`Focus Prox Lite` Getting Started
Contents
1. DS Be datatime s time and attendance solutions FOCUS Lite Hand Punch Version Getting Started Guide Contents Check COMEM sera ea ER desde dade dedero desudan desaderudedteen bates iod 2 ooiwate InstallalloLi sse bep d eb o a or bu o n t be b ta 2 FUE CINCH NS CUNO Du sud td cnet E dtum roue tractum ERA 2 Belch uie dU c ENT OD TT TT TTD 3 mil RRIUe EIE T 3 Connect the Hand Punch to the PO sorsra 4 einer T 4 Checking the Connection cccccceecccceececeeeeeceeeeseeeesaeeeessaeeessaeeesaeeesaeees 6 WSING the Hand PUNCH sitesi sivas terete bove obest curas euet deb usted eboviess 7 AJda ToD SO otl r enrrernr re 7 PCS ON qe eee 8 POG AGIOS KINO acana a inna ES 8 Template Management cccseccsscccececseeceeceeeeceeeseeeceueenseeseeeseueenseeseeesags 9 SEUNG UP ING SOITWOLG sorsana wwe uno wa OU VePUv Eaa 10 OUD NR DL 10 System Parameters x diea dpt edbaidetedba ide te eoa ae 10 VV OMAGH RUNES tasisi dedans denad ovs deredec denn tus ideni ise Mcseaue Miva 13 Baly RUES REDDERE 13 WORK SCNCOUIG Serrin EEA 17 TIMES NEE Seene A E ETET 19 lad RUIG EE 21 WISCF ACCESS aiia rc r OA EEEN Um 22 MOUNN Grane OU GIN scener einar E E E 23 Ceno ME Disian e E EE 25 FOCUS Lite September 2007 Hand Punch Version Page 1 of 25 Check contents Hand Punch Terminal Power supply Wall Plate Keys and Fixings Serial cable FOCUS Software on CD This Guide2. 1 but they must work at least 30 minutes or they don t get paid You would set the Overtime 1 tab up as below Office 9to 5 Short Code Mame Start Time End Time Rate Bands Fram 02 00 09 00 Dr au 00 00 00 00 Dn au 00 00 00 00 oaGijiejleyelleiloeoiy tInl 4114 4 14 1 4 114 14 I 4 In a similar way you can set up the Overtime Rules for post shift overtime Update the rule to pay up to 2 hours post shift overtime at Rate 2 witha minimum of 1 hour worked The screen should look like this FOCUS Lite September 2007 Hand Punch Version Page 15 of 25 Office 9 to 5 Short Code Mame Start Time End Time AJ e m m D mn Uu a aiimii2iia eisalsella allal al S allallaela ciaBmlasltu s alla al 5 ce c ce e c ce ce e RRREE c c ce e eiu e iw iw E He SS eus ee ey lt i lt 4 ce ce ce ce ce e a ce amp c ce ce ce e ce e e e Overtime 2 Tab Overtime 2 allows you to programme the Daily Rule to flow hours to a new Rate after a number of hours has been worked So for instance you can make a rule where after 8 hours at basic the next 2 hours are paid at Rate 2 and any more hours are paid at Rate 4 as below Overflow Hours Rate 1 after pgpg flows to Rate Rate 7 after 0200 flows to Aate Rate 3 after 08 00 flows to Aate Rate 4 after geo flows to Rate Rate 5 after 08 00 flows to Aate Rate 6 after pgog flows to
3. Rate Rounding FOCUS gives you 4 time bands for rounding IN times and 4 bands for rounding OUT times Rounding sometimes known as Quartering gives a degree of latitude to an employees clocking before penalising late arrival or early departure A typical IN rounding would be to allow 3 minutes lateness Grace before rounding to the next quarter hour Increment So if an FOCUS Lite September 2007 Page 16 of 25 Hand Punch Version employee clocked IN between 09 00 and 09 03 they would be paid from 09 00 If they arrive between 09 04 and 09 15 they will be paid from 09 15 Double deduct is where you not only round the time but also deduct the number of minutes late So if an employee arrives at 09 06 the rounded IN time will be 09 21 09 15 plus 6 minutes You would normally expect to have different rounding for the first IN clocking to those in the rest of the day Set up the Rounded IN band as follows IN Times Rounding Double Deduct Hom 07 00 to 1000 slow oa pipese anive o mines 7 o o n Break Band The figure below shows how you would set up an unpaid lunch break of duration 1 hour taken between midday and 2pm Break Band 1 Fram to allow at Rate aw _ Paid Penalty break for not clocking po on ee que if Dp nn M at time Note If employees are clocking for breaks you will need to pay attention to the rounding bands in operation at the break t
