporn sich docd 141 73 Appendices Appendix A Installation and Activation Installing Documents To Go BlackBerry Smartphone Downloading and Installing PDF To Go Premium Edition Only Activating Documents To Go Premium Edition Only Free Trial of Documents To Go Premium Edition Documents To Go Version amp Registration Information Appendix B File Support File Format Support Password protected documents Premium Edition Onl File Properties Appendix C Common Menus Undo and Redo actions in a document Document Recovery Preferences InTact Technology Appendix D Documents To Go for Touch screen Devices Documents To Go for Touch screen devices Appendix A Installation and Activation Installing Documents To Go BlackBerry Smartphone
34. hile viewing or editing the slide in the presentation To delete the current slide press Menu Delete Slide Press Back and choose OK or Cancel in the following dialog to either delete the slide or return to the slide making no changes respectively Insert Slide Premium Edition Only A new slide may be inserted after the present slide or while editing slide text A new blank slide with a title and slide text field will be created in the same theme as the current presentation A slide title and slide text can then be added to the blank slide Note It is not possible to alter the design layout of the new slide in Slideshow To Go Insert Duplicate Slide Premium Edition Only This function will create a copy of the current slide which will then be inserted after the current slide The slide s theme and text will be the same as the slide from which it was inserted Slide Sorter Slides in the presentation may be re arranged in Slideshow To Go by using the s ide sorter function Press Menu Slide Sorter to re arrange slides Reorder Slides 1 A Sample presentation Bullet Examples Bullet Examples Columns Bullet Examples Slides will appear with their title along with the numbered position in which they appear in the presentation Select a slide title and press Menu gt Move Up Down in order to change the slide s position in the presentation Once the slide order changes are made press Back and choose to Save cha
35. hor of the change the date and deletion By default strikethrough indicates deleted text and underline indicates inserted text These defaults can be changed via document preferences in Word To Go see below for more details Navigating between tracked changes Tracked changes may be viewed by moving the cursor over the area to view the change note Menu items also exist to facilitate navigating between the current change and the previous next change These options are available in the short menu click to access this and also the full menu press Menu to access this Both menus are pictured below short menu on left full menu on right Word To Go Business Proposal doc Word To Go Business Proposal doc s a ooo Standing work that your organza pt partculry enjoyed Pavng tt ect your company functors from tne na our Mee ro vor of the outstanding work that your In the market partio larty enjoyed b nadcated durmg our rmeestma your In to a pant where it needs to s nccountrg functon so that it can fectrvely tines the complete scope of work you ceniza Edit Mode where it needs to dramatc ig function so that it can contnue The corr preste scone of work you requeste revicus Caen edures dentfication of i i i pecties procedures Gentificatan of BOG Saber aun q rear og system on the network m m m ey Peka m er b a mrt Gg rryermentia ton ang D accounting system on the network F ware naud
36. icense Agreement Letting Started Register Helore eatalling ar ssing this software runter venir sell ware wegatration lntormanan vou must read the TERMS AND Pess reguter pour uaftware ei na radar Begutaresd rst Name f CONDITIONS al thee agreement Ay raana ae so tee bow T Ast Name installing and or wsing the program ves m e veta dr d E E M pan y hre consenting bo be buuni by and are ridad elite and pc E rail Becoming a party to this agreement Mina Informatin vou do ot e3rew to all of the terms o i s T1 ay ve 1 Address 1 groemeet You are not pormitind ti Address runt with the mstalataen orc use of ies DataViz End User License Agres i rev 106 2908 For copy af the hon agreement E Pease wert http www Ana vit Com Liar o Free update notificabees upgrade offers und exclusmm promotions rom DataViz DOCUMENTS TO GO FOR BLACKBERRY Hn Press Menu to Accept After completing registration you will be presented with the welcome screen of the application Welcome Screen From this screen you can choose Open a file to explore the device or storage card memory to open and edit your documents as well as also see a list of most recently used documents Premium users may choose Create a new file to generate a new blank document In addition to browsing for files Premium users will also be able to create new blank documents from this area users of the Standard Edition will not see this option Recent Document
