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finalizing budget structures and defining measures in abest revised

1. If you have a problem with the ABEST application that you cannot resolve using this document call the LBB Help Desk at 512 463 3167 If you have any questions regarding your budget structure or defining the performance measures contact your LBB budget or performance analyst To determine the analyst assigned to your agency go to the LBB homepage www lbb state tx us and under LBB Staff click Analyst Assignments You will find the analyst s name for your agency listed in the document EIGHT Y THIRD LEGISLATURE 3 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Accessing ABEST To use ABEST you need a username and a password issued by the LBB Refer to the options below if you already have a username and have forgotten the username and the password or if your username and password does not work e Click the Forgot Userid Password link on the LBB s website www lbb state tx us e Call the LBB Help Desk at 512 463 3167 If you do not have an ABEST username and password you may request them online i Important To run ABEST in your browser you must use Internet Explorer version 5 or higher Gi Important The suggested screen resolution is 1280 x 1024 as shown below 7 ES Display Screen Resolution Change the appearance of your display Display 1 HP L2045w Wide LCD Monitor Resolution 1280 1024 3 Advanced settings Make text and other items
2. EIGHTY THIRD LEGISLATURE 27 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Generating Reports You may generate reports at any time regardless of the budget status for your agency However before printing copies of your final submission it 1s essential that you change your status to Complete See Changing Status to Complete 1 generate a report click the Reports menu shown in the example below Session 535 Stage SBR Version 1 Status INCOMPLETE Agency 529 Hith amp Human Svcs Comm Strategic Planning amp Measure Definitions Reports Administrator s Statement Agency Goal Objective Strategy Mission Statement Objective Outcome Definitions Agency Objective Outcome z Strategy Related Measures Definitions Agency Strategy Related Measure z Strategy External Internal Factors Strategy Justification Session 63R Stage SBR Version 1 Status INCOMPLETE Agency 529 HIth amp Human Svcs Comm Strategic Planning amp Measure Definitions Reports Administrator s Statement Agency Goal Objective Strategy Mission Statement Obj ective Outcome Definition Agency Objective Outcome i Strategy Related Measures Definitions Agency Strategy Related Measure Strategy External Internal Factors Strategy Justification Important You will need Crystal Smart Viewer to run reports from ABEST Click Yes the system prompts you to install Crystal
3. Appropriations Request LAR Instructions are now available June 2011 Crystal View Download Frequently Asked Questions FAQ Data Entry Applications Instructions ABEST Strategic Plan Measure Defi Strategic Plan Instructions Reference Documents Base Reconciliation Base Reconciliation Instructions 2 Enter your username and password and click Login EIGHTY THIRD LEGISLATURE 6 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Hello Guest Login Login Username tstagy4 Password eeeeeeeece Login Ls Profile Selection The profile screen appears upon successfully logging into ABEST The options you select on this screen determine the tab layout for a particular budget cycle in ABEST e Base Reconciliation Legislative Appropriations Request Biennial Operating Plan USAS Reconciliation etc Select the Strategic Plan Measure Definitions radio button and click Save as shown below Profile Selection Please select one 2 Base Reconciliation sein ic Plan Measure Definitions Legislative Appropriations Request Information Technology Detail Important Before you enter any data verify that you are in the correct session agency and stage The session field should indicate the upcoming regular legislative session 834 Regular Session The correct stage for measure definitions is SBR Base Reconciliation Verify that your agency appears
4. CTO OO ON Pee m T T eT 22 PUD OSS 22 Measure inh cad inde 28 Cross CLC MCMC CS te etas bd 25 Perine ACPO SS CTC INC e ened rear atime ia snare 27 Generating Reports ese i MI esas Ea Cho LER RARE dare 28 Changing Status to Complete eie d Pb RU e E ads 31 Resolving Closing 32 Table Resolutions Tor Glosmig E vao eot STORM Ta 39 EIGHTY THIRD LEGISLATURE LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Document Conventions This document uses the following symbolic conventions Caution This symbol warns you of the possible loss of data Important This symbol indicates information you need to know vv Tip This symbol indicates information that may be useful EIGHT Y THIRD LEGISLATURE 2 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Getting Started The agency submissions portion of the Automated Budget and Evaluation System of Texas ABEST is a Web based application The Legislative Budget Board LBB uses ABEST to track agency requests for appropriations through the stages of the legislative app
5. ENTERPRISE OVERSIGHT amp POLICY ma Select an Outcome Measure 1 5 REC G LIC SERVED IN COMMUNITY f E utcome Measure Definition BL 2014 This is a measure of the percentage of persons receiving long term care services in community based settings Data Limitations Data Limitations identifies any limitations about the measurement data including factors that may be beyond the agency s control 1 Click the Measure Definitions menu and the Outcomes submenu if you have timed out or are no longer on the outcome measure definitions screen 2 Click the DataLimitations tab as shown below The goal objective and outcome measure previously selected for the definition will carry forward to the data limitations tab If you want to change the goal objective or outcome measure select them from the drop down boxes listed on the screen EIGHTY THIRD LEGISLATURE 20 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Outcome Measure Definition Definitions DataLimitations DataSource Methodology Purpose BL 2014 The number of persons served will be based on the program data that best represents the number of persons served in the program usually based on performance measure data The total number of persons served will not always be the most representative data in programs such as CIDC which provides a variety of inexpensive ancillary services to large numbers of clients small per
