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CE Notes for CE mark in the user manual are replaced by following

1. sand STANDARD STANDARD TEXT RESOL DENSITY ees E Tus ZONHOCKD PEDAL Sending Documents This machine can send documents in three ways B Memory Sending See 3 3 This mode sends the documents after they have been scanned into the machine s memory This means you no longer need to stay near the machine once the documents have been scanned The G3 FAX Board C1 is equipped with a standard 1 MB memory which can hold about 52 pages of A4 size documents This can be increased to approximately 244 pages by adding an optional 3 MB of memory and 628 pages by adding an optional 9 MB of memory Based on
2. Chapter 1 How to place originals 3 2 cette det e cade io ied se eite dide enne e eon Chapter 3 How to send and receive using the modes in the Basic Features and Special Features 5 P Chapters 3 to 6 How to use send and receive options Chapter 7 How to set Custom FAX Settings for the following Chapter 9 Storing destinations for One touch Speed Dialling Coded Speed Dialling and Directory Dialling Setting the memory boxes Setting standard keys for the FAX screen Setting the Standard mode for the FAX screen Contents pm 1 Differences between Facsimile Manual and Reference nennen nnn 3 en a P 4 How This Operator s Manual is Organised eeeeeeeeeeeieeeeeeeeeeene eene nn nane anna natns natn nitas nsns snnm sana ns nn an 9 How to Use This Operator s 11 Chapter 1 Before You Use the FAX 1 1 W Parts and Their Functions Control Panel 1 2 Touch Panel Display here vous tea erar rera es efe etre ch ree ee a ve ratae
3. Reference Manual p 6 3 Clearing Paper Jams Main Unit Reference Manual Chap 4 Clearing Paper Jams Multi output Tray B2 Reference Manual p 6 22 Clearing Paper Jams Multi output Tray C1 eee Reference Manual p 6 17 Clearing Paper Jams RDF G1 Reference Manual p 6 12 Coded Speed Dialing Facsimile Manual p 3 24 Communication Results TX RX RESULT Facsimile Manual p 6 22 Reference Manual 5 13 6 36 Control Card Facsimile Manual 2 8 Control Panel Facsimile Manual p 1 2 Control Panel Key Operations Facsimile Manual p 1 8 Control Panel Power Switch Facsimile Manual 1 2 Copy Facsimile Manual p 1 2 Copy Stock Reference Manual p 5 13 COPY TOTALS Reference Manual p 3 24 Correcting a Destination Custom Common Settings Facsimile Manual p 6 13 Reference Manual p 3 3 Custom Fax Settings Facsimile Manual 9 2 Custom Fax Settings Facsimile Manual p 9 3 Custom Fax Settings Facsimile Manual p 9 2 DAILY TIMER SETTINGS Reference Manual p 3 35 DATE TIME 3er eie ee ter D ete DO Referen
4. 3 27 To Continue Specifying Destinations After One touch Speed Dialling Coded Speed Dialling Redlalling ro rti ra e o P Orte EO To Continue Specifying Destinations After Directory Dialling To Continue Specifying Destinations with Group Dialling eese W Setting Resolution Density and Image Quality to Match the Original RESOL DENSITY IMAGE QUALITY essen eene nn nennt ann naa n aan aa na anna anas anas pasan sana sana ansa n asas sana anas nenen E Changing the Sender s Name SENDER S NAMES Chapter4 Editing Documents Before Sending Them eeeeeeeeeeieeeeeeeeeen eene n nnn anten anna nnne n inna 4 1 B Document Editing Modes Fer aaa ausa ae a oo Oa cas PE Gaga aUe enar eau BraS Poa aaa E ARES ENa dai 4 2 e Preparing to Use Document Editing Modes seen 4 8 W Sending Facing page Originals or Two sided Originals SCANNING MODE 4 4 Sending Facing page Originals on Two Pages TWO PAGE SEPARATION 4 5 Sending Two sided Originals on Two Pages 21 SIDED sese nennen 4 7 Specifying the Original Scanning Size DOCUMENT 12 4 8 E Sending Enlarged or Reduced Documents ZOOM TRANSMITTING eee nn enean annt anna a nana ana nna 4 11 W Sending Designat
5. THIN SHEET ORIGINAL Press to send thin sheet originals such as invoices See page 3 19 FAX Monitor Screen When you press the FAX MONITOR key in the Basic Features screen the FAX Monitor screen scrolls down the touch panel display This screen displays three lists TX DOCUMENT RX DOCUMENT and TX RX RESULT that you can use to check the machine s communications status and communication results of documents MEMO The FAX MONITOR key appears even if other functions such as copy are being used You can display the FAX Monitor screen by pressing the FAX MONITOR key B TX Document Screen Destination Transaction number RETURN Set time 247 Waiting s 246 Waiting Document Status 516 488 6700 T UNITS d i Touch n item PRINT LIST i CANCEL See p 6 8 See p 6 6 E vo _ TX RX RESULT DETAILS 6 22 6 9 TX DOCUMENT RX DOCUMENT See p 6 5 See p 6 15 1 5 E RX Document Screen Job Communications Status Display Destination Transaction Number Time Received 45 21011250 14322060 5164886700 4167951111 87448500 63285841 Received Document Status Ve E MU m LT A ERASE PRINT LIST inis See p 6 16 TX RX RESULT See p 6 22 DETAILS See p 6 19 TX DOCUMENT See p 6 5 RX DOCUMENT See p 6 15 E TX RX Result Screen Com
6. Enter the password Set a confidential memory box The following items are stored and set in File Settings under Custom FAX Settings See Setting the Confidential Memory Box on p 9 65 Box number name Password to limit the numbers of users who have access to perform operations and settings to the memory box Subaddress RX password to limit the documents that can be received by the memory box MEMO The above items marked by asterisks need not be stored or set Give the subaddress and RX password to the parties who will be sending documents to the memory box The other parties can now send documents to the confidential memory box Enter the password to print documents stored in the confidential memory box See Printing and Deleting Documents in the Memory Box on p 8 13 8 5 Using the Relay Memory Box The relay memory box allows you to forward received documents to other parties from your machine It also allows you to send an entire set of documents at a specified time If you ask another party s FAX located far from your machine to relay a document through your machine to several destinations located near your machine you can in effect send the document to those destinations with only one long distance call thus reducing the telephone charges for the other party s FAX Branch 1 2
7. Facsimile Manual 9 60 File Settings Screen Facsimile Manual p 9 61 Finesadjusting ZOOI ccn eh ehe Reference Manual p 3 38 Flow of Fax Operations eee nennen nennen nennen Facsimile Manual p 2 2 Framing Facsimile Manual p 4 14 Frequently Occurring Paper Reference Manual p 4 14 GROUP DIAL LIST rrt e re n e PR RU Facsimile Manual p 9 113 GROUP DIALING Facsimile Manual p 9 27 Gro p Mode EE T contents ctvacenstestpaceteceDoeusoesatnsoced Reference Manual p 6 25 GUIDE Key Facsimile Manual p 1 10 Handling Precautioris nare tente ri e ten ene aedes Reference Manual p 1 5 Horizontal Placement Facsimile Manual p 3 9 How Originals Feed Through RDF eese Facsimile Manual pp 3 16 3 17 11 19 IMAGE PROCESSING Facsimile Manual p 4 14 IMAGE QUALITY Facsimile Manual p 3 31 Inche8izo ecco te reete Facsimile Manual p 4 16 Incoming Output Indicator Function essent Reference Manual p 6 27 INCOMING RING 1 niit terr trt eor tierra Facsimile Manual p 9 47 INITIAL FUNC eren Reference Manual p 3 6 INITIALIZE CUSTOM COMMON SETTINGS eee Reference Manual p 3 28 INSIDE of Images ice tpe tene tero sesuatvvcnsncavesaversscntcetesu
8. Facsimile Manual 9 7 Storing the Company Name Facsimile Manual p 1 20 Storing the Department Name Facsimile Manual p 1 20 Reference Manual p 3 20 Storing the Dept ID and the Password i Facsimile Manual p 1 18 Storing the User Telephone Number Streaks Appear on Copy Sheet Reference Manual p 5 19 Subaddress Facsimile Manual p 8 16 Subaddress PSWD SUBADDRESS Facsimile Manual 8 16 amp SW Setting Facsimile Manual 9 57 System Configuration Reference Manual p 6 2 SYSTEM DIFF SIZE ORIGINAL eeseeeeeeeeee nennen Reference Manual p 3 8 System Management Settings 0 00 ee ceceeeeeeeeeceeeeaeseeeseeseeneeeeeeeeeeaees Facsimile Manual p 9 50 System Settings Password Reference Manual p 3 8 System Settings Screen eese eene nnne nnne Facsimile Manual p 9 51 TEST PRINTA eiie eO OX Ime IRI Facsimile Manual p 4 21 Thin Sheet Original Facsimile Manual p 3 19 TIME OUT 5 neenon Facsimile Manual p 9 42 TIME UNTIL UNIT QUIETS DOWN Reference Manual p 3 34 Timer Settings Reference Manual p 3 29 Facsimile Manual 3 21 Touch Panel Display Facsimile Manual pp 1 2 1 3 TOUCH TONE Facsimile Manual p 1 17 Tr
9. 2 7 Automatic Receiving 2 7 W inserting the Control 2 8 Operations Before Using FAX Functions 2 8 e Operations After Using FAX Functions eese eene enne nter tnn nnne atri tnseth sth sitne sense 2 9 W Entering the Dept ID and Password 441 2 cesse esee iie n enses anna nna a annnm naa aan naa a ausa asas Mena na aaa assa aaa m nu 2 10 e Operations After Turning the Power ON ccscsssssssssesseessesscecseseecesesesessesscaceseaeeesesesseseaeeseseanseeseseseaseaanees 2 10 Operations After Using FAX Functions eee nnn 2 11 Chapter 3 Sending Documents Lei eiie ass ann asm nua 3 1 i Sending Docu umients 2L praedec 3 2 9 Mermory Seridilig t aos caet room neo icssethocrutacgucttetstectesuachatveus vac scteond UEFHEERU REESE Ra EPA TR e eene SERRE Ease TT Direct SONGING pee Placing Originals x Document Sizes Used When Sending eese nennen enn 3 8 Orientation OF Originals ajc retener ree rin eter eni to int HERE YE rr peser ree ree ere eo teret 3 9 Placing an Original on the Platen Glass eese enne tnse nnne nitri ntn nnn
10. Coa EE E Ra v 1 3 s Basic Eeatures AA TE A AE T ATT 1 3 Special Features Screen 1 4 FAX Monitor Screen 1 5 e Additional Function Screen a 1 7 E Control Panel Key Operai O S r aee a ra pa arrano cages rarau aranera e ohraa Rea Eorna anahara Earann anaiai Ani Sis 1 8 oiko EAEE TT E A E AT T 1 8 Touch Panel 1 13 W Settings to Store After Installing the Machine 1 15 Selecting the Line 1 16 Storing the User Telephone Number nnetnnennee trennt 1 18 Storing the Company Name and Department Name UNIT NAME 1 20 e Setting the Date and TilTie s doter RN ae REPE HERR PERLE E PEE RE HEP Cep UIS 1 22 Chapter2 How to Use Basic FAX 2 1 Wi Mz of FAX 2 2 Sending Docume 2 2 e Cancelling a Transmission 2 5 Direct Transmission 2 5 To Cancel a Transmission While Scanning Documents 2 5 To Cancel Transmission of All Scanned Documents essent nnne nennen 2 5 Hecelving DOCUITIents 22 ence EL afe beta leg Fe seta ER ERR REM MELIA e an Fete ENS Re E
11. You can set and store the following items in the Reception Settings Store Set Item and Description initial Setting and See Page Screen No Setting Item ECM RX ON 9 46 Selects whether to receive in ECM mode OFF INCOMING RING ON Selects whether to sound the call tone in Auto Receiving mode Transfer mode and OFF 1 3 Memory Lock mode 9 47 RING COUNT 2 This sets the number of rings 1 to 99 rings MEMORY RX ON 9 48 2 8 Selects whether to receive documents in memory when the machine runs out of paper OFF RX PAGE FOOTER OFF 9 49 3 3 Selects whether to print the time received transaction number and number of pages ON received documents 9 44 Calling Up the RX Settings Screen Se Press the RX SETTINGS key in the Custom FAX Settings screen Select a feature SETTINGS DESTINATIONS TX SETTINGS FILE i SETTINGS SETTINGS The RX Settings screen appears The RX Settings screen is made up of three screens 1 3 2 3 and 3 3 Press the V or A keys to display the desired screens and make the required settings RX Settings Screen 1 3 screen 2 3 screen MANUAL AUTO SWITCH INCOMING RING MEMORY RX OFF gt ON 1 3 M MONITOR M MONITOR 3 3 screen RX PAGE FOOTER OFF The descriptions in the rest of this section assume that you are operating from the RX Settings screen 9 45 Setting Whether to Use EC
12. During transmission the reference number destination telephone number and page number currently being sent are displayed 8 4 After all originals have been scanned the machine waits a few Memory 2 moments then begins sending the documents from memory the B 5164887600 transaction number is displayed during sending STANDARD STANDARD TEXT AUTO RX MEMO If memory becomes full during transmission or reception an error results and any documents currently being scanned cannot be stored in memory If this happens do one of the following e Erase unwanted documents from memory using the Memory Box function then resend the remaining documents e Erase unwanted documents from memory see Checking and Changing the Status of Transmitted Documents on p 6 5 then resend the remaining documents Send the documents in Direct Transmission mode When a transmission error occurs the transaction number is important for verifying the content of Activity Management Reports If an error occurs you should write down the reference number After all documents have been sent the display returns to the FAX Standby screen MEMO If there is no response from the receiving FAX or a transmission error occurs the machine s Automatic Redial feature automatically attempts to send the document again By default Automatic Redial is carried out twice at two minute intervals See Automatic Redialling When the Ot
13. Ha TO 73 23 EEC n 89 336 EEC 92 31 EEC c 93 68 Fax Ill NOTICE FOR CONNECTION TO TELECOMMUNICATION SYSTEMS IN THE UNITED KINGDOM Approval Number 606862 Your Oc 3121 93 FAX Board C1 has been approved against the requirements of NTRS for use the UK and complies with the requirements of 91 263 EEC The CE mark is applied in respect of the requirements of 72 23 EEC and 89 336 EEC It is intended for connection to analogue two wire public telecommunication networks Connect the supplied cable to this socket first then to the telephone line There are two auxiliary sockets to which equipment approved for direct connection to the network may be connected If required a suitable adaptor approved under Approval Number NS 1056 3 V 606862 for direct and indirect connections between the fax machine and any piece of approved telecommunications apparatus is available from your Oc supplier Voltage and current available at these sockets is determined by the network to which the line cable is connected They will not normally exceed the limits for TNV as described in EN60950 Oc recommend that any additional equipment connected in the installation is connected
14. Notes for CE mark in the user manual are replaced by following notes These equipments are in conformity with essential requirements of Directive 1999 5 EC We declare the product is in conformity with the EMC directive above at nominal mains input 230V 50 Hz althought the rated input of the product is 200V 240V 50 60Hz Model Name F139800 Oc 3122 3122 Addendum Fax Addendum Oc 3122 Facsimile Manual This document provides information which is new or has changed compared with the Oc 3121 manual Common remarks The G3 Fax Board C1 is equipped with a standard 1 MB memory which hold about 52 pages of A4 size documents This can be increased to approximately 240 pages by adding an optional 3 MB of memory and 628 pages by adding an optional 9 MB of memory a The fax error lamp flashes when a fax error occurs or when remaining memory falls below 1046 To cancel a time setting press the number key for the preset time setting you wish to delete then press the Clear key and then the Ok key New functions Orientation and order in which received documents are printed Received documents are printed in the order they are received initial setting The documents are printed face up when the machine cannot make two sided copies The first page received is printed first and subsequent received pages are output on top of the first page To avoid having to rearrange received documents into page or
15. 3 1 Set the relay memory box The following items are stored and set in File Settings under Custom FAX Settings See Setting the Relay Memory Box on p 9 67 Boxnumber Box Password to limit the numbers of users who have access to perform operations and settings to the memory box Subaddress RXPassword to limit the documents that can be received by the memory box Selection of original unit ON OFF Original relay unit Printing of received original ON OFF Destination Transmission start time Relay transmission report ON OFF MEMO The above items marked with asterisks need not be stored or set 2 Give the subaddress and password to the parties who will be using your machine to relay documents The other parties can now send documents to the relay memory box and the documents it receives will be sent on to the destinations you ve specified MEMO Documents can be received only when the other party s FAX dials the correct subaddress and RX password Your machine prints a report each time it receives a document in its relay memory box 8 6 Using the Batch Sending Memory Box The batch sending memory box allows you to send documents scanned to it to a specific destination at a specific time every day Since the machine can send several documents at once this reduces the time it takes to send the documents and so reduces transmission cos
16. R KEY SETTING M KEY SETTING UK only The descriptions in the rest of this section assume that you are operating from the System Settings screen 9 51 Setting Whether to Restrict Transmission Terminals RX RESTRICT This feature allows you to prevent your machine from receiving originals that are not stored to One touch Speed Dialling or Coded Speed Dialling key destinations MEMO The initial setting is OFF 1 Press the V or A keys to display the 1 3 screen then press the Select amode feature RX RESTRICT key RX RESTRICT OFF TX START SPEED 14400bps RX START SPEED 14400bps 2 Select the ON or the OFF key then press the OK key The display returns to System Settings screen 1 3 9 52 Setting the Transmission Start Speed When the Line is Defective TXSTARTSPEED BEBE You can set the transmission speed for documents If you experience problems when sending documents try a lower setting MEMO The initial setting is 14400 bps Press the v or A keys to display the 1 3 screen then press the l Select amode featur TX START SPEED key OFF TX START SPEED 14400bps RX START SPEED 14400bps 1 3 Select the TX start speed then press the OK key The display returns to System Settings screen 1 3 9 53 Setting the Reception Start Speed When the Line is Defective RX STA
17. Make sure the stored settings are correct then press the OK 901 Stored key Function Gentian CONFIDENTIAL Password 1234 Sub 9876 address RXPASSWORD 5432 Press the DONE key 00 POLLING RX CONFIDENTIAL BATCH SEND BULLETIN BOARD The display returns to File Settings screen 1 2 9 66 Setting the Relay Memory Box Set the relay memory box as follows The relay memory box allows you to forward documents received by your machine to two or more other machines It also allows you to send a set of documents at a specified time You can set and store the following items for the relay memory box Initial Setting Store Set Item and Description and Setting Item See Page BOX NAME RELAY 9 68 Sets the memory box name If you do not store a name the default RELAY is used up to 24 letters Password a 4 digit number Restricts access to relay memory box settings Do not forget this password or you will not be able to change these settings SUBADDRESS up to 20 digits including This is used to distinguish among the machine s memory boxes when receiving documents Be sure to numbers and spaces set this subaddress RX PASSWORD up to 20 digits including Controls which documents the machine can receive the machine will not accept documents that were numbers and spaces not sent which this password ORG RELAY UNIT RESTRICTION ON 9 69 Determ
18. Option setting items appear Set the items as desired W To set the transmission time Select the SET TIME key This setting allows you to periodically send documents to a specific destination Enter the transmission time then press the OK key MEMO Enter a transmission time the range 00 00 to 23 59 You can set up to five transmission times Enter the number 01 516 498 6700 OPTION 01 OPTION TX START TIME jo 12 00 4 To set the sending speed Select the SSENDING SPEED key Select the sending speed the speed at which transmission is started then press the OK key If errors occur frequently at 14 400 bps change this setting to 9 600 bps If errors still occur change the setting to 4 800 bps W To set long distance calls Select the LONG DISTANCE key Select the DOMESTIC key or a LONG DISTANCE key then press the OK key SUBADDRESS i14400bps DOMESTIC TONG 1 DISTANCE 3 9 25 W To set the subaddress password Select the PSWD SUBADDRESS key 01 OPTION Set the subaddress and password for communicating with a memory box in another party s FAX according to the ITU T standard Enter the subaddress and password then press the OK key amp Enter subaddress password Up to 20 digits MEMO Subaddresses and passwords can have up to 20 digits Subaddresses and passwords can include spaces If you mak
19. 1 DIRECT LI STAMP SPECIAL FEATURES Cancelling a Transmission M How you send documents depends on whether you are sending them from memory or directly without being scanned to memory MEMO For details on settings and how to send documents see Checking and Changing the Communications Status on p 6 2 and Sending Documents on p 3 2 Direct Transmission Press the STOP key This cancels any scanning or transmission that may be under way You can also cancel transmission by pressing the CANCEL key in the touch panel display MEMO When you send documents in Direct Transmission mode the documents are scanned and sent one by one This means that if you cancel a transmission the previous document will already have been sent To Cancel a Transmission While Scanning Documents Press the STOP key This cancels the transmission You can also cancel a transmission by pressing the CANCEL key in the touch panel display ni ini lal To Cancel Transmission of All Scanned Documents Press the FAX MONITOR key Ready to send Ao s 19 00 B A list of the documents that have been transmitted appears STANDARD STANDARD TEXT AUTO RX MEMO RESOL DENSITY Atm DIRECT You can also use the FAX MONITOR key when using non FAX II STAMP functions IR CODED DIALING SPECIAL FEATURES FAX
20. CNN PETALS TX 1 TXIRK DOCUMENT RESULT A DOC Memory List is printed MEMO To cancel printing press the CANCEL key To return to the Basic Features screen press the RETURN key Displaying the Details Screen to Check the Details of Received Documents You can use the Details screen to check the details of each received document you can check the date and time that each document was received and the number of pages in the document Press to transfer the received documents Display the RX Document screen See Displaying the FAX Monitor Screen on p 6 3 Press the V or A keys to display the document whose details RETURN you want to check then select the document 210112 0 5164886700 524 TX RX DOCUMENT DOCUMENT RESULT Press the DETAILS key The Details screen for the selected document appears in the touch panel display 5163285841 524 Touch item BSN N ERASE TH RX TXIRX 4 Press the DONE key The display returns to the RX Document screen MEMO To return to the Basic Features screen press the RETURN key Transferring Documents Received from Memory MEMM You can transfer received documents in the Details screen 1 Display the RX Document List screen See Displaying the FAX Monitor Screen on p 6 3 Press the V or A keys to display the Details screen 2 see p 6 1
21. MEMO If you aren t setting the transmission start time do not press the TX START TIME key To set for everyday transmission Press the EVERYDAY key then press the OK key The display on the right appears Enter the times for 1 to 5 with the Number keys then press the EVERYDAY 00 00 23 59 OK key MEMO You can enter up to five times to be used in a day The time must be in the range 00 00 to 23 59 The display returns to the TX screen e To set the day Press the SELECT DAYS key then press the OK key The display on the right appears Select the day from SU Sunday through SA Saturday Enter 8 SETTINGS DAY the times for 1 to 5 with the Number keys then press the OK sd key MEMO Bo You can enter up to five times to be used in a day 1 is 1 The time must be in the range of 00 00 to 23 59 i Jel The display returns to the TX screen To set TX START TIME OFF Press the OFF key then press the OK key The display returns to the TX screen When you finish entering transmission settings press the DONE TX DESTINATION key The display returns to the GENERAL MEMORY BOX screen TX DOCUMENT TX START TIME OFF LER 9 81 9 82 W When you have selected ON for POLLING TX The display on the right appears TX PASSWORD TX DOCUMENT ERASE AFTER TX E TX password To set the transmission password Press the TX PA
22. ONE TOUCH ODED DIALING i DIALING Not registered M MONITOR Deleting One touch Speed Dialling and Coded Speed Dialling Destinations Stored as a Group Set You can delete any One touch Speed Dialling or Coded Speed Dialling destination that is stored in a Group Dialling set Press the GROUP DIALLING key Specify the position for storing One touch dial key entry OK DIALING i SALES DEPT B GROUP GROUP 11 DIAL DIRECTORY Specify the One touch Speed Dialling keys or Coded Speed Specify the position for Dialling keys that contain the destinations you want deleted storing E One touch Speed Dialling Press the ONE TOUCH DIALLING key Sour 11 i AL E Coded Speed Dialling I DIRECTORY s Press the CODED DIALLING key Press the v keys to specify the Group Dialling set Specify rem oe containing the destinations to be deleted then press the STORE storing key ONE TOUCH MEMO SALES DEPT A GROUP If you press the V or A keys One touch Speed Dialling and Coded UT gRouP 11 Speed Dialling destinations stored or not stored a Group Dialling set are displayed DIRECTORY You can also specify the One touch Speed Dialling or Coded Speed Dialling Keys by entering the destination number with the Number keys Press the V or A keys to display the One touch Speed Dialling 02 GROUPDIALING or Coded Speed Dialling key to be
23. ORIG RELAY 7 UNIT Ri bocument ON TX RELAY REPORT ON RELAY START TIME OFF Press the DONE key 0U Uy 4L rts the fo store i NN S RELAY BATCH SEND BULLETIN BOARD The display returns to File Settings screen 1 2 9 70 Setting the Batch Sending Memory Box Set the batch sending memory box as follows The batch sending memory box allows you to send documents scanned into it to a specific destination at a specific time every day just like a regular service You can set and store the following items for the batch sending memory box Initial Setting Store Set Item and Description and Setting Item See Page BOX NAME BATCH SENDING 9 71 Sets the memory box name If you do not store a name the default BATCH SENDING is used up to 24 letters Password a four digit number 9 72 Restricts access to the Batch Sending Memory Box Do not forget set this password or you will not be able to scan documents to the memory box or change its settings DESTINATION use One touch Speed Sets the destinations to send the documents to at the specified time Be sure to set these destinations Dialling Coded Speed Dialling or Directory Dialling TX START TIME No initial setting Sets the time when transmission starts Be sure to set the start time 00 00 to 23 59 Select the BATCH SENDING key then press the OK key 01 Select a Memory box feature Enter the box name
24. The current date and time and the time to start transmitting the document appear W To cancel the transmission start time Press the CANCEL DELAYED TX key then press the OK 1 key 13 06 96 15 00 CANCEL The document now remains in memory until you send it c 10 0 W To change the transmission start time 1 00 00 23 59 Enter the new time with the Number keys then press the OK key 4 Press the DONE key The display returns to the TX Document screen MEMO To return to the Basic Features screen press the RETURN key 6 14 Checking and Changing the Status of Received Documents ax If you press the RX DOCUMENT key in the FAX Monitor screen the RX Document screen appears This screen lets you check or change the status of received documents stored in memory and also allows you to check the following information about the received documents W Time received You can check the times when the documents were received E Sender You can check the senders of received documents E Transaction Number You can check the transaction numbers of received documents These are useful when verifying reports MEMO Transaction numbers 5001 to 9999 are assigned in the order in which the documents are received The transaction number returns to 5001 after 9999 W Received Document status The RX Document screen enables you to check the receiving status of documents You can check for example whet
25. iy Touch an item Enter the name Oc USA ff up to 24 4 letters Assigning the Transmission Terminal ID TX TERMINAL ID You can set the machine to print the transmission terminal ID in the headers of the documents you send See the following page 1 Press the W or A keys to display the 2 4 screen then press the Select a mode feature TX TERMINAL ID key TX TERMINAL ID MEMO ON The default setting is DENSITY CONTROL gt dononllononb TEL LINE TYPE ROTARY PULSE FUP MONITOR 2 Select the ON or OFF key E To enable printing of the transmission terminal ID Press the ON key select the printing position OUTSIDE or INSIDE and the telephone number mark to be printed then press the OK key Printing position OUTSIDE of image This prints the transmission terminal ID outside the image area on the output FAX 1 MONITOR INSIDE of image This prints the transmission terminal ID inside the image area on the output FAX Telephone number mark FAX This prints the letters FAX before the telephone number s This prints the telephone mark before the telephone number W To disable printing of the transmission terminal ID Press the OFF key then press the OK key The display returns to User Settings screen 2 4 The following shows two examples of how headers are printed on FAX documents Out
26. STANDARD STANDARD TEXT AUTO RX RESOL DENSITY P1 DIRECT R M Ld STAMP Soma REDIAL CUP MONITOR Press the PSWD SUBADDRESS key Enter the subaddress and RX password of the other party s FAX amp y Enter subaddress password with the Number keys then press the OK key Up to 20 digits W To enter the subaddress Press the SUBADDRESS key then enter the sub address W To enter the TX password Press the PASSWORD key then enter the RX password MEMO You don t have to enter the subaddress and RX password if the other party has not set them The display returns to the Special Features screen Press the DONE key The display returns to the Basic Features screen Specify the other party s telephone number See Specifying a Destination on p 3 20 MEMO f the specified telephone number is appended with subaddress RX password when specifying a destination by One touch Speed Dialling Coded Speed Dialling and Directory Dialling after specifying the address this subaddress and RX password take precedence Press the START key 8 17 Receiving Documents Make sure the machine is ready to receive Press the SPECIAL Pad to send Ao 15109 FEATURES key STANDARD STANDARD TEXT AUTO RX RESOL DENSIY Mi NEN NNI Press the PSWD SUBADDRESS key Enter the
27. also specify destinations stored to Additional Function keys GENERAL 1 and GENERAL 2 See Storing Destinations on p 9 17 Press the V or A keys to display the destination then select the destination and press the DONE key Oc SALES DEPT 1 MEMO Oc SALES DEPT 2 You can specify another destination by pressing the DIRECTORY CONTENTS key Return to step 3 Oc Legal Div Oc Finance Div DONE 3 25 Press the DONE key again The display returns to the Basic Features screen You can now send the document in the usual way See Sending Documents on p 3 2 The FAX number and name of the selected destination appear in the touch panel display 3 26 Ready to send A 15 00 B 5164887600 01 Oc SALES DEPT 1 STANDARD STANDARD TEXT RESOL DENSIY MEE Lis FON HOOK REDIAL gD FAX INZ MONITOR Specifying Two or More Destinations SEQUENTIAL BROADCAST This section describes how to specify two or more destinations at once Sending a document to two or more specified destinations is called the Sequential Broadcast function You can specify multiple destinations in two ways Repeatedly Specifying Destinations You can specify multiple destinations with Number Key Dialling One touch Speed Dialling Coded Speed Dialling or Directory Dialling B Specifying the Destination with Group Dialling You can specify multiple destinations with Group Di
28. on p 3 14 MEMO You can set the resolution density and image quality to suit the document you re sending See Setting Resolution Density and Image Quality to Match the Original on p 3 31 You can set the sender s name See Changing the Sender s Name on p 3 33 You can edit originals before sending them See Chapter 4 Editing Documents Before Sending Them 1 Make sure the machine is ready to send then press the SPECIAL Ready to send Ao 15109 FEATURES key 2 Press the MEMORY BOX key The memory boxes you have stored or set appear Press the V or A keys to display the memory box you want HUS then select the box number RELAY MEMO JE BATCH SENDING You can also enter the box number directly with the Number keys f BULLETIN BOARD instead of selecting the box number in the touch panel display Indicates that the box does not contain a document E Indicates that the box contains a document If you ve set a password for the selected memory box the display Enter the password on the right appears in the touch panel display Enter the password then press the OK key Select the SCAN key amp 03 idro BULLETIN BOARD i Touch an item m B MONITOR The display on the right appears Press the Start key 31009 15 00 amp 03 Boiko BULLETIN BOARD STANDARD STANDARD TEXT AUTO RX RESOL DENSITY d
29. 1 9 11 21 RESOLUTION cerner retenir neri erret rear na riesen Facsimile Manual p 3 31 RESTRICT USE OF FAX WITH CONTROL CARD Reference Manual 3 19 Returning the Custom Common Settings to Their Default Reference Manual p 3 28 ROELER GLEEANING 2 22 reo ea nh rnit rrr Pe etr ine Sperre Reference Manual p 5 19 ROTARY PULSE Facsimile Manual p 1 17 Rotary pulse line Facsimile Manual p 1 15 SET ENVELOPE CASSETTE Reference Manual RoutirieCleaning neri Fere entrent ee rer pe err n ee drea Reference Manual p 5 16 RX Reception START SPEED Facsimile Manual p 9 54 RX DOGUMENT Facsimile Manual p 6 15 RX Document SCION Facsimile Manual p 6 2 RX PASSWORD Receiving Password Facsimile Manual 9 56 RX REDUCTION Facsimile Manual 9 98 RX Report Facsimile Manual p 9 105 RX Restrict Facsimile Manual p 9 52 RX Settings Screen reine nette eite terea ntn noie Dra epu naa Facsimile Manual p 9 45 S Safety Considerations avis eurer mete p ene LP ra pE radere nen Reference Manual p 9 Scanning Facsimile Manual 4 4 SELECT CASSETTE Facsimile Manual 9 97 Sending Designated Areas of Originals sees Facsimile Manual p 4 14 Sending DOCUMONES nini retener ri reri
30. 1st page Press the V or A keys to display the 1 3 screen then press the Select a mode feature AUTO REDIAL key bON PAUSE TIME 2SEC AUTO REDIAL gt ON Select the ON or the OFF key W To set Auto Redial to ON Press the ON key W To set Auto Redial to OFF Press the OFF key then press the OK key Proceed to step 5 Press the OPTIONAL SETTING key OPTIONAL SETTING 9 39 Set the number of times you want the machine to redial the redial 9 40 interval whether to resend when a transmission error occurs and if so what pages to resend W To set the number of times to redial Press the REDIAL TIMES key Enter the number of times to redial with the Number keys then press the OK key MEMO The machine can redial from 1 to 3 times You can also increase or decrease the entered values directly with the keys in the touch panel display W To set the redial interval Press the REDIAL INTERVAL key Enter the redial interval with the Number keys then press the OK key MEMO The redial interval must be from 2 to 99 minutes You can also increase or decrease the entered values directly with the H keys in the touch panel display W To set transmission error redial Press the TX ERROR RESEND key Select the ERROR amp 1ST PAGE key only the first page and page on which the error occurred are resent the ALL PAG
31. 2 5 Press the V or A keys to display the document you want to cancel then select that document in the touch panel display Press the CANCEL key Press the YES key The transmission is cancelled MEMO f you cancel the transmission of a document that was already scanned that document is treated as a failed transmission The machine s default settings cause it to clear from memory all documents that fail transmission However you can change the defaults so that those documents are not cleared from memory See Setting Whether to Clear Failed Transmissions from Memory on p 9 41 If you set the machine so that it doesn t clear failed transmitted documents these documents will remain in memory and be displayed in the TX Document List You can then change the document s destination see Changing the Destination of Transmitted Documents on p 6 12 and re send it see Resending Failed Transmissions on p 6 11 For details on canceling sequentially broadcast documents see Canceling Transmissions on p 6 6 2 6 gt RETURN Waiting 8 7448500 1254 Waiting 7 UNITS 11955 Waiting item Sending Montreal Office ablic on SALES DEPT 1253 Waiting 87448500 1254 Waiting 88 7 UNITS Receiving Documents The machine has three receiving RX modes Automatic Receiving Memory Lock and Transfer This section describes how the machine operates in Automatic R
32. HK TX REPORT KR TRANSMISSION OK TX RX NO 0002 CONNECTION TEL 32 SUB ADDRESS CONNECTION ID 32 ST TIME 02 28 16 39 USAGE T 00 11 PGS 1 RESULT OK Error TX Report 96 02 28 WED 16 57 2001 RR AAR ACR ACK RRR RK eee ERROR TX REPORT AOR RRR IRR KE TX FUNCTION WAS NOT COMPLETED TX RX NO 0004 CONNECTION TEL 33 SUB ADDRESS CONNECTION ID ST TIME 02 28 16 56 USAGE T 00 00 PGS 0 RESULT NG 0 STOP 11 3 Reports Output on Reception The machine can print two types of reports when it receives a FAX Reception Reports and Memory Box Reception Reports MEMO The initial setting is Reception Report OFF and Memory Box Reception Report ON RX Report 11 11 96 MON 01 50 FAX 516 328 5841 OC U S A 0001 ah ash ak xd RX REPORT ae ae ae ae ae RECEPTION OK TX RX NO 5006 CONNECTION TEL 25 SUB ADDRESS CONNECTION ID OCE 7500 ST TIME 11 11 01 49 USAGE T 01 31 PGS 1 RESULT OK 11 4 Memory Box Reception Report 11 11 96 MON 02 01 FAX 516 328 5841 OCE U S A yoo ee oe ee MEMORY BOX REPORT oo eg GE A SE as SE SB SB EB MAILBOX amp 03 GENERAL TX RX NO 5008 CONNECTION TEL 25 SUB ADDRESS 0123 CONNECTION ID 7500 ST TIME 11 11 01 59 USAGE T 01 32 PGS
33. I frequently send documents in Fine mode How do I set my machine to always return to Fine mode after the power is turned ON or when communications have finished You can change the standard settings for resolution image quality and exposure in the Standard mode See Changing the Standard Mode on p 9 15 What happens to received FAX documents if a paper jam occurs while they are printing If documents are not printed correctly they are held in memory When the paper jam is cleared printing resumes from the page where the paper jam occurred What happens to documents in memory or One touch Speed Dial settings if power is interrupted Documents remain in memory for as long as an hour if power is interrupted Stored One touch Speed Dialling or Coded Speed Dialling destinations also remain in memory However note that if power is interrupted while a document is being received that document is not stored in memory The machine goes into Sleep mode when it is not being used much What happens to documents that arrive while the machine is in Sleep mode Does the call tone sound The call tone sounds and documents are automatically received as usual while the machine is in Sleep mode How can I save paper The 3121 series allows you to print received documents on both sides of the paper See Setting Whether to Print Received Documents on Both Sides of the Paper on p 9 100 Can I turn the power OFF even after setting timer transm
34. Legal Div You can also enter the number corresponding to the name with the 02 Unregistered Number keys 04 Unregistered 05 Unregistered 06 Unregistered 07 Unregistered Touch an item M MONITOR Press the DONE key The display returns to the Basic Features screen 3 33 3 34 Chapter This chapter describes how to edit documents before sending them Document Editing Modes Sending Facing page Originals or Two sided Originals SCANNING Specifying the Original Scanning Size DOCUMENT SIZE Sending Enlarged or Reduced Documents ZOOM TRANSMITTING Sending Designated Areas of Originals and Originals with Shadows Erased IMAGE PROCESSING Checking Originals Before Sending Them TEST PRINT Sending a Two page Original as a Single Page 2 ON 1 TX 0000000000 0000000700 0100000000 Document Editing Modes EN This chapter describes the features that your machine offers for editing documents before they are sent W SCANNING MODE See p 4 4 This feature has two modes TWO PAGE SEPARATION See p 4 5 This mode sends facing pages on two sheets in a bound document for example in a single step 2 p gt 1 SIDED See p 4 7 This mode is used to scan the front and back of two sided originals one side at a time With this mode two sided originals placed in the feeder are automatically turned over when scanning and sending B DOCUM