37. ing a comment Premium Edition Only ooocccnnncnnnccnnnnnnnnccnnnnnonanononnnonaronnnnnnnnacnnnnnnnaononnos 28 Word Count Premium Edition Only cccccconnccncnnnonanonnnnnonaninnnnnonanoconnnonanononnnonanononnnonanonnnnnnnanioss 29 Check Spelling Premium Edition Only cccccconnccnnnncnnnccnnnnononacnnnnononocnnnononaronnnnnnnncnnnnnnnnarononannnanoss 29 Word ToGo Preferences ias 30 SBBeL TO GO on ts Mr e MU DRE CORE te ies en tee rct t e Mace eee oed 31 VIEWAMOSJe VS Edit Mode ires i o RE es Eoo ico Od ia oec tu unt eceIo n UE 31 NaI ALIAS Ale XCOl IG tea acro Dicc 32 Keyboard norton A bd pe E BN mI AU SMS 33 VIEWING CellComtentiosaiid pia ii obo eei C Reti de fs 33 Changing Zoom EeVelstuscstesrotoctert itx pubet E s SD aM SrcR M DEL Cr cr uDMDEEM E E 34 pli A 35 Xs Cj ON sie A OE POITRINE 36 a 36 earne Calls aa 36 CUT COPY Paste ted 36 Working with Rows amp Columns ccccccssccccssececceseccccesccecausececeeecceseuseceseeeceseuneceseennecessunecessenecetsegas 37 Freeze Panes M E 39 Advanced EGIUING t T c s 40 Creating New Excel Documents Premium Edition Only sese 40 PISS PUI FUNGUO S ter m TO OS DOT Ot 40 Walkthrough Inserting a function into a spreadsheet oocccccnccnnnonaccnnnnononnnonaronnnnancnnonanonnnnnncnnnnnos 41 AutoSum Premium Edition OVA date b
38. ing rmpolermentaton and nce and poast CoOnwver sor Word To Go does not currently track changes made while editing on the BlackBerry Smartphone and will only display previous desktop tracked changes Tracked changes preferences The appearance of both inserted and deleted text may be changed per document according to user preference This is a preference for the document in Word To Go and won t affect how the document will appear in Word on the desktop Access the preferences in the open Word document by pressing Menu Preferences Preferences Track Changes Options Left The style of insertions and deletions can be altered None Color only Bold Italic Underline Insertions Underline Y Double underline and Strikethrough Insertion Color By author Insertion deletion and comment color can be Deletions Strikethrough changed to the default per user or a specific color can be chosen Deletion Color By author After changing the desired preferences press Back Comment Color By author and Save changes Right Image of previous example of from the nade As you ndcated Gunng our meeting your organization has grow inserted text after changing color dramaticaly erhance i 2441 1 24 2008 4 01 PM function preference COTO YD PURA The color and style changes for the display of tracked changes will be set only for this particular document Using Hyperlinks amp Bookmarks
39. istration Number 42344 30 3298 www dataviz com upgrade 2008 DataViz Inc All Rights Reserved ct includes software developed by the Apache Software Foundation hitp wwe apache org This product includes TinyLine software t hitp www inyline cony W Qumbertand Thorndale are registered trademarks of MT MT Sorts nnd Sans MT are trademarks of Monotype imagino in To check for the latest version of Documents To Go available for your device press Menu gt Check for Updates in the welcome screen of a Documents To Go application Appendix B File Support File Format Support Documents To Go supports most Microsoft Office formats for Word Excel and PowerPoint e Word 97 2000 X XP 2003 2007 for Windows e Word 98 2001 2004 2008 for Macintosh e Excel 97 2000 X XP 2003 2007 for Windows e Excel 98 2001 2004 2008 for Macintosh e PowerPoint 97 2000 X XP 2003 2007 for Windows e PowerPoint 98 2001 2004 2008 for Macintosh Documents To Go does not officially support documents created or edited with Open Office Star Office or other non Office compatibility formats While these files may open in Documents To Go it is not recommended to use these files with Documents To Go File formats may be distinguished based on the file extension and icon for that file in Documents To Go Example Word 2007 2008 top vs Word 97 2004 bottom draft docx ACME BusinessProposal doc
40. ked If sheet is protected this will cause a cell to behave according to sheet protection Cell Color properties To apply cell Working with sheets Premium Edition Only Inserting new sheets and deleting existing sheets To insert a new sheet press Menu gt Insert gt Sheet Input a name for the new sheet or leave it as the default and choose where to place the sheet in the workbook then click OK The new sheet will be inserted will be displayed automatically To delete an existing sheet first navigate to the sheet Menu gt Worksheets and then press Menu gt Delete Sheet to remove the sheet from the workbook Note Undo of inserting or deleting sheets is not supported Sheet Formatting To format a sheet press Menu Format Sheet The sheet name may be changed in this dialog sheet name may neither be left blank nor be named the same as other existing sheets in the workbook Protected Sheets Sheets may also be protected and permissible actions applied here First enable sheet protection Then choose which actions that a user is permitted to perform in the sheet e Select locked cells e Insert rows e Select unlocked cells e Insert hyperlinks e Format cells e Delete columns e Format columns e Delete rows e Format rows e Sort e Insert columns e Edit objects Choose one or more options that users should be able to perform on the sheet and then press Back and choose to Save changes Protected Workbooks Individua
41. l protected worksheets are supported and may be edited in Sheet To Go However when protection is applied to an entire workbook it may not be edited and will generate an error message when an edit attempt is made In order to edit the file in Sheet To Go open the file in Excel on the desktop disable workbook protection and save the file you should now be able to edit the file in Sheet To Go View and Editing Cell Comments Cells that contain a comment are denoted with a red square in the upper right corner of the cell Comment indicator Comment indicator To view comment text in a cell that contains a comment select the cell and press Menu gt View gt Cell Comment The comment will appear in a new dialog along with the author of the comment Comment text can be selected copied and edited Editing Comments Sheet To Go ACME Sales Numbers xls To edit a comment first open the comment for EE viewing text edits to the comment may now be made we Cell Comment E John Doe This part is no longer in stock Press OK to update the comment text OK Cancel Note If Back is pressed edits to the comment will not be saved Insert a new cell comment Premium Edition Only To insert a new cell comment first select the cell in the worksheet then press Menu gt Insert gt Cell Comment f this is a new file you may be prompted for your name and initials so they may be displayed in the comment The current usernam