6. Resolve the items listed in each section on the status screen Use the hyperlink displayed on the status screen to direct you to each grid or click on each menu item as indicated in the table below The closing edit will disappear from the status screen once the issue is resolved EIGHTY THIRD LEGISLATURE 32 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Table Resolutions for Closing Edits CLOSING EDIT RESOLUTION Outcomes Missing 1 Year Definitions Outcomes Missing Cross References Strategy Measures Missing 1 Year Definitions Outputs Efficiency and Explanatory Measures otrategy Measures Missing Cross References Outputs Efficiency and Explanatory Measures otrategies Missing Statewide Goals or Benchmarks EIGHTY THIRD LEGISLATURE The edit indicates that data elements are missing for the 1 year Data elements include the measure definition data limitations data source methodology and purpose Click the Measures Definition menu and the Outcomes submenu Select the Goal Objective from the first drop down box and the Outcome from the second drop down box Click the Definition hyperlink to enter the missing data and click Save The edit indicates that no cross reference exists for the measure If the measure is marked new a cross reference is not required Click the Measures Definition menu and the Outcomes submenu Select the Goal Objective
7. Us Phone Numbers 512 463 3167 512 463 1200 512 475 2902 Email Use the form below You should receive a response by the end of next business day LBB Applications CC LBB lbb state tx us 463 1200 ABEST Sub Send Cancel Strategic Planning amp Measure Definitions Status You can finalize your budget structure and define your performance measures after you have received an e mail from your LBB analyst Your analyst will let you know when your agency 15 available 1n ABEST for data entry At that time LBB Application Support will change your status from locked to incomplete To view your status click the Status menu as shown below EIGHTY THIRD LEGISLATURE 10 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Strategic Planning amp Measure Definitions Status INCOMPLETE COMPLETE When you complete data entry for Strategic Plan Measure Definitions you will need to set your status to complete See Changing Your Status to Complete Cautions and Important Information A Caution You will lose data if ABEST is inactive for 15 minutes or more Always click Save if you leave your computer for more than a few minutes If ABEST becomes inactive you must close and reopen your browser and log back in Any unsaved data must be re entered A Caution You will lose data if you move to another grid without saving first Save your
8. assigned to 1t Goals and benchmarks change every biennium and for that reason are not copied forward You must assign statewide goals and benchmarks to all of your strategies for 83 R You can find a list of statewide goals and benchmarks for 83 R on the LBB website at www lbb state tx us Under the heading Agency Reference Documents click Statewide Goals and Benchmarks EIGHTY THIRD LEGISLATURE 14 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD 1 Click the Goals Objectives Strategies menu and the Statewide Goal Benchmark submenu as shown below Session 93H Stage SBR Version 1 Status INCOMPLETE Agency 529 Hith 8 Human Svcs Comm Strategic Planning amp Measure Definitions Goals Objectives Strategies gt Service Categories 1C Category Catec HT amp POLICY A 1 LOW INCOME INDIVIDUA B 1 CHILDREN UNI TY amp Service Categories A 1 LOW INCOME B 1 CHILDREN UNI Statewide Goal Benchmark cu en ae I EL rEM SUPPORT Not available 2 The goal objective strategy and strategy short name appear in the leftmost column on the grid The statewide goals and benchmarks are set to None Identified for each strategy Assign a statewide goal and benchmark for each strategy by selecting a Goal Benchmark from the drop down box and click
9. incomplete to complete to submit your measure definitions and complete your strategic plan 1 Click the Status menu 2 If you have no closing edits click the Complete radio button and click Save as shown below Strategic Planning amp Measure Definitions Status Cancel If you set the status to Complete but subsequently need to revise your data call your agency s LBB performance analyst to get approval to change your status back to Incomplete The LBB Help Desk cannot change your status without analyst approval EIGHTY THIRD LEGISLATURE 3l LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Resolving Closing Edits Closing edits will appear on the Status menu when you have failed to enter data or you entered the data incorrectly The closing edits display important information 1 year OOE MOF strategy sequence etc about the item 1 To print the screen click on the printer icon for your browser as shown below 2 Click on the hyperlink displayed above each section as shown below The hyperlink will direct you to the screen location 1n question i Important The hyperlink will take you to the screen location affected but will not take you to the specific item in question Strategic Planning amp Measure Definitions Status INCOMPLETE COMPLETE Cancel Dutputs Missing 1st Year Definitions Sequence 1 3
10. work frequently by clicking Save Make sure you click Save on the grid you are working with The Save button works independently for each grid on the screen Any unsaved data must be re entered Important Read the News screen when ABEST directs you to it It often conveys important information regarding changes and upcoming deadlines EIGHTY THIRD LEGISLATURE 1 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 Data Entry Considerations Refer to the following table for information regarding data entry DATA ENTRY REFERENCE TEXT LIMITATIONS e You may copy text from word processing application and paste it into ABEST but you should review it and correct formatting problems if necessary Bulleted lists may not copy properly Avoid outline styles that combine numbers and bullets e Numeric fields allow 12 digits maximum Enter only whole dollar amounts not decimal places You do not need to enter commas in numeric fields You may find the ABEST character counter helpful in text fields It is on the bottom left portion of the screen in the Internet Explorer status bar as shown below COLOR CONVENTIONS Unsaved numbers appear blue in color Saved numbers are black e Grayed out data cells are read only and may not be changed Contact your analyst to request any changes EIGHTY THIRD LEGISLATURE STRUCTURES MEASURE DEFINITIONS ENTERING DATA Click in the data cell and enter your data Pre
