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User Manual for VO: Storage

1. a Mutact settings Logs estorage Local Folder Seo ny C Users UserDocuments 5S ales Reports Browse AQ Sales Kit l i e Tisana st Remote Folder sing atterothice com alabase oompany shares Management Reporter sales Reports rOWSe SM datab L Share M tH ts Sales H t E NOC o o o NOLS Selection Schedule Uptions Photos and Images l 7 glocomp SSL file transters Encrypt amp compress remote files enc Futures Trading Verify after transfer Password Personal E Repeat it marketing Y Send log report by e mail ve BE Only after a scheduled run vanguard 3 Use alternative E mail address Anti virus scar ceotSabe com directors abe con Wf Enable resumption of transters part Protiles Do not abort even if many errors v Use delta transfer if possible Mer Delete ee Save a Rename Clone af Figure 77 Sales Manager Sharing Sales Reports to the CEO or Directors Copyright AfterOffice com Sdn Bhd All Rights Reserved 61 User Guide AfterOffice Storage Center 4 1 2 3 Email Notification Please refer to 4 1 1 3 After A 4 1 3 One To One To share files and folder with specific individual s via Storage Center s Private Folder Before these individuals are able to share via the Private Folder they will need to setup the intended Network Share Folder which is explained in Chapter 6 3 This is applicable to the following scenarios
2. cece ccc cece cece e ee ee ee eeeeeeeeeeeeeaeees 90 8 5 Group Access Right for the Default Folders cccc cece cee eee eeeeeeee cease enaeenaeeeas 91 8 6 Group Access Right at the Company Share Folder ccccceeceeeeeeeeeeeeeeeeeeeeaes 92 Chapter 9 Optional Modules to Storage Center ccccesceeeeeeeeeeeeenseeeneeeeneeeennes 96 OA MV COMM eer hase ea nn tersqeaeseaedensiaaee sense spate eeneden scant sande cnasien coeetneaiaaetes 96 9 2 BUIK EMail MarkelM s rririk niae cere A E a Aea a AG 97 S COG PEE EE EA EEE E E E EA 98 9 4 WebSMS Marketing Bulk SMS ccc ccc cece eee ne cence ee eeeeeeeeeenaeeeeaseeeaeeeenaes 99 9 5 Calendar Sharing with Email SMS Remindet cccccecee cece eee eeeeee seat eeaeeeeaees 100 Chapter 10 Frequently Asked QueStiOns cccccceeseee scence eeeeeeeeeeeenasenaeenasenaes 101 10 1 How to prevent someone in the same group from modifying a file while am editing 101 10 2 How secure is Storage Center cc ccc ccc cece eee e eee eee eee seat eeaeeeeee seat eeaeeenaees 101 10 3 Does StorageSync come in MAC or Linux Version 0 ccc cece eee e eee e cence enae eens 101 10 4 How do backup my Outlook emails PST files 2 0 0 0 ccc cece cece ence cnet eee eeaeeeaees 101 Copyright AfterOffice com Sdn Bhd All Rights Reserved 4 User Guide AfterOffice Storage Center Dfte office 10 5 How do backup my Outlook
3. 8 5 Group Access Rights for the Default Folders Step 4 Configure Group Access for Storage Default Folders After A Now click on Storage under Modules and you will see all the Default Folders in Storage Center and which group can access them UCAR Account Monitor Group Portal Meeting Logo Webstats SMTP settings FTP info LAMP info Public Access Global Junk control Junk expiry HumanTouch Global Email Rules Mail Footer Make Payment Flow Profile Project Acar Setting Access Public Share Access Company Share Access Company HomePage Access Own Private Access Own Private HomePage Using Netshare L 38group Lecat C guest 1 38group Decat guest 38group Llecat C guest CI 38group Decat CO guest M 38group Decat Ml quest C 380roup Clecat M quest C 38group Decat M guest Uhr Osales Clinfo Osalesadmin C marketing O salesteam Chr Osales Cinfo COsalesadmin Omarketing O salesteam hr Osales Dinfo Osalesadmin C marketing O salesteam Ohr Osales Dinfo Osalesadmin Omarketing O salesteam Ohr Osales Dinfo Osalesadmin Omarketing O salesteam Chr Osales Dinfo Osalesadmin CO marketing O salesteam Ohr Osales Dinfo Osalesadmin O marketing O salesteam Save Reset storage C storage1group storageadmin O storage C storage1group Ostorageadmin O storage storage 1group Ostorageadmin O storage CO storage 1group Li stor
4. Please specify user preferred name customerupload nutact com Password 5bf72aa332745 Create mmended Group Administrator voadmin V Gen al user user V Edit profile after account created is name will be used as user login name and email as well Eg username a Rules for name l must not begins with _ 2 no spaces are allowed 3 characters allow abcdetghikimnoparstuywxyz1234567890 _ 4 atleast 2 characters length must not over 20 characters 5 not case sensitive Step 6 Click on more link to expand the groups Copyright AfterOffice com Sdn Bhd All Rights Reserved 81 User Guide AfterOffice Storage Center Dfte office User Account Settings Email customerupload nutactcom Fullname customerupload Alternate Email Password not shown Enable VO Login web POP3 Access Expire Date MMIDDIVYYY Last access Today 2 33 PM ago on create Group user 9 more Level 10 Email Disk usage 334K Email DiskLimit 500MB No change ME GBunit 0 New Storage Center disk space limit 10 00MB No change MB OMS Balance 0 Topup New Step 7 Select guest so the user account belongs to a member of this group Click Update Group v user account M guest marketing _ vipguest _ voengq iadmin management sales l Ivoadmin Step 8 Now go to Storage gt Company Share and create a new folder named Incoming Do NOT click on CREATE yet Create New F
5. Rename Files in Folder Update UCAR Copyright AfterOffice com Sdn Bhd All Rights Reserved 94 User Guide AfterOffice Storage Center Dfte office Finally at the sub folder level all folders under Company Share clicking on the blue round i icon you will see the above screen For sub folders properties there are 12 tasks that can be performed by selected groups Once you have decided the tasks to be performed by the groups make sure you test it thoroughly before going live especially when involving external groups Copyright AfterOffice com Sdn Bhd All Rights Reserved 95 User Guide AfterOffice Storage Center Dfte office Chapter 9 Optional Modules to Storage Center 9 1 Webmail The professional webmail is highly integrated to the Storage Center Email attachment can be easily saved to the Storage Center You will also be notified of any newly created Network Share folder being shared to you and there will be links that allow you one click to get to the particular folder A sjng afteroffice com English x AfterOffice Storage x 2 wow og es B Home Email Profile Bulletin Meeting BizApp Sales SMS Storage Calendar Project Contact Logout E Compose a Text HTML Help VA e a Total 1 104 104 e Draft m Sent E c GA Subject Email Date v Size I ij Trash Delete _ Cotes i p iz E info info lookafter com Rolex For You 99 OFF Rolex com 2 33 PM 3 7K Jun
6. 9 User Guide AfterOffice Storage Center After A Chapter 2 Web Storage 2 1 Web Storage Login Web Storage is essentially the user interface that you will see once login via the web browser To login you are required to have 3 pieces of information namely Host Username and Password as shown in figure below Host afterofice com Enter the domain name Name sing Password PTT TT ee Forgot password Login Figure 1 Login Page 2 1 1 Domain Name for Your Storage Center You can use your own domain name just like the example in figure 1 where afteroffice com is the domain name if your domain name is hosted with AfterOffice Alternately AfterOffice can also provide you with a sub domain free of charge 2 1 1 1 Login with Your Own Domain Below is how it should look like with domain hosted with AfterOffice Host yourdomain com Enter the domain name Name davidl Password e eeee Forgot password Login Figure 2 Logging In with Your Own Domain Copyright AfterOffice com Sdn Bhd All Rights Reserved 10 User Guide AfterOffice Storage Center Dfte office 2 1 1 2 Login with AfterOffice Sub Domain If you have a domain but not hosted with AfterOffice or choose not to host with AfterOffice that is perfectly fine as AfterOffice will provide you with a Sub Domain of your choice Currently AfterOffice is offering Sub Domain on vo com my meaning if your company name is ABC Enterprise Sdn Bhd you ca
7. AfterOffice com Sdn Bhd All Rights Reserved 43 User Guide AfterOffice Storage Center Dfte office Import profiles from Remote Remote file to restore from Private storagesync_protiles 2 WARNING This action will replace ALL existing run profiles With a previously exported set of run profiles a Figure 55 Import Profiles from Remote Storage Center Quit To close and exit the program 3 5 2 Edit Login Info is here For more details please refer to chapter 3 4 How To Login or Change My Login Account 3 5 3 Help Help consists of Help Video Tutorial Check for Update and About Help gt Embedded user guide for StorageSync in HTML Video Tutorial gt Show you simple steps on backing up in animation Check for Update gt Check for the latest version of StorageSync About gt StorageSync Version and Ownership Copyright AfterOffice com Sdn Bhd All Rights Reserved 44 User Guide AfterOffice Storage Center Dfte office 3 6 Create Profiles to Backup Restore Synchronize 3 6 1 What is a Profile A Profile can represent a backup restoration or synchronization setting In any setting a profile consists of a local folder i e a folder in your computer and a remote folder i e a folder in the Storage Center the Direction setting backup restore or synchronize and other optional settings such as scheduling files selection security etc To create a Profile click on the New b
8. Fi o Nov 2010 12 42 11 PM 4 SYNC Sethings sees a L Local Folder DO Jatterotfice Browse Remote Folder sing atterothice com fPrivates dacs Browse Hutact estorage demol ho ry AQ Sales Kit Training SM database NOC HOLS Photos and Images W Active Daily Startat 01 00 AM glocomp Futures Trading Personal marketing BR Eveniday at the time specified above T l i Selection Schedule Options m1 Varad a Profiles Rename Clone Eun Wanguarnd will run on Fri 5 Mov 2010 17 00 00 PM i i Figure 59 Schedule the Backup Remember to Save the Setting Copyright AfterOffice com Sdn Bhd All Rights Reserved 46 User Guide AfterOffice Storage Center After A 3 8 Manually Run A Backup To manually run a backup at anytime just click the Run button as in Figure 59 A Pre Run window will launch Click the Auto Proceed button if you do not have to see what the items will be backed up Pre Run ER Remote Folder Private docs Local Folder 0 fatterothice ging afteroffice com Folders 3 Files 171 Size 139 6MB Size to transfer 9 4MB Action Items 2 Inspecting 40 Services Cancel Auto Proceed 4 Figure 60 The Pre Run after a Profile is being run lf you did not
9. Press on the Create button once filling up the fields then your new folder will be created like the following example New Folder Mozilla Firefox a l il http vo afteroffice com storage bin newfolder cgi Create New Folder In Private New Folder Human Resources Description All staff particulars salary and EP CREATE CANCEL Done Figure 9 Create a New Folder 2 3 2 Upload Files Navigate to your desired folder then click on the Upload button Copyright AfterOffice com Sdn Bhd All Rights Reserved 16 User Guide AfterOffice Storage Center Dfte office Upload Mozilla Firefox E A htt p vo atteroffice com storage bin upload cgi Upload File To Private Human Resources If you wish to upload more files in one go click here FIRST m UPLOAD CANCEL Done Figure 10 Upload Window Click on Browse to select the file to be uploaded By default the file selected for upload will replace any file with the same filename If you do not wish to replace any existing files uncheck Replace existing file 2 3 3 Delete Files or Folders select the file to be deleted by checking on the checkbox of the file Then click on the Delete button and the Web Storage will prompt you to confirm Press OK to confirm the delete of the selected file Figure 11 shows an example of deleting a file Folders can be deleted in the same way Copyright AfterOffice com
10. Restoration Synchronization Log Report uonannnnnunnnnnnnennnnrnrenennn 49 3 10 Files and Folders Selection c ccc cece cece cece ena e cence eee ee eeeeeeeateeeaeeeeaeeeenaes 49 AIT ONET COINS ereer E eg ceradesteadsceucadsusaensoneadetwae aeenacaeeroeasewecdstaaca 51 STSL Trans El eeir anren EEEE NARE ATEN EE EEEE EENET E EENE EEEE STEERER RIN TERE 52 nd lee VERILY Aer TANS O eanas R E Ea EE E E EEE I EAE E NEE 52 3 11 3 Send Log Report by Emall c ccc ccc cece cece eee ence tence cease ease seat eeaseeganenaeeeas 52 SLAD NOADO e eena tee ead aoe conection amet E aesetuentneseeasteeetes 52 3 11 5 Encrypt amp Compress Remote Files ENC ccce ccc e ence ence sees eeeeeeeeeeeaeenaeeeeas 52 On 0 AMUVINU S79 al levees cedar sanssacyes msde ER AEA EEEE E EREE EA E ESEESE RIE EEE 53 3 11 7 Enable Resumption of Transfers part c cece ee cce eee eee eee eeeeeeeeeeeeeeaneeeeaas 53 3 11 8 Use Delta Transfer If Possible 2 0 0 cece cece eee e eee eee eeeenee eens eeenannnnennes 53 3 12 How Dol Restore My Data ccc cece cnet eee enna ee eee tenes eee ete ena e enna tees 54 PIT REO FOCO sea e ee er eee ee 54 3 12 2 Set the Profile to Restore MOde ccc cece cece eee cece enna ee eee eee eeaeeeenaeeeeetans 56 3 12 0 Olall INE RESIOlE POCE S vicai cds cess danasapantnsasdananndanccsasweniwarseansreaiserspieaiearnaesones 57 3 12 4 Set the Direction Mode back to
11. User Guide AfterOffice Storage Center Dfte office foe les A Sing afteroffice com English 60 4 dapin e A A DA ye A wi T x R TP SSC CCC Trice Edit File A http vo afteroffice com storage bin editfile cgi fa Storage Center h Folder Private Ara house File Name devlist txt Folder Contents g My Storage Aig Public Share Ag Company Share ea Company HomePag J 5 A Private Ara house ROOT LEGACY NATTVEWTFIP 0000 Name NativeWiFi Filter gt Name Ey 2y Private Ara house i Jj devhst txt Driver is running ja m i JE eee eet USB ROOT_HUB 4 1156D12E 0 EE ee IT Name USB Root Hub i ae E E Oy DSCF0072 JPG US E orx DSCF0073 JPG E or DSCF0074 JPG H a fat keong Driver is running a g Futures Trading ROOT MS_AGILEVPNMINIPORT 0000 ap hack saa ie a Human Resour m O DSCF0075 JPG TERAS NAA areena Annee g inbox E m DSCF0076 PG Driver is running Aig Interior Design Glia LCA E m DSCF0077 JPG HDAUDIO FUNC O1 VEN 10DEEDEV 000B amp SUBSYS 10DE0101 amp REV 1001 ie eG My Pictures i a Nutact Upload Delete Move Copy New Folder Rename Edit Editas HTML F mi a al 7 B Done Done Figure 20 Edit the text file Press Save to save directly to Storage Center 2 3 8 Lock and Unlock Files The Lock Unlock function is only useful in Company Share folder where group sharing is available A file
12. as well as the promotions 4 1 1 1 One Direction Setting at Local to Remote Backup Upload STORAGE Mon o Nov 2010 2 27 29 PM SYNC Settings Logs After tice Mutact Local Folder estorage D fatherothice sales Fit Browse ern homy Remote Folder sing afteroffice car Tare a EA Company Chare Gales kit Browse SM databaze d l l l NDOC Selection Schedule Options MOCZ Photos and Images F Active Daily Startat 01 00 AM glocomp Futures Trading Figure 74 Make Sure the Direction Setting for the One individual is Local to Remote Copyright AfterOffice com Sdn Bhd All Rights Reserved 58 User Guide AfterOffice Storage Center Dfte office In this case the Sales Manager One will only need to update any files and folders under his computer D afteroffice sales Kit The Remote Folder will be updated daily as scheduled and any updates will be available for the Sales Team Many 4 1 1 2 Many Direction Setting at Remote to Local Restore Download All the Sales Team Many need to do is to make sure the Direction Setting is correctly configured like the below figure Their Local Folders will be updated as scheduled every morning at 8am SYNC Settings Logs AfterO fice J Nutact Local Folder o estorage D afteroffice sales Kit Browse demol ho ry Remoa radie sing afteraffice corm Take Company Shares 5 ales kit Browse SM databas
13. being Dropped you could first encrypt the file with Storage Center Encryption tools refer to Chapter 2 3 12 then perform the DropFile with DropTo refer to Chapter 2 3 9 The password for the encryption decryption can be sent via our WebSMS if you have subscribed it Otherwise you could just do it via your mobile sms or over a phone call The email recipient of the DropFile will receive and download a file with a enc extension The recipient will have to follow some easy steps below to decrypt your file To decrypt a enc file from AfterOffice com Save the enc file in your desired folder Download GnuPG Software Windows version from hittp afteroffice com download Install the software accordingly and run it Click on Files at the menu icons to launch the File Manager Click on Open to browse for your enc file saved at your desired folder Another window will pop up and the enc file selected Next click on Decrypt You will be prompted for the passphrase Key in the passphrase CON OO A OO N gt The original file will be saved under the same folder GnuPG is provided by http www gnupg org 6 2 3 Dropbox in Web Storage Storage Center users will also get to receive DropFile s in the Dropbox besides receiving the email To see how you can retrieve your DropFile in your Dropbox refer to Chapter 2 3 9 Copyright AfterOffice com Sdn Bhd All Rights Reserved 73 User Guide After
14. A O Company Share Admin Corp info Name Date Size E Qm aoc Corp Profile 60417 doc 17 Apr 2006 04 25pm DISKEB glock E AOC Corp Profile ver 6 0 doc 29 Aug 2008 06 44am 152 5 KB I Upload Delete Move Copy New Folder Rename Edit UnjLock DropTo Find Shortcut Encrypt Decrypt AVScan 9 Figure 23 After the File is Locked Notice that the lock symbol on the right end of the row 2 3 9 DropTo Drop To function is what makes the DropFile SendFile or DropFolder SendFolder feature possible DropFile is essentially a solution for sending huge files via email Instead of attaching the actual file to the email DropFile embeds URL links of the files of which the email recipient will download from With only URL links embedded size of the files does not matter anymore thus the email size remains very small Hence you as a sender will not put strain on your broadband bandwidth and the SMTP server your DropFile will not be rejected by the recipient s mail server because of the size quota your DropFile will not bounce because the recipient has a inbox of limited size Last but not least the recipient for sure will not complain about slow download of Copyright AfterOffice com Sdn Bhd All Rights Reserved 24 User Guide AfterOffice Storage Center Dfte office your email if he she is on POP or IMAP Those who are using Outlook Outlook Express or similar email software DropFile works for both Storage Center users of the same do