42. level Zooming out to smaller sizes such as 25 50 may allow you to see the overall layout more easily than panning around at a close zoom level Zoom level at 25 compared to zoom level at 200 TEM ACME Sales Numbers als Find Excel workbooks and worksheets can be searched for numbers and text by using the Find feature Access Find by pressing Menu Find Find what Replace with Within Sheet Look in Formulas Case Sensitive _ Entire Cell Find Replace Replace All Find options Find what Text to search for within the Excel file Replace with Premium Edition Only When the text is found during a Replace Replace All operation swap the found text with this Within Search either only in the current worksheet or within the entire workbook Look in Specify where to look for the Find what text within a worksheet Formulas Search the actual formula text for the Find what text Values Look in the calculated results of formulas for the Find what text Comments Find will search sheet comments for the Find what text Case Sensitive Match the case of the Find what text exactly when searching cells Entire Cell Search for cells that contain only what is in Find what Find Begin the operation to search for text in Find what Replace Premium Edition Only Search for the first occurrence of the text in Find what Press Replace once more to replace the selected
43. ll s and press Menu gt Format gt Number Several categories of number formatting are available from the dropdown menu General Number Currency Accounting Date Time Percentage Fraction Scientific Text Special and Custom Each different category may have different attributes AMO LAA Preview 240 00 or options that can be applied to the cell being ED ZZ formatted Currency A preview of what the data in the formatted cell will look like is shown at the top of the screen After choosing the desired format and options press Back and Save changes to apply formatting Number formats and options supported in Sheet To Go Number Common type for integers and decimals Decimal places Choose from O to 30 decimal places to be shown in the cell Use 1000 Separator Display a comma between each three digits of the number Negative numbers Choose how negative numbers will appear in the cell Currency Formatting to show common money and foreign currency symbols Decimal places Choose from 0 to 30 decimal places to be shown in the cell Symbol Choose currency type to display in cell Negative numbers Choose how negative numbers will appear in the cell Accounting Show currency data in accounting style more space between currency symbol and number Decimal places Choose from 0 to 30 decimal places to be shown in the cell Symbol Choose currency type to display in cell Date Format dates acc
44. nges to commit the new order Note Changing the order of slides will re load the presentation PDF To Go Premium Edition Only PDF To Go allows BlackBerry users of Documents To Go Premium to open and view native PDF documents on their devices PDF To Go will present the full PDF with text and graphics when first opened Note PDF To Go does not support editing PDF files Recent Documents Navigating a PDF document Press Menu gt Next Previous Page to move in the respective direction of the PDF document s pages To jump to a specific page in the document press Menu gt Go To Page select a page from the dropdown and click OK Keyboard Shortcuts re e Gotothe bottom of the Show Zoom options Previous page Next page Zoom in Zoom out P J7 Fit To Screen ECO E o joo PRO R Toggle Word Wrap mode Changing Zoom Levels A number of zoom levels are available in PDF To Go to enlarge the size of the text and graphics in a page 25 50 75 100 default 150 200 Fit to Width will expand the page to the edges of the screen Vertical portions of the page that are beyond the visible screen may be viewed by scrolling or panning Fit to Screen will resize the slide so that the entire page fits within the size of the screen To change between zoom levels press Menu gt Zoom and select the desired level the screen will update to show the new zoom level Zooming out to smaller sizes
45. o cero tat es eres uit orti araceiaks 57 MAS SOMO pe ETE D UU DEUM 57 PDF TO Go Premium Edition Ona vd det a Nude b tita ve side et on Re deas 58 Navieauns d PDPIoOCUImerit sss vede date uie sinet utt vs deett udats aimes E aude umet acute buda 58 Kevboard SpoFteuts8 boc n d diet id iiv nd ad 58 Chaneine Zoom BeVels ciceseieio sped Pale iat t Ce a ue oem as a cee lUe AE o No ME CceaL SE eee 59 NTC INO er T EE Er 59 APPENdICES e p 60 Appendix A Installation and Activation oae Ro v ve ee En A tr e ord uto 61 Installing Documents To Go BlackBerry Smartphone ccccconccnnccnocnncnnnccnnonanonononaconnnnnonononanonononanos 61 Downloading and Installing PDF To Go Premium Edition Only seen 61 Activating Documents To Go Premium Edition Only occccconncccnnnnonanoconnnonanoninnnonaniconnnonanononnss 61 Free Trial of Documents To Go Premium Edition sees nnne nnns 62 Documents To Go Version amp Registration Information ooccccccnocnnnonacnnnonanonnnonaconnnnaconnnnanonnnonaoos 62 Abpencdix B Elle SHDDOLLU s dei rs torte oma rre rx De rade rege ebe uc me v te dex raodo tata ri dine ades 63 FIG FODPddESUDBOE ons deiecit eel EE 63 Fle PRO Peres ti E 63 Password protected documents Premium Edition Only ccccccooccnnnnnnnacononnnonanonnnnnonanononcnonarononnss 64 APpenanee COMMO Mer anactacaul decent aa ens 65 I