11. ARD 6 http 10 27 200 225 Export the Report Windows Internet Explorer o E 1 File Edit View Favorites Tools Help x Convert m Select Export Options Please select an Export format from the list Acrobat Format PDF v Enter the page range that you want to Export Pages From 1 6 Return to active window for ABEST and click Return to Report Menu 2 Main Report 100 AGENCY OBJECTIVE OUTCOME DATE 5242012 83rd Regular Session SBR Version 1 TIME 1 40 42PM Automated Budget and Evaluation System of Texas ABEST PAGE of 5 Agency Code Agency Health and Human Services Commission Calc OUTCOME TITLE y Jew Method Priority Range Goal 1 HHS Enterprise Oversight and Policy Objective 1 Enterprise Oversight and Policy 1 SHORTNAME REC G LTC SERVED IN COMMUNITY FULL NAME Persons Receiving Long term Care Served in Community based Settings DESCRIPTION Percent of Persons Receiving Long term Care Who Are Served in Community based Settings 2 SHORT NAME AVG MEDICAID CHIP CHILD RECIP FULL NAME Average Medicaid and CHIP Children Recipient Months Per Month DESCRIPTION Average Medicaid and CHIP Children Recipient Months Per Month EIGHTY THIRD LEGISLATURE 30 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Changing Status to Complete You must change the strategic plan measure definition status for your agency from
12. ERVED IN COMMUNITY Full Name Persons Receiving Long term Care Served in Community based Settings New Measure N Priority M Target Attainment H Save ross Reference Information A Agency Code 529 Session Code 82 Session Type R Stage Code S70 Version Code 1 Entered By ABESTCPY Goal Seq 1 Objective Seq 1 Strategy Seq Measure Type OC Measure Seq 1 Date amp Time 3 19 2012 7 47 06 AM Delete Agency 529 HLTH amp HUMAN SVCS COMM Measure Type Outcome Output Efficiency Explanatory Goal Objective 1 HHS ENTERPRISE OVERSIGHT amp POLICY 1 ENTERPRISE OVERSIGHT amp POLICY Outcome Measure 1 REC G LTC SERVED IN COMMUNITY RII E Measure Definitions Measure definitions remain the same from session to session To reduce data entry ABEST 83 9 is using measure definitions from the Performance Measure Reporting of the previous biennium 822 If your agency s budget structure for 83 R has new goals objectives strategies and measures you will need to enter new definitions for the measures If redefining your agency s budget structure for 83 R includes deleting goals objectives and or strategies the related measure definitions will not appear in ABEST for 83 R Your budget structure may include measures that have changed type for example from outcome to output measure that has changed type will appear as new and you will need to re enter the measure definitio
13. FINALIZING BUDGET STRUCTURES AND DEFINING MEASURES IN ABEST REVISED INSTRUCTIONS FOR STATE AGENCIES INSTITUTIONS OF HIGHER EDUCATION AND APPELLATE COURTS FOR THE EIGHTY THIRD LEGISLATURE REGULAR SESSION JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Contents Document Conventions crana a NEEE EE E Vv PUES 2 tte iate aio ed de up b ht aue p d LEES 3 AccessIme ABES D ascistbos tete dtr a a des os tentem asco TUR e erede ole doit qe 4 7 AN ois RE T RR 6 7 NEWS OCE 8 a E TE E 8 Contact aan ETAN EE 9 Strategic Planning amp Measure Definitions 10 Cautions and Importa Tolo a E a EEN 11 Dara Intt COMSIGCEALIONS 12 Budeet SUPUC CUE oss aU ho nna d escapes seilicet ee especie inset ams dots 13 DOrvice Cale SOPIOSiupa cod obiecti pesti eda East olisqa2 Itc ru Lie I 13 Statewide Goals and Benebmabksuasxaudhi ditte i te eh iride 14 Defining VEC AG ub 655 ossi dare viae AR HIER IUD D UE dee CUN DU D ade 16 MeasureDefmtt Otis sided iet td a QU Ra eite ife 17 IBI ber ne ene nr eee eae 18 Data TIVI eer eer E 20 ee eee ee meee ee TEE 21 DVN
14. Full Name X Enterprise Oversight and Policy 8 7 OFFICE OF INSPECTOR GENERAL M Provide leadership and direction to achieve an 8 ENTERPRISE EXCEPTIONAL ITEMS Description el and effective Health and Human Services Contact your LBB analyst with any questions regarding your agency s budget structure Service Categories Each strategy must have an income age and service category assigned The service categories your agency used for 82 R have been copied forward for 83 R You will need to assign service categories for new strategies and revise any that have changed 1 Click the Goals Objectives Strategies menu and the Service Categories submenu as shown below EIGHT Y THIRD LEGISLATURE 13 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Session 83R Stage SBR Version 1 Status INCOMPLETE Agency 529 Hith amp Human Svcs Comm BE p mn m 1 Strategic Planning amp Measure Definitions amp Goals Objectives Strategies gt Structure Status 2 1 HE OVERSIGHT amp POLICY Goals Objectives Strategies Structure SIGHT amp POLICY Service Categories m EA IGIBILITY amp ENROLLMENT Statewide Goal Benchmark D SUPPORT SERVICES amp 2 MEDICAID 3 CHIP SERVICES 8 4 ENCOURAGE SELF SUFFICIENCY 5 PROGRAM SUPPORT 6 INFORMATION TECHNOLOGY PROJECTS amp 7 OFFICE OF INSPECTOR GENERAL 8 ENTERPRI
15. Measure Definitions gt Outcomes Select a Goal Objective 1 HHS ENTERPRISE OVERSIGHT amp POLICY 1 ENTERPRISE OVERSIGHT amp POLICY Select an Outcome Measure 1 3 REC G LIC SERVED IN COMMUNITY Outcome Measure Definition 3 Verify that the Definition tab is selected on the Outcome Measure Definitions grid as shown below EIGHT Y THIRD LEGISLATURE 18 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Outcome Measure Definition Definitions DataLimitations DataSource Methodology Purpose BL 2014 This is a measure of the percentage of persons receiving long term care services in community based settings BL 2015 This is a measure of the percentage of persons receiving long term care services in community settings Cancel The screen displays the baseline years associated with the current session If the measure is new these fields will be empty If it 1s an existing measure the previous measure definition will appear Enter or revise the measure s definition for BL 2014 required You only need to enter BL 2015 information if it differs from the BL 2014 information There 18 maximum of 1 000 characters for each definition field Use the character counter described on page 12 1 needed i Important To minimize closing edits enter data in the first year for each tab listed on the Outcome Measure Definition grid 4 After entering the definit
16. Multiply by 300 E Data saved Save Cancel The screen displays the baseline years associated with the current session If the measure is new these fields will be empty If it 1s an existing measure the previous entry will appear Enter or revise the methodology for BL 2014 required You only need to enter BL 2015 information if it differs from the BL 2014 information Note that there is a maximum of 1 000 characters for this field 3 After entering the methodology click Save at the bottom of the grid Purpose The Purpose explains what the measure intends to show and why it 1s 1mportant 1 Click the Measure Definitions menu and the Outcomes submenu if you have timed out or are no longer on the outcome measure definitions screen 2 Click on the Purpose tab as shown below The goal objective and outcome measure previously selected for the methodology will carry forward to the purpose tab If you want to change the goal objective or outcome measure select them from the drop down boxes listed on the screen EIGHTY THIRD LEGISLATURE 22 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Outcome Measure Definition Definitions DataLimitations DataSource Methodology BL 2014 Historically the State of Texas through actions by the Legislature has increased the resources devoted to serving persons with disabilities in community based settings In Executive Ord