35. Panel Display on p 2 5 in the Reference Manual You can enter up to 24 characters in the Upper Lower Case English and Symbol modes If you make a mistake when entering the unit name press the BACK SPACE key to delete the unit name then enter the correct number again The unit name is stored and the display returns to that shown in step 4 Press the key to return to the Standard FAX screen Select a mode feature UNIT TELEPHONE 516 488 7600 UNIT NAME SENDER S NAMES Enter the Unit Name Oc usaf 1 21 Setting the Date and Time Set the current date and time When you FAX a document the receiving machine includes the current date and time in the sender information it prints on the FAX 1 Press the 8 ADDITIONAL FUNCTION key wo 2 The Additional Function screen appears Press the TIMER SETTINGS key RUSTON COMMON 77773 D CUSTOM COP 777 SETTINGS i SETTINGS i SETTINGS i CLEANING MONITOR 3 PUTES I US ERE pu Press the V or A keys to display the 1 2 screen then press the RID SO TED DATE amp TIME SETTINGS key AUTO SLEEP TIME MEMO Pomin The Timer Setting screen is made up of two screens 1 2 to 2 2 Press irt CLEAR TIME the V or A keys to display particular screens and make the required min settings 1 2 gt MONITOR 1 22 Enter the current year dat
36. SELECT CASSETTE RX REDUCTION gt ON 1 2 2 Select the ON or the OFF key W To set reception reduction to ON Select the ON key then press the OPTIONAL SETTING key Proceed to step 3 W To set reception reduction to OFF Select the OFF key then press the OK key The display returns to Printer Settings screen 1 2 9 98 Set the image reduction settings B RX REDUCTION AUTO The document is automatically reduced by a ratio larger than the value preset by REDUCE 96 FIX RED The image is reduced by the copy ratio preset in REDUCE E REDUCE Select the copy ratio then press the OK key E REDUCE DIREC Select the VER HOR or VER ONLY key The image is reduced in the vertical and horizontal directions VER ONLY The image is reduced in the vertical direction Press the OK key The display returns to the screen shown in step 2 Press the OK key The display returns to Printer Setting screen 1 2 REDUCTION SETTINGS RX REDUCTION REDUCE 90 REDUCE DIRECTION 9 99 Setting Whether to Print Received Documents on Both Sides of the Paper TWO SIDED PRINT This feature allows you to print received documents on both sides of the paper Using this feature will save paper MEMO The initial setting is OFF c quU PE e TWO SIDED PRINT key PRINT IN RX ORDER TWO SIDED PRINT g
37. Set exposure to Dark and Image Quality to Photo and send the documents again The machine won t transmit using a subaddress Make sure the other party is using the subaddress function Make sure you ve specified the correct subaddress and password Make sure the other party s machine s memory is not full If you re using One touch Speed Dialling or Coded Speed Dialling make sure the stored subaddress and password are correct Check the settings stored to the One touch Dialling and Coded Dialling buttons It always takes time for the other party to switch over to receiving resulting in an error Make sure you ve inserted a pause in the telephone number e When sending to a machine that takes time to switch over for FAX receiving insert a pause after the other party s telephone number 10 3 Trouble Receiving Documents EBENE The machine will not receive documents Make sure the machine has sufficient memory To increase available memory select the TX DOCUMENT or RX DOCUMENT key in the FAX Monitor screen and delete unwanted documents Make sure the transmission terminal is not restricted in your machine s System settings If RX RESTRICTION in the System settings is set to documents can be received only from registered senders Make sure the reception password is not set in your machine s System settings If RX PASSWORD in the System settings is set documents can be r
38. This controls how printing is performed when it has no paper matching the size of the received document MEMO For details on selecting paper drawers when printing received documents see Setting Whether or Not a Drawer is Subject to Auto Drawer Switching on p 3 11 in the Reference Manual The initial setting of all switches are ON SELECT CASSETTE key OF RX COPIES 1 SELECT CASSETTE RX REDUCTION gt ON Select ON or OFF for each of the switches A to D then press the OK key SELECT CASSETTE Switch A swa e OF Sections of an image are printed on two sheets of paper that Sw B ORCE have the same width as the received image Switch B swc mm Images are printed with a margin around them on paper that sw D E 80 EE has the same width as the received image m Switch C Images are reduced and printed on paper that differs in width from the received images Switch D Images are printed with a margin around them on paper that differs in width from the received images The display returns to Printer Settings screen 1 2 9 97 Setting Whether to Print Received Documents at a Reduced Size RKREDUCTION Reduces received documents to ensure that they fit on the recording paper MEMO The initial setting is ON 1 Press the V or A keys to display the 1 2 screen then press the ect amode feature RX REDUCTION key OF RX COPIES 1
39. To send or receive documents to and from a FAX machine using subaddresses and RX passwords defined in the ITU T standard ITU T is a committee within the International Communications Union established to set communications standards the subaddresses and RX passwords must be dialed in addition to the telephone numbers MEMO The subaddress and RX password can be stored for One touch Speed Dialling Coded Speed Dialling and Directory Dialling See Storing Destinations on p 9 17 Sending Documents M 1 Make sure you know the other party s subaddress and RX password 2 Place your originals W For instructions on how to place an original on the platen glass see Placing an Original on the Platen Glass on p 3 10 W For instructions on how to place originals in the ADF see Placing Originals in the ADF on p 3 11 W For instructions on how to place originals in the RDF see Placing Originals in the RDF on p 3 14 MEMO You don t have to set the resolution density and image quality to suit the document you re sending See Setting Resolution Density and Image Quality to Match the Original on p 3 31 You can set the sender s name See Changing the Sender s Name on p 3 33 You can edit originals before sending them See Chapter 4 Editing Documents Before Sending Them Ready to send US 15 00 Make sure the machine is ready to send then press the SPECIAL FEATURES key
40. after they are sent or select the key to leave them in the memory box Then press the OK key DELETE DOCUMENT Make sure the stored settings are correct then press the OK 01 Stored key Function Boxname BULLETIN BOARD Password Sub address RX PASSWORD DELETE DOCUMENT Press the DONE key 1 Select the box to store POLLING RX BULLETIN BOARD BATCH SEND BULLETIN BOARD The display returns to File Settings screen 1 2 9 75 Setting the General Memory Box Set the General Memory Box as follows You can set a General Memory Box to suit your specific needs by setting and storing the following items Initial Setting Store Set Item and Description and Setting Item See Page BOX NAME GENERAL 9 77 Sets the memory box name If you do not store a name the default GENERAL is used up to 24 letters Password a four digit number Restricts access to the memory box SUBADDRESS up to 20 digits including Needs to be set only when communicating by the ITU T standard numerals and spaces RX ON 9 78 Controls whether the machine receives documents into a memory box OFF RX PASSWORD up to 20 digits 9 78 This controls which documents the machine will receive into this memory box documents not sent with this password are not accepted SELECT ORIGINAL UNIT ON 9 79 This sets whether the machine checks the stored original unit
41. from 1 to 3 times is busy REDIAL INTERVAL 2 This sets the redial interval from 2 to 99 minutes TX ERROR REDIAL ERROR amp 1ST PAGE This selects which page to automatically resend when a transmission error occurs ALL PAGES OFF BATCH TX ON 9 41 Controls whether the machine will batch send all documents to the same destination in OFF memory ERASE FAILED TX ON 9 41 Selects whether the machine automatically deletes from its memory documents that failed OFF 2 3 to transmit TIME OUT ON 9 42 Controls whether to start scanning without pressing the START key when specifying the OFF destination STAMP DOCUMENT DIRECT amp MEMORY TX 9 43 3 3 Selects the conditions for stamping sent or scanned originals DIRECT TX 9 35 Calling Up the TX Settings Screen Press the TX SETTINGS key in the Custom FAX Settings screen Select a feature SETTINGS i DESTINATIONS SETTINGS The TX Settings screen appears The TX Settings screen is made up of three screens 1 8 2 3 and 3 3 Press the W or A keys to display the desired screen and make the required settings TX Settings Screen 1 3 screen 2 3 screen URS mm pem PON PAUSE TIME ERASE FAILED TX 25 l gt OFF AUTO REDIAL MM TIME OUT PON 1 3 M MONITOR M MONITOR 3 3 screen STAMP DOCUMENT DIRECT amp MEMORY TX The descriptions in the rest of this s
42. iii The following briefly introduces a few of the functions that the memory boxes provide Naming documents Giving documents a name makes it easier to search for them when scanning documents to a memory box or printing documents stored in a memory box Limiting the number of memory box users Assigning memory boxes an ID number allows you to limit the number of users that can use them to scan print or change settings Sending documents in response to a request from another party s FAX You can scan documents into a memory box so they can be sent in response to requests from another party s FAX machines Limiting the number of FAX destinations Assigning an RX password to a memory box allows you to prevent the machine from receiving documents that have different RX passwords Once you ve assigned an RX password you can send documents only if the RX password matches that in the receiving FAX even if a remote FAX requests that your machine transmit documents in a memory box 5 Sending documents at a preset time Documents in a memory box can be sent automatically at a preset time and date By combining these functions you can set up your own unique memory box See Setting the General Memory Box on p 9 76 The machine comes equipped with the following five memory boxes The functions for these boxes are preset which does away with the need for making complicated settings BW Polling box See 8 4 E Confidential memory
43. key and set the desired items in the screen DME TOUC If a destination has already been stored that destination s stored Amsterdam Office settings appear 516 488 6700 DIRECTORY A MEMO Only OPTION has an initial setting DELETE If no destination has been set the display on the right appears in the touch panel display You can also use the Number keys BEP 1 ransp C 4 G i DIALING i DIALING Not registered DIRECTORY M MONITOR The descriptions in the rest of this section assume that you are operating from the Store Destinations screen Storing One touch Speed Dialling Destinations ONE TOUCH DIALLING BENE You can store up to 60 destinations to the One touch Speed Dialling keys Each One touch Speed Dialling key can store a telephone number of up to 120 digits and a name for the destination up to 24 characters MEMO In addition to the telephone number and other party s name you can also set communication options such as the set time and subaddress See p 9 23 Press the ONE TOUCH DIALLING key Amsterdam Office 516 488 6700 DIRECTORY A Press the W or A keys to display a One touch Speed Dialling Specify the position for storing key number that does not already contain a destination then One touch dial key entry OK press the STORE key QNE TO To change a destination already stored to a One touch Speed Dialling key display the desired One touch Speed Dialling key
44. number and press the STORE key MEMO You can display One touch Speed Dialling numbers by pressing the One touch Speed Dialling keys on the control panel You can also display One touch Speed Dialling numbers by entering One touch Speed Dialling numbers with the Number keys To delete stored settings display the setting you want to delete then press the DELETE key 9 19 3 9 20 Enter the telephone number with the Number keys then press the 8 Enter the number 3 OK key OK key 05 MEMO 516 488 7600 The telephone numbers can have up to 120 digits LT f you make a mistake when entering the telephone number press the BACK SPACE key to delete the number then enter the correct number again Or press the lt Q or p gt keys to move the cursor to the wrong digit then enter the correct digit Tocancel press the C key The telephone number will not be stored and the display will return to the previous screen Hy MONITOR PAUSE When you register a long distance number you may have to insert a pause either within or after the number For long distance dialling the location and length of the pause may differ depending on the telephone system See Setting the Pause Time on p 9 38 If you press the PAUSE key between numbers p is displayed If you press the PAUSE key at the end of a number P is displayed TONE Press this
45. you can set a code of up to 20 digits that will access the outside line Be sure to enter a pause P after the prefix number 1 beret R KEY SETTING key R KEY SETTING UK only M KEY SETTING 2 Select the PSTN or PBX key R KEY SETTING W If your machine is connected to the outside line Press the PSTN key then press the OK key The display returns to System Settings screen 3 3 If your machine is connected through a PBX Press the PBX key Select the access method 3 R KEY SETTING W If you select PREFIX Press the CODE key and go to the next step E If you select a HOOKING or EARTH CONNECTION Press the OK key The display returns to the System Settings screen 3 3 4 Enter the PREFIX code amp y PREFIX CODE MAX 20 MEMO Be sure to enter a pause P after the prefix number Without it you cannot register 9 58 Press the OK key until the display returns to System Settings screen 3 3 Selecting the M key Setting M KEY SETTING UK oniy EBENEN This feature allows you to set the access code when using an alternative long distance service such as the 2300 Sevice of Mercury Communications Limited Press the V or A keys to display the 3 3 screen then press the M KEY SETTING key Select amode feature R KEY SETTING M KEY SETTING Confirm that an access code of either 131P Pause or 132 is displayed MEM
46. 1 to 5 with the Number keys then press the OK key amp y EVERYDAY 00 00 23 59 MEMO wool You can enter up to five times to be used in a day Bo 2 gel 3 The time must be in the range of 00 00 to 23 59 fo 5 joel os ie The display returns to the MEMORY LOCK SETTING screen To set the day Press the SELECT DAYS key The display on the right appears Select the data from SU Sunday through SA Saturday Then enter the times for 1 TO 5 with the Number keys and press the RISUS BY DAY OK key 7 MEMO You can enter up to five times to be used in a day The time must be in the range of 00 00 to 23 59 The display returns to the MEMORY LOCK SETTING screen 9 92 To set MEMORY LOCK END TIME to OFF Press the OFF key then press the OK key The display returns to the MEMORY LOCK SETTING screen Press the OK key in the MEMORY LOCK SETTING screen The display returns to File Settings screen 2 2 MEMORY LOCK SETTING PRINT REPORT MEMORY LOCK START TIME OFF MEMORY LOCK END TIME 9 93 Printer Settings Printer serrines You can set and store the following items in the Printer Settings screen Initial Setting and Store Set Item and Description Setting Item See Page OF RX COPIES 1 to 99 9 96 Sets the number of copies the machine makes when printing received documents 1 SELECT CASSETE ON is enabled 9 97 Contro
47. 16 516 488 6700 1245 Waiting 10 24 8 FUNTS 11244 waiting Touch item TXIRX RESULT 6 6 Press the CANCEL key A screen for confirming the cancellation appears in the touch panel display Press the YES key The transmission of the selected document is cancelled To stop the cancellation and allow the transmission to proceed press the NO key The procedure then returns to step 2 The display on the right appears for about two seconds and then returns to the display shown in step 2 MEMO To return to the Basic Features screen press the RETURN key Transmitted documents cancelled in the TX Document screen are treated as documents that failed to transmit The machine s default settings are to clear all such documents from memory though you can change the settings so that these documents are not cleared See Setting Whether to Clear Failed Transmissions from Memory on p 9 41 When the machine is set not to clear documents that failed to transmit the documents remain in memory and are displayed in the TX Document screen You can also change the document s destination see Changing the Destination of Transmitted Documents on p 6 12 and resend them see Resending Failed Transmissions on p 6 11 MEMO The display on the right appears when sequential broadcast documents are being sent with destinations that were specified by a method other than Group Dialli
48. 27 Setting One touch Coded and Directory Dialling Numbers to a Group 9 27 e Deleting One touch Speed Dialling and Coded Speed Dialling Destinations Stored as a Group Set 9 31 Deleting Group Dialling Sets rettet enr nitur nn dea en e n no Setting Transmission Functions TX SETTINGS Calling Up the TX Settings Screen Setting Whether to Use ECM Transmission ECM TX Setting the Pause Time PAUSE TIME sees nnnennt tenete thier entren Automatic Redialling When the Other Party Is Busy AUTO Setting Whether to Send Documents Going to the Same Destination by Dialling Once BATCH TX Setting Whether to Clear Failed Transmissions from Memory ERASE FAILED TX Setting Whether to Start Scanning Without Pressing the START Key When Specifying the Destination sie Suppe E E E R E A A EEE E E ES A 9 42 Stamping Scanned or Sent Originals STAMP 9 43 Setting Reception Functions RX SETTINGS 9 44 Calling Up the Settings Screen sees a ENAT a Ea Aaa aAA Epa 9 45 Setting Whether to Use ECM Receiving to Automatically Compensate for Errors in Received Documents E A E E A E E
49. 3 14 Make sure the machine is ready to send then press the RESOL Ready to send Ao 19 09 DENSITY IMAGE QUALITY key AUTO RX DIRECT Sopa ON HOOK REDIAL ps _ FEATURES Set the resolution density and image quality to match the Ready to send fui 18 00 document then press the DONE key NOTICE When Image Quality is set to TEXT PHOTO the density adjustment setting is invalid MEMO Superfine and Ultrafine modes are only available when the optional memory has been installed You can now send the document in the usual way See Sending Documents on p 3 2 3 32 Changing the Sender s Name SENDER S NAMES TTI Change the stored sender s name in the Special Features screen When the sender s name is stored that name is printed in the sender information on the FAX instead of the unit name MEMO To store the sender s name first enter the Additional Function screen then press the CUSTOM FAX SETTINGS key See Storing the Company Name and Department Name on p 1 20 Make sure the machine is ready to send then press the SPECIAL Ready to send Ao s 19 00 FEATURES key 8 STANDAFD STANDARD TEXT AUTO RX nso ome S C DL NER d Press the SENDER S NAMES key Press the V or A keys to display the name select it and press Select name to appear at the OK key top of fax 00 99 00 Public Relation MEMO 01
50. 3 20 Only one destination can be specified at a time ON HOOK Hy FAX MONITOR Press the START key The document is sent as soon as it is scanned MEMO To cancel a transmission press the CANCEL key or the STOP key Scanning and transmission of documents from subsequent keying operations onwards are cancelled During transmission the reference number destination telephone number and page number currently being sent are displayed After the document has been sent the display returns to the FAX Standby screen Placing Originals You can place originals to be sent one of two ways The method you use will depend on the size and type of the original you re sending the FAX transmission mode and your machine s optional equipment E Platen glass See p 3 10 Place originals face down on the platen glass Use this method when sending pages from books transparencies or originals on particularly heavy or light paper W ADF Automatic Document Feeder See page 3 11 Place a stack of originals in the original supply tray and they are continuously and automatically fed to the platen glass for transmission Place originals face down in the ADF in page order Once scanned originals are fed to the original exit tray MEMO f the Light Original mode is set faint originals such as invoices can be fed by the ADF for scanning See Scanning Thin Sheet Originals page 3 19 Re
51. 336 6nwe 1pononouj8nkav and tnv Odnyia 92 31 EEC xouv rpononoiue and tv Odnyia 93 68 EEC Oznaka CE prikazuje da oprema ustreza predpisu 73 23 EEC in kot to predpisuje predpis 93 68 EEC A CE jelz s tanusitja hogy a berendez s megfelel az EEC 92 31 s 93 68 el r sokkal m dos tott EEC 73 23 s 89 336 k vetelm nyrendszernek Oznaczenie CE jest potwierdzeniem zgodno ci niniejszego urz dzenia z wymaganiami Dyrektywy 73 23 EEC oraz Dyrektywy 89 336 EEC zgodnie ze zmianami Dyrektywy 92 31 obie uzupe nione przez Dyrektyw 93 68 EEC Zna ka CE indikuje Ze toto za zen odpovid Sm rnici 73 23 EEC a Sm rnici 89 336 EEC dopln n Sm rnic 92 31 EEC kter byly d le dopln ny Sm rnic 93 68 EEC K esolev CE markeering n itab et antud seade vastab Euroopa Liidu Direktiividele 73 23 EEC ja 89 336 EEC koos muudatustega vastavalt Direktiivile 92 31 ning v ttes arvesse et m lemaid direktiive on muudetud vastavalt Direktiivile 93 86 EEC CE mar jums nor da ka iek rta atbilst pras b m kas iek autas EK direkt v s 73 23 un 89 336 ar EK direkt v 92 31 paredz taj m izmai m kur s veikti labojumi saska ar EK direkt vu 93 68 enklas CE rei kia kad s jrenginys altitinka direktyvas 73 23 EEC ir 89 336 EEC atlikus pataisas direktyva 92 31 EEC kuriose buvo atliktos pataisos direktyva 93 68 EEC CE
52. Based on the CCITT No 1 Chart standard setting Documents received into memory print automatically when copy paper is loaded in the drawer Inserting the Control Card If your machine is equipped with the optional Control Card V you must insert the card before making copies MEMO If the display shown in step below does not appear in the touch panel display even though the control card is inserted check the following Make sure the control card is inserted in the correct direction Make sure the control card is inserted as far as it can go Make sure that the control card is not damaged has not exceeded its set limit and does not have restricted use For details on using the control card see the Control Card Instruction Manual Press the key The screen on the right appears MEMO For details on turning the power ON see Turning the Power ON on p 2 2 in the Reference Manual Insert the control card into the card slot Be sure it faces the correct direction 3 The Basic Features screen appears in the touch panel display Ready to send Ajo 19395 STANDARD STANDARD TEXT AUTO RX RESOL DENSITY Mt Pi DIRECT R M Ld STAMP SS REDIAL SPECIAL FEATURES Dialing Operations After Using FAX Functions When you ve finished using the FAX functions remove t
53. Dialing Destinations sues Facsimile Manual p 9 19 Changing Receiving Modes Facsimile Manual 5 3 Changing Sender s Facsimile Manual p 3 33 Changing the Destination ssec Facsimile Manual p 6 12 Changing the Standard Mode Facsimile Manual 9 15 Changing the Status of Transmitted Documents Facsimile Manual p 6 5 Changing the Document Transmission Time eee Facsimile Manual p 6 14 Checking and Printing Copy Totals Reference Manual p 3 24 Checking Communication Results Facsimile Manual p 6 22 Checking Details 5 2 cuiii aaaea eiaa tee Facsimile Manual pp 6 9 6 19 6 23 Checking Originals before Sending Facsimile Manual p 4 21 Checking Received Documents sess Facsimile Manual p 6 15 11 17 Checking Transmitted Document eese teen Facsimile Manual p 6 5 CLEAR AREA Facsimile Manual p 4 19 CLEAR KY Facsimile Manual p 1 11 Clearing Designated Areas sss Facsimile Manual p 4 19 Clearing Paper Jams Reference Manual Chap 4 Clearing Paper Jams ADF F1 seessessseeeseeeeeeeneennee nennen Reference Manual p 6 8 Clearing Paper Jams 3121 Cassette Feeding Unit L1
54. MEMO USER S DATA LIST For an example of a User s Data List see p 11 14 9 113 9 114 Chapter 1 Troubleshooting This chapter describes what to do if a self diagnostic error message or service call message appears in the touch panel display 0000000000 000000000 000000000 Troubleshooting Service Call Message Error Messages Questions amp Answers Troubleshooting Check the following items when trouble occurs or an error message appears while you re using the machine for FAX operations E Trouble Sending Documents See p 10 2 W Trouble Receiving Documents See p 10 4 E Other Problems See p 10 5 Trouble Sending Documents C To cancel transmissions Cancel transmission as follows During scanning Press the STOP key or press CANCEL in the touch panel display After scanning has finished 1 Press the FAX MONITOR key and then the TX DOCUMENT key 2 Press the W or A keys to select the document to cancel then press the CANCEL key During direct transmission Press the STOP key or press CANCEL in the touch panel display Documents will not send even after dialling the destination Make sure the telephone line type is set correctly Makesurethe telephone line type touch tone rotary dial is set correctly See Selecting the Line Type on p 1 16 Make sure the telephone number is dialed co
55. Memory Sending Facsimile Manual p 3 3 Monitor Volume Facsimile Manual p 9 11 Multi output Tray B2 iniret tnter rne tun e e E Reference Manual p 6 22 Multi output TraysC m Ere ETA tonne Reference Manual p 6 17 NEXT Facsimile Manual p 3 21 NOM Facsimile Manual p 9 101 Names and Functions of the Parts on the Control Facsimile Manual p 1 2 Number Keys Facsimile Manual p 1 8 Number Keys Dialing 2 retentu Facsimile Manual p 3 21 Number of Receiving Documents OF RX COPIES Facsimile Manual p 9 96 Number of Times to Redial essent nne Facsimile Manual p 9 40 11 20 Facsimile Manual 1 13 Facsimile Manual 1 3 One touch Speed Dialing Facsimile Manual 3 23 9 19 One touch Speed Dialing Keys essere Facsimile Manual p 1 2 M Facsimile Manual p 1 2 Optional Settings for Coded Speed Dialing Functions Facsimile Manual p 9 23 Optional Settings for One touch Speed Dialing Functions Facsimile Manual p 9 23 Oo PCT Reference Manual p 5 14 Orientation and Order in which Received Documents are Printed Facsimile Manual 5 8 Original Cannot
56. NAME RX TX RX NO MODE CONNECTION TEL ID ras SET TIME 11 8 Activity Report This list is printed from the FAX Monitor s TX RX RESULT screen You can print this report whenever you like See Setting Printing of Activity Reports on p 9 107 11 11 96 MON 02 02 FAX 518 328 5841 ACTIVITY REPORT Joc EEEE E p e p d OCE U S A ool ST TIME CONNECTION TEL ID SENDER S NAME MODE RESULT 211 21 31 62 U S A TX 00 00 2101 1250 0 STOP 211 21 31 62 LTD DEL SQ BDCST 0 NG 00 00 1 432 2060 0 STOP 11 21 31 62 MANUAL RX O NG 00 00 0 005 511 21 31 62 MANUAL RX 0 NG 00 00 0 005 511 21 31 62 0C U S A TX O NG 00 00 2101 1250 0 STOP 511 21 31 62 MANUAL RX 0 NG 00 00 0 005 211 21 31 62 MANUAL RX NG 00 00 0 005 211 11 01 45 0C 7500 MEM BOX RX ECM OK 01 33 25 0123 211 11 01 49 0 7500 AUTO RX ECM OK 01 31 25 511 11 01 55 0 7500 AUTO RX ECM OK 01 32 25 11 11 01 59 7500 BOX RX 01 32 25 0123 MEMO You can print Activity Management Reports separately for transmission or reception See p 9 107 11 9 Printing lists from the Print List screen This list is printed from the Print List screen in the Custom FAX Settings Screen You can print stored One touch Sp
57. Selecting the Line Type Store the type of telephone line pulse or tone connected to your machine DEF 1 Press the ADDITIONAL FUNCTION key 5 MNO 8 OO The Additional Function screen appears eect an Addhional SETTINGS i SETTINGS SETTINGS CLEANING The Custom FAX Settings screen appears in the touch panel elect a feature display i DESTINATIONS Press the USER SETTINGS key TON SETTINGS i SETTINGS i SETTINGS The User Setting screen appears in the touch panel display TX TERMINAL ID b ON Press the V or A keys to display the 2 4 screen then press the TEL LINE TYPE key DENSITY CONTROL MEMO The User Setting screen is made up of four screens 1 4 to 4 4 Press UNE the or A keys to display particular screens and make the required puse settings i 2 4 Select the telephone line type W When using a rotary pulse line Press the ROTARY PULSE key then press the OK key W When using a push phone line Press the TOUCH TONE key then press the OK key The line type is stored and the display returns to that shown in step 4 Press the key to return to the Standard FAX screen Storing the User Telephone Number Store the machine s telephone number When you FAX a docume
58. Settings Jue re Y Pre e P RYE ETE CRY VEE Facsimile Manual p 9 94 Printer Settings Screen Facsimile Manual 9 95 Printing DOC Memory List essent Facsimile Manual p 6 18 Printing Activity Management Facsimile Manual p 6 24 PRINTING PRIORITY Reference Manual p 3 17 Printing Received Documents eiecit nte tne tnnt Facsimile Manual p 5 8 Push phone lirig 2c cete ttt Petr Lettere etr ie ien aa Facsimile Manual p 1 17 Q Questions amp Eb e P de decere pd Facsimile Manual p 10 8 R Facsimile Manual p Facsimile Manual p Facsimile Manual p Facsimile Manual p REDIAL 22 EL Facsimile Manual 40 Relay Memory BOX dinner tentat dues Facsimile Manual pp 8 6 9 67 Remote Control Features Facsimile Manual pp 7 6 9 55 Removing Jammed Staples csset Reference Manual p 6 33 Replacing the Stamp Cartridge essere Reference Manual p 6 9 6 13 Replacing the Staple Cartridge Reference Manual p 6 30 FREPOM SOttiINGS DRE Facsimile Manual p 9 102 Report Settings SCreen acs ccdsescecstcsassectcccvescetavccadenceiseseescansetetenocecsrtstseabeecevives Facsimile Manual 9 103 Resending Failed Transmissions Facsimile Manual 6 11 alu Facsimile Manual p
59. Status of Transmitted Documents TX DOCUMENT Checking and Changing the Status of Received Documents RX DOCUMENT Checking Communications Results TX RX RESULT Receiving Documents from a Remote FAX POLLING RX Specifying the Time to Send a Document DELAYED Using the Remote Control Features Special Dialling 10 Chapter 8 Communications Using the Memory Box and Subaddress This chapter explains how to transmit or receive documents using the memory boxes and a password subaddress in Special Features mode Chapter9 Storing and Setting Custom FAX Settings This chapter shows how to change the machine s default FAX settings to suit your specific needs Chapter 10 Troubleshooting This chapter tells what to do when a self diagnostic error message or service call message appears in the touch panel display Chapter 11 Appendix This chapter provides additional information useful for operating this machine including samples of Activity Management Reports and lists specifications and indexes Communications Using the Memory Box Memory Box Operations MEMORY BOX Communications Using the Subaddress PSWD SUBADDRESS What are Additional Functions Storing User Settings USER SETTINGS Storing Destinations STORE DESTINATIONS Setting Transmission Functions TX SETTINGS Setting Reception Functions RX SETTINGS System Management Settings SYSTEM SETTINGS File Settings FILE SETTINGS Printer Settings PRINTER SET
60. a memory box See p 8 2 PSWD SUBADDRESS Press to send or receive faxes to or from another FAX machine using a subaddress and a password conforming to ITU T specifications See p 8 16 SCANNING MODE Press to send facing pages in bound or two sided documents See p 4 4 IMAGE PROCESSING Press to designate specific areas of the documents to send or to eliminate shadows from around images in the documents See p 4 14 the document instead of the unit name See p 3 33 ZOOM TX Press to send enlarged or reduced scanned documents See p 4 11 W When the Machine is Not Equipped with the RDF When the machine is not equipped with the RDF the SCANNING MODE key changes to the TWO PAGE SEPARATION key When it is equipped with the ADF the 2 ON 1 TX key changes to the THIN SHEET ORIGINAL key For details on the other Modes see the description for when the RDF is attached RX MODE Press to select a receiving mode See p 5 2 TEST PRINT Press to see how the document will look when it is sent See p 4 21 2 ON 1 TX Press to send two originals on a single page See p 4 23 DOCUMENT SIZE Press to specify the size of the document to be scanned See p 4 8 TWO PAGE SEPARATION Press to send facing pages or other bound originals on two pages See page 4 5
61. an individual s name If you set the sender s name when up to 99 names sending documents the receiving FAX prints it instead of the unit name on the FAX 24 characters document TX TERMINAL ID ON 9 8 Controls whether the machine prints the transmission terminal ID on FAX documents OFF TTI IN OUTSIDE OF IMAGE OUTSIDE This controls where the transmission terminal ID is printed INSIDE TELEPHONE MARK FAX This selects the icon printed before the telephone number 2 4 DENSITY CONTROL 5 9 10 Sets the standard scanning density for FAX operations 1to9 TEL LINE TYPE ROTARY PULSE 1 16 Sets the type of telephone line connected to your machine TOUCH TONE AUDIBLE TONES 9 10 7 DIAL TONE ON Sets the dial tone ON or OFF OFF VOLUME CONTROL 9 11 3 4 MONITOR VOL 4 Sets the volume of communication tones 0to8 SET DIRECTORY GENERAL CONTENTS GENERAL1 GENERAL2 9 12 Allows you to store the names of the two user content keys in the Directory screen up to 8 characters STANDARD KEY1 2 SETTING NO 9 14 Controls the standard key displayed in the Basic Features screen keys in Special Features Screen can be set STANDARD SETTINGS Resolution Standard 9 15 4 4 Sets the FAX Standard mode when the power is turned ON or the RESET key is pressed Density Normal You can set the default values for resolution density image quality direct transmission Image quality Text and document stamp These settings can also be returned to their
62. and press the DETAILS key the Details screen appears in the touch panel display In this screen you can check the dates and times that documents were sent or received and the number of pages in the documents 6 22 Checking the Details of Transmission Results ii Display the TX RX Result screen See Displaying the FAX Monitor Screen on p 6 3 Press the VW or A keys to display the document whose details you want to check then select the document Press the DETAILS key The Details screen for the selected document appears in the touch panel display i Legal Div Finance Div i Toronto Office RETURN Finance Div Toronto Office SEQUENTIAL BROADCAST 4167951111 RESULT Transmission time Press the DONE key The display returns to the TX RX Results screen MEMO To return to the Basic Features screen press the RETURN key 6 23 Printing Activity Management Reports Activity Management Reports allow you to check the following information for the past 40 transactions Dates and times the documents were sent or received Destinations Reference numbers Communications modes Number of pages in the documents See Checking Communications Status with Activity Management Reports on p 11 2 1 Display the TX RX Result screen See Displaying the FAX Monitor Screen on p 6 3 RETURN 2 Press the PRINT LIST key G3 Diali
63. and the top right corner when the front view is the reference You can designate up to four areas on an original Designate X1 X2 Y1 and Y2 as follows x2 a x X1 Length from the right edge of the original to the right edge of the area Length from the right edge of the original to the left edge of the area Length from the top edge of the original to the top edge of the area Length from the top edge of the original to the bottom edge of the area NOTICE The maximum allowable values for X and Y are as follows X 432 mm Y 297 mm Erasing Shadows from Originals ORIG FRAME ERASE This feature eliminates the dark borders and frame lines that often appear on the edges of documents when sending facing pages or bound documents placed on the platen glass Press the IMAGE PROCESSING key Press the ORIG FRAME ERASE key 4 16 Select the document size then press the OK key Specify the document size If the document is A B size press the A B SIZE key If the document is inch size press the INCH SIZE key MEMO To cancel press the C key The display returns to that shown in step 2 Press the DONE key The display returns to the Special Features screen Press the DONE key The display returns to the Basic Features screen You can now send the document in the usual way See Sending Documents o
64. case P is 10 seconds long This length cannot be changed Two or more pauses can be entered consecutively 14 MONITOR The length of the pause time entered in the middle of a telephone number is preset to 4 seconds for each time you press PAUSE However this length can be changed to any whole number between 4 and 11 sec See Setting the Pause Time on p 9 38 The location of a pause and the actual pause time may differ depending on the telephone system Contact your Service representative or your local telephone company for further details Dialling with an Alternative Telephone Network UK Only the procedure for entering telephone numbers is described here See Selecting the M key Setting on p 9 59 for setting the M key Press the M key Enter the telephone number with the Number keys e g Mercury Communications 2300 Service access number M Telephone number 516 328 5841 Press OK 7 12 Communications Using the Memory Box Chapter and Subadress This chapter tells how to transmit and receive documents using memory boxes and passwords subaddresses in Special Features mode MEMORY BOX 0000000000 ola lola lo 00000000 Communications Using the Memory Box What is a Memory Box A memory box is a special section of the machine s memory that you can think of as rather like a pigeon hole
65. continue designating areas Press the NEXT key The display on the right appears in the touch panel display Repeat the procedure beginning with step 2 Enter 2P5 x MONITOR Press the DONE key The display returns to the Basic Features screen MEMO For instructions on clearing designated areas see Clearing Designated Areas on p 4 19 You can now send the document in the usual way See Sending Documents on p 3 2 Clearing Designated Areas CLEAR AREA i Clear designated areas as follows MEMO You can cancel by pressing the RESET key Press the AREA DESIG key ORIG FRAME ERASE Designate the areas to be cleared W To clear all already designated areas Press the C key Proceed to step 5 W To clear a specific area Press the CLEAR AREA key Select the area to clear then press the OK key MEMO Stored areas are indicated by solid lines Enter Which area do you wish to clear 4 19 Select whether or not to continue clearing areas elect an Image Processing Do you wish to designate To continue designating areas other areas Press the NEXT key Repeat the procedure from step 2 of Designating Areas See p 4 20 W To end designating areas Press the DONE key Proceed to step 5 Press the DONE key The display returns to the Basic Features screen 4 20 Checking Originals Before Sending Th
66. display the Usage Guide screen or Information Guide screen in the touch panel display The Usage Guide screen appears when you press the GUIDE key while the Basic Features screen or Special Features screen is displayed The Feature Guide screen appears when you press the GUIDE key while selecting a mode Example 1 If you press the GUIDE key while setting Delayed Transmission the Information Guide screen for Delayed Transmission appears Enter the time 13 06 96 15 00 of 00 00 23 59 Select an Additional Function feature i SETTINGS i CLEANING DELAYED TX Originals are placed in the memory and sent at specified time Enter the time before entering the destination Example 2 If you press the GUIDE key while the Basic Features screen is displayed the screen shown at the right appears in the touch panel display Ready to send kuro S 15 00 FAX GUIDE MENU f VARIOUS TYPES i OF ORIGINALS STANDARD STANDARD TEXT AUTO RX RESOL DENSITY J DIRECT REDIAL SPECIAL FEATURES i OFRECEIYING e CLEAR key Use this key to clear characters or numbers you ve entered eron w Example Clear the sender s name that you entered qu Canon Inc ff up to 24 elters HEX MONITO