46. o save the attachment to the device for later use to a specific folder you will still be able to edit the document later Note If either the Open or Download option is not visible please see this link http support dataviz com support srch docid 14186 4 After choosing Open Attachment choose to Edit in Documents To Go to download the attachment for immediate editing and viewing FW Meeting notes from today 20 45 AN 4 Options Vi E VW Edit with Documents To Go Sending documents via Email Documents can be sent either from within a Documents To Go application in a new email message or attached to an existing email message While editing the document to be sent 1 The document is open and being edited in Word To Go 2 Press Menu Send via Email 3 If the document has not been saved after the last edit you will be prompted to do so before proceeding This document must be saved before it can be sent Save amp Send Cance 4 Once the document is saved a new email message is created with the document present in the message as an attachment 5 Update the message fields and Send 6 The attachment will be included with the email message as a native Office document and will be available for the recipient to use on their computer or Documents To Go on their BlackBerry device After composing a new email message 1 Compose your email on the BlackBerry device 2 While the message is op
47. objects Press the Shift key on your device then grow or shrink the selected area by scrolling the cursor Or Enable Selection Mode via the menu and then grow or shrink the selected area by scrolling the cursor While selection is enabled moving the cursor will grow or shrink the selected area You can now either edit and format the selected region or press the Back button to cancel text selection and resume editing or navigation The entire document can also be selected by pressing Menu gt Select All Note The document must have Edit Mode enabled in order to perform editing or formatting on selected text Cut Copy Paste Text with font and paragraph formatting may be cut copy pasted from one area of a document to another from the menu Selected text can be copied from outside of Word To Go and pasted into a Word document Text can also be pasted from Word To Go to other applications such as new messages text pasted to and from BlackBerry Smartphone applications will not be formatted Complex objects are not supported with paste when copying and pasting text that includes objects such as images or tables only text will be pasted Note The document must have Edit Mode enabled in order to perform cut or paste actions Basic Font Formatting Basic font formatting operations such as Bold Italic and Underline several styles can be applied to selected text These formatting options can be applied by selecting te
48. om levels There are several zoom levels available to choose from in Word To Go to magnify text and objects 25 50 75 100 default 150 200 Press Menu gt Zoom to change between zoom levels Word To Go ACME BusinessPropos Word To Go ACME BusinessPropos ACME Corporation 123 Corporate Lane Milford CT 06461 March 2 2007 oo e ACME Corporation Fictiona Inc 123 Corporate Lane 456 Executive Drive Anywhere CT 06777 Milford CT 06461 March 2 2007 sar Charles Jones As long time admirer of the outstanding work that your organization has done in the market particularly enjoyed having the opportunity to see how your company functions from the inside As you indicated during our Fictiona Inc meeting your organization has grown to a point where it 4 x tiv riv needs to dramatically enhance its accounting function so 56 Execu eD e Note Changing between zoom levels will cause the document to re paginate Individual graphics may also be selected for zoom Select and click a graphic in a document to open the graphic press Menu Zoom to change the zoom level of the graphic just as in a document Press Back to close the graphic and return to the document Word document objects Move the cursor over a document object i e items in the document that don t look like basic text such as the text box icon pictured below once highlighted click the object The object will react
49. ording to chosen type Time Format times in different ways according to type Percentage Show a number preceded by a 96 symbol Decimal places Choose from 0 to 30 decimal places to be shown in the cell Fraction Numbers will appear as fractions rather than whole numbers according to chosen type Text Values will be formatted as plain text Automatic formatting that may take place with numbers will not affect cells formatted with this attribute For example a function formatted as text will not calculate a result and will instead appear as originally entered Special Formatting available according to the current localization of Sheet To Go varies by selected language region Custom Non standard formatting that uses specific formatting codes See Excel for more details on Custom formats For more information on cell number formats please see the Help in Microsoft Excel Cell formatting Premium Edition Only Sheet To Go includes a number of options to change the visual effects shown in a cell formatting select a cell s and press Menu gt Format gt Cell The following options may be applied to selected eSTEZTETETIITT cells e Bold Italic Underline several types W Strikethrough Strikethrough e Fontname None e Font size Arial e Horizontal amp Vertical text alignment within a 9pt v cell Horizontal Alignment General e Cell color Text color ertical Alignment Bottom e Loc
