Building Information Services
Contents
1. The BRAVO system is using the state of art web and GIS technologies Due to copyright concerns unauthorized copying saving or printing of the building records viewed on the iim is not den In this connection web iwi disabled The cut copy and Pus iren wl bed pu ipi when the BRAVO system is closed 7 Building information Services Access to the Building Records via the Internet system requirements for using the BRAVO system a Workstation Hardware Minimum Requirement i Intel PC PIII 1GHz or above i 256MB RAM b Software Requirement i Window 2000 Professional or above ii Internet Explorer 6 0 iil Microsoft VM or Sun JVM should be select at Internet Explorer Advanced Options services provided in the BRAVO System The services provided in the BRAVO system include a Inspection of approved plans and related documents b Placing of order for copies of approved plans and related documents after inspection Hew m c Placing of order for a copies of occupation Aa D permits without 4 inspection first Viewing e Records via the BRAVO system over internet Builcing information Services Access to the Building Records via the Internet Registration as a user of the BRAVO i system You have to register as a User of the BRAVO system before you can inspect and or place orders for hardcopies of the building re2. RIS FS E ME EZ aa d uw Rh a im Ww AE EE E ion Services ina informat lo Bu 1 Building information Services Part A General PartA General Building Information Centre The Building Information Centre BIC of the Buildings Department BD provides inspection and copying services of the latest approved plans and related documents hereafter called building records of existing completed private buildings in Hong Kong Members of the public may apply for inspection or issue of copies of these building records by submitting the application forms and paying the prescribed fees The services The services provided by BIC of BD include the following a Inspection of approved plans and related documents b Issue of copies of approved plans and related documents after inspection of same Issue of copies of approved plans and specified forms without inspection of same first This service is only available to applicants attending the BIC d Issue of copies of occupation permits OP Note 1 Excluding exempted houses in the New Territories and previous Housing Authority buildings sold or disposed of to the private sector such as home ownership scheme buildings tenants purchase scheme buildings and Link properties Builcing information Services 2 Part A General jJApplications You may apply
3. un T Lu uis fs y m E 1 i E 1 EF EF i i em aE d ar is L is D 7 CHE w E LI i m io m 2t 1 Es h m 141714039 i u ie ee Porro gor 38 4 qd d 4 4 VT T Ti 9 ae npe aci aJauuazuucumkEsmT 323 1 044 zaan CELEEEREFEENEN Tra k E i ALLI Um am La aac ATE oat he a L2 E LE Lr a wind sm Aa eui mi EL amp J mE 4 1 3 Builcina information Services FAQ and Useful Tips UN COM e h i 2 why need to declare when applying for inspection issue copies of building records and registering as a user of the BRAVO system As mentioned in Q4 when exercising the discretionary power to permit members of the public to inspect and be issued with such copy of building records the Building Authority would consider among other factors whether the applicant has any legitimate interest in the subject premises Therefore you are required to declare the purpose of inspecting ordering copy of building records for Building Authority s consideration information obtained from the building records shall not be used for any purpose other than the purpose as declared For services provided by the BRAVO system over Internet you shall also undertake that you are or will be accessing the system from a location
4. copy of building records or OP Please refer to Attachment user Manual _ more details of using the BRAVO system over the Internet you may refer to the User Manual of BRAVO issued by BD The User Manual can be downloaded from the BRAVO system by c icking the Help button in the main page and select the Download button under the User Manual 1 1 information Services FAQ and Useful Tips Part D FAQ and Useful Tips Brac i kinds of building records are available for inspection and issue of copies The building records available are the latest approved plans and related documents such as structural calculations of the building works submitted to the Building Authority by the Authorized Persons Registered Structural Engineers and Registered Geotechnical Engineers as required under the provisions of the Buildings Ordinance BO for completed private buildings in Hong Kong excluding exempted houses in the New Territories and previous Housing Authority buildings sold or disposed of to the private sector such as home ownership scheme buildings tenants purchase scheme buildings and Link properties The building records are provided as it is without any expressed or implied warranty and may not be exhaustive in indicating all the building works approved under the BO In case of doubt you should seek the expert advice of building professionals May apply for inspec