17. SE EXCEPTIONAL ITEMS 2 The goal objective strategy and strategy short name appear in the leftmost column on the grid The category codes used last session will appear 1n each drop down box for Income Age and Service Review the service categories assigned for each strategy and revise any that have changed Assign service categories for any new strategies by selecting a category from each drop down boxes and click Save vv Tip Hover your cursor over the names to show the items listed in the drop down box 5 1 3 SUPPORT VETERANS HEALTH INITIATIVE 8 1 4 ACQUIRED BRAIN INJURY WAIVER A 1 LOW INCOME INDIVIDUA gt B 3 ALL REGARDLESS OF 22 GENERAL HEALTH CARE 8 1 5 STATE HOSPITAL amp STATE CENTER TECH 8 1 6 IMPROVE SECURITY FOR IT SYSTEMS A2 ALL REGARDLESS OF IN v B 3 ALL REGARDLESS OF 05 STATE GOVERNMENT SUF A2 ALL REGARDLESS OF N v B 3 ALL REGARDLESS OF 30 SERVICE COORDINATION A 1 LOW INCOME NDIVIDUA B 3 ALL REGARDLESS OF 10 FACILITIES 81 7HNCREASE RETENTION OF HHS STAFF 2 ALL REGARDLESS OF M B 3 ALL REGARDLESS OF 10 FACILITIES 8 1 8 HHS DISPROPORTIONALITY INITIATIVE 2 ALL REGARDLESS OF B 3 ALL REGARDLESS OF Jv 30 SERVICE COORDINATION smen Important To minimize closing edits select a category for each strategy listed Statewide Goals and Benchmarks Each strategy must have a statewide goal and benchmark
18. Save 814 ACQUIRED BRAIN INJURY WAIVER 3 Health and Human Services 1 Percent of Texas Population Enrolled in Mel pM EE 3 Health and Human Services E 3 Percent of Long term Care Clients Served ili T i PoE SET LEGI 13 Health and Human Services 24 Rate of Substance Abuse and Alcoholism ami fo ee BBE 3 Health and Human Services 26 of Women Served Through The TX Breast 5 1 8 HHS DISPROPORTIONALITY NITIATIVE Important To minimize closing edits select a statewide goal and benchmark for each strategy listed EIGHTY THIRD LEGISLATURE 15 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Defining Measures The state of Texas has a performance based budgeting system In the biennial budget cycle agencies complete strategic plans in the spring summer before the Legislature meets to determine the state s budget for the following biennium Agencies are required to review and or modify the following items in ABEST as they pertain to the budget structure for performance measures Measure Definitions e Measure Descriptions Cross References In these instructions we use outcome measures for the primary example of working with measures Working with output explanatory and efficlency measure definitions 18 nearly an identical process The measure definitions descriptions and cross reference are located on the Measu
19. Services and are defined as services provided in state schools state mental hospitals nursing facilities hospice and ICF MR facilities Community services are defined as the services in the Department of Aging and Disability Services community care objectives Community Care Entitlement BL 2015 The source of data will be reports on the number of persons served rrom the operating agencies providing long term care services Institutional services are provided by the Department of Aging and Disability Services and Department of State Health Services and are defined as services provided in state schools state mental hospitals nursing facilities hospice and ICF MR facilities Community services are defined as the services in the Department of Aging and Disability Services community care objectives Community Care Entitlement Cancel The screen displays the baseline years associated with the current session If the measure is new these fields will be empty If it is an existing measure the previous entry will appear Enter or revise the data source for BL 2014 required You only EIGHTY THIRD LEGISLATURE 21 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD need to enter BL 2015 information if it differs from the BL 2014 information Note that there is a maximum of 1 000 characters for this field 3 After entering the data source click Save at the bottom of the grid Methodolog
20. Smart Viewer on your computer If you already have Crystal Reports ActiveX Viewer and cannot view reports you will need to download a current version Call the LBB Help Desk at 512 463 3167 for additional instructions A preview using Crystal Reports appears in the ABEST window as shown below Use the arrow keys at the top to navigate through multi page reports The binoculars icon opens a search field EIGHTY THIRD LEGISLATURE 28 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD 3 To print click the second icon in the upper left corner on the ABEST screen If you click the printer icon for your browser the report will not print See the example below SESS ETSR Lir Fara Lum LF 1 anum mu T e i mb AT Human enun od CEM ee EISE Papia exem eee Gretel Dele amd Eo Pi gl id EI iper agi puel Heme Ser jare Hmmm nem NGC RITE ze bes re L TIE ERR iei en ux mal THE ECO LTC EV QU Heap p mum aj 5 Select appropriate export format from drop down list and click OK The report will download into the appropriate application Save your file EIGHTY THIRD LEGISLATURE 29 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BO
21. actions by the Legislature has increased the resources devoted serving persons with disabilities in community based settings In Executive Order GWB 99 2 the Governor of Texas affirmed the value of community based supports for persons with disabilities as did the U 5 Supreme Court in the Olmstead v Zimring case HHSC is implementing a Promoting Independence Initiative to assure that the state moves deliberately and decisively toward a system of services and supports that fosters independence BL 2015 Data saved save Cancel EIGHTY THIRD LEGISLATURE 25 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD The Cross Reference Information grid displays detailed information for the outcome selected The top portion of the screen displays the cross reference copied from 82R The options at the bottom of the grid enable you to add change the cross reference Cross Reference Information Agency Code 529 Session Code 2 Session R stage Code S70 Version Code Entered By ABESTCPY Goal Seg 1 Objective Seq Strategy Seq Measure Type OC Measure Seq Date amp Time 3 19 2012 7 A7 06 AM Delete Agency 528 HLTH amp HUMAN SVCS COMM Measure Type Outcome Output Efficiency Explanatory Goal Objective 1 HHS ENTERPRISE OVERSIGHT amp POLICY 1 ENTERPRISE OVERSIGHT amp POLICY Outcome Measure 1 5 REC G SERVED IN COMMUNITY Definition Descri