4. Rates for calculating hours worked you can use them for Holidays and Sick Then when you book time for Holiday or Sick you can put them in separate columns on the Timesheet Use this screen to name the timesheet columns In the example below Rate 1 is called Basic there are 3 overtime rates and we have Holiday and Sick columns Click to Save the results System Settings Rate Descriptions Sum Weekly Total Rate 1 Basic Rate2 011 Rate 3 Rate 4 om3 e Rate 5 Rate 6 I LT ISI SH ISETI Ub s S s fs Summation Column Overtime General Groups Rates Colours FOCUS Lite oeptember 2007 Page 12 of 25 Hand Punch Version Working Rules Daily Rules The next step is to set up some Daily Rules A Daily Rule describes a shift pattern for one day For example you might have a shift where people start at 09 00 finish at 17 00 and have a one hour unpaid break for lunch between 12 00 and 14 00 We set these parameters and potentially many others into a Daily Rule and give it a name such as Office 9 to 5 The system then applies the Daily Rules to an employee s clocking times to work out hours to pay Work Schedules Because people often don t work the same shift every day of the week Friday is often different we need a way to tell the software what rule to apply on what day We do this with a Work Schedule which lists the Daily Rule to apply for each d
5. Software Installation You can install FOCUS on a single PC or on a File Server with a shared database and several Clients running the software FOCUS is licensed by the number of concurrent users so you could install even a single user system on a server and several client PCs but only one PC would be able to run the software and access the database at a time FOCUS uses the MSDE Microsoft Desktop Engine database which is free to licence and is provided on the FOCUS CD Single PC single User To install on a single PC make sure you are logged on to the PC as an Administrator Insert the FOCUS CD in the drive and run the SETUP EXE programme on the CD Follow the on screen instructions When the installer prompts Do you wish to install MSDE reply Yes The installer provides you with a desktop icon Double click to run FOCUS Multi User We suggest you consult your IT Manager before installing this software in a multi user environment Place the CD in the drive on the File Server you wish to hold the shared database and follow the instructions for the Single PC above Follow the same procedure on the Client PC s but when the installer prompts Do you wish to install MSDE reply No When you run FOCUS for the first time it will ask you where the database is located You will need to enter Computername FOCUS where Computername is the Name or IP Address of the File Server PC Hand Punch Set Up Note While accessing the menu s
6. key after typing their PIN If you do not set the PIN number length each time a User enters their PIN they will need to press Enter FOCUS Lite September 2007 Hand Punch Version Page 3 of 25 To set the PIN length proceed as follows Apply power to the Hand Punch and wait till the display shows ENTER ID and the time and date lear Press Clea and keys simultaneously Display shows ENTER PASSWORD Press 2 then Enter Press Noo until the display prompts SET ID LENGTH NO YES Press Yes Type the Number of Digits in the PIN Number followed by Display shows T amp A MODE SET y then to get back to the Normal display Connect the Hand Punch to the PC Press Before installing the Hand Punch at its final location we advise connecting it temporarily to the PC and carrying out some initial setting up and checking of the system as this is easier while the Hand Punch is next to the PC Care must be taken when handling the Hand Punch as physical shocks may cause the alignment of the internal optics to be disturbed resulting in the machine needing re calibrating Serial Connection The Hand Punch is supplied with a 15 metre RS 232 cable This has a 9 way D Type socket to plug into a PC COMM port at one end and a 3 way screw terminal to plug into the Hand Punch at the other end If your PC does not have a free COMM port you can use a USB to RS 232 converter but please note that not all of these devices will