67. documents to your 3121 series machine in Memory Lock mode or to transfer memory lock documents from your 3121 series machine in the office by sending tone signal commands from a remote fax Controlling Your Machine with Remote Control MEMO Use this procedure to control your 3121 Series machine from another remote fax Make sure that the remote control features are enabled beforehand with the Custom FAX Setting See Setting Whether to Enable the Use of the Remote Control Feature on p 9 55 Ifthe remote fax telephone is connected through a rotary pulse line it is necessary to set the signal to tone before pressing To set to tone signal refer to the operation manual of the remote fax telephone Remote fax units telephones connected through a rotary pulse line which cannot transmit tone signals are not applicable for use with the remote control features 1 Pick up the handset of the other fax from which you wish to call your 3121 series machine MEMO tsend the document to your 3121 series machine in Memory Lock mode the document must be set on the other fax 2 Use the number keys to dial the fax number of your 3121 series machine 3 Press when you hear the beep from your 3121 series machine 4 Use the number keys to enter the remote control commands after you hear the beeping three short beeps followed by a long one confirming the signal has been received successfully MEMO f you hear a quick
68. enter up to five times to be used in a day The time must be in the range of 00 00 to 23 59 The display returns to the TRANSFER SETTING screen e To set the day Press the SELECT DAYS key The display on the right appears Select the day from SU Sunday to SA Saturday Then enter the times for 1 to 5 with the Number keys and press the OK key MEMO You can enter up to five times to be used in a day The time must be in the range of 00 00 to 23 59 The display returns to the TRANSFER SETTING screen To set TRANSFER ENDING TIME to OFF Press the OFF key then press the OK key The display returns to the TRANSFER SETTING screen SELECT ORIGINAL UNIT ON PRINT RX DOCUMENT ON TRANSFER START TIME TRANSFER ENDING TIME The display returns to File Settings screen 1 2 9 89 Saving Received Documents to Memory MEMORY LOCK SETTING BEBE You can set your machine to save received documents to memory without printing them by setting and storing the following items Initial Setting Store Set Item and Description and Setting Item Password a four digit number This sets the password for protecting the memory reception settings This password must then be entered to change or delete memory reception settings PRINT RX REPORT ON This selects whether the machine will print reception reports OFF MEMORY LOCK START TIME EVERYDAY This
69. everyday memory lock Press the EVERYDAY key The display on the right appears Enter the times for 1 to 5 with the Number keys then press the OK key MEMO You can enter up to five times to be used in a day The time must be in the range of 00 00 to 23 59 The display returns to the MEMORY LOCK SETTING screen Press OK if no settings need to be made MEMORY LOCK SETTING PRINT REPORT MEMORY LOCK START TIME OFF MEMORY LOCK END TIME OFF EVERYDAY 00 00 23 59 9 91 To set the day Press the SELECT DAYS key The display on the right appears Select the day from SU Sunday through SA Saturday Then enter the times for 1 to 5 with the Number keys and press the OK key MEMO You can enter up to five times to be used in a day The time must be in the range of 00 00 to 23 59 The display returns to the MEMORY LOCK SETTING screen To set MEMORY LOCK START TIME to OFF Press the OFF key then press the OK key The display returns to the MEMORY LOCK SETTING screen E Memory lock end time MEMORY LOCK START TIME To set the memory reception ending time Press the MEMORY LOCK END TIME key The display on the right appears MEMO f you aren t setting the memory reception ending time do not press the MEMORY LOCK END TIME key To set for everyday memory lock Press the EVERYDAY key The display on the right appears Enter the times for
70. is ready to send then press the 0 STAMP key A tick y appears in the box to the left of the 4 STAMP key MEMO Toturn the document stamp OFF press the STAMP key again You can now send the document in the usual way See Sending Documents on p 3 2 Ready to send 8 5164887600 31703 15 00 AUTO STANDARD STANDARD TEXT AUTO RX RESOL DENSITY M DIRECT M STAMP R M Sania REDIAL Originals output to the document tray are stamped with an O mark SPECIAL FEATURES Scanning Thin Sheet Originals THIN SHEET ORIGINAL MEMO This feature can be used when the machine is equipped with the ADF When the Thin Sheet Original mode is set faint originals of 50 g m or less such as invoices placed in the ADF can be scanned MEMO If the Thin Sheet Original mode is set for a normal copy stock of 50 to 105 g m it may take longer to scan the originals Place your originals in the ADF See Placing originals in the ADF on p 3 11 Make sure the machine is ready to send then press the SPECIAL Ready to send Ao s 15 00 FEATURES key STANDARD STANDARD TEXT AUTO RESOL DENSITY 1 DIRECT ONHOOK REDIAL Press the THIN SHEET ORIGINAL key then press the DONE key MEMO To cancel the setting press the THIN SHEET ORIGINAL key again The display
71. key If you make a mistake when entering the subaddress and RX password delete the character with the BACK SPACE key then enter the correct character Select the ONE TOUCH DIALLING CODED DIALLING or DIRECTORY keys to specify the destination Press the W or A keys to display the relay destination select the item then press the OK key MEMO For details on using One touch Speed Dialling Coded Speed Dialling and Directory Dialling see Specifying a Destination on p 3 20 If you make a mistake when specifying the destination press the W or A keys to display the relay destination and select it Then press the DELETE key 9 68 01 Enter the name for the box up to 24 letters RELAY ll TATE 1234 Press OK if no settings need to be made M RX Password 20 dgts 01 destination Specify from One touchiCoded dialing or from Directory i Touch item Set the relay items W ORIG RELAY UNIT RESTRICTION To restrict original relay units Press the ON key The display on the right appears Store the original relay unit numbers for verifying the other parties specified for relay transmission Select ONE TOUCH DIALLING CODED DIALLING or DIRECTORY keys to specify the destination then press the OK key MEMO For details on using One touch Speed Dialling Coded Speed Dialling and Directory Dialling see Specifying a Dest
72. on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 in the Reference Manual Specify where to store the name in the directory then press the OK key Example To store the name to A in the directory press the ABC key ABC appears MEMO You can also store specific dial numbers to user content keys GENERAL1 and GENERAL2 This feature is handy for storing destinations that you frequently send documents to You can also store any name you like to user content keys GENERAL1 and GENERAL2 Select the A key then press the OK key The display on the right appears for about two seconds then the display returns to the display for storing the One touch Speed Dialling destinations Press the DONE key The display returns to the Store Destinations screen 03 Select where to store destination MONITOR 03 Select where to store destination MONITOR Australia Office 416 795 1111 DIRECTORY A M MONITOR 9 21 Storing Coded Speed Dialling Destinations CODED DIALLING EBENEN You can store up to 140 destinations to the Coded Speed Dialling keys Each Coded Speed Dialling key can store a telephone number of up to 120 digits and a name for the destination up to 24 characters MEMO In addition to the telephone number and abbreviation you can set communication options such as the set
73. original values Direct OFF Stamp OFF 9 5 Calling Up the User Settings Screen xa Press the USER SETTINGS key in the Custom FAX Settings screen The User Settings screen appears This screen is made up of four screens 1 4 2 4 3 4 and 4 4 Select a feature Press the V or A keys to display the desired screen and make the required settings User Settings Screen 1 4 screen Select a mode feature UNIT TELEPHONE UNIT NAME gt SENDER S NAMES b Enes 0 3 4 screen AUDIBLE TONES YOLUME CONTROL IRECTORY RAL CONTENTS 2 4 screen Select mode feature TX TERMINAL ID gt ON DENSITY CONTROL gt nonallnaoo TEL LINE TYPE ROTARY PULSE 4 4 screen STANDARD KEY 1 SETTING PNO SETTINGS STANDARD KEY 2 SETTING PNO SETTINGS STANDARD SETTINGS The descriptions in the rest of this section assume that you are operating from the User Settings screen Storing Individual s Names SENDER S NAME TTI communication MEMO in the sender information instead of the unit name p 3 33 You can store up to 99 names individual names department names section names etc in the machine When you have sent an original the name stored by Sender s Name TTI is printed on the recording paper output on the remote FAX as sender information Some FAX models also display sender infor
74. password with the Number keys you make a mistake when entering the password press the CLEAR key and enter the password again no password has been set proceed to step 4 Once operation is finished ress the ID key fin the upper right corner ip FAX i MONITOR f Enter Dept ID and password DEPT ID 1294 Once operation is finished ress the ID key in the upper right corner Press the OK key The FAX Basic Features screen appears in the touch panel display If you make a mistake when entering the department code and ID the message enter dept THIS NUMBER HAS NOT BEEN STORED ENTER THE NUMBER AGAIN appears in the touch Once operation is finished ID k panel display If this happens repeat this procedure beginning fin the upper right comer with step 2 Operations After Using FAX Functions oe Le a Set Rtas RE 31 03 15 00 i When you ve finished using the FAX functions press the ID key Pedy to send D at the top right of the touch panel display The display for entering the department ID and password STANDARD STANDARD TEXT RX appears To return to the FAX functions enter the department ID RESOL DENSITY Mitty and password again In MO STAMP MEMO Lotus ONHOOKE REDIAL After finishing with FAX functions if you forget to press the ID key the OUR screen for en
75. previous display Hy MONITOR Press the DONE key The display returns to User Settings 4 4 9 16 Storing Destinations store vestinations You can set and store the following items in the Store Destinations screen MEMO For details on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 in the Reference Manual f you change the stored settings for One touch Speed Dialling Coded Speed Dialling or Group Dialling while sending a document or while the machine is ready for transmission the document is sent using the old settings m Initial Setting Store Set Item and Description and Setting Item See Page One touch Speed Dialling up to 60 destinations 9 19 Select which One touch Speed Dialling key you want to store the dialling destination to Telephone number up to 120 digits Store the other party s telephone number with the Number keys Other party s name up to 24 characters Store a name for the destination Optional settings Transmission time up to 5 9 23 Set the transmission time sending speed long distance subaddress and password Sending speed 14 400 bps Long distance Domestic Subaddress None Password None Location in directory Select from A to Z and two user content 9 20 Set where to store the name in the directory keys Coded Speed Dialling up to 140 destinations 9 22 Select to which coded key the dialling destination is to be store
76. sending by Polling Transmission unconditionally to any party use polling box No 00 This special polling box is provided to enable polling without setting sub address or passwords Page 9 2 Notice Depending on your machine model it is not necessary to set some of the items in Custom Fax settings These items do not appear in the display Also it is not necessary to set some other items depending on which options have been installed on your machine These are displayed as shaded items Page 9 13 Memo in step 4 Stored user content keys are displayed by pressing the Special Features and Directory keys in that order Page 9 14 step 3 To cancel the setting of a stored standard key select the No Settings key Page 9 17 Notice prevent transmission to the wrong destinations carefully look at the display to make sure that you are entering the correct number when registering telephone numbers for One touch Speed Dialing Coded Dialing etc After you have registered the telephone numbers print out One touch Speed Dialing Lists 1 and 2 Coded Speed Dial Lists 1 and 2 and Group Dialing List to check the numbers have been correctly registered Be careful not to register the wrong telephone numbers by mistake If a number has been incorrectly registered the automatic redial function will repeatedly call the other party and greatly inconvenience them Page 9 48 Memo Received documents are output after the error e g Fax has run o
77. subaddress and RX password of the other party s FAX amp Enter subaddress password with the Number keys then press the OK key Up to 20 digits W To enter the subaddress Press the SUBADDRESS key then enter the sub address W To enter the RX password Press the PASSWORD key then enter the RX password MEMO Do not enter the RX password if the other party has not set it The display returns to the Special Features screen 8 18 Press the POLLING RX key Press the DONE key The display returns to the Basic Features screen Specify the other party s telephone number See Specifying a Destination on p 3 20 MEMO If the specified telephone number is appended with a subaddress and RX password when specifying a destination by Redialling One touch Speed Dialling Coded Speed Dialling and Directory Dialling after specifying the address this subaddress and RX password take precedence Press the START key The documents are sent from the other party s FAX MEMO f your machine does not receive the documents after several attempts check again to make sure the subaddress and RX password match 8 20 Chapter Storing and Setting Custom FAX Settings This chapter describes how to change your machine s default settings to suit your specific needs SER C ORE i SETTINGS 1 DESTINATIONS TXSETTINGS RX SETTINGS SETTINGS SETTINGS SETTINGS What are Additional Func
78. the DONE key The display returns to User Settings 4 4 9 14 Changing the Standard Mode STANDARD SETTINGS MEM This allows you to set the FAX Standard mode that the machine enters when the power is turned ON or the RESET key is pressed You can set the default values for resolution density image quality direct transmission and document stamp and you can return these settings to their initial values MEMO Initial settings are as follows Resolution Standard Density AUTO Image quality Text Set and store the Resolution Density Image Quality Direct Transmission and Document Stamp modes in the Basic Features screen Press the Y or A keys to display the 4 4 screen then press the Select amode feature STANDARD SETTINGS key STANDARD KEY 1 SETTING PNO SETTINGS STANDARD KEY 2 SETTING PNO SETTINGS STANDARD SETTINGS Select the STORE or INITIALIZE key W To store a Standard mode If you select the STORE key the display on the right appears elect Press the YES key Store current settings To cancel press the NO key The display on the right appears for about two seconds and then returns to the previous display Hy MONITOR E To initialize a Standard mode If you select the INITIALIZE key the display on the right appears Press the YES key To cancel press the NO key The display on the right appears for about two seconds and then returns to the
79. the CCITT No 1 Chart standard setting Direct Sending See p 3 6 This mode allows you to send documents as soon as they are scanned without having to first store them in memory This allows you to make sure each document is sent and to send documents without worrying about how much memory is left NOTICE Transmitting two or more documents directly requires use of the ADF and RDF MEMO f a paper jam occurs in the ADF or RDF while the document is being scanned transmission is cancelled To resend repeat the procedure again for the selected transmission mode Memory Sending Place your originals W For instructions on how to place an original on the platen glass see Placing an Original on the Platen Glass on p 3 10 W For instructions on how to place originals in the ADF see Placing Originals in the ADF on p 3 11 W For instructions on how to place originals in the RDF see Placing Originals in the RDF on p 3 14 Make sure the machine is ready to send Set the FAX function in the Basic Features and or Special Features screen STANDARD STANDARD TEXT RESOL DENSITY Mice Ready to send EAE 15 00 STANDARD STANDARD TEXT AUTO RX RESOL DENSITY MAGE a DIRECT Ce 1 5 SPECIAL FEATURES POLLING RX Specify the destination See Specifying a Destination on p 3 20 MEMO Specify the destination using Numb
80. then press the OK key COLT Beer BATCH You enter up to 24 letters for the box name in UPPER LOWER and OTHER modes For details on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 in the Reference Manual If you don t want to enter a new box name press the OK key without entering anything 9 71 Enter the password then press the OK key MEMO Enter a password of four digits with the Number keys You can also omit the password This password is used to protect the confidentiality of documents in this memory box Press OK if no settings need to be made Select the ONE TOUCH DIALLING CODED DIALLING or IL Ol DIRECTORY keys to specify the destination then press the OK dialing or from Directory key MEMO For details on how to use One touch Speed Dialling Coded Speed Dialling and Directory Dialling see Specifying a Destination on p 3 20 If you make a mistake when specifying the destination press the W or A keys to display the relay destination Then select the destination and press the DELETE key Enter the transmission start time with the Number keys then 01 amp Set TX Start Time press the OK key MEMO E The time must be in the range of 00 00 to 23 59 23 00 00 00 23 59 Make sure the stored settings a
81. to send furor 15 00 destination 5164887600 001 SALES DEPT The FAX number and name of the selected destination appear in STANDARD STANDARD TEXT the touch panel display RESOL DENSITY MAGE MEMO LEN if you make a mistake when specifying the destination press the Coded Speed Dialling number again When no destination has been stored to the Coded Speed Dialling number you entered the message Not registered appears in the touch panel display You can now send the document in the usual way See Sending Documents on p 3 2 MEMO You can specify the next destination with Redialling Number Key Dialling One touch Speed Dialling Coded Speed Dialling or Directory Dialling 3 24 Specifying with Directory DIRECTORY This mode allows you to specify destinations stored to One touch Speed Dialling and Coded Speed Dialling from a directory displayed on the touch panel display The following example shows how you would specify Oc which has been stored to Make sure the machine is ready to send then press the SPECIAL Ready to send Aug 18 00 FEATURES key 8 STANDARD STANDARD TEXT AUTO RX RESOL DENSITY Qty DIRECT ONHOOK REDIAL Press the DIRECTORY key The contents of the directory appear in the touch panel display Press the ABC key Destinations stored to ABC appear in the touch panel display DIREGTORY MEMO You
82. transmitted documents were scanned E Destinations You can check the destinations of transmitted documents The unit name is displayed if it is already stored Otherwise the telephone number is displayed Transaction number You can check the transaction numbers of transmitted documents These numbers come in useful when verifying reports MEMO Transaction numbers 0001 to 4999 are assigned in the order in which documents are scanned The transaction number returns to 0001 after 4999 Transmitted document status You can check a document s transmission status when it is stored in memory for sending or even if it is currently being sent TX Document screen Destination Transaction Number Times scanned Transmitted Document Status Sending The document is being sent 1 432 2060 iti Waiting The document is stored in memory SALES DEPT until the machine is ready to send 516 488 6700 iti icati e 7 UNITS n NG A communications error occurred RX TXIRX DOCUMENT RESULT You can also carry out the following operations in the TX Document screen E Canceling transmission See 6 6 You can cancel transmission of selected documents W Printing a list of transmitted documents See p 6 8 You can print a list of all transmitted documents in memory to check the information for each B Checking and changing detailed information of transmitted documents See p 6 9 If you select a document and press
83. when receiving documents OFF PRINT RX DOCUMENT ON 9 79 This sets whether the machine prints received documents OFF TX ON 9 80 Controls whether the machine can send documents stored in a memory box OFF TX DESTINATION you can use One touch 9 80 This selects the destination telephone number Speed Dialling Coded Speed Dialling or Directory Dialling TX DOCUMENT See the description in the 9 80 This selects the document to be transmitted text TX START TIME EVERYDAY 9 81 This sets the time to start transmission You can set up to five times in 24 hour clock format per day SELECT DAYS OFF POLLING TX ON 9 82 Turns Polling Transmission ON or OFF OFF TX PASSWORD up to 20 digits can be 9 82 This sets the password to be sent with documents that are sent by polling transmission from the entered memory box Documents are not sent to the remote FAX unless that FAX s reception password matches this password TX DOCUMENT See the description in the 9 82 This selects the document to be transmitted text ERASE AFTER TX ON 9 83 This controls whether the machine deletes sent documents after polling transmission OFF 9 76 Select the GENERAL key then press the OK key feature Enter the box name then press the OK key MEMO You can enter up to 24 letters for the box name in UPPER LOWER and OTHER modes For details on how to enter characters see Entering Characters on the Touch Panel Display
84. 1 RESULT OK 11 5 Activity Management Report When the total number of transactions receptions and transmissions reaches 40 the machine automatically prints an Activity Management Report covering those last 40 transactions You can also print Activity Management Reports whenever you like or set the machine to Print Activity Management reports at a preset time every day Activity Report 11 11 96 MON 02 02 PAX 516 328 5841 U S A 19001 d ACTIVITY REPORT tae eae ae aa ea ST TIME CONNECTION ID SENDER S NAME MODE RESULT 211 21 31 62 0CE U S A TX 00 00 2101 1250 0 STOP 211 21 31 62 OCE FE PTE LTD DEL SQ BDCST O NG 00 00 1 432 2060 0 STOP 411 21 31 62 MANUAL RX 0 NG 00 00 0 005 11 21 31 62 MANUAL RX 0 NG 00 00 0 005 11 21 31 62 0 U S A TX 0 NG 00 00 2101 1250 0 STOP 511 21 31 62 MANUAL RX 00 00 0 005 111 21 31 62 MANUAL RX NG 00 00 0 005 211 11 01 45 0CE 7500 MEM BOX RX ECM OK 01 33 25 0123 511 11 01 49 0CE 7500 AUTO RX ECM OK 01 31 25 11 11 01 55 O0C 7500 AUTO RX ECM OK 01 32 25 211 11 01 59 7500 MEM BOX RX ECM 01 32 25 0123 11 6 Printing Lists EE The machine can print two types of lists lists from the FAX Monitor screen or lists from the Print List screen Printing lists from the FAX Monitor
85. 14400 bps G3MH method 19 sec 9600 bps Scanline Density Standard mode 8 pels mm x 3 85 line mm scan transmission Fine mode 8 pels mm x 7 7 line mm Super fine 8 pels mm X 15 4 line mm Ultra fine 16 pels mm X 15 4 line mm Communication System Half duplex Telephone Line Used Number of Lines Public Switched Telephone Network facsimile network 1 line Auto Dial Functions Image Memory 1 MB expansible up to 4 MB 10 MB One touch Dialling 60 destinations Coded Dialling 140 destinations Specifications are subject to change without notice for product improvement 11 16 Facsimile Manual p 1 13 Facsimile Manual p 4 7 Facsimile Manual p 4 23 3121 Cartridge oreet e ono erri m neto net Reference Manual p 5 13 3121 Cassette Feeding Unit L1 Reference Manual p 6 3 Qi p e hia a Facsimile Manual p 4 16 Activity Management Reports Facsimile Manual p 11 2 Activity Reports Facsimile Manual p 9 107 Facsimile Manual p 6 13 Reference Manual p 5 9 Facsimile Manual p 1 10 Facsimile Manual p 1 7 Facsimile Manual p 9 2 Adding a Destination Adding Toner ADDITIONAL FUNCTION key Additional Function Screen Additional Functions D E E tun cat cin T Facsimile Manual p 3 11 Adjusting a Paper Drawer to Hold a Different Paper
86. 2 ad DSTN Oc USA Press the DONE key The display returns to the TX Document screen MEMO return to the Basic Features screen press the RETURN key Changing the Destination of Transmitted Documents iis You can use the Details screen to add correct or delete destinations of transmitted documents NOTICE You cannot correct destinations specified by One touch Speed Dialling Coded Speed Dialling or Directory Dialling The destinations of documents waiting to be sent can be corrected but cannot be changed or deleted 1 Display the TX Document screen See Displaying the FAX Monitor Screen on p 6 3 Display the Details screen for the document whose destination you want to change see p 6 9 then press the CHANGE key SEQUENTIAL OADCAST Bec UNITS 3 Press the DESTINATION key elect item you want to change DESTINATION TXSTART TIME The document s destination appears 21011250 1 4322060 5164886700 4167951111 87448500 6 12 W To add a destination Press the ADD key The display on the right appears in the touch panel display Specify the destination to add then press the OK key The destination is added MEMO You can specify the destination with One touch Speed Dialling see p 3 23 Coded Speed Dialling see p 3 24 Directory Dialling see p 3 25 or Number Key Dialling see p 3 21 To delete a destination Select the d
87. 2 e Using the Polling Boxe sia teo Het tete rie ore Beta rie ee eae Ee ae etes Using the Confidential Memory BOX 8 5 Using the Relay Memory BOX eise tede eR etin ER HERR MEL Rene MIR LASER Siae AEE EEDA sani asne rani 8 6 e Using the Batch Sending Memory BOX ssessesseseeeeseeen nennen nnne nnnenn enhn enne tn nnns enne 8 7 Using the Bulletin Board Memory Box W Memory Operations MEMORY BOX s ren urna enean anam nana nana hann aaa n aaa n auae nasa anas anas 8 10 e Scanning Originals to a Memory 8 10 e Printing and Deleting Documents in the Memory 8 13 Communications Using the Subaddress PSWD SUBADDRESS essere estne een nana nhan naa a anna anna anna aaa 8 16 Sending Documents cerne tnra rre tenera dni Receiving Documents Chapter9 Storing and Setting Custom FAX Settings c cssscsseceseesseeseneeeeeeessneeseeesseeeeeaeeneeesseeseeeeseeeeneess 9 1 W What are Additional Functions eese anas nasa a aaa sanas pasan a snas nasa aa 9 2 Calling Up the Custom FAX Settings Screen 9 2 tems You Can Store and Set in the Custom FAX Settings Screen
88. 5841 2240 0K i Legal Div 5581 Finance Div IST T RX DOCUMENT 4 DOCUMENT 6 2 Displaying the FAX Monitor Screen Press the FAX MONITOR key in the Basic Features screen MEMO The FAX MONITOR key can be pressed during any FAX function except when document scanning or printing lists or received documents The TX Document screen appears W To display the RX Document screen Press the RX DOCUMENT key The RX Document screen appears Ready to send aun epo STANDARD STANDARD TEXT AUTO RX RESOL DENSITY TDIRECT REMEE Lows REDIAL SPECIAL FEATURES RETURN 9 36 SALES DEPT 12 516 488 6700 124 FUNTS i 21011250 1 432 2060 SALES DEPT 516 488 6700 Boe UNITS 4167951111 87448500 5163285841 TX TXIRX DOCUMENT DOCUMENT RESULT 6 3 6 4 W To display the TX RX Result screen Press the TX RX RESULT key The TX RX Result screen appears i 516 328 5841 224 i Legal Div Finance Div TX RX DOCUMENT DOCUMENT Checking and Changing the Status of Transmitted Documents rx vocumenr If you press the TX DOCUMENT key in the FAX Monitor screen the TX Document screen appears In this Screen you can check or change the status of any transmitted documents stored in memory You can also check the following items relating to transmitted documents W Times scanned You can check the times when
89. 6 20 E Checking Communications Results TX RX RESULT 6 22 Checking the Details of Transmission Results 6 23 e Printing Activity Management 6 24 Chapter 7 Useful Communications Functions eeeeeee eese ee eeeneeetn nenne nnnn nantes ennenen nnna 7 1 W Receiving Documents from a Remote FAX POLLING RX W Specifying the Time to Send a Document DELAYED TX 7 4 W Using the Remote Control Featutes 7 6 W Controlling your machine with Remote COntro sssssscssecccseccserssnsnsssnescenscsnessnnesnnseeseessnnessenesenasensessenssesneasnnseaes 7 6 Special Dialling Bec DD 7 9 Calling from an Extension 7 10 Storing International Telephone Numbers 7 11 e Dialling with an Alternative Telephone Network 7 12 Chapter8 Communications Using the Memory Box and Subaddress eene 8 1 Communications Using the Memory BOX eene seines einn nn naa anna anna a anas anna nana anna aaa a aaa a anas Rau ansa anas annua anna saa 8 2 What is a 2 e dani a adiar deiras What Can the Memory Boxes Do 17
90. 6 EU som udvidet med Direktiv 92 31 EU begge som udvidet med Direktiv 93 68 EU CE M rkningen visar att denna utrustning f ljer direktiven 72 23 EEC och 89 336 EEC komplement till 92 31 EEC b da som komplement till direktiv 93 68 EEC CE merkint osoittaa t m n tuotteen yhteensopivuuden direktiivien 73 23 EEC ja 89 336 EEC t ydennetty direktiivill 92 31 EEC kanssa joita on t ydennetty direktiivill 93 68 EEC Dette CE merket viser at utstyret er i samsvar med EU direktivene 73 23 og 89 336 med korreksjon av EU direktiv 92 31 begge med korreksjon av EU direktiv 93 68 Deze CE markering toont aan dat het produkt in overeenstemming is met de richtlijnen 73 23 EEC en 89 336 EEC zoals geammendeerd door richtlijn 92 31 EEC welke beide zijn geammendeerd door de richtlijn 93 68 CEE Questo contrassegno CE indica che l apparecchio conforme alle Direttive CEE 73 23 e 89 336 successivamente modificata con la Direttiva 92 31 entrambe modificate con la Direttiva 93 68 Este s mbolo CE indica que el equipo cumple con las Directivas 73 23 EEC y 89 336 seg n la enmienda a la Directiva 92 31 EEC ambas seg n la enmienda de la Directiva 93 68 EEC Esta marca CEE indica que este equipamento est de acordo com as Directivas 73 23 EEC e 89 336 EEC conforme amenda da directiva 92 31 EEC ambas amendas da directiva 93 68 EEC n CE ofpavon 8nA vei tv cuuopov a Zuokeu g HE tv O ny a 72 23 EEC kat tnv Odnyia 89
91. 9 for the document you want to transfer then select the TRANSFER key 21011250 3 Specify the transfer destination then press the OK key MEMO You can specify the destination with One touch Speed Dialling see p 3 23 Coded Speed Dialling see p 3 24 Directory Dialling see p 3 25 or Number Key Dialling see p 3 21 6 20 Press the YES key To cancel the transfer press the NO key The display then returns to that shown in step 2 Transfer to this destination The display on the right appears for about two seconds and then returns to the display shown in step 2 Proceed to step 3 Press the DONE key The display returns to the RX Document screen MEMO To return to the Basic Features screen press the RETURN key 6 21 Checking Communications Results TX RX RESULT If you press the TX RX RESULT key in the FAX Monitor screen the TX RX Result screen appears In this Screen you can check the results of the last 40 transactions transmissions and receptions including the following items W Time sent or received You can check the times when documents were sent or received W Destination You can check the senders of received documents and destinations of transmitted documents When the unit name is stored the unit name is displayed Otherwise the telephone number is displayed W Transaction Number You can check the reference numbers of r
92. 9 3 Storing User Settings USER SETTINGS 9 5 Calling up the User Settings Screen sese 9 6 Storing Individual s Names SENDER S NAME 9 7 e Assigning the Transmission Terminal ID TX TERMINAL ID 9 8 Setting the Standard Density for Scanning Documents DENSITY CONTROL 9 10 Setting the Dial Tone AUDIBLE TONES 9 10 Adjusting the Monitor Volume VOLUME CONTROL 9 11 Storing the Names of User Content Keys SET DIRECTORY GENERAL 9 12 Setting Standard Keys 1 and 2 STANDARD KEY 9 14 Changing the Standard Mode STANDARD SETTINGS 9 15 E Storing Destinations STORE DESTINATIONS 9 17 Calling up the Store Destinations Screen 9 18 Storing One touch Speed Dialling Destinations ONE TOUCH dialling esee 9 19 Storing Coded Speed Dialling Destinations CODED dialling esses 9 22 Optional Settings for One touch Speed Dialling and Coded Speed Dialling Functions 9 23 Storing Group Dialling Destinations GROUP dialling esee 9
93. AUTO RESET key Press this key to cancel settings in the FAX mode When you press the RESET key the display returns to the Basic Features screen all FAX settings that were preset or being set are cancelled and the machine returns to standard settings FAX key Press this key to use the machine s FAX functions The green lamp lights to show that FAX functions are selected Ready to copy 00 auto ON Ecm ZOOM eee ium mn TAO SPECIAL FEATURES Ready to send B STANDARD STANDARD TEXT RESOL DENSITY Qin QUALITY CODED DIALING 81 03 15 00 AUTO AUTO RX SPECIAL FEATURES D Ready to send STANDARD STANDARD TEXT RESOL DENSITY Sin Il QUALITY P CODED DIALING 31703 15 00 AUTO AUTO RX Ea PECIAL FEATURES ADDITIONAL FUNCTION key Press this key to set FAX specifications Pressing this key again returns the display to the FAX screen See Chapter 9 Storing and Setting Custom FAX Settings Example Ready to send 31603 15100 STANDARD STANDARD TEXT AUTO RX RESOL DENSITY J DIRECT R M L STAMP us PON HOOK REDIAL SPECIAL FEATURES 8 GUIDE key Press this key to
94. CUMENT TX START TIME gt OFF W TX destination spec destination n To set the transmission destination a Press the TX DESTINATION key The display on the right appears MEMO you aren t setting the transmission destination do not press the TX DESTINATION key Specify the desired transmission destinations from the destinations stored in ONE TOUCH DIALLING CODED DIALLING and DIRECTORY MEMO f you make a mistake when specifying the destination press the V or A keys to display the transmission destination and select it Then press the DELETE key to delete the item The display returns to the TX screen TX document X DOCUMENT Toset the transmission document Press the TX DOCUMENT key The display on the right SCAN DOCUMENT appeals RECEIVED DOCUMENT MEMO TX REPORT If you aren t setting the transmission document do not press the TX DOCUMENT key Select the ON key or the OFF key for each of the cnc SCAN DOCUMENT RECEIVED DOCUMENT and TX Hb l REPORT keys SCAN DOCUMENT is for sending scanned documents RECEIVED DOCUMENT is for sending received documents and TX REPORT is for sending transmission reports Press the DONE key The display returns to the TX screen 9 80 E TX START TIME TX START TIME To set the transmission start time Press the TX START TIME key The display on the right appears
95. D SPEED DIAL LIST 1 rnt rentrer nn nen riii ren a xn rn ona eae nnn dnas 9 112 GODED SPEED DIAL EIST 2 nre eer Een TENE vC HR a Erb bua ce La spo AAE AAEREN cEn 9 112 GROUP DIAL LIST rte eri eet rene rr esau eek ter im ente 9 113 USERS DATA LIST DERI EE POR 9 113 Chapter 10 Troublesh oting cubi ae 10 1 E Troubleshooting 10 2 Trouble Sending Documents 10 2 Trouble Receiving Documents siessen 10 4 8 Other Problemi 54 e ERE ee SUM EEUU MAR EE cacenten W Service Call Message W Error Messages W Questions amp Answers Chapter 11 Appendix nose codes ico eie csl pute ce 11 1 W Activity Management Reports and Lists elle eee e sees esee eani n nana aaa n nasa aan n naa a ansa anas aen n raa a 11 2 Checking the Communications Status with Activity Management 11 2 Printing Lists ds B Main Spe
96. E eu seu PARA UR Fa AXE XE Facsimile Manual pp 9 112 11 14 Using the Confidential Memory Box eeeeseeeseeeeeneneennenrennen nennen Facsimile Manual p 8 5 V Vertical Placement Facsimile Manual p 3 9 VOLUME CONTROL ene rut ede sevo Ode d Facsimile Manual p 9 1 W When Paper Jams Occur Frequently eese Reference Manual p 5 17 2 ZOOM FINE ADJUSTMENT eeeeeeeeeeneenne enne nennen Reference Manual p 3 38 Zoom Transmitting Facsimile Manual p 4 11 ZOOM TX os M Facsimile Manual p 4 11 11 24
97. EE EEE A E 9 46 Setting the Call Tone When in the Auto Receiving Transfer and Memory Lock Modes INCOMING RING 9 47 Setting Memory Reception When Paper Runs Out MEMORY Setting Whether to Print Information on Received Documents RX PAGE FOOTER System Management Settings SYSTEM SETTINGS Calling up the System Settings Screen esee eene tnnt Setting Whether to Restrict Transmission Terminals RX RESTRICT essere Setting the Transmission Start Speed When the Line is Defective TX START SPEED Setting the Reception Start Speed When the Line is Defective RX START Setting Whether to Enable the Use of the Remote Control Feature REMOTE CONTROL Setting the Receiving Password RX amp SW Setting SAEI M Selecting the R key Setting R KEY SETTING sess eene eene rtnnetnre trennen etnies Selecting the M key Setting M KEY SETTING UK File Settings FILE SETTINGS Calling up the File Settings Screen eese eese trinh seinen natns Storing Polling Confidential Relay Batch Sending Bulletin Board and General Memo
98. ENT SIZE See 4 8 This mode enables you to specify the document scanning size It also allows you to store two non standard document sizes E ZOOM TX See p 4 11 This mode enables you to enlarge or reduce and send scanned originals E IMAGE PROCESSING See 4 14 This feature has two modes AREA DESIG See p 4 17 This mode enables you to send only designated portions of originals ORIG FRAME ERASE See p 4 15 This mode allows you to eliminate shadows from originals you send W TEST PRINT See p 4 21 This mode enables you to scan and print documents so you can see beforehand how they will look when they are sent W 2 ON 1 TX See p 4 23 This mode allows you to send a two page original as a single sheet This allows you to reduce or enlarge the image that is sent 4 2 Preparing to Use Document Editing Modes iis Place your originals W For instructions on how to place an original on the platen glass see Placing an Original on the Platen Glass on p 3 10 W For instructions on how to place originals in the ADF see Placing Originals in the ADF on p 3 11 W For instructions on how to place originals in the RDF see Placing Originals in the RDF on p 3 14 Press the SPECIAL FEATURES key js to send 12200 STANDARD STANDARD TEXT AUTO RX RESOL DENSITY MCE DIRECT REDIAL The Special Features screen appears
99. ERAL Password Sub address PASSWORD PASSWORD PASSWORD Pollin TX 3 Press the DONE key Up to 70 boxes POLLING RX GENERAL BATCH SEND BULLETIN BOARD The display returns to File Settings screen 1 2 9 83 Setting Periodical Polling Reception PRESET POLLING SETTING BEBE 1 Press the V or A keys to display the 1 2 screen then press the Seletamodefeatue PRESET POLLING SETTING key PRESET POLLING SETTING gt OFF TRANSFER SETTING OFF 1 2 l Hy MONITOR 2 Select the ON or OFF key pre ce W To turn Preset polling ON Select the ON key then press the OK key Proceed to step 3 W To turn Preset polling OFF Select the OFF key then press the OK key The display returns to File Settings screen 1 2 MEMO The initial setting is ON 3 Ester tne baseword then wicks the ORIG or Enter the password of four digits with the Number keys 1234 ress OK if no settings need be made Specify the units to be polled from the destinations stored in pecify unit to be polled c 1 4 ONE TOUCH DIALLING CODED DIALLING and flingor from Birestory DIRECTORY keys MEMO For details on how to use One touch Speed Dialling Coded Speed Dialling and Directory Dialling see Specifying a Destination on p 3 20 if you make a mistake when specifying the desti
100. ES key all pages are resent or the NO key the machine does not redial automatically then press the OK key UTOMATIC REDIAL SETTINGS TX ERROR RESEND pERROR amp 1ST PAGE REDIAL TIMES I 2 a 0 REDIAL INTERVAL 2 2 99 Press the DONE key The display returns to TX Settings screen 1 3 Setting Whether to Send Documents Going to the Same Destination by Dialling Once BATCH TX Set whether the machine sends documents going to the same destination by dialling the number only once MEMO The initial setting is Press the V or A keys to display the 2 3 screen then press the BATCH TX key E gt ON ERASE FAILED TX TIME OUT gt ON Select the ON or the OFF key then press the OK key M MONITOR The display returns to TX Settings screen 2 3 Setting Whether to Clear Failed Transmissions from Memory ERASE FAILED TX You can select whether the machine automatically deletes from its memory documents that fail to transmit MEMO The initial setting is 9 41 1 Press the V or A keys to display the 2 3 screen then press the Selet amode feature CS ERASE FAILED TX key BATCH TX bON ERASE FAILED TX gt OFF TIME OUT gt ON Select the ON or the OFF key then press the OK key ERASE FAILED TX The display returns to TX Settings screen 2 3 Setti