5. cords over the Internet Application for registration as a User shall be made by a Application in person by post fax or email You may submit an application form BIC BRAVO 1 with a copy of your Hong Kong Identity HKID Card to BIC of BD by post fax email enquiry bd gov hk or in person The application form can be downloaded from BD s website http www bd gov hk Upon approval the user account Login Name and the assigned password will be sent to your local address by registered mail b Online application You may apply for registration online by completing the e application form in the BRAVO system ntto bravo bd gov hk After completing the form you may submit the application form along with the copy of your HKID card and proof of address via the system Upon the receipt of the completed e application form and the required documents the system will display the Login Name on your computer screen The password will be sent to your email address separately 3 a 9 Building information Services Access to the Building Records via the Internet 208 8 m Lom p i T 5 Inspecting the building records With the assigned Login Name and password you can access to the BRAVO system After login successfully you may now search for the building records which you wish to inspect The search can be carried out by building name building address lot no or file reference if known You may also use the
6. e for Collection and Time for Delivery are no longer applicable when a typhoon signal no 8 or above is hoisted or a black rainstorm warning signal is issued by the Hong Kong Observatory The delivery will be made by a service provider appointed by the Buildings Department The time for delivery is indicative only 2 Attachment Fees chargeable Under the Building Administration Regulations 42 Service Inspection per file basis a Paper Record b Microfilm Record c Electronic Record 36 0 Copying Issue of a hardcopy of plan document immediately after inspection of the file by Applicant per sheet basis a Paper Record Plans certified 58 0 Plans non certified 40 0 Document certified 8 5 Document non certified 1 6 b Microfilm Record Plans certified Plans non certified Document certified Document non certified Electronic Record Plans certified Plans non certified Document certified Document non certified One Stop Service Issue of a hardcopy without inspection of plan document by Applicant per sheet basis a Paper Record Plans certified 155 0 Plans non certified 135 0 b Microfilm Record Plans certified 125 0 Plans non certified 110 0 c Electronic Record Plans certified Plans non certified d Occupation Permit BD Form certified e Occupation Permit BD Form non certified Payment Methods Services provided Pa
7. e for Collection Time of Delivery Collect in person Number of copies Date of Application Time for Collection Walk in application in BIC 1 20 plan OP or Before 4 00 pm 1 hour after placing 1 150 document Monday to Friday order except Public Holiday s After 4 00 pm After 10 00 am on the Monday to Friday next working day after except Public Holiday s the date of application Over 20 plan OP or Monday to Friday To be notified by BIC 150 document except Public Holiday s via phone fax Application via BRAVO system over internet 1 20 plan OP or Monday to Friday After 10 00 am on the 1 150 document except Public Holiday s 2nd working day after the date of application saturday Sunday Public After 10 00 am on the Holiday s rd working day after the date of application Over 20 plan OP or All days To be notified by BIC 150 document via phone fax Delivery by courier Type of Application Date of Application Time for Delivery For any number of copies of plan OP or document but total weight is not more than 2kg Walk in application in Monday to Friday 2nd working day after BIC except Public Holiday s the date of application Application via BRAVO Monday to Friday Srd working day after over internet except Public Holiday s the date of application Saturday Sunday and 4th working day after Public Holiday s the date of application The above Tim
8. for the above services either by a Attending the BIC in person either by prior appointment or direct walk in please see Part B for more details b Gaining access to BD s Building Records Access and Viewing On line BRAVO system over the Internet please see Part C for more details Collection of Copies Please refer to Attachment for details of the methods and time of collection of the copies of plans documents OP JPrescribed Fees be paid The fees to be paid for the inspection and issue of copy of building records are set out in the Table of Fees in Building Administration Regulation 42 Please refer to Attachment Il for the details of the fees and payment methods 3 Building information Services Part B Services at BIC Part B Services at BIC Inspection of Approved Plans and Helated Documents This inspection service is a self help service You have to search the building records by yourself at the viewing stations After inspection you may select and apply for issue of copies of the records you require a Application for inspection It is advisable to submit an application Form BIC 1 in advance to make an appointment for the inspection service at the BIC Alternatively you may choose the walk in service at the BIC in which case you will be served on a first come first served basis depending on the availability of viewing stations at the time By Appointment Walk In How to appl