15. Center Dfte office 9 5 Calendar Sharing with Email SMS Reminder Manage your private and group schedules efficiently and prioritize your work Create and share calendars with various project teams or departmental personnel Coupled with the WebSMS you can step up your customer relationship management by periodically remind your customers of the necessary maintenance to their benefits events or appointments nwa ANLA Meeting ales storage Calendar me Home Email Profile Bulletin HEE CALENDAR Help Day Week Month Year oc flow gt gt gogua 1 l2 la la ls le GALENDAR Add Event Foe 30 11 12 13 Event Detal 14 45 16 if 18 19 20 ESE EEE E Ss Calendar J s Appointment 21 22 23 24 25 286 27 23 29 30 Title 160 chars max Meeting with Jason Description Today is Hov 15 2010 Tomorrow s event g Date Year 2010 Month 11 Day 17 Time Event Time 3 05 PM None Duration 0 Help tools Show Busy Reminders Tutorial g Help Remind Minute Other Mail Address or See Mobile No 12389 1595 Copyright AfterOffice com Sdn Bhd All Rights Reserved 100 User Guide AfterOffice Storage Center After A Chapter 10 Frequently Asked Questions 10 1 How to prevent someone in the same group from modifying a file while am editing it Before you download or start editing the file make sure you have Locked the file refer to Chapter 2 3 8 on how to
16. Express emails dbx files 0 0 0 ceeeccseeeeseeeeeeeeeesaeeees 10 6 How do backup my UBS MYOB software accounting data cccccecseeeesseeeeeaeeees 10 7 Can backup my Oracle MSSQL MySQL data cc cece ec cece eee e eee eeeeeaeeeaeenaees 10 8 have many files in 100GB or more How long will it take to backup online Copyright AfterOffice com Sdn Bhd All Rights Reserved 104 104 105 105 User Guide AfterOffice Storage Center After A Chapter 1 Storage Center Overview Introduction AfterOffice Storage Center is first and foremost a reliable offsite backup and restore application With the built in security and redundancy measures Storage Center protects and safeguards your critical business data in case of natural disasters break in and system or hardware failure by automatically backing it up and storing it in a world class secure datacenter With the Web Storage you can access the backed up data via a web browser anytime anywhere Also the User Control Access Right UCAR allows the group access for specific folders when sharing collaboration work Sending huge files via email will no longer be a problem with Storage Center in place Other convenient features such as Public Links for upload and download also come in handy Storage Center consists of mainly the Web Storage and StorageSync which will be explained in details later Copyright AfterOffice com Sdn Bhd All Right
17. Lock a file That will ensure that nobody besides yourself can update that particular file as long as you keep it Locked 10 2 How secure is Storage Center We setup our own proprietary firewall which is not commercially available hence nobody knows how it operates except us Your login username and password are all transferred via SSL which is what all the banks use for their Internet banking customers Furthermore we provide built in encryption decryption feature for your data privacy as another layer of security refer to Chapter 2 3 12 However you will have to remember the passphrase for encryption as AfterOffice will not be able to restore the encrypted files to their original state We practice server redundancy at AfterOffice therefore there is always fail over storage servers backing up the Storage Center Servers The server backup is performed on a daily basis All servers are located at world class data centers spread around Klang Valley 10 3 Does StorageSync come in MAC or Linux version Yes You can download them from afteroffice com download 10 4 How do I backup my Outlook emails PST files Microsoft Office Outlook program stores all its data in special files called Personal Folders with PST file extension The data files are used by almost all version and editions of Outlook products including Outlook 2000 2002 XP 2003 and 2007 The PST files are hidden inside a deep rooted nested folder under respecti
18. Personal Sublolders created ketin lteme deleted l ka d Rur result ALL Transfer OF No Wirus Detected Yana ard a Protiles i New Delete f ee O as Copyto clipboard Rename Clone Wanguard will run on Sat 6 Hov 20710 11 00 00 Pe Figure 64 Backup Restoration Synchronization Log 3 10 Files and Folders Selection As mentioned earlier in 3 6 1 What is a Profile a profile also records the setting of files and folders selection Click on the Setting tab to find the following figure Here you select what files or folders you wish to transfer By checking Copy all this means to simply select ALL files in the source folder to be copied Checking Include subfolders makes the selection span all files in subfolder and their subfolders etc This has the effect of selecting an entire folder and all its content Copy empty folder optionally tells the program whether to copy empty subfolder or not If unchecked empty Copyright AfterOffice com Sdn Bhd All Rights Reserved 49 User Guide AfterOffice Storage Center Dfte office subfolders in the source will not be duplicated in the destination Copy newer files only means to effect transfer of files that have later timestamps compared to same named files on the destination This is useful to just copy files that have been updated in the source folder after an earlier run has taken place In other words this means that only
19. and then left click on Explore Windows Explorer will open Locate your Network Places in the left directory listing Click on My Network Places in the left directory listing Copyright AfterOffice com Sdn Bhd All Rights Reserved 65 User Guide AfterOffice Storage Center After A Aa 9 10 11 12 13 14 15 16 Double click on Add Network Place in the right directory listing Double click on the Add Web Folder icon in the right directory listing Enter the location of AfterOffice Storage Center at this URL http vo afteroffice com 8085 Click Next to continue A window asks for your user name and password Enter your email address and password Check the Save this password box for future use Enter a name for this Webfolder like AfterOffice Storage Center Click Finish Your web folder is created To access it locate My Network Places with Explorer and double click on it Your folder AfterOffice Storage Center is there Double click on AfterOffice Storage Center and provide your login and password Check the Save password for more convenience All your documents are now accessible by double clicking drag and drop Create a Web Folder in Windows XP ee ee E ee ot i 10 In Windows XP click on Start right click on start and then select Explore In the left pannel of the explorer select My Network places In the explorer s rig
20. can be locked and unlocked through this function Generally used while a file is shared and worked on by a group of users You can lock the file while it is downloaded for update Once updated and uploaded you can unlock the file so that other users can work on it Folder Contents f Disk Usage 29 mmm 3GB 10GE apa Ob Company Share Admin Corp info Name Date Size F im acc Corp Profile 60417 doc 17 Apr 2006 04 25pm 157 5 KB E 3 AOC Corp Profile ver 6 0 doc 29 Aug 2008 06 4Ham 152 5 KB i Upload Delete Move Copy New Folder Rename Edit UnjLock Droplo Find Shortcut Encrypt Decrypt AW Scan 2 Figure 21 Before the file is locked Copyright AfterOffice com Sdn Bhd All Rights Reserved 23 User Guide AfterOffice Storage Center Dfte office Folder Contents D http vo afteroffice com storage bin locktog cgi Y7 fe f Company Share Admin Corp info Lock Unlock Name Qm a Corp Profile 60417 doc In Company Share Admin Corp info E 3 AOC Corp Profile ver 6 0 doc B ax Corp Profile 60417 doc Upload Delete Move Copy New Folder Rename Edit UnjLock Done Figure 22 Press OK to Lock the Checked File Select the file you want to lock by checking on the checkbox Then click the Un Lock button to lock the file as in Figure 22 Perform the same procedure on the locked file will have it unlocked Folder Contents J Disk Usage 29 mma 3GB 10GB
21. cece ccc e ence cece cease eee esse seas eeaee seat eeaeeeeeeeaes 13 2 2 Default Folders in Storage Center cccccccce cece cece cence eeeeeeeee seat eeaeeeaeeeeateenees 14 2 3 Web Storage Common Applications Buttons at the Bottom ccce eee eee 16 2 3 1 Create NEWT OlGel Snaccnencesespnnarecakspocenmecacetunesasecasdengeseaencuasyesmanccameeroneee das 16 eae eae 0 872 FGS ee ee ee ee 16 23 0 Delete Files OF FOIGCIS 22cxia c6cesescedsesenemetandanssueck xeuenesScanebcedenc ceescsinitessegetes 17 2 3 4 Move Files or Folders ccc cece cence cence eee e eee enna eee errora reaR Ei 18 ape Yeo GODY oto FOO ee ee a er eee ee ee 20 2 3 6 Rename Files or FOlderSs c cece cece cece cece eee e eee e enact nena tee eneeeeeeaateeenaeees 21 Zo EOT FIOS seats cree msecceqacrseastuet sect casereenareeasteetasesteepereusscstsaatecsaaeetececes 22 2 350 LOCK ONG WDIOCK FCS cance vane ceseu sameeren scene sense sess EAER 23 ae lt n DODE eee eee eee eee eee eee eee ee eee eee eee ene ee ee ee ee 24 2 WONG IWC Gece tae se tene ates aysedeenapcssneyser E S E yteen gseeesetaueecenans 28 2d URC AIS ON CON E sie cored cause aaecoetaien E E seen 29 2 3 12 Encrypt and Decrypt FileS 00 cece cece eee ce ee ence ee eee eee eeaeeeeeaaeeeeaaeeeenanenees 30 BON OFAN QO ANN e ren ceteris eens ears wots se eee niee ease E E 32 Chapter 3 Off site Backup with StorageSynC ccccceeeeceeeeee eee eeeeeeeeeea
22. group access for all folders and sub folders that you like to customize for a particular group of users AfterOffice provides the two default groups namely the voadmin and user Step 1 Create All the Users The default landing page is Account which is where you will create all the user accounts UCAR oF Admin Account Monitor Account Usage Help Gr User Package VO Disk Resources ish Quota 999 Created NIA Email Disk space Storage Disk Space cial Created 124 GB Unit OGB Quota 50 00 G I auota 50 0068 C0 Logo Balance 875 Quota restriction Dynamic Allocated 6 85 6GB Allocated 8 2668 EX nonna SMS Balance 220 4 Consumed NA C Share 10068 C SMTP settings FTF info PONEO Account List Public Access Global Junk control New Show usage Hide usage Junk expiry PB 22 4 11 l aLL 1 407126 search HumanTouch Global Email Rules F Email i ull name Hame Quota Storage Group Level Expire Mail Footer Make Payment 1 38member 38member 50 00 MB OK 38group 10 2 aaron aaron 5 00 MB 10 00MB user Yoadmin 10 3 abe abc 1 00 GB 10 00 MB user 10 4 admen admen 1 00 GB 10 00 MB storageadmin user 10 5 alan alan 5 00 MB 10 00 MB User 10 6 alex alex 5 00MB 10 00MB sales salesteam user 10 Clicking on the New button will lead you to the following page This is where you enter the username and password of the individual user As you can see the two default groups voadmin and user are present If you
23. older copies in the destination will be replaced with updated ones from source Those that do not appear to be older are not replaced saving run time Files that are in the source but not in the destination are normally copied over if they are not excluded by other filtering rules In the case of files that are in the destination but not in the source they are normally left untouched Sometimes you may want the destination to mirror the source folder exactly For example after you delete a file in the source folder you may want the obsolete copy in the destination to be deleted too The Delete in destination if not in source option allows you to do this But note that this option is not applicable in case where the copy direction is bi directional Be very careful with this option as any accidental deletion of the source file that you need might result on the removal of the backup file in Storage Center Sethings Logs Local Folder D fafteroffice sales Kit Browse Remote Folder apg atterothice cam Company Share S ales kit Browse Selection Schedule Options Files Folders Include W Copy all M Include subfolders Copy empty subfolders exelids Y Copy newer files only Delete in destination if notin source Aun Figure 65 Files and Folders Selection File Include Exclude The File Include field is used to list filenames that you only wish to select for transfer The Copy all
24. option and File Include field are mutually exclusive meaning when Copy all is selected this field is Copyright AfterOffice com Sdn Bhd All Rights Reserved 50 User Guide AfterOffice Storage Center After A The File Exclude field is used to list filenames that you wish to exclude from whatever that may be included before from the File Include field or as a result of Copy all option not applicable anymore Complete filenames are not normally used in the file include exclude fields These fields accept patterns that matches up to multiple filenames For example doc would match all filenames ending with doc matching files like mydocument doc report doc resume doc The patterns use the following characters to represent wildcards Wildcard pattern xy Examples Example pattern xl st a myfile mp3 What it means means to match anything number of characters means to match any one character x or y means to match character only where x and y character and be any What it means matches all names matches only filenames that has a dot in it matches filenames that end with xls or xlt matches filenames that begin with a or A matching is case insensitive matches filenames that end with two letter extension matches exactly one file named myfile mp3 Multiple patterns can be specified to include more matches Use a comma to separate each pat
25. perform certain actions on each folder Once you logon to your Virtual Office or Storage Center portal you will see the following menu items Don t get worry if you do not see all of them below The important ones that you should at least have are Profile and Storage 8 2 Create User Accounts for Storage Center Home Email Profile Bulletin Meeting Bizdnp Storage When you click on the Profile menu item it will lead you to the following screen If you are the avomaster or have the voadmin privilege you should be able to access the Admin Tasks If not please refer to the User Manual for VO AVOMaster 1 1 PDF file at AfterOffice Support Documentation or click on the following link http www afteroffice com index php option com_ content amp view article amp id 36 amp ltemid 81 Ww Profile 4 Ti Di Can So f 2 ad Jf CR t y GO Password Appearance Theme Menu HTML Editor Re a I a Disk status Anti virus Security Log Admin Tasks Copyright AfterOffice com Sdn Bhd All Rights Reserved 86 User Guide AfterOffice Storage Center Dfte office Once you are have accessed Admin Tasks the following step by step instructions will guide you through the configuration of the Group Administration and UCAR settings for the Menu Items Storage Default Folders and the Company Share Folder along with its sub folders However as the Administrator it is your responsibility to test out thoroughly on all the
26. sschan afteroffice com e There appear to be no profiles set up l Do you wish to restore from the remote server __ Include sublolders C Copy empty subfolders Exclude C Copy newer files only Delete in destination if not in source Profiles Save ustForTest2 will un on Fri 12 Feb 2010 6 00 00 AM Figure 67 Click Yes to Restore all your StorageSync Profiles from Storage Center 3 12 1 Restore Profiles At the prompt as in Figure 67 click Yes to restore Profiles from Storage Center the remote server Import profiles from Remote Remote file to restore from Private storagesync_ profiles 7z WARNING This action will replace ALL existing run profiles With a previously esported set of run profiles Copyright AfterOffice com Sdn Bhd All Rights Reserved 54 User Guide AfterOffice Storage Center Dfte office Figure 68 Click OK to restore the Profiles Then proceed by clicking Yes Warning Are you sure you want to proceed Figure 69 Click Yes to proceed Once profiles successfully restored or imported click Close this Program and start StorageSync again E Storage Sync 1 90 7 co amp amp File Edit Help A storace i 3 sync i Settings Local Folder Browse Browse Import profiles from Remote Request You must restart StorageSync before continuing Ghose tis Program Prof
27. their contact list from their desktop or Private Folder or Company Share while attaching the brochure from Company Share Brochure which is prepared earlier by the Marketing Team Copyright AfterOffice com Sdn Bhd All Rights Reserved 97 User Guide AfterOffice Storage Center Afte office 9 3 E Catalog e EEN J f ra a Ait ka i a Profile Bulletin Meeting BizApp Sales SMS Storage Calendar Project Contact Logout Home Email me m P eCatalogue E Congfiguration Basic Setting oettingsize Field Setting Edit Category Edit Category Edit tem ea Ne t View Catalogue Icon Sort Order Category Name Products Subcategories Action B2c HHA L EA 0 D Modify Delete oe Domain Registration Payment a i 100 Domain Registration Service 2 0 Modify Delete Bank in setting Email Service 100 Email Service 0 D Modify Delete Storage Semice 100 Storage Serice 0 0 Modify Delete 100 PSP 0 1 Modify Delete New Category Settingsize This is an electronic catalog display system that allows the website owner to display and promote their services or goods on the Internet Visitors to the merchant s site can browse search and make enquiries The owner can change or update the pricing description information display priority pictures and so on of the product any time through a web based control panel Besides immediate updates on your website s product page you will also save a fortune
28. virtual disk In other words if you have not permitted one of the members of your groups to see a folder or document then the particular folder or document will not been seen by this member on the virtual disk 5 3 Video Tutorial for Access Via WebDAV Go to afteroffice com gt Storage Center gt WebDAV gt Tutorial on how to create a Web Folder or http afterotfice com quide webfolder firstfile swt Copyright AfterOffice com Sdn Bhd All Rights Reserved 70 User Guide AfterOffice Storage Center Dfte office Chapter 6 3 Ways to Share Files with Storage Center 6 1 Share via Company Share Folder As mentioned earlier at the very beginning the Company Share Folder is the common folder where all the Storage Center users can access and share files and folders However the Administrator avomaster is able to setup the access permission to allow certain groups of user to open or view certain folders enabling a more secure and control environment for collaboration 6 1 1 Setup Folders with Group Access Rights HE New Folder Mozilla Firefox x Lil http vo nutact com storage bin newfolder cgi Z 7 Create New Folder In Company Share New Folder Marketing Description For Marketing Staff Only Access Control Task Grom eve Updsc UCAR Seng Clmtatig Cippet Zvents nde E Cro mgt OSL List Folder Content marketing vipguest Ml voadmin ladmin luser guest Ll sales account
