NextImpress Impress
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1. New Presentation a blank new presentation will be created If Presentation Wizard shows up you can check the Do not display this dialog next time check box next time when you create a new presentation the Presentation Wizard will be bypassed Fig 5 9 Select menu Format Change Page Layout to open the Page Layout dialog box Fig 5 10 If the previous step activates Wizard select blank Presentation press lt OK gt will automatically open the Page Layout dialog box NextOffice User Manual 5 3 Chapter 5 Next Impress NextOffice Fig 5 10 3 Pick your desired layout and press lt OK gt Different slide layout provides different place holders Click on Image Place holder to open the Open File dialog box and pick the image to be inserted Click on the Text Place holder to enter text at the position Click on the Title Place holder to enter title If necessary select menu Slide Show Effects to add in special effects such as Move along curve effect 4 To edit the contents of another slide repeat the above procedures Insert New Slide Follow the above procedure to prepare your slide page by page To insert a new slide 1 In the lower part of your document window there is a tab marked Page X such as Page 1 right click on it to bring up a dialog box Fig 5 11 2 In the pop up dialog box select Inse2. box select Bullets and pick your desired bullet pattern Fig 5 21 Fig 5 20 If you want to insert some special bullets you can select Customize tab Under the Number column select Graphics From File You can then pick any bullets defined in your gallery Fig 5 22 Fig 5 23 b ieem ee be jad k re ae ot m A minia ha mapir k 5 apa a i a B ij a iepenen amean t Click to add title ninamees Al a Pi jame sarim Introducing a Mew Product r lee ee pee n ra ee j Long term Goal A Sapma E 3 Customer Wishes 2 a p i 3 Fulfilling Customer Needa iniii i fl minena malice eam mra a 6 Dt iF Be ioe a Fig 5 23 NextOffice User Manual 5 7 Chapter 5 Next Impress NextOffice Setup Paragraph Spacing You can adjust paragraph spacing First select the paragraphs to be adjusted and then press the Decrease Spacing or Increase Spacing icon on the Object Bar Fig 5 25 You can also apply indentation to your paragraphs by pressing the Increase Indent or Decrease Indent icons Fig 5 24 Introducing a New Product Fig 5 25 Introducing a New Product 3 Long term Goal Long term Goal Customer Wishes Fulfilling Customer Needs Customer Wishes Fulfilling Customer Needs Insert Special Fields Select menu Insert Fields to insert special fields such as Page Number
3. 53 In the Style dialog box you can change the typeface font size font style effects and character spacing etc 5 16 NextOffice User Manual NextOffice Chapter 5 Next Impress Setup Animation Effects Show Time You can change the animation effects in a slide page First select an animation object and then menu Slide show Animation In the Animation dialog lt box set the showing times for different animation objects Fig 5 54 birn mma Setup Interaction Effects You can change the interaction effects in a slide page First select the object and then menu Slides show Interaction In the Interaction dialog box set different interaction effects e g Exit Presentation upon clicking the mouse on the object Fig 5 55 Fig 5 55 Print Presentation 1 Select menu File Print select your target printer to output your presentation Fig 5 56 2 Press lt Others gt more additional settings such as printing the contents as hand outs Fig 5 5 NextOffice User Manual 57 Chapter 5 Next Impress NextOffice Use Writer Document as Outline You can send the outline headings of a Writer document to a presentation Simply open the Writer document and then select menu File Send Outline to Presentation Fig 5 58 Fig 5 58 Baai eS 5 18 NextOffice User Manual
4. Date etc into your slide page Fig 5 26 Fig 5 27 Lo Intteducing New Product b baa m ar e oeng Long term oad ee a esto reser ea hes hi a k Fulliing Customer Needs re 1 WP i amy i p im ial Fig 5 27 Romar VAuhes rl Fuig Customer H Fig 5 26 Insert Geometric Object Click on the Rectangle or Ellipse icon in the bottom Tool Bar to select your desired geometric object and drag it into your slide Fig 5 28 Fig 5 29 a g R 7m e T C TextEdit Paragraph 1 Row 1 Column 2 Fig 5 28 GS 5 8 NextOffice User Manual NextOffice Chapter 5 Next Impress Different Types of Presentation View Mode On the upper left hand corner of your slide page is a number of tab for switching to different view modes Fig 5 30 Insert Format Tools SlideShow Window Help g ulg ta l 000 _ i6 MM Bao A Color x Normal Outline Notes Handout Slide Sorter A Fig 5 30 Standard View Mode In Standard View mode you can edit your slide page such as add text and images The Object Bar on top will change to provide different functions as you select different type of objects Fig 5 31 Outline View Mode eee afntroducing a New Prod uct Tile Fulfilling Customer Needs Describe the main attributes of the product Link the product attributes to cus tomer needs F SS Outline View mode shows the overall iL