7. saturday ates Ween a HN sunday Office Weekends Work Schedule Description Created 0704 2007 16 58 Click on the Help button for further information on Work Schedules When you set up an employee you need to tell FOCUS which shift rules to associate with them by selecting a Work Schedule on the Employee s Rules tab Click the Employees button and select the Employee from the list FOCUS Lite oeptember 2007 Page 18 of 25 Hand Punch Version John Smith First Mame Last Mame Payroll Number Jab Title Work Schedule Weekly Rules oe dons Created D7 704 2007 16 58 Created by System Rate Factors Rate 1 Raez Hate 3 Hate4 Rates Hate b Grose Hourly Pay Groups Rules 00 Here we have picked the Office Work Schedule you just defined You can leave the Weekly Rules set to Default which applies no rules at the end of the week s calculations or you can define the rules later For now we need the Work Schedule set to get FOCUS applying the Daily Rules properly Timesheets Now go to a timesheet for the Employee you have set up for a date a few weeks in the past Click on the first In time cell in the first day You will see the edit Times window appear Just enter the time 09 05 and Save it 0002 John Smith Schedule Office 9 to 5 Weekly Rule Default Date Basic OT OTe OTs HOL SiCk Shift x01 00 x01 25 pxpn1 33 xQ1 50 x02 00 x02 50 han 05 Feb 00 00 Tue 06 Feb Wie
8. use 4 Rates Basic plus 3 Overtime and 2 Rates for Holiday and Sickness Don t forget to programme the Weekly Rule into the Employee s form John Smith Title First Hame Last Mame FIM Payroll Humber Jab Title Work Schedule Weekly Rules L reated D7 70472007 15 58 Created D8 04 2007 Go back to the timesheet now and you should see FOCUS Lite oeptember 2007 Hand Punch Version Page 21 of 25 Gut Basic JOT OT2 OT3 HOL SICK Shit 01 00 x01 25 x01 33 x01 50 x02 00 x02 50 17 00 06 45 17 47 07 00 18 10 07 30 18 30 06 40 16 00 06 00 00 00 cun 11 Feb weekly Hours 40 00 Weekly Rules Applied 40 00 Weekly Gross Totals 41 50 The Weekly Rules Applied row shows that 5 minutes has been taken from Rate 2 and added to rate 1 to make up the shortfall in Rate 1 hours You can use this process to set up your Daily Rules and Work Schedules Type times into the timesheet to satisfy yourself that the system will calculate as you wish once real clockings are collected Tips You can use a dummy employee to set up and check shift rules When checking hours calculated as in the above example adjust one clocking at a time and check the results Try setting pre shift and post shift overtime to pay at Rate 2 and Rate 3 if you have problem following the calculation when they are set to pay at the Rate 1 User Access Rights You can set up several FOCUS Users with rights to various features within the softwar
9. 50 12 30 17 00 06 45 12 30 17 47 0700 12 30 18 10 07 30 12 30 18 30 06 40 12 30 16 00 06 00 13 00 00 00 cun 11 Feb weekly Hours 40 00 Weekly Rules Applied 40 00 Weekly Gross Totals 41 52 Day 1 Monday shows 15 minutes deducted for the 5 minutes late arrival Day 2 Shows a normal pattern No overtime has been paid pre or post shift Day 3 30 minutes overtime is paid pre shift Rate 1 and 1 10 post shift Rate 2 Day 4 The20 minutes extra break taken is deducted at Rate 1 Day 5 The Friday rules Office Friday OFF2 are applied as set up by the Work Schedule Day 6 Weekend rules applied OFF3 FOCUS Lite oeptember 2007 Page 20 of 25 Hand Punch Version Weekly Rule In the example above the week s normal hours 34 Hours have not been met due to the lateness on Monday and the extra long break taken on Thursday The employee has only worked 33 55 yet the employee still gets overtime at Rate 2 by working You can Claw Back these higher rate hours if you desire with a Weekly Rule Cade Mame OFF Description Created 08 04 200 Weekly Limit Weekly Clawback Enabled Flows to Rate Enabled Flows from Aate Fate 1 Max 40 00 Fate 1 Min Hate 2 Min Rate 3 Min Fate 4 Min Hate 5 Min Hate b Min Here we require a Minimum of 34 hours worked at Rate 1 If this is not met the system will take hours from higher rates starting at Rate 4 until the minimum is met We chose Rate 4 as it allows you to