22. as shown below Session 33R Stage SBR Versi Agency 529 amp Hu Strategic Planning amp Measure Definitions What s New nitions e Web ABEST profile to complete your Measure Definitio ck Save For this profile review your budget structure and verify that Help You can view this manual online or get help based on your screen location 1 Click the Help menu pause then click the Help menu one more time two slow clicks to view the entire user manual as shown below EIGHTY THIRD LEGISLATURE 8 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE e Bc jJFnd p Jb 1 so Ik Bookmarks Document Conventions Getting Started Accessing ABEST Logging In Profile Selection News Screen Help Contact Information Strategic Planning amp Measure Definitions Status Cautions and Important Ej DEFINITIONS FIMALIZING BUDGET STRUCTURES AND DEFINING MEASURES IN ABEST INSTRUCTIONS FOR STATE AGENCIES INSTITUTIONS OF HIGHER EDUCATION APPELLATE COURTS FOR THE EMGHTY THIED LEGISLATURE REGULAR SESSION LEGISLATIVE BUDGET BOARD Information Data Entry Considerations KI Administrative Statement Unknown Zone Protected Mode Off 2 Click the Help icon e located on each screen to get detailed information about the screen you are using The user manual opens and links to the information based on your screen l
23. centage of children in the Medically Dependent Children s program continue to receive services in nursing facilities however the percentage is so small BL 2015 The screen displays the baseline years associated with the current session If the measure 15 new these fields will be empty If it 1s an existing measure the previous entry will appear Enter or revise the data limitation for BL 2014 required You only need to enter BL 2015 information if it differs from the BL 2014 information Note that there is a maximum of 1 000 characters for this field 3 After entering the data limitation click Save at the bottom of grid Data Source Data Source describes where the information comes from and how it is collected 1 Click the Measure Definitions menu and the Outcomes submenu if you have timed out or are no longer on the outcome measure definitions screen 2 Click on the DataSource tab as shown below The goal objective and outcome measure previously selected for the data limitation will carry forward to the data source tab If you want to change the goal objective or outcome measure select them from the drop down boxes listed on the screen Outcome Measure Definition BL 2014 The source of data will be reports on the number of persons served from the operating agencies providing long term care services Institutional services are provided by the Department of Aging and Disability Services and Department of State Health
24. e new measure priority and target attainment fields will be blank top portion of the grid If it is an existing measure entries copied from 82 R will be displayed Outcome Measure Description N Outcome Sequence 1 Outcome Code Percentage Y Reported M Key N New Measure Calculation M Priority M Target Attainment Short REC GLTC SERVED IN COMMUNITY Full Name Persons Receiving Long term Care Served in Community based Settings Mew Measure M Priority M Target Attainment H Save Important All outcome and explanatory measures are non cumulative and reported only once a year 3 Click in the appropriate input boxes to enter revise the New Measure Priority and Target Attainment fields shown below and click Save Your changes will load into the top portion of the grid after you click Save EIGHTY THIRD LEGISLATURE 24 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Dutcome Measure Description Outcome Sequence 1 Outcome Code Percentage Y Reported N Key N New Measure M Calculation N Priority M Target Attainment Short Name REC G LTC SERVED IN COMMUNITY Full Name Persons Receiving Long term Care Served in Community based Settings New Measure M Priority M Target Attainment H Save Cross References cross references 15 required for all existing measures that are not new measures The cross reference fo
25. er GWE 99 2 the Governor of Texas affirmed the value of community based supports for persons with disabilities as did the U 5 Supreme Court in the Olmstead v Zimring case HHSC is implementing a Promoting Independence Initiative to assure that the state moves deliberately and decisively toward a system of services and supports that fosters independence jm BL 2015 Data saved The screen displays the baseline years associated with the current session If the measure is new these fields will be empty If it is an existing measure the previous entry will appear Enter or revise the purpose for BL 2014 required You only need to enter BL 2015 information if 1t differs from the BL 2014 information Note that there is a maximum of 1 000 characters for this field 3 After entering the purpose click Save at the bottom of the grid Measure Description The measure description 1ncludes important details about the measure You must review and or update the following items on the measure description grid e New Measure Target Attainment e Priority The measure description 1s located on the Measure Definitions screen which displays as the second grid on the screen 1 Click the Measure Definitions menu and the Outcomes submenu if you have timed out or are no longer on the outcome measure definitions screen Select a Goal Objective from the first drop down box and an Outcome Measure from the second drop down box 2 Click on the D
26. es menu and the Structure submenu Session 83R Stage SBR Version 1 Status INCOMPLETE Agency 529 HIth amp Human Svcs Comm Strategic Planning amp Measure Definitions Goals Objectives Strategies gt Structure Status HHS ENTERPRISE OVERSIGHT amp POLICY Goals Objectives Strategies Structure Service Categories FFICIENCY Statewide Goal Benchmark H 6 INFORMATION TECHNOLOGY PROJECTS 8 7 OFFICE OF INSPECTOR GENERAL 8 ENTERPRISE EXCEPTIONAL ITEMS 2 The Goals Objectives and Strategies display on the screen Drill down to each level by clicking on icon located to the left of each goal and objective Click on each item listed as shown below Detailed information displays on the right portion of the screen for each goal objective and strategy Strategic Planning amp Measure Definitions 9 1 HHS ENTERPRISE OVERSIGHT amp POLICY Strategy Detail Information 1 ENTERPRISE OVERSIGHT amp POLICY 1 ENTERPRISE OVERSIGHT amp POLICY Strategy INTEGRATED ELIGIBILITY amp ENROLLMENT Sequence 4 2 HHS CONSOLIDATED SUPPORT SERVICES USAS Code 3100 Functional Goal Code Goals Objectives Strategies gt Structure Strategy Code 2 MEDICAID Benchmark Income Category 3 CHIP SERVICES Code 4 ENCOURAGE SELF SUFFICIENCY e Service Category 5 PROGRAM SUPPORT Short Name ENTERPRISE OVERSIGHT amp POLICY 6 INFORMATION TECHNOLOGY PROJECTS