101. FF OUTPUT YES OUTPUT YES ON OFF OFF ON 2 SEC ON 2 TIMES 2 MIN ERROR amp IST PAGE ON ON ON DIRECT amp MEMORY TX ECM RX ON INCOMING RING OFF MANUAL AUTO SWITCH OFF MEMORY RX ON RX PAGE FOOTER OFF 5 PRINTER SETTING NUMBER OF RX COPIES 1 COPIES SELECT CASSETTE SW A ON SW B ON Sw ON sw D ON RX REDUCTION ON RX REDUCTION AUTO REDUCE 90 REDUCE DIREC VERTICAL ONLY TOW SIDED PRINT OFF N ON 1 LOG OFF 11 14 User s Data List sheet 2 11 11 96 MON 01 26 FAX 516 328 5841 OCE U S A 0002 6 FILE SETTINGS 1 MEMORY BOX 01 CONFIDENTIAL SUB ADDRESS RX SELECT ORIG UNIT PRINT RX DOC PRINT RX DOC 402 BATCH SENDING SUB ADDRESS TX CONNECTION TEL ID RECEIVED DOCUMENT SCAN DOCUMENT TX START TIME EVERYDAY 2 PRESET POLLING 3 TRANSFER 4 MEMORY LOCK 7T SYSTEM SETTINGS RX RESTRICTION TX START SPEED RX START SPEED REMOTE CONTROL FIS SWITCH PIN CODE ACCESS DIAL DIGITS REMAIN ON 01 021 03 04 NOT TRANSMIT TRANSMIT 1 12 00 2 3 4 5 OFF OFF OFF OFF 14400 bps 14400 bps OFF ON OFF 9596 CONFIDENTIAL JONES GM 1234587890 ON OFF ON MANUAL CANON SALES 11 15 Main Specifications Name G3 FAX Board C1 Sending Sizes to A5 Paper Sizes A3 to A5 Transmission Times ECM MMR 6 sec 14400 bps for a CCITT No 1 Chart 9 sec 9600 bps G3MR mehtod 12 sec 14400 bps 18 sec 9600 bps 13 sec
102. GS key in the Custom FAX Settings elect a feature Screen TXSETTINGS RXSETTINGS PRINTER REPORT SETTINGS SETTINGS The Report Settings screen appears The Report Settings screen is made up of two screens 1 2 and 2 2 Press the W or A keys to display the desired screens and make the required settings Report Settings Screen 1 2 screen 2 2 screen Select amode feature Select a mode feature TX REPORT MM ACTIVITY REPORT ERROR RX REPORT gt OFF MEMORY BOX REPORT 1 2 M MONITOR The descriptions in the rest of this section assume that you are operating from the Report Settings screen 9 103 Setting Printing of TX Reports TX REPORT This controls whether the machine prints TX Reports You can also set the machine to print TX Reports only when a transmission error occurs MEMO The initial setting is FOR ERROR ONLY For an example of a Transmission report see Checking the Communications Status With Activity Management Reports on p 11 2 Press the V or A keys to display the 1 2 screen then press the TX REPORT key TX REPORT p FOR ERROR ONLY RX REPORT gt OFF MEMORY BOX REPORT gt ON 1 2 2 Select the ON FOR ERROR ONLY or OFF key W To print TX Reports after each transmission Select the ON key Proceed to step 3 W To print TX Reports only when an error oc
103. IRECTORY NERAL CONTENTS Press the A V keys to set the monitor volume MONITOR VOL then press the OK key VOLUME CONTROL The volume can be set from 0 to 8 W MONITOR VOL Set the volume of the tones used during communications for example the tone you can hear when your machine connects with another FAX O nmodom 4o0 The display returns to the User Settings screen 3 4 Storing the Names of User Content Keys SET DIRECTORY GENERAL CONTENTS Se The directory is provided with alphabetical content keys and two general keys GENERAL 1 and GENERAL 2 You can name these user content keys and display them in the Directory screen This section describes how to change and store names to these user content keys MEMO For details on how to store One touch Speed Dialling and Coded Speed Dialling destinations to user content keys see Storing Destinations on p 9 17 1 Press the W or A keys to display the 3 4 screen then select the SET DIRECTORY GENERAL CONTENTS key AUDIBLE TONES VOLUME CONTROL SET DIRECTORY GENERAL CONTENTS HEX MONITOR Select the content key for the user whose name you want to change ENERAL CONTENTS Enter the new name content then press the OK key Enter a name for the contents USA I to 8 MEMO ij mec t RE For details on how to enter characters see Entering Characters on the T
104. M Receiving to Automatically Compensate for Errors in Received Documents ECM RX Your machine can use Error Correction Mode ECM to continuously check communications status to prevent errors from occurring MEMO The initial setting is ON Even if communications use ECM errors can still occur depending on the condition of the telephone line If problems occur in the line communications may take longer than normal as the machine works to correct errors on the line Communications are carried out in regular mode if the other party is not set to use ECM 1 Press the V or A keys to display 1 3 screen then press the Select amodefeatue ECM RX key INCOMING RING OFF 1 3 2 Select the ON or the OFF key then press the OK key The display returns to RX Settings screen 1 3 9 46 Setting the Call Tone When in the Auto Receiving Transfer and Memory Lock Modes INCOMING RING EBENEN Set whether to sound the call tone when the machine is in Auto Receiving Transfer Memory Lock modes You can also set the number of times that the call tone sounds ring count MEMO The initial setting is 2 times tule NE APRI SAT e INCOMING RING key INCOMING RING 1 3 Select the ON or the OFF key INCOMING RING W To set the Incoming ring to ON Press the ON key W set the Incoming ring to OFF Press the OFF key
105. Manual 00 POLLING Enter the name for the box up to 24 letters 9 63 Enter the password then press the OK key MEMO Enter a password of up to four digits with the Number keys Select the ON key to delete documents after they are sent or the OFF key to leave them in the polling memory box Then press the OK key Make sure the stored settings are correct then press the OK key Press the DONE key The display returns to File Settings screen 1 2 9 64 7 1234 Press OK if no settings need to be made DELETE DOCUMENT fL 00 Stored Function Polling Box name POLLING TX Password 1234 DELETE DOCUMENT Setting the Confidential Memory Box Set the confidential memory box as follows The Confidential Memory Box is for receiving confidential documents To send documents to your machine s Confidential Memory Box the sender must specify the memory box s subaddress and RX password MEMO You must enter the password to print documents stored in the confidential memory box You can set and store the following items for the confidential memory box Initial Setting Store Set Item and Description and Setting Item See Page BOX NAME CONFIDENTIAL 9 65 This sets the memory box name If you do not store a name the default CONFIDENTIAL is used up to 24 letters Password a four digit number 9 66 This restricts access to oper
106. NITOR Press to check or display the FAX Job Communications Status Display Commun ications Status See BeOS This displays the current status of FAX or other functions REDIAL Press to redial the last number that was dialed with the ON HOOK Numbers keys See p 3 22 Press to engage or disengage the telephone line hands free dialling M UK only Press when using an alternative telephone network See p 7 12 Special Features Screen DELAYED TX Press to send a document at a specified time See p 7 4 MEMORY BOX Press to scan originals into a memory box or to print or erase documents W When the Machine is Equipped with the RDF POLLING RX Press to receive a document from a remote FAX by operating your FAX See p 7 2 When you press the SPECIAL FEATURES key in the FAX Basic Features screen the Special Features Screen appears in the touch panel display and shows the machine s Special Feature modes When you select a Special Feature mode a more detailed screen for that mode appears in the touch panel display To close the Special Features screen and return to the Basic Features screen press the DONE key DIRECTORY Press to dial a destination telephone number stored in the directory You can also search for destinations in alphabetical order See p 3 25 SENDER S NAMES Press to send a original with the sender s name printed at the top of from
107. O IF 131P or 132 is not displayed then enter either one of these codes with the number keys f your access code is not 132 be sure to enter a pause P after the access number If entering a code is necessary and you make a mistake during entry press the BACK SPACE key to delete the number then reenter the number If your access code is 132 You don t have to enter the ID code Press the OK key W IF your access code is not 132 Enter the ID code then press the OK key The display returns to System Settings screen 3 3 M KEY SETTING M KEY SETTING M MONITOR 9 59 File Settings rue sertnes This machine is provided with four files B Memory Box Store Set See 9 62 You can create change and cancel memory boxes E Preset Polling Setting See p 9 84 You can set your machine so that it performs polling receiving periodically W Transfer Setting See p 9 86 You can set your machine to transfer received documents to other destinations E Memory Lock Setting See p 9 90 You can set your machine to store received documents to memory without printing them 9 60 Calling Up the File Settings Screen Press the FILE SETTINGS key in the Custom FAX Settings Select a feature Screen TORE SETTINGS DESTINATIONS TX SETTINGS The File Settings screen appears The File Settings screen is made up of two screens 1 2 and 2 2 Press the V or A keys to
108. One touchiCoded dialing or from Directory Q i SALES DEPT2 x012 Atlanta Office 10 SALES DEPT 1 100 Singapore Office x025 Toronto Office 010 Montreal Office Enter the Group name then press the OK key MEMO You can enter up to 24 characters in UPPER LOWER and OTHER modes For details on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 in the Reference Manual You can also omit group names To cancel press the C key Enter where in the directory to store the group name then press the OK key MEMO You can also store specific Group Dialling numbers in the user content keys GENERAL 1 and GENERAL 2 This is handy for storing destinations that you frequently send to You can also register a name to the user content keys GENERAL 1 and GENERAL 2 See p 9 12 02 Enter the name SALES DEPT A GROUPE 02 Select where to store destination 9 29 STU appears Select S then press the OK key The display on the right appears for about two seconds Then the display on the right appears To store another group repeat the procedure beginning with step 1 Press the DONE key The display returns to the Store Destinations screen 9 30 02 Select where to store destination SALES DEPT A GROUP GROUP DIAL 11 One touch dial key entry
109. Order in Which Received Documents are Printed 5 8 Chapter 6 Checking and Changing the Communications Status 6 1 W Checking and Changing the Communications Status FAX MONITOR 6 2 Displaying the FAX Monitor Screen esee 6 3 W Checking and Changing the Status of Transmitted Documents TX 6 5 Canceling TransrnissiOri once ttn tnnt inten eren En nenatis ra enia 6 6 e Printing a TX Reserve 6 8 Checking and Changing Detailed Information of Transmitted Documents 6 9 Resending Failed Transmissions 6 11 Changing the Destination of Transmitted Documents 6 12 Changing the Document Transmission Time essent nnne nnne nnne nne 6 14 W Checking and Changing the Status of Received Documents RX DOCUMENT 6 15 Deleting Received Documents from Memory sesssesseseeeeseeeeeenneee nennen 6 16 Printing a DOC Memory List sese 6 18 Displaying the Details Screen to Check the Details of Received 6 19 Transferring Documents Received from
110. R Enter the Unit Name Enter the Unit Name up to 24 irem e START key Press this key to start scanning documents amp GGG e STOP key Press this key to stop scanning originals MEMO You cannot stop reception of FAX documents One touch Speed Dialling keys Use these keys when dialling destinations stored in One touch Speed Dialling keys The following describes keys and icons that appear in the touch panel display NOTICE Press the touch panel display lightly with the tip of your finger Do not use pointed items such as mechanical pencils or ball point pens as they may scratch or damage the display amp Number key icon This indicates that you can enter numbers with the Numberkeys 1 8 Select a number forthe name 01 99 SALES DEPT ublic Relation ij Touch an item finger icon This indicates that you can select items directly from the touch panel display using the tip of your finger Enter the Unit Name Oc Inc OK This key accepts and saves settings and proceeds to the next step 4 These keys scroll through pages of lists in the touch panel display DONE This key returns to the previous display C This key cancels the setting and returns the display to the previous operation Mode key Press this key to se
111. RT SPEED M You can set the reception speed for documents If you experience problems when receiving documents try a lower setting MEMO The initial setting is 14400 bps 1 Press the V or A keys to display the 1 3 screen then press the Select amode feature RX START SPEED key RX RESTRICT OFF TX START SPEED 14400bps RX START SPEED 14400bps 2 Select the RX start speed then press the OK key eee TTE The display returns to System Settings screen 1 3 9 54 Setting Whether to Enable the Use of the Remote Control Feature REMOTE CONTROL Se This feature allows you to operate your machine from a remote facsimile Here you can set whether to enable the use of the Remote Control Feature MEMO The initial setting is OFF Press the v or A keys to display the 2 3 screen then press the feature 000000 REMOTE CONTROL key REMOTE CONTROL gt OFF Rx PASSWORD sw Select the ON or the OFF key then press the OK key The display returns to System Settings screen 2 3 9 55 Setting the Receiving Password RX PASSWORD ii This password is based on the ITU T standard Setting this password allows you to control which incoming documents your machine will receive A document cannot be received if the password that accompanies it does not match the password you set in your machine or if the document has no pas
112. SSWORD key The display on the right appears MEMO This is not required if the transmission password is not set Enter the password for polling transmission then press the OK key MEMO You can enter up to 20 digits including numbers and spaces for the transmission password f you make a mistake when entering the transmission password delete the password with the BACK SPACE key then enter the correct password The display returns to the POLLING TX screen W TX document X DOCUMENT Press the TX DOCUMENT key The display on the right appears SCAN DOCUMENT MEMO RECEIVED DOCUMENT If you aren t setting the transmission original do not press the TX DOCUMENT key Select the ON key or the OFF key for each of the SCAN DOCUMENT and RECEIVED DOCUMENT keys SCAN DOCUMENT is for sending scanned documents and RECEIVED DOCUMENT is for sending received documents Press the DONE key The display returns to POLLING TX screen SEN AFTER TX To delete sent documents after polling transmission press the OLLING TX ih key When not deleting sent documents press the OFF TX PASSWORD TX DOCUMENT ERASE AFTER TX When you finish making reception transmission and polling transmission settings press the OK key POLLING TX Make sure the stored settings are correct then press the OK amp 01 Stored key Function GENERAL Boxname GEN
113. See Sending Documents on p 3 2 4 22 you wish to test print RESOL STANDARD DENSITY STANDARD ME TEXT POgENT AUTO Avail Memory 26 STANDARD STANDARD TEXT AUTO RX TEST PRINT Scanning P 3 Sending a Two page Original as a Single Page 2 ON 1 TX NOTICE This feature can be used with the following combinations of model and options Original Placement Where to place the original This mode allows you to send a two page original as a single sheet which lets you reduce or enlarge the image you re sending 20n1 horizontal layout D gt Press the 2 ON 1 TX key Select the original size and sending size SIZE then press the ecify the document size OK key 3 3 TX B p alid m size ORIGINAL SENDING SIZE SIZE Place original vertically 4 23 Press the DONE key The display returns to the Basic Features screen You can now send the document in the usual way See Sending Documents on p 3 2 4 24 Chapter Receiving Documents This chapter describes how to receive documents using the machine s FAX receiving modes Automatic Receiving Memory Receiving and Transfer The machine normally uses Automatic Receiving mode which requires no special operations However if you want to use any of the machine s other receiving modes you should read this chapter Receiving Mod
114. Size Reference Manual p 5 7 Adjusting the Brightness of the Touch Panel Display Reference Manual 5 15 Adjusting the Standard Reference Manual p 3 39 Adjustment Cleaning Reference Manual p 3 36 Alternative Telephone Network Facsimile Manual p 7 12 AREA DESIG Facsimile Manual p 4 17 AUDIBLE TONES Reference Manual pp 3 10 9 10 AUTO CLEAR SETTING neta nene ri neret Reference Manual p 3 7 AUTO GLEAR TIME da Reference Manual 3 33 AUTO REDIAL Facsimile Manual 9 39 AUTO SLEEP TIMES reb Ir Heise Ee rena Reference Manual p 3 32 AUTOMATIC EXPOSURE ADJUSTMENT eee Reference Manual p 3 9 Automatic etienne nnne te na tne rnnt tanien Facsimile Manual p 5 6 BACK SPACE Facsimile Manual p 1 21 Basic Features Screen Facsimile Manual p 1 3 Batch Sending Memory Box Facsimile Manual p 9 71 Batch TX Facsimile Manual p 9 41 Blanking 2 cn Facsimile Manual p 4 14 Bulletin Board Memory Box nnne nnne Facsimile Manual p 9 73 Facsimile Manual p 1 13 Reference Manual p 3 36 Reference Manual p 3 4 Facsimile Manual p 2 5 6 6 Facsimile Manual pp 2 5 p 6 6 Canceling Transmission Changing One touch Speed
115. TA LIST The descriptions in the rest of this section assume that you are operating from the Print List screen MEMO For examples of output lists see Printing Lists on p 11 7 9 110 1 TOUCH SPEED DIAL LIST 1 Press the V or A keys to display the 1 2 screen then press the Select a type of list to print 00 1 TOUCH SPEED DIAL LIST 1 key 1 TOUCH SPEED DIAL LIST 2 CODED SPEED DIAL LIST 1 When the display on the right appears select the YES or the NO key If you press the NO key the display returns to the Print List screen 1 2 If you press the YES key the display on the right appears MEMO To cancel printing press the CANCEL key The display returns to Print List screen 1 2 MEMO For an example of a 1 Touch Speed Dial List 1 see p 11 10 9 111 1 TOUCH SPEED DIAL LIST 2 1 Press the V or A keys to display the 1 2 screen then press the Select a type of list to print 1 TOUCH SPEED DIAL LIST 2 key 1 TOUCH SPEED DIAL LIST 1 From here carry out the procedure for printing a list of One touch Speed Dialling destinations beginning with step 2 CODED SPEED DIAL LIST 1 For an example of a 1 Touch Speed Dial List 2 see p 11 11 MONITOR CODED SPEED DIAL LIST 1 1 Press the V or A keys to display the 1 2 screen then press the Select type
116. TINATIONS t SETTINGS S58 9 35 TXSETTINGS See p 9 109 See p 9 50 See p 9 59 E SETTINGS See p 9 94 See p 9 102 Control Panel Key Operations Keying operations involve operating keys on the control panel and in the touch panel display Control Panel The following describes the control panel keys you will use with the FAX functions Control panel Oros FAX key RESET key reef copy CLEAR key Roady to cond pe eee STANDARD STANDARD TEXT AUTO RX RESOL DENSITY Men DIRECT M ONDO Touch panel display Number keys Press these keys when entering destination FAX numbers or when entering the ID number Example The FAX number of the destination you are dialling ADDITIONAL FUNCTION key Number keys STOP key GUIDE key START key Ready to send 8 5164887600 STANDARD STANDARD TEXT RESOL DENSITY R 31 03 15 00
117. TINGS Printing Reports REPORT SETTINGS Printing Lists PRINT LIST Troubleshooting Service Call Message Error Messages Questions amp Answers Activity Management Reports and Lists Main Specifications Index How to Use This Operator s Manual The descriptions in this manual are presented using the following general format Title Function Name Supplementary and set Instructions TON Notes These give Supplementary Numbered steps describe how to set and notes Ed instructions and Sending Facing page Originals or Two sided reference pages Originals move i Sending Facing page Originals on Two Pages are provided TWO PAGE SEPARATION use various functions functions LL S Ins tsi can bo usd wht flowing oo r9 Select the WO PAGE SEPARATION Key hen press the OKT Ciara Pacer Bue z l n TWO PAGE SEPARATION See p 4 5 Tusm 19 pages on wo sheets a bound docur Tre cisplayrotums to he Basic Features screen HE You can now send tna document in the usual way Sending Documents on p 3 2 WH 1 Fase Ronan ODE RH Explanation of Mode Illustrations Illustrations help you identify keys and parts of the machine Reference These provide page and chapter numbers o
118. UROPA 000 416 795 1111 001 8 7448500 03 516 488 6700 TX START TIME 1 12 00 2 04 NORTH AMERICA 01 2101 1250 02 1 432 2060 TX START TIME 1 12 00 2 15 00 3 18 00 OC ITALIA OC U K OCE AUSTRALIA 5 OC U S A OC FE PTE LTD 5 11 13 il m il iil il il User s Data List This list shows Custom FAX Settings The total number of pages in the report varies according to File User s Data List sheet 1 11 11 96 MON 01 26 FAX 516 328 5841 OCE U S A 001 oo oR eae oe oo ee USER S DATA LIST ate Ae fee a oe oe oe oe oe 1 USER SETTINGS 3 TX UNIT TELEPHONE amp UNIT NAME SENDER S NAME TX TERMINAL ID TTI POSITION TELEPHONE MARK DENSITY CONTROL VOLUME ALARM VOLUME MONITOR VOL OFF HOOK ALARM DIAL TONE TEL LINE TYPE GENERAL1 GENERAL2 STANDARD KEY SETTING STANDARD KEY2 SETTING 2 REPORT SETTINGS TX REPORT TX CONFIRMATION REP RX REPORT MEMORY BOX REPORT ACTIVITY REPORT AUTO PRINT TX RX SEPARATE DATLY REPORT TIME SETTINGS ECM TX MID PAUSE AUTO REDIAL REDIAL TIMES REDIAL INTERVAL TX ERROR RESEND BATCH TX ERASE FAILED TX TIME OUT STAMP DOC 4 RX SETTINGS 516 328 5841 U S A 01 SALES DEPT 1 02 PLANNING DEPT 03 DESIGN DEPT ON OUTSIDE IMAGE FAX 5 4 4 ON ON TOUCH TONE DELAYED TX DIRECTORY OUTPUT YES O
119. W To specify One touch Speed Dialling Press the ONE TOUCH DIALLING key and press the V or A keys to display a One touch Speed Dialling number that does not contain a destination then press the STORE key MEMO You can display One touch Speed Dialling numbers used for storing Group Dialling sets by pressing One touch Speed Dialling keys on the control panel or by entering One touch Speed Dialling numbers with the Number keys W To specify Coded Speed Dialling Press the CODED DIALLING key and press the V or A keys to display a Coded Speed Dialling number that does not contain a destination then press the STORE key Specify the position for MEMO storing Youcan display Coded Speed Dialling numbers used for storing Group Dialling sets by entering Coded Speed Dialling numbers with the Number keys CODED DIALING 9 27 Select the destinations you want to store for Group Dialling from Eo 02 GROUP DIALING those stored in One touch Speed Dialling or Coded Speed dhing or trom Direetory Dialling keys or from the Directory W To specify One touch Speed Dialling destinations Press the ONE TOUCH DIALLING key specify One touch Speed Dialling destinations with the Number keys or One touch Speed Dialling keys then press the OK key Hy MONITOR To specify Coded Speed Dialling destinations CSc a ose Press the CODED DIALLING key specify Coded Speed Spqcity from One to
120. X MEMO 4 A5 size originals can be placed vertically or horizontally The machine scans vertical originals somewhat faster than it does horizontal originals You must place originals horizontally when reducing or enlarging standard sizes such as A3 and A5R sizes refer to horizontally placed A4 and A5 size paper Vertical placement Horizontal placement Platen glass mo o o L3 o Vertical placment Horizontal placement RDF a O Vertical placement Horizontal placement ADF UJ O 3 9 Placing an Original on the Platen Glass Place originals face down on the platen glass when your machine is not equipped with an ADF or RDF or when you want to send pages from books transparencies or originals on particularly heavy or light paper MEMO Originals are sent in the order in which they are scanned 1 Lift up the platen cover or ADF or RDF 2 Place your original The original must be face down Align the corner of the document with the L mark in the left inner corner of the platen glass MEMO Place books and other bound originals on the platen glass in the same way Gently lower the platen cover or ADF or RDF NOTICE When placing originals on the pla
121. a PRAL INZ MONITOR Press the START key Memory 26 amp 3 03 W When originals are placed in the ADF RDF BULLETIN BOARD The display on the right appears Continue to scan originals STANDARD TEXT AUTO RX W When an original is placed on the platen glass Avail 269 e The display on the right appears for each original you scan 03 eu To continue scanning documents press the START BULLETIN BOARD o When you have finished scanning press the DONE STANDARD STANDARD TEXT AUTO RX mem 1242 gt Start key d gt To manually change the scanning size of the next Specify the document size document press the DOCUMENT SIZE key The display on the right appears in the touch panel display Select the scanning size then press the OK key The machine scans the originals to the specified memory box and automatically sends them according to the memory box settings MEMO To cancel scanning press the C key Printing and Deleting Documents in the Memory iy Follow the procedure below to manually print or delete documents in the memory box Make sure the machine is ready to send then press the SPECIAL Ready to send Ao 19100 FEATURES key B STANDARD STANDARD TEXT AUTO RX RESOL DENSITY Qty DIRECT ONHOOK REDIAL Press the MEMORY BOX key Press the V or A keys to display the
122. achine Terminates the remote operations for your 3121 series machine List of remote control acknowledgements Your 3121 series machine responds to the remote control commands with the following signals Response Tone Comments 1 ACKNOWLEDGED Three short beeps followed by one The command is successfully acknowledged long beep 2 NOT ACKNOWLEDGED Three short intermittent double The command is not successfully acknowledged beeps 3 REJECTED Three short beeps The command is rejected 4 CANCELED One long beep The command is cancelled 5 END One low pitched tone The communication has successfully ended 6 ERROR Short siren like tones The communication has not successfully ended 7 NO DOCUMENT Long siren like tones The document is not found 8 REDIAL 9 RESERVE 7 8 Three intermittent triple rings Five alternating high low tones Redialling and standing by Preset and delayed transaction is operated Special Dialling Enter telephone numbers as described below when the 3121 is connected to an extension when you want to store international telephone numbers or when you subscribe to an alternative long distance service such as the 2300 Service of Mercury Communications Limited E Calling from an Extension When calling an outside line from an extension the outside line access number such as 0 is normally dialed before the telephone number of the destination In the same manner when the 3121
123. ake sure that there is paper in the machine m Make sure that one of cassette selection A B C or D is not Off Check this in the Basic Features screen Change the mode to the Automatic Reception in the Special Features screen Received documents are sometimes not printed out in the Memory Reception or Transfer mode due to the setting Page 11 15 new Memory Clear List This machine has a function for automatically out putting a list of documents that have been cleared from memory A Memory Clear List is output when the power is restored The Memory Clear List is not printed out if documents in memory are not cleared and are held in memory after a power interruption Note Make sure that the backup battery built into this machine is fully charged To charge this battery leave the machine s power on continuously for at least three days If this battery is not fully charged received documents may be cleared from memory within 24 hours of turning the machine s power off The Memory Clear List is not printed out if there is no paper in the machine after the power is restored Oc 3122 Fax Preface Thank you for purchasing the Oc G3 FAX Board C1 This manual describes the 3121 series their FAX functions and their method of use It also describes the various precautions to be observed in order to endiallingsure safe operation Please read this manual thoroughly before operating the 3121 series in order to familiarise yourself with it
124. alling Group Dialling refers to storing two or more One touch Speed Dialling or Coded Speed Dialling destinations to a single One touch Speed Dialling or Coded Speed Dialling key Repeatedly Specifying Destinations To Continue Specifying Destinations After Number Key Dialling Specify the destination with the Number keys See Specifying Destinations Using Number Keys on p 3 21 Ready to send RIA 15 00 5164887600 STANDARD STANDARD TEXT RESOL DENSIY Mi 3 27 2 Specify the next destination W When specifying with the Number keys Press the NEXT key Specify the next destination Repeat this operation and enter the number of the next destination E When specifying with One touch Speed Dialling Coded Speed Dialling or Directory Dialling You can specify the next destination using any of these methods MEMO If you store the DIRECTORY key as a standard key see Setting Standard Keys 1 and 2 on p 9 14 you can specify the destination in the directory after Number Key Dialling Ready to send 8 5164887600 STANDARD STANDARD TEXT RESOL DENSITY MAGE R M Burg 31 03 15 00 AUTO MONITOR To Continue Specifying Destinations After One touch Speed Dialling Coded Speed Dialling or Redialling 3 28 Specify the next destination after One touch Speed Dialling Coded Spe
125. ansfer Setting sess Facsimile Manual 9 86 Transmission Start Speed TX Start Speed Facsimile Manual 9 53 Transmission Terminal ID TX Terminal ID Facsimile Manual 9 8 Transmitted Document TX Document Facsimile Manual p 6 5 Tray Functions essssss Reference Manual pp 6 17 6 26 Tray Sliding Function Reference Manual pp 6 18 6 26 Trouble Receiving Documents Facsimile Manual p 10 4 Trouble Sending Facsimile Manual p 10 2 Turning the Power OFF 5 nannten tenerent nene Reference Manual p 2 4 Turning the Power ON Reference Manual p 2 2 Two page Separation eese eene eterne nnns Facsimile Manual p 4 5 Twossided Pririt 2 e eee eere elis eiie Facsimile Manual p 9 99 TX Document Screen Facsimile Manual p 6 2 Facsimile Manual p 9 39 Facsimile Manual p 9 103 Facsimile Manual p 11 7 TX Settihgs Facsimile Manual 9 36 TXSTART Facsimile Manual 6 14 TX RX Result Screen eese enne nnne nnne nnne nnns Facsimile Manual p 6 2 11 23 UNIT NAME ri tn crine d e e eaae dei Facsimile Manual p 1 20 User Settings Facsimile Manual p 9 5 User Settings Screen Facsimile Manual p 9 6 Hiser s Data LIB
126. ating and setting up the confidential memory box Do not forget the password Without entering the password you cannot print documents received in your memory SUBADDRESS up to 20 digits including This is used to distinguish among the machine s memory boxes when receiving documents Be sure to numbers and spaces set this subaddress RX PASSWORD up to 20 digits including This controls which documents the machine can receive into this memory box documents not sent with numbers and spaces this password are not accepted Select the CONFIDENTIAL key then press the OK key 01 Selec a Memory box CONFI DENTIAL BULLETIN BOARD Enter the box name then press the OK key OTT CONFIDENTIAL ll MEMO You can enter up to 24 letters for the memory box name in UPPER LOWER and OTHER modes For details on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 in the Reference Manual 9 65 Enter the password then press the OK key MEMO Enter a password of four digits with the Number keys This password is used to protect confidential documents in this memory box Enter the subaddress and RX password then press the OK key amp Enter Subaddress and RX Password 20 dgts MEMO Enter up to 20 digits including numerals and spaces for the subaddress and RX password
127. ation mode press the C key 5 2 1 51 4 5 4 6 Press the DONE key The display returns to the Basic Features screen You can now send the document in the usual way See Sending Documents on p 3 2 Sending Two sided Originals on Two Pages 2 gt 1 SIDED NOTICE This feature can be used with the following combinations of model and options Original Placement Where to place the original This mode lets you send both sides of a two sided original at once You can also set this mode to scan only the front of the first original This function comes in handy when sending a single sided cover sheet for two sided originals for example Press the SCANNING MODE key Select the 2 p gt 1 SIDED key then press the OK key MEMO Select Cover Sheet YES when scanning only the front of the first document The display returns to the Special Features screen eee Bere Press the DONE key The display returns to the Basic Features screen You can now send the document in the usual way See Sending Documents on p 3 2 4 7 Specifying the Original Scanning Size DOCUMENT SIZE This mode enables you to specify the original scanning size The machine automatically detects the document size so it can scan the original at the proper size However the size of some originals such as 3 D objects or non standard sizes cannot be aut
128. ause time between the outside line access number and the telephone number 05 e g B RP516 328 5841 Outside line access number R Telephone number 516 328 5841 0 PAUSE 516 328 5841 Press PAUSE after entering the outside line access number and before entering the telephone number Enter the pause time equivalent in length to the time required for HI EA the outside line dial tone to be heard after the outside line access number is called Telephone number of If you make a mistake during entry press the BACK SPACE key destination to delete the number then enter the correct number again Or press lt Q and P gt to move the cursor then overwrite or press the C CLEAR key to erase the entire number then re enter from the beginning Outside line access number Pause time 4 sec 3 D number The telephone number is now entered 05 B RP516 328 5841 MEMO The difference between the pause time entered in the middle of a telephone number and at the end of a telephone number is as follows The pause time entered in the middle of a telephone number lower case p is 4 seconds long The pause time entered at the end of a telephone number upper case P is 10 seconds long This length cannot be changed Two or more pauses can be entered consecutively The length of pause time entered in the middle of a telephone number is preset to 4 seconds for each time you pre
129. be Cleanly Scanned esee Reference Manual p 5 21 ORIGINAL FRAME ERASE sesenta Facsimile Manual p 4 15 Original Scanned by ADF RDF is Dirty Reference Manual p 5 17 Original Scanning Size ertet nett ruine nnns Facsimile Manual p 4 8 Other Problerris inertem T E a nnd Facsimile Manual p 10 5 Output Designation for Trays Multi output Tray B2 Reference Manual p 6 26 Output Designation of Each Tray Multi output 1 Reference Manual p 6 17 OUTSIDE of Mag Sien e eni rere ree even o ree drinnen Facsimile Manual p 9 9 Paper on which Received Documents are Facsimile Manual p 5 8 Parts and Their Functions ss Reference Manual p 1 7 Password Facsimile Manual p 2 10 PAUSE TIME Facsimile Manual p 9 38 Placing Originals Facsimile Manual p 3 8 JE u aNcic cp M Facsimile Manual p 3 10 Polling RX d Facsimile Manual p 7 2 Power Indicator Facsimile Manual p 1 2 Preset Polling Setting eren retenir reet cunei Facsimile Manual p 9 84 Print Information on Received Document RX PAGE FOOTER Facsimile Manual p 9 49 Print List Facsimile Manual p 9 109 PII A A TOTTE Facsimile Manual p 9 110 Printer
130. beeping sound repeat step 1 to again to establish the connection You will hear a tone while entering commands to confirm that the command has been acknowledged Refer to the list of remote commands on p 7 8 for details 7 6 Press st twice to end the remote control When the remote commands are acknowledged successfully you will hear three short beeps followed by a long one MEMO Enter 49994 when you make a mistake and repeat from step 4 Press START The 3121 series machine will start transmission based on the remote command entered Hang up the handset 7 7 List of remote control commands Use the keypad keys 0 9 on the remote fax machine to send tones to your 3121 series machine that can control it remotely Function Command Comments Memory Lock 100 Use this command when Memory Lock has been turned off on your 3121 series machine but you wish to receive a document in Memory Lock mode This document is then received in memory without printing Memory Lock Transfer 110 MEMORY LOCK PASSWORD Use this command to transfer memory locked documents from your 3121 series machine to the remote fax that you are calling from Enter 0000 if a password is not registered Communication Report Command Cancel End 900 TRANSACTION NUMBER 999 Informs the result of the communication with a tone Cancels the remote commands for your 3121 series m
131. box See 8 5 E Relay memory box See p 8 6 E Batch sending memory box See 8 7 W Bulletin board memory box See p 8 8 This chapter describes how to use each of these memory boxes 8 3 Using the Polling Box If you dial your machine from a remote FAX and request Polling Reception documents already scanned to the polling box can be sent to the remote FAX 8 4 Set the polling box The following items are stored and set in File Settings under Custom FAX Settings See Setting the Polling Memory Box on p 9 63 Box name Password to limit the numbers of users who have access to perform operations and settings to the memory box Delete documents YES NO MEMO The above items marked by asterisks need not be stored or set Scan the document to the polling box See Scanning Originals to a Memory Box on p 8 10 Dial your machine s telephone number from the remote FAX and request Polling Receiving The machine then sends the document to the remote FAX Using the Confidential Memory Box This memory box is for receiving confidential documents When sending documents to the confidential memory box the other party must specify the confidential memory box s subaddress and RX password in addition to your machine s telephone number You must enter the password to print documents from the confidential memory box
132. ce Manual p 3 31 Delayed Transmission DELAYED TX Facsimile Manual p 7 4 Deleting a Destination Facsimile Manual p 6 13 Deleting Copy Totals Reference Manual p 3 26 Deleting Group Dialing Destinations Facsimile Manual p 9 34 Deleting Received Documents Facsimile Manual 6 16 Deleting the Dept ID and the Password Reference Manual p 3 22 DENSITY Facsimile Manual p 3 31 Dept ID Facsimile Manual p 2 10 DEPT ID MANAGEMENT Reference Manual p 3 20 Destiny Facsimile Manual p 3 27 Details Received Documents Facsimile Manual p 6 16 IB TERT ish lec ccciarelavincestcvecsarevartstisnensevacthse su stvvceescovecaxtibacnuteesnsuvesentssesed Facsimile Manual pp 6 9 6 19 6 23 IBI Ne Facsimile Manual p 9 10 Direct Sending Facsimile Manual p 3 S Directory Dialing an a re edere Facsimile Manual p 3 2 Display Indicating How to Clear the Jam 2 Reference Manual p 4 S Document Editing Modes Facsimile Manual p 4 2 Doc rrnent einer poen etr eere CO PEOR SEHE CER Facsimile Manual p 4 8 DOCUMENT SIZE Berti rare FRU PER EE cert iere da Facsimile Manual p 4 8 Facsimile Manual p 9 23 Facsimile Manual p 1 13 Reference Manual p 3 11 DT
133. ces communications costs B Sending Speed You can set the sending speed to suit the condition of the telephone line The initial setting is 14 400 bps At this setting your machine automatically determines the best sending speed by matching the receiving FAX machine s speed before sending the document When sending documents to destinations on bad telephone lines change this setting first to 9 600 bps If this does not work change the setting to 4 800 bps E Long Distance Set this item if errors often occur when making overseas calls The initial setting is DOMESTIC If errors start occurring change the setting to LONG DISTANCE 1 If errors still occur change the setting to LONG DISTANCE 2 and then to LONG DISTANCE 8 B PSWD Subaddress You can store subaddresses and passwords of up to 20 digits each that conform to the ITU T standard Press the ONE TOUCH DIALLING or CODED DIALLING key Amsterdam Office 516 488 6700 DIRECTORY A Press the W or A keys to specify One touch Speed Dialling or Coded Speed Dialling then press the STORE key MEMO s You can specify One touch Speed Dialling by pressing the One touch Amsterdam Office Speed Dialling keys on the control panel e 516 488 6700 You can also specify One touch Speed Dialling or Coded Speed Dialling by entering the number with the Number keys DIRECTORY A M MONITOR 9 23 9 24 Press the OPTION key