5. EE Setting Slide Transition You can customize different slide transition mechanism to make your presentation more interesting 1 Select menu View Slide Sorter to enter the Slide View mode 2 Inthe Object Bar select different transition effect such as rehearse timing hide show slide If you need more function select menu Slide show Slide Transition Fig 5 37 TE Untitled HWexiiice mprere fe Eie Yew mean Foot Jeol gine ilow Fudor Help T 2a Dg a ghle Shere w Do i Slides x Hormal Gl ShowHale Zbir Cniori Sle Shis Infenadieir 3 The Slide Transition pane appears on the right you can have more choices such as speed sound etc Fig 5 38 4 Select desired effect in the Apply to Selected slides list box If you would like to preview the chosen effect click on the lt Play gt button Fig 5 39 NextOffice User Manual 5 11 Chapter 5 Next Impress NextOffice Jaraducing Aea Produc j ants Jaraducing New Product Customizing Animation You can select to apply different animation effects for various objects such as text images graphics etc in your presentation For example you can make the title appear Fly in 1 Select View Normal or click on the Normal tab on the top left hand corner of the slide page 2 Select menu Slide show Custom Animation Fig 5 40 Fi
6. NextOffice Chapter 5 Next Impress Chapter 5 Next Impress Impress is a multimedia presentation application with functions similar to MS Office PowerPoint You can create professional and impressive presentations with animation effect transition effects using Impress During slide show rehearsal you can setup the timing for auto slide show so that you can better manage the period to spend on each slide Impress Wizard allows you to easily export your presentation files to various formats such as HTML for easy publishing on web for Internet access Fig 5 1 Title Bar mE derrr nee AAR ai Tool Bar Menu Bar rue Tii me am m _ 5 95 a Object 5 Bar na Floating a wee Tool Bar LW miN m i Slide Status B Da asi Be ceca Fig 5 1 Impress provides five different view modes You can find various buttons for switching view modes at the top left corner of your slide page The Tool Bar at the bottom provide a list of functions under the current view mode e g under Standard View mode it provides functions to insert text graphics into the current slide page The Object Bar on top provides a list of functions pertaining to the current object selected e g in Standard View mode if you select an image object the Object Bar changes to provide a set of image editing functions Space outside the slide page is your work space You can move objects to your work space for
7. e At Yiee aart Poasi Tock libs Show Window Hep Ww a A G ug PETET ghb Sica Seating he A t na Bebearse Toning Shida xo Hormal tS oiera b r TFT ETET Ia Random Eert zalil Vereta Blinds Wel ge Wheel oped Madre D Amnmabe pra 4 Ifyou would like to preview the chosen effect click on the lt Play gt button 5 12 NextOffice User Manual NextOffice Chapter 5 Next Impress Customize Presentation for Different Types of Audiences The same presentation sometimes can be used for different types of audiences e g if you are doing a presentation on new technologies you may use the same presentation for management salesmen technicians by varying the level of technical detail covered 1 Select menu Slide Show gt Custom Slide Show Fig 5 42 2 Inthe Custom Slide Show dialog select lt New gt button Fig 5 43 3 Enter the name for the customized presentation then pick the slides from the Existing Slides list box to be included in your customized presentation press lt OK gt to confirm 4 If you want to playback a customized slide show select menu Slide Show Custom Slide Show pick your desired slide show from the list box below and press the lt Start gt button Editing a Presentation Create Presentation Templates Business presentation usually has to follow certain company standards such as company logo on top The quickest way to stick to t