10. ame and then HR to save the Group name Groupnames can be edited and deleted if you wish While you are in the System Setup form you can set up the remaining System Parameters System Parameters Click on the General tab in System Setup and you should see Report Footer Text HB Industries Hours Format Employee Insurance Description Stark of Week System Start Date 25 01 2007 Hae Break Sick Year Start Date xf Initial First Name in Employee List General Groups FOCUS Lite september 2007 Page 10 of 25 Hand Punch Version Report Footer text All the Reports you print out will have this text in the report Footer Most people put their Company Name here Hours Format When FOCUS displays calculated hours worked it can show them as hours and minutes hh mm format or hours and decimal parts hh dd format Choose the way you Company works from the drop down list Start of Week Timesheets display one week at a time starting with your Start of Week Day Most companies work from Monday but you can start from whichever day you want All the parameters on this screen can be changed at anytime but if you change the Start of Week Date after you have started collecting clockings and calculating hours you will need to recalculate all the timesheets to re do the weekly calculations It is therefore advisable to set this parameter only once System Start Date This is used along with other factors to decide i
11. ay Weekly Rules Finally some companies apply a Weekly Rule such as Employees have to work 38 hours at Basic before they can get Overtime This can be set up by programming a suitable Weekly Rule Daily Rules As an example set up the example Office 9 to 5 Daily Rule as follows i Go to Schedules Daily Rules and click _ to start a New Daily Rule Edit the fields on the General tab thus Office 9 to 5 Short Code Name 7 Start Time End Time General Total Target Normal Rate v Hours 07 00 Myx Auto Allocate Start 07 00 End 1100 C Auto Clock Out Daily Rule Description l General Overtime 1 Overtime 2 Rounding Break Band FOCUS Lite oeptember 2007 Hand Punch Version Page 13 of 25 Target Hours Target Hours is the number of Hours the employee will normally work on this shift If the employee s hours calculate to less than this number they will be highlighted in red on the timesheet You can decide at what level number of hours you want this highlighting to take place 1 Day Receives Hours If the shift spans midnight you can decide which day the hours should be allocated to E g if the shift is from 18 00 to 02 00 you probably want the hours to go to the first day If the shift is 23 00 to 07 00 you may want them to go to the second day The choice is yours Auto Allocate Auto Allocate allows you to programme a choice of Daily Rules to be worked by an Employee see Help for mo
12. be compatible with both the FOCUS software and the Hand Punch The device we recommend is e Prolific USB to Serial Comm Port Plug the RS 232 cable into Hand Punch at the left hand side viewed from the rear in the connector marked RS232 Connect the mains power supply to the Hand Punch and turn on The hand Punch will beep run through an initialisation sequence and then show Enter ID and time and date FOCUS Lite oeptember 2007 Page 4 of 25 Hand Punch Version Run the FOCUS software go to System Connections click on System top menu then Connections from the drop down list and set up a Connection to the Hand Punch as follows Click on LN New on the Connections Screen Enter a name for the Hand Punch e g Hand Punch and click OK From the Hardware Drop Down List select Hand Punch oet the Address to 1 From the Drop Down List under the Connection Name select Serial In the Serial Connection Properties enter the number of the Comm port usually 2 3 or 4 depending on your built in Comm port or how the USB converter installed If in doubt open your computer s Control Panel go to System and click the Hardware tab then click on the Device Manager button Your serial ports should be listed under Ports COM amp LPT oe D Your screen should look like this Connections G Connection Name Address Name Type Status O Hand Punch Serial Serial Connection Prope