29. 0 days Help Total items 1 Size 15 858 bytes Accept Reject Figure 28 Accepting the DropFile Navigate to a destination folder to place the ttems m then click Paste Paste Cancel You may browse or create folder with the popup navigator Browse Figure 29 Paste the File s to Your Desired Folder Copyright AfterOffice com Sdn Bhd All Rights Reserved 27 User Guide AfterOffice Storage Center Dfte office 2 3 10 Find Files Folders Click on the Find button to launch the Find Window Find Mozilla Firefox al zz D _http vo afteroffice com storage bin find cgi sid SID307598618zuiu T7 lt lt Find File Folder Name begins with may use wildcard Description with Done Figure 30 Enter the File or Folder Name you are Searching for Find Mozilla Firefox ee D hitp vo afteroffice com storage bin find cgi a LA Find File Folder Name begins with may use wildcard Description with i s Look in Company r iCompany Share Sales kitAfterOffice Images Search Result Human Touch Button JPG __ Human Touch Web Interface JPG iCompany Share Sales kit AfterOffice Images ee Company Share Sales kitAfterOffice Images Total Matches 3 Done Figure 31 The Search Results Copyright AfterOffice com Sdn Bhd All Rights Reserved 28 User Guide AfterOffice Storage Center 2 3 11 Create Short Cuts Click on the Ne
30. 1 The Secretary Personal Assistant who submits to the CEO reports compiled from multiple sources 2 The CFO who needs to share financial reports with the CEO and COO Tue 39 Nov 2010 2 59 29 PM STORAGE A SYNC Settings Logs estorage demol ho my Local Folder a ae m L Users User Finance Training Gh database sey Remote Folder NOC iFPrivate Finance MOL Photos and Images G election Schedule Uptions glocomp a Futures Trading 1 SSL file transfers Personal Merify after transfer marketing __ EE Send log report by e mail Vanguard Orly after a scheduled run Management Report Use alternative E mail address ceffSabe com cootabe cam Eil Prat Do not abort even if mary errors a Cae r aaa Gacy 5 Rename Clone Save _ Browse zing atterothice com Browse Encrypt amp compress remote files enc Password Repeat it J Anti virus scan of Enable resumption of transfers part Use delta transter if possible Run Figure 78 One To One Individual Sharing with Private Folder in Storage Center 4 1 3 1 Copyright AfterOffice com Sdn Bhd All Rights Reserved One Direction Setting at Local to Remote Backup Restore 62 User Guide AfterOffice Storage Center After ite Take the example of the CFO who needs to share financial reports with the CEO and COO The settings will be like the one in Figure 78 where the Directio
31. 13 shows the navigation to the Company Share HR folder Ay Company Share A Admin A AfterDesk A AfterMX Fa AMS scmcap aa AO Company P Name Ei asiapoly work Ei ASPexpo ea ax host A BizDev eae Brochure Ai BusinessPlan Folder Contents fa ts Private Human Resources ll O 08870358nomimation form pdf Total items 1 Size 254 613 bytes eae Chinese Correc al aq eTe A common resou A E Corp g Dev A E GUIDE A Graphics A Greeting Card F Gg Host ig HR Navigate to a destination folder to move the items to then click Paste Paste Cancel ES die You may browse or create folder with the popup navigator Browse 4 nm t Figure 13 Navigate to the folder HR under Company Share Click into the desired folder i e the HR folder Then click on the Paste button and you will be prompted to confirm the move action as in Figure 15 Ea BusinessPlan A Chinese Correc Folder Contents A CME 4 3 common resou E eg Core a A i Company Share HR A Dew ENa Fg SUIbe fas i Total items 0 Size 0 bytes Fy Greeting Card rEg Host Ag HR Navigate to a destination folder to move the items to then click Paste Paste Cancel p His oP a Ea oe ou may browse or create folder with the popup navigator Browse 4 rr I Browse Figure 14 Click into the HR folder Copyright AfterOffice com Sdn Bhd All Rights Reser
32. 2 Traditional Bahasa Sender Ng Shou Jen lt sjng afteroffice com gt Item devlist tect File Size 15 888 bytes Date Sent Mon Oi Nov 2010 01 28am 70800 Expiry Date Sat 06 Nov 2010 01 28am 70800 Download Reject Figure 26 DroFile Folder Download Page Copyright AfterOffice com Sdn Bhd All Rights Reserved After A 26 User Guide AfterOffice Storage Center Dfte office The recipient can right click on the file link Item with blue text to save or press the Download button to let the browser open handle it The DropBox Storage Center Fy My Storage lf the recipient happens to be one of the Storage Center users of the fp Ai S12 Same domain he she will be able to find the file s dropped in his her p Private DropBox The number in the bracket indicates the number of files inside Fel Private Homerae the DropBox The recipient can click into the DropBox and accept or FL Network Share reject the file s bal Shared tems DropBox 1 Click on the Accept button the recipient can choose to paste the file in 2 any of the accessible desired folder as in Figure 29 just like you would aiki Move or Copy a file Figure 27 DropBox a DropBox Contents A My Storage a A company Share Bi Private DropBox ea Private HomePage T Fig Network Share Name Size Recetved From Expiry IW _ deviist txt 15 5 0l Nov Ng Shou Jen sjne iaftteroffice com 06Nov G Shared tems a KE 01 54am 01 54am DropBox 1 3
33. Backup Mode c cece cece eect cece ee eeaeeeeaees 57 3 13 Video Tutorial for Backup with StorageSyn c ccc cece cece cece eee e eee teense eeaeeeaeeenens 57 Chapter 4 Files and Folders Sharing with StorageSyn ccceeeeeeeeeeeneeeeeeeeeeees 58 4 1 Share Files and Folders from One to Many Many to One and One to One 58 A Ved CMG VO WAIN oee e EEE E EE A 58 4 1 1 1 One Direction Setting at Local To Remote Backup Upload 04 58 4 1 1 2 Many Direction Setting at Remote To Local Restore Download 59 AVAsS KEMallNOUNGANON w ncc2s0scecunssesceseqeneessescenccnesseiacetececeeesoeeteanensnawesienassuece 59 BV MYT CNC ee en enn pwtaiesesescaeeseededevecas EEr EEEE OENE 60 4 1 2 1 One Direction Setting at Remote To Local Restore Download 60 4 1 2 2 Many Direction Setting at Remote To Local Backup Upload 65 61 Ales EPA INOUMNCANOM eects tnscetenataccescuduiececcusenseuscesedaneeyenieseataseeedseeeusetsheseeees 62 eo O TOO a ee ne en ee re ee ee ee 62 4 1 3 1 One Direction Setting at Local To Remote Backup Restore 668 62 4 1 3 2 The Other One Direction Setting at Remote To Local Restore Backup 63 4 1 3 3 One To One SyNchronization ccc ccc ccc cece e eee e eee eee e cece ee eeeeeaee ease eeaeegaes 63 ANF EMail INOUNGAU OM ix secssscieconsdondiwekooeenenksgecunasdontdenwoeseeo
34. C marketing Ohr info O marketing hr info marketing Chr info CJ marketing hr Dinfo C marketing Ohr info Osales Osalesadmin Osalesteam Osales salesadmin O salesteam Osales Osalesadmin CO salesteam Osales Osalesadmin CO salesteam Osales salesadmin O salesteam Osales Osalesadmin O salesteam Osales Osalesadmin Osalesteam Osales Osalesadmin storage storage1group Ostorageadmin storage CO storage1group L storageadmin storage C storage1group O storageadmin storage Ll storage1group O storageadmin storage storage 1group L storageadmin storage CO storage1group LI storageadmin storage storage 1 group O storageadmin storage L storage1group L support Liteam_a Lltestgroup support Citeam_a Litestgroup C support Liteam_a Lltestgroup C support Citeam_a Otestgroup CO support Miteam_a lM testgroup LJ support Liteam_a Otestgroup C support Miteam_a ll testgroup C support Miteam_a As for external groups you will need to provide them access to at least a few Menu Items such as ii iii iv Storage Logout Help Profile if you want to allow the external user to change his her password Copyright AfterOffice com Sdn Bhd All Rights Reserved Help usa Live CL wi Mus Cyc Cw Mus Cyc Cw MJ us Lye Cwi us Myc Clw Mus me Cyn Mus Ovce Clw MJ us Cyc 90 User Guide AfterOffice Storage Center
35. Items Properties Company Share Folder Item Properties D Name Company Share Type FOLDER Modified 25 Nov 2009 11 59am Size 81 1MB 85 064 249 Location i Owner system Access Control Miteam_a storagelgroup Mltestgroup M storage Mhr U salesteam O sales LJ ecat List Folder Ml 38group U workflowadmin L support L storageadmin LJinfo L salesadmin L Content voadmin Mluser L marketing M guest Clteam_ a Clstoragelgroup Litestgroup M storage Ihr Cl salesteam C sales LJ ecat oe hee C138group L workflowadmin L support L storageadmin LJinfo C salesadmin LJ Folder voadmin Mluser L marketing LJ guest Upload Files Jteam_a Listoragelgroup LItestgroup Ml storage hr C salesteam C sales Lecat sa Cl38sroup Li workflowadmin Cl support L storageadmin LJinfo O salesadmin L into Folder voadmin Mluser l marketing M guest Read Files in Clteam_a Listoragelgroup testgroup M storage Mlhr salesteam l sales Lecat C 38group lworkflowadmin C support L storageadmin Llinfo L salesadmin L Folder l voadmin Mluser LImarketing L guest Write to Files Clteam_ a C storagelgroup Litestgroup Ml storage Uhr O salesteam O sales LJ ecat C 38group O workflowadmin Cl support L storageadmin LJinfo O salesadmin LI in Folder voadmin Lluser Ll marketing L guest Delete Files in Clteam_a storagelgroup testgroup M storage Mlhr C salesteam LI sales LJ ecat Cl38group lworkflowadmin L support L storageadmin Llinfo L salesadmin L Folder voadmin lu
36. M 1 3K F T Salacl HOTEL C CNN RUNsSArnchura Woahcms amp lily 4 49 PM 4h22K nd Copyright AfterOffice com Sdn Bhd All Rights Reserved 96 User Guide AfterOffice Storage Center Dfte office 9 2 Bulk Email Marketing BEM Dii 7 p E4 at Home Email Profile Bulletin Meeting BizApp Sales SMS Storage Calendar Project Contact ACE Bulk Email Marketin NG g Paste your contact list here Email Detail email full_ name telid From service afteroffiice com sernice afteroffiice com Service amp Support 603 1111 888 liangtyan lookafter com Mr Foo 7777888 889 To full_name email subject Email subject here Text Sample Dear full_name Please be informed that your phone number is tel and Jogin ID is id and your email is email Regards Service Y HTML optional Upload CSV file Attachment Use CSV file in Storage Field sep Attach from Storage Auto BEM allows you to send hundreds of thousands of promotional emails or newsletters at one shot without bringing down your email servers or getting suspended by your email service provider The BEM is integrated with Storage Center in such a way that BEM is able to allow you to select the contact list file in CSV format from your Private or Company Share folder Similarly marketing brochures or files can also be attached from your Private or Company Share folder A practically scenario is where the Sales Team can upload
37. Office Storage Center Dfte office 10 5 How do backup my Outlook Express emails dbx files Outlook Express stores emails in dbx files and there might be several different dbx files depending on how many email folders you have created in Outlook Express If you are using Windows 98 you can probably locate your emails somewhere in the Windows directory In Windows 2000 and XP emails are usually stored somewhere in the user data or application data folder The easiest way to find out exactly where your emails are stored is to start Outlook Express go to the Tools menu and open the Options dialog box In the Options dialog box select the Maintenance page and click the Store Folder button Here you can find the path to the folder containing your emails To backup the folder create a new Profile in StorageSync and name it My Outlook Express or My OE Then copy the path of the folder that you have found and paste in the Local Folder field of the StorageSync As for the Remote Folder create a new folder by the name of My Outlook Express or My OE under your Private folder and select this new folder Make sure the Direction Setting is Local to Remote or Backup schedule it on daily or weekly basis if you want a daily version as well as a weekly version create another profile and named it My weekly OE and schedule the backup on weekly basis in case of file corruption Lastly make sure you Save the settin
38. Office Storage Center Dfte office 6 3 Network Share Network Share allows you to share any folder under your Private Folder with specific individuals This is often used for sharing more confidential information between or among different individuals For example the CEO and CFO might require a private space for sharing files and reports while other staff of different departments need to collaborate on a campaign which require the sharing the images and documents Network Share works perfectly for both scenarios 6 3 1 View the Private Sharing Folders To see all the folders being shared to you by others click on Network Share ee Folder Contents Wy Storage H FL Public Share q Company Share a Network Share ae Company HomePage Name Date Size fg Private P Brochure Sample 08 Apr 2008 05 36pm eG Private HomePage F py Camtasia Studio 14 Jan 2009 09 28pm a ioa Network Share o E D a Oo HuiDong 21 Apr 2010 03 45pm a aii sn E m Print ont 04 Aug 2009 11 53am ial a P Sales Materials ra Help Oos Sales Materials 2009 19 Mar 2009 05 03pm E fj Service Guide 13 Apr 2007 03 40am E oO VO User Manual 15 May 2008 05 39pm Select All Total items amp Size 0 bytes Figure 92 Privately Shared Folders under the Network Share To view who share the private folder to you click on the Item Property next to the s
39. Private Human Resource Then click on the Paste button and confirm by pressing OK when prompted Copyright AfterOffice com Sdn Bhd All Rights Reserved 20 User Guide AfterOffice Storage Center Dfte offi ce H Company Share p Ea Company HomePag Folder Contents a y Private A ian house a Bip amp B fj Private Human Resources g China Mobile EN 4 3 docs oo ae fat keong 4 0 Futures Trading Total items 0 Size 0 bytes A hack a2 Human Resour e e Pp tee ck Poste err ren eee Javizate to a destination tolder to y the items to then click Paste Paste Cancel egy inbox 5a copy ms to bck Paste Cancel a ae me You may browse or create folder with the popup navigator 4 mn j Figure 17 Navigate to Private Human Resources and press the Paste button Paste Mozilla Firefox fa http vo afteroffice com storage bin paste c 7 Copy Folder Contents From Company Share To Private Human Resources 5 A oO Private Human Resources Name ees eee Total items 1 Size 254 613 bytes OK CANCEL Done Figure 18 Click OK to confirm and the file is copied to Private Human Resources Folders can be copied in the same way too 2 3 6 Rename Files or Folders select the folder you want to rename by checking the checkbox Then click on the Rename button and the Rename window in Figure 19 will pop up Enter the ne
40. Sdn Bhd All Rights Reserved 17 User Guide AfterOffice Storage Center Dfte i office Folder Contents Delete Mozilla Firefox http vo afteroffice com storage bin delete cgi A Delete n i BS ii i From FPrivate Human Resources Total items 1 Size 254 615 bytes G 08870358nominati Upload Delete Move Copy New Folder Rename Edit UnjLock Dropto Find Shortcut Encrypt Decrypt AVS5can a Figure 11 Delete Files 2 3 4 Move Files or Folders Select the file to be moved by checking on the checkbox of the file Then click on the Move button and you will see a similar window screen shot as below Storage Center Folder Contents My Storage Ali Public Share Eli Company Share Aa Company HomePage Aine Ag Private A E Private HomePage i 08870358nomnation form pdf Aag Network share 3 amp oO Private Human Resources Total items 1 Size 254 613 bytes Leal shared tems y Dropbox 0 Help Navigate to a destin ation folder to move the items to then click Paste You may browse or create folder with the popup navigator Figure 12 After selecting the file and clicking on the Move button Copyright AfterOffice com Sdn Bhd All Rights Reserved 18 User Guide AfterOffice Storage Center Dfte offi ce Next navigate to the desired folder where you want to place the file In Figure 12 example the PDF file is being moved to the Company Share HR folder Figure
41. Sync 1 90 1 File Edit Local Folder Remote Folder sschan afteroffice com There appear to be no profiles set up Do you wish to restore from the remote server C Copy empty subfolders C Copy newer files only C Delete in destination if not in source Figure 48 Click No if first time installing StorageSync Storage Sync 1 90 1 lt x File Edit Help Settings Local Folder Remote Folder david glocomp vo com my Schedule Include K Copy all Include subfolders V Copy empty subfolders Exclude M Copy newer files only C Delete in destination if not in source Figure 49 Login Account Setup Successfully Copyright AfterOffice com Sdn Bhd All Rights Reserved 40 User Guide AfterOffice Storage Center Dfte office 3 4 How To Login or Change My Login Account Click on Edit on the Menu and select Login Info to launch the window below You can edit on all the fields Editing the Login Info here will change the default account of your new profiles to the newly edited one Login Info This i the main login information that will serve as the defaults for the other login profiles Cerver vo atberothice com Login s ng atteroffice com Password Tng Save password 4 SSL login Cancel Ok Figure 50 The Login Info Window Alternately you can select your target profile and click on the Browse button of the Remote Folder to launch the Browse Remote Storage
42. User Guide AfterOffice Storage Center fte office AfterOffice Storage Center User Guide Version 2 0 Last modified on November 1 2010 Copyright AfterOffice com Sdn Bhd All Rights Reserved 1 User Guide AfterOffice Storage Center After A TABLE OF CONTENT Chapter 1 Storage Center OVErvieW cccccceeeeeee eee e eee ee eee enaeenseeeneeenaeeeneeenaeeneanes 6 IAI OGG WO Miss tscas E E E ennamesawonce ue E 6 ASS a cetacta nce ends ioncanctoenebeenatedecmnsncedaeeesenae aceite nee eucacaeteescenendeeaaencnte 7 3 Ways to Access Storage Center c ccc ccc cece cece cece cence eee e eset tenet teats eeee seat eeaeeeaaees 8 3 MIGTHOGS to Share FG Srnccictecatesacacecehaneaiuampeansnecanacousaatananeneeqesnenenassonnarecseaeocenaes 9 61 pf 6 gen 0 0 0 seen ee ee ee ee 9 ame WE 8 2 6 29 hele ee E ne ne en ee EE 9 2 1 1 Domain Name for Your Storage Center ccccccee ence eee e eee eeeeeeeeeesaeeeeneeaes 9 2 1 1 1 Login with Your Own Domain 0 0 cece cece cece eect ceca ee eee eee eeeeeeeaeeeeaeees 9 2 1 1 2 Login with AfterOffice DOMAIN c ccc cece ene cence tence eeeeeeeeaeeeeaeeenaes 10 2 1 2 Landing Page for Storage Center c cece ccc cece eee cence eee e cease ease seat eeneeenaes 11 2 1 3 Change Your PaSSWOMId ccc cece eee e eee e eee eee cena ee eee eee ea ee eeaeeeeateeeateeenees 12 2 1 4 Help on Web Storage ccccc cece