50. ort or full menu Selected text can also be copied from outside of Slideshow To Go and pasted into a PowerPoint document Text can also be pasted from Slideshow To Go to other applications on BlackBerry such as new messages text copied and pasted will not be formatted Viewing text columns in slides Slide text that is split into a layout of two or more columns will be indicated as a column in the order in which it is displayed in the slide most basic text may also be edited Columns MP Press Menu gt Edit Slide Text to view column labels Column 1 Column 1 e Column 1 2 Column 2 e Column 2 Column 2 Slide Notes Premium Edition Only When viewing a slide in slide view press Menu Notes to show a small dialog that contains the notes added from PowerPoint Slide notes may not be edited in Slideshow To Go but note text may be selected and copied While editing a PowerPoint file a note indicator will appear if there is a note present for that slide Bullet Examples Bullet level 1 Bullet level Z Advanced Editing Additional editing features exist to change slide text and the number and order of slides in the presentation Creating New PowerPoint Documents Premium Edition Only New PowerPoint documents can be in one of two formats 97 2003 ppt Microsoft Office 2003 and prior or 2007 2008 pptx Microsoft Office 2007 amp 2008 New documents may be created from either the welcome scre
51. os 13 Creating new folders moving copying and deleting files on the device eeeeeeeee 14 Va Co 0 Bil Ie 1 Cy mc UR 15 View Mode vs Edit Mode ccssccccccsssseccccseesseccccseessecccsseuseesecsseuseececssauseeseessuuseeeesseuuseceeeseuseeseeeaas 15 DOCUMEnt uc PINO Nseries 15 Changing 200 OS sta denise 16 MOE EEOC CI ment ob IEC as 17 Sn t 18 More Na VIP ANION ERR SE 18 A E 19 irai A e o E E 19 A rao wed esscd cosets E E E 19 Basic FONE FORM dd RETE 19 FIG WV PPP omm 20 PN A o o E 21 Creating New Word Documents Premium Edition Only seen 21 Advanced Font and Paragraph Formatting Premium Edition Only oocccccconncccnnncnnnccnnnnonanaconanos 21 Lists Bullets and Numbering Premium Edition Only occcccccnnoccnnnnnonanonnnnnnnaccnnnnononaconononaniconnnos 22 da A 23 Creating and Modifying Tables Premium Edition Only cccccnncccncnnccnnnnnaccnnnonacanonanonononacininanininonos 23 Tracked Changes Premium Edition Only csse nemen nis 24 Usina Hyperhnks S BOOKING KS ioo tiic Sia f biben ten it ita 26 Editing amp Inserting Hyperlinks Premium Edition Only ooccccccnnncccnnnnnnanccnnnnnnnacnnnnnnonacononononinnnnnos 26 Editing Inserting Bookmarks Premium Edition Only essere 27 Viewing and editing COMMENTS assesses adi dd 28 Insert
52. r any changes Yes e E Cancel Preferences Format for new files Change this option to switch between formats of new files created in Documents To Go This option will not take effect until a new document is created after this option is altered Hide menu items with asterisk This option toggles the display of Premium only features in Documents To Go InTact Technology Some features and formatting found in Microsoft Word Excel and PowerPoint on the desktop are not supported in Documents To Go Formatting or features in documents that don t appear in Documents To Go will be preserved in the file after editing on the via InTact Technology InTact Technology allows handheld editing without the loss of complex file formatting Please see this link for more details http www dataviz com products documentstogo blackberry intact html Documents To Go for Touch screen devices Documents To Go provides menu shortcuts as well as touch and sliding support for viewing and editing operations The Documents To Go applications support both portrait and landscape views Word To Go Touch the screen lightly Place the cursor in a specific location in the document or highlight a graphic or other document object Touch amp hold while in Edit Mode Zoom to where the touch point is and enlarge the surrounding text for easier cursor placement This text zoom will not happen when the document is in Vie
53. rink the selection using the cursor or Enable select mode by pressing Menu gt Select and grow or shrink the selection using the cursor Cut copy or paste in a spreadsheet 1 Select the cell s 2 Press Menu or click to access editing options 3 Choose either Cut or Copy You can now switch to a different sheet or go to a specific cell Menu gt Worksheets or Menu gt Go 4 Select the desired destination cell s 5 Press Menu gt Paste Cell text and font formatting shown in the original cell in Sheet To Go will be pasted to the destination cells Text may be cut copied and pasted among worksheets of the current workbook cut copy and paste are not supported between workbooks i e different Excel files To copy text from Sheet To Go to another BlackBerry OS application select the text from within the formula bar and Copy Text copied from the formula bar in this manner may then be pasted to other applications cells copied from the grid may not be pasted to other applications Working with Rows amp Columns A number of operations are available to work with rows and columns in a spreadsheet Selecting Rows and Columns To select a row or column select a cell in the row or column and press Menu gt Row Column gt Select The entire row or column will become selected Additional rows and columns may be selected by rolling the cursor in the appropriate direction Inserting and deleting Rows and Columns Ro