134. cifications 5 22 pue e sut eee A a Drap a O beim ebat eee sa eene eara ee a 11 16 MIDI n 11 17 Chapter1 Before You Use the FAX Functions This chapter describes some things you should be familiar with before using the machine s FAX functions such as names and functions of the machine s parts and settings to store after installing the machine Chapter 2 How to Use Basic FAX Functions This chapter shows basic ways of sending and receiving faxes and how to cancel transmissions If you haven t used the machine s FAX functions before you should read this chapter to understand these functions fully Chapter 3 Sending Documents This chapter explains in detail how to send originals after placing them in the machine and how originals are fed into the machine when it is equipped with the ADF and RDF Chapter4 Editing Documents Before Sending Them This chapter tells how to send facing page originals such as magazines or bound books or two sided documents and how to send designated areas of the originals Chapter 5 Receiving Documents This chapter describes reception modes including Automatic Reception which requires no special operations However if you want to use any of the machine s other receiving modes you should read this chapter Chapter 6 Checking and Changing the Communications Status This chapter describes modes used for checking the
135. circulating Document Feeder RDF See p 3 14 Place a stack of sheet originals in the original supply tray face up in the RDF in page order When sending the machine reverses them automatically and feeds them to the platen glass for scanning Two sided originals are automatically reversed and fed to the platen glass allowing both sides to be sent Once scanned the originals are fed to the document tray Document Sizes Used When Sending The document size used when sending has already been set to Auto and so the original size is automatically scanned before the original is sent However the original may be reduced to the size of the paper loaded in the receiving fax if the paper loaded in the receiving fax is not the same size as the document size Furthermore regardless of whether the original is positioned vertically or horizontally it is automatically rotated when sending The size of some originals cannot be automatically detected When this happens send the original after specifying the sending size with DOCUMENT SIZE See Specifying the Original Scanning Size on p 4 8 3 8 Orientation of Originals EBENEN You can place originals vertically or horizontally Always align the top edge of your original with the back edge of the platen glass as shown below NOTICE If an original is scanned facing the wrong direction the sender information will not be printed at the correct position on the FA
136. cking and Changing the Status of Transmitted Documents on p 6 5 NOTICE When a transmission made in Delayed Transmission mode ends the timer is automatically cancelled and documents are deleted from memory Place your originals W For instructions on how to place an original on the platen glass see Placing an Original on the Platen Glass on p 3 10 W For instructions on how to place originals in the ADF see Placing Originals in the ADF on p 3 11 W For instructions on how to place originals in the RDF see Placing Originals in the RDF on p 3 14 Make sure the FAX is ready to send then press the SPECIAL Deam to send Ao 15109 FEATURES key STANDARD STANDARD TEXT AUTO RX RESOL DENSITY D DIRECT CEN TEA ON HOO REDIAL Press the DELAYED TX key Enter the time you want the document to be transmitted with the Number keys then press the OK key 05 23 96 15 00 MEMO Enter the transmission time from 00 00 to 23 59 Use two digits for the cl hours and for the minutes To cancel Delayed Transmission mode press the C key 00 00 23 59 Press the DONE key The display returns to the Basic Features screen Press the START key The documents are scanned to memory and will be sent at the preset transmission time 7 5 Using the Remote Control Features The remote control features enable you to send
137. creen You can now send the document in the usual way See Sending Documents on p 3 2 4 13 Sending Designated Areas of Originals and Originals with Shadows Erased IMAGE PROCESSING The machine provides the following modes for processing scanned images before sending them E Original Frame Erase See p 4 15 Left 7 mm Right 7 mm Sometimes shadows appear around the edges of original i RT documents when they are sent see the figure at right especially when the originals were scanned with the platen cover or ADF or RDF open or when objects such as thick books were scanned on the platen glass The Original Frame Erase mode allows you to prevent these shadows from appearing Top 7 mm Bottom 7 mm E Area Designation See p 4 17 This mode lets you send only specified rectangular areas of originals With Area Designation mode you can choose to send only the inside of designated areas Framing or only the outside of designated areas Blanking Framing Blanking W How to Designate Areas To designate an area on the original you must use the Number keys to designate the top right and bottom left corners These corners are designated in millimeters by the coordinate pairs X1 Y1 and X2 Y2
138. csimile Manual 9 65 Setting the Current Date and Time Reference Manual p 3 31 Setting the Date and Time Facsimile Manual p 1 22 Setting the Dept ID for Managing the Number of Prints by Department Reference Manual p 3 20 Setting the General Memory Box sess Facsimile Manual p 9 76 Setting the Pause Time err rere nein rationis Facsimile Manual p 9 38 Setting the Printing Priority in Copy FAX and Printer Operations Reference Manual p 3 17 Setting the Screen that appears after Auto Clear Elapses Reference Manual p 3 7 Setting the Specifications of an Envelope to be Placed in a Cassette Reference Manual p 3 14 Setting the System Settings Password sse Reference Manual p 3 18 Setting the Time Taken for Display to Return to Basic Features Screen after Finishing Operations esses Reference Manual p 3 33 Setting the Time That the Unit s Power Turns OFF on Different Days of the Week ssessssssssssseeeees nennen nennen nnne nnne Reference Manual p 3 35 Setting the Time to Initiate Auto Sleep after Finishing Operations Reference Manual p 3 32 Setting to Store After Installing the Machine Facsimile Manual p 1 15 Setting Whether or Not a Drawer is Subject to Auto Drawer Switching Reference Manual p 3 11 Settings for Different size Originals in RDF for N
139. curs Select the FOR ERROR ONLY key Proceed to step 3 W Notto print TX Reports Select the OFF key then press the OK key The display returns to the Report Settings screen 1 2 Select whether to print a portion of the received document in the TX Report W To include a portion of the document Select the ON key for ERROR COPY PRINT then press the De see OK key ERROR COPY PRINT 5 Ss To omit the document Select the OFF key for ERROR COPY PRINT then press the OK key MONITOR The display returns to Report Settings screen 1 2 9 104 Setting Printing of RX Reports RX REPORT as This selects whether to print Reception Reports You can also set the machine to print RX Reports only when a reception error occurs MEMO The initial setting is NO For an example of a Reception Report see Checking the Communications Status With Activity Management Reports on p 11 2 RX REPORT key Tirkey TX REPORT y OR ERROR Rx REPORT gt OFF MEMORY BOX REPORT gt ON Select the ON FOR ERROR ONLY or OFF key then press the OK key The display returns to Report Settings screen 1 2 9 105 Setting Printing of Memory Box Reports MEMORY BOX REPORT ay Set whether to print Memory Box Reports when documents are received to a memory box MEMO The initial setting is ON For an example of a Memory Box Report see Checking the Communicat
140. curs and the machine will not operate normally the service call message on the right appears in the touch panel display If this message appears follow the procedure described below Switch main power OFF and ON E001 Turn the power switch OFF wait for at least 10 seconds then back ON If the machine still does not operate normally do the following and then contact your service representative Turn the power switch OFF Unplug the power cable from the outlet 10 6 Error Messages Error Code and Message 3 001 Check your document 003 Document is too long 3 005 No answer 011 No response from the remote unit 012 No recording paper in remote unit 018 Busy No signal 037 The memory is full Cause and Remedy Paper jam Remove any jammed paper See Chapter 4 Clearing Paper Jams in the Reference Manual Communications that take longer than a preset time 64 minutes cause an error Change the resolution to any setting other than ultra fine and send the document again The other party did not answer within 35 seconds Dial again The receiving machine is not a G3 FAX Confirm this with the receiving party The document you re sending was not placed correctly Place it again then re send Polling reception was not possible because no document was placed in the other party s FAX Ask the other party to place
141. d Telephone number up to 120 digits Store the other party s telephone number with the Number keys Other party s name up to 24 characters Store a name for the destination Optional settings Transmission time up to 5 9 23 Set the transmission time sending speed long distance subaddress and password Sending speed 14 400 bps Long distance Domestic Subaddress None Password None Location in directory Select from A to Z and two user content 9 20 Set where to store the name in the directory keys Group Dialling up to 199 destinations can be stored 9 27 Select which to store the destination to One touch Speed Dialling Coded Speed Dialling together with One touch Speed Dialling and Coded Speed Dialling Telephone number up to 120 digits Store the destination from One touch Speed Dialling Coded Speed Dialling or Directory Dialling Other party s name up to 24 characters Store a name for the group Optional settings up to 5 separate times using the 24 Set the transmission time hour clock Location in directory Select from A to Z and two user content 9 20 Set where to store the name in the directory keys Calling Up the Store Destinations Screen Press the STORE DESTINATIONS key in the Custom FAX Select a feature Settings screen p SETTINGS i SETTINGS i SETTINGS i SETTINGS Hy MONITOR Select the ONE TOUCH DIALLING CODED DIALLING or One touch dial key entry OK GROUP DIALLING
142. delete a specific received document from the RX Document screen 1 Display the RX Document screen See Displaying the FAX Monitor Screen on p 6 3 Press the V or A keys to display the document you want to Dialing gt RETURN delete then select the document 1 17 Avail Memory TX THIER DOCUMENT RESULT Press the ERASE key ialing RETURN 8 7448500 i 5163285841 5246 54 RX DOCUMENT RESULT Press the YES key The selected document is deleted from memory To cancel this process press the NO key The display returns to that shown in step 2 Do you wish to erase this file The display on the right appears in the touch panel display for about two seconds MEMO Pw 5248 To return to the Basic Features screen press the RETURN key pret 241867951111 6 17 Printing a DOC Memory List The DOC Memory List allows you to check the following information for all documents in memory Dates and times documents were scanned or received Destinations Transaction numbers Communication modes Number of pages See Printing Lists on p 11 7 1 Display the RX Document screen See Displaying the FAX Monitor Screen on p 6 3 2 Press the PRINT LIST key GW Dialing lt RETURN MEMORY LOCK 9 416795 8 7448500 5163285841 4 5246 Touch item
143. deleted select the item then press the DELETE key 40 SALES DEPT2 x012 Atlanta Office 10 SALES DEPT t 9 31 eS s Ee Casman NN To cancel press the NO key Make sure the destination number has been deleted from the 02 GROUP DIALING displayed list Press DELETE to erase To delete more destinations repeat steps 4 and 5 If you re done deleting destinations press the OK key NOTICE If all stored destination numbers are deleted Group Dialling destinations are also deleted 02 the name SALES DEPT A GROUP J If the Group Dialling name need not be changed press the OK key MEMO For details on changing the Group Dialling name see Entering Characters on the Touch Panel Display on p 2 5 in the Reference Manual 9 32 If the directory in which the Group Dialling name is stored need 0 where i atre not be changed press the OK key M MONITOR The display on the right appears for about two seconds SALES DEPT A GROUP GROUP 10 DIAL DIRECTORY FAX MONITOR The display on the right appears Specify the position for storing One touch dial key entry OK To delete the One touch Speed Dialling destination numbers or Coded Speed Dialling numbers stored in another Group Dialling set repeat this procedure beginning with step 2 M MONITOR Press the DONE key The display returns to the Stor
144. der later change the settings to print documents starting from the last page received Machines equipped with the optional face down output unit print received documents face down the same as machines which can make two sided copies Received documents are printed in the order they are received If you set the machine to print documents starting from the last page received the time taken to complete printing will be longer than normal as printing will not begin until all the transmitted pages have been received The documents are printed face down in the order in which the pages are received when the machine can make two sided copies Oc 3122 Fax Setting whether to print received documents in page order Print in RX Order Press the arrow keys to display the 2 2 screen then press the Print in RX order key Select the On or the Off key then press the Ok key The display returns to Printer Settings screen 2 2 Note This feature allows you to set whether documents are arranged in order before printing The initial setting is Off Page 1 3 Redial Redialing is not possible when you are using One touch Speed Dialing Coded Speed Dialing or Directory Dialing Page 2 6 step 4 Press the Return key Page 3 2 Notice Because about 2 5mm at the top bottom left and right edges of the document cannot be read this 2 5mm edge cannot be scanned to memory or sent Page 3 7 Notice in step 4 Memory sending is auto
145. described function can be used restrictions on using particular 11 12 Chapter Before You Use the FAX Functions E Parts and Their Functions Control Panel Key Operations Settings to Store After Installing the Machine This chapter gives information you should understand and be familiar with before you use the machine s FAX functions This information includes the names and functions of the machine s parts and the settings you ll need to store after installing the machine Parts and Their Functions This section describes the names and functions of the parts on the control panel that you will use with this machine s FAX functions Control Pane FAX error lamp Lights when a FAX error occurs FAX key Press to use FAX functions of the 3121 series The FAX Basic Features screen appears in the touch panel display See Control Panel Key Operations on p 1 8 FAX status lamp Lights when FAX functions are in use and flashes when the line is busy COPY key Press to use copy functions of the 3121 series The Copy Basic Features screen appears in the touch panel display Power indicator Lights when the main power is ON he Enno Aromen Ee copy OPTION key Press to use expanded functions other than copy or FAX see Control Panel Key Operations on p 1 8 CLEAR key Press to clear incorrectly entered values or characte
146. dial tone when dialling or registering 188 5164887600 facsimile numbers NEXT STANDARD STANDARD TEXT Press this to specify another destination with the Number RESOL DENSITY TR You specify the next destination with the Number keys One touch Speed Dialling Coded Speed Dialling or Directory Dialling You can now send the document in the usual way See Sending Documents on p 3 2 3 21 Specifying the Last Destination Dialed Using Number Keys REDIAL HESESSMESKERSIIMISSSM EIS This mode allows you to specify the last destination that was dialed with the Number keys This feature comes in handy when sending several documents to the same destination MEMO If you specified more than one destination with the Number keys you can only redial the last destination specified 1 Make sure the machine is ready to send then press the REDIAL Ready to send Au o e 19 00 key 8 5164887600 STANDARD STANDARD TEXT RESOL DENSITY R M bung P ON HOOK MONITOR You can now send the document in the usual way See Sending Documents on p 3 2 3 22 Specifying with One touch Speed Dialling ONE TOUCH Specify the destination with One touch Speed Dialling MEMO To use this feature you must store the destinations beforehand on See Storing One touch Speed Dialling D
147. display the desired screens and make the required settings File Settings Screen 1 2 screen 2 2 screen MEMORY BOX STORE SET f MEMORY Lock SETTING OFF PRESET POLLING SETTING TRANSFER SETTING 1 2 M MONITOR M MONITOR The descriptions in the rest of this section assume that you are operating from the File Settings screen 9 61 Storing Polling Confidential Relay Batch Sending Bulletin Board and General Memory Boxes MEMORY BOX STORE sET 1 Press the V or A keys to display the 1 2 screen then press the MEMORY BOX STORE SET key 2 Select the memory box number then press the STORE key MEMO Memory box number 00 is reserved for the Polling Memory Box Select amode feature MEMORY BOX STORE SET a PRESET POLLING SETTING gt OFF TRANSFER SETTING 1 2 e Hy MONITOR ee Up to 70 boxes POLLING TX RELAY BATCH SEND BULLETIN BOARD 3 Select the desired memory box function Select the CONFIDENTIAL RELAY BATCH SENDING BULLETIN BOARD or GENERAL key then press the OK key feature i SENDING The descriptions of how to set the above memory boxes begin with step 3 which describes how to select the memory box functions The description of how to set the polling memory box begins with step 2 which describes how to select the memory box to be stored 9 62 Set
148. djust the density DARK STANDARD LIGHT Select the option that best matches the document B IMAGE QUALITY This setting is particularly important when sending documents that contain photographs TEXT Use this when sending documents that contain mainly text TEXT PHOTO Use this when sending documents that contain text and photographs or other images with half tones This cannot be used with the Light or Dark exposure settings PHOTO Use this when sending photographs or other images with half tones enhanced NOTICE Text mode requires the least time followed by Text Photo and Photo modes MEMO You can set resolution density and image quality to levels that you use frequently See Setting the Standard Density for Scanning Documents on p 9 15 Mode settings specified before documents are sent return to Standard mode when transmission ends or the preset Auto Clear time is reached Although documents sent with Fine Superfine Ultrafine Photo or Text Photo modes have enhanced clarity transmission takes longer than with normal modes 3 31 Place your documents W For instructions on how to place an original on the platen glass see Placing an Original on the Platen Glass on p 3 10 W For instructions on how to place originals in the ADF see Placing Originals in the ADF on p 3 11 W For instructions on how to place originals in the RDF see Placing Originals in the RDF on p
149. e and time with the Number keys then press the OK key Enter two digits for the year followed by two digit numbers for the date and time MEMO The time must be in the range of 00 00 to 23 59 Example For 3 01 p m enter 1501 The display then returns to that shown in step 3 10 digits 11 01 96 15 00 _ 11 0196 15 00 Press the key to return to the Standard FAX screen 1 23 1 24 Chapter 2 How to Use Basic FAX Functions E The Flow of FAX Operations inserting the Control Card W Entering the Dept ID and Password This chapter describes basic ways of sending and receiving documents by FAX It also tells how to cancel a transmission If you haven t used the machine s FAX functions yet be sure to read this chapter to fully understand them before using them 0000000000 0000000000 The Flow of FAX Operations This section describes the flow of basic FAX operations It explains how to use the machine s basic features shows where related items are described in this manual and describes the machine s overall functions MEMO For details on the following items see the following items in the Reference Manual Turning the Power ON OFF on p 2 2 Loading Paper and Adding Toner on p 5 2 Chapter 4 Clearing Paper Jams Sending Documents 1 Press the key DTA OPTION 2 Insert a Control Ca
150. e Destinations screen 9 33 Deleting Group Dialling Sets Press the GROUP DIALLING key Specify the position for storing One touch dial key entry OK Press the V or A keys to select the Group Dialling destinations you want deleted then press the DELETE key MEMO If you press the V or A keys One touch Speed Dialling and Coded Speed Dialling destinations stored or not stored as a Group Dialling set are displayed You can also specify the One touch Speed Dialling or Coded Speed Dialling keys by entering the destination number with the Number keys Confirm that you want to delete the group dialling set W To delete the set Press the YES key The set is deleted and the display returns to the Store Destination screen E To cancel Press the NO key The procedure returns to step 2 9 34 Setting Transmission Functions rx seras You can set and store the following items in the TX Settings screen Initial Setting and Store Set Item and Description Setting Item See Page Screen No ECM TX ON 9 37 Sets ECM Error Correction Mode transmission ON or OFF OFF PAUSE TIME 2 9 38 Sets the length in seconds of the pause inserted by the PAUSE key from 4 to 11 seconds AUTO REDIAL ON 9 39 Controls whether the machine automatically redials when the other party is busy OFF REDIAL TIMES 2 1 3 This controls how many times the machine automatically redials when the other party
151. e a mistake press the BACK SPACE key to delete the number then enter the correct number When you finish press the OK key on OPTION Continue from step 3 of storing One touch Speed Dialling destinations 9 26 Storing Group Dialling Destinations GROUP DIALLING M Group Dialling lets you select several already stored One touch Speed Dialling or Coded Speed Dialling destinations and store them in a single One touch Speed Dialling or Coded Speed Dialling key This allows you to specify several destinations in a single operation You can store up to 199 One touch Speed Dialling and Coded Speed Dialling destinations in a single Group Dialling set You can also store the group name MEMO In addition to storing destinations you can also set the transmission time See p 9 23 To store destinations in a Group Dialling set you must have first stored them as One touch Speed Dialling or Coded Speed Dialling destinations See Storing One touch Speed Dialling Destinations on p 9 19 and Storing Coded Speed Dialling Destinations on p 9 22 Setting One touch Coded and Directory Dialling Numbers to a Group Select the GROUP DIALLING key Specify the position for storing One touch dial key entry OK Amsterdam Office 516 488 6700 DIRECTORY Specify the One touch Speed Dialling or Coded Speed Dialling Specify the position for numbers to be stored as a Group Dialling set storing
152. e destinations to One touch Speed Dialling or Coded Speed Dialling as a group See Storing Group Dialling Destinations on p 9 27 You can specify two or more destinations at once See Specifying Two or More Destinations on p 3 27 You can set whether to send without pressing the START key after specifying two or more destinations See Setting Transmission Functions on p 9 35 The default for this setting is Yes Before dialling make sure the message READY TO SEND appears in the touch panel display this means the machine is ready to send Ready to send 91408 15 00 3 20 Specifying Destinations Using Number Keys ii as 31 03 15 00 Make sure the machine is ready to send Ready to send AUTO STANDARD STANDARD TEXT AUTO RX RESOL DENSITY Qty _ DIRECT JON OOK REDIAL SPECIAL FEATURES Enter the other party s fax number with the Number keys BACK SPACE 21 If you make a mistake press the BACK SPACE key to delete the number then enter the correct number 2 PAUSE Press this key after entering an outside line access number and before entering the telephone number See Setting the Pause Time on p 9 38 TONE Press this when directly calling an extension line connected to a PBX public exchange line that accepts only push signals from a dial line DT Ready to send Mors 75100 Press to confirm the
153. e list wer 1244 Singapore Office Australia Office Legal Div 516 488 6700 Waiting 416 795 1111 Waiting Press the DONE key The display returns to the Details screen shown in step 2 above Press the DONE key The display returns to the TX Document screen MEMO To return to the Basic Features screen press the RETURN key Resending Failed Transmissions i 77777777 Documents that could not be sent are treated as failed transmissions If you set ERASE FAILED TX see p 9 41 to YES the default setting is NO the documents that failed to transmit are displayed in the TX Document Screen This section describes how to resend failed transmissions from the TX Document Screen MEMO Leaving too many failed transmissions in memory will reduce the amount of available memory See Deleting Received Documents from Memory on p 6 16 You can set whether to save failed transmissions to memory See Setting Whether to Clear Failed Transmissions from Memory on p 9 41 Display the TX Document screen See Displaying the FAX Monitor Screen on p 6 3 Display the Details screen for the document to be resent see p 6 9 then press the RESEND key MEMO If you press the DONE key the display returns to the TX Document Screen Press the YES key The failed transmission is resent TXIRX 1243 To cancel resending press the NO key then proceed to step
154. eceived and transmitted documents These numbers are useful when verifying reports MEMO Transaction numbers 0001 to 4999 are assigned in the order in which documents are sent The transaction number returns to 0001 after 4999 Transaction numbers 5001 to 9999 are assigned in the order in which documents are received The reference number returns to 5001 after 9999 B Communication Results You can use the Communication Results screen to check the communication results of documents For example OK appears when the document was successfully sent or received and NG appears when the transmission or reception failed TX RX Result screen Destination Communication mode Transaction number GD Dialing RETURN 1 40 Time sent received 12 45 ie 4167951111 2242 0K Communication Results MM RE d oie IDA C OK Documents were successfully sent 10 19 RX Legal Div 5581 NG or received 9 28iRX Finance Div 5580 iOK NG Transmission or reception of 8 27 TX Toronto Office 12239 OK documents failed Touch an item 1 DETAILS TX RX DOCUMENT DOCUMENT You can also use the TX RX Result screen to perform the following operations W Printing activity management reports See p 6 24 You can print a list of all received documents in memory to check the information of each of the documents B Checking the details of communication results See p 6 23 If you select a document
155. eceived only from senders that use the correct password Auto Receiving does not work Make sure the machine s receiving mode is not Memory Lock or Transfer Check this in the Basic Features screen Change to Auto Receiving mode in the Special Features mode Quality of printed originals is uneven Make sure the platen glass of the other party s machine is clean Make a few copies using your machine If the copies are not streaked the problem is in the other party s machine Contact the other party and ask them to clean their machine s platen glass and send the document again The machine will not receive to a memory box Make sure the other party is sending to a stored memory box 10 4 Other Problems ME Transmissions are slow Make sure that Density is not set to Auto and Image Quality is not set to Photo If you are sending a document containing only text set Image Quality to Text Make sure Transmission mode is not set to ECM Reception or ECM Transmission If ECM is not necessary cancel ECM Reception or ECM Transmission mode See p 9 37 9 46 Domestic transmissions are fine but error code 018 occurs during overseas calls preventing transmission Make sure a pause is inserted in the telephone number Insert a pause at the end of the telephone number and dial again or change the long distance setting 10 5 Service Call Message If a malfunction oc
156. eception mode MEMO For details on receiving modes see the following Reception modes see About Reception Modes on p 5 2 Changing Receiving modes see Changing Receiving Modes on p 5 3 Reception mode defaults see Setting Reception Functions on p 9 44 Transfer see Transferring Documents Received from Memory on p 6 20 Automatic Receiving MEMO For information on changing reception modes see Changing Receiving Modes p 5 3 When a document is being received the FAX Status lamp on the control panel flashes MEMO Whenthe machine is in Sleep mode the call tone sounds for about two seconds when the FAX first begins to be received even if INCOMING RING is set to When the document is completely received the FAX Status lamp lights showing that a document is stored in memory MEMO The FAX Status lamp lights or flashes even if the machine is in Sleep mode The machine prints the document on copy paper MEMO If the machine runs out of paper the received document remains in memory until more paper is added See Setting Memory Reception When Paper Runs Out on p 9 48 The G3 FAX Board C1 is equipped with a standard 1 MB memory which can hold about 52 pages of A4 size documents This can be increased to approximately 244 pages by adding an optional 3 MB of memory and 628 pages by adding an optional 9 MB of memory
157. ecifications of parts of machine and Chapter 1 How to turn the power ON and OFF Chapter 2 Clearing paper Jarms deer o eta ep Hine en eed a Chapter 5 Loading paper paper drawer stack bypass and adding Chapter 5 Cleaning parts when copies appear dirty Chapter 5 How to set common specifications for the following functions sseeeeeeeeeenee Chapter 3 Settings in the screen when power is turned ON Setting on display by Initial function Setting for different size originals in RDF for purposes other than copy functions Setting Automatic Exposure Adjustment Setting the entry tone error tone and job complete tone Setting whether or not each drawer is subject to Auto Drawer Switching Setting paper size and icon for special cassettes Setting on envelope cassettes Setting the size entry screen Selecting TRAY functions Setting the printing order in copy FAX and printer operations Setting the system setting password Restricting FAX with control card users Setting the Dept ID for managing the number of prints by department Returning Custom Common Settings to their defaults Setting Auto Clear Time and Auto Sleep Time Setting the current date and time Facsimile Manual Se Names and functions of parts when using the FAX functions of the
158. ection assume that you are operating from the TX Settings screen 9 36 Setting Whether to Use ECM Transmission ECM TX MEM Your machine features the ability to send using Error Correction Mode ECM The machine s initial setting is ON When using ECM mode the machine continuously checks the communications status to prevent errors from occurring MEMO Even if communications are carried out in the ECM mode image errors can still occur depending on the condition of the telephone line If line problems do occur communications may take longer than normal while the machine works to correct errors in the transmission If the other party is not using ECM mode communications are carried out in regular mode Press the W or A keys to display the 1 3 screen then press the Select amode feature ECM TX key erie gt ON PAUSE TIME 25 AUTO REDIAL gt ON 1 3 Select the ON or the OFF key then press the OK key The display returns to TX Settings screen 1 3 9 37 Setting the PAUSE TIME PAUSE TIME When you register a long distance number or machine is connected to an extention you may have to insert a pause either within or after the number For long distance dialling the location and length of the pause may differ depending on the telephone system This section describes how to set the pause time in seconds MEMO Pauses entered at the end of dialed telephone numb
159. ed ricco tho iv display ia s aceon amiss ee RX PAGE FOOTER key Sy eae gt OFF Select the ON or OFF key then press the OK key RX PAGE FOOTER The display returns to RX Settings screen 3 3 9 49 System Management Settings system settings The following items can be stored and set in the System Settings screen Initial Setting Screen Store Set Item and Description and Setting Item See Page number RX RESTRICT ON 9 52 This allows you to prevent your machine from receiving documents that are not stored to OFF One touch Speed Dialling or Coded Speed Dialling key destinations TX START SPEED 14400 bps 9 53 This allows you to change the transmission speed when a poor telephone line increases 9600 bps sending time 7200 bps 4800 bps 1 3 2400 bps RX START SPEED 14400 bps 9 54 This enables you to change the receiving speed when a poor telephone line increases 9600 bps receiving time 7200 bps 4800 bps 2400 bps REMOTE CONTROL ON 9 55 Set whether to enable the use of the Remote Control Fearure OFF 8 digits number RX PASSWORD No setting 9 56 This password is based on the ITU T standard and enables you to set a password for up to 20 characters verification with the password sent with a received document The password is used to including numerals 2 3 verify received documents for which no ITU T standard subaddress is set Documents and spaces cannot be rec
160. ed Areas of Originals and Originals with Shadows Erased IMAGE 4 14 Erasing Shadows from Originals ORIG FRAME 4 15 Designating Areas of the Original AREA 16 4 17 e Clearing Designated Areas CLEAR AREA tnn nite nennt 4 19 W Checking Originals Before Sending Them TEST PRINT 1 eres iere seine anna an nana nana ana aan nana nana mauu a 4 21 W Sending a Two page Original as a Single Page 2 ON 1 TX 4 23 Chapter 5 Receiving Documents eeeeeeiee eese eiseeeene nennen nnn annnn nana sinn a natns asta ns sn sss sn sss sns asm sss sR nennen nennen nen 5 1 Receiving Modes RX MODE P S 5 2 CHANGING RECEIVING MOGOS c ccenccosscettssesezscersascscettapsrescpeosehitnestasssessteneiactinedepharcduenoutsitystensesihcecd ten Fee ieu a Past etie 5 8 W Receiving Documents 5 6 Automatic Receiving 5 6 W Printing Received Documents 5 8 e Paper on Which Received Documents are Printed 5 8 e Orientation and
161. ed Dialling or Redialling See Specifying a Destination on p 3 20 You can specify the next destinations using Number Key Dialling Redialling One touch Speed Dialling Coded Speed Dialling or Directory Dialling MEMO If you store the DIRECTORY key as a standard key see Setting Standard Keys 1 and 2 on p 9 14 you can specify the destination in the directory after One touch Speed Dialling Coded Speed Dialling or Redialling To Continue Specifying Destinations After Directory Dialling Specify the destination with Directory Dialling MEMO 0 Oc SALES DEPT 1 For information on specifying with directory see Specifying with Directory on p 3 25 Oc SALES DEPT 2 Oc Legal Div Oc Finance Div Specify the next destination W When specifying with Directory Dialling Oc SALES DEPT 1 Press the DIRECTORY CONTENTS key 9 Oc SALES DEPT 2 Display the directory then specify the destination Oc Legal Div Oc Finance Div E When specifying with Number Key Dialling Redialling or Coded Speed Dialling Display the Basic Features screen You can specify the next destination using Number Key Dialling Redialling One touch Speed Dialling Coded Speed Dialling or Directory Dialling 3 29 To Continue Specifying Destinations with Group Dialling 1 Store two or more destinations to One touch Speed Dialling or Coded Speed Dialling key as a group S
162. ee Storing Destinations on p 9 27 2 Specify the desired destinations using One touch Speed Dialling or Coded Speed Dialling keys that have been stored for Group Dialling 3 30 Setting Resolution Density and Image Quality to Match the Original RESOL DENSITY IMAGE QUALITY To ensure that the receiving FAX gets an easy to read document set the resolution density and image quality to match the originals you are sending An asterisk indicates default settings B RESOLUTION RESOL STANDARD Use when the characters are standard size FINE Use to send documents at twice the detail of Standard mode SUPERFINE Use to send documents at four times the detail of Standard mode If the receiving FAX does not support this mode the document will automatically be sent in Fine mode ULTRAFINE Use to send documents at 16 dots mm x 15 4 lines mm during memory reception or 400 x 400 dpi during direct reception If the receiving FAX does not support this mode the document will automatically be sent in Super fine or Fine mode MEMO Superfine and Ultrafine modes are only available when the optional memory has been installed When using Ultrafine mode with the Image Quality mode to Photo some documents may transmit slowly If the receiving FAX does not support Super fine or Ultra fine modes documents will be sent at the resolution of the receiving FAX B DENSITY AUTO Use to automatically a
163. eed Dialling or Coded Speed Dialling information or all set Custom FAX Settings One touch Speed Dialling List 1 This list shows the One touch Speed Dialling destinations stored in the machine 11 11 96 MON 01 24 FAX 516 328 5841 OC U S A 001 EEEE EEE DE EEEE LII 1 TOUCH SPD DIAL LIST 1 agg CONNECTION TEL CONNECTION ID MODE E 011i2101 1250 OCE U S A REGULAR TX I 021 1 432 2060 OC FE PTE LTD REGULAR TX 031 516 488 6700 OC AUSTRALTA REGULAR TX 04 GROUP DIAL NORTH AMERICA REGULAR TX 12 00 11 10 One touch Speed Dialling List 2 This list details all information relating to a particular One touch Speed Dialling key 11 11 96 MON 01 24 FAX 516 328 5841 OCE U S A Moot He SRC eT ee ee dos dest do d 1 TOUCH SPD DIAL LIST 2 uk 01 CONNECTION TEL 2101 1250 CONNECTION ID OC U S A TX SPEED 14400 bps 0 MODE REGULAR TX 02 CONNECTION TEL 1 432 2060 CONNECTION ID OCE FE PTE LTD TX SPEED 14400 bps 0 MODE REGULAR TX 03 CONNECTION TEL 516 488 6700 CONNECTION ID OCE AUSTRALIA TX SPEED 14400 bps 0 MODE REGULAR TX 04 CONNECTION TEL GROUP DEAL CONNECTION ID NORTH AMERICA TX START TIME 1 12 00 2 15 00 3 18 00 4 5 11 11 Coded Speed Dial List 1 This list shows the Coded Speed Dialling destination
164. een is made up of two screens 1 2 and 2 2 TORE DESTINATIONS FILE i SETTINGS PRINTER i REPORT SETTINGS i SETTINGS Press the W or A keys to display the desired screens and make the required settings Printer Settings Screen 1 2 screen OF RX COPIES SELECT CASSETTE RX REDUCTION M MONITOR 2 2 screen PRINT IN RX ORDER TWO SIDED PRINT N ON 1 LOG oO MONITOR The descriptions in the rest of this section assume that you are operating from the Printer Settings screen 9 95 Setting the Number of Received Documents to Print OF COPIES Set the number of copies the machine makes when printing received documents MEMO The initial setting is 1 1 Press the V or A keys to display the 1 2 screen then press the ect amode feature OF RX COPIES key OF RX COPIES 1 SELECT CASSETTE RX REDUCTION gt ON 1 2 Press the keys to set the number of copies to make then fe 2 press the OK key OF RX COPIES 1 99 MEMO The number of copies must be from 1 to 99 You can increase or decrease the entered values directly with the keys in the touch panel display You can also enter the number of copies directly with the Number keys 3 The display returns to Printer Settings screen 1 2 9 96 Setting Alternate Paper Cassettes SELECT CASSETTE
165. eived if they have no password or if their passwords do not match your machine s t gt sw ON 9 57 This allows you to use services from the remote maintenance centre OFF gt SWITCH PASSWORD This restricts access to your machine R KEY SETTING PSTN 9 58 Sets the type of the PBX through which your machine is connected PBX PSTN Your machine is connected to the outside line PBX Your machine is connected through a PBX If set to PBX you can set the access method to PREFIX HOOKING or EARTH CONNECTION 3 3 M KEY SETTING UK only No setting 9 59 Sets the access code when using an altenative long distance service such as the 2300 Service of Mercury Communications Limited 9 50 Calling Up the System Settings Screen ii 7 7 Press the SYSTEM SETTINGS key in the Custom FAX Settings elect a feature Screen DESTINATIONS TXSETTINGS RXSETTINGS SETTINGS PRINTER REPORT SETTINGS i SETTINGS The System Settings screen appears The System Settings screen is made up of two screens 1 3 2 3 and 3 3 Press the V or A keys to display the desired screens and make the required settings System Settings Screen 1 3 screen 2 3 screen Select amode feature Select amode feature RX RESTRICT 1 REMOTE CONTROL gt OFF gt OFF TX START SPEED 1 RX PASSWORD 14400bps RX START SPEED o sw 14400bps 2 3 3 3 screen A Select amode feature