8. hese standard is to use templates 1 First create your presentation select File New to open a new presentation 2 Select menu View Master Slide Master Then load an image such as company logo into your document re size it to the right size and position it in the right place Fig 5 44 3 Select menu File Template Save Fig 5 45 NextOffice User Manual 5 13 Chapter 5 Next Impress NextOffice 4 Inthe Document Templates dialog box enter a new name for the template and then press lt OK gt to confirm Apply different presentation backgrounds You can use different backgrounds in the same presentation Steps are 1 First open your presentation to select the slide to be changed 2 Select menu Format Styles Slide Design Fig 5 46 3 Press the lt Load gt button select presentation backgrounds from the Catalogs list box on the left then select the desired background from the right Press lt OK gt to apply the selected background for the current slide Fig 5 47 Bae DE Fee foot Boome ool fee Dee Feo fo 4 Ifyou want to select other backgrounds repeat the above steps Fig 5 48 5 14 NextOffice User Manual NextOffice Chapter 5 Next Impress a a a a Fig 5 48 Inserting Slides from Another Presentation Steps are 1 First open the presentation which you want to
9. outline of your presentation You can easily examine the overall structure of your Long term Goal k g pad State the intended goal presentation in this mode Fig 5 32 E s Customer Wishes a Describe customer needs and Wars Fes Ey plain the requirements Fig 5 32 NextOffice User Manual 5 9 Chapter 5 Next Impress NextOffice Slide View Mode K an P amp F n j a a In Slide View mode you can have an overvie 5 2 delete slide page You can also hide or show an p m on nn clicking on the Show Hide Slide icon on the parma G i E E _ D Pene d poui bl f E E I F n r s i a In the Object Bar you can setup p a Tata he 7 Po i lr ll 1 Different slide transition modes f E E E _ m 2 Transition Speed pa n outau A e i sni Eam j B wal 3 If automatic transition is selected you g B g can set the desired transition time Fig 5 34 Searels f 3 ae Notes View Mode In Notes View mode you can insert notes underneath the slide page for use while running your slide show When printing the presentation whether to print out these notes is up to you Fig 5 35 ERTS TET 5 10 NextOffice User Manual NextOffice Chapter 5 Next Impress Handout View Mode In Handout View mode you can print out the slides as handout for distribution to your audience Fig 5 36 INI I IET T
10. rt Slide to insert a new slide page Pick the page style you want and press lt OK gt to continue Fig 5 12 HH de BOE Fig 5 11 Delete Slide Page Change Layout In Step 2 above you can also select to delete your slide page or rename your slide page 5 4 NextOffice User Manual NextOffice Chapter 5 Next Impress Inserting Graphics and Text Inserting Graphics If you already have an image place holder in your slide page simply click on it to pop up the Open File dialog box and pick your image file You may choose to preview your image first Fig 5 14 Alternatively you can use menu Insert Graphics If you want special effect select menu Slide show Effect to add special effect such as Melting effect m p E Dika kine Lier ae itn Li ie ee e os Se jk Limi Ji Sica Fig 5 13 Inserting Text If you already have a text place holder in your slide page simply click on it and enter your text Fig 5 15 If needed select menu Slide Show Effect to apply special effects to your text object such as Emerge from left RI Y meT HIL O TextEdit Paragraph 1 Row 1 Column 12 Fig 5 16 u Gd l EO GA LU BRU ELI Fig 5 15 If there is no text place holder you can select the Text icon on the bottom Tool Bar Fig 5 16 and select the text type and then drag it into your slide page Ne
11. select slides to be inserted to another presentation and switch it Slide View mode 2 Select the desired slides Fig 5 49 and press your mouse right button to bring up a menu select Copy option 3 Then open the presentation which you would like to insert selected slides to Switch it to Slide View Mode 4 Position your cursor to where you would like to insert the selected slides Press your mouse right button to bring up a menu select Paste option Fig 5 50 m Slides NextOffice User Manual S5 Chapter 5 Next Impress NextOffice Editing Outline Style You can through editing the presentation page styles to change the look and feel of your presentation in several simple steps For example you can change the typefaces font sizes of Outline 1 Steps are 1 First open your presentation Fig 5 51 2 Select menu Format Style Catalog Outline 1 Modify Fig 5 52 Fig 5 51 Customer Wishes Darbe custard needs bed eles Explain the tequranme nts E pE 3 Press lt OK gt to confirm Edit Templates You can change the outlook of any style e g change the typeface of your heading to Arial 44pt Select menu Format Style Catalogs In the Page Styles dialog box select the desired style such as Heading 1 then press lt Modify gt to bring up the Style dialog Fig 5 53 Fig 5