54. s This screen will appear the same in each Documents To draft docx Go application El ACME BusinessProposal doc Also in the Welcome Screen menu Activate Documents To Go Premium users can activate a purchased copy to access all features This option will not be present for users who have activated Documents To Go or have had Documents To Go pre configured Check for Updates Connect to the Internet to check with DataViz if there are any updates available for your installation of Documents To Go You can also visit www dataviz com in the BlackBerry browser to see if any updates are available for Documents To Go for the device About Documents To Go Display version and registration information Clear Recent Documents Clear items from the recent documents listing This option does not delete the documents from the device or storage card Opening supported email attachments There are different methods available to view and edit attachments on a BlackBerry Smartphone 1 Opena message that contains an attachment s FW Office documents 3 2008 1605 AM 3 Attachments Here are the documents you requested for the meeting taday Parts Tracking xls T 6K Business Proposal doc 69K Iz Meeting Notes doc 28K 2 Select the name of an attachment and press Menu to view available options Sted for the meeting 3 Choose Open Attachment to view or edit the document now or choose Download t
55. ss Storage Mode You vot be able to some media Tiles 4 Open My Computer on your Windows desktop and open the storage card in Devices with Removable Storage Note that the names of the removable storage may vary by device and storage card Hard Disk Drives Ea Preload C Devices with Removable Storage T OVDRAM Drive D Sages MIRES EF y BLACKBERRY 0 Some newer BlackBerry devices such as the Bold 9000 or Storm are able to mount the internal memory of the device in addition to expansion card memory If you do not have one of these devices and do not have an expansion card see below for more methods for document transfer 5 Browse to the folder where your documents are located default path pictured below n BLACKBERRY 1 G home a se documents 6 Drag and drop or copy and paste your files between the device and computer by placing them in this folder 7 Unplug the device 8 The files should now be accessible on your BlackBerry device Open Documents To Go and look for the files in the same folder that was navigated to above Transferring documents using BlackBerry Desktop Manager BlackBerry Desktop Manager allows you to browse your BlackBerry Smartphone and storage card memory to copy and move files between your computer and device by using included software called Media Manager 1 Plug your BlackBerry device into your computer via USB cable 2 Run the Bla
56. t cell A2 and press Menu gt View gt Freeze Panes A solid line will appear along the bottom of the first row and the row will remain visible while you scroll the rest of the document A frozen top row is pictured below left and the same sheet is also shown after scrolling away from cell A1 right Note how the first row will stay visible after cell A1 is no longer in view Sheet To Go Untitled xls Sheet To Go Untitled xls TE OA w spreadsheet row 1 23 24 5 28 Eso 2 2 To freeze panes at another location in the sheet select the cell in the sheet and Freeze Panes To remove the Frozen Panes press Menu gt View gt Unfreeze Panes Using Freeze panes at cell A1 will generate a frozen split in the middle of the visible sheet area Advanced Editing Creating New Excel Documents Premium Edition Only New Excel documents can be created in one of two formats 97 2003 2004 xls Microsoft Office 2003 2004 and prior or 2007 2008 xlsx Microsoft Office 2007 amp 2008 New documents may be created from either the welcome screen by selecting Create a new file or by pressing Menu New while an Excel document is open 3 Open a file E Create a new file Recent Documents The default destination format of new files may be changed when an Excel file is open in Sheet To Go Press Menu Preferences to open the preferences window and choose the format for new Excel files takes effec
57. t when the next new document is created Inserting Functions To insert a formula into a cell select the cell and press Menu gt Insert gt Function Functions are sorted alphabetically in a complete list Click the drop down box and select a function group to choose to show only functions from a particular group Fategony Lalegory ABS number AS number ACOS number ACOS number AND 1H ogicall logical AND iloqieall logical ASIN number ASIN number ATAN number ATAN number ATANZIX num y numi IATANZIX num y num AVERAGE numberl sumber2 AVERAGE numberl number J ICHOOSEUndex num valuel value ICHOOSE index num valuel value Press a letter on the keyboard to jump to the functions in the list that start with that letter and then select the function to input The function will be placed into the formula bar along with a cursor for editing the function IEEE You can now edit the function and press Enter to save the formula to the cell and calculate a result Walkthrough Inserting a function into a spreadsheet This example will use the SUM function to illustrate how to work with functions using a few methods of data entry and selection First let s input the function Ee Qu TS p Select the cell to insert the SUM function A1 Press Menu gt Insert gt Function Press S on the keyboard to jump to the S functions or choose the category Math amp Trig Select