166. em TEST PRINT This mode enables you to scan and print documents under the same conditions they will be sent This enables you to estimate how the document will look on the receiving FAX before you actually send it MEMO Since the documents appearance depends on the receiving FAX it may look different from the results of Test Print mode Check documents one at a time when using Test Print mode on documents placed on the platen glass Place your originals W For instructions on how to place an original on the platen glass see Placing an Original on the Platen Glass on p 3 10 W For instructions on how to place originals in the ADF see Placing Originals in the ADF on p 3 11 W For instructions on how to place originals in the RDF see Placing Originals in the RDF on p 3 14 Set the FAX mode See Preparing to Use Document Editing Modes on p 4 3 Press the TEST PRINT key in the Special Features screen Do you wish to test print The settings of the current mode appear RESOL STANDARD MEMO DENSITY STANDARD P 3 x IMAGE TEXT You can display the resolution density image quality and document QUALITY size DOCUMENT SIZE 4 21 Make sure the settings are OK then press the START TEST PRINT key The original is scanned and printed using the current mode MEMO To cancel printing press the CANCEL key You can now send the document in the usual way
167. en entering the reception password press the BACK SPACE key to delete the password then enter the correct password The display returns to the RX screen 9 78 GENERAL MEMORY BOX screen RX TX POLLING TX RX Screen X RX PASSWORD SELECT ORIGINAL UNIT PRINT RX DOCUMENT RX PASSWORD up to 20 digits 5432108 B Select Orig unit Specify the Original rom One touch Coded irectory To select the original unit Press the ON key The display on the right appears Specify the original units from the destinations stored in ONE TOUCH DIALLING CODED DIALLING and DIRECTORY MEMO if you make a mistake when specifying the destination press the V or A keys to display the original unit and select it Then press the DELETE key to delete the item The display returns to the RX screen When not selecting the original unit Press the OFF key W PRINT RX DOCUMENT To print reception documents Press the ON key The display on the right appears Select printing of reception documents with the AUTO key or MANUAL key The display returns to the RX screen When not printing reception documents Press the OFF key When you finish making reception settings press the OK key The display returns to the screen for setting the General Memory POLLING TX Box 9 79 BW When ON is selected for TX The display on the right appears TX DESTINATION TX DO
168. ent with this password DELETE DOCUMENT ON 9 75 This controls whether the machine deletes documents from the bulletin board memory box after they OFF have been sent 9 73 Select the BULLETIN BOARD key then press the OK key O1 Select a Memory Enter th for th Enter the box name then press the OK key f OTT SS up to 24 BULLETIN BOARD MEMO Youcan enter up to 24 letters for the box name in UPPER LOWER and OTHER modes For details on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 in the Reference Manual If you don t want to set a new box name press the OK key without entering anything Set a password then press the OK key 01 amp Set password MEMO Enter a password of up to four digits with the Number keys You can also omit the password This password is used to protect the confidentiality of documents in this memory box 1234 Press OK if no settings need to be made Enter the subaddress and RX password then press the OK key MEMO Enter up to 20 digits including numerals and spaces for the subaddress and RX password If you make a mistake when entering the subaddress and RX password delete the character with the BACK SPACE key then enter the correct character 9 74 Select the ON key to delete documents from the memory box 01 BULLETIN BOARD SETTINGS
169. er Key Dialling Redialling One touch Speed Dialling Coded Speed Dialling or Directory Dialling See Specifying a Destination on p 3 20 Ready to send 21703 15 00 5164887600 STANDARD STANDARD RESOL DENSITY MAGE 3 3 4 Press the START key The document is then scanned to memory and the amount of memory remaining is displayed W When the originals are in the ADF or RDF The machine begins scanning the originals To cancel scanning press the CANCEL key in the touch panel display or the STOP key on the control panel When the original is on the platen glass 208 The machine begins scanning the original on the platen glass B 51 64887600 To send additional originals remove the first original place the next original and press the START key STANDARD STANDARD TEXT AUTO RX NECS Scan next pg Start key End gt 1 When manually changing the scanning size of the next pecify the document size original press the DOCUMENT SIZE key The display shown on the right appears Select the new document size then press the OK key When all originals have been scanned press the DONE key To cancel the transmission press the CANCEL key in the touch panel display or the STOP key on the control panel MEMO For instructions on canceling a transmission see Canceling a Transmission on p 2 5
170. er s name and the unit name your company s name or department s name See Storing the Company Name and Department Name on p 1 20 and Storing Individual s Names on p 9 7 Destination name The name of the destination stored when using One touch Speed Dialling or Coded Speed Dialling See Storing Destinations on p 9 17 Page number MEMO You can send documents even if you haven t stored your sender information You can also disable the printing of the sender information See Storing Sender Information on p 9 8 When documents are sent the stored sender information is printed in the following format on the recording paper output from the receiving FAX Some FAX models also display all sender information during transmission Date Time Telephone no Sender s Destination Page number name name 05 05 96 15 00 404 448 1430 SALES gt Atlanta Office Z001 Sender information MEMO If you store the sender s name it will appear the sender information instead of the unit name The receiving party s name is printed when you ve stored that name for One touch Speed Dialling or Coded Speed Dialling NOTICE For details on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 in the Reference Manual Be sure to read this chapter before storing settings after installing the machine and before using the machine s FAX functions
171. ers are always 10 seconds long 1 eas fe SAT oes SHED Se sacar aot ri ED PAUSE TIME key ECM TX gt ON PAUSE TIME 2SEC AUTO REDIAL gt ON Set the pause time with the Number keys or the keys then press the OK key Set MID pause time 4 11 MEMO The pause time must be from 4 to 11 seconds You can also increase or decrease the entered values directly with the H keys in the touch panel display 7 1 4 ip FAX MONITOR 3 The display returns to TX Settings screen 1 3 9 38 Automatic Redialling When the Other Party is Busy AUTO REDIAL a The Auto Redial feature lets your machine automatically resend documents when the other party is busy or does not respond or when a transmission error occurs Initial setting Auto Redial This section describes Auto Redial settings When using Auto Redial your machine waits for two minutes before automatically redialling the other party and outputs a transmission error report See p 9 104 B Redial Times This is the number of times the machine redials automatically Initial setting two times W Redial Interval This is how long the machine waits before automatically redialling the other party Initial setting two minutes W TX Error Redial This controls whether the machine redials when a transmission error occurs and determines which pages of the document to resend Initial setting error amp
172. es RX Receiving Documents Printing Received Documents 0000000000 0000000000 0000000000 Receiving Modes rx This machine is provided with three receiving modes Automatic Receiving Memory Lock and Transfer This section describes these three receiving modes and tells how to manually switch between them W Automatic Receiving mode AUTO RX When the incoming call is a FAX document the machine automatically receives and prints the document B Memory Lock mode MEMORY LOCK When the machine is in Memory Lock mode documents are stored in memory and are printed when the machine is taken out of Memory Lock mode MEMO You can set a password to limit changing to Memory Lock mode See Saving Received Documents to Memory on p 9 90 You can set the time to receive documents in memory See Saving Received Documents to Memory on p 9 90 B Transfer mode TRANSFER When the machine is set to Transfer mode it transfers all documents it receives to a preset destination MEMO You can set the destination to transfer documents See Transferring Received Documents on p 9 86 You can set the time to transfer documents See Transferring Received Documents on p 9 86 You can set a password to limit access to Transfer mode settings See Transferring Received Documents on p 9 86 Changing Receiving Modes Mmmm Make sure t
173. estination to be deleted then press the DELETE key A confirmation screen appears Press YES to confirm the deletion Press NO to cancel the deletion and return to the document destination display W To correct a destination Select the destination to be corrected then press the CHANGE key Correct the destination then press the OK Correct the destination key The destination is corrected using the Number keys MEMO Press the lt q or gt keys to move the cursor to the character after the number to be corrected then press the BACK SPACE key to delete that character Then enter the correct number with the Number keys You can only correct destinations that were specified with the Number keys Press the DONE key The display returns to the Details screen shown in step 2 Press the DONE key The display returns to the TX Document screen MEMO To return to the Basic Features screen press the RETURN key 6 13 Changing the Document Transmission Time MEM You can use the Details screen to change the preset time Specified in Delayed TX mode that a document is to be sent 1 Display the TX Document List screen See Displaying the FAX Monitor Screen on p 6 3 Display the Details screen for the document whose transmission 2 time you want to change see p 6 9 then press the CHANGE key TIME RESEND 3 Press the TX START TIME key Select item you want to change
174. estinations on p 9 19 SPT ST A IE EI a 31703 15 00 Make sure the machine is ready to send Ready to send B STANDARD STANDARD TEXT AUTO RX RESOL DENSITY ME DIRECT CEN WETTE SPECIAL FEATURES Press a One touch Speed Dialling key that has a destination stored to it The FAX number and name stored under the One touch Speed Ready to send 21403 15100 Dialling key appear in the touch panel display 5164887600 01 Canon Inc STANDARD STANDARD TEXT RESOL DENSITY MAGE You can now send the next document in the usual way MEMO You can specify the next destination with Redialling Number Key Dialling One touch Speed Dialling or Coded Speed Dialling 3 23 Specifying with Coded Speed Dialling CODED DIALLING EBENEN Specify the destination with a three digit Coded Speed Dialling Number MEMO To use this feature you must store the destinations beforehand See Storing Coded Speed Dialling Destinations on p 9 22 Ready to send Ano 15 00 Make sure the machine is ready to send STANDARD STANDARD TEXT AUTO RX RESOL DENSITY NE Soma ON HOOK REDIAL SPECIAL FEATURES Press the CODED DIALLING key ps to send 18 00 STANDARD STANDARD TEXT AUTO RX RESOL DENSITY DIRECT CE E ren SPECIAL FEATURES Enter a Coded Speed Dialling Number 000 to 139 for the Ready
175. etailed Information On Transmitted Documents BENE You can display the Details screen to check the details of each transmitted document In this screen you can check the date and time that the document was sent as well as the number of pages in the document When using sequential broadcast to send documents to two or more destinations the Details screen also lets you check the documents destinations Press to display the destinations of sequential broadcast documents The transmission start time time the document is scanned is displayed here for Press to print the delayed transmitted documents See transmitted documents p 7 4 Press to resend documents that failed to transmit or documents waiting for Press to change the transmission redialling destinations of documents Display the TX Document screen See Displaying the FAX Monitor Screen on p 6 3 Press the V or A keys to display the document whose details you want to confirm then select the document Press the DETAILS key 21011250 1243 Sending 1 482 2060 1247 Waiting 11246 Waiting C Touch an item 6 9 The Details screen for the selected document appears in the touch panel display W To check the destinations of sequential broadcast documents Press the BDCST LIST key A list of sequential broadcast destinations appears If the list contains more than six destinations press the W or A keys to scroll th
176. ey Operations on p 1 8 Touch Panel Display ME Basic Features Screen When you press the key on the control panel the Basic Features screen appears in the touch panel display When READY TO SEND appears in this screen the machine is then in Standby mode you can send documents in the usual way The Basic Features screen also lets you check the machine s communications status when sending or receiving faxes Date amp Time This shows the current This displays the current date and time Document Size mode This shows the current resolution This displays the size of the original tl density and image quality settings is displays the size of the original currently in the machine DIRECT Press this when sending faxes by direct transmission See p 3 6 RESOL DENSITY IMAGE QUALITY Press to match the resolution density and image quality to that of the document you are sending See p 3 31 Ready to send Ao emp 8 STAMP Press to stamp scanned originals See p 3 18 STANDARD STANDARD TEXT AUTO RX RESOL DENSITY Mr i71 DIRECT CODED m ONHHIOOK REDIAL Press when calling from an ME SPECIAL FEATURES 3 Dialing extension See p 7 10 Press to display the Special Features screen or set the Special Features mode See p 1 4 CODED DIALLING Press to set a destination stored for Coded Speed Dialling See p 3 24 FAX MO
177. f related items Symbols Used in This Operator s Manual WARNING Indicates an operation that may lead to death or injury if not performed correctly Always follow these warnings 4 CAUTION Indicates an operation that may lead to injury or property damage if not performed correctly Always follow these cautions re REQUEST Indicates important items or prohibited actions to follow when operating the machine Always follow these to avoid injury or damage to the machine NOTICE Indicates operational warnings Always read these to make sure you operate the machine correctly MEMO Indicates notes for operation or additional explanations You should read these This manual uses the following symbols key names and unit names Key on control panel START key RDF G1 Recirculating Document Feeder RDF Key on touch panel display OK Platen Cover Type Platen cover When options or accessory boards are mounted on the machine this manual refers to the machine simply as the 3121 The screen shots of the touch panel display used in this manual are those taken when G3 FAX Board C1 Multi output Tray B2 and 3121 Cassette Feeding Unit L1 are attached to the 3121 Note that screen shots of the touch panel display do not include functions that are available only with particular options and accessories Describes options and models on which the
178. for everyday transfer Press the EVERYDAY key The display on the right appears Enter the times for 1 to 5 with the Number keys then press the OK key amp EVERYDAY 00 00 23 59 You can enter up to five times to be used in a day Eoo 210 Ji The time must be in the range of 00 00 to 23 59 5 The display returns to the TRANSFER SETTING screen To set the day Press the SELECT DAYS key The display on the right appears Select the day from SU Sunday through SA Saturday Then enter the times for 1 to 5 with the Number keys and press the SETTINGS BY DAY OK key 00 00 23 59 MEMO You can enter up to five times to be used in a day The time must be in the range of 00 00 to 23 59 The display returns to the TRANSFER SETTING screen To set TRANSFER START TIME OFF Press the OFF key then press the OK key The display returns to the TRANSFER SETTING screen TRANSFER ENDING TIME W Transfer ending time To set the transfer ending time Press the TRANSFER ENDING TIME key The display on the right appears MEMO f you aren t setting the transfer ending time do not press the TRANSFER ENDING TIME key 9 88 To set for everyday transfer Press the EVERYDAY key The display on the right appears amp y EVERYDAY 00 00 23 59 Enter the times for 1 to 5 with the Number keys then press the OK key MEMO You can
179. he control card from the machine The touch panel display shows the screen for inserting the control card NOTICE After removing the control card you must insert it again to be able to send documents by FAX 2 9 Entering the Dept ID and Password If you set the machine to use Dept ID Management see Setting the Dept ID for Managing the Number of Prints by Department on p 3 20 in the Reference Manual you will need to enter the department ID and password before you can use FAX functions MEMO If you press the key when the control card is in use the message PLEASE INSERT A CONTROL CARD appears in Operations After Turning the Power ON Press the key The screen on the right appears 1 the touch panel display See Inserting the Control Card on p 2 8 MEMO For the steps to follow while the machine is warming up after turning the power ON see Turning the Power ON OFF on p 2 2 in the Reference Manual f Enter Dept ID and password Once operation is finished ress the ID key in the upper right corner d MONITOR Press the DEPT ID key and enter the department ID MEMO Enter the four digit department ID with the Number keys f you make a mistake when entering values press the CLEAR key and enter the values again Press the PASSWORD key then enter the password with the Number keys MEMO Enter the four digit
180. he machine is ready to send then press the SPECIAL Ready to send Aor ei FEATURES key STANDAFD STANDARD TEXT AUTO RX IMAGE QUALITY 5 Press the MODE key Select the AUTO RX mode W To set Memory Lock Transfer to OFF Press the OFF key for Memory Lock and Transfer MEMORY LOCK TRANSFER The display on the right appears Enter the Memory Lock Transfer passwords amp amp Enter the password to cancel Memory Lock MEMO This operation is not required if you have not set Memory Lock Transfer passwords M MONITOR 5 4 E To set Memory Lock Transfer to ON Select the AUTO RX key then press the ON key for Memory Lock and Transfer The display on the right appears Enter the Memory Lock Transfer passwords MEMO This operation is not required if you have not set Memory Lock Transfer passwords B Enter the password to cancel Transfer mode Select RX mode MEMORY LOCK ON TRANSFER amp Enter the password for Memory Lock to begin B Enter the password for Transfer mode to begin Press the DONE key The display returns to the Special Features screen Press the DONE key The display returns to the Basic Features screen 5 5 Receiving Documents No special operations are needed to receive documents because machine is received in Auto Receiving mode When the incoming call is a FAX doc
181. her Party is Busy on p 9 39 3 5 Direct Sending Place your originals W For instructions on how to place an original on the platen glass see Placing an Original on the Platen Glass on p 3 10 W For instructions on how to place originals in the ADF see Placing Originals in the ADF on p 3 11 W For instructions on how to place originals in the RDF see Placing Originals in the RDF on p 3 14 NOTICE In the Direct Transmission mode only one original can be scanned and sent at a time when placed on the platen glass Make sure the machine is ready to send then press the 23 DIRECT key A tick v appears in the box to the left of DIRECT Select a FAX mode in the Basic Features and or Special Features Screen 3 6 Ready to send EE 15 00 STANDARD STANDARD TEXT AUTO RX RESOL DENSITY M DIRECT CEN LEN SPECIAL FEATURES Ready to send ANUS 15 00 STANDARD STANDARD TEXT AUTO RX RESOL DENSITY MAGE PM DIRECT CODED DIALING oNHook REDIAL SPECIAL FEATURES PROCESSING 31 03 15 00 Specify the destination See Specifying a Destination on Ready to send 3 20 B 5164887600 STANDARD STANDARD TEXT Specify the destination using Number Key Dialling Redialling One RESOL DENSITY MAE touch Speed Dialling Coded Speed Dialling or Directory Dialling See Specifying a Destination on p
182. her a received document is stored in memory or is waiting to be printed due to lack of paper in the machine RX Document List screen Sender Transaction number Time received 4 2243 Received Document Status MEMORY LOCK Received documents are 5163285841 i stored in memory TH TXRX DOCUMENT D RESULT You can also carry out the following operations in the Received Document List screen B Deleting Received Documents from Memory See p 6 16 You can erase selected received documents from memory E Printing a DOC Memory List See p 6 18 You can print a list of all received documents in memory to check the information of each of the documents E Displaying the Details screen to check the details of received documents See 6 19 If you select a document and press the DETAILS key the Details screen appears in the touch panel display In this screen you can check the date and time that the document was received and the number of pages in the document Details screen Press to transfer the received documents W Transferring received documents from memory See p 6 20 You can transfer received documents from memory This is useful for example if the machine runs out of paper and cannot print the document Deleting Received Documents from Memory MEMM Received documents stored in memory are displayed in the RX Document screen This section describes how to
183. ination on p 3 20 If you make a mistake when specifying the original relay unit press the V or A keys to display the relay destination and select it Then press the DELETE key To leave original relay units unrestricted Press the OFF key PRINT RX DOC To print received documents press the ON key When not printing received documents press the OFF key TX RELAY REPORT To send relay transmission results to the sender press the ON key When not sending the report press the OFF key RELAY START TIME To set the relay start time Press the ON key The display on the right appears Set the time to start relay transmission with the Number keys then press the OK key MEMO The time must be in the range of 00 00 to 23 59 The display returns to the RELAY SETTING screen When not setting the relay start time Press the OFF key ORIG RELAY UNIT RESTRICTION PRINT RX DOCUMENT TX RELAY REPORT RELAY START TIME 01 Specify the relay destination pecify from One touchiCoded isling or from Directory i Touch item Time C 3 00 00 00 23 59 9 69 Press the OK key SETTINGS spent vm PRINT RX DOCUMENT TX RELAY REPORT N RELAY START TIME OFF Make sure the stored settings are correct then press the OK key Function RELAY Box name RELAY Password 1234 Sddress 9876 RXPASSWORD 5432 if RELAY DSTN
184. ines whether your machine will only relay documents sent from a particular FAX machine original OFF relay unit ORIG RELAY UNIT Sets the original relay unit DESTINATION Registers the destinations that documents sent from the original relay unit will be relayed to Be sure to set these destinations you can use One touch Speed Dialling Coded Speed Dialling or Directory Dialling PRINT RX DOC ON Determines whether to print received documents OFF TX RELAY REPORT ON Determines whether the machine sends the relay transmission results to the machine that sent the OFF document RELAY START TIME Sets the time at which transmission starts Select the RELAY key then press the OK key No initial setting 00 00 to 23 59 01 Select a Memory box feature GENERAL 9 67 Enter the box name then press the key MEMO Youcan enter up to 24 letters for the box name in UPPER LOWER and OTHER modes For details on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 in the Reference Manual Set the password then press the OK key MEMO Enter the password of four digits with the Number keys You can also omit the password Enter the subaddress and RX password then press the OK key MEMO Enter up to 20 digits including numerals and spaces for the subaddress and RX password To cancel press the C
185. ing is to use all paper sources drawers stack bypass except the stack bypass You can set the machine to reduce received documents by 70 9096 95 or 9796 if the document is larger than any of the available paper sizes See Setting Whether to Print Received Documents at a Reduced Size on p 9 97 You can change the order in which paper sizes are selected See Setting Alternate Power Cassettes on p 9 96 You can set the machine to print received documents on both sides of the paper See Setting Whether to Print Received Documents on Both Sides of the Paper on p 9 101 Orientation and Order in Which Received Documents are Printed Received documents printed face down the order in which the pages received Checking and Changing the Chapter Communications Status This chapter describes modes for checking the transmission and reception status of FAX documents and explains how to check transmission and reception results 1 17 88 21011250 1 482 2060 SALES DEPT i 2 516 488 6700 UNITS i RX TXURX DOCUMENT RESULT 0000000000 0000000000 00O H OOGO OOOO 4 Q wv le Checking and Changing the Communications Status Fax monitor You can use
186. ions Status With Activity Management Reports on p 11 2 aia T la cocoa MEMORY BOX REPORT key TX REPORT p FOR ERROR ONLY RX REPORT gt OFF MEMORY BOX REPORT gt ON 2 Select the ON or the OFF key then press the OK key The display returns to Report Settings screen 1 2 9 106 Setting Printing of Activity Reports ACTIVITY REPORT Set whether to print Activity Reports MEMO The initial setting is ON For an example of an Activity Report see Checking the Communications Status With Activity Reports on p 11 2 Press the v or A keys to display the 2 2 screen then press the elect amode feature ACTIVITY REPORT key ACTIVITY REPORT Select how to print Activity Reports CTIVITY REPORT W To automatically print Activity reports AUTO PRINT Select the ON key for AUTO PRINT To set to OFF select the OFF key TX RX SEPARATE E To print separate TX RX reports DAILY REPORT TIME Select the ON key for TX RX SEPARATE To set to OFF select the OFF key W To print Activity Reports at a specified time Press the ON key for DAILY REPORT TIME The display on the right appears Enter the time to start printing the Activity Report with the Number keys then press the OK key 00 00 23 59 To set to OFF press the OFF key MEMO 23 00 The time must be in the range of 00 00 to 23 59 The d
187. is connected to an extension the outside line access number is stored before telephone numbers A pause time i e the amount of time the unit waits after dialling the outside line access number when calling from an extension can also be stored together with these numbers W international Dialling A pause time i e the amount of time the unit waits after dialling the international telephone number can be stored together with an international telephone number E Dialling with an Alternative Telephone Network UK only If you subscribe to an alternative long distance service such as the 2300 Service of Mercury Communications Limited you can use this service by using the M key In this case the M key is pressed first before dialling a telephone number A pause time an amount of time that the unit waits after dialling an alternative telephone network access number can also be stored with these numbers It is also possible to store telephone numbers for Coded Speed Dialling or One Touch Speed Dialling However before you can use an alternative long distance service you must first make sure that an access code is registered in the System Management Settings See System Management Settings on p 9 51 7 9 Calling from an Extension Only the procedure for entering telephone numbers is described here See Selecting the R key Setting on p 9 58 for setting the R key 1 Press the key 2 Enter the p
188. isplay returns to the Activity Report screen 9 107 When you finish making settings press the OK key The display returns to Report Setting screen 2 2 9 108 Printing Lists Print The machine can print the following lists Print Item and Description 1 TOUCH SPEED DIAL LIST 1 This prints a list of One touch Speed Dialling destinations 1 TOUCH SPEED DIAL LIST 2 This prints a detailed list of One touch Speed Dialling destinations CODED SPEED DIAL LIST 1 This prints a list of Coded Speed Dialling destinations CODED SPEED DIAL LIST 2 This prints a detailed list of Coded Speed Dialling destinations GROUP DIAL LIST This prints a list of Group Dialling destinations USER S DATA LIST This prints all Custom FAX Settings See Page 9 111 9 112 9 112 9 112 9 113 9 113 Screen number 1 2 1 2 9 109 Calling Up the Print List Screen Press the PRINT LIST key in the Custom FAX Settings screen Select a feature i SETTINGS P TXSETIINGS RXSETTINGS The Print List screen appears The Print List screen is made up of two screens 1 2 and 2 2 Press the V or A keys to display the desired screens and make the required settings Print List Screen 1 2 screen 2 2 screen 1 TOUCH SPEEDDIALLIST1 f _ CODED SPEED DIAL LIST 2 1 TOUCH SPEED DIAL LIST 2 PO GROUP DIAL LIST CODED SPEED DIAL LIST 1 L d USERS DA
189. ission The power switch on the control panel can be turned OFF while you are not using your machine When the preset time is reached documents set for timer transmission are still sent from memory Chapter 1 1 Appendix This chapter describes and shows examples of the Activity Management Reports and lists you can use to help track your machine s activity This chapter also lists the machine s specifications and provides indexes 0000000000 000000000 Activity Management Reports and Lists You can print Activity Management Reports and lists from your machine to check the status of its transmissions and receptions Checking the Communications Status with Activity Management Reports ke Activity Management Reports allow you to check the results of your machine s transmissions and receptions Various types of Activity Management Reports are available including Transmission Reports and Failed Transmission Reports You can also set the machine to print reports automatically after transmission and reception Transmission Reports The machine can print two types of Transmission Reports TX Reports These can be printed after each transmission Failed TX Reports These reports print out if the other party does not reply or if an error prevents communications between your machine and the other party TX Report 96 02 28 WED 16 39 fg 001 FAO RR AIR RR BER
190. key before entering the extension number when directly calling an extension number connected to a PBX Public Switched Telephone Network that accepts only touch tone signals from a rotary dial line DT Press this key to confirm the dial tone in the middle of the facsimile number before dialling the rest of the number A dot will be displayed Press this key to enter in your facsimile number R Press this key before entering the telephone number to enter the PBX type through which your machine is connected Before you can use this key you have to set it See Selecting the R key Setting on p 9 58 M Press this key before dialling the number when using an alternative longdistance service such as the 2300 Services of Mercury Communication Limited Before you can use this key you have to register it See Selecting the M key Setting on p 9 59 OPTION Press this key when setting optional communication settings such as a set time or subaddress See p 9 23 SPACE Press this key to insert a space between numbers NOTICE Pauses or spaces cannot be entered before telephone numbers Enter the name then press the OK key 3 Enter the Name Australia Office li up to 24 4 letters MEMO CRPUTMGOE 7 You can enter up to 24 characters in the UPPER LOWER and OTHER Ua modes Youcan also omit names by pressing the OK key without first entering characters For details
191. lect a mode The key then becomes highlighted When particular modes cannot be used because of the machine s status or settings those modes appear lightly dimmed in the display Modes that cannot be used in combination with modes already selected are lightly dimmed Example When the 2 On 1 mode is specified the Scanning mode is lightly dimmed Modes that are unavailable because of the machine s model or equipment options are not displayed Example If your machine is not equipped with the RDF 2 On 1 is not displayed Settings to Store After Installing the Machine After you ve installed your machine you must store the following settings in it before using it E Line type See p 1 16 This is the type of telephone line connected to the machine a rotary dial telephone rotary pulse line or a touch tone telephone touch tone line Sender information When you send a FAX your machine prints your name telephone number and other information on the recording paper output from the receiving FAX This allows the other party to see immediately who sent the document This information is called sender information and includes the following Date and time The date and time that the document was sent See Setting the Date and Time on p 1 22 Telephone number Your machine s telephone number See Storing the User Telephone Number on p 1 18 Sender s name The send
192. ls how printing is performed when it has no paper matching the size of the received document SW A ON 9 97 Sections of an image are printed on two sheets of paper that have the same width as OFF the received image SW B ON 9 97 Images are printed with a margin around them on paper that has the same width as OFF the received image SW C ON 9 97 Images are reduced and printed on paper that differs in width from the received OFF images SW D ON 9 97 Images are printed with a margin around them on paper that differs in width from the OFF received images RX REDUCTION ON 9 98 Controls whether the machine prints received documents at a reduced copy ratio OFF RX REDUCTION AUTO 9 99 This sets whether received documents are reduced using Fixed or Auto mode FIX SELECT REDUCE 9796 9 99 This selects the reduction ratio 9596 9096 7596 REDUCE DIREC XY 9 99 This controls the direction in which the document is reduced D i TWO SIDED PRINT ON 9 100 Controls whether the machine prints received documents on both sides of the paper OFF N ON 1 LOG ON 9 101 Select whether the machine prints two or more received documents reduced on a single OFF sheet of paper in the same paper series 9 94 Screen No 1 2 2 2 Calling Up the Printer Settings Screen mE Press the PRINTER SETTINGS key in the Custom FAX Settings Screen The Printer Settings screen appears The Printer Settings scr
193. lso be used Tray capacity A3 size 25 80 g m A4 A5 size 50 80 g m Do not place the following types of originals in the RDF Originals with tears or large binding holes e Severely curled originals or originals with sharp folds Originals with staples or paper clips e Carbon backed paper or other materials that might not feed smoothly Transparencies or other highly transparent materials NOTICE You should not send any particular original more than 50 times or the original might fold or wrinkle and no longer feed properly ts REQUEST Do not press down hard on the RDF when scanning bound originals such as books or the platen glass might crack or break Do not place objects in the document tray or you could damage any originals output to the tray 1 Adjust the slide guides to fit the originals MEMO Place the first sheet on top with the side to be sent facing up Stack your originals neatly in the original supply tray face up and in page order The original supply tray s capacity is as follows A3 size documents 80 g m 25 pages 4 or A5 size documents 80 g m 50 pages Before placing the following types of originals in the RDF flip open the auxiliary tray e A3 A4R size originals horizontal orientation e A4 A5 size originals vertical orientation When placing originals vertically place them with their top edges faci
194. matically selected when delayed transmission or sequential broadcast transmission is specified Page 3 11 The minimum original size is 128mm by 148mm The tray capacity is A3 size 15 80g m A4 A5 size 30 80g m Request Do not place documents that are larger than the maximum allowed size or smaller than the minimum allowed size This could result in a paper jam or transmission error Page 3 22 Memo Redialing is not possible when you are using One touch Speed Dialing Coded Speed Dialing or Directory Dialing Page 3 23 Memo You cannot redial to parties that you dialed by One touch Speed Dialing Page 3 25 Memo You cannot redial to parties that you dialed by Directory Dialing Page 3 27 Memo Direct Transmission cannot be used together with Sequential Broadcast When Sequential Broadcast is set transmission is carried out by memory transmission even if Direct Dialing is checked You cannot redial to parties that you dialed by Group Dialing Addendum Oc 3122 Page 4 7 Notice This feature only be used when the original is placed on the RDF it cannot be used when the originals are placed on the platen glass or ADF Page 4 19 step 1 Press the Image Processing key in the Special Features screen first Page 4 20 Next is the same button as Continue Page 4 23 Notice This feature can only be used when the original is placed on the RDF it cannot be used when the originals are placed on the platen glas
195. mation during If the sender s name is selected in the Special Features mode while sending originals the stored sender s name is printed Select the sender s name under Sender s Name in the Special Features screen See Changing the Sender s Name on Press the W or A keys to display the 1 4 screen and press the SENDER S NAMES TTI key MEMO When the machine first comes from the factory no sender s name is stored Press the W or A keys to display the number to store the sender s name to Select the number then press the STORE key MEMO You can also enter and display the number directly with the Number keys instead of selecting the box number on the touch panel display You can store up to 99 names The name entry display appears Enter the sender s name then press the OK key MEMO For details on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 in the Reference Manual You can enter up to 24 characters in the UPPER LOWER and OTHER modes UPPER and LOWER refer to upper and lower case letters respectively and OTHER refers to special letters and symbols The display returns to User Settings screen 1 4 Select a mode feature UNIT TELEPHONE 1t 516 488 7600 UNIT NAME Oc Inc SENDER S NAMES TTI P Ehimes 0 Select a number for the name 01499 02 Unregistered 03 Unregistered 04 Unregistered
196. me Password to limit the numbers of users who have access to perform operations and settings to the memory box Subaddress RX password Delete document ON OFF MEMO The above items marked with asterisks need not be stored or set Scan the document to the bulletin board memory box See Scanning Originals to a Memory Box on p 8 10 Give the subaddress and RX password to the parties who will be using your machine to receive documents from the bulletin board memory box MEMO Documents can be received only when the other party s FAX dials the correct subaddress and RX password The other party can now dial your machine s telephone number along with the bulletin board memory box s subaddress and RX password and request Polling Receiving The document is sent to the other party s FAX 8 9 Memory Box Operations memory Scanning Originals to a Memory Box MEMO Memory boxes must be stored and set before you can use them See Storing Polling Confidential Relay Batch Sending Bulletin Board and General Memory Boxes on p 9 62 Place your originals W For instructions on how to place an original on the platen glass see Placing an Original on the Platen Glass on p 3 10 W For instructions on how to place originals in the ADF see Placing Originals in the ADF on p 3 11 W For instructions on how to place originals in the RDF see Placing Originals in the RDF