12. temporary storage Objects in work space will NOT be shown during running of slide show NextOffice User Manual 5 Chapter 5 Next Impress NextOffice Creating New Presentation using Wizards Presentation Wizard When you start a new presentation document Impress Wizard will take over to guide you step by step to create an outline structure for your presentation 1 If Wizard does not show up you can select menu File Wizards Presentation to start it Fig 5 2 Fig 5 2 2 In the first page Fig 5 3 you can select to create a blank presentation or use an existing template If you want to use an existing template pick an appropriate one from the template list such as New Product and press lt OK gt to continue Fig 5 4 Fig 5 3 Fig 5 4 3 In the second page you have the options to choose your presentation background style The background style that you select will be applied to every slide in your presentation The style includes any font style color etc Of course you can customize the setting for individual slide afterward In this page you can also select the output media for your presentation such as transparency screen or paper and size of your page Border settings will change according to your selection Then press lt OK gt to continue Fig 5 5 5 2 NextOffice User Manual NextOffice Chapter 5 Next Impress In the third page you can setup the transition effect and
13. transition speed If you have select transparency or paper as output media transition effect and speed will not be applicable If you have checked Preview check box you can preview the result of your setting in the preview window Then select the transition mode manual means that you will be making the slide transition manually select automatic if you want to make the transition automatic according to your time setting Then press lt OK gt to continue Fig 5 6 In the forth page enter basic information of your presentation These information will appear in the first slide of your presentation Then press lt OK gt to continue Fig 5 7 Fig 5 7 Fig 5 8 In the fifth page and also the last page you can check your previous selection including all slides if any selected You can choose to delete any of the selected slides If you want to exclude any slide simply un check the check box besides the slide description If you check on the merge check box a summary slide containing all the titles of every slide will be created Finally press lt OK gt to complete the slide creation Fig 5 8 Now you can proceed to edit the content of each slide save it print it and run the slide show Create a New Presentation from Scratch Other than using Impress Wizard to create presentation from an existing presentation templates you may also create a blank new presentation from scratch l Select menu File
14. xtOffice User Manual 5 5 Chapter 5 Next Impress NextOffice Text Fontwork Effect You can set different fontwork effects to your text objects Click on the Gallery icon in the Tool Bar to open the gallery and pick Fontwork theme Select your desired effect and drag it into the slide page and overwrite the text content Fig 5 17 SE Livetht ina Heinie Hemet mee De pE y pii m p ee Ba Ae ef ka gg Oe S f oe Ye 2 Baer Bj Recent he Dtr oor a Mitek o ole at Gee fie de pg ce Deeg iil thee Fogok Sir Tawa Text 3D Effect You can set different text 3D effect First select the text right click on it to bring up a menu and select 3D Effect Fig 5 18 In the pop up dialog box select your desired effect Fig 5 19 f et ar j i I if i i Aa ae a aa ao aS aia rap kd G En oe T aa Ci a fei ia A LT ae 5 6 NextOffice User Manual NextOffice Chapter 5 Next Impress Use Bullets If you are using Impress Wizard to create your presentation bullets will be inserted automatically into your documents whenever a list of paragraphs is expected What you need to do is to click on the text place holder enter your text and press lt Enter gt to jump to next paragraph You can change the default bullet settings select the paragraphs which you want to change and then select menu Format Numbering Bullets Fig 5 20 In the Numbering Bullets dialog
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