27. escription hyperlink as shown below or scroll down to the second grid labeled Outcome Measure Description EIGHTY THIRD LEGISLATURE 23 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Strategic Planning amp Measure Definitions Definition Description Cross Ref Bottom 12 Measure Definitions gt Outcomes Select a Goal Objective 1 HHS ENTERPRISE OVERSIGHT amp POLICY 1 ENTERPRISE OVERSIGHT amp POLICY Select an Outcome Measure 1 5 REC G LIC SERVED IN COMMUNITY Outcome Measure Definition BL 2014 Historically the State of Texas through actions by the Legislature has increased the resources devoted to serving persons with disabilities in community based settings In Executive Order GWE 88 2 the Governor of Texas affirmed the value of community based supports for persons with disabilities as did the 5 Supreme Court in the Olmstead v Zimring case HHSC is implementing a Promoting Independence Initiative to assure that the state moves deliberately and decisively toward a system of services and supports that fosters independence BL 2015 The top portion of the grid displays the measure description that 1s associated with outcome measure selected as shown below Review the 1tems displayed and contact your Analyst if you have any questions regarding the information listed Any changes to this information must go through your LBB performance analyst If the measure 1s new th
28. from the first drop down box and the Outcome from the second drop down box Click the Cross Ref hyperlink to enter the cross reference and click Save Note that the top section of the grid displays your cross reference Use the bottom portion of the grid to select or change your cross reference The edit indicates that data elements are missing for the 1 year Data elements include the measure definition data limitations data source methodology and purpose Click the Measures Definition menu and the Outputs Efficiency or Explanatory submenu Select the goal objective and strategy from the Strategy drop down box and the Measure from the second drop down box Click the Definition hyperlink to enter the missing data and click Save The edit indicates that no cross reference exists for the measure If the measure is not marked new a cross reference is required Click the Measures Definition menu and the Outputs Efficiency or Explanatory submenu Select the goal objective and strategy from the Strategy drop down box and the Measure from the second drop down box Click the Cross Ref hyperlink to enter the cross reference and click Save Note that the top section of the grid displays your cross reference Use the bottom portion of the grid to select or change your cross reference The edit indicates that no strategy is selected for a given statewide goal or benchmark Click the Goals Objectives Strategies menu and the Statewide Goal Benc
29. hmark submenu Select the Goal Benchmark from drop down box for the strategy in question and click Save 33 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD service Categories The edit indicates that no service category is selected for a given strategy Click the Goals Objectives Strategies menu and the Service Categories submenu Select an Income Age and Service category from drop down boxes for the strategy in question and click Save EIGHTY THIRD LEGISLATURE 34 LEGISLATIVE BUDGET BOARD STAFF
30. in the Agency drop down box Note that you will not be able to access the data input or reports menus if your status is set to restricted or locked The LBB uses these specific statuses to indicate that work is in progress Other agencies will appear in your agency drop down box when their status is set to complete in ABEST If the Current Profile Settings are not correct click on the drop down lists to select the appropriate settings and click Save The options selected here will display on the profile settings bar which 1s at the top of each screen shown below The agency status associated with these settings 1s also 1ncluded EIGHTY THIRD LEGISLATURE 7 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Session 53R Stage SBR Version 1 Status INCOMPLETE Agency 529 HIth amp Human Svcs Comm Profile Selection Please select one Base Reconciliation Strategic Plan Measure Definitions Legislative Appropriations Request Information Technology Detail Biennial Operating Plan Operating Budget USAS Reconciliatio Actual Performance Measures Admin News Screen The news screen provides important information and often conveys details about upcoming deadlines ABEST may direct you to this screen if this 1s your first time to log into Strategic Plan Measure Definitions or if the system has updated the news screen You can click the News menu anytime to view this information
31. ion click Save at the bottom of the grid Outcome Measure Definition BL 2014 This is measure of the percentage of persons receiving long term care services in community based settings BL 2015 This is a measure of the percentage of persons receiving long term care services in community settings Cancel Gi Important Save your data by clicking Save Make sure you click Save on the grid you are working with as shown below The Save button works independently for each grid on the screen EIGHT Y THIRD LEGISLATURE 19 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD The options in the following table are helpful 1n moving from the top to the bottom of the screen quickly especially when you have a large amount of data displayed on the screen NAVIGATION OPTIONS REFERENCE White Arrow Use this toggle switch to collapse expand a particular top right of grid It will enable you to view the details above below a each screen particular grid shown below Definition Takes you to the Outcome Measure Definition grid hyperlink Description Takes you to the Outcome Measure Description grid hyperlink Cross Ref Takes you to the Cross Reference Information grid hyperlink Top and Positions your cursor at the top or bottom of the screen Bottom hyperlinks Definition Description Cross Ref Bottom Select a Goal Objective 1 HHS ENTERPRISE OVERSIGHT amp POLICY 1
32. larger or smaller What display settings should I choose Apply EIGHTY THIRD LEGISLATURE 4 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD andis The suggested display screen setting is smaller or medium as shown below Qo F n Control Panel Appearance and Personalization Display Search Control Panel Control Panel Home i Make it easier to read what s on your screen Adjust resolution You can change the size of text and other items on your screen by choosing one of these options To temporarily enlarge just part of the screen use the Magnifier tool gi Calibrate color Change display settings b Smaller 100 default Adjust ClearType text Set custom text size DPT Medium 125 Larger 15096 1 From the LBB website ww w lbb state tx us click Agencies Portal Under Login Information click Agency Logon Request Form as shown below _ BUDGET BOARID HOME BUDGET PUBLICATIONS FISCAL NOTES LBB TEAMS ABOUT THE LBB EXTERNAL LINKS AGENCIES PORTAL Agencies Portal Logon Information Agency Logon Request Form Agency Logon Help What s New 2 Complete the Logon Request Form shown below EIGHTY THIRD LEGISLATURE 5 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Forgot Password Logon Request Form Contact Us P