197. memory box then select the box number MEMO il Bii You can also enter the box number directly with the Number keys instead of selecting the box number in the touch panel display ME BATCH SEND BULLETIN BOARD Indicates that the box does not contain a document E Indicates that the box contains a document 8 13 If a password has been set for the specified memory box the display on the right appears in the touch panel display Enter the password then press the OK key Select the document to print or delete W To print documents Press the OUTPUT key The display on the right appears and the selected document is printed MEMO To cancel printing press the CANCEL key When the document is printed the display returns to that shown in step 5 W To delete documents Press the ERASE key The display on the right appears MEMO Select the YES or NO key 8 14 CONE BATCH SEND Du HK 5229 CANCEL Montreal Office PRINTING MONITOR amp 02 E SEND TXIRX NO pesit Montreal Office FAX MONITOR Press the DONE key The display returns to that shown in step 3 2 FAX MONITOR Press the DONE key The display returns to the Special Features screen Press the DONE key The display returns to the Basic Features screen Communications Using the Subaddress PSWD SUBADDRESS
198. might not feed smoothly Transparencies and other highly transparent originals Do not bring paper or your hands within 5 cm of the original sensor on the ADF while originals are being sent The sensors might accidentally operate resulting in a transmission error MEMO Originals are sent in the order in which they are scanned For details on names and functions of parts in the ADF see Reference Manual ADF F1 Automatic Document Feeder page 6 8 REQUEST Do not press down hard on the ADF when scanning bound originals such as books placed on the platen glass Doing so might crack or break the platen glass Do not place objects in the original exit tray Doing so might damage originals that are output to the exit tray Adjust the slide guides to fit the originals MEMO Place the first sheet at the bottom with the side to be sent facing down Slide guides Stack your originals neatly in the original supply tray face down in page order The original supply tray s capacity is as follows e A3 size originals 15 pages A4 or A5 size originals 30 pages When placing originals vertically place them with their top edges facing up When placing originals horizontally place them with their top edge facing left Once scanned the originals are output to the document tray ts REQUEST Do not place objects on the document tray or you might damage only originals that are output t
199. munications Mode Destination Transaction Number Job Communications Status Display Time Received 8 7448500 2241 Transmitted Received Transmitted 516 328 5841 2240 egal Div 15581 inance Div oronto Office Document Status PRINT LIST j DETAILS See p 6 24 See p 6 23 TX RX RESULT 7 EB See p 6 22 TX DOCUMENT RX DOCUMENT See p 6 5 See p 6 15 1 6 Additional Function Screen When you press the amp ADDITIONAL FUNCTION key the Additional Function screen appears in the touch panel display From this screen you can make settings used by all functions of the machine as well as specific settings for individual functions You can also use the CUSTOM FAX SETTINGS key to store destination FAX numbers or the sender s name and to change FAX default settings such as the reception mode MEMO For details on how to set Custom FAX settings see the following manuals Facsimile Manual Chapter 9 Storing and Setting Custom FAX Settings Copying Manual Chapter 8 Custom Settings Reference Manual Chapter 3 Setting and Adjusting Custom Common Settings for Each Function Additional Function Screen feature CUSTOM COMMON CUSTOM i SETTINGS i SETTINGS SETTINGS ADJUSTMENT i CLEANING CUSTOM FAX SETTINGS Custom FAX Settings Screen See p 9 17 See p 9 44 See p 9 5 ORE i DES
200. n p 3 2 Designating Areas of the Original AREA DESIG m Designate an area within the original as follows Press the IMAGE PROCESSING key Press the AREA DESIG key Designate the area by pressing the X1 Y1 X2 and Y2 keys and entering each of the values using the Number keys Then press the OK key MEMO X1 Length from the right edge of the document to the right edge of the area X2 Length from the right edge of the document to the left edge of the area Y1 Length from the top edge of the document to the top edge of the area Y2 Length from the top edge of the document to the bottom edge of the area If you enter the wrong values press the CLEAR key and start again NOTICE The maximum allowable values for X and Y are as follows X 432 mm Y 297 mm elect an Image Processing feature Select the image process FRAMING or BLANKING to be applied to the designated area then press the OK key 1 designate additional areas press the AREA 2 key then repeat the procedure beginning with step 3 You can clear designated areas by pressing the CLEAR AREA key Then repeat the procedure from step 3 Designate additional areas or end designating areas elect an Image Processing eal Do you wish to designate W To end designating areas other areas Press the DONE key and proceed to step 7 cee To
201. nation press the W or A keys to display the unit to be polled Then select the destination and press the DELETE key Monitor 9 84 Enter the time to start polling reception with the Number keys then press the OK key MEMO The time must be in the range of 00 00 to 23 59 polling C 23 00 00 00 23 59 M MONITOR The display returns to File Settings screen 1 2 9 85 Transferring Received Documents TRANSFER SETTING MA You can set and store the following items for transfer Initial Setting Description and Setting SPECIFY DESTINATION you can use One touch Speed Dialling This specifies the transfer destination for received documents Coded Speed Dialling or Directory Dialling Password a four digit number This sets the password for protecting the transfer settings This password must then be entered to change or delete transfer settings ORIGINAL UNIT RESTRICTION ON This selects whether to limit access when the incoming document is from a destination not stored as the OFF original relay unit TRANSFER STARTING TIME EVERYDAY This sets up to five transfer starting times for each day of the week SELECT DAYS OFF TRANSFER ENDING TIME EVERYDAY This sets up to five transfer ending times for each day of the week SELECT DAYS OFF PRINT RX DOC ON This selects whether to print documents received on your machine OFF NOTICE The transfer featu
202. ng 4167951111 2242 8 7448500 2241 NG BIG 328 5841 2240 OK Legal Div 5581 NG Finance Div 5580 i0K Toronto Office 12239 0K Touch an item 3 The Activity Management Report is printed MEMO To cancel printing press the CANCEL key To return to the Basic Features screen press the RETURN key ACTIVITY CANCEL MANAGEMENT REPORT ci PRINTING 6 24 Chapter Useful Communications Functions This chapter describes additional communications functions that the machine provides such as delayed transmission Specifying the Time to Send a Document DELAYED TX Using the Remote Control Features Special Dialling Receiving Documents from a Remote FAX POLLING RX Polling Receiving mode allows you to use your machine to make a remote FAX send documents to your machine even if the other party is out of the office If the remote FAX does not have a password polling cannot be performed To use polling reception the password 255 must be set in the remote FAX MEMO You can set your machine for polling receiving at a specific time This is called Preset Polling See Setting Periodical Polling Reception on p 9 84 Polling Receiving mode also enables you to receive documents from multiple remote FAX machines After receiving documents from two or more destinations
203. ng To cancel only the transmission that is currently under way press the ONLY ONE key To cancel all transmissions press the ALL key Transmission of the selected document is cancelled in either case To not cancel the transmission press the DON T CANCEL key The procedure returns to step 2 247 Waiting 246 Waiting 245 Waiting 244 Waiting 1225 DSTN Montreal Office amp amp FUNTS Cancel all CANCEL 6 7 Printing a TX Reserve List were sent Transmission start time Destinations Sender s name Transaction number Communication modes Number of pages MEMO p 11 2 The Transmitted Document List allows you to check the following information for the last 40 documents that For an example of a TX reserve list see Checking Communications Status With Activity Management Reports on 1 Display the TX Document screen See Displaying the FAX Monitor Screen on p 6 3 2 Press the PRINT LIST key 3 A TX reserve list is printed MEMO To cancel printing press the CANCEL key To return to the Basic Features screen press the RETURN key 6 8 1 17 wall ry 89 1 482 2060 1247 waiting 9 36 SALES DEPT 11246 Waiting 0 16 516 488 670011245 Waiting 24 Bec 11244 waiting Touch item RX TXIRX DOCUMENT RESULT 3 sending TX RESERVE LIST PRINTING Checking and Changing D
204. ng Whether to Start Scanning Without Pressing the START Key When Specifying the Destination TIME OUT Press the V or A keys to display the 2 3 screen then press the elect amode feature TIME OUT key BATCH TX gt ON ERASE FAILED TX gt OFF TIME OUT bON MONITOR 2 Select the ON or the OFF key then press the OK key MEMO The initial setting is ON 9 42 The display returns to TX Settings screen 2 3 Stamping Scanned or Sent Originals STAMP DOCUMENT When your machine is equipped with the ADF or RDF it can stamp scanned documents You can set whether to stamp documents in Memory Transmission and Direct Transmission modes or only in Direct Transmission mode MEMO The initial setting is DIRECT amp MEMORY TX Press the V or A keys to display 3 3 screen then press the elect amode feature STAMP DOCUMENT key KINH Oe ENTE gt DIRECT amp MEMORY TX NOTICE The stamp setting is available only when your machine is equipped with the ADF or RDF Select the DIRECT amp MEMORY TX or the DIRECT TX key then press the OK key STAMP DOCUMENT DIRECT amp MEMORY TX This stamps documents after they are scanned DIRECT TX This stamps documents after they are sent only in the Direct Transmission mode The display returns to TX Settings screen 3 3 9 43 Setting Reception Functions ex
205. ng up When placing originals horizontally place them with their top edges facing right Once scanned the originals are output to the document tray t REQUEST Do not place objects on the document tray or you might damage any originals that are output to the tray NOTICE After scanning begins do not add or remove originals MEMO Originals are fed from the top down scanned and sent in page order How Originals Feed Through the RDF when scanning one side of the original Neatly stack your originals in the original supply tray face up in 1 Originals page order Originals are fed from the uppermost original to the platen glass When the original reaches the platen glass the original is scanned by a moving scanning unit The next original 2 is fed to the platen glass The first scanned original 1 is fed to the document tray All documents in the RDF are scanned in the same way How Originals Feed Through the RDF when scanning both sides of the document Neatly stack your originals in the original supply tray face up in page order Originals are fed from the uppermost First the front of the uppermost original is fed to the platen glass When the original reaches the platen glass the original is scanned by a moving
206. nt the receiving FAX machine includes the stored user telephone number in the sender information it prints on the FAX Some FAX models also display sender information during transmission 1 Press the ADDITIONAL FUNCTION key The Additional Function screen appears Press the CUSTOM FAX SETTINGS key The Custom FAX Settings screen appears in the touch panel display Press the USER SETTINGS key 4 The User Setting screen appears in the touch panel display Press the V or A keys to display the 1 4 screen then press the UNIT TELEPHONE key MEMO The User Setting screen is made up of four screens 1 4 to 4 4 Press the V or A keys to display particular screens and make the required settings amp 8 DEF MNO 1 OO Select an Additional Function feature NGS i CLEANING Select a feature i DESTINATIONS i SETTINGS i SETTINGS SETTINGS i SETTINGS M MONITOR Select amode feature UNIT TELEPHONE UNIT NAME SENDER S NAMES TTI 0 Enter the destination telephone number with the Number keys then press the OK key amp y UNIT TELEPHONE MEMO Bic 488 7600 The telephone number can have up to 20 digits When entering a space after the exchange number press the SPACE key Spaces can be omitted however If you make a mistake when entering the telephone number p
207. o the tray NOTICE After scanning begins do not add or remove originals MEMO Originals are fed from the bottom original in the order in which they are scanned How originals Feed Through the ADF Neatly stack your originals face down in page order in the original supply tray Scanning is carried out from the lowermost original The scanning unit is fixed flow scanning function The flow scanning function refers to scanning originals by moving the originals by the ADF over a fixed scanning unit Once scanned originals are output to the document tray REQUEST Do not place objects in the document tray Doing so might damage originals that are output to the document tray 1 Originals 3 13 Placing Originals the RDF Place a stack of sheet originals on the original supply tray face up in the RDF in page order When sending the machine reverses them automatically and feeds them to the platen glass for scanning Two sided originals are automatically reversed and fed to the platen glass allowing both sides to be sent Once scanned the originals are fed to the document tray See Parts and Their Functions on p 1 7 in the Reference Manual Originals in the original supply tray must meet these specifications Weight 50 to 105 g m e Size A5 A4 A3 non standard sizes can a
208. of list to print CODED SPEED DIAL LIST 1 key 1 TOUCH SPEED DIAL LIST 1 From here carry out the procedure for printing a list of One touch Speed Dialling destinations beginning with step 2 ee She CODED SPEED DIAL LIST 1 For an example of a Coded Speed Dial List 1 see p 11 12 1 Press the V or A keys to display the 2 2 screen then press the Select type of list to print cu CODED SPEED DIAL LIST 2 key CODED SPEED DIAL LIST 2 From here carry out the procedure for printing a list of One touch Speed Dialling destinations beginning with step 2 GROUP DIAL LIST MEMO USER S DATA LIST For an example of a Coded Speed Dial List 2 see p 11 12 9 112 GROUP DIAL LIST m Press the V or A keys to display the 2 2 screen then pressthe Select a type of list to print 000 GROUP DIAL LIST key CODED SPEED DIAL LIST 2 From here carry out the procedure for printing a list of One touch Speed Dialling destinations beginning with step 2 GROUPSDIAE LIST MEMO USER S DATA LIST For an example of a Group Dialling List see p 11 13 USER S DATA LIST Press the V or A keys to display the 2 2 screen then pressthe Select a type of list to print 000 USER S DATA LIST key CODED SPEED DIAL LIST 2 From here carry out the procedure for printing a list of One touch Speed Dialling destinations beginning with step 2 ecb
209. of the Paper TWO SIDED PRINT ceesececstreaccsstentessiteaiisicosauenstieiepstueazicduerbasadieihedsi ihecceposteadtaisuarsucetatidersicascensreatisateoutedsnesdate 9 100 Setting Whether to Print Two or More Received Documents on Single Sheets of Paper eee aeaea daadaa aisn eaaa danaa ane ra 9 101 5 5 5 aeaa a anas aan aaaea iiyaa arados raana taa 9 102 Calling up the Report Settings Screen 9 103 Setting Printing of TX Reports TX REPORT esee eene nennen nnne nnne nenne tn nnns innere innen nnne sene 9 104 Setting Printing of RX Reports RX REPORT nennen tnetne erre tns tnit rennen 9 105 Setting Printing of Memory Box Reports MEMORY BOX REPORT 9 106 Setting Printing of Activity Reports ACTIVITY REPORT 9 107 W Printing Lists PRINT LIST 9 109 Calling up the Print List Screen tenni nre eno rtr rena ken tira ine 9 110 8 XISTOUCEESPEED DIAL LIST itid SEIEN TE ERE LX ERBEN IER 9 111 T TOUCH SPEED DIAL LIST 2 itr rere e HER er enr tere at Etre e EUREN E E EF eg RENTE te rene p 9 112 CODE
210. omatically detected If this happens you need to specify the document size in the Document Size mode before sending it This mode also enables you to store two non standard sizes that you frequently use to send documents MEMO Document sizes are detected depending on where the documents are placed When scanning an original on the platen glass Document size is detected when the platen cover or ADF or RDF is closed When scanning originals in the ADF The original size is detected as soon as it is placed in the ADF When scanning originals in the RDF The leading edge of the document is detected as soon as it is placed in the RDF and the length of the document is detected when the document is fed to the platen glass When scanning parts of an original in Document Size mode the scanning area depends on how the original is placed When placed on the platen When placed in the ADF When placed in the RDF glass scanning area scanning area scanning area 1 Press the DOCUMENT SIZE key Set the size for scanning documents Specify the document size E When scanning at standard sizes Select one of the displayed sizes MEMO The initial setting is AUTO AIB SIZE MEMO If you press the INCH SIZE key the display on the right appears In this di
211. on copy Functions Reference Manual p 3 8 Settings in Custom Common Settings Screen when Power is Turned ON Reference Manual p 3 6 Sort Function Sort Mode sse Reference Manual pp 6 18 6 23 Special Features eese eeennn ennt Facsimile Manual p 1 3 11 22 Special Features Screen eese eene eene Facsimile Manual p 1 4 STACK BYPASS SIZE ENTRY Reference Manual p 3 15 Api Facsimile Manual p 3 18 STANDARD SET TIING 7 treni ertet neret nhan anne nere nnn Facsimile Manual p 9 15 Staple sort Mode Reference Manual p 6 23 START s 6i rii een E RR EE Fee HR desidiae Facsimile Manual p 1 11 795 STOP KOY uos eE A evened rete e entres aei essere Facsimile Manual p 1 12 STORE DEPT ID PASSWORD Reference Manual p 3 20 Store Destination Facsimile Manual p 9 18 STORE 5 9 noti recie enn ern ee dec trn teen Reference Manual p 3 12 Storing Coded Speed Display Destinations Facsimile Manual p 9 22 Facsimile Manual Storing Destination STORE DESTINATION p 9 17 Storing Group Dialing Destinations Facsimile Manual p 9 27 Storing One touch Speed Dialing Destinations Facsimile Manual 9 19 Storing Senders Name
212. on p 2 5 in the Reference Manual If you don t want to enter a new box name press the OK key without entering anything Set the password then press the OK key MEMO Enter a password of four digits with the Number keys You can also omit the password This password is used to protect the confidentiality of documents in this memory box Enter the subaddress then press the OK key MEMO Enter up to 20 digits including numbers and spaces for the subaddress If you make a mistake when entering the subaddress delete the character with the BACK SPACE key then enter the correct character GENERAL 01 Enter the name for the box up to 24 letters 01 amp Set password 1234 9 77 5 Set the items for general memory box settings Select the ON or the OFF key for each of the following items If you don t want to set a particular item select the OFF key then press the OK key and proceed to step 7 W When ON is selected for RX The display on the right appears W RX password e To set the reception password Press the RX PASSWORD key The display on the right appears MEMO f you have not set the reception password do not press the RX PASSWORD key Enter the reception password with the Number keys then press the OK key MEMO You can enter up to 20 digits for the reception password If you make a mistake wh
213. ouch Panel Display on p 2 5 in the Reference Manual Press the DONE key The display returns to User Settings 3 4 Once stored the user content keys are displayed in the touch panel display as shown on the right GENERAL CONTENTS 9 13 Setting Standard Keys 1 and 2 STANDARD KEY SETTING MEM You can set standard keys to be displayed in the Basic Features screen Choose from any two keys that appear in the Special Features screen Press the V or A keys to display the 4 4 screen then pressthe select amode feature STANDARD KEY 1 SETTING or STANDARD KEY 2 SETTING STANDARDKEY 1 SETTING PNO SETTINGS STANDARD KEY 2 SETTING PNO SETTINGS STANDARD SETTINGS Press the V or A keys to display the mode you want to store as a standard key Select the desired item then press the OK key NO SETTINGS POLLING RX MEMO MEMORY BOX Functions that are displayed for standard keys appear in screens 1 3 PSWDI SUBADDRESS 2 3 and 3 3 DIRECTORY f you want to store no standard keys select NO SETTING in Touch emm screen 1 3 m COMME Basic Features Screen Once stored standard keys 1 and 2 are displayed in the touch Ready to send 31708715700 panel display as shown on the right STANDARD STANDARD TEXT AUTO RX RESOL DENSITY CE BEIC Lou ONHOOK REDIAL DIRECTORY DELAYED Tx Standard key 1 Standard key 2 Press
214. play the transfer destination Then select the destination and press the DELETE key Set the items for transfer W Select Original Unit To restrict original transfer units Press the ON key The display on the right appears Select ONE TOUCH DIALLING CODED DIALLING or DIRECTORY to specify the transfer original unit then press the OK key MEMO If you make a mistake when specifying the transfer original unit press the W or A keys to display the transfer original unit and select it then press the DELETE key The display returns to the TRANSFER SETTING screen When not restricting original transfer units Press the OFF key W Print RX DOCUMENT To print received documents press the ON key When not printing received documents press the OFF key Press OK if no settings need to be made transfer Specify from One touchiCoded disling or from Directory 012i Atlanta Office 1 LES DEPT 1 TRANSFER SETTING Screen SELECT ORIGINAL UNIT PRINT RX DOCUMENT TRANSFER START TIME TRANSFER ENDING TIME OFF Select Original Unit Specify from One touchiCoded dialing or from Directory 9 87 W Transfer start time TRANSFER START TIME To set the transfer starting time Press the TRANSFER START TIME key The display on the right appears MEMO f you aren t setting the transfer starting time do not press the TRANSFER START TIME key To set
215. r is loaded in the drawer You can set the machine so that the call tone rings when receiving documents in the Auto Receiving mode See Setting the Call Tone in the Auto Receiving Transfer and Memory Lock Modes on p 9 47 5 7 Printing Received Documents Paper on Which Received Documents are Printed Received documents are printed on the paper from the paper drawer or the stack bypass that has the same size as the document If paper of the correct size for the received document is not available the machine instead automatically selects a different size of paper in the order shown below If the machine runs out of paper it stores the document in memory See Setting Memory Reception When Paper Runs Out on p 9 48 When the paper drawer is then reloaded with paper the remaining pages of the document are automatically printed Available Paper Sizes for Received Documents e A3 size originals e Ad4 size originals gt 4 gt e A5 size originals ASR gt A5 gt A4R gt A4 gt A3 Received documents are automatically reduced before being printed on the paper sizes indicated by an asterisk This size of paper is automatically selected in the same order even if paper runs out during printing MEMO You can control which drawer the machine uses for printing See Setting Whether or Not a Drawer is Subject to Auto Drawer Switching on p 3 11 in the Reference Manual The default sett
216. rd See Inserting the Control Card on p 2 8 MEMO This step is not required if you aren t using the optional Control Card V This step is also not required if users are not restricted by the Control Card See Restricting Facsimile Control Card Users on p 3 19 in the Reference Manual 3 Enter the Dept ID and password then press the OK key See Entering the Dept ID and Password on p 2 10 MEMO This step is not required if you are not using Dept ID Management Once operation is finished ress the ID ke in the upper right corner Place the original in the machine See Placing Originals on p 3 8 MEMO You can also stamp originals fed by the ADF or RDF See Stamping Sent or Scanned Originals on p 3 18 Set the mode in the Basic Features screen or Special Features Basic Features screen Screen Ready to send 21695 15 09 TD MEMO You set the resolution density and image quality to match that of STANDARD STANDARD TEXT AUTO RX the document See Setting Resolution Density and Image Quality to Match the Original on p 3 31 EQUAL You can store the unit name see Storing the Company Name and IR 1 STAMP Department Name on p 1 20 and sender s name see Changing the CODED Sender s Name on p 3 35 so they will print at the top of the received You can edit the document
217. re can be used only for documents received normally Documents received to a memory box see Chapter 8 cannot use this feature The transfer feature also cannot be used for manually received documents MEMO You can select SELECT DAYS as the transfer ending time even when EVERYDAY is selected as the transfer starting time You can select SELECT DAYS as the transfer starting time and EVERYDAY as the transfer ending time Press the V or A keys to display the 1 2 screen then press the TRANSFER SETTING key MEMORY BOX STORE SET PRESET POLLING SETTING gt OFF TRANSFER SETTING bOFF 1 2 Select the ON or OFF key SS RE W To set Transfer ON Select the ON key then press the OK key Proceed to step 3 To set Transfer OFF Select the OFF key then press the OK key The display returns to File Settings screen 1 2 MEMO The initial setting is OFF 9 86 Enter the password then press the OK key MEMO Enter a password of four digits with the Number keys Select the desired transfer destinations from the destinations stored in ONE TOUCH DIALLING CODED DIALLING or DIRECTORY MEMO For details on how to use One touch Speed Dialling Coded Speed Dialling and Directory Dialling see Specifying a Destination on p 3 20 If you make a mistake when specifying the destination press the W or A keys to dis
218. re correct then press the OK f key Function PATON SENDING Password 12 DSTN WHAT 0923 00 9 72 Press the DONE key Select the box to store Up to 70 boxes POLLING RX BATCH SENDING BATCH SENDING BULLETIN BOARD The display returns to File Settings screen 1 2 Setting the Bulletin Board Memory Box Set the bulletin board memory box as follows Documents scanned to the Bulletin Board Memory Box can be sent to a another party s FAX if the other party specifies the memory box s subaddress and RX password You can set and store the following items for the bulletin board memory box Initial Setting Store Set Item and Description and Setting Item See Page BOX NAME BULLETIN BOARD 9 74 This sets the memory box name If you do not store a box name the default BULLETIN BOARD is used up to 24 letters Password a four digit number This restricts access to the bulletin board memory box Be sure to set this password or you will not be able to scan documents to this memory box SUBADDRESS up to 20 digits including This is used to distinguish among the machine s memory boxes when receiving documents Be sureto numbers and spaces set this subaddress RX PASSWORD up to 20 digits including This controls which documents the machine can receive the machine will not accept documents that numbers and spaces were not s
219. ress the BACK SPACE key to delete the number then enter the correct number again The unit telephone number is stored and the display returns to that shown in step 4 Press the key to return to the Standard FAX screen Storing the Company Name and Department Name UNIT NAME Store the company name and department name When you FAX a document the receiving FAX machine includes the stored company name and department name in the sender information it prints on the FAX Some FAX models also display sender information during transmission 1 Press the 8 ADDITIONAL FUNCTION key The Additional Function screen appears Press the CUSTOM FAX SETTINGS key The Custom FAX Settings screen appears in the touch panel display Press the USER SETTINGS key 1 20 Select an Additional Function feature i SETTINGS i SETTINGS CLEANING elect a feature TX SETTINGS SETTINGS SETTINGS i DESTINATIONS SETTINGS SETTINGS The User Setting screen appears in the touch panel display Press the V or A keys to display the 1 4 screen then press the UNIT NAME key MEMO The User Setting screen is made up of four screens 1 4 to 4 4 Press the V or A keys to display particular screens and make the required settings Enter the name then press the OK key MEMO For details on how to enter letters see Entering Letters on the Touch
220. returns to the Basic Features screen Proceed to send the original in the usual way See Sending Documents on p 3 2 3 19 Specifying a Destination This machine gives you five ways to specify the destination you re sending the FAX to B Specifying Destinations Using Number Keys See p 3 21 Specify one or more destinations with the Number keys on the control panel B Specifying the Last Destination Dialed Using Number Keys See p 3 22 Specify the last destination that was dialed with the Number keys by using the REDIAL key in the touch panel display E Specifying with One touch Speed Dialling See p 3 23 Specify one or more destinations with the One touch Speed Dialling keys on the control panel Note that destinations specified this way must already be stored to One touch Speed Dialling keys See Storing Destinations on p 9 17 B Specifying with Coded Speed Dialling See p 3 24 Specify one or more destinations with the CODED DIALLING key in the Basic Features screen Note that destinations specified this way must already be stored to Coded Speed Dialling See Storing Destinations on p 9 17 B Specifying with Directory See p 3 25 Specify the destination with the DIRECTORY key in the Special Features screen This lets you specify any destinations stored to One touch Speed Dialling and Coded Speed Dialling See Storing Destinations on p 9 17 MEMO You can store two or mor
221. rrectly Make sure you have the correct telephone number and dial again f you re using One touch Speed Dialling or Coded Speed Dialling make sure the stored telephone number is correct Make sure the other party s FAX has not run out of recording paper and that it s memory is not full Call the other party and ask them to check their machine for sufficient recording paper and free memory Memory immediately becomes full when sending documents Make sure that Density is not set to Auto and Image Quality is not set to Photo Avoid sending too many documents such as photographs using the Memory Transmission Feature Instead dial directly See Direct Sending on p 3 6 Select the TX DOCUMENT or RX DOCUMENT key in the FAX Monitor screen and delete unwanted documents or documents that cannot be sent because of communication errors See Setting Whether to Clear Failed Transmissions from Memory on p 9 41 Delete unwanted documents from the memory boxes See Printing and Deleting Documents in the Memory Box on p 8 13 The other party receives FAX documents with vertical streaks Make sure the platen glass is clean Use your machine to make a copy of the document and check for streaks If streaks appear clean the platen glass 10 2 The other party rceives faint FAX documents Make sure Density is not set to Auto and Image Quality is not set to Photo
222. rs See Control Panel Key Operations on p 1 8 Control panel power switch Press to turn the control panel ON or OFF When set to OFF the machine is in the Sleep mode See p 2 7 in the Reference Manual ol j Ready to send Fm STANDARD STANDARD TEXT AUTO RX RESOL DENSITY DIREC i l 1 l 1 z oi R M 1 L Sus ONHOOK REDIAL 9 1 ES E dialing MAC l Touch panel display RESET key Press to return the FAX mode to the Standard mode See Control Panel Key Operations on p 1 8 N GUIDE key Press to display explanations of modes or a feature guide screen in the touch panel display See Control Panel Key Operations on p 1 8 amp ADDITIONAL FUNCTION key Press to set Custom FAX Settings See Control Panel Key Operations on p 1 8 INTERRUPT key Not used with FAX functions 1 2 d O 96 MEOS One touch speed dialling keys Press to dial a destination stored to a One touch speed dialling key See p 3 25 STOP key Press to stop scanning originals See Control Panel Key Operations on p 1 8 START key Press to start sending See Control Panel Key Operations on p 1 8 Number keys Press to enter numeric values such as telephone numbers or passwords See Control Panel K
223. ry Boxes MEMORY BOX STORE SET sie iini orit tri s nran here rt ree enin In PEL En E Panasna RORE ER PAESE N Eee ran 9 62 Setting the Polling Memory BOX esee eene nennen nnne tn sense tn sensi tn sinn itn sensns athens nennen 9 63 e Setting the Confidential Memory Box Setting the Relay Memory e Setting the Batch Sending Memory Box We Setting the Bulletin Board Memory BOX 9 73 Setting the General Memory BOX esses ennt nnne ener 9 76 Setting Periodical Polling Reception PRESET POLLING SETTING Transferring Received Documents TRANSFER SETTING 9 86 Saving Received Documents to Memory MEMORY LOCK SETTING 9 90 Printer Settings PRINTER SETTINQGS seres esie seen nne n hann nana nasa ana a annua anna ananas saa a Rasa nasa nasa 9 94 Calling up the Printer Settings Screen eeseeeeeeseeeeee eene eene nennen nete nnne ten entr tenn senes 9 95 Setting the Number of Received Documents to Print OF RX COPIES 9 96 Setting Alternate Paper Cassettes SELECT 9 97 Setting Whether to Print Received Documents at a Reduced Size RX REDUCTION 9 98 Setting Whether to Print Received Documents on Both Sides
224. s or Page 5 3 step 3 The Manual RX key is new Select the receiving mode you want To set Manual Reception Press the Manual RX key Memo Set Memory Lock and Transfer to Off if On You cannot set Memory Lock or Transfer in Manual Reception a To set Automatic Reception Press the Auto RX key Memo When setting Memory Lock to On set Memory Lock Setting in Custom Fax Settings to On beforehand When setting Transfer to On set Transfer Setting in Custom Fax Settings beforehand Page 5 8 Available paper sizes for received documents A3 size originals A3 gt A4 gt A4R A4 size originals A4 gt gt A5 x 2 gt ASR x 2 gt A5 size originals A5 gt A5R gt A4 gt gt Page 6 5 Memo Transaction numbers 5001 to 9999 are for Polling Transmission Page 6 19 Documents displayed in the Details screen can be transferred by pressing the Transfer key Page 7 2 Memo Polling receiving is possible when receiving a fax from any facsimile machine which has a subaddress feature regardless of manufacturer Polling receiving is also possible from a facsimile machine which does not have a subaddress feature depending on the sending machine s settings Page 7 4 Memo You can set the resolution density image quality sender s name and you can edit originals before sending them Oc 3122 Fax Page 8 4 Memo If you are sending to a fax that does not support sub address or
225. s 3 10 Placing Originals iri the ADF coectetuer nter cene eie eae n e oen Ra ER dana Rand 3 11 How Originals Feed Through the ADF 9 13 Placing Originals in the RDF 9 14 e How Originals Feed through the RDF when scanning one side of the original 3 16 e How Originals Feed through the RDF when scanning both sides of the 3 17 E Stamping Sent or Scanned Originals STAMDP esses e eise eiae s einn e na naa n naa n ananas annua aaa sanas aan usan a uaa 3 18 W Scanning Thin Sheet Originals THIN SHEET ORIGINAL 3 19 Specifying a Destination 3 20 Specifying Destinations Using Number 3 21 Specifying the Last Destination Dialed Using Number Keys REDIAL esee 3 22 Specifying with One touch Speed Dialling ONE TOUGCH esee ener ntn 3 23 e Specifying with Coded Speed Dialling CODED SPEED dialling 3 24 Specifying with Directory 3 25 W Specifying Two or More Destinations SEQUENTIAL BROADCAST 3 27 Repeatedly Specifying 3 27 To Continue Specifying Destinations After Number Key Dialling
226. s capabilities and to make the most of its many functions After reading this manual store it in a safe place for future reference CAUTION In this manual CAUTION MESSAGES with this symbol indicate that neglecting the suggested procedure or practice could result in personal injury NOTICE Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our products some of the data contained herein may not exactly reflect the current model of the particular product with which this manual has been included If you have a need for an exact specification please contact Oc for the current specification Copyright Copyright 1996 Oc Inc All Rights Reserved This CE Marketing shows compliance of this equipment with Directive 73 23 EEC and Directive 89 336 EEC as amended by Directive 92 31 EEC both as amended by Directive 93 68 EEC L estampille CE indique que ce mat riel est conforme aux dispositions de la Directive 73 23 CEE et de la Directive 89 336 CEE modifi e par la Directive 92 31 CEE toutes deux modifi es par la Directive 93 68 CEE Diese CE Markierung weist darauf hin daB dieses Ger t mit Richtlinie 73 23 EWG und der durch Richtlinie 92 31 EWG geanderten Richtlinie 89 336 EWG bereinstimmt die beide durch Richtlinie 93 68 EWG ge ndert wurden Denne CE m rkning indikerer at dette udstyr f lger Direktiv 73 23 EU og Direktiv 89 33
227. s screen 2 2 9 101 Printing Reports serrines You can set and store the following items in the Report Settings screen Initial Setting and Store Set Item and Description Setting Item See Page TX REPORT ON 9 104 This selects whether to print Transmission Reports You can also set the machine to print FOR ERROR ONLY Transmission Reports only when a transmission error occurs OFF ERROR COPY PRINT ON 9 104 This controls whether to print the transmitted document on the report OFF RX REPORT ON 9 105 This sets whether to print Reception Reports You can also set the machine to print FOR ERROR ONLY Reception Reports only when a receiving error occurs OFF MEMORY BOX REPORT ON 9 106 This selects whether to print Memory Box Reports when documents are received to OFF memory box ACTIVITY REPORT ON 9 107 This sets whether to print Activity Management Reports AUTO PRINT ON This sets whether to print Activity Management Reports automatically after every 40 transactions TX RX SEPARATE ON This controls whether to print Transmission and Reception Reports separately OFF DAILY REPORT TIME ON This sets whether to print Activity Management Reports at a specified time OFF PR INT TIME This specifies the time to print Activity Management Reports 9 102 00 00 to 23 59 Screen No 1 2 2 2 Calling Up the Report Settings Screen iii Press the REPORT SETTIN
228. s stored in the machine 11 11 96 MON 01 25 FAX 516 328 5841 OCE U S A 001 ee a ee a a a PII CODED SPEED DIAL LIST 1 ETTI oe ce as aso a eae ae teak aah a NO CONNECTION TEL CONNECTION ID MODE 0001 416 795 1111 OC ITALIA REGULAR TX x001 8 7448500 OCE U K REGULAR TX 1 002 1 462 2060 OC CHINA REGULAR TX 003 GROUP DIAL EUROPA REGULAR TX Coded Speed Dial List 2 This list details all information relating to a particular Coded Speed Dialling key 11 11 96 MON 01 25 FAX 516 328 5841 OC U S A 001 LLL TOES Ce ede E EEEE EEE EEEE EE DE ee E EE CODED SPEED DIAL LIST 2 000 CONNECTION TEL 416 795 1111 CONNECTION ID OC ITALIA TX SPEED 14400 bps 0 MODE REGULAR TX 001 CONNECTION TEL 8 7448500 CONNECTION ID OCE U K TX SPEED 14400 bps 0 MODE REGULAR TX 002 CONNECTION TEL 1 462 2060 CONNECTION ID OC CHINA TX SPEED 14400 bps 0 MODE REGULAR TX 003 CONNECTION TEL GROUP DIAL CONNECTION ID EUROPA TX START TIME 1 12 00 2 3 4 5 11 12 Group Dialling List This list shows the Group Dialling destinations stored in the machine 11 11 96 MON 01 25 FAX 516 328 5841 OCE U S A Moo Se ae a ggg a aR ooo oR aa a a qu GROUP DIAL LIST b Soke oie 5003 E
229. s to be sent by FAX using various modes FEATURES See Chapters 3 4 7 and 8 You can set the machine to send a FAX at a later time See Specifying the Time to Send a Document on p 7 4 SPECIAL DONE FEATURES Special Features screen Specify the destination MEMO Specify the destination by dialling with the Number keys or by using Redialling One touch Speed Dialling Coded Speed Dialling or Directory Dialling See Specifying a Destination on p 3 20 2 3 Press the START key MEMO Normally documents to be sent are scanned into memory then sent from memory However you can also use the DIRECT key to FAX documents directly without first storing them in memory See Direct Sending on p 3 6 When you are scanning documents on the platen glass make sure you have scanned all the documents before pressing the DONE key When you ve finished press the ID key at the top right of the touch panel display MEMO This step is not required if you are not using Dept ID Management See Custom Common Settings on p 3 3 in the Reference Manual Remove the Control Card MEMO This step is not required if you are not using the optional Control Card V 2 4 e 22 lt Ready to send STANDARD STANDARD TEXT DENSITY RESOL CODED DIALING 31703 15 00 AUTO ID AUTO RX