13. d 07 Feb Thu 08 Feb Fri 08 Feb cat 10 Feb cun 11 Feb Weekly Hours Weekly Rules Applied 00 00 Weekly Gross Totals 0 00 FOCUS Lite Hand Punch Version OFF September 2007 Page 19 of 25 Note the column headings for the 6 Rates are the ones you set up on the System System Setup Rates tab The multiplying factors x1 00 etc are set for each individual employee You will see the right hand column for day 1 says OFF1 which is the Daily Rule being applied for this day from the Work Schedule The time is Blue meaning that it has been entered from the PC rather than a real clocking The on the end of the time indicates an infringement in this case the Employee arrived Late Place the mouse pointer over the time and you will see the tool tip text shows the Rounded time which will be used in calculating the hours which is 09 15 based on the rule of 3 minutes Grace 15 minutes Increment The Blue text in the status window at the bottom of the timesheet gives further information The hours calculated are displayed in Red indicating an exception Hover over the hours and the status display tells you that the hours worked have not reached the Target Hours as defined on the Daily Rule General tab You can now fill in some more times and see how FOCUS builds the timesheet 0002 John Smith Schedule Office 9 to 5 Weekly Rule Default Out Basic JOT OT2 jOTS HOL SICK Shit 01 00 x01 25 x01 33 x01 50 x02 00 x02
14. e and also access to a limited number of Groups Thus you can set up Supervisors to be responsible for maintaining data for their Group only Go to System User Setup and click for more information about setting up and changing passwords Set yourself up first as an Administrtor This gives you access to all features and all Groups Once you have set up any Users each time you start FOCUS you will have to log on with a correct Password If you forget or lose all passwords you can always gain entry with a top level code which can be obtained if you call technical support FOCUS Lite oeptember 2007 Page 22 of 25 Hand Punch Version Mounting the Hand Punch The recommended height for the Hand Punch platen is 40 inches 102 cm from the finished floor The Hand Punch should be out of the path of pedestrian and vehicular traffic in an area where it is not exposed to excessive airborne dust direct sunlight water or chemicals Please note that the operating temperature of the Hand Punch is 5 C to 40 Mounting the Wall Plate For the following procedure protect the Hand Punch from the dust and debris generated during the wall plate installation process Dust and debris surrounding the Hand Punch can drastically affect the terminal s operation 1 For a hollow wall use the provided hardware to mount the wall plate Use the two auger style fasteners for the upper two mounting holes Use the toggle bolts for the three lower mounting h
15. en the Supervisor has been enrolled press the button to revert to the normal display FOCUS Lite September 2007 Hand Punch Version Page of 25 Add a User Each User has to be enrolled on the Hand Punch as well as being registered with the FOCUS software You can enrol a User on the Hand Punch first or the Software first If you enrol at the Hand Punch first when you download that User s first clocking the software will not recognise the User but will set up a dummy User Record which you can edit with the actual User details At the Hand Punch Press Clear ang simultaneously Enter the Supervisor ID present the hand to log in and press when prompted to ENTER PASSWORD Display shows ADD EMPLOYEE NO YES Y Press in enter the PIN Number for the new User and let the User present his her hand 3 times to enrol Press Clear to exit or continue enrolling further Users Add a Clocking At the Hand Punch enter the User s PIN number whether the clocking is IN or OUT don t use the BACK option and place the hand on the platen when prompted Within FOCUS to Download clockings click the P9vnlesd button to take you Download to the Download Clockings screen and click the button Download Clockings Done Ep Record Badge Terminal Date Time Type 1 1001 09702 2007 10 06 44 In FOCUS Lite September 2007 Page 8 of 25 Hand Punch Version The grid will populate with any clockings from the Hand Punc
