PBS archive add on CSD - Manual Part C - User Manual -
Contents
1. can also move to the document display of financial accounting PBS FB03 if the PBS archive add on CFI for accounting documents is constructed Diagram 8 shows the display of the document flow again showing the archive indicator PBS ca software PBS archive add on CSD Display and Evaluation 16 Documentflow Edit Goto Environment System Help 210 CGA CHER anoa mA eB Document Fiow Status overview ae Display document Ii Standard Order B452 Standard Item 10 Business partner 1012 Autohaus Franzi GmbH Material M 05 Flatscreen LE 50 F Inquiry 10000003 10 Quotation 200002 10 standard Order 6452 10 Handling unit 1516 1 Delivery S000r494 10 Handling unit 1517 1 WMS transfer order 1452 1 GD goods issue delvy 390000914 4 Invoice 90021693 10 Accounting document 100000025 Invoice Cancellation 90021694 10 Accounting document 100000026 Invoice Cancellation 90021694 10 Accounting document 100000026 Invoice 90021695 10 Accounting document 100008027 Credit Memo Request BEOBEOB5E 10 Credit memo 90021696 10 Accounting document 100000028 Credit Memo Request BEOEOB5E 168 Credit memo 90021696 10 Accounting document 100000028 Completed Completed Completed Completed complete Completed Cleared Completed Cleared Completed Cleared Completed Not cleared Completed Completed Not cleared Completed Completed Not c2. Document display O s PBSVA03 Order O PBSIVA13 RFQ O PBSiVA23 Quotation g IPBSMVA33 Scheduling agreement O PBSVA43 Contract a IPBSWLOSN Delivery note D IPBSWL33N Inbound delivery D IPBS VFO3 Billing document O IPBS MD83 Customer independent requirements 2 IPBSMNF23 Invoice list O PBSAVTO3N Shipment D PBSVI03 Shipment costs D IPBSHUOQ3 Handling Units C Document print gt 3 Data export gt Archive gt C Logistics Execution gt C Production gt C Production Process gt Plant Maintenance and Customer Service gt E Agency business Human resources gt gt J Master data changes gt O Utilities Ym PBSIUTIL_ACCESS_DOC PBS Documentation Guide a PBS ABO PBS Archive Administration Board BE OO sunt INS 7 Diagram 3 PBS Archive add on in the SAP Easy Access Menu PBS ca software PBS archive add on CSD Display and Evaluation 9 3 Display Transactions With the PBS archive add on CSD the following transactions are available which read documents from the operative tables of the SAP system and documents from the PBS archive In general you can also start these functions via the PBS naviga tion tools described in chapters 2 1 and 2 2 Note From release 4 0 the PBS transaction names are composed of the correspond ing SAP names by concatenating PBS and the SAP original name e g SAP VA03 becomes PBS VAO3 3 1 Transaction Overview PBS transactions fo
3. and easily access your archived data even after data archiving during your day to day business The unrestricted data ac cess is realized by an intelligent indexing concept It extends the SAP archive infra structure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive index is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The PBS software PBS archive add on CSD Display and Evaluation 4 SAP user can display the data from the SAP database and the archive data simulta neously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to sub sequent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into account the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved d
4. M HTO Komponente GmbH 04081967 oR 5175 2200 70095200 DEM HTO Komponente GmbH FY 10 E sunos NS A Diagram 5 Overview in table form of the sales orders You can see from column A if the displayed order is contained in the archive add on or in the SAP database In the first case the column is qualified with otherwise it is empty By moving the cursor to a sales order and via double click on this order with the left mouse key you branch off to transaction lt Display order gt If the selected order is contained in the SAP database you branch off into SAP transaction VA02 Should it be contained in the archive you get to transaction PBS VAO3 displaying the archived document analogue to SAP transaction VAOS PBS ca software PBS archive add on CSD Display and Evaluation 14 3 3 Document Display Transactions In analogy to the SAP standard document transactions for inquiries quotations scheduling agreements contracts invoices and outbound deliveries VA03 VA13 VA23 VA33 VA43 VFO3 und VLO3 VLO3N there are the PBS transactions PBS VAO03 PBS VA13 PBS VA23 PBS VA33 PBS VA43 PBS VF0O3 and PBS VL03 PBS VLO3N The fields in the PBS document displays are the same as in the SAP transactions For differentiating between R 3 database and archive data the archive data display was extended to include an archive indicator In this section we discuss the example of archive transaction PBS VA03 Di