58. text with the text in Replace with Replace All Premium Edition Only Performs a Replace operation for every occurrence of the text in Find What Basic Editing Editing cell text Text in the formula bar behaves just like other text fields in the BlackBerry OS The cursor can be moved text can be highlighted and also cut copy pasted within the cell and to other cells in the file Press and hold the Shift key and use the cursor to select text and press Menu to see basic editing options To overwrite existing text in a cell select a cell and begin inputting text the existing text will be overwritten and replaced with the new text To add to existing text select a cell and click a cursor will be inserted into the formula bar and text and now be added and edited After editing is complete press Enter or click to save the edits to the cell and return to selecting cells in the grid Sheet To Go ACME Sales Numbers The cursor indicates that the cell is being edited The cursor may be moved for editing the cell contents If there is more text than fits on one line the formula bar will expand to fit more text and may be scrolled Clearing Cells Remove text or numbers from single or multiple cells by selecting the cells and pressing Menu gt Clear Cut Copy Paste Sheet To Go supports cut copy paste of single or multiple cells in a spreadsheet To select multiple cells Press and hold the Shift key and grow or sh
59. that row or column and press Menu gt Row Column gt Hide Unhide To unhide multiple rows or columns select the rows or columns to either side of the hidden area and unhide An example of hidden rows left before and after choosing to Unhide rows right after 30 ACME Sales Numbers xls A2 artH O O O OOOO O Y i mj C Sheet To Go ACME Sales Numbers xls Al ACME Worldwide Unit ACME Worldwide Unit Sales f we ACME Worldwide Unit Sales N Anvils 418004 345 416002 13006 4ed A9008 856 7 18004 I VU IS A19006 d p e 1 A190O8 Resizing Rows and Columns To change the height of a row or the width of a column select a cell in the row or column and press Menu gt Row or Column gt Height o 242 5 ACME i A divider will appear on the screen representing Sheet To Go ACME Sales Numbers xis the new row or column boundary Move the divider to the left or right to increase or decrease the size of the row or column and then click to save the size and see the change in the spreadsheet Freeze Panes Enable Freeze Panes in a worksheet to keep specific rows or columns on the screen even when scrolling elsewhere in the sheet this may be useful in documents that contain column headers or labels To freeze the first row and keep it visible while you scroll selec
60. the option SUM number1 number and click Focus will change back to the grid with a cursor in the formula bar Sheet To Go Untitied x s j uu r i UE si i md Now we will add arguments to the function with which to add together and see a resulting value Bi Select number1 Press ALT and press the 1 key A 1 will replace number1 Next highlight the text to the right so that number2 is selected Sheet To Go Untitied x is Let s pick a cell from the grid to use instead of a number this time 7 Press Menu gt Cell Reference Focus will switch back to the spreadsheet grid Move the cursor to cell B1 and click the value in the formula bar change as you move the cursor reflecting the current cell Focus will return to the formula bar and B1 will have replaced number2 Sheet To Go Untitled xis j Vt de koa o E L r pa pan r3 2 To finish up the function input the final argument 9 10 11 12 Use the cursor to highlight until is selected Use the keyboard to input the following C1 A complete formula should now be in the formula bar and look like the following SUM 1 B1 C1 Press Enter on the keyboard or press Menu Enter The formula is entered into the cell and its resulting value will appear in the cell in the grid Sheet To Go Untitled xis 4 s n ix e 8 9 For more detailed inform
61. tions may be manually entered or may be selected from the grid while editing the function To insert a cell reference while editing a function 1 Move the cursor to the desired spot in the function Optional Select the text you wish to replace pictured below 2 Press Menu gt Cell Reference 3 Focus will switch to the grid at the formula cell A4 ESUM ATA4 a EE A A m EN 4 Selectthe cell s you wish to use as the cell reference the cell in the formula bar will update as you do 5 Click or press Enter 6 Focusreturns to the formula bar with the cell reference now present 7 Continue editing the formula or press Enter to save changes below Inputting Operators in Functions While editing a function press Menu gt Operators to access a list of commonly used symbols in functions lt gt lt gt lt gt amp 96 Select the symbol to input it into the formula and continue editing Operator symbols may also be selected using the standard Symbols button on the device keyboard Number formatting Premium Edition Only As in Excel cell values can be formatted in a variety of ways to make cell data appear differently For example currency attributes can be applied to a number or a number can be made to have more decimal places or shown in scientific notation To view the current number formatting applied to a cell or to change number formatting select a ce