16. f employees are absent We recommend you set this to the date you start running the system Sick Year Start Date This is used for calculating the sick days booked in the current year Initial Name in Employee List Tick this box if you wish to abbreviate employees first names to just their initial in the Employees List on the left hand side of the screen Max Break This is an important parameter that determines how FOCUS splits sets of clockings into shifts Check that Max Break is currently set to 4 hours If it is not set it to 4 hours now This means that if an employee clocks IN and OUT in the morning and they clock IN again within 4 hours they will continue on the same shift If they clock IN after 4 hours FOCUS will assign them to a new shift and their hours will appear on a separate line on the timesheet This feature is useful to allow split shift working If you made any changes on the General tab press to save them now FOCUS Lite September 2007 Hand Punch Version Page 11 of 25 Next go to the Rates tab System Settings Rate Descriptions mx Sum Weekly Total Rate 1 Rate 1 Rate 3 Rate Rate 4 Rate 4 Rate 5 Rae5 IS s s s IS Oo S s s s s si Rate 6 Rate6 Summation Column Overtime X General Groups Rates Colours The Timesheet calculates hours worked at up to 6 Rates such as Basic Overtime Double Time etc If you don t need all 6
17. h showing the User PIN Number terminal number 1 Date and Time of clocking and the type of clocking IN or OUT Look at the Employee List on the left hand side of the screen which will presently be showing 2 empty Groups All and Payroll Place the mouse pointer over the list and right click and select Refresh to update the Employee List and you will see the All Group now has one new Employee Click on the All and you will see an employee has been added with the Name and Number set to the PIN Number from the Hand Punch in the example below 1001 Employees DR Al 1 B 1001 1001 Payroll Right click on the newly added Employee in the list and select Employee Details You can now fill in and Save the correct Name Payroll Number and Job Title for the employee that has been added If you now right click the employee in the Employee List and select Timesheet and go to the current week by clicking the button you will see the clocking you have just downloaded Under Shift at the right hand side you will see DEF which stands for Default Shift as no shift rules have been set up yet Template Management Close the Clock Utilities screen if it is Open and re open System Clock Utilities Go to the Templates tab and you should see the Employee you added in the Get All From left column Click Leader make sure your Hand Punch connection is showing in the Clock box which will populate the right
18. hand column with the hand templates from the Hand Punch This will match the PINs from the Hand Save All To Punch with the PINs in the FOCUS database Now click Diae Database This Saves any new templates from the Hand Punch to the Database As you add new Users to the Hand Punch repeat this process of reading the templates from the Hand Punch and saving them to the FOCUS database That way if your Hand Punch ever needs to be replaced you can reload the new one with the templates from the old one FOCUS Lite September 2007 Hand Punch Version Page 9 of 25 Setting up the Software Follow the procedure and examples following to set up the software i F Throughout the process further context sensitive information is available by clicking on the Help button Groups On the Employee detail screen you may have noticed a tab named Groups Groups encompass Departments and any other way you want to report on Employees For instance you could have a Group for First Aiders Leavers Drivers etc You can define as many Groups as you want but each Employee can belong to no more than 5 Groups The Payroll Group is pre defined and does not take up any of the 5 allocations Define your Groups now so that when you add your Employees you can put them in the correct groups To set up your Groups go to System System Setup and open the Groups tab You should see the 1 pre defined Payroll Group Click a New type the new Group N