5. PBS ca software CSD PBS archive add on for Sales and Distribution Manual Part C Display and Evaluation Compatible with SAP R 3 4 x SAP ERP 5 0 SAP ERP 6 0 SAP ERP 6 17 SAP Certified Powered by SAP NetWeaver December 2 2015 PBS archive add on CSD Display and Evaluation 2 1999 2015 PBS Software GmbH Schwanheimer Strasse 144a 64625 Bensheim Germany Phone 49 6251 1740 Fax 49 6251 174174 Email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP and others are registered trademarks of SAP SE Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS ca software PBS archive add on CSD Display and Evaluation 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information re lated to the time when it is used taking into account its total costs and compliance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy ac cess to archived data is decisive and for example its transfer during internal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into pra
6. agram 6 shows the entry screen of this transaction being identical to the one of SAP standard transaction VAO3 SAP a t I OVE CHS 8545 Fh oF Display Sales Order Initial Screen A Sales tem overview amp Ordering pary EH Orders T se Search Criteria Purchase Order Mo Sald to party Delivery Billing Document WHS Element 7 CH 100 BE Diagram 6 Entry screen of transaction PBS VA03 PBS ca software PBS archive add on CSD Display and Evaluation 15 After pressing the enter key the sales order is displayed as shown in Diagram 7 8 eee Ons Ohana BA OR LAE dt 290403 6 29 04 2003 tem overwiew ltem detail Ordering paty Frocurement Shipping Reason for rejection Req deliv date D 29 04 2003 Deliver Plant Complete dlv Total Weight 1r Kb Delivery block El volume 0 165 M3 Billing black El Pricing date 29 04 2003 Payment card Exp date Payment terms 601 14 Days 3 30 2 Incoterms CIP M nchen Order reason 004 Customer recommendation El Sales area 1000 12 O0 Germany Frankfurt Sold for resale Cross division All items tem Material Order quantity 5Y _ Description Cu tCa DG HgLvlt C Firsta tees PC iatsereenesor TAN f eppoos AEE Diagram 7 Display sales order PBS VA03 Via the document flow you can move from the transaction into the corresponding document display transactions for example of the delivery note or the invoice You
7. an be called via transaction code PBS ZVT2 PBS software PBS archive add on CSD Display and Evaluation 18 4 2 Logical Databases The following logical databases are available in the left column of the table the logical SAP databases are listed for which PBS provides own pendants for SAP releases 3 x and 4 x 2 and 3 column With the logical PBS databases the archived data in the PBS archive add on is read in addition to the resident data in the database SAP PBS PBS Standard Release 4 x Release 3 x 4 3 Access via Conversion Tool ABAP reports using the SELECT command to access the R 3 database can be mod ified with the PBS Conversion Tool in a way that they can also access the data from the PBS archive add on For this purpose function module PBS SELECT_INTO_TABLE respectively 3 x SELECT PBS_INTO_ TABLE is used this function module accesses the archive add on and displays the data rec ords of the requested table in an internal table Features and handling of the PBS Conversion Tool are described in a separate manual PBS software
8. archive add on release 4 5 After pressing the button you get to the main menu transactions for the PBS archive add ons by which you can address the different modules in a comfortable way Accounting Logistics Personnel Master record changes Utilities System Help Be ORR annal dA ee s PBS archive add on CSO Be Flant maintenance Me TAE wv Materials management Sales and distribution Production Production process T T T rT T List display Document display Document print Archive administration Customizing System Help amp alaa CSG CHB ANA al AA aM PBS archive add on CSD PAS tools IDS 13 6100 FE sun46 INS ee Diagram 2 PBS main menu with branching off to PBS archive add on CSD PBS ca software PBS archive add on CSD Display and Evaluation 8 2 2 Navigation in the PBS archive add on CSD from 4 6 From the Easy Access menu you can easily navigate via the button User menu through the functions of the PBS archive add on CSD This is possible when your system adminis trator has added the role activity group to your user profile SAP Z _ _ aH cae SHR anos nA oF SAP Easy Access PBS archive add ons DES other menu 8 2 Gh create roie G Assign users Documentation Favorites z gt J Accounting 2 A Logistics gt C Materials management 2 QQ Sales and distribution 2 3 PBS archive add on CSD gt Q List display 2