33. lease ensure that you have approval from your supervisor to request a userid Agency 000 Unspecified or not applicable Full Name Password Confirm Password Phone Fax amp Pager amp Email ID ABEST Automated Budget Estimate System of Texas Includes Base Recon LAR Submissions Operating Budget Actual Performance Measures USAS Reconciliation Access Needed for L ARRA American Recovery and Reinvestment Act L Document Submission AFR _ FNS Fiscal Notes System 3 When complete scroll down and click Submit You should receive an email confirming your request Respond to this email otherwise your request will not be processed If you do not receive a confirmation email call the LBB Help Desk at 512 463 3167 The LBB will email your username and password for ABEST within one business day Logging In 1 From the LBB website ww w lbb state tx us click Agencies Portal Under Data Entry Applications click Strategic Plan Measure Definitions as shown below HOME BUDGET PUBLICATIONS FISCAL NOTES LBB TEAMS ABOUT THE LBB EXTERNAL LINKS AGENCIES PORTAL T Agencies Portal Logon Information 5 E Agency Logon Request Form Agency Logon Help What s New ABEST Reporting Schedules are now available November 2012 FNS Committee Logon Request Form Information Technology Detail Instructions are now available August 2012 Legislative
34. n If you cannot copy from a source document and paste into ABEST you can go into ABEST for a previous session print a report of the previous measure definitions and manually re enter the information for the changed measure EIGHTY THIRD LEGISLATURE 17 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD If a measure has changed significantly 1t might be considered new Your agency the LBB performance analyst and the GOBPP analyst for your agency will make this determination A performance measure s definition explains the measure the methodology for its calculation and provides information about the measure Definitions submitted with the agency s strategic plan must include all of the following elements e Definition e Data Limitations e Data Source e Methodology e Purpose Definition The definition should provide a brief explanation of what the measure is and give enough detail to provide a general understanding of the measure 1 Click the Measure Definitions menu and the Outcomes submenu if you have timed out or are no longer on the outcome measure definitions screen 2 Select a Goal Objective from the first drop down box and an Outcome Measure from the second drop down box shown below vv Tip Hover your cursor over the names to show the items listed in the drop down box Strategic Planning amp Measure Definitions Definition Description Cross Ref Bottom 12
35. ocation Strategic Planning amp Measure Definitions Goals Objectives Strategies gt Structure 1 HHS ENTERPRISE OVERSIGHT amp POLICY 2 MEDICAID 3 CHIP SERVICES ET ENCOURAGE SELF SUFFICIENCY 8 5 PROGRAM SUPPORT 6 INFORMATION TECHNOLOGY PROJECTS EMT OFFICE OF INSPECTOR GENERAL 8 ENTERPRISE EXCEPTIONAL ITEMS Contact Information Contact the LBB Help Desk by clicking the Contact Us menu as shown below EIGHT Y THIRD LEGISLATURE 9 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Session 83R Stage SBR Version 1 Status INCOMPLETE Agency 529 Hith amp Human Svcs Comm Strategic Planning amp Measure Definitions Goals Objectives Strategies gt Structure 1 HHS ENTERPRISE OVERSIGHT amp POLICY 2 MEDICAID 3 CHIP SERVICES 4 ENCOURAGE SELF SUFFICIENCY amp 5 PROGRAM SUPPORT 6 INFORMATION TECHNOLOGY PROJECTS 7 OFFICE OF INSPECTOR GENERAL 8 ENTERPRISE EXCEPTIONAL ITEMS Contact Us You can contact the LBB by calling the Help Desk or by sending an email Be prepared to leave a message when calling the Help Desk Your call goes directly to voicemail at all times typical call back response from the Help Desk is within 30 minutes If you send an email include a call back number along with your ABEST username typical email response from the Help Desk 1s by the end of the next business day Contact
36. ption Cross Ref Top 4 To assign or change the cross reference begin by clicking in the drop down box labeled Agency and enter the appropriate agency code If the measure was transferred from another agency for 83 R select the transferring agency here Important You cannot assign a cross reference to a new measure The Cross Reference Information grid will not display when the New Measure field is set to Y yes ross Reference Information Agency Code 529 Session Code 2 Session R Stage Code 570 Version Code Entered By ABESTCPY Goal Seq 1 Objective Seq Strategy Seq Measure Type OC Measure Seq Date amp Time 3 19 2012 7 47 06 Delete Agency 528 HLTH amp HUMAN SVCS COMM Measure Type Outcome Output O Efficiency Explanatory Goal Objective 1 HH5 ENTERPRISE OVERSIGHT amp POLICY 1 ENTERPRISE OVERSIGHT amp POLICY Outcome Measure 1 3 REC G SERVED IN COMMUNITY 5 Select the Measure Type Goal Objective and Outcome Measure for the cross reference and click Save Your changes will load into the top portion of the grid after you click Save EIGHTY THIRD LEGISLATURE 26 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD ross Reference Information Agency Code 529 Session Code 2 Session Type R stage Code 570 Version Code Entered By ABESTCPY Goal Seq 1 Objective Seq Strategy Seq Measure Type OC Measure Seq Da
37. r each measure is copied forward from the previous session This information facilitates the legislature and budget performance analysts with tracking performance measures from one biennium to the next Measures transferred from one agency to another need to refer back to the transferring agency with a cross reference You will not be able to change your measure definition status to complete 1f any existing non new measures lack cross references Review the cross reference for each measure for accuracy and make any changes here Include any measures that were transferred from another agency or program as well 1 Click the Measure Definitions menu and the Outcomes submenu 1f you have timed out or are no longer on the outcome measure definitions screen 2 Select a Goal Objective from the first drop down box and an Outcome Measure from the second drop down box 3 Click on the Cross Ref hyperlink as shown below or scroll down to the third grid labeled Cross Reference Information trategic Planning amp Measure Definitions ame Definition Description Gross Hef Bottom e f Measure Definitions gt Outcomes peut WEINE Select a Goal Objective 1 HHS ENTERPRISE OVERSIGHT POLICY 1 ENTERERISE OVERSIGHT amp POLICY Select an Outcome Measure 1 REC G LTC SERVED IN COMMUNITY Dutcome Measure Definition p Definitions DataLimitations DataSource Methodology Purpose i BL 2014 Historically the State of Texas through