9. he plans and documents in person at the BIC or by the delivery services provided by the BIC Collect copies in person at BIC You may collect copies of the plans and documents in person at the BIC by producing a copy of the submitted application form the letter of notification of collection and or the original receipt s for verification Copies of plans and documents will be kept at the BIC for 7 days after they are ready for collection Copies not collected within 7 days will be destroyed without notification and refund The applicant will then be required to make payment again for issue of the same copies 2 Collection by post for copy of OP only For copy of OP you may opt to obtain the copy by postal delivery by indicating your request in the application form accompanied by a cheque with the correct payment Post dated cheques are not acceptable The BIC is not liable for any loss or damage arising from non delivery by post EJ Delivery services provided by BIC f the total weight of the ordered copies of plans and or documents does not exceed 2kg in one single order for reference 2kg will have 20 nos of AO plans or 360 nos of A4 documents approximately you may choose to collect the copies of the plans and documents by the delivery services provided by the BIC For ordered copies of plans and or documents over 2kg in weight no delivery service will be provided and the applicant has to collect them at the BIC p Tim
10. ing plans Form BA 14 etc For building records which could not be readily identified e g structural calculations structural details drainage details various calculations etc you should either choose to inspect the building records yourself first by submitting a duly completed Form BIC 1 or to seek the expert advice of building professionals b Application for one stop copy service You may apply for this service by sending a duly completed Form BIC 3 and paying the prescribed fees upon collection of the copies at BIC We will inform you of the result of your application and fees payable in writing within 10 days upon our receipt of your application P ssu of Copies of Occupation Permits 2 apply for issue of copies of occupation permits OP without inspection of same first by submitting Form BD 25 and paying the prescribed fees upon collection of the copies at BIC Besides you may apply for issue of copies of OP at the self serviced viewing stations where you have to search and verify the required OP before placing an order for copying Builcing information Services 6 Access to the Building Records via the Internet Part C Access to the Building Records via the Internet BRAVO system BD s BRAVO system enables user to inspect and place order for copy of building records over the Internet http bravo bd gov hk It also facilitates simultaneous access of same building record by multiple users
11. map to search the building to be inspected After identifying the building records to be inspected you may proceed to view the records upon payment of the prescribed fee In this connection you can choose to view the records immediately after the payment 3 hours after the payment or 24 hours later after payment You may be permitted to inspect the selected file for each and every application within 24 hours of the allotted time slot Placing order for copies of building records After the viewing of the building records you may place order for the hardcopies of the plans and or documents you require in the BRAVO system over the Internet You are required to select whether the request is for a certified copy or non certified copy Upon the payment of the prescribed fee the BIC will print out the copy according to your order Building information Services 10 Access to the Building Records via the Interne Placing order for copies of Occupation Permit You may also place order for the hardcopies of the occupation permit OP in the BRAVO system over the Internet After identifying the file of the building required in the BRAVO system you can select the OP document Part of the OP document will be displayed for you to check whether it is the OP that you require If confirmed you can then place order for copy of the Upon payment of the prescribed fee the BIC will print out the copy according to your order Collection of