9. c tice the requirements that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data accesses to archived and database data and meanwhile also to data that is located on decom missioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out success fully This is the basis for a permanently high performing SAP system In principle you can indeed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increas ing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted man ner using SAP standard means depending on the application module This is partic ularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly
10. ion manual part B regarding construction and administration of the PBS archive add on CSD The modular user manual of each PBS archive add on is composed of partial man uals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 email hotline pbs software com Release Compatibility The PBS archive add on CSD discussed in this manual runs with the basis pro grams of SAP SE D 69190 Walldorf Baden system R 3 releases 3 0 3 1 4 0 4 5 4 6 R 3 Enterprise ECC 5 0 ECC 6 0 ECC 6 17 correction levels a to zZ PBS software PBS archive add on CSD Display and Evaluation 7 2 Application Functions 2 1 Navigation within the PBS archive add on CSD up to 4 5x PBS has integrated in its software a start menu which corresponds to the SAP stand ard menu S000 after having registered in the SAP system The only difference is the additional function button PBS archive add ons Office Logistics SAP R 3 System Dynamic mena PRP PBS
11. isk storage can be tripled by performing data ar chiving Thus time is saved for the data backup PBS software PBS archive add on CSD Table of Contents 1 Introduction 2 Application Functions 2 1 Navigation within the PBS archive add on CSD up to 4 5x 2 2 Navigation in the PBS archive add on CSD from 4 6 3 Display Transactions 3 1 Transaction Overview 3 2 Transactions Regarding Customer Operations 3 3 Document Display Transactions 4 ABAP Interfaces to the PBS archive add on CSD 4 1 Access via ABAP Routines 4 2 Logical Databases 4 3 Access via Conversion Tool PBS software Display and Evaluation oO N N OD A N O O ek 17 18 18 5 PBS archive add on CSD Display and Evaluation 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules Fl SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP R 3 system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part A This manual on the display transaction and application programs was written to sup port you when using the PBS archive add on CSD Please see the administrat
12. leared Diagram 8 Document flow from sales order In the initial screen of a transaction the search for document numbers of archived documents using the F4 help matchcode search help is only possible in individual transactions that are PBS VTOSN available from rel 4 x and PBS VI03 available from rel ECC 5 0 in the PBS archive add on CSD Please note that the search has to be carried out via a qualified index of the PBS archive add on CSD for performance reasons so that unlike in the analogue SAP standard transaction required entry fields are available in the PBS search helps PBS ca software PBS archive add on CSD Display and Evaluation 17 4 ABAP Interfaces to the PBS archive add on CSD You can access all data stored in the PBS archive add ons with ABAP means The following chapter describes the methods and auxiliary programs for the access to the data archived with the archive add on CSD There are several ways to access this data e ABAP routines in the central access reports e logical data bases e Function module PBS SELECT_INTO_TABLE or 3 x SELECT_PBS_INTO_TABLE 4 1 Access via ABAP Routines All important routines required for the access to archive data are stored in the ABAP report PBS CSD_READ respectively 3 x ZZCVREAD The methods of how to ac cess the PBS archive can be copied from the archive reading programs PBS CSD_TSRD and PBS CSD_SCAN or the example reports for the archive ac cess c
13. on and higher ZV03 PBS VLO03 VLO3 Display Outbound Delivery _ oae o PBS VLO3N VLO3SN Display Outbound Delivery ZV05 PBS VLO5 VLO5 List of Deliveries esiiss _viss__ Display inbound Delivery iasivissn vis3n__ Display inbound Delivery esmi vi71__ output trom Deliveries PBSHUMO HUMO Selection of Handling Units Pesmuos Hu0s Display of Us PBSG software PBS archive add on CSD Display and Evaluation 11 PBS transactions for customer primary requirement Release 3 x Release 4 x Corresponding Description SAP transaction and higher 7088 IPBSIMDES Moss Display Independent Require Independent Require MD83 Display Independent Require ZD85 PBS MD85 MD85 List of Customer Independent Requirements PBS transactions for shipment Release 3 x Release 4 x and Corresponding Description higher SAP transaction Los PBS VT03 VT03 Display Shipment se o o PBS VT03N VTO3N Display Shipment PBS VT11 VT11 Shipment List PBS transactions for shipment costs Release 3 x Release 5 0 Corresponding Description l SAP transaction and higher OO e o PBS VI03 VIO3 Display Shipment costs 2 PBS VI11 VIT 1 List Shipment costs Other transactions Release 3 x Release 4 x Corresponding Description SAP transaction and Seems ZcSD PBSICSD Aeememess menu CSD ZPBS PBS MAIN Coe Area menu PBS YPBS PBS PBS 2 Area menu PBS In principle the tran