19. imes This completes the set up of a typical Daily Rule Once you have set up and El saved one rule you can use the Duplicate or Clone to start a New rule Work Schedules Once you have a few Daily Rules defined all you need to do is tell FOCUS which days to apply them to This requires the creation of a Work Schedule Click on Schedules Work Schedule to open the Work Schedule screen For the example below we have created 2 more Daily Rules one called Office Fridays and one called Office Weekends These can be cloned from the FOCUS Lite oeptember 2007 Hand Punch Version Page 17 of 25 first Office Daily Rule Office Friday finishes at 16 00 and Office Weekends pays any hours worked at Rate 2 These are programmed into the Work Schedule by clicking on the cell and choosing the rule from the drop down list You can see that the same shift is worked Monday to Thursday and different hours apply for Friday If the employee does not clock on one of the weekdays where there is an entry in the first column they will be marked as Absent If they don t clock at the weekend they won t be marked as absent but if they do come in the rules for Office Weekends will be applied Short Code Name Days Schedule 4 Schedule B Schedule C Schedule O Schedule E E Monday Office 3 ta 5 Tuesday nficeston oo wednesday Office 3 to 5 rs rr es Thuisday ntice 905 a Friday Office Fridays SS Se eee
20. mber 2007 Page 6 of 25 Hand Punch Version Now that you have the PC and Hand Punch talking to each other and the Hand Punch is next to the PC it s a good time to see how they interact when adding employees and clocking IN and OUT Using the Hand Punch Add a Supervisor First you need to add a Supervisor to the Hand Punch A Supervisor is a User who can enrol other Users Enrolment is the process whereby you let the Hand Punch read a new User s hand profile and allocate a PIN number to that profile or template Then when the User wants to clock IN he she gives the Hand Punch their PIN number and the Hand Punch compares the User s hand with the stored template The Supervisor will be able to clock in and OUT as a normal User To add the FIRST Supervisor on the Hand Punch Press Clear ang Enter together Display should say ENTER PASSWORD Display says ADD EMPLOYEE NO YES Press P Press Display says ADD SUPERVISOR NO YES Press Display says ID Enter the PIN Number you want to use for this Supervisor and press the Enter Key This will be the same number the Supervisor will use if they clock IN and OUT on the Hand Punch as a User The Hand Punch will then request the Supervisor to place his her hand on the platen 3 times to build a template of the Supervisors hand geometry Each time the hand is placed on the platen with the aid of LEDs which go out when the fingers are placed correctly Wh
21. oles 2 For a solid wall use expansion bolts to mount the wall plate For all five mounting holes drill a 1 4 inch diameter hole 1 4 of an inch deeper than the length of the expansion anchor HOLE 2 UPPER SCREWS d SURFACE p CONDUIT wy ENTRY _ REAR OF TERMINAL Align the sleeves of the back plate with the pins of the wall plate and slide the Hand Punch to the left as shown above FOCUS Lite September 2007 Hand Punch Version Page 23 of 25 Once the Hand Punch is attached to the wall plate the wiring connections to the Hand Punch can be made WALL Le Nall Pl WALL Switch Jumper Wall Plate a Power Se Top of e op o Connectors Optional Modem Serial R5 232 Terminal Top of HandPunch Before closing the Hand Punch clear all dust and debris away from it With the wall mount latch in the unlocked position swing the body of the Hand Punch up and lock the latch into place with the key provided Dust and debris surrounding the Hand Punch can drastically affect the terminal s operation It is important to ensure the Hand Punch is free from dust and debris before closing the terminal Do not force the Hand Punch onto the wall mount latch when the latch is in the locked position Wall Plate a Lateh Unlocked Position a Wall Plate Latch EP d M Key Locked Position FOCUS Lite oeptember 2007 Page 24 of 25 Hand Punch Version Getting Help P Throughout the operation of the software contex