38. re Definitions screen Each section is located in a separate grid within the Measure Definition Outcome screen 1 Click on the Measure Definitions menu and Outcomes submenu Session 835 Stage SBR Version 1 Status INCOMPLETE Agency 529 HIth amp Human Svcs Comm Strategic Planning amp Measure Definitions Measure Definitions gt Outcomes Select a Goal Objective 1 HH5 ENTERPRISE OVERSIGHT amp POLICY 1 ENTERI Select an Outcome Measure i s REC G LTC SERVED IN COMMUNITY Outcomes Definition Outputs tations DataSource Methodology Purpose Efficiency re of the percentage of persons receiving long term care serv Explanatory 2 Review the screen layout shown below EIGHTY THIRD LEGISLATURE l6 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD utcome Measure Definition E BL 2014 This is a measure of the percentage of persons receiving long term care services in community based settings BL 2015 This is a measure of the percentage of persons receiving long term care services in community based settings Save Cancel Outcome Measure Description A Outcome Sequence 1 Outcome Code 12 Percentage Y Reported N Key N New Measure Calculation N Priority M Target Attainment H Shot Name REC G LTC S
39. ropriations process and agency performance through the biennial budget cycle ABEST has a new look and feel when compared to previous versions The procedures are similar however there are some changes Agencies are now required to finalize their budget structures as well as define their performance measures in ABEST simultaneously This manual will assist you in completing the following tasks e Budget Structure e Service Categories e Statewide Goals and Benchmarks e Defining Measures definitions descriptions and cross references The items listed above are components of the strategic plan which must be completed and approved before agencies can start entering their legislative appropriations request LAR in ABEST You may begin updating your agency s information after you receive an email from your LBB analyst informing you that your budget structure has been approved The deadline for defining performance measures in ABEST 15 the same as the deadline for submitting strategic plans For more about strategic planning preparations and deadlines see Instructions for Preparing and Submitting Agency Strategic Plans Fiscal Years 2018 2017 from the Governor s Office of Budget Planning and Policy GOBPP and the LBB dated April 2012 This document 1s available on both organizations websites http www lbb state tx us Strategic_ Plans Documents htm http www governor state tx us bpp under Strategic Planning Instructions
40. ss Tab to move across to e the next cell At the end of a row manually click your cursor in a cell on a new row to enter more data You can expand some multi line text fields by double clicking in the field Use the Enter key to start a new line of text in a multi line text field Click your cursor outside the field or press Tab to move out of the field Save your work by clicking the Save button Use the built in calculator by double clicking in any active data entry cell After making your calculation and clicking the button click Send to Grid The number you calculated transfers to the cell in which the cursor appears IF THE EXPLORER STATUS BAR DOES NOT APPEAR Open the Tools menu in Internet Explorer and choose Internet Options Click the Security tab and select Trusted Sites Click the Sites button and enter bb state tx us LEGISLATIVE BUDGET BOARD SAVING DATA Save data by clicking Save on the screen Use the blue section to add new information to a corresponding grid and click Save NAVIGATION To move to the top of a long screen click the Top hyperlink at the bottom of the screen To move to the bottom of the screen click the Bottom hyperlink at the top of the screen 12 LEGISLATIVE BUDGET BOARD STAFF JUNE 2012 STRUCTURES MEASURE DEFINITIONS LEGISLATIVE BUDGET BOARD Budget Structure 1 Review your agency s budget structure by clicking on Goals Objectives Strategi
41. te amp Time 3 19 2012 7 47 06 AM Delete 529 HLTH amp HUMAN SVCS COMM Measure Type Outcome Output Efficiency Explanatory Goal Objective 1 HHS ENTERPRISE OVERSIGHT amp POLICY 1 ENTERPRISE OVERSIGHT amp POLICY Outcome Measure 1 REC G LTC SERVED IN COMMUNITY Important To minimize closing edits enter a cross reference for each measure If the measure is marked new a cross reference is not required Deleting a Cross Reference If a measure has changed enough to be considered new a determination made jointly between your agency and your LBB and GOBPP analysts you not only need to flag 1t as a new measure on the measure definition screen but you also need to delete the cross reference New measures do not need cross references To delete a cross reference navigate to the Cross Reference Information grid as described previously Click Delete as shown below Cross Reference Information Agency Code Session Code Session Type Stage Code Version Code Entered By Goal Seq Objective Seq Strategy Seq Measure Measure Seq Date amp Time Information deleted Delete Agency J01 SUPREME COURT OF TEXAS Measure Type Outcome Output Efficiency Explanatory Goal Objective 1 APPELLATE COURT OPERATIONS 1 APPELLATE COURT OPERATIONS Outcome Measure 1 DISPOSITION RATE A message will display 1n red indicating you deleted the cross reference shown above
42. y Methodology describes clearly and specifically how the measure 1s calculated 1 Click the Measure Definitions menu and the Outcomes submenu if you have timed out or are no longer on the outcome measure definitions screen 2 Click on the Methodology tab as shown below The goal objective and outcome measure previously selected for the data source will carry forward to the methodology tab If you want to change the goal objective or outcome measure select them from the drop down boxes listed on the screen Outcome Measure Definition Definitions DataLimitations DataSource mais Purpose BL 2014 1 Determine the number of the persons served in the programs classified as community based services 2 Determine the number of the persons served in institutional programs 3 Divide the number of persons served in programs classified as community based services Step 1 by the sum of the persons served in community based setting Step 1 and the number of persons served in institutional programs Step 2 4 Multiply by 100 BL 2015 1 Determine the number of the persons served in the programs classified as community based services Z Determine the number of the persons served in institutional programs 3 Divide the number of persons served in programs classified as community based services Step 1 by the sum of the persons served in community based setting Step 1 and the number of persons served in institutional programs Step 2 4

finalizing budget structures and defining measures in abest revised

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