62. w Mode Click press When the screen is clicked within regular text the short menu with common options will appear If the screen is clicked on a graphic or other document object the graphic will enlarge or the object will react Touch amp slide To scroll down a document touch and hold an area towards the bottom of the visible page and slide your finger towards the top of the device screen Multi touch Select the text and objects that exist in the area between the two touch points Press Back to cancel the text selection To begin editing the document press Menu Edit Mode and then press Menu Show Keyboard Sheet To Go Touch the screen lightly Select an individual cell row or column in the spreadsheet Click press Clicking on a cell will show the short menu with common options Clicking in the formula bar will raise the keyboard to allow editing of the current cell contents Touch amp slide To pan through a spreadsheet touch and hold an area towards the bottom or right side of the visible sheet and slide your finger towards the top or left of the device screen respectively Multi touch Enable selection mode To expand the selection touch and slide on the screen to grow or shrink the cell selection in the desired direction Press Back to cancel the cell selection To begin editing the contents of the current selected cell press Menu gt Show Keyboard Press Menu gt Edit Cell or Click in the
63. ws and columns may be inserted and deleted in Sheet To Go Note It is not possible to undo or redo row and column insert delete actions To insert a single row or column select the target area for the insert rows are inserted beneath the current cell selection and columns are inserted to the right of the current cell selection and press Menu Insert gt Row Column A sheet before left and after right inserting a column into a worksheet Sheet To Go ACME Sales Numbers xls Sheet To Go ACME Sales Numbers xls Worldwide Unt E eA B C D ACME Worldwide Unit Sak Part 9 Jan Feb Anvis AISOO 565 A16002 332 AIGOO4 A19005 A19006 A19007 A19008 2 d 4 5 6 7 H 9 Cells that have been cut will not appear differently i e an outline in Excel until the cut region is pasted after pasting the Cut region will be removed from the sheet To delete a single row or column select a cell in the row or column to be deleted and press Menu gt Delete gt Row Column Inserting and deleting multiple rows and columns To insert or delete multiple rows in a spreadsheet select the number of cells for the desired number of rows or columns to be inserted or deleted and press Menu gt Insert gt Row Column Hiding Rows and Columns Premium Edition Only Single or multiple rows or columns may be hidden or unhidden To hide a row or column select that row or column or select a cell in
64. xt and pressing Menu Format gt Bold Italic Underline Additional underline styles can be selected in the format dialog by selecting text and pressing Menu gt Format Font The current font and font size may also be viewed in the same dialog Character Formatting Times New Roman 12 pt Find in file Text can be searched for within an open Word document by using the Find function Find in file Find what Case Sensitive 1 Press Menu gt Find 2 Input the text to find in Find what and click Find Find Words Only Replace Replace All Premium Edition Only Find what Replace with 1 Enable Edit Mode Case Sensitive 2 Menu Find Words Only 3 Input the text to be replaced Ena if Replace All 4 Input the text to replace what is found in 3 l l 7 Find Options Case Sensitive Enable this option to find only text that matches upper lower case of what you search for exactly Words Only Enable this option to search only for an exact match of all words the Find operation will not report partial matches of the Find what text when this is enabled Advanced Editing Creating New Word Documents Premium Edition Only New Word documents may be created in one of two formats either doc Microsoft Office 2003 2004 and prior or docx Microsoft Office 2007 2008 New documents may be created from either the welcome screen by selecting Create a new file or by pressing Menu gt
65. yption and data protection standards e Open RC4 and AES encrypted PDF files and attachments e Password protected to open PDF files and attachments Appendix C Common Menus Pressing the hardware Menu button will display the full menu that contains all options in Documents To Go Pressing the trackball or clicking the screen while viewing a document will display a short menu that contains a limited number of common editing or navigation options Editing menu options such as Format or Insert will not be visible in the menus when the document is in View Mode Undo and Redo actions in a document You may undo and redo most editing actions performed in an open document by pressing Menu gt Undo Redo for each action you wish to undo or redo Some actions such as performing a Save operation cannot be undone Document Recovery If a crash is encountered while editing either due to a problem in Documents To Go or if for some reason your device reboots unexpectedly while editing it may be possible to recover your document edits made in Documents To Go When you re open the application after a failure you will be prompted to recover changes or to discard your edits made prior to the failure The application will attempt to recover your edits when recovery is complete press Menu gt Save to commit recovered changes to the document The previously opened document was not properly closed Would you like to attempt to recove

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