22. re details When you are setting the shift up FOCUS sets the Auto Allocate time band to the Start Time plus and minus 2 hours but you can fine tune this if you need to Now look at the Overtime 1 tab Office 9 to 5 Short Code Mame Start Time End Time JU e m CU a 5 2 vw a n n m Min 00 00 00 00 00 00 0900 1700 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 You have 8 bands of time during which you can define the rate of Pay FOCUS has 6 Rates covering Basic and Overtime rates FOCUS has preloaded the rates to pay Rate 1 between the normal Start and End times You need to decide what you want this Daily Rule to do with any times worked before the normal Start and after the normal End of the shift FOCUS Lite September 2007 Page 14 of 25 Hand Punch Version Your options are e Don t pay i e Allocate the hours worked to Rate 0 which is unpaid e Pay after a minimum amount of time is worked e Pay ata different rate e Pay up to a maximum time worked As an example take a shift that normally starts at 09 00 If people clock IN at say 08 50 you don t necessarily want to pay an extra 10 minutes for the day But if they are allowed to work overtime before the normal start time you do want to pay them The rule may be that you pay up to one hour overtime at Rate
23. rties COM Fort I2 Default Connection Note Controls that can be edited turn yellow in edit mode 7 Click Rn to Save the Connection 8 Tick the Default Connection tick box FOCUS Lite oeptember 2007 Hand Punch Version Page 5 of 25 Checking the Connection To check the connection go to System Clock Utilities Make sure the connection you just set up is showing in the Clock Drop Down List at the top of the screen If not select it and make sure you ticked the Default Connection in the Connection Setup Bet Status from Clock Click the button If all is well the screen will populate with information stored in the Hand Punch shown below Hand Punch Reader Firmware Terminal ID Employee Capacity Employees Used Clockings to Download Date 99 02 2007 Minimum In Out minutes Maximum Shift Hours es M Next BST starts 25 03 2000 Next GMT starts 28 10 2000 Get Status from Clock Send to Clock Time Time 100258 NS t atus Download Templates If not check e he Connection is set up as shown above e You have used the correct Comm Port e The Serial Cable is connected correctly at the PC and Hand Punch ends You can use the Clock Utilities screen to check communications with the Hand Punch at any time From here you can set the Time and Date and the dates when the hand Punch will automatically adjust the time for BST and GMT changeover FOCUS Lite oepte
24. t sensitive help is available by clicking on the Help button at any time A copy of the User Manual is included on the CD as a printable pdf file If you have taken out a Software Maintenance Contract with HR Industries you can obtain telephone technical support and online support via the internet by calling 0115 937 5659 Information relating to the FOCUS Software its use and Upgrading to the FOCUS Pro version is available on the website at www datatime co uk FOCUS Lite September 2007 Hand Punch Version Page 25 of 25
25. ystem on the Hand Punch it is liable to time out and revert to the normal display if you do not press keys within a certain time FOCUS Lite oeptember 2007 Page 2 of 25 Hand Punch Version Date Format The Hand Punch has several options for the Format it uses to display Dates As shipped it will be set to dd mmm yy e g 04 FEB 07 To change the Format Apply power to the Hand Punch by plugging the power plug into the socket on the right hand side of the hand Punch viewed from the rear Wait till the display shows ENTER ID and the time and date Press Clear and Enter keys simultaneously Display shows ENTER PASSWORD hen repeatedly until the display prompts Press HG Press SET DATE FORMAT NO YES Press Yes Press until the display shows the format you want Press Yes to select Press Clear to get back to the Normal display PIN Numbers Each User enrolled on the Hand Punch has a template of their hand stored in the machine along with their Personal Identification Number PIN Number which can be from 1 to 10 digits To clock in a User enters his her PIN number and places their hand on the platen PINs do not need to be secure as one User cannot use another User s PIN to clock some companies place the list of PIN Numbers next to the Hand Punch so they can t be forgotten If you tell the Hand Punch how many digits to expect in the PIN numbers your Users will not need to hit the Enter
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