12. tion and issue of copies of building records for buildings under construction No Due to confidentiality considerations the building records of private buildings that may be inspected by or issued with copies to the public are confined to the latest approved plans structural calculations and other documents of completed private building projects provided that access to them is not specifically denied by the copyright owners Builcing information Services 12 FAQ and Useful Tips apply for inspection of Occupation Permit OP No Inspection service for occupation permits is not available You may apply for a copy through the one stop copy service only CD wno may apply Under the BO the Building Authority has the discretion to permit members of the public upon payment of the prescribed fee to inspect and be issued with such copy of plans and documents submitted or made for the purposes of the BO In exercising this discretionary power the Building Authority would consider among other factors whether the applicant has any legitimate interest in the subject premises For details about the criteria for permitting inspection and or issue of copies of building records please refer to Practice Note for Authorized Persons and Registered Structural Engineers 110 which can be downloaded from the BD website at http www bd gov hk enm LL ie ye L a n J Ex 2E mE m m A p im
13. u may inspect the building records for 3 consecutive working days After the 3 day period any request for further inspection will be regarded as a fresh application and you will be required to submit a new application form and make payment of the prescribed fee again before inspection To reduce the waiting time of walk in visitors each viewing session for the building records in electronic form will be limited to one hour only which is the average time taken for viewing such records If you need more time for inspection in a single time slot depending on the availability of the viewing stations at the time you may be required to queue up for another viewing session Issue of copies of Approved Plans and Related Documents after Inspection Within 2 working days after inspection of the approved plans and related documents you may apply for issue of their copies by submitting Form BIC 2 and paying the prescribed fee at the BIC Copies of the plans and documents will be issued in paper form in the same size as the original paper records 5 Building information Services Part B Services at BIC BIE 1 3 Issue of Copies of Plans BIL 3 Specified Forms without Inspection of same first One Stop Copy Service a Building records available for this one stop copy service This one stop copy service is available for building records which could be readily identified e g ground floor plan full set of latest approved build
14. within Hong Kong Useful Tips Visiting BIC at BD in person a To facilitate the processing of your application please use one application form for each building and read carefully the notes provided before completing the form b On average it will take 1 5 hours for the applicant to complete the application procedure and inspecting the building records and another 1 5 hours for issue of the required copies You may wish to make reference to the above timeframe when planning your visit to BIC Builcina information Services 1 4 FAQ and Useful Tips For enquiries relating to the inspection and copying services of building records BIC Hotline 2626 1207 For other enquiries BD Hotline 2626 1616 Handled by 1823 Call Centre BIC office hour 9 00am 5 00pm Monday to Friday except public holidays Ihe cut off time for processing walk in applications is normally at 4 00pm Enquiry service on the availability of building records is not available For inspection of building records use Form BIC 1 For one stop copy use Form BIC 3 Application forms can be obtained from BIC at Room 1319 13 F Pioneer Centre 750 Nathan Road Mong Kok Kowloon or through fax by calling the BD hotline at 2626 1616 or by downloading from the BD website at http www bd gov hk A MONG KOK b YI alia FE Bee 5 EAS So Attachment Collection Methods You may collect copies of t
15. y You may apply for inspection ofthe You may apply for instant records with prior appointment by submitting a duly completed Form BIC 1 via one of the following means i by fax at no 2625 4367 ii by post to BIC iii in person at BIC Payment of the prescribed fee may be made at the BIC on the date of appointment inspection service for records kept in electronic form by submitting a duly completed Form BIC 1 to the designated counter at the BIC Note Some building records may not be available in electronic form such as the building records of newly completed building works which may be undergoing image conversion at the time or those records the originals of which have been lost By Appointment BD has pledged to make the electronic building records available for inspection within 3 working days upon receipt of an application If the Building information Services Part Services at BIC Walk In Walk in application is processed on a first come first served basis Depending on the availability of viewing stations at the time applicants building records are available we may expect longer waiting time than will inform you in writing of the date those with prior appointment and duration of the appointment for your inspection The closing time for processing 4 walk in applications on a working day is normally 4 00 pm b Inspecting the building records Under each application yo
16. yment Methods By attending the BIC i Viewing and copying services Pay at counters by EPS or cheque 1 Self help viewing and copying Pay online by PPS or credit card Services By the BRAVO system i Viewing and Copying services Pay online by PPS or credit card
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