43. age 29 Him 3GB 10GB G Company Share aa m Company Share a Company HomePage G Private Name Date Size Ga Private HomePage 05 Admin 06 Jul 2006 11 29am a Network Share 0 py AfterDesk 10 Apr 2002 09 32pm GJ Shared items E om AfterMX 10 Dec 2002 11 03am Rgp 0x 0 F om AMS scrncap 08 Oct 2002 01 43pm m P AO Company Photo 29 Aug 2008 04 57pm a OF asiapoly_ workflow 19 Jul 2004 12 52am F P ASPexpo 08 Oct 2002 01 43pm O Py axhost 06 Jan 2010 11 29am 0 omn BizDev 01 JPR 05 16pm q Upload Delete Move Copy New Folder Rename Edit Un Lock DropTo Find Shortcut Encrypt Decrypt AV tan a Figure 7 5 Help Available on Web Storage The red circles above are where you can get help on Web Storage with regards to the different sections respectively Therefore if you would like to learn about the Edit button at the bottom section you can click on the bottom Copyright AfterOffice com Sdn Bhd All Rights Reserved 13 User Guide AfterOffice Storage Center After ite 2 2 Default Folders in Storage Center Storage Center My Storage Ag Public Share A Company Share A Company HomePage A Private A Private HomePage gg Network Share bal Shared tems y DropBox 0 Help Figure 8 Default Folders Public Share folder is reserved for AfterOffice to keep software and user guides for user download Company Share is where you may share files and folders
44. ageadmin O storage CO storage 1group Cistorageadmin CI storage CI storage 1 group Ci storageadmin O storage CO storage 1group Ci storageadmin Help L support s Oteam_a Otestgrou C support Oteam_a Mitestgrou C support Miteam_a I testgrou C support Citeam_a Citestgrou O support Liteam_a Litestgrou Lill CL support Citeam_a Citestgrou C support Liteam_a Citestgrou For external groups you will need to allow them to have access to the Company Share so you can create a folder there which the external groups can collaborate with your company groups Note Company files should NOT be stored directly under the root of Company Share Folder as they will be exposed to the external groups Copyright AfterOffice com Sdn Bhd All Rights Reserved 91 User Guide AfterOffice Storage Center Dfte office 8 6 Group Access Rights at the Company Share Folder Step 5 Configure Group Actions for Company Share Folder default folder The group actions are the actions the selected groups can perform at the Company Share Folder 5 n 2 y P v j b ta g g Aeree A ON gt a pperree A o Y HHS 5 a lt O DA Home Email Profile Bulletin Meeting BizApp Storage Calendar Contact Project Logout Help Sar Stal Folder Contents g My Storage Public Share Disk Usage 10 E 101MB 1GB ery company Share 5 E ps Company Share 4 4 Company HomePage ios i Na
45. among co workers within the company Only the Administrator avomaster can create and remove sub folders within Company Share If additional folder is required please contact the Administrator of your Storage Center Company Homepage folder is only accessible to the Administrator admin of your company domain The Administrator can build a company related homepage here Link to this homepage is http vo yourdomain com storage homepage yourdomain com index html or http vo yourdomain vo com my storage homepage yourdomain vo com my index html Alternately a public link for a file or image can be generated by replacing index html with the file name Private is the folder where you manage all your private files and folders This is where you should back up your personal data files to Private Homepage folder is where the user can upload his her private homepage Although the whole world can see your homepage only you can manage and alter its content Link to this home page is http vo yourdomain com storage homepage yourdomain com username index html or http vo yourdomain vo com my storage homepage yourdomain vo com my username index h tml Alternately a public link for a file or image can be generated by replacing index html with the file name Network Share folder stores all folders being shared to you by others from their Private folder You can collaborate and share files with these individuals pr
46. be valid for at This drop will remain available for Also if you would like to be notified once the recipient has downloaded the file s select Yes at Notify me when recipient picks up file Now press OK to send the file s The recipient will receive an email similar to the one in Figure 25 Clicking on the link will lead the recipient to a Download Page as in Figure 26 Note In order to use the DropTo function you must have your files and folders uploaded via Web Storage or StorageSync first Please refer to Chapter 2 3 2 and 3 respectively Copyright AfterOffice com Sdn Bhd All Rights Reserved 25 User Guide AfterOffice Storage Center Date subject From To Mon 1 Nov 2010 01 28 52 0800 Dropltem Notification s ng afterofice com Add to Address Book Block shoujen vo my sending Files without attaching afterofiice com The following item has been dropped to you by mg Click on the URL web link below to pick it up File deviistid Size 15 5 KB http 202 75 62 20 fleivocMKVE lt DNmsAjTDAmMGGyyyKa File DSCFOO 71 JPG Size 269 0 KB http 202 75 62 20 Mle kbO0dS WOH coBbPKs WCuh4 vCb The item will remain available for 5 days Visit Afteroffice http atteroffice com to share files with others in this manner Figure 25 Email Sent to the Recipient DropFile Folder A user wishes to share the following file folder with you English Ste Simoplified 8e
47. ce com Sdn Bhd All Rights Reserved 63 User Guide AfterOffice Storage Center Dfte office 4 1 3 4 Email Notification Please refer to 4 1 1 3 4 2 Share Files and Folders Among All lf everybody needs to be able to read and write in a shared folder then Bi Directional or Synchronization is the way to go 4 2 1 Direction Setting at Bi Directional Synchronize Settings Logs Local Folder CL Users UserDocuments M anagement Reports Browse j Remote Folder sing afteroffice com Company Share Management Reports Browse Selection Schedule Options SSL file transfers L Encrypt amp compress remote files enc Verify after transfer Password Repeat it Send log report by e mail C Only after a scheduled run Fj Use alternative E mail address Aniu scare user abe com usert abe com User Enable resumption of transfers part s F Do not abort even if many errors Use deltatranster if possible Save Aun Figure 80 Sharing files and folders with Synchronization 4 2 2 Email Notification Please refer to 4 1 1 3 Copyright AfterOffice com Sdn Bhd All Rights Reserved 64 User Guide AfterOffice Storage Center After A Chapter 5 Access Storage Center Via WebDAV 5 1 Understanding of WebDAV You can use Microsoft Web Folders Mac OS WebDAV or Linux T eles a sel elaleh AL Company HomePage Korqurer browser to open your folders in the A
48. click on the Auto Proceed button you would see the body of the window populated by the whole list of items Those files and folders that required to backup will be noted with Copy under the Action column Pre Run Lal Local Folder D Jatterofhicesales Et zing atterothice com d Remote Folder Company ShareSales kit ltem name D ate Size Action Rem i po CG Domain for different countries rtf 18 Nov 09 8 30 e03 oo ooo 18 Nce Sales Approach for e Commerce dac 11Jani01z 49 smaa 11a Sales Approach for storage Center Ser Janoza O O O P44 4 an Sales Approach for Web and Email Hos 6Jan 1016 00 PAB o ooo B Jan Sales Approach for Web Design doc 18Jan101626 ate Toa Sales Executive Handbook doc AtAuo9 174900 PBA 21 AL Sales Training doc 22Mari0 057 sede Test tat 6 ovA010 5 0 copy tmnet storagesync 1 90 0b exe amp Jan100 43 33049501 o a Web Services Comparison xls 16 ar 1010 29 42496 ss BM S q I F Folders 25 Files 280 Size BEMIB Size to transfer OKB Acton Items 1 Ready Cancel Proceed Figure 61 The Body Populated by Items already backed up and to be backed up Copyright AfterOffice com Sdn Bhd All Rights Reserved 47 User Guide AfterOffice Storage Center fte office To proceed with the backup press the Proceed button and the following window will be launched Transfer Progress ltem 1 of 1 Tesh bet File copy progress Elaps
49. dn Bhd All Rights Reserved 38 User Guide AfterOffice Storage Center Dfte office Storage Sync 1 90 1 ma m E Fie Edit This is the main login information that will serve as the defaults for the other login profiles ice com Server vo glocomp o com my Login david glocomp o com my Password Save password SSL login ml Login to remote failed i on if not in source Profiles J us ForTest2 will run on Fri 12 Feb 2010 6 00 00 AM Figure 47 Setup Login Account with Sub Domain from AfterOffice In the above example the Sub Domain provided by AfterOffice is glocomp vo com my and username is david Therefore Sub Domain glocomp vo com my gt Server vo glocomp vo com my Username david gt Login david glocomp vo com my Make sure you check Save password and SSL login to make things convenient and safe Then press the OK button If you are installing StorageSync the first time on your computer you will be prompted as in Figure 48 StorageSync finds no profiles in the system and therefore prompt the user about it in case he or she wants to perform a Restore Since this is the first time you are installing just click No Now you are ready to create profiles for off site backup Refer to Chapter 3 6 Create Profiles for more details Copyright AfterOffice com Sdn Bhd All Rights Reserved 39 User Guide AfterOffice Storage Center Storage
50. e E S WOC E Selection Schedule Options MOCZ a Photos and Images J Active Daily startat 08 00 AM glocomp i Futures Trading Figure 74 Make Sure the Direction Setting for the Many individuals is Remote to Local 4 1 1 3 Email Notification By default under the Options Tab you will be getting an email notification of the Logs after every scheduled run However if you like to get the email notification after all runs manual or scheduled just uncheck Only after a scheduled run Selection Schedule Options SSL file transhers L Encrypt amp compress remote files enc if Verity after transfer Password iw Send log report by e mail Repeat it E Only after a scheduled run W Use alternative E mail address V Anti virus scan dantMabe com sunny itefg com chloe Enable resumption of transters part Do not abort even if many errors iW Use deltatranster if possible nave Run Figure 75 Email Notification at the Options Tab Copyright AfterOffice com Sdn Bhd All Rights Reserved 59 User Guide AfterOffice Storage Center After A As long as Send log report by e mail is selected you will be getting an email notification at your default email address Use alternative E mail address when you would like to receive the Logs in an alternate email address Furthermore if you would like to the rest of the team to know that something has been updated you can also have you
51. e 97 Privately Shared Folder To view what private folder you have shared with who click on Shared items and you will be looking at Items from Me as in figure below Shared Items Figure 98 Private Folder Shared from You to Others 6 3 3 Receive Reject Network Share Folders Private folders shared to others will appear immediately under their Network Share Folder The receiver of a private shared folder will be informed via email too Date Wed 10 Nov 2010 23 31 32 0600 Subject New Shared Folder From sjng afteroffiice com Add to Address Book Block To shoujen atterofiice com Please check your Storage for the availability of a new shared folder New Shared Folder Network Share Ara house From singimatterofice com Junk iGood Help Desk Delete Show Images Allow HTML E Allow Scripting Allow External Resources Apply Figure 99 Email Notification on New Network Share Folder Copyright AfterOffice com Sdn Bhd All Rights Reserved 77 User Guide AfterOffice Storage Center Afte office If you are using AfterOffice Webmail you will be able to go directly to the Network Share folder by clicking on the link Click here to go to your Storage Network Share To stop sharing the private folder to any specific individual for example in Figure 98 click on the Trash Can a and click OK on the confirmation below The page at http vo afteroffice com says Dismiss shared ttem number 1 Are y
52. e StorageSync 1 90 1 Setup Completing the StorageSync 1 90 1 Setup Wizard StorageSync 1 90 1 has been installed on your computer Click Finish to close this wizard Figure 45 Click Finish to launch StorageSync Click the Finish button to launch StorageSync Immediately StorageSync will prompt you to setup account as in Figure 46 3 3 1 Login Account Setup At this point you should have gathered the information from AfterOffice on your Domain or Sub Domain your username and your password If you do not have all this information please contact your administrator or AfterOffice The Server field will normally follow the format of vo your domain or sub domain com or vo your domain or sub domain com my Depending on your domain it can be net or net my too Copyright AfterOffice com Sdn Bhd All Rights Reserved 37 User Guide AfterOffice Storage Center Storage Sync 1 90 1 File Edit This is the main login information that will serve as the defaults for the other login profiles Login C SSL login on if not in source Figure 46 Setup your Login Account If you are using your own Domain i e abc com my then your Server field should be Domain abc com my gt Server vo abc com my Username user gt Login user abc com my The following example in Figure 47 shows an account with Sub Domain provided by AfterOffice Copyright AfterOffice com S
53. eaneeaeeees 72 6 2 2 Solution for Sending Encrypted Huge FileS ccecceeese cess eeeee sees eeeeeeenees 73 6 2 3 Dropbox in Web Storage ccc ccce cece cece cece eee e eee eeaeeeeeeeeeeeeeeeeateeaeeegaeeeges 73 BO NGIWO ONA Oae a ionoteseataddenenn casas oacetesantadoueucaagsdsesetesanceteeaeteds 74 6 3 1 View the Private Sharing FOIders cccc cece cece cece cece cease eneeeeaeeeaeeeeaeeeaeees 74 6 3 2 Create Network Share FOIers cccccce eee e cece cece ee eee eee ea eee eaeeeeaeeeesaeeeeaees 76 6 3 3 Receive Reject Network Share FolderS ccc cece eee cece eee eeeeeeaeeeeaeeeeaeeenas 77 Chapter 7 Convenient Features for the Public cccceccseeeeee sees eeeeeeeeeenaeeeneees 79 7 1 Public Link for External User to Download cc cece ccc e cece ee eee senna ee eeaeeeeaeeeeaaes 79 7 2 Public Link for External User to Upload ccc cece cece eee e eee e eens ee eeeeeeeaeeeeaeees 80 Chapter 8 User Control Access Right UCAR ccc cece cee eee nsec eeeeeneeeeeeeenaeenes 86 8 1 Understanding of UGAR vas cncssctcegdoevetecaspeneus Searsquuscasassneauacseneeaveaeeacerasacezsanecsaes 86 8 2 Create User Accounts for Storage Center ccccc ccc cence cence eeeee senate eeeteeeneeeenes 86 8 0 Greate ihe UGAR GlOUp in vcnictndincawenscetdoicavecedvesmecse smatesvaongestedentaeeen seater tuiaceexiaces 89 8 4 Group Access Right for the Storage Center
54. ed Time eee D aae Transtered OKE of OKB 1004 Est Asst Overall progress Elapsed Time U sec Transfered DKE of DKB 100 Est Remaining Cancel Minimize Figure 62 Transfer Progress Once completed information similar to the following Figure will be displayed Close the window Transter Progress Time taken 19 sec Files transfered 1 Subfolders created U Files deleted JU Run result ALL Transfer OK Mo Virus Detected Check log for details Close Figure 63 Transfer Completed Copyright AfterOffice com Sdn Bhd All Rights Reserved 48 User Guide AfterOffice Storage Center After A 3 9 Backup Restoration Synchronization Log To check if everything is fine after a Run for backup restoration or synchronization just click on the Logs tab you will find similar report as below figure 2 Storage Sync 1 90 7 Eg i mE File Edit Help SYNC Settings Logs AfterO fice T Nutact Storagesyne version 1 90 7 eshorage Time Started Saturday Movember 6 2010 1 22 PM demol ho my Profile 40 Sales Kit a a SENES ES ENNEN EN Aur Type Manually Invoked PEE r sec eeseusvese sree Local Folder OD atterothicesales Kik Training Remote Folder Company Share S ales kit SM database Remote Login singatteroffice com vo afteroffice com NOC NOoce Copy to remote file Test tet OK Photos and Images Time taken 19sec DKB glocomp Size transfered OKE Futures Trading Items transtered 1
55. eenaeeenees 34 Gall Dy SCM re OUI CIC INS seca naiore ncaa cenessoscavensnans unas ENANS APERE RES OENE ENAN REENE ESOS 34 3 2 Where to Download StorageSyn 0 cece cece cece cece e eee eee e cease cnet seat esse seat ease ease 35 3 3 HOW to INStall Storage yC sxcdcccccncsezcdassaxmacengenssacuaccaebasecnasentuaseaenadsatiensaneadens 35 3 3 1 Login Account SQUID viciis cee cecxdice cas wienetaaeden cowed iedonw tenwaededines awottubdwmedwoinaseen oe 37 3 4 How to Log In or Change My Login Account ccccecee ence cece tease eeee seat eeaeenanees 40 Go MeN rc ae ne eee ne ee eee ee eee 43 TPN eres ete teste esse estes eo ee here pein E eset ace center sesioe cians ean ese aenenigce 43 Chon Ed ee ee ee 44 Copyright AfterOffice com Sdn Bhd All Rights Reserved 2 User Guide AfterOffice Storage Center After A O09 ROD eeraa E E E E E EE AA EEE ERARA E E EA E AESA 44 3 6 Create Profiles to Backup Restore SynChroniZe cccce cece cence cena ee eeeeeeeneeeenaes 45 GO WaS APOG A erra E a 45 3 6 2 Select the LOCI FAO rnn EAEN EERE EEE EAEE E E ENSE 45 203 SElECE ING REMO Fold ee E 45 3 6 4 Select the Direction Mode Backup Restore SynchroniZe cccee eens scence eens 45 3 7 Schedule your Off site BACKUDP 0 cece cece eee eee eee e cece eee e cease eee eeateeaeeeeaeeeaeeeas 46 9 9 Man aly RUNA BACKUD ese ante vat cine Eraro EEEN NE EATER ENO EER TEAKELE eaedeenun TARE SNNN 47 3 9 Backup