230. scanning unit The original is then reversed and its opposite side is fed to the platen glass and is scanned The original is reversed again The first scanned original 1 2 is fed to the document tray Originals 3 17 Stamping Sent or Scanned Originals STAMP The machine can print a stamp about 1 8 3 mm in diameter on the rear side of scanned or sent originals You can also set Document Stamp mode to differentiate between scanned and sent originals MEMO You can set the machine to print the document stamp only in Direct Transmission mode the document stamp is printed when transmission ends or in both Direct Transmission and Memory Transmission modes the document stamp is printed when scanning ends See Stamping Scanned or Sent Originals on p 9 43 When using the ADF the stamp is printed about 20 mm from the trailing edge of originals and about 16 mm to the right of the centre of the paper When using the RDF the stamp is printed about 20 mm from the trailing edge of originals and about 50 mm to the right of the centre of the paper When scanning both sides of originals placed in the RDF only the front side is stamped Place your originals See p 3 8 E Placing originals in the ADF See p 3 11 W Placing originals in the RDF See 3 14 1 Make sure the machine
231. screen Lists printed from the TX DOCUMENT RX DOCUMENT or TX RX RESULT screen allow you to check the transmission status ready to send or sending or reception status of documents TX Reserve List This list is printed from the FAX Monitor s Document screen 11 11 96 MON 02 02 FAX 516 328 5841 OCE U S A 1001 qoe d pope dp pee dope p de EER TX RESERVE LIST IIITIILLITIITITIPDIEITIITITITILIII TX RX NO MODE CONNECTION TEL ID 3 SET TIME ST TIME SENDER S NAME 0011 TX 0110C U S A 11 21 31 OCE 0012 TX 02 0C FE PTE LTD 11 21 31 OC 0013 TX 03 OCE AUSTRALIA 11 21 31 OcE 0014 DEL SQ BDCST 04 NORTH AMERICA 11 21 31 OC 0015 TX OLIOCE U S A 11 21 31 0016 TX 11 11 01 OCE 11 7 Document Memory List This is a list of all documents in memory This list is printed from the FAX Monitor s RX Document screen 11 11 96 MON 01 23 FAX 516 328 5841 OCE U S A Mooi Stes oe a A Se a oR So SR AB AR OB oo oe ce ae adeb DOC MEMORY LIST TX RX NO MODE CONNECTION TEL ID PGS SET TIME ST TIME SENDER S NAME 0014 DEL SQ BDCST I 041NORTH AMERICA 1 11 21 31 62 12 00 OC U S A 0012 TX 02 0C FE PTE LTD 1 11 21 31 62 OC U S A 0013 JTX 03 OC AUSTRALIA 1 11 21 31 62 OC U S A 0011 E 011 OC U S A 1 11 21 31 62 OCE U S A 0015 O1 0CE U S A 1 11 21 31 62 OC U S A ST TIME SENDER S
232. sets up to five memory reception start times for each day of the week SELECT DAYS OFF MEMORY LOCK ENDING TIME EVERYDAY This sets up to five memory reception ending times for each day of the week SELECT DAYS OFF MEMO You can select SELECT DAYS as the memory reception ending time even when EVERYDAY is selected as the memory reception start time You can select SELECT DAYS as the memory reception starting time and EVERYDAY as the memory reception ending time 1 n ecUPTUUTTY UU TT SERE ERES MEMORY LOCK SETTING key MEMORY LOCK SETTING FUP MONITOR Select the ON or the OFF key To set Memory lock ON Press the ON key then press the OK key Proceed to step 3 To set Memory lock OFF Press the OFF key then press the OK key The display returns to the File Settings screen MEMO The initial setting is OFF 9 90 Enter the password then press the OK key MEMO Enter a password of four digits with the Number keys Set the items for memory lock setting W Print report To print reception reports press the ON key When not printing reception reports press the OFF key E Memory lock start time set the memory reception start time Press the MEMORY LOCK START TIME key The display on the right appears MEMO If you aren t setting the memory reception start time do not press the MEMORY LOCK START TIME key To set for
233. side 4 05 05 96 15 00 7 404 448 1430 Original area Inside pe lo5 05 96 FRI15 00 17 404 448 1430 9 9 Setting the Standard Density for Scanning Documents DENSITY CONTROL M You can use the Basic Features screen to set the standard density for scanning documents in Density Control mode 1 Press the V or A keys to display the 2 4 screen then press the DENSITY CONTROL key TX TERMINAL ID gt ON DENSITY CONTROL gt dooooloooo TEL LINE TYPE gt ROTARY PULSE 2 Press the LIGHT or DARK keys to set the scanning density then press the OK key MEMO The scanning density can be set from 1 to 9 The initial default setting is 5 The display returns to User Settings screen 2 4 Setting the Dial Tone AUDIBLE TONES 1 Press the V or A keys to display the 3 4 screen then press the AUDIBLE TONES key AUDIBLE TONES VOLUME CONTROL Set the dial tone DIAL then press the OK key AUDIBLE TONES DIAL TONE js Set the dial tone the tone that sounds when dialling another party s telephone number ON or OFF DIAL TONE The display returns to User Settings screen 3 4 Adjusting the Monitor Volume VOLUME CONTROL is Press the V or A keys to display the 3 4 screen then press the Select amode feature VOLUME CONTROL key AUDIBLE TONES YOLUME CONTROL
234. splay you can specify inch size originals When scanning at non standard sizes Press the OTHER SIZE key W When scanning by an already stored size Select the REGISTERED SIZE 1 or REGISTERED SIZE 2 SACS INA OCURRE NES key then press the OK key The display returns to that shown pecify in step 2 X 123 mm X 123 mm Y 153 mm Y 221 mm 4 9 4 10 W When storing a new size to scan originals by Select the STORE SIZE key 1 Select the REGISTERED SIZE 1 or REGISTERED SIZE 2 297mm Y 150 297mm 123 mm 221 mm key enter the document size at X and Y with the Number keys then press the OK key X Enter the width of the original Y Enter the length of the original a MEMO If you make a mistake when entering values press the C CLEAR key and enter the correct value You can enter the document size with the keys in 1 mm increments Next press the OK key The display returns to that shown in step 2 Press the OK key The display returns to the Special Features screen Press the DONE key Ready to send B The display returns to the Basic Features screen The size set by the DOCUMENT SIZE key is displayed as shown STANDARD STANDARD TEXT AUTO on the right RESOL DENSITY I DIRECT a MEN Sr ISPECIAL FEATURES 1 MONTOR Document size set by the DOCUMENT SIZE key You can now send the doc
235. ss PAUSE However this length can be changed to any whole number between 4 and 11 seconds See Setting the Pause Time on p 9 38 Monitor Storing International Telephone Numbers MEMM Describes the procedure for entering pauses with international telephone numbers that you want to store Enter the international telephone number and the pause time If using an international telephone service 06 B 011 8133758 2111 P_ e g 01015164806700 International Dialling Code 010 Country code 1 Area code 516 Telephone number 480 6700 PAUSE Enter a pause time equal to the time required for the dial tone to be heard after dialling is completed A pause entered at the end of a telephone number is 10 seconds long If you make a mistake during entry press the BACK SPACE key Pause Mi TU eec to delete the number then enter the correct number again Or press lt q and gt to move the cursor then overwrite or press the CLEAR key to erase the entire number then re enter from the beginning Press OK W Enter the number The international telephone number is now stored 06 011 81337582111 P_ MEMO The pause time differs in length depending on whether it is entered in the middle or end of a telephone number The pause time entered in the middle of a telephone number lower case p is 4 seconds long The pause time entered at the end of a telephone number upper
236. status of transmitted or received documents and the mode used for checking transmission or reception results Chapter 7 Useful Communications Functions This chapter describes useful communications functions such as delayed transmission and polling receiving How This Operator s Manual is Organised Parts and Their Functions Control Panel Key Operations Settings to Store After Installing the Machine The Flow of FAX Operations Inserting the Control Card Entering the Dept ID and Password Sending Documents Placing Originals Stamping Sent or Scanned Originals STAMP Scanning Thin Sheet Originals THIN SHEET ORIGINAL Specifying a Destination Specifying Two or More Destinations SEQUENTIAL BROADCAST Setting Resolution Density and Image Quality to Match the Original RESOL DENSITY IMAGE QUALITY Changing the Sender s Name SENDER S NAMES TTD Document Editing Modes Sending Facing page Originals or Two sided Originals SCANNING MODE Specifying the Original Scanning Size DOCUMENT SIZE Sending Enlarged or Reduced Documents ZOOM TRANSMITTING Sending Designated Areas of Originals and Originals with Shadows Erased IMAGE PROCESSING Checking Originals Before Sending Them TEST PRINT Sending a Two page Original as a Single Page 2 ON 1TX Receiving Modes RX MODE Receiving Documents Printing Received Documents Checking and Changing the Communications Status FAX MONITOR Checking and Changing the
237. sword 1 EUMQUE E a ROME PED NUT ME Er TUTTI PASSWORD key REMOTE CONTROL gt OFF RX PASSWORD Sw gt OFF Enter the RX password then press the OK key Max 20 digits MEMO The receiving password can have up to 20 digits and can include numerals and spaces 12340 The display returns to System Settings screen 2 3 9 56 SW Setting SW SETTING This feature allows you to use services from the Remote Maintenance Centre MEMO The initial setting is OFF Press the V or A keys to display the 2 3 screen then press the Select a mode feature t SW key SW key REMOTE CONTROL F RX PASSWORD sw gt OFF Select the ON key Enter the SWITCH PASSWORD then press the OK key SWITCH PASSWORD MEMO Enter a password of eight digits with the Number keys The remote maintenance centre cannot access your machine without 12345678 this password For security reasons 2 You can also omit this password but it is not recommended Press the OK key untill the display returns to System Settings screen 2 3 9 57 Selecting the R key Setting R KEY SETTING If your machine is connected through a PBX Private branch exchange set the R key setting to PBX and select the access method MEMO You can set the PBX type to PREFIX HOOKING or EARTH CONNECTION If you select PREFIX
238. t OFF N ON 1 LOG OFF Select the ON or the OFF key TWO SIDED PRINT W To print on both sides Press the ON key then press the OK key W To print on one side only Select the OFF key then press the OK key The display returns to Printer Settings screen 2 2 9 100 Setting Whether to Print Two or More Received Documents on Single Sheets of Paper N ON 1 LOG ie This feature allows you to print two or more received documents on a single sheet of paper in the same paper series This function operates under the following conditions The same paper drawer must be used for printing a set of two or three consecutive pages from a received document The paper in the selected paper drawer must be large enough for two or three pages to be printed on it Example If the A4 drawer was empty and the A3 drawer had paper you could print two A4 documents onto a single sheet of A3 size paper If the A4 drawer had paper documents landscape orientation would be printed onto A4 size paper MEMO The initial setting is ON UEMEURPTUEURTNERITUETNDT ON 1 LOG key PRINT IN RX ORDER OFF The same paper sheet is selected for two or three consecutive TWO SIDED PRINT pages of the received document OFF N ON 1 LOG Select the ON or the OFF key then press the OK key The display returns to Print Setting
239. t erre nn Facsimile Manual p 2 2 Sending Enlarged Documents Facsimile Manual p 4 11 Sending Facing page Originals essen Facsimile Manual p 4 4 Sending Reduced Documents sese Facsimile Manual p 4 11 Sending Size Facsimile Manual p 4 23 Sending Speed nnne rene or ere nen mo nee yp Facsimile Manual p 9 23 Sending Transmission Functions TX SETTING Facsimile Manual p 9 35 Sending Two sided Originals Facsimile Manual 4 4 Seq ential Broadcast sisser nnne tnter nnnin Facsimile Manual p 3 27 Service Call Message eese tnnt nnne nnne Facsimile Manual p 10 6 Set Directory General Contents Facsimile Manual p 9 12 3 14 SET SYSTEM SETTING PASSWORD Reference Manual p 3 18 Setting Automatic Exposure Adjustment Reference Manual 3 9 Setting Display of the Paper Size Selection Screen Reference Manual p 3 15 Setting Entry Tone Error Tone Job Done Tone Reference Manual p 3 10 Setting Multi output Tray C1 or Multi output Tray B2 Reference Manual p 3 16 Setting Reception Function Facsimile Manual p 9 44 Setting Standard Keys 1 and 2 Facsimile Manual p 9 14 Setting the Bulletin Board Memory Box Facsimile Manual p 9 73 Setting the Confidential Memory Box Fa
240. teen ee er ob el spec tee e Haee o ete Facsimile Manual p 3 21 11 18 H ECM RX Facsimile Manual p 9 46 ECM TX Facsimile Manual 9 37 Enlarging reducing at a 96 ratio Facsimile Manual p 4 12 Entering Alphabet Characters essent Reference Manual p 2 5 Entering Characters on the Touch Panel Reference Manual p 2 5 Entering Symbols Reference Manual p 2 6 ERASE AETEB DX rione Stet ve et Facsimile Manual p 9 83 ERASE FAILED Facsimile Manual p 9 41 Error Codes and Messages Facsimile Manual 10 7 Error M SsSsages ca nete eco cna te ene EAEN Facsimile Manual p 10 7 ERROR TX eaan eden ea inen onn PR er a Cede spa v Facsimile Manual p 11 3 EXPOSURE RECALIB Reference Manual p 3 39 EXLOMSION oerte tret reete esee ine dant ew de dean de qae Facsimile Manual p 7 9 External Reference Manual p 1 7 Pare Etror Bamps ie tnit i A dari Facsimile Manual p 1 2 FAX Key Facsimile Manual p 1 9 Fax Monitor Facsimile Manual p 6 2 Fax Monitor Screen Facsimile Manual p 1 5 Fax Status Lamp Facsimile Manual 1 2 FEEDER CLEANING Reference Manual p 5 17 File Settings
241. ten glass the size of the original is detected after the platen cover or ADF or RDF has been lowered Always lower the platen cover or ADF or RDF before sending or copying Placing Originals the ADF Place a stack of originals on the original supply tray and they are continuously and automatically fed to the platen glass for transmission Place originals face down on the platen glass in page order Once scanned originals are fed to the Document Tray See Reference Manual Parts and Their Functions page 1 7 You can place the following originals in the original supply tray Weight 35 g m to 105 g m e Size Standard size A5 A4 A3 Non standard sizes Originals within the following range 297mm 128mm 630mm 74mm ruf Maximum original size Minimum original size MEMO When sending originals larger than the maximum original size make a reduced copy of the original before sending When sending originals smaller than the minimum original size make an enlarged copy of the original before sending When sending originals such as invoices that are less than 50 g m set the mode to the Thin Original mode NOTICE Do not place the following types of originals in the ADF Originals with tears or large binding holes Severely curled originals or originals with sharp folds Clipped or stapled originals Carbon backed paper or other originals which
242. tering the password automatically appears after the set time has elapsed See Auto Clear on p 2 7 in the Reference Chapter Sending Documents Sending Documents Placing Originals Stamping Sent or Scanned Originals STAMP Scanning Thin Sheet Originals THIN SHEET ORIGINAL Specifying EPIS CIT LC S Specifying Two or More Destinations SEQUENTIAL BROADCAST Setting Resolution Density and Image Quality to Match the Original RESOL DENSITY IMAGE QUALITY Changing the Sender s SENDER S TTI This chapter describes in detail how to send documents after placing them and how documents are fed in machines that have the ADF and RDF STANDARD STANDARD TEXT RESOL DENSITY
243. the DETAILS key the Details screen appears in the touch panel display This screen lets you check the date and time that the selected document was scanned and the number of pages in the document When using sequential broadcast to send documents to two or more destinations you can also use this screen to check the documents destinations and the time the documents are to be sent Details screen 3 Dialing Press to resend documents that failed to transmit or documents waiting for redialling nme 8488 7600 Riting ABT Dk Press to change the destination of Press to print a list FTU DONE documents of transmitted documents B Resending Failed Transmissions See p 6 11 You can use the Details screen to resend documents that failed to transmit Cancelling Transmission Documents that are in the process of being sent from memory are displayed in the TX Document Screen This section describes how to cancel documents from the TX Document Screen MEMO To cancel a transmission of a document while it is still being scanned press the STOP key 1 Display the TX Document List screen See Displaying the FAX Monitor Screen on p 6 3 2 Press the V or A keys to display the document to be g9 Dialing gt RETURN cancelled then select the document ontreal Office 9 9 28 1 432 2060 1247 Waiting 9 96 SALES DEPT 11246 Waiting 10
244. the FAX Monitor screen to check the following Status of TX documents ready to send sending error etc Status of RX documents reception result memory reception etc Transmission reception results These three conditions are collectively referred to as the communications status When you press the FAX MONITOR key in the Basic Features screen the FAX Monitor screen scrolls down the touch panel display To return to the Basic Features screen press the RETURN key MEMO You can press the FAX MONITOR key during any FAX operation except when scanning documents or printing lists or received documents The FAX Monitor screen is made up of the following three screens E TX Document screen This screen appears when you press the TX DOCUMENT key in the FAX Monitor screen This screen lets you check or change the status of transmitted documents in memory 1 482 2060 1247 Waiting 9 36 SALES DEPT 1246 Waiting 10 16 516 488 6700 1245 Waiting 10 24 Bbc UNITS 11244 Waiting Touch item B RX Document screen This screen appears when you press the RX DOCUMENT key in the FAX Monitor screen This screen lets you check or change the status of received documents in memory B TX RX Result screen This screen appears when you press the TX RX RESULT key in the FAX Monitor screen This screen lets you check the results of the last 40 transactions 4167951111 2942 0K 16 8 7448500 2241 NG j 516 328
245. the machine prints a Multi TX report You can use polling receiving to receive documents at a specified time in combination with Delayed Transmission mode see p 7 4 In this case you must first set Delayed Transmission mode in the Special Features screen before specifying the destination To carry out polling sending to a FAX that does not conform to the ITU T standard use box number 00 the special memory box assigned for polling transmission Make sure the machine is ready to send then press the SPECIAL Ready to send Ao 19109 FEATURES key STANDARD STANDARD TEXT AUTO RX RESOL DENSITY Mia J DIRECT Same REDIAL Select POLLING RX then press the DONE key DIRECTORY The display returns to the Basic Features screen 7 2 Specify the destination Specify the destination fio 15 00 5164887600 STANDARD STANDARD TEXT RESOL DENSITY MAGE DIRECT 4 CEN BREDCUA Lis FON HOOK REDIAL SPECIAL FEATURES Press the START key Polling receiving is initiated 7 3 pecifying the Time to Send a Document DELAYED TX The machine s Delayed Transmission mode allows you to scan documents to memory then send them at a later time This enables you to send during times with lower telephone rates MEMO You can also cancel transmission of documents scanned to memory or change their destinations See Che
246. the original The document could not be sent because the receiving FAX machine is out of paper The receiving FAX did not answer even after redialling or the receiving machine was busy and so documents could not be sent because the FAX signal was not received within 35 seconds Check the state of the receiving FAX then send again Your machine s memory is full To increase available memory select the TX DOCUMENT or RX DOCUMENT key in the FAX Monitor screen and delete unwanted documents 10 7 Questions amp Answers 10 8 29 29 29 29 How do l increase the number of times my machine automatically redials You can set the number of redials as high as 15 by increasing the Auto Redial setting in the User mode See Automatic Redialling When the Other Party is Busy on p 9 39 What happens to documents that are sent to my machine while the power switch on the control panel is OFF These documents are automatically received and print automatically when all documents have been received What happens if a document arrives while my machine is copying You need not do anything special While you are making copies the document is automatically received and stored to the machine s memory and will print automatically when you finish copying You can change the order in which these documents print See Setting the Printing Priority in Copy FAX and Printer Operations on p 3 17 in the Reference Manual
247. the touch panel display The following descriptions assume that you are operating from the Special Features screen 4 3 Sending Facing page Originals or Two sided Originals scanne This feature has the following modes m TWO PAGE SEPARATION See p 4 5 This mode sends facing pages on two sheets in a bound document for example in a single step ES ES 2 p1 SIDED See p 4 7 This mode scans and sends both sides of a two sided original MEMO When not equipped with the RDF the TWO PAGE SEPARATION key appears in the Special Features screen instead of the SCANNING MODE key 4 4 Sending Facing page Originals on Two Pages TWO PAGE SEPARATION NOTICE This feature can be used with the following combinations of model and options Original Placement Where to place the original Series Name Platen glass RDF 3121 series Yes Yes This mode sends facing pages on two sheets in a bound original for example in a single step Press the SCANNING MODE key If your machine is not equipped with the RDF the display on the right appears Press the TWO PAGE SEPARATION key and proceed to step 3 Select the TWO PAGE SEPARATION key then press the OK elect Scanning mode key MEMO To cancel the Two page separ
248. then press the OK key The display returns to the RX Settings screen 1 3 Press the Number keys or the keys to enter the ring count then press the OK key NCOMING RING MEMO The ring count must be from 1 to 99 ms ME SEM You can also increase or decrease the entered values directly with the RING COUNT 1 99 H keys in the touch panel display The display returns to RX Settings screen 1 3 9 47 Setting Memory Reception When Paper Runs Out MEMORY RX Set whether to receive documents in the machine s memory if the documents cannot be printed immediately if the machine runs out of paper for example MEMO The initial setting is ON 1 Press the V or A keys to display the 2 3 screen then press the Select amodefeatue MEMORY RX key MANUAL AUTO SWITCH OFF MEMORY RX MON MONITOR Select the ON or the OFF key 2 MEMORY RX W To set Memory RX ON Press the ON key W To set Memory RX OFF Press the OFF key then press the OK key The display returns to RX Settings screen 2 3 9 48 Setting Whether to Print Information on Received Documents RKPAGEFOOTER Select whether to print the time received reference number and number of pages on received documents MEMO The initial setting is ON 09 10 96 MON 11 20 Transaction No Page number Transaction number Time Received Day Received Date Receiv
249. time and subaddress See p 9 23 You can also use the Number keys 3 UGROUP DAL NG nsd MIGNE Atlanta Office 416 795 1111 DIRECTORY A 2 Press the V or A keys to display a Coded Speed Dialling Key Specify the position for storing number that does not already contain a destination then press rou Use the Number KONS the STORE key T To change destination already stored to Coded Speed Dialling mE key display the desired Coded Speed Dialling key number then press the STORE key DIRECTORY MEMO To delete stored settings display the setting you want to delete then press the DELETE key You can display Coded Speed Dialling numbers by entering Coded v Speed Dialling numbers with the Number keys MASS 3 Repeat steps 3 to 6 for One touch Speed Dialling 4 Press the DONE key The display returns to the Store Destinations screen 9 22 Optional Settings for One touch Speed Dialling and Coded Speed Dialling Functions In addition to the telephone number and other party s name you can also set communication options such as the transmission time sending speed long distance subaddress and password W Transmission Time You can set the machine to send documents automatically up to five times a day Specifying the transmission time allows you to periodically send documents to a specific destination This redu
250. ting the Polling Memory Box Set the polling memory box as follows Memory box number 00 is reserved for the polling memory box If a remote FAX dials your machine and requests polling reception documents already scanned to the Polling Memory Box can be sent to the remote FAX You can set and store the following items for the polling memory box MEMO The setting is permanently 00 Select box number 00 then press the STORE key UM stare ERU POLLING RX RELAY oy Initial Setting Store Set Item and Description and Setting Item See Page BOX NAME Polling 9 63 This sets the memory box name If you have not stored the box name the default Polling is used up to 24 alphanumeric characters Password a four digit number 9 64 This sets the password for the memory box This password restricts the accessibility to change the polling memory box s settings If you do not enter the password set here you cannot change stored settings or scan documents DELETE DOCUMENT YES 9 64 This controls whether the machine deletes documents in the Polling Memory Box after they have been NO sent BATCH SEND BULLETIN BOARD Enter the box name then press the OK key MEMO Youcan enter up to 24 characters for the memory box name in UPPER LOWER and OTHER modes For details on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 in the Reference
251. tions Storing User Settings USER SETTINGS Storing Destinations STORE DESTINATIONS Setting Transmission Functions TX SETTING Setting Reception Functions RX SETTING System Management Settings SYSTEM SETTINGS File Settings FILE SETTINGS Print Settings PRINT SETTINGS Printing Reports REPORT SETTINGS Printing Lists PRINT LIST What are Additional Functions When you turn the power ON or press the RESET key the machine returns to its default settings D Additional functions is another term for custom settings Additional functions allow you to change default values for each of the machine s modes or to choose whether a mode is to be used This section describes how to make and store Custom FAX Settings MEMO For additional information see the following For Custom Common Settings see What are Additional Functions on p 3 2 in the Reference Manual For Timer Settings see Timer Settings on p 3 29 in the Reference Manual For Adjustment Cleaning see Adjustment Cleaning on p 3 36 in the Reference Manual For information on Custom Copy Setting see Chapter 8 of the Copying Manual J Calling Up the Custom FAX Settings Screen Press the amp ADDITIONAL FUNCTION key gt 1 Gt Ne GH JKL MNOJ OO PRS TW WXY The Additional Function screen appears Select the CUSTOM FAX SETTINGS ke
252. to one of these sockets Do not connect additional equipment through parallel sockets elsewhere on the telephone line This equipment is not intended or recommended for making calls to emergency services Differences Between Facsimile Manual and Reference Manual The 3121 series can be expanded to support non copy functions such as FAX and printer functions Accordingly you are provided with a Reference Manual and in addition to the Reference Manual and manuals for equipped functions you are provided with a manual for each optional function your machine is equipped with Reference Manual Describes operations common to all machines such as how to turn the power ON how to inspect and maintain machines and how to set and use common functions Function related Manual Describes how to use the copy FAX and printer functions These manuals are designed so that you can easily use them to suit your particular needs The descriptions of the machine s FAX functions are distributed between the Reference Manual and the Facsimile Manual as listed below In addition the back of this manual includes indexes that list the combined contents of the Reference Manual and Facsimile Manual This manual refers to transmission and reception as TX and RX respectively Reference Cautions for ensuring safe use of the machine eee eee eee eeeeee cess ceeeeaeeaeseeeseeeeaesaeeeaesaeseaeeaeeeaees Chapter 1 Names functions and sp
253. ts You can reduce costs even further by setting the machine to transmit during a period with low telephone rates Set the batch sending memory box The following items are stored and set in File Settings under Custom FAX Settings See Setting Batch Sending Memory Box on p 9 71 MEMO The above items marked with asterisks need not be stored or set Box number Box name Password to limit the numbers of users who have access to perform operations and settings to the memory box Destination Transmission start time Scan the document to the batch sending memory box See Scanning Originals to a Memory Box on p 8 10 The scanned document is sent at the preset time 8 7 Using the Bulletin Board Memory Box Documents scanned to the bulletin board memory box can be sent to another party s FAX if the other party specifies the bulletin board memory box s subaddress and RX password along with your machine s telephone number You could for example scan important information relating to inventory or new products to the bulletin board memory box so that anyone who needs the information could retrieve it 8 8 Set the bulletin board memory box The following items are stored and set in File Settings under Custom FAX Settings See Setting the Bulletin Board Memory Box on p 9 73 Box number na
254. ttings MEMORY BOX STORE SET 9 62 PRESET POLLING SETTING 1 2 9 84 TRANSFER SETTING 9 86 MEMORY LOCK SETTING 2 2 9 90 Print Settings OF RX COPIES 9 96 SELECT CASSETTE 1 2 9 97 RX REDUCTION 9 98 TWO SIDED PRINT 2 2 9 100 NON 1 LOG 9 101 Report Settings TX REPORT 9 104 RX REPORT 1 2 9 105 MEMORY BOX REPORT 9 106 ACTIVITY REPORT 2 2 9 107 Print Lists 1 TOUCH SPEED DIAL LIST 1 9 111 1 TOUCH SPEED DIAL LIST 2 1 2 9 112 CODED SPEED DIAL LIST 1 9 112 CODED SPEED DIAL LIST 2 9 112 GROUP DIAL LIST 2 2 9 113 USERS DATA LIST 9 113 Storing User Settings user sertines You can use the User Settings screen to store and set the following items NOTICE This section does not describe the items listed in Settings to Store After Installing the Machine on p 1 15 MEMO For details on how to enter characters see Entering Characters on the Touch Panel Display on p 2 5 of the Reference Manual re Initial Setting Store Set Item and Description and Available Settings See Page Screen No UNIT TELEPHONE No default 1 18 This is your machine s telephone number The receiving FAX prints this number on the FAX up to 20 digits document as part of the sender information UNIT NAME No default 1 20 This is your company or department name The receiving FAX prints this name on the FAX up to 24 characters 1 4 document as part of the sender information SENDER S NAMES TTI No default 9 7 This is your section name or
255. uchiCoded Dialling destinations with the Number keys then press the ONE TOUCH OK key DIRECTORY ip FAX ENZ MONITOR W To specify destinations from the Directory Press the DIRECTORY key The display on the right appears Select one of the keys listed under DIRECTORY CONTENTS key Press the V or A keys to display the destination you want select the number then press the DONE key Oc SALES DEPT 1 MEMO Youcan also display the number directly with the Number keys instead SALES DEPT 2 of selecting the number in the touch panel display Oc Legal Di if you make a mistake when storing a destination press the W or A anle n keys to display the destination Then select the destination s Oc Finance Div corresponding number and press the DELETE key Hy MONITOR 9 28 To set the transmission time press the SENDING TIME key The display on the right appears If the set time does not need to be changed proceed to the next step You can set up to five transmission times Set the time in 24 hour form 00 00 to 23 59 with the Number keys then press the OK key Make sure the specified dialling destination is correct then press the OK key MEMO With this menu you can also delete unwanted destinations To delete a destination select the destination in the list then press the DELETE key 2 GROUP DIALING 02 GROUP DIALING Specify from
256. ument the document is automatically received and printed MEMO When the machine is set to Memory Lock mode documents are held in memory and are printed when the machine is taken out of Memory Lock mode cancelled See Receiving Modes on p 5 2 Automatic Receiving 1 When documents start to be received the FAX Status lamp on the control panel flashes MEMO You can also set the machine so that the call tone sounds when there is an incoming call See Setting the Call Tone When in the Auto Receiving Transfer and Memory Lock Modes on p 9 47 During reception the transaction number and other information relating to the other party are displayed See Basic Features Screen on p 1 3 5 6 When documents have finished being received the FAX Status lamp on the control panel lights This indicates that documents are stored in memory MEMO The FAX Status lamp lights or flashes even if the control panel power supply is OFF when the machine is in Sleep mode The document prints MEMO The G3 FAX Board C1 is equipped with a standard 1 MB memory which can hold about 52 pages of A4 size documents This can be increased to approximately 244 pages by adding an optional 3 MB of memory and 628 pages by adding an optional 9 MB of memory Based on the CCITT No 1 Chart standard setting Documents received in memory are automatically printed when pape
257. ument in the usual way See Sending Documents on p 3 2 Enlarged or Reduced Documents Z00M TRANSMITTING This mode provides you with two ways to send scanned original at enlarged or reduced sizes E Enlarging reducing documents at standard ratios Use this method to enlarge or reduce documents at standard ratios e g A3 to A4 Em E Enlarging reducing documents by increments This method lets you enlarge or reduce documents at any ratio in 196 increments MEMO Even if you specify the size of the document you re sending it may nevertheless be printed on a different size of paper if the receiving FAX does not have paper of the size you set on your FAX Press the ZOOM TX key TEST PRINT 4 12 B When enlarging reducing at a standard size Press the R or E key The standard enlargement reduction ratios appear Select the ratio you want then press the DONE key W When enlarging reducing at a ratio Enter the ratio with the Number keys or the keys W To return the ratio to 100 Press the 1 1 key to return the ratio to 10096 oom ratio s Inn 1 0 61 5 oom ratio s 105 Press the OK key The display returns to the Special Features screen Press the DONE key The display returns to the Basic Features s
258. ut of paper is canceled Memo in step 2 When Memory RX is set to Off and the Fax runs out of paper the line becomes busy and further documents cannot be received Page 9 51 Step 1 Enter the System Settings password and press the Ok key if necessary Page 9 53 Memo and 9 54 Memo The communications speed on a general telephone line may sometimes drop below 14400 bps depending on the line conditions Page 9 84 Memo in step 2 The initial setting is Off Page 9 94 Table Print in RX order controls whether the documents are arranged in order before printing Addendum Oc 3122 Page 9 97 Notice When N on 1 log is set to On the Off setting of cassette selector switch B is disabled Page 9 100 Memo Two Sided Print and N on 1 Log cannot be used in combination When these two features are set simultaneously N on 1 Log takes priority Page 9 101 Memo Even if the A3 drawer has paper when the A4 drawer is empty sometimes the machine may not be able to print two A4 size documents on a single sheet of A3 size paper because the sending party s machine my not have the feature necessary to perform this operation sending machine must have a paper orientation transmission rotation feature the same as this machine This applies for all paper sizes Page 10 4 new Received images are not printed out m Make sure that the machine s receiving mode is not Memory Reception or Transfer M
259. vesnntaresay Facsimile Manual p 9 9 Installation Precautions Reference Manual p 1 2 Integrated Operation eese enne nennen nennen trennt Reference Manual p 2 8 Internal VIOW p Reference Manual p 1 9 International Telephone Numbers Facsimile Manual p 7 11 INTERRUPT tnmen ente trente datnr A eee Facsimile Manual p 1 2 J Job Communications Status Display esseeeeeeeeneetee Facsimile Manual p 1 3 L ES Facsimile Manual 1 16 Loading paper Reference Manual p 5 2 LONG DISTANCE oc co te tp er P eet o Pei e REO Or e tee xe eed Facsimile Manual p 9 23 Long Distance 1 2 8 1 irae eerte tre etre eee ends Facsimile Manual p 9 23 M key Setting Facsimile Manual p 9 59 Main Specifications Facsimile Manual p 11 16 Maintenance Reference Manual Chap 5 Manual Insert Stapling Function Reference Manual p 6 25 Manual Staple Reference Manual p 6 25 Memory Box Facsimile Manual Chap 8 Memory Box Operations Facsimile Manual p 8 10 Memory Box Report Facsimile Manual p 9 106 Memory Box Set Facsimile Manual 9 62 Memory Box Store Facsimile Manual p 9 62 MEMORY LOCK SETTING Facsimile Manual 9 90 MEMORY Facsimile Manual p 9 48
260. y in the screen CLEANING The Customs FAX Settings screen appears in the touch panel elect a feature display SETTINGS i DESTINATIONS i SETTINGS SETTINGS i SETTINGS 9 2 Items You Can Store and Set in the Custom FAX Settings Screen You can store and set the following items with the CUSTOM FAX SETTINGS key MEMO Setting Mode Store Set Item Screen No See Page User Settings UNIT TELEPHONE 1 18 UNIT NAME 1 4 1 20 SENDER S NAMES TTI 9 7 TX TERMINAL ID 9 8 DENSITY CONTROL 2 4 9 10 TEL LINE TYPE 1 16 AUDIBLE TONES 10 VOLUME CONTROL 3 4 9 11 SET DIRECTORY GENERAL 12 CONTENTS STANDARD KEY1 SETTING 9 14 STANDARD KEY2 SETTING 4 4 9 14 STANDARD SETTING 9 15 Store Destinations ONE TOUCH DIALLING 9 19 CODED DIALLING 9 22 GROUP DIALLING 9 27 You can also store One touch Speed Dialling Coded Speed Dialling and Group Dialling destinations for directory dialling Transmission Settings EOM TX 9 37 PAUSE TIME 1 3 9 38 AUTO REDIAL 9 39 BATCH TX 9 41 ERASE FILED TX 2 3 9 41 TIME OUT 9 42 STAMP DOCUMENT 3 3 9 43 Reception Settings ECM RX 1 3 9 46 INCOMING RING 9 47 MEMORY RX 2 8 9 48 RX PAGE FOOTER 3 3 9 49 System Settings RX RESTRICT 9 52 TX START SPEED 1 3 9 53 RX START SPEED 9 54 REMOTE CONTROL 9 55 RX PASSWORD 2 3 9 56 t SW Setting 9 57 R KEY SETTING 3 3 9 58 M KEY SETTING 9 59 Setting Mode Store Set Item Screen No See Page File Se
261. you might use for receiving mail You can use the machine s memory boxes for receiving documents by FAX storing scanned documents to be sent or printing received documents The memory box requires you to use subaddresses and RX passwords defined in the ITU T standard The ITU T is a committee within the International Telecommunications Union established for setting communications standards The memory boxes allow you to use functions with not only other Oc machines but also any other machine that supports subaddress and RX passwords that conform to the ITU T standard MEMO Increasing numbers of manufacturers have begun using the ITU T standard for their machines communications signals The machine uses subaddresses to distinguish between different memory boxes and RX passwords to prevent mistakes when sending or receiving documents When a subaddress or password conforming to the ITU T standard is set the sender and the receiver can communicate only when they use the same subaddress and RX password See Storing Polling Confidential Relay Batch Sending Bulletin Board and General Memory Boxes on p 9 62 MEMO When subaddress or RX passwords have been set communication is possible when the subaddresses match or the RX passwords for the transmitting machine and receiving machine match Communication is possible only when the subaddresses or RX passwords including spaces match What Can the Memory Boxes Do

CE Notes for CE mark in the user manual are replaced by following

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