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STISETSWeb MS User Manual

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1. Navigation from form to form is accomplished in this manner Simply move down the list of forms and complete each form as desired IEP W 2 SUPPLEMENTARY AIDS AND SERVICES PERSONNEL SUPPORTS IN REGULAR EDUCATION Complete Der shentdfyee ANNUAL GOALS or PENCHMARKSSHORT TERM INSTRUCTIONAL OBFECTIVES STIO Check the Terting Accommodation colann if the accommodation Y mecenary for participation im state or Grtract wade asvermments Refer to Section J im the Murnrgt Statewsde Assercmment Syrtem Cadelnas for Testing Tradants with Dudits for pectic tert accomumodations Click Here fer Services 5 r Explanation of nemparticipation in regular education servires tmr beding nomas edemir and extracurriculas sr tirities Bookmarks allow quick navigation to Click this link to display the Services the different sections of this form screen The following steps will For example to move from the end guide you through the process of date section to the location section adding Services to a child s IEP click on the text labeled location 30 e Getting Started STI_0527111618 2011 STISETSWeb MS o Click on the link Click Here for Services o The next screen will be displayed There are three tabs for Student Services Related Services Modifications Accommodations and Supports for Personnel Each of these tabs follows the same procedure End Date Frequency Closed Attachedto AttachMetech Description Goal Spes
2. o Highlight the appropriate tab For our example we will highlight Related Services 32 e Getting Started STI_0527111618 2011 STISETSWeb MS o Click Insert DD Service Properties Web Page Dialog Service Properties Service Type Soeech Language Pathology Services Plan Begin Date Plan End Date 101042005 10 09 2006 Service Frequency Type Frequency Weekly e la Service Detalla Optional Service Details may be entered in this eres WA Location fimo of Tine Miena Speech Lab par Service Provider CARY STAAL CULPEPPER J Record wil be Changed o After entering appropriate information click OK to save Notice there are red and or blue diamond icons by certain fields Red means the field is required and has NOT been satisfied Blue means the field requirement HAS been satisfied o Insert Click this button to insert a new service o Change To change an existing service highlight the service and click Change o Delete To delete a service highlight the service and click Delete o Complete To complete a service highlight the service and click Complete Note No changes are allowed after a service is completed o Tasks Click here to enter tasks for the highlighted service This area is a log of all the tasks performed for the selected student After clicking the Tasks button the following screen will be displayed You will not be able to perform a task until your Administrator or Manager gives you rig
3. e Continue to the Archive Students box Select the Exit Reason The Exit Date displays the current date e Check the box next to each applicable student s name e After all students have been selected click OK Archive Students Note Gifted students primary exceptionality of GT will not be exited Exit Reason Archive While Exiting Exit Date F MM dd yyyy OR Archive Reason Archive Date