56. ells the program to verify that the resultant file transferred is identical to the original source file Simple file size comparison is done first and then followed by a full MD5 checksum verification Generally a few extra seconds will be needed at the end of a file transfer for verification Very large files may take longer It is recommended that this option is enabled to ensure data integrity Send log report by e mail will send an e mail containing the report on the result of a profile run Only after a scheduled run further qualifies the above setting to send a report only after an automatically invoked scheduled run Use alternative E mail address allows the report to be sent to others especially for those who are sharing files and folder For multiple email addresses separate the email addresses with commas in between Do not abort even if many errors tells the program to continue execution even many errors occur Encrypt and compress remote files tells the program to encrypt and compress a copy of local file before copying this encrypted file to the server The filename on the server has an extension enc added at the end to indicate that it is an encrypted file Copyright AfterOffice com Sdn Bhd All Rights Reserved 52 User Guide AfterOffice Storage Center Dfte office When encrypted files are copied back down from the server to your computer it will automatically be decrypted and its original filename is restored How
57. email contains only links that allow the recipient to download the files intended to share Storage Center users have the added advantage of receiving the files in their Dropbox and moving them to their desired folders 6 2 1 Solution for Sending Huge File Email is still the most popular Internet communication tool however the problem starts arising when you are attaching huge file to the emails Most corporate mail servers set the maximum incoming or outgoing email size at 10MB Any size above that will be rejected Copyright AfterOffice com Sdn Bhd All Rights Reserved 72 User Guide AfterOffice Storage Center After A Some email users might not have huge mailbox or their mailboxes are so full that even a tiny email with a 1MB attachment might get bounced Also to download a huge email with a mail client through POP or IMAP can be rather annoying to the recipient as the recipient will have to wait until the big email is downloaded before he she can start receiving those probably even more critical emails at the back Worse is if the Internet has some intermittent disconnection then the recipient will have to go through the same agony of downloading the big email Hence DropFile and DropFolder present a solution for sending huge file For more details on how to perform a DropFile or DropFolder refer to Chapter 2 3 9 DropTo 6 2 2 Solution for Sending Encrypted Huge Files If you would like to tighten the security of the file s
58. er Name Date Size E 1054853694 jpg enc 01 Nov 2010 05 35pm 90 3 KB Total items 1 Size 92 492 bytes Upload Delete Move Copy New Folder Rename Edit UnjLock Dropfo Find Shortcut Encrypt Decrypt AVScan 9 Figure 37 File Encrypted with the enc extension after the Entire Filename To decrypt an encrypted file such as that in Figure 37 select the file and press the Decrypt button The following window will pop up Enter the passphrase and press OK The encrypted file will be restored to the original state as in Figure 39 Copyright AfterOffice com Sdn Bhd All Rights Reserved 31 User Guide AfterOffice Storage Center Dfte Office Op Decrypt Mozilla Firefox b Decrypt In Company Share Member _ 1054853694 jpg enc PassPhrase eeeseeeee ted file immediately after successful decryptio Done Figure 38 Decrypt Window Folder Contents Disk Usage 29 me 3GB 10GB Company Share Member Name Date Size F m 1054853694 jpg 01 Nov 2010 06 01pm 90 6 KB Total items 1 Size 92 760 bytes Upload Delete Move Copy New Folder Rename Edit UnjLock Droplo Find Shortcut Encrypt Decrypt AV5can 3 Figure 39 The Encrypted file is restored to the Original State 2 3 13 AVScan Antivirus Scan Select the file by checking the checkbox of the file Then press the AVScan button run the Antivirus Scan Note The AVScan will only scan for viruses but will not disinfect them A
59. er ee Folder Contents My Storage Fy Public Share ee 5 A oO i Company HomePage property CasaDesa Ay Company HomePage LN Gy B28 m Jfcon Living JP p club2020 T m icon_Living3 JPG Alig ecat sec ian ead Big krisorder L oO A sinsersratiad Big manual al I icon MB3 JPG BH newso0 A image Living JPG By property Q bd aie 7 agree O wy image_Living3 JPG Figure 101 Get the Name of the File that you would like to publish Copyright AfterOffice com Sdn Bhd All Rights Reserved 79 User Guide AfterOffice Storage Center Afte office E icon_Living l JPG JPEG Image 180x135 pixels Mozilla Firefox ih boi http vo atteroffice com storage homepage afteroffice com property CasaDesa icon_Livingl JPG Li icon_Living1JPG UPEG Image 18 x sing afteroffice com English 11 x A AfterOffice Storage x Figure 102 The Public URL Link for View or Download Private Homepage folder is where the user can upload his her private homepage Although the whole world can see your homepage only you can manage and alter its content Link to this home page is http vo yourdomain com storage homepage yourdomain com username index html or http vo yourdomain vo com my storage homepage yourdomain vo com my username index h tml Alternately a public link for a file or image can be generated by replacing index html with the file name 7 2 Public Link for E
60. ever in the case of disaster recovery you will need to enter the password twice again in the newly installed StorageSync before running the restoration Remembering the password is your responsibility if you choose to use this security feature The password for encryption and decryption is entered in the two fields Password and Repeat it The requirement to repeat the password is to help ensure that you are able to recall the password later The password can be optionally saved to disk and recalled automatically when the associated profile run is loaded 3 11 6 Anti Virus scan enables the scanning of all files that are transferred for possible virus infection This is done with the copy of the file on remote server using the anti virus facility there Files that are infected will be flagged as error during transfer No file will be deleted Please take appropriate steps to delete or contain the infected files to prevent their use This feature is by no means a replacement for your computer s Anti virus software but a security measure on the Storage Center to prevent virus files from spreading among all sharing them 3 11 7 Enable resumption of transfers means the ability to resume a broken or interrupted transmission The partially transmitted portion of a file resides on the destination as a filename with extension part Only the remaining unsent portion of a file is transmitted when the profile is run again This feature sa
61. fterOffice Storage 2 Company Share Center right from your desktop Using a WebDAV client you may Private drag and drop a file or a folder from your local folder to your web folder on AfterOffice Storage Center or vice versa J BA eRayas l _ TY Station i Private HomePage H Public Share 5 2 Setup Web Folder on Windows Explorer Create a Web Folder in Windows 98 or Windows NT In Windows 98 or NT right click on the My Computer icon on the desktop and then left click on Explore Windows Explorer will open Locate Web Folders in the left directory listing Click on Web Folders Double click on the Add Web Folder icon in the right directory listing Enter the location of the AfterOffice at this URL http vo afteroffice com 8085 Click Next to continue A window asks for your user name and password Enter your email address and password Check the Save this password box for future use Enter a name for this Webfolder like AfterOffice Storage Center Click Finish A Web folder named AfterOffice Storage Center is now created and ready for use To access it double click on it Please note you create a shortcut of this folder on your desktop All your documents are now accessible by double clicking drag and drop Create a Web Folder in Windows 2000 Me l 2 3 4 In Windows 2000 right click on the My Computer icon on the desktop
62. gnadmin webmaster pe Copyright AfterOffice com Sdn Bhd All Rights Reserved steps that you will perform Once you have created the group and selected all the members make sure you check the Enabled button on top so that this group will show up on the following 89 User Guide AfterOffice Storage Center 8 4 Group Access Rights for the Storage Center Module Step 3 Configure UCAR for Menu After A Next click on UCAR under Admin Tasks then click Menu under Modules you will see the Menu Items as displayed below on the right side The Storage row shows all the groups checked which can access the Storage Center Application So if you have a group that you want to be able to access Storage Center make sure you check it and save the configuration The group user is by default selected for all Menu Items Webstats SMTP settings FTP info LAMP info Public Access Global Junk control Junk expiry HumanTouch Global Email Rules Mail Footer Make Payment Webstats Profile m Bulletin is Meeting Tools storage fCalendar Logout relp CL 38group Llecat C guest O 38group Decat C guest 1 38group Qecat C guest O 38group Llecat C guest 38group _lecat guest O 38group Llecat CO guest 38group Llecat quest 38group lecat Chr info L marketing Chr info C marketing Ohr info
63. gs you have made 10 6 How do backup my UBS MYOB accounting data First of all you will need to find out where the software stores the data on your computer ey oy rere pire ret pre For UBS you just right click on the application gt Properties a Previous Versions and pull out the following dialog box The folder you find at aces Shotcut Compatibilty Start in is the one that you will want to copy and paste in to Bs VBS Accounting System 9 4 the Local Folder of the StoreageSync to backup Target type Application Target location UBSACC SD Target CA WUBSACCSO daccount exe M YO B Start in CAUBSACC90 By default MYOB saves its data file within the program folder ie daai Me c myob lt version gt lt filename gt myo or lt filename gt dat a depending on version for example C MYOB15 Comment __ __ ______ ______ So in the case of the example you will select C MYOB15 as your Open File Location Change Icon Advanced Local Folder and back up everything under this folder to a Remote Folder You will need to create a new folder i e MYOB15 under the Remote Folder to contain all the files and data you are backing from C MYOB15 ok Cancel A Copyright AfterOffice com Sdn Bhd All Rights Reserved 104 User Guide AfterOffice Storage Center Dfte office 10 7 Can I backup my Oracle MSQL MySQL data 10 8 have many files of 100GB or more How long will it take to backup onli
64. hared folder The information of the shared folder will be displayed in the Item Property window You can find out who the owner is and what access rights have been granted to you as shown in Figure 93 Copyright AfterOffice com Sdn Bhd All Rights Reserved 74 User Guide AfterOffice Storage Center Dfte Office Item Properties Name Brochure Sample Type FOLDER Modified 08 Apr 2008 05 36pm Size 32 8MB 34 379 589 Location Network Share Owner joey atterofice com Description some Other Company Brochure for Re fe renc Shared folder from joey atteroffice com Access rights given Read Write Dismiss this shared folder Figure 93 Item Property of a Privately Shared Folder To get an overall view of who is sharing what folder with you click on Shared Items gt Items from Others a aia Shared Items fa My Storage Items from Me Aa Public Share Aig Company Share j Company HomePage fam Brochure Sample oeyd atteroffice com Gag Private le Camas Sudo oey atofcscon res gE Private HomePage 3 EuiDons pe Eg Network Share Os Sse Mans _lrotergan Shared tems DropBox 1 Help Figure 94 Shared Items Showing All folders being shared to and from you Copyright AfterOffice com Sdn Bhd All Rights Reserved 75 User Guide AfterOffice Storage Center Dfte office 6 3 2 Create Network Share Folders To share a folder privately with other specific individuals y
65. hat profile 3 12 3 Start the Restore Process Now press the Run button to start the restoration 3 12 4 Change Direction Setting back to Backup Mode Once the restoration of the files and folders is completed you must remember to change the Direction Setting back to Local to Remote Backup Mode so that your data will be continued getting backed up off site and protected 3 13 Video Tutorial for Backup with StorageSync Go to http www afterotfice com download to look for the following link W Storage Sync Tutorial Figure 73 Video Tutorial for StorageSync Copyright AfterOffice com Sdn Bhd All Rights Reserved 57 User Guide AfterOffice Storage Center After A Chapter 4 Files and Folders Sharing with StorageSync 4 1 Share Files and Folders From One To Many Many To One and One To One 4 1 1 One To Many To share folders and files with a group of company members where you would update the content of the files and folders and most would just download and view This is applicable to the following scenarios 1 A Sales Manager who constantly updates the sales kits with latest pricing and promotional flyers and brochures and the Sales Team which requires them on the daily basis 2 The Headquarter which needs to share most updated documents with the multiple branches over the country or the globe 3 The Principal which needs to update on the distributors or resellers on the latest products information and pricing
66. having hire web designer or webmaster to perform frequent updates The e Catalog is required to run on top of the Storage Center as all the images of the products will be kept under the Company Homepage folder StorageSync in this case will help you to upload your images in one go to the Company Homepage folder once you have done organizing the folders and product images according to your categories Copyright AfterOffice com Sdn Bhd All Rights Reserved 98 User Guide AfterOffice Storage Center Dfte office 9 4 WebSMS Marketing Bulk SMS Companies and Individuals who wants to stay in touch with their staff and customers for regular updates of information such as announcements stock quotes price alerts news headlines exchange rates product availability sales amp marketing campaigns promotional activities etc can easily do so whenever the users are connected to the net SMS Box Mozilla Firefox lo amp A http vo afteroffice com cgi bin wo SID308794450ucivisbyem443 smsglue 7 Send SM5 Help Gateway International Gateway Quota 85 0 SMS Available 65 0 From AfterOffice ALERT Limit County Malaysia Phone Address Book Message 160 characters allow or 70 characters allow for Unicode Chinese etc Celcom 019 allows 153 characters only and 63 characters for Unicode 160 Send Copyright AfterOffice com Sdn Bhd All Rights Reserved 99 User Guide AfterOffice Storage
67. ht panel select Add network place When prompted Where do you want to create this Network Place choose Choose Another Network Location and click on Next In the Add Network Place Wizard follow the instructions to add a shortcut to AfterOffice at this URL http vo afteroffice com 8085 When prompted for a user name and password type in your email address and password Click OK Next name your Network Place like AfterOffice Storage Center When you have successfully added the shortcut an icon for your new shortcut will appear in the My Network Places directory All your documents are now accessible by double clicking drag and drop Copyright AfterOffice com Sdn Bhd All Rights Reserved 66 User Guide AfterOffice Storage Center Dfte Office Welcome to Virtual Office AfterOffice com Microsoft Internet REM Edit View Favorites Tools Help New r Open A GD media E Nes Sd Y Edit with Notepad omjlogin d Save S Page Setup Print Ctrl P Print Preview Send Import and Export Properties Work Offline Close More Technical Info more info Staff Login RS Login FREE Trial Hast lafteroffice com lt Ht gt l Opens a document in this window ji Fig 1 Partnership Info The following it is a step by step guide on setting up to use AfterOffice Storage Center as a Web Folder Under Microsoft XP Use your br
68. iles Run i Figure 70 Successful Profiles Import Restart StorageSync Copyright AfterOffice com Sdn Bhd All Rights Reserved 55 User Guide AfterOffice Storage Center Dfte office Once StorageSync is up again you will find all your profiles are back to the Profiles Window at the left column just like the following figure 4 Storage Sync 1 90 7 b 2 File Edit Help STORAGE LY sync oo a TPN estorage FA D Aafteroffice Browse uel Th Femote Folder sing afteroffice com ales Kult E l i ien Private dacs amilite SM database 7 Selection schedule NOC NOCZ Futures Trading Include subfolders Fersonal Copy empty subfolders ag Exclude Copy newer files only 4 Delete in destination if not in source Profiles Yanguard will run on Sat 6 Mow 2010 11 00 00 PM Figure 71 All Profiles Restored at the Left Column 3 12 2 Set the Profile to Restore Mode Now for each specific backup profile that you want to restore you must change the Direction Setting from Local to Remote Backup Upload to Remote to Local Restore Download Local to Remote Remote to Local Figure 72 Change Direction Setting from Backup to Restore Copyright AfterOffice com Sdn Bhd All Rights Reserved 56 User Guide AfterOffice Storage Center Dfte office For profiles that are originally and already in Bi Directional Setting Synchronization just Run will restore all files and folders of t
69. in Yluser Ll marketing C guest PENA Clteam_a C storagelgroup LItestgroup Ml storage Mhr O salesteam C sales Decat C 38group Subfolder Cl workflowadmin L support LI storageadmin Llinfo LIsalesadmin Ll voadmin Mluser LI marketing 1 guest Clteam_a Listoragelgroup LItestgroup I storage hr LI salesteam Li sales Lecat LJ 38group Sas PIRE T yo owadan support Ll storageadmin Llinfo L salesadmin Ll voadmin MJuser Llmarketing C guest Clteam a Listoragelgroup LItestgroup Ml storage Uhr O salesteam O sales Llecat C 38group SE Clworkflowadmin LI support Ll storageadmin Llinfo LI salesadmin Llvoadmin Mluser Cl marketing 10 guest Read Files in C team_a O storage group Cltestgroup VI storage Mihr O salesteam E sales C ecat L 38group Folder Clworkflowadmin Ll support Llstorageadmin LJinfo Llsalesadmin Llvoadmin Mluser Ll marketing C guest Write to Files in Clteam_a L storagelgroup LItestgroup Ml storage hr O salesteam O sales Llecat L 38group Folder Clworkflowadmin Ll support Ll storageadmin Llinfo Lisalesadmin Ll voadmin Lluser Ll marketing Cl guest Dele Pien Lteam a L storage group _Itestgroup storage hr L salesteam C sales Clecat L 38group Folder Llworkflowadmin Llsupport L storageadmin Llinfo Ll salesadmin Llvoadmin luser L marketing C guest Clteam_a C storagelgroup Litestgroup Ml storage Ohr O salesteam C sales LJecat L 38group Clworkflowadmin C support L storageadmin Clinfo C salesadmin LJ voadmin luser LJ marketing 1 C guest
70. ivately here Copyright AfterOffice com Sdn Bhd All Rights Reserved 14 User Guide AfterOffice Storage Center After A Shared Items is where you can view the folders you already shared to others as well as folders being shared with you by others Unsuccessful sharing can occur as a result of incorrect shared to email address Such entry will have the targeted email address displayed in a strike through manner The trashcan icon next to each entry can be used to remove a shared item DropBox contain files dropped to you by others When there is a new drop item the animated tray being filled icon is shown next to the DropBox N link N is the number of files in the DropBox Once the DropBox has been listed the icon is changed to a non animated empty tray Copyright AfterOffice com Sdn Bhd All Rights Reserved 15 User Guide AfterOffice Storage Center Dfte office 2 3 Web Storage Common Applications Action Buttons at the Bottom When you click at any Default Folder you should find a row of action buttons at the bottom column of the Web Storage These are the buttons that help you to manage your files and folders as well as to send huge files 2 3 1 Create New Folders Click on the New Folder button when you have come to the desired folder under which you like create a new folder Enter the New Folder name and its Description The description will help you find the folder easier if it is more accurate
71. ize Oo 1054853694 jpg 25 Sep 2008 03 47pm 90 6 KE Total items 1 Size 92 760 bytes Upload Delete Move Copy New Folder Rename Edit UnjLock DropTo Find Shortcut Encrypt Decrypt AVScan 9 Figure 35 Select the file and press Encrypt To encrypt a file select the file by checking on the checkbox of the file Then click on the Encrypt button to launch the below window Encrypt Mozilla Firefox ce f a http vo afteroffice com storage bin encrypt cgi had Encrypt In Company Share Member _ 1054853694 jpg PassPhrase TITITIT Repeat PassPhrase seeeseee Delete ori Tj nial file iTi ediately after successful TIC FP i WARNING You will need to recall the PassPhrase in order to decrypt your file later Done Figure 36 The Encrypt Window Copyright AfterOffice com Sdn Bhd All Rights Reserved 30 User Guide AfterOffice Storage Center Dfte office Enter the passphrase twice and press OK The original file will be deleted and left with the encrypted file now If you still want the unencrypted version of the file then uncheck the Delete original file immediately after successful encryption lf you choose to use the Encrypt function you are responsible to remember the Passphrase that you entered If you forget the Passphrase you will not be getting back the original file before you encrypted Folder Contents Disk Usage 29 mm 3GB 10GB Company Share Memb
72. k Delete gt My Folder E e Storage activated huat8803 S e Storage Team 2 33 PM 0 4K T Sales Management Sales Report Ekowood International Berhad estherchan afteroffice com 2 26 PM 0 4K SA Folders E kg RE Online Storage AfterOffice Storage Center S ICT Support IDMS 2 25 PM 447K B Address E FW Hrdware Price Sia Soon Aun 2 24 PM 283 4 K B Rules E Re Fwd Sol RE Marketing with WebSMS Esther Chan 2 10 PM 3 6K General m ae 5 Optio E B kg Re dev Storahe new UI BUG Gigi s schedule Pojen 2 07 PM 18K 4 ns H Statistic E HR JobStreet Year End and Xmas promotion lt ben jobstreet com 2 06 PM 10 8K F Junk Setting ial B MH e storage UI 2 0 MB hiAS S pojen afteroffice com 1 52 PM 0 3K E Sales Management Sales Report PRINT SOLUTION lily afteroffice com 1 27 PM 0 2K SMS History EJ 2 Sales I PRINT SOLUTION gt Brochure WebSMS lily 1 23 PM 163 4 K Notepad B B or E a Sales Pusat Computer RT gt Brochure WebSMS lily 1 19 PM 163 3 K ookma T i s Management s Repo sat Computer ily afteroffice com gt To Do List E Sales Ma t Sales Report Pusat C ter RT lily afteroffi 1 18 PM 0 3K i Enhancement coding su under task detai enhanceme pojen afteroffice com A Transit T 3 Enh t cod b tab under task detail mH PM enh fleroffi 1 17 PM 1K Queue m E B f Enhancement coding sub tab under task detail IMH PM enhanceme pojen afteroffice com 1 15P
73. ld of StorageSync as the source folder to backup refer to Chapter 3 for more details However please remove Outlook pst at the end after pasting to the Local Folder Copyright AfterOffice com Sdn Bhd All Rights Reserved 102 User Guide AfterOffice Storage Center Dfte office Account Settings es Data Files Outlook Data Files MM EENETI EEREN e e TN ee Se r n l II c m r I E mail Data Files R55 Feeds SharePoint Lists Internet Calendars Published Calendars Address Books Add Eg Settings wr Set as Default Remove Open Folder Mame Filename Comment Archive Folders archive pst in CHUsers Tan app CatalLocallMicrosoft Outlook Personal Folders Outlook pst in Cr Users Tan 4ppDatalLocall Microsoft Outlook Default Fersonal Folders Sl General ges Mame ersonal Folders Filename Ci Users Tan oppDatalLocallMicrosoft Outlook Quel Select a da isplay the Tell Me More Folder that Format Personal Folders File Outlook Changes the password used to access Change Password the personal folder File Reduces the size of vour personal eee EET Folder File ss Close Comment OK Cancel Apply Options 2 For Outlook 2010 File gt Account Settings gt Account Settings gt tab Data Files Outlook 2010 Then follow the same procedure as the Double click on the Personal Folders Copyright AfterOffice com Sdn Bhd All Rights Reserved 103 User Guide After
74. lete Save Rename Clone Aun Figure 76 CEO receiving Management Reports from the Management Teams Copyright AfterOffice com Sdn Bhd All Rights Reserved 60 User Guide AfterOffice Storage Center After A 2 The CEO should take note that the files and sub folders under the Local Folder in re the figure above the Management Reports folder will be constantly be updated or replaced with the content by his management teams Therefore if the CEO would F like to keep a copy of all the files and folders of today to make sure the reports will not be altered or changed by anybody he or she would have to copy and paste the Management Reports and rename it i e Management Reports 11 Nov 2010 Do NOT save the new folder under the Management Reports folder 4 1 2 2 Many Direction Setting at Local to Remote Backup Upload In this example the Sales Manager representing the Many has set the Direction to Local to Remote Upload in order to upload and share his her reports with the CEO or directors Every time after a scheduled or manual Run the CEO or directors will receive an email notification the Logs informing which file has been updated so the CEO or directors can choose to manual Run the Management Reports Profile to get the update Once the CEO s Run is completed he she will be informed by email as to which file in his her local Management Reports folder has been modified or newly created
75. lkkgoh kkgoh Meetin artemalgroup Claaron aaron Cl kklov kklow g feedback c O Logo Bovine arden abe fabec kuan kuan Webstats guest Cl admen admen CI kum ikum SMTP settings hkh Clarian alan CJiarry gan larry gan hr MV alex falex Cl liangtyan LiangTyan Fui FTP info info ew sete Llalexloy alexloy Jiim lim LAMP info inquiry AEM py taieri j Wiis 13 j i alexubago alexubago isun isun Public Access ienel iugij Callen tallen C logisticmember i logisticmember Global Junk control ww Clalson talson Cl louiseyap louiseyap Junk expiry ee Llandrea andrea Cl isn 1sn HumanTouch reseller Llandychiew andychiew Mimanager manager Global Email Rules sales Clandylau andylau Clmaziah maziah Mail Footer piu y Clandylim iandylim Clmeeijen imeeijen salesaa Make Payment ria Scere Mlavomaster avomaster CJmichelle michelle salesadimin M ae aaa jE SORE Jb2bmember b2bmember Clmslim mslim sms C casasc casasc CJ newnew newnew storage Mlcatherine catherine Jnorliza norliza storagel group storageadmun O cheeheng cheeheng E O patrick patrick This is where you will create all the groups you need and where you will select the users who belong to those groups At the bottom of the Group column second left column you will find a field where you enter the group name and a Create button to create as shown in the following image Foaditun Fotalk voui webdesign webdesi
76. ll files being uploaded or backed through Web Storage or StorageSync will undergo the antivirus scanning Web Storage will provide immediate feedback where as StorageSync will provide the full report in the Log Copyright AfterOffice com Sdn Bhd All Rights Reserved 32 User Guide AfterOffice Storage Center Afte office Report The AVScan here will be useful if you are saving attachment from AfterOffice Webmail to Storage Center Copyright AfterOffice com Sdn Bhd All Rights Reserved 33 User Guide AfterOffice Storage Center After A Chapter 3 Off site Backup with StorageSync StorageSync is the software developed by AfterOffice that makes the off site and online backup possible You should install StorageSync on your notebook desktop PC or server so that all your critical data will be automatically backed up off site via the Internet 2 Storage Sync 1 90 7 File Edit STO RAGE Tue 2 H ov 201 0 1 45 20 PH SYN Settings Logs Nutact Local Folder ee eshorage j D atterottice Browse demol ho my Remate Faide sing afteroffice cam test AQ Sales Kit a dPrivate docs Browse Training arnlife selection Schedule Options Sh database tkyoko Files Folders amlifez includ NOC Dee W Copy all HOCe Mf Include subfolders Schneider Copy empty subfolders HST Exclude W Copy newer files only Phatas and Imanes Delete in destination if nat in source Profiles Hew Dele
77. main and external users with an email address Storage Center users of course have an added advantage which will be revealed shortly Now let see how a DropFile works First select the file s that you would like to drop send by checking on the checkbox Then click on the DropTo button to launch the DropFile Folder window as shown in the below figure Drop File Folder Mozilla Firefox Foc C fa Wikies Cinici A http vo afterotfice com storage bin dropto cgi ri From storage Private Ara house z To e mail shoujen vo my HE 05 Private Ara house ie devist txt Oo DSCFO0071 JPG Subject ew DSCF0072 IPG SURG EWE Sending Files without attaching O w DSCF0073 JPG O EJ DSCF0074 JPG E O kd DSCFO0075 JPG Or DSCF0076 JPG Language of E mail content L i English r DSCF0077 IPG Engish r Q This drop will remain available for O EJ DSCF0078 JPG oO DSCFO079 JPG Notify me when recipient picks up file P i r Yes O kd DSCFO080 JPG E O w DSCF0081 JPG GY DSCFO082 JPG J deviist bet _J DSCF0071 JPG Upload Delete Move Copy New Folder Rename Edit UnjLock DropTo fox cance 4 Figure 24 Launch the DropFile Folder window and Enter the Email Address of the Recipient At the To e mail field enter the email address of the recipient If you have more than one email address separate them by comma Optionally you can choose how many days the file URL link s will
78. me Date Size a Private HomePage E amp ForTestGroup 05 Aug 2009 11 15pm Cg Network Share O Or Incoming 05 Aug 2009 03 01pm ar Sharad Gens C Oo a Marketing 13 Mar 2007 11 35pm eg DropBox 0 T O Py Ravlex 28 Jul 2008 05 17 pm Hep O piread 24 Jun 2009 12 23pm O Py sales 10 Apr 2009 10 29am O om Storagel Folder 04 Nov 2009 02 51pm F F Team_A_Folder 06 Aug 2009 12 28am E om Training 25 Nov 2009 12 00pm O O quo_wellnessslab_webmailpackage april06 pdf 22 Jun 2009 04 03pm C Select All Total items 10 Size 125 433 bytes Upload Delete Move Copy New Folder Rename Edit Un Lock DropTo Find Shortcut Encrypt Decrypt AVWScan 2 Click on the blue round icon with an i in the middle at the same row of Company Share you will come to the following page As you can see there are 8 tasks a group can perform You will have to be very careful which group can perform these tasks Update UCAR Setting is the most critical one which should be strictly controlled by voadmin only The selected group will be able to control which group can perform the tasks The following example shows you the flexibility of the system which allows you to appoint any other group to perform this task as well Therefore be very careful with the group selection for this task Copyright AfterOffice com Sdn Bhd All Rights Reserved 92 User Guide AfterOffice Storage Center Dfte office 5 1 Actions and Access Control under
79. ministrator avomaster creates a new folder for the Marketing group of the company to share and collaborate Only members of the Marketing group will be able to perform the listed tasks under the Access Control on the Marketing folder except for a few critical tasks such as Delete Folder Rename Folder and Delete Files in Folder Folder Contents Disk Usage 0 8 O a Company Share Name Date Size 1 Accounts 31 May 2009 09 20am E oO Guest Folder 31 May 2009 09 41am lal oO Management 15 Nov 2009 10 49pm P Marketing 10 Nov 2010 01 39pm Select All Total items 4 Size 0 bytes Figure 91 The Marketing Folder Created under Company Share 6 1 2 The use of Lock and Unlock in Company Share When sharing or collaborating on the same file you and your team might want to take advantage of the Un Lock feature as it is one handy way to make sure that while you are making changes on the file nobody will be able to perform any update to the file that you have Locked If other users would like to update it they will have to wait until you have unLocked the file Then only should the next user Lock and download the file for editing For more details on how to use the feature refer to Chapter 2 3 8 Lock and Unlock Files 6 2 DropFile and DropFolder using DropTo Function This is feature can be applied to both Storage Center or external users Instead of emailing with file attachment the
80. n Setting is Local to Remote Upload and email addresses of the CEO and COO are entered into Use alternate E mail address 4 1 3 2 The Other One s Direction Setting at Remote to Local Restore Backup Continue with the previous example the CEO and COO will need to configure the Direction setting the other way around to the Remote to Local to be able to download reports generated by the CFO Also the Remote Folder for the CEO and COO will be under the Network Share Finance or Network Share folder name given by the CFO Please refer to Chapter 6 3 for more details on Network Share Settings Logs Local Folder L Users User Finance Browse l Remote Folder sing atterottice com Network ShareFinance Browse Selection Schedule Options SSL file transfers L Enonpt amp compress remote files enc Verify after transfer Password Ww Send log report by e mail Repeat it C Only after a scheduled run Ciise altemative E mail address iW Anti virus scan Enable resumption of transters part Do not abort even if many errors iW Use delta transter if possible Save Run Figure 79 Setting of the CEO and COO to Receive Files Updates via Network Share 4 1 3 3 One To One Synchronization If the CFO has granted both READ and WRITE access to the CEO and COO the sharing could be both ways and therefore the Direction Setting can be at Bi Directional or Synchronization 3 Copyright AfterOffi
81. n choose to have abc vo com my as your sub domain if it has not been taken When you login it will be as follows Host abc vo com my Enter the domain name Name david Password sees Forgot password Login Figure 3 Logging in with AfterOffice Domain 2 1 2 Landing Page for Storage Center ce Home Email Profile Bulletin Meeting BizApp Sales SMS Storage Calendar Project Contact Logout Welcome Ng Shou Jen Announcement STAY CONNECTED anytime anywhere Account Status Calendar Virtual Office Pore October 2010 3 4 6 f 2 i Account Information 10 41 12 13 14 15 16 admin ams devtalk devteam 417 ig 19 20 21 22 4 23 cat_admin floadmin hr hradmin leave_group 24 25 26 27 28 29 ao management marketing rd rep 34 Group root sales salesadmin salesmanager service Today is October 30 2010 smaccess storageadmin support user woadmin e Webdesign webdesignadmin Search B Level L Ea aeae e NE Enter here tf User Guide Help Workflow Status Figure 4 The Landing Page Once You Login Copyright AfterOffice com Sdn Bhd All Rights Reserved 11 User Guide AfterOffice Storage Center Dfte Office Figure 4 shows a full fledge Storage Center at work with all possible modules plugged in Storage and Profile are the menu items you will be using Clicking on Storage leads to the Web Storage as below W T hers i A i E ro
82. ne It depends on the broadband connection that you have subscribed to While High Speed Broad Band might take from 15 hours to 2 days normal broadband can take up to weeks or months depending on your bandwidth However we do offer a one time physical data transfer to our Storage Center That can be done via any storage medium external HDD USB thumb drive CD DVD etc Please call to check for the physical data transfer service rate Copyright AfterOffice com Sdn Bhd All Rights Reserved 105
83. ntdeevecseeesbdeaeoneeetees 64 4 2 Share Files and Folders among Alll cccccccesceeeeceeeeseeeeeseeeseeeesceeesaeeesaseneass 64 4 2 1 Direction Setting at Bi Directional SyNChroniZe 0 cece c cece cence cence eeeeeeaeeaes 64 B22 EMA NOCA HO Mia seceoe ssa E E E EE E 64 Copyright AfterOffice com Sdn Bhd All Rights Reserved 3 User Guide AfterOffice Storage Center After A Chapter 5 Access Storage Center via WebDAV nnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn ne 65 5 1 Underlanding Ol VWeEDDAY eciusacccencrutossssenacdieoads aasacdeweccennaedseoedoatsceatueeessenades 65 5 2 Setup Web Folder on Windows EXxplorer cccccecce cece eee eeeeeeeeeeeaee esate eeaee eas 65 5 3 Video Tutorial for Access via WeEDDAV ccc cece cece e cece eee eeeaeeeeeaeeeeesneeeeaas 70 Chapter 6 3 Ways to Share Files with Storage Center ccccseeeeeeeeeeeeeeeeeeeneeeees 71 6 1 Share via Company Share FOIder cccc ccc cece cece cece cena tenes eeeee seat eeaeeeeateeaneees 71 6 1 1 Setup Folders with Group Access Rights cccccceceececeneeeeeeeeenaeeenaeeeens 71 6 1 2 The use of Lock and Unlock in Company Share ccccceeeeeeseeeeeeeeeeeeaes 72 6 2 DropFile using DropTO FUNCTION c cece cece cece e eee ee ee ee ease ee eeeeeeesaeeeenaaeeeeganens 72 6 2 1 Solution for Sending Huge FIleS c cece cece cece cece eee eee tenes seat eeaeee
84. oad all links with BitComet This Frame gt Require email New Copyright AfterOffice com Sdn Bhd All Rights Reserved 84 User Guide AfterOffice Storage Center Dfte office With the link that you have just copied you can save it in a text file and store it in your Storage Center Email to your customers or business associates when they need to send you huge files but email has failed Alternately you can also put the link up on your website where your customer and business associates can easily click on and come to the upload page like below Upload File To Company Share Incoming If you wish to upload more files in one go click here FIRST File to Upload V Replace existing file V Scan files for viruses UPLOAD CANCEL Copyright AfterOffice com Sdn Bhd All Rights Reserved 85 User Guide AfterOffice Storage Center After A Chapter 8 User Control Access Right UCAR 8 1 Understanding of UCAR In order to make sure the data is protected from being accessible by everybody or to specific groups of people access rights control is necessary In AfterOffice Storage Center we have UCAR which stands for User Control Access Rights UCAR allows the Storage Center administrator to determine which group of users can access the Storage Center application and the default folders as well as the sub folders In additional the administrator can also determine which group of users can
85. older In Company Share New Folder Incoming Description Copyright AfterOffice com Sdn Bhd All Rights Reserved 82 User Guide AfterOffice Storage Center Afte office Step 9 Check on the access control task for guest group accordingly as below Now you can press the CREATE Access Control cea S List Folder lmarketng lvipguest Vlvoadmin admin user El guest E Content sales l account voeng management Delete Folder marketing l vipguest V voadmin admin luser guest r sales account voeng management Rename Folder I marketing lvipguest Vlvoadmin C admin luser C guest C sales account C voeng _ management Visible sales account voeng management Create Subfolder marketing Flvipguest Zivoadmin Fl admin Fuser El guest E sales account C voeng Sl nmeepeneet Create Files in marketing vipguest V voadmin admin Vluser guest 10 Folder sales account voeng management Upload Files into marketing lvipguest Mlvoadmin Cl admin luser M guest C Folder sales account voeng _ management Read Files in marketing V vipguest V voadmin admin Mluser guest 10 Folder sales account voeng management Write to Files in marketing lvipguest lvoadmin Cl admin Cluser Cl guest i Folder sales account C voeng _ management Delete Files in marketing vipguest voadmin admin luser g
86. oragesSync 1 90 1 Setup Welcome to the StorageSync 1 90 1 Setup Wizard This wizard will guide you through the installation of StorageSync 1 90 1 It is recommended that you close all other applications before starting Setup This will make it possible to update relevant system files without having to reboot your computer Click Next to continue Figure 42 Run the StorageSync Setup Program and Follow the Wizards Copyright AfterOffice com Sdn Bhd All Rights Reserved 35 User Guide AfterOffice Storage Center Dfte Office StorageSync 1 90 1 Setup Choose Install Location Choose the folder in which to install StorageSync 1 90 1 Setup will install StorageSync 1 90 1 in the following folder To install in a different folder click Browse and select another folder Click Next to continue Destination Folder r 1 Program Files StorageS Browse j 7 Space required 6 4MB Space available 353 6GB eae rarn 1 of tal System Ye E Figure 43 Choose Your Destination Folder or Let Wizard Chooses It is advisable to keep the box checked for Start StorageSync when Windows starts Storagesync 1 90 1 Setup Installation Options page Select installation options you want Additional Installation Options Figure 44 Click the Install Button to start the Installation Copyright AfterOffice com Sdn Bhd All Rights Reserved 36 User Guide AfterOffice Storage Center Dfte office p
87. ou sure you want to proceed Cancel Figure 100 Click OK to Confirm To reject a private folder being shared to you by other click on the Trash Can as well then click OK to reject Copyright AfterOffice com Sdn Bhd All Rights Reserved 78 User Guide AfterOffice Storage Center Dfte office Chapter 7 Convenient Features for the Public Storage Center has installed features that allow the public such as your customers business associates your vendors to share files with you and vice versa 7 1 Public Link for External Users to Download Files Earlier we have mentioned about the Company Homepage folder as well as the Private Homepage folder All the files stored under both folders can be viewed by the public via a URL link Company Homepage folder is only accessible to the Administrator admin of your company domain The Administrator can build a company related homepage here Link to this homepage is http vo yourdomain com storage nomepage yourdomain com index html or http vo yourdomain vo com my storage homepage yourdomain vo com my index html Alternately a public link for a file or image can be generated by replacing index html with the file name For example if you have a file called icon_Living1 JPG under Company Homepage property CasaDesa you just have to replace the index html with property CasaDesa will do as shown in Figure 101 and 102 Stor Cente 7 e m i _ a e
88. ou will need to create a Network Share Folder First go to your Private Folder and click on the Item Property of the desired folder to be shared privately T Folder Contents A My Storage g Public Share Disk Usage 1 Ge 7GE 10GB ai Company Share HH f A Private Fg Company HomePage Name Date Size Fly Private ee f1 Cq Private HomePage m oO Ara house 31 Oct 2010 08 33pm f g Network Share F o m Eir 04 Aug 2006 04 07pm Shared tems E on China Mobile 29 Aug 2006 12 08am DropBox 1 O py docs 06 Sep 2010 11 12am Ep E m fat keong 14 Jun 2007 10 57pm Figure 95 Click on the Item Property of the Desired Folder to Share Next enter the email address of the specific individual on Storage Center into Shared to grant Read Write access or both Then click Update Sharing This individual should be on the same domain i e afteroffice com in the following example Item Properties Name Ara house Type FOLDER Modified 31 Oct 2010 08 55pm Size 5 3MB 5 581 072 Location Private Owner sjng atterofice com Description ig shoujen afteroffice com E Ara house E Ara house Figure 96 Enter the Email Address of the Specific Individual Copyright AfterOffice com Sdn Bhd All Rights Reserved 76 User Guide AfterOffice Storage Center Dfte Office Once updated your folder will look like the following figure H f Private Name E Ou Ara house Figur
89. owser to mount your Storage as Web Folder open browser first IE and select Open from the File Menu as shown in Fig 1 A dialog box will appear as shown in Fig 2 after you have performed as instructed in Fig 1 Type the full URL to the VO server in this case http vo afteroffice com 8085 You can also use your own domain for this http vo yourDomain tld 8085 where yourDomain tld is the real domain with AVO Check the box for Open as Web Folder and click OK Copyright AfterOffice com Sdn Bhd All Rights Reserved 67 User Guide AfterOffice Storage Center r pen Type the Internet address of a document or folder and Internet Explorer will open it for you bal Open http vo afteroffice com 8085 Open as Web Folder E WEB HOSINGEN WHAT are our Services D WHO are We e More Technical Info more info 2 wA Staff Login Partnership Info 7 i EES Login FREE Tr REE Trial Mnets aferofice com e Internet lt 2 Fig 2 gt After ME v After you have completed the above a dialog will appear as shown in Fig 3 Type your full email address in the User name column And proceed with your AVO password Click OK when done Copyright AfterOffice com Sdn Bhd All Rights Reserved 68 User Guide AfterOffice Storage Center Dfte office The WebDAV chent will attempt to connect to the Storage server The Storage directory will be shown a
90. r whole team s email addresses entered in the field Separate the email addresses with comma Make sure you Save the changes of the settings 4 1 2 Many To One To be able to view updated files and folders from different groups This is applicable to the following scenarios 1 A Business Owner CEO Manager who needs to read up reports from the Managers Sales Teams Production etc 2 The Secretary Personal Assistant who needs to compile reports from different sources and submit to the CEO etc 4 1 2 1 One Direction Setting at Remote to Local Restore Download A CEO might want to just receive and read the management reports from his management teams therefore the Direction Setting should be Remote to Local Download Settings Logs Mutact estorage Local Folder ceo C Users User Documents Management Reports Browse AD Sales Kit Tenna Femote Folder zing atterothice com SM database Browse NOC NOCE Selection Schedule Options Photos and Images 7 B glocomp SSL file transters C Encnpt amp compress remote files enc Futures Trading W Verify after transfer Password Personal I Repeat it marketing M Send log report by e maill BE O Only after a scheduled run vanguard Use alternative E mail address WW Antivirus scan J Enable resumption of transfers part Profiles Do not abort even if many errors Use delta transfer if possible Hew De
91. s l AS G Home Email Profile Bulletin Meeting BizApp Calendar Project Contact Logout Help Storage Center A My Storage A E Public Share gC Shar h asii j Public Share Private Private j Company HomePage HomePage HomePage g Private H a Private HomePage Network Share bz Shared tems Network Share Member y OropBox 0 Help r E Hew Shortcut Delete Shortcut Find File Folder Figure 5 Web Storage 2 1 3 Change Your Password Click on Profile at the menu then Password to change your password NZ Profile za _ HTML oes f Password Appearance Theme Menu HTML Editor d K v ea j Disk status Anti virus Security Log Admin Tasks Figure 6 Profile Copyright AfterOffice com Sdn Bhd All Rights Reserved 12 User Guide AfterOffice Storage Center Dfte Office Change Password Help Figure 7 Change Password Enter your current password at the Current Password field then enter the new password at the New Password field and enter the new password again at the Verify New Password field Click the Update button and you can close the window click the cross at the upper right 2 1 4 Help on Web Storage ar i ee w E i i o o BD o ma ff a S z So wa ae ddel w be ne Home Email Profile Bulletin Meeting BizApp Sales SMS Storage Calendar Project Contact Logout Helg Storage Center Folder Contents s E My Storage g Public Share Disk Us
92. s follow f3 http vo afteroffice com 8085 Microsoft Internet Fxnlorer ja m x PK WevDay Storage User name Password Remember my password Searching for items Internet Fig 3 A shortcut to this Web Folder will be available in the My Network Places You have successfully enabled the Webdav client to connect to the Storage Server You may double click on the shortcut to bring you to your Storage Center on the web Fy htip vo afferoffice com 8085 Microsoft Internet Explore Sieg File Edit View Favorites Tools Help we 3 sack P x g5 B po Search I Folders mE Address e http vo afteroffice com 8085 v i Go a E i Company Company Private Private HomePage Share HomePage Other Places g Web Folders E My Documents E My Network Places Public Share 5 objects Fig 4 Copyright AfterOffice com Sdn Bhd All Rights Reserved 69 User Guide AfterOffice Storage Center After A Known limitations gt Opening a document by double clicking If your PC Mac operates using Office 2000 or later documents of the type Word doc Excel xls PowerPoint ppt located on your virtual disk can be opened by a double click on the file You can therefore modify and save them directly to the server If your files do not open automatically with a double click you must save them to the hard disk of your machine using drag and drop before you can open and modify them Similarly you
93. s Reserved 6 User Guide AfterOffice Storage Center After A Features e Automatic backup of your critical business data off site e Central file and backup storage e Antivirus scan on all files being backed up e Built in encryption for additional files protection e No hardware and software to purchase hence no system administrator necessary e Keep a daily weekly and monthly version if you wish e Resume ability allows you to resume the backup after an Internet disconnection e Incremental backup allows the transfer of only the modified portion of the files e Restore files and folders to their original paths e Synchronize your files and folders in all your computers e Synchronization among multiple branches e With Web Storage you can access your files and folders anytime anywhere e You can still access the files via Web Storage during a restoration e Share files and folders with your colleagues or business associates e UCAR allows folder access and actions of specific groups e DropFile makes sending huge files so easy and problem free e Receive files from the public e Public link available for external users to download files or web pages e Your business partners or customer can upload file via a Public Link Copyright AfterOffice com Sdn Bhd All Rights Reserved 7 User Guide AfterOffice Storage Center Dfte office Three Ways to Access Storage Center 1 Web Storage Access the Storage Center via a web browser It can be any browser of
94. ser lmarketing Ll guest Rename Files Clteam a Listoragelgroup Litestgroup Ml storage Ohr O salesteam O sales LJ ecat Cl 38sroup O workflowadmin C support L storageadmin LJinfo LJ salesadmin L l d Eolie voadmin luser LJ marketing L guest Update UCAR Copyright AfterOffice com Sdn Bhd All Rights Reserved 93 User Guide AfterOffice Storage Center Dfte office Step 6 Configure Group Actions for Sub Folders under Company Share Item Properties cP Name ForTestGroup Type FOLDER Modified 05 Aug 2009 11 15pm Size 130 6KB 133 763 Location Company Share Owner sjng lookatter com Description Update Description Access Control Cteam_a Listoragelgroup MI testgroup Ml storage Mhr O salesteam C sales Ll ecat Y 382roup Llworkflowadmin O support L storageadmin CJinfo L salesadmin Llvoadmin Mluser L marketing M guest Clteam_a Listoragelgroup LItestgroup Y storage LJhr salesteam Li sales Lecat Ll 38group Delete Folder workflowadmin L support Ll storageadmin Llinfo Cl salesadmin Llvoadmin Lluser LJmarketing 1 C guest Cteam_a O storagelgroup LItestgroup Mlstorage Chr O salesteam C sales Lecat L 38group Rename Folder Ll workflowadmin L support O storageadmin LJinfo L salesadmin Ll voadmin Lluser L marketing Cl guest Clteam_a Listoragelgroup Mltestgroup Yl storage Mhr LI salesteam Clsales Lecat M 38group List Folder Content pe zi Clworkflowadmin L support Ll storageadmin Llinfo L salesadmin Llvoadm
95. te Rename Clone Personal will run on Wed 3 Noyv 2010 12 00 00 AM Figure 40 StorageSync will backup your Critical Data Off site automatically 3 1 System Requirements e Windows XP Windows Vista Windows 7 Windows Server 2008 Windows Server 2003 Mac OS Linux e Atleast 300Mhz CPU clock speed 128MB RAM and 20MB of free disk space e Internet connection and a valid account for Storage Center with AfterOffice Copyright AfterOffice com Sdn Bhd All Rights Reserved 34 User Guide AfterOffice Storage Center Dfte office 3 2 Where To Download StorageSync You can go to http www afteroffice com and click on the Download button to get to the Download page or simply go to http www afteroffice com download Download Already signed up Go ahead and choose your platform below to download StorageSync If you don t yet have a AfterOffice Storage Center account please Sign Up Here first to start your free trial You will then be given instruction on how to complete the download process Note You only need to install StorageSync once on each of your computers Anytime a new version of the software is released you will be upgraded automatically v A Windows Mac Linu Download Download Download Figure 41 Download Page for StorageSync 3 3 How To Install And Configure StorageSync Once downloaded the StorageSync Program run it and let the wizard guide you through St
96. tern Examples Example pattern com exe bin What it means means to match files ending with com exe or bin Folder Include Exclude The Folder Include and Folder Exclude fields works very much like the File Include Exclude fields but it applies only to folder names Thus you can selectively include exclude particular folder by their names Copyright AfterOffice com Sdn Bhd All Rights Reserved 51 User Guide AfterOffice Storage Center After A 3 11 Options Setting Tab The Options Tab lists the remaining settings controlling the behavior of the profile run This section describes each of the optional setting Most of the recommended settings are selected by default Selection Schedule Options SSL file transtera Encrypt amp compress remote files enc v Verify after transter Password Repeat it J Send log report by e mail 4 Only after a scheduled run Do not abort even if many errors Use alternative E mail address v Antivirus scan v Enable resumption of transfers part Use delta transter if possible Figure 66 StorageSync Options Tab 3 11 1 3 11 2 3 11 3 3 11 4 3 11 5 SSL file transfers tells the program to employ Secure Socket Layer when transferring file content Slight speed degradation to overall transmission speed is expected when SSL Transfer is enabled Enable or disable SSL transfers depending on the sensitivity of your data Verify after transfers t
97. this case newer files will be transferred and they may be New Delete sourced from your local computer or from the remote server depending on their Rename Clone Figure 56 Profiles timestamp So in such a run it is possible there may be file transfer in both directions See Figure 58 for the 3 types of direction setting Change the setting by clicking on the icon settings Logs Mutact Local Folder eshorage D afteroffice Browse demo my s a Remote Fold zing afteroffice com AD Sales Kit a enoe oger ngl E iaa Privatedacs JES Figure 57 Local Remote Folders and Direction Setting Copyright AfterOffice com Sdn Bhd All Rights Reserved 45 User Guide AfterOffice Storage Center Dfte office Local to Remote Remote to Local Bi directional Backup Restore Synchronize Figure 58 Direction Setting Backup Restore Synchronize 3 7 Schedule Your Off site Backup Once you have created the Profile and selected the Local Folder as well as the Remote Folder with the desired Direction Setting Local to Remote in this case for Off site Backup you can then schedule your backup by checking Active selecting Daily Weekly Monthly and starting at your desired time as shown in Figure 59 Remember to save your setting by pressing the Save button Once it is saved the Save button will be grayed out as below 4 Storage Sync 1 90 7 L E as File Edit Help Fi STORAGE
98. uest i Folder sales account voeng management Rename Filesin marketing lvipguest lvoadmin l admin luser C guest Folder sales account voeng management Step 10 Now go to Profile gt Admin Task gt Public Access to setup the access point like below Enter your preferred Access name or just follow below As user has to be customerupload and choose File Upload Company Share Incoming as highlighted in the figure Click New and look for Customer Upload in the Access Name list Copyright AfterOffice com Sdn Bhd All Rights Reserved 83 User Guide AfterOffice Storage Center Dfte office Gf Admin Public Access Access name User Access point New access point Access name As user 4 Access point Bookmark Options Single session for all access E Require name E Require email Step 11 If you are using Firefox right click on the Access Name Customer Upload and select Copy Link Location If you are using Internet Explorer the equivalent function is called Copy Shortcut i Admin Public Access Help Access name User Access point gt E ER customerupload http v021 afteroffice com storage bin uploa i Open Link in New Window New acci Open Link in New Tab Acces Bookmark This Link Save Link As Send Link Copy Link Location G Download Media Files e incoming G Download this with BitComet w Downl
99. utton under the Profiles section Enter the name of your profile and click OK The new Profile should appear the left column of StorageSync as in Figure 56 STORAGE SYNC 3 6 2 Select the Local Folder The Local Folder field specifies the path to a folder in your computer It could be the source of files to be backed up to server or the destination for files from the server The AfterO fice direction setting will determine this as in Figure 57 Hutact eshorage 3 6 3 Select the Remote Folder demol ho my AO Sales Kit The Remote folder field specifies the path to a folder on the server Storage Center It Training could be the destination folder for the files from your computer or the source of files to SM database l l NOC be downloaded to your computer Again the direction setting will determine this HOLS Fhotos and Images 3 6 4 Select the Direction Setting Backup Restore and Synchronize glocomp Futures Trading The icon immediately to the left of the Local Folder and Remote Folder fields shows the Personal selected direction setting The computer image represents your computer and the globe LS Ras represents the remote server Storage Center A green arrow in between shows the eee 3 direction of the copy either from local to remote folder or remote to local folder A third case of two green arrows appearing means bi directional transfer This is sometimes Prot termed as synchronization In
100. ve user directory Below are 2 options to locate your Outlook PST files Copyright AfterOffice com Sdn Bhd All Rights Reserved 101 User Guide AfterOffice Storage Center Dfte office Option 1 For Outlook 2007 and previous versions If you re using Outlook 2007 simply go to File menu then select Data File Management You will see a list of all data files used by Outlook including archives if any Simply click on the data file you want to know its location path and then click on Open Folder button A Windows Explorer window will open and go directly to the storing folder Select File Data File Management from the menu in Outlook li Inbox Microsoft Outlook File Edit View Go Tools Actions Outlook Connector Help New b 7 Open nbox All Mail tems Dril jed By Custom Close All Items Bare no tems to show in this view Folder t Data File Management N Import and Export Archive Page Setup I ie Print Ctri P Work Offline Exit Double click on the Personal Folders A Dialog Box for Personal Folders will be launched Select the Filename and Copy Ctrl C or right click and select copy Create a Profile by the name of Outlook or any name you are comfortable with in your StorageSync and make sure the Green Arrow Direction setting is Local to Remote by moving the mouse over it Now you can paste the Filename at the Local Folder fie
101. ved 19 User Guide AfterOffice Storage Center Dfte office Paste Mozilla Firefox i a ra http vo afteroffice com storage bin paste 7 F Move Folder Contents From Private Human Kesources To Company Share HR amp f l Company Share HR Name E 0887035 8nomimation form pdt OK CANCEL Total items 1 Size 254 613 bytes 08870358nomit ation form pdf Done Figure 15 Click OK to confirm and the files is moved to Company Share HR Folders can be moved in the same way too 2 3 5 Copy Files or Folders select the file to be copied by checking the checkbox of the file Then click on the Copy button and you will come to a similar screen shot as below FE Company Share M H E Company HomePag Folder Contents iy Private El Ara house A Fp A oO Company Share HR Alig China Mobile t Na Bi docs Fi O 08870358nomination form pdf 4 3 fat keong 4 63 Futures Tradins 2 hack Total items 1 Size 254 613 bytes G Human Resour ETER PE E E T T ets oe a a E a G inbo Navigate to a destination folder to copy the items to then click Paste Paste Cancel Sm an You may browse or create folder with the popup navigator Browse y popup navigator Browse Figure 16 Click the Copy button and navigate by clicking the Private Human Resource folder Next navigate to the desired folder you would like to place the file i e
102. ves time and bandwidth since the file content is not transmitted from the beginning again This option is enabled by default 3 11 8 Use delta transfer if possible enables or disables a feature called delta transfer This is another time and bandwidth saving feature especially for cases when there are large files being transmitted regularly but each update contain only small amount of changes delta within the file Delta transfer analyzes the earlier transmitted copy of a file in the destination and determines the parts that differ from the updated copy in the source Then only the differing parts delta from the source file is transmitted while the remaining parts are constructed from the old file that is already in the destination A little extra processing time is needed to analyze the source and destination files to determine their differences This time is usually well spent because the time to transmit just the differences is much shorter than it would take to transmit the whole file again from start Copyright AfterOffice com Sdn Bhd All Rights Reserved 53 User Guide AfterOffice Storage Center Afte office 3 12 How Do I Restore My Data You will first need to install StorageSync on your new computer or system and setup the Login Account Follow steps from the beginning of Chapter 3 until you reach Figure 48 or the following figure Storage Sync 1 90 1 File Edit Settings Logs Local Folder Flemote Folder
103. voeng management 10 Delete Folder marketing lvipguest Vlvoadmin admin luser guest sales account voeng management 1 Rename F older marketing Llvipguest V voadmin l admin luser guest Ll sales Ll account L voeng management 1 See Folder Visible Vl marketing Vlvipguest V voadmin admin user guest sales account voeng management 10 Create Subfolder marketing vipguest lvoadmin Cl admin luser guest l sales Cl account Cl voeng C management 1 Create Files in Folder marketing vipguest V voadmin admin luser guest sales account voeng management 10 Upload Files into Folder marketing vipguest Vl voadmin ladmin luser guest Ll sales l account voeng management 10 Read Files in Folder marketing vipguest V voadmin admin luser guest sales account voeng management 10 Write to Files in Folder marketing vipguest admin luser C guest Ll sales l account voeng management 1 Delete Files in Folder marketing vipguest V voadmin ladmin luser guest sales account voeng management 1 Rename Files in Folder marketing lvipguest voadmin l admin luser L guest Ll sales l account Ll voeng L management 1 Copyright AfterOffice com Sdn Bhd All Rights Reserved 71 User Guide AfterOffice Storage Center Dfte office Figure 90 Setting Up A New Folder for the Marketing Group The example in Figure 90 shows how the Ad
104. w Short Cut button and you will see the following screen Navigate to a folder select the item to make a shortcut to then click Done Done Cancel 9 Figure 32 Navigate to the Parent Folder of the folder s you want to make Short Cut for Navigate to the parent folder of your desired folder s Select the folder s you want to create a Short Cut for Then click on Done You will be brought back to My Storage with the new Short Cut displayed as in Figure 34 or Local Backup Storage 20 May 2010 12 14am 7 marketing 29 Oct 2010 12 59am ri en MOE 20 May 2010 12 14am Navigate to a folder select the item to make a shortcut to then click Done Done Cancel 2 Figure 33 Put a Check on the Checkbox of the folder s you want to make Short Cut for Storage Center fq My Storage q Public Share 3 Company Share Public Share Company Share Company Private Private 5 2q Company HomePage HomePage HomePage Private 5 Private HomePage og Network Share TF Cal a ELL Et Network Share Member marketing y DropBox 0 Help New Shortcut Delete Shortcut Find File Folder 9 Figure 34 Short Cut has been created for the Marketing folder Copyright AfterOffice com Sdn Bhd All Rights Reserved 29 User Guide AfterOffice Storage Center Dfte Office 2 3 12 Encrypt and Decrypt Files Folder Contents Disk Usage 29 mmm 3B 10GB A Ob Company Share Member Name Date S
105. w name and press OK Copyright AfterOffice com Sdn Bhd All Rights Reserved 21 User Guide AfterOffice Storage Center Dfte office Storage Center A oO Pa fat keong E on Futures Trading Rename Mozilla Firefox A http vo afteroffice com storage bin rename cgi A My Storage ngi Public Share E O e hack mI aaa or Human Resources Rename Ai Company HomePage j Private O m inbox 7 eT c Private HomePage F om Interior Design ideas O fgg Network Share a is Omlca OldName NewName oo Shared tems x mg DropBox 0 E O ma My Pictures Human Resources Human Resources B rep El F Nutact E O P outbox E fj Personal E on Photos and Images Upload Delete Move Copy Hew Folder Rename Edit UnjLock Droplo Find Shortcut Encrypt Decrypt Figure 19 Enter New Name to Rename the Folder Files can be renamed in the same way too 2 3 7 Edit Text Files First of all the file that you select to edit MUST be a text file Normally a text file ends with extensions such as txt or csv select the text file that you want to edit by checking the checkbox Then press on the Edit button and the Edit Window will appear as shown in Figure 20 You can start editing the file on the body of the Edit Window Click on the Save button once you have competed the modification Copyright AfterOffice com Sdn Bhd All Rights Reserved 22
106. will need to copy them to your virtual disk after you have made any changes gt Sharing documents within a group If you place a document within a group by accessing your virtual disk this document will not be automatically shared and accessible by all group members To make it accessible by any or all group members you must login using the usual web interface and set the access sharing rights This problem will be corrected in a subsequent version gt Strange files with MacOS With MacOS uploading a file to the Webfolder creates a duplicate file starting with _ We are working to resolve this problem Security Encryption during transfer gt Disconnecting The connection to you Webfolder is active only as long as you are connected to the Internet and your computer is on To close the connection manually right click on My computer and choose Disconnect a network drive Select the network drive that corresponds to your Webfolder and click OK gt SSL If you want all your communications with your web folder to be encrypted SSL you simply need to create a web folder using the following standard procedure but using https instead of http e g https vo afteroffice com 8085 instead of http vo afteroffice com 8085 Please note encrypted communication can take up to 2 times longer than non encrypted communication Access rights gt All access rights defined using the web interface are applicable to your
107. window in Figure 52 storace Tue 2Nov 2010 312 09 PM SYNC Settings Logs Nutact Local Folder estorage D afterotfice Browse demol ho my A E note Folder sing afteroffice com test a E AD Sales Kit 1 ee Figure 51 Click on Browse of the Remote Folder Next click on the People Symbol circled in red in Figure 52 and launch the Login Profile window Copyright AfterOffice com Sdn Bhd All Rights Reserved 41 User Guide AfterOffice Storage Center Afte office Browse Remote Storag a ay 13 ae zng atterothice com Ari fPrivatedocs l account After fice Product Presentation Analisa AD Services aslaspace AWO help avosetup BHI Brochures il F TW Folder 53 Files 116 Storage Quota 10GB Usage 7 1GB 704 Cancel Ok Free 2 966 292 Figure 52 Click on the People Symbol Circled in Red to Launch the Login Profile You can now edit and change the Login Account Info for this specific profile This is catered for users who have more than one domain or user account For example if you are the financial control for ABC company abc com my and the subsidiary EFG company efg com my you might want to set your default Login Account using vo abc com my for Server to backup and share files among ABC and edit some specific profiles Login Account with vo efg com my for Server to backup and shares files among EFG ees Profile Cerver
108. wo atteroffice com gg Login sjngiatterotfice com Password a 4 Save password SSL Login Cancel Ok Use this profile s login information below Figure 53 Edit the Login Account Info for a Specific Profile Copyright AfterOffice com Sdn Bhd All Rights Reserved 42 User Guide AfterOffice Storage Center fte office 3 5 Menu Bar Menu bar has the following options e File e Edit e Help 3 5 1 File Under File you can find Export Import and Quit Export Be sure Automatically export to remote after settings changed is checked so that every time after you made any changes to any profile the profile will be exported backed up to Storage Center of the default Login Account Export profiles to Remote All your profiles settings can be exported and saved at the remote server twill appear as a archive file and can be used to restore your profiles using the Import function as part of data feCOVETY Process Remote file to store the profiles Private shoragesyvnc profiles 2 J Automatically export to remote after settings changed Export Now Cancel Ok Last exported on Unknown Figure 54 Export profiles to Remote Storage Center Import This function is required when you are trying to restore the profiles from Storage Center to a newly installed StorageSync These restored profiles will then be used to restore all the data back to the Original folder paths Copyright
109. would like the user to become the Admin check voadmin For a general company members check only user Copyright AfterOffice com Sdn Bhd All Rights Reserved 87 User Guide AfterOffice Storage Center After A Create new user at lookafter com Please specify user preferred name lookafter com Password 312327208c0bd Create Recommended Group Cl Administrator voadmin M General user user J Edit profile after account created This name will be used as user login name and email as well Eg username lookatter com Rules for name must not begins with _ no spaces are allowed Characters allow abcdefghiyklmnopaqrsturwxyz1234567890 _ atleast 2 characters length must not over 20 characters not case sensitive Note If you are creating a user for external group do NOT check on any of the recommended groups as that would allow the external users to access your company files You will have to create a different group for the external users Copyright AfterOffice com Sdn Bhd All Rights Reserved 88 User Guide AfterOffice Storage Center Dfte office 8 3 Create the UCAR Group Step 2 Create All the Groups Click on Group under Admin Tasks on the left most column you will be led to the following page Admin Tasks Group e UCAR Account ori M Enabled use as Group in UCAR eca Monitor enquiry Member Group enquiry Portal eric grou Cl 38member 38member C
110. xternal Users to Upload Files While you are able to send huge files easily with DropFile to your customers business partners etc are they able to do so with their current email system Most email server will set a limitation of how big a file can be attached to the email If that is the case for your customers then with Storage Center you can create a Public Link for Upload and send this URL link to your customers or have this URL link on your website Your customers will be able to upload huge files to your Company Share Incoming folder or sub folders The following steps will guide you how to create a Public Link for Upload Step 1 Login with your avomaster account or the voadmin account Normally step 2 and 3 has already been performed by default If so then just move on to Step 4 Copyright AfterOffice com Sdn Bhd All Rights Reserved 80 User Guide AfterOffice Storage Center Dfte offi ce Step 2 Go to Profile gt Admin Tasks gt Group and create a new group named guest Step 3 Enable the guest group at use as Group in UCAR as shown in Figure below Group guest W Enabled use as Group in UCAR Step 4 Go to Profile gt Admin Tasks gt Account and click New Account List New Show usage Hide usage Step 5 Enter the preferred username or customerupload Check Edit profile after account created then click the Create button Create new user at nutact com
111. your choice 2 StorageSync StorageSync is the software you install and run on your desktop or server to backup your data off site 3 WebDAV WebDAV allows you to create a web folder in your Windows Explorer The web folder displays exactly the same files and folders as you find in Web Storage Copyright AfterOffice com Sdn Bhd All Rights Reserved 8 User Guide AfterOffice Storage Center After A Three Methods to Share Files and Folders 1 Company Share Folder This is the common folder where all the Storage Center users can access and share files and folders However the Administrator avomaster is able to setup the access permission to allow certain groups of user to open or view certain folders enabling a more secure and control environment for collaboration 2 DropFile and DropFolder This is feature can be applied to both Storage Center or external users Instead of emailing with file attachment the email contains only links that allow the recipient to download the files intended to share Storage Center users have the added advantage of receiving the files in their Dropbox and moving them to their desired folders 3 Network Share or Private Share Folder When group sharing is not an option you can choose to use Network Share to privately share the folder with other individuals on Storage Center For more details please refer to Chapter 4 and Chapter 6 Copyright AfterOffice com Sdn Bhd All Rights Reserved

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