14. r sales documents Release 3 x Release 4 x Corresponding Description SAP transaction and higher Z3 PBS VA03 VA03 Display Sales Order ZA05 PBS VA05 VAO5 List of Sales Orders PBS VAO5N VAO5N List of Sales Orders from Rel 5 0 ZA13 PBS VA13 VA13 Display Inquiry ZA15 PBS VA15 VA15 List of Inquiries PBS VA15N VA15N Inquiries List from Rel 5 0 ZA23 PBS VA23 VA23 Display Quotation ZA25 PBS VA25 VA25 List of Quotations PBS VA25N VA25N List of Quotations from Rel 5 0 ZA43 PBS VA43 VA43 Display Contract ZA45 PBS VA45 VA45 List of Contracts PBS VA45N VA45N List of Contracts from Rel 5 0 PBS VA33 VA33 Display Scheduling Agree ment software PBS archive add on CSD Display and Evaluation 10 ZA35 PBS VA35 VA35 List of Scheduling Agree ments PBS VA35N VA35N List of Scheduling Agree from Rel 5 0 ments PBS VA53 VA53 Display Item Proposal PBS VA55 VA55 List of Item Proposals PBS transactions for invoice documents Release 3 x Release 4 x Corresponding Description l SAP transaction and higher ZF03 PBS VF03 VFO3 Display Billing Document ZFO5 PBS VF05 VFO5 List of Billing Documents PBS VFO5N VFO5N List of Billing Documents from Rel 5 0 ZF23 PBS VF23 VF23 Display Invoice List ZF25 PBS VF25 VF25 List of Invoice Lists _ a PBS VF31 VF31 Output from Billing PBS transactions for shipment documents Release 3 x Release 4 x Corresponding Description SAP transacti
15. sactions are analogue in their functionality to the SAP standard transactions if a comparable transaction exists Please see the SAP documentation for the detailed description of the transactions In the following chapters we discuss additional transactions and the differences compared to the standard PBS software 3 2 Transactions Regarding Customer Operations In this section we discuss archive transaction PBS VA05 displaying sales orders This transaction is analogue to SAP transaction VA05 however is supplemented by an additional field Diagram 4 Here the user can restrict the selection volume by choosing 1 DB archive 2 DB 3 archive The entry of the corresponding number 1 2 or 3 means that the sales orders are either displayed from the R 3 database or from the archive or from both data sources Transactions PBS VA15 PBS VA25 PBS VA35 PBS VA45 PBS VF05 and PBS VLO5 inquiries quotations delivery schedules contracts and delivery notes regarding the customer are analogue with regard to their display and handling SAP E 181068 GHB anna maa S List of Sales Orders fe Disp variants Further sel criteria Organizational data Partner function 2200 Sales order data Document Date 01 01 1997 To 31 12 1997 Selection criteria O Open sales orders hy orders All orders FEO 100 BT Diagram 4 Selection scre ae The selection made here shows all sales orders for ordering part
16. y 2200 and docu ment date 01 01 1997 to 31 12 1997 In this respect the documents from the SAP database and the documents from the PBS archive are considered PBS ca software 12 PBS archive add on CSD Display and Evaluation PBS archive add on CSD Display and Evaluation 13 Having pressed the enter key the sales orders which have been found are listed in table form as displayed below SAP el 248 6 GAB DDS fH ee a List of Sales Orders By partner a thavHhekh PO number Doc Date SaTy S0Doc Soldtopt Netvaluelcurr A Namet 73011987 OR 4093 2200 40851 00 DeM gt HTO Komponente GmbH 24011997 or 4099 2200 32485100 DEM gt HTO Komponente GmbH 2701907 or 5006 2200 35842 00 bem gt HTO Komponente GmbH B011997 or sora 2200 24108 00 DEM HTG Komponente GmbH 1021997 OR s042 2200 10110200 DEM HTG Komponente GmbH 7 03 1997 oR 5057 2200 18130 00 bem HTO Komponente GmbH 215041867 or s069 2200 63339 00 DEM HTO Komponente OmbH De 19970421 1 21041007 OR 5077 2200 98846 00 Dem HTO Komponente GmbH De1a9705172 13051987 OR 5098 2200 13931200 DEM HTO Komponente GmbH De 19970809 2 09081087 OR 5115 2200 28817 00 DeM HTO Komponente GmbH De 1a970707 2 07071987 OR 5133 2200 1094200 DeM HTO Komponente GmbH saa 2200 1 62000 DEM HTO Komponente GmbH 08081007 oR 5155 2200 15066 00 DE
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