Introduction to Searching INIS on CD-ROM
Contents
1. D ipti OF ham Tan scent a This is the new search being built oe lanai and PT BOOK You may now want to continue and limit your query results to publications within the time span 1995 to present So you select PY the operator gt and the year 1995 Pressing the 2s button will limit your previous search using and PY gt 1995 What are the limits Think about it Limit fields are Liat the edge of the database full to the upper limit Llimiting your access rights Or are they something else Lispecially indexed fields with few possible values Llyou may also use the numeric operators Limainly used to narrow down a broader search 6 INIS Database on CD ROM 6 3 Conducting searches 6 3 7 Searching using the index Using index files You have already seen how to use an index in the case of special limit fields However the contents of all fields are available in index files To access index files you have to open the index screen using the button i Wins PIRS 4 0 INIS AEE File Edt Uliites Recorde Mak Options Wiews Help Index F Free Text Index J Record Oces Entry Index Terms Face 4 tCHSENORENTIERTER of 339 matching 4EA AGREEMENTS The initial screen displays the free text index an index of all words that occur in free text fields Working with the index Index F Fre nuclear input window Typing an expression or part of an _2. Please note 1 you are at liberty to use pairs of single quotes or pairs of double quotes as you please 2 stop words will automatically be removed from your query even if they are enclosed in quotes Did you get it Operators are important tools in formulating a query Make sure you understand them well Which of the following queries will return most and least hits most least go nuclear desalination nuclear and desalination nuclear or desalination nuclear with desalination 020 0 020 0 go J nuclear near desalination Now start up WinSPIRS and check it out yourself 6 INIS Database on CD ROM 6 3 Conducting searches 6 3 3 Using the search history Using previous queries The search history window displays your previous search strings and the number of hits they have scored No Records Search Search History psat nuclear 2 1479 desalination 3 r439 energy 4 929 2 and energy 1 and 2 and 3 nuclear and desalination and energy One nice feature of the search history is that you can at any time re display the results of one of your previous searches by simply double clicking on it Alternatively you may highlight a previous search and click EE If you want to repeat a previous query with modifications you can highlight it and click on newe This will copy the previous query string into the search window where you may modify and refine it Once the search history gets
3. 6 3 2 Syntax of the query statement How to formulate a query BY In the previous example you have conducted a very simple search What else is there to it Generally a valid query string consists of 1 one or several search terms 2 optionally you may use operators 3 optionally you may specify specific fields to be searched Search terms may be phrases consisting of several words or be hyphenated even an entire complex query string might be treated as a search phrase You are encouraged to use parentheses wherever they help to clarify the semantic content of a query Valid query strings have the general form phrase phrasel operator phrase2 phrasel operator phrase2 operator phrase3 phrase in field We will discuss a number of concrete examples and special cases in the course of this chapter Wild characters In cases where you want to cover multiple grammatical forms of a word or you anticipate variations in the spelling e g British English versus American English you may use the wild characters to replace zero to several characters including zero to replace zero to one character including zero Wild characters can be used anywhere in a search term except as the first character alumin um will search for both a uminium and aluminum cent r will search for center centers and centre cent will search for cent center centers centre centres Several ter
4. e pull down menus e function buttons e edit windows Some of these elements might initiate an immediate action while others will open a dialog box for further user interaction Function buttons are context sensitive and offer quick access to the main functionalities in a given situation Full functionality is however only accessible via the pull down menus File Edit Ublittes Records Mark Options Views Help FEE Cire brides late at Lantente Professional database users will appreciate the quick navigation feature using function keys and hot keys This feature must seem vspitsen Thesaurus Stal of Record cumbersome for the occasional user but the eacht Endof Record Flecords Next Record accustomed user will benefit from a faster ae TE UE METOT turn around time Newt Hit Previous Hit nda lac Meve Keyboard shortcuts are identified on the pull down menus and some of the most important shortcuts are listed on the WinSPIRS Quick Reference Card Is it clear Try to reflect what you have just learned The SPIRS database software is operated using Lifunction buttons LJpull down menus Likeyboard shortcuts Lipop up dialog boxes Help on how to run WinSPIRS can be found in Lithe WinSPIRS help menu Lithis tutorial LI Quick Reference Cards Lithe WinSPIRS User s Manual Lithe Glossary of Terms Now start up WinSPIRS and familiarize yourself with the WinSPIRS help menu 6 INIS D
5. database Llaccess limit fields as well as general fields Indexes are particularly useful for Lilocating database records with misspelled terms Lichecking how often a term has been used for describing records Llaccessing the database in chronological order Now try it out Exercise You will never get a good mastery of a complex piece of software unless you work with it Please start up the database now Using the free text index find out 1 if INIS reports about authors who have the same surname as you 2 how often has your your friends name been misspelled 3 if you have a middle initial or name pre fix how often was it forgotten Look for reports from your institute university How many types of reports can you distinguish because of details contained in the report numbers 6 INIS Database on CD ROM 6 3 Conducting searches 6 3 8 Using the INIS ETDE Thesaurus 5 Like many databases the INIS Bibliographic Database includes a thesaurus a list of controlled vocabulary used to standardize the indexing in the database The INIS ETDE Thesaurus enables you to select and search for synonyms related terms and preferred terms and also to see descriptions of the terms Since it is arranged hierarchically you can select more general broader and more specific narrower terms The Thesaurus The INIS ETDE Thesaurus is fully integrated into the WinSPIRS database interface It is accessible via the Suasest b Utton
6. INIS Database on CD ROM 6 3 Conducting searches 6 3 6 Narrowing the search Limit fields Some database fields are called limit fields These are specially indexed fields with relatively few possible values They allow you to limit your search to references with a particular characteristic such as year of publication or type of publication The following limit fields are available in INIS PY publication year Year in which the original document was published LA language of text Language in which the original document was published Cl country of input Country name of the INIS participating centre which has contributed the citation This is generally the same as the country of publication PT publication type Format of the original document IS international standard numbers ISBN ISSN CODEN or IPC CC subject category codes Primary and secondary subject codes C1 primary subject category codes Code indicating the general subject of the original document UD update code A 4 digit number representing the INIS Atomindex in which the record was available The first two digits are the volume number and the last two digits are the issue update number AN accession number and related record A unique number assigned by INIS to each record If this record is in some way related to another record in INIS the accession number of the related record is also listed Numeric field operators You may use limit fields like any oth
7. INIS Database on CD ROM 6 1 WinSPIRS retrieval software 6 1 1 Installing WinSPIRS Installation from the Demo CD When installing the SPIRS retrieval software using the INIS Demo CD you should proceed as follows 1 2 3 Insert the INIS CD in the CD ROM drive Start the setup program by double clicking on the file name disk1 setup exe When the WinSPIRS Setup screen appears click Continue to continue the installation follow the instructions on the screen That s it Attention The root directory of the CD ROM contains an install exe file Executing this file will install PC Spirs for MS DOS on your computer You are of course free to use the DOS version of SPIRS but this is not covered in this tutorial The INIS Demo CD is updated in intervals of several years only If your demo CD was not published recently you are advised to obtain up to date retrieval software from SilverPlatter s web site The demo database itself will still be valid Installation from the Resource CD When installing the SPIRS retrieval software using the SilverPlatter Resource CD you should proceed as follows 1 2 3 4 5 6 T 8 Insert the INIS CD in the CD ROM drive If the welcome screen does not come up by itself click on index htm in the disk s root directory Select Software and Documentation Select Software Products Select WinSPIRS or MacSPIRS as required for Windows or Macintosh PC
8. a little too long for your taste the Laar button gets you to a dialog box which will allow you to delete selectively some or all of the search history Combining previous queries A very powerful feature of WinSPIRS is that the entries in the search history might themselves serve as search terms That way you can combine previous searches or combine previous searches with new search terms 1 1479 desalination 2 885341 nuclear 3 1022 1 and nuclear 4 1022 1 and 2 5 1022 desalination and 2 6 1022 desalination and nuclear Beginning a search with an operator automatically combines that request with the previous one If the search just completed is desalination searching for and nuclear gives the same result as if you search for desalination and nuclear Previous searches can be referenced by their numbers 1 2 etc If search one in the history list was desalination and search two was nuclear then the query string 1 and 2 is equivalent to typing desalination and nuclear Equivalently you may also write 1 and nuclear or desalination and 2 Please note If you wanted to search for the string 1 rather then referencing query number one you must apply quotes 1 6 INIS Database on CD ROM 6 3 Conducting searches 6 3 4 Searching specific fields Using the granularity The INIS Bibliographic Database is highly structured Different types of information are stored in specific locations so called database fi
9. aban AO order to fine tune the behaviour of SHAG ELLE eT AEG oe WinSPIRS to your particular needs Library Holding Options ERL Options For our present task we select the SDI Alerts Options Bile Options enu Adding a drive letter By default WinSPIRS allows the saving and loading of files only from the PC s floppy disk drives drive letters A B In order to be able to save data on any hard disk you may have you must add the corresponding drive letters separated by commas File Options Records Options IX Allow Downloading of Records X Download Search History As Shown Short Field Names C Default Long Field Names No Field Names Download Fields Field Labels IX Include Holdings Message X Download Record Number Allowable Drives A B Default File Name download txt Graphics Options x Allow Downloading of Graphics Allowable Drives A B Default File Hame araphic tif Search History Options IX Allow Saving x Allog_oadi Default File Name search i Drives for Saving Drives for Loading A B C In our example we have added the drive letter C To close the file options dialog click OK and close the configurations options panel by using the SAVE button Loading and deleting stored queries mem Edit Utilitie Records Ma Save Search History Once you have some search histories stored Load And Fun Searches on a disk drive you may retrieve or delete Delete Saved Searches them u
10. as expression into the navigation field neco eee uy will get you to a specific location within the index file 1 NUCLEAR 3 3 MUCLEAR AGRICUL 5 5 WUCLEAR ALIGNMEW At that point three different actions 1 1 NUCLEAR AND PARTI might be taken 1 1 MUCLEAR BASED 7 47 NUCLERRIPASCADES 1 _ press 5 5 proms to find all records containing the string 1 1 vA UCLEAR COMVERSION in the input window 2 0 NUCLEAR CORES 2 highlight a term in the index g 9 NUCLEAR DAMAGE 1 1 NUCLEAR DANGEROLIS wingow and press fas 446 116 WNUCLEAR Data cot_e tO display all records containing the 332 332 NUCLEAR DECAY selected term 73 r3 MUCLEAR DEFORMATIOt 3 highlight a term in the index 1 1 NUCLESR DENSITY 1 MUCLEAR DEPENDENT window and press NUCLEAR DETERRENCE to export a query string into the main search window 12 Searching an author A particular very frequently conducted search consists of finding publications by a particular author The first step is of course to look up possible variations in the spelling of an author s name in the index file The query syntax for finding authors names is to leave out any blanks and punctuation but to hyphen between the surname and the initials If there is an aristocratic title or a prefix like von van de etc that is added with another hyphen at the end surname xy prefix But even then the problem remains that there is some ambiguity with the presentation of names For examp
11. on the search screen or you can open the thesaurus screen by clicking the button or by selecting Thesaurus from the Views menu co ht l A suggestion The tem you searched is PESTICIDE The falesing tans mom the corbolee ee The INIS ETDE Thesaurus covering EA gee outa et the entire nuclear field contains tens ct E EE of thousands of terms How can one isotope applications tra cer techniques know them all cabon 4 compounds Claes orgpanic compounds i One doesn t caibon compounds metabolism residues The good news is that help is sina available By typing a term in the search window and pressing Suggest oy can display the suggestion dialog box It displays terms from the INIS ETDE Thesaurus that are related to your search term You can now simply highlight the desired term and initiate a search by clicking either eect BELAN Definition Deseriotion yy il provide a brief explanation of the term If you close the suggestions dialog box without searching you can re open it from the search screen by selecting View Last Suggestions from the Utilities menu Why explode The INIS ETDE Thesaurus is a controlled vocabulary with a hierarchical structure Terms which are more general than your search term are considered broader while more specific terms are listed as narrower terms Example The term DESALINATION REACTORS will have the broader term POWER REACTORS associ
12. one directory If you have enough hard disk space you can copy several or even all CDs onto a hard disk Create a directory with one sub directory for each CD you want to copy then copy the entire contents of one CD into each of the sub directories In order to enable WinSPIRS to locate your local database installation you need to edit the file winspirs ini in the winspirs directory Simply add the path to your local installation to the CORE section Enter databases as a list separated by semi colons or use the wildcard at the lowest level of a path to include all databases in that subdirectory In our example we would write CORE DRIVES c inisdb MAGDRIVE 1 Equivalently if we had copied the CDs to a server we would write CORE DRIVES servername inisdb MAGDRIVE 1 Please note that yet other means of configuring client server installations exist Please refer to the WinSPIRS User s Manual You understood that Getting the software running on your computer and having access to the database files is a necessary pre requisite for any further work If you are someone who is responsible for local installations you should be comfortable answering the following questions The SPIRS database software Lineeds to be installed Lican be run off a CD without installation Lican be found on the INIS Demo CD Lis part of the database CDs Lis available from the SilverPlatter web site L
13. atabase on CD ROM 6 3 Conducting searches 6 3 5 Finding similar documents Finding search terms If you are new to a subject or to INIS you might find it difficult at first to come up with good search terms In such cases it is a good and helpful strategy to start with a few rather vague terms You can now inspect the results and if you find references that match your expectations you can simply highlight characteristic parts of them and press the Add To Search 5 the bottom of the main search window That way you will collect a list of semicolon separated search strings Before executing the search you should replace the semicolons by Suitable operators France in CA plutonium in AB government policies in DEC should become France in CA and plutonium in AB and government policies in DEC Finding what s related If a document contains independent contributions then the database will contain one entry relating to the document as a whole as well as entries for each of the individual contributions You might for example have stumbled upon one of the contributions to IAEA s technical document with the report number 1173 In such cases the AN field of the related records will contain not only the accession number of the current record but also the accession number of the enveloping document You can now find all the related ao 6l fdo wl S6l references by searching for the CD Radiation protec
14. atabase on CD ROM 6 3 Conducting searches Getting to work If you are familiar with the Internet based access to the INIS Bibliographic Database you will know about search panels called Simple Search Main Search Combining previous search results Command mode In WinSPIRS there is only one search screen fulfilling all these tasks That s easy let s get to work 6 INIS Database on CD ROM 6 3 Conducting searches 6 3 1 Searching with free text Exercise conducting a search This course module emphasizes learning by doing as one of it s core didactic principles So start up the database and conduct a search To conduct your first search please 1 Start up the database 2 Type INIS into the search window 3 Press the e2Ibutton Congratulations you have done it Did you feel like doing a Simple Search or was it more like conducting a search in an advanced Command Mode Maybe you felt like using the Main Search Panel Search results The result of the previous exercise will have looked similar to Wi WinSPIRS 4 0 INIS Fila Edt Uliities Reco Mak Options Views Help Database Herna ElGontente Ea Thesaurae Search No Records Search Search History desolinat z n ree Retrieved Records Status Area TI Froceedings of the seningr on progpectea and future of atomic power genecation im India AU Bhatcacharyya 4 fed Ch Institucion
15. ated to it since it is a type of power reactor and BN 350 REACTOR a particular desalination reactor is an example of a narrower term From the suggestions dialog box will launch a search for the exact term in the fields TI Title AB Abstract DE Descriptors will launch a search only in the descriptors field but the search will include the search term itself as well as all it s narrower terms Searching the Thesaurus For more detailed descriptor searches you should use the thesaurus window If you are presently using the search window or the index window you can open the thesaurus window with the rhes button l WinSPIRS 4 0 INIS ila x Eile Edit Utilities Options Wiews Help Permuted Index CAT SCANNING CATABOLISM CATABOLISM CATACLYSMIC CATACLYSMIC BINARY STARS see ERUPTIVE VARIABLE STARS Single Term CATACLYSMIC VARIABLE STARS CATACLYSMIC VARIABLE STARS see ERUPTIVE YARIABLE STARS CATALASE CATALASE CATALOGS CATALOGS CATALYSIS HETEROGENEOUS CATALYSIS Add to List OMOGFNF OWS CATALYSIS z View List Search Options C Explode Permuted index Entering a term into the thesaurus search window and pressing Look UP will display a portion of the Permuted Index permuted index The permuted index is an alphabetical listing of all words present in any of the thesaurus terms Underneath each See index word is a list m CATALOGS of all the thesaurus terms in which t
16. bases you want to search The Selecting Databases eet is available at any time during program operation via the baaa utton allowing you to select one or more databases from those available If necessary remove a disk from the CD ROM drive and insert a new disk WinSPIRS will automatically remove the associated databases from the selection list 6 INIS Database on CD ROM 6 1 WinSPIRS retrieval software 6 1 3 Multi CD access Accessing more database files What happens if you want to search more database files simultaneously than there are physical CD drives on your workstation The simplest solution is to search them sequentially The procedure is to conduct a search on one CD to change the CD using the dialog and to repeat the search Please note that your query strings are preserved during the exchange of CDs so the procedure is not quite as cumbersome as it seems Another solution is to use physical CD drives or directories on a LAN WinSPIRS will recognize such installations if they are mapped to local drive letters inispubi vn aedi rij EP cd dive anne on Zimicsa 0 S fon nesting A ee fe The most elegant and efficient method is probably to install several volumes in one directory on your workstation or on a network drive Folders Desktop B E My Computer alg 3 Floppy A gg CI H E Acrobat3 EMSS inisdb cumrent_cod ao Matrox Inrancirt Several volumes in
17. elds A listing of the Fields to Search is available via the Utilities menu Tre iit Utilities Records Mak Op t view last suggestione a View Loaded Databases Fields to Search Bulent Search all The syntax is to write a search term first followed by the operator in and followed by a field label Example To select records where the name Mourogov appears in the author field one would write mourogov in au Remembering field labels Available Fields Defat TOTAL CASOSTNUANASU Add To Search How do you remember all the field labels With time you will of course get to ORIGINAL NON ENGLISH TITLE JAU AUTHOR S know the most frequently ca CORPORATE AND CONFERENCE used labels but in the 50 SOURCE BIBLIOGRAPHIC CITATIO mean time you can use ST SERIES TITLE INFORMATION the Field List dialog box JRN REPORT PATENT NUMBERS which can be found via the Utilities Fields to Search Menu The procedure to use the Field List is to 1 enter a search term into the search window 2 select a field from the Field List by double clicking onto it or by using the Add To Searchl button 3 press the Seah Utton to initiate the search You may select several field names if you want to search several fields If only one field is highlighted you can press Description a description and search example of that field 6 INIS D
18. er field 2000 IN PY will retrieve all records published in 2000 However with limit fields you may also use the numeric operator PY 2000 Further numeric field operators greater than smaller than greater or equal than NAN V A VV smaller or equal than range are applicable for the fields PY CC C1 and UD For example CC S01 S04 will extract all records with subject categories S01 to S04 from the database while PY gt 2000 will find all publications since the year 2000 Using limit fields Limit fields can be used like any other database field however their main strength is in limiting the range of results of a more general search For example you may have searched for the term nuclear desalination in the abstract and title fields nuclear desalination in ab ti To limit the results to say only books you can now press the button Limit Search In the dialog box Limit Seach By Limiting Values PY PUBLICATION YEAR z Equals ARTICLE you can NOW select LA LANGUAGE OF TEXT B the field PT and CI COUNTRY OF INPUT Greater Than BIBLIOGRAPHY SE ae als eae the corresponding IS INTERNATIONAL STANDARD C Less Than COMMUNICATION CE ALL SUBJECT CATEGORY CE COMPUTER term BOOK Ci PRIMARY SUBJECT CATEGO Greater or Equal to COMPUTER MEDIUM Pressing the JUD UPDATE CODE COMPUTER PROGRA Eee ae F EJ C Less or Equal to E E Ibutton will
19. he index word occurs After highlighting a thesaurus term you may now search immediately for the exact term or for the term includina its narrower terms explode Alternatively you may collect several terms using the Ada to List Ioutton Getting the full picture With the Tem Information utton one can display the full thesaurus entry of a highlighted term a l Term Information The term s definition its AT SCAHHIHG related terms and a few COPE NOTE COMPUTERIZED AXIAL TOMOGRAPHY SCANNING ERM INTRODUCED 1978 other bits and bobs will be SED FOR COMPUTER AIAL TOMOGRAPHY SCS amp MNING on display CT SCANNING ECAT SCANNING ELATED TERM S BIOMEDICAL RADIOGRAPHY Subject descriptors from the INIS ETDE Thesaurus fcereetep tern are used in a very specific pMa arceo context which might be different from the general PFVADER TERM S context of daily life It is COMPUTERIZED TOMOGRAPHY therefore very advisable to check out a term s definition whenever there is any doubt about its exact meaning The term information panel is again fully integrated into the search interface You may select any of the broader or narrower terms from the lower half of the panel to get detailed information on them or use them in a bibliographic search a Could you follow QD What do you think a thesaurus might be LiThey became extinct when a large meteorite hit the earth LIHe was a relative of Theseus who killed
20. he formatting of the aa er eels exported text Use it to optimize the usefulness of your search results C Current Record 1 C Records
21. is available on a Resource CD Database CDs Lican only be used one at a time Lican be copied to a local hard disk Lican be accessed on remote drives Lican be installed on a file server 6 INIS Database on CD ROM 6 1 WinSPIRS retrieval software 6 1 4 ERL client server technology ERL networking technology The INIS Database is ERL Electronic Reference Library compatible Running on a variety of platforms including Windows NT Solaris and LINUX the ERL database server provides powerful and flexible access to databases Detailed information on this technology can be found on SilverPlatter s web site Subscribers to the INIS Database on CD ROM are entitled to use this technology Please contact the INIS Central Services Unit for an ERL Authorization Sheet 6 INIS Database on CD ROM 6 2 Understanding the user interface The WinSPIRS user interface Once you have completed the software installation and have made one or several of the database files available you are i presented with the search interface Although the SPIRS search interface is available for several platforms including DOS Macintosh and UNIX we cover in this tutorial only the Windows interface If you haven t got printed copies of the quick reference a guides on WinSPIRS and INIS on CD ROM you should consider printing them for future reference Help Views Another very valuable source for information is the WinSPIRS help me
22. l wWinSPIRS 4 0 INIS Keeping it safely mem Edit Utilities Records Mark Oy Save Search History The dialog box for saving queries to local Load And Run Searches disks is accessible via the File drop down Delete Saved Searches menu Download Records Fl 7 oo o o All you have to do is to select an existing Print Records FE di f disk dri d Scere Irectory on one of your disk drives and to _ specify a suitable file name Select Database Fe Restart Fy If you want you may type a short a description into the description field The DE descriptive text will be accessible when aha ARRENE R you work with the Load And Run Searches dialog box Save Search History File Name Directories search3 his c query SEARCH1 HIS E gt eA E gt query SEARCHZ HIS List Files of Type Legal trouble Dependina on how the software was set up vou miaht aet an error dal Add Language To remedy this situation you should close WinSPIRS ea ERL Config down and start the RECONFIG configuration tool or Reconfig Release Motes W uninstall ih WinSPIAS 4 0 Configuration options Configuration Opti After starting the Reconfig configuration ae salen raiders tienen tool for WinSPIRS you are presented with Record Display Options the configuration options selection panel It is probably a good idea to go thru all the options available at some time in
23. le if you wanted to look for the author Manfred G von Hellermann or for Claudio De Michelis you would correctly type hellermann mg von in au michelis c de in au These searches will however return incomplete results Middle initials and titles might not be present in the authors field and the prefix de is frequently interpreted as part of the surname itself More complete search results will therefore be obtained if you use hellermann m in au michelis c or de michelis c in au If there is no question of name pre fixes you should still allow for the presence or absence of middle initials Looking for Hugh P Summers you should write summers h in au rather than summers hp in au Finding a report by report number Laboratory reports are usually issued with a serial number the so called report number These report numbers usually follow some common pattern that is constant with a given issuing organization Examples are IAEA TECDOC xxx for IAEA s technical documents IAEA SM xxx for IAEA s safety manuals DOE OR xxx yyy for documents from the US DOE s Oak Ridge Laboratory JAERI CONF xxx yyy for conference proceedings by the Japanese Atomic Energy Research Institute Even if you know the exact report number as printed on a particular document it would still be difficult to figure out how many hyphens or slashes are used in the blank free representation of the report number in INIS It is therefore possib
24. le and even advisable to search using report numbers without blanks or punctuation for use IAEA TECDOC 941 in rn IAEATECDOC941 in rn IAEA SM 359 1 4 in rn IAEASM35914 in rn DOE OR 00033 T22 in rn DOEORO0033T22 in rn JAERI Conf 98 010 in rn JAERIConf98010 in rn As usual upper lower case is ignored by the search engine The other index files So far we have described and used the free text index It lists the terms used in the fields TI OT AU CA SO ST NT RN AB DEM DEI DEC DEP BI ID pout ate ae The remaining database fields Available Indexes PY LA CI PT IS CC C1 Available indexes E UD AN Rifle ere ra al are limit fields They can LA LANGUAGE OF TEXT Cl COUNTRY OF INPUT be accessed USING the PT PUBLICATION TYPE Change button on the index IS INTERNATIONAL STANDARD NUMBEF ee CC ALL SUBJECT CATEGORY CODES screen Descriptions of the C1 PRIMARY SUBJECT CATEGORY CODE limit fields are available ee AN INIS ACCESSION NUMBER AND RELA via the Description button Limit fields can be used in the same way as free text fields but additionally you may be able to use numeric operators in some cases Did you get it Index files are an important element in the functionality of the database You should be confident about their usage Using index files you can Lidetermine the spelling of an authors name Lifind out if a report with a given report number is present in the
25. ms might be specified by separating them by semicolons nuclear desalination will conduct two independent searches one for the term nuclear and another one for the term desalination Using operators In WinSPIRS you can deploy several binary operators that allow you to form compound search queries and finds records that contain both of two terms or finds records that contain either of two terms not finds records that contain one record but not the other near finds records that contain both of two terms in the same sentence with finds records that contain both of two terms in the same database field Please note that the operator not is used in the sense of but not In order to find all records which contain the term desalination but not the term nuclear we write desalination not nuclear Please be careful when using the not operator The example above also removes all records which contain the phrase We are describing non nuclear desalination projects Operators and stop words in a search phrase If a search term has the same spelling as an operator it must be encased in quotes For example in order to search for the term near isotopic graphite you must write either near isotopic graphite or near isotopic graphite On the other hand the search near isotopic graphite will yield all records where the terms isotopic and graphite appear in the same sentence
26. nu Options H Download OOOO OO is IS WinSPIRS Help Index How to Search Wing PIRS Basics eee lt bMenu Help Help on Help Mark O Lord 3E E a oc rd T a Lo wu License agreement A un eS oh T F ai 6 INIS Database on CD ROM 6 2 Understanding the user interface 6 2 1 The main screens The default search screen On start up you will be presented with the search screen wWinSPIHsS 4 0 INES Fie Edt Ums Ammi Mak Dobim Wiens Help a Search Ho Hecords Search __ Search History It is the main vehicle for your work The other main screens facilitate working with index files and with the INIS ETDE Thesaurus Please note that WinSPIRS also offers a facility to access databases via a table of contents However this option is not available for the INIS Bibliographic Database the 2 amp Ibutton is therefore not active Toggling between main screens The icons on the button bar on top of the WinSPIRS window give quick access to the main screens The main search window is where you assemble query strings and conduct searches Access to index files and related database statistics Facilitates workina with the INIS ETDE Thesaurus one of vour main search tools 6 INIS Database on CD ROM 6 2 Understanding the user interface 6 2 2 Function buttons and menus Operating WinSPIRS Communication with WinSPIRS is via
27. of Engineers Calounca Indla Mechanical Engineering Biv Seninar on prospects and futuce of atoni ger generation in India Caloutte India l Jan 1973 50 Calcuta Inscitueion of Engine eG 50 pe English qat 06 2134977 TI Hechmical aspeckp eS AU Cegari F Comi o Has Cehkea di Studi Mucleaci CA Comitato Nazionale per 1 Energio Nucleore Bowe Italy ame 1077 LAN The screen options icons allow you to toggle between the present split screen display and full screen displays of the display history and the retrieved records area Inspecting the results The retrieved records area lists all database records that match your query You can browse the results by pressing the Page Up Page Down keys on your keyboard or by clicking the Eland lsymbols on the scroll bar es views Heip The exact display options can be selected using Print Options the Show Options dialog box show Options Download Options The function buttons LAWEieds Jang Bite Fields jij v Show Intermediate Results toggle between a display of all database fields Show Hits Per Database y kasi Phase seachna and your customized selection of fields aes 2 Automatic Records Display ious Hi Colours With the LNe tHit nq Previous Hit tions you can sa step thru the occurrences of your search terms Language Options within the results 6 INIS Database on CD ROM 6 3 Conducting searches
28. s Download the software installer into a temporary location Run the installer by double clicking onto it Install by following the instructions on the screen Please note Current versions of the SPIRS retrieval software for Windows Macintosh and UNIX operating systems can be found at the SilverPlatter web site 6 INIS Database on CD ROM 6 1 WinSPIRS retrieval software 6 1 2 Starting WinSPIRS Running WinSPIRS Once the installation has been successfully concluded you simply start the WinSPIRS retrieval software via the Windows start menu Tam gt B JT Sonat Taper na i eit mae Be ear ra aps a a V age Wins version SulverPhather Ihe SilverPlatier log and Wing PIRS are registered be of StlvenPlaties linberriatic WinSPIRS Ea During startup WinSPIRS is AN no plapeses round checking for database files If no database files are present in any of your drives the software will abort Running WinSPIRS If at least one database file has been located during the startup phase of the program you will be invited to start a database session A iol ie 4 e a 1 Se version 4 0 SilverPlatter the SilverPlattec logo SFIRS and WinSPIRS are registered taden srka ol SilverPlatter lnlerggtional MY automatically otherwise the Available Databases popup window will list all database files found Selecting database files You must now select one or more of the databases found Available Data
29. seminar handout INTRODUCTION TO SEARCHING INIS ON CD ROM Wilhelm Mandl INIS Training Seminar 2 6 June Vienna This handout is a printout of chapter 6 INIS Database on CD ROM of the INIS Distance Learning Module How to use the INIS Bibliographic Database The Distance Learning Module is freely available on the Internet at http www iaea org inis dlp inisqu 6 INIS Database on CD ROM INIS on CD ROM q The entire bibliographic database covering nuclear literature from 1970 to the present is available on f a collection of CD ROMs J Strong points are comprehensive coverage of the worlds nuclear literature i quarterly updates f professional database search interface 4 local installation no Internet related bandwidth i problems The present chapter will walk you thru the installation and usage of INIS on CD ROM 6 INIS Database on CD ROM 6 1 WinSPIRS retrieval software Installing the retrieval software SitverPlatter Resource CD Before you can use INIS on CD ROM you need to install the SPIRS retrieval software Current versions of WinSPIRS oe retrieval software for Windows O masiverplattencorm MacSPIRS retrieval software for Macintosh and others are available on the SilverPlatter Resource CD Latest versions can be obtained from the SilverPlatter web site If you are using the demo version you will find the required retrieval software on the demo CD itself 6
30. sing the options from the File menu Select Database Fe Restart F7 Retrieving a stored search history will Exit automatically execute the searches on the presently loaded parts of the database Example The searches below are from C QUERY SEARCH HIS DESALINATION in TI AB DE desalination reactors in DE liquid metal cooled reactors in DE explode thermal reactors The searches above are from C QUERY SEARCH HIS 6 INIS Database on CD ROM 6 4 Storing and retrieving queries 6 4 2 SDI services Be choosy Selective Dissemination of Information SDI is a procedure by which a continuously updated database is regularly interrogated by a predetermined query string The aim of SDI is to alert you to new developments in a given subject field and to foster current awareness Loading and running a stored query on the quarterly updates of the INIS Bibliographic Database facilitates current awareness programs However if SDI is an important aspect of your work then you should consider using the Internet based version of INIS which offers weekly updates 6 INIS Database on CD ROM 6 5 Using and processing search results Once you are done with searching Once you have fine tuned your query and conducted a successful query what will you do with the results You could of course write down some of the references which will be displayed in the retrieved records area by hand but there are be
31. the Minotaur Lut is a set of subject descriptors with term relationships and scope notes A lot of effort goes into thesaurus maintenance But why How does one use the INIS ETDE Thesaurus LIOne must buy it in printed form Ult is best to phone the thesaurus specialist at INIS Olt is fully integrated into the SPIRS database interface Exercise Are you ready to deal with the thesaurus Please start up the database now Open the thesaurus window with the Erres button and try the following exercises 1 Find out how many isotopes of Uranium are listed 2 Check out when the term depleted uranium was introduced 3 Look up the definition of the term desalination 6 INIS Database on CD ROM 6 4 Storing and retrieving queries P lt Keeping your work Q Building up a set of precise query expressions can involve a significant investment of effort e What happens if you have to interrupt your work before it s finished Will you have to start all over again at another time e What if you want to keep up to date You may have applied your query string to the existing database but at some time in the future you will want to check if additional references in the latest database update will match your query These situations happen regularly and the good news is that the means to save your work are provided 6 INIS Database on CD ROM 6 4 Storing and retrieving queries 6 4 1 Storing and loading W
32. tion u j z t T related accession number me i AW 31 065255 See Also 31 065245 an 31 065245 a TI Calibration of plane parallel A sub L sub L the WacP i The search returns 11 hits one aie eens related to the whole document and ee ee ee University Goetebhorg Swede 10 referring to the contributions of aiation Physics Section individual authors It is now easy to find the leading record by searching for the descriptor leading abstract in the descriptors field and LEADING ABSTRACT in DE Exercise leading abstract Some of the descriptors in the descriptor field are not used to describe the subject content of a document but to identify a particular type of document The descriptor leading abstract is such an example It must be present in any record which describes an entire document when individual chapters or sub units of that document have database entries of their own Check it out now 1 start up the database 2 search for the report IAEA TECDOC 1173 iaeatecdoc1173 in RN 3 limit the search results to the lead record and LEADING ABSTRACT in DE What do you find Lionly the one lead record which describes the entire document Lall related records Lionly the sub units of the document Lithe lead record and one sub unit Do your findings surprise you They should not Errors and mistakes are a constant in human activity and one has to be alert at all times 6
33. tter ways of using the results 6 INIS Database on CD ROM 6 5 Using and processing search results 6 5 1 Exporting and printing results Printing the results An obvious way of processing your search results is to print them HIS 1 of 3620 in seare However it is generally worth going through the results on the screen and making sure that what you gy atti got is what you want WYGIWYW If WYGIWYW is not fq i si TI Validat the case then you can at this stage still select functio manually the most relevant records by ticking the little ae book symbol on the left of every reference You will Tl Optimiz later be able to limit printing or exporting of results to at the marked records only Doea TI Ana The E Prnt utton will now open a dialog box for setting print parameters and for printing Exporting results The E Downoad tton or the equivalent item from the pull down menu allows you to export search results to a text file The handling of the export function is very similar to what you have learned about printing In the simplest case the text file will simply be used for later printing or for archival However since the exported text is essentially a tagged list you will be able to import the records into many database applications or spread sheets The download dialog and the As Show 2 ae i Options panel give you some Marked Records 5 yserselected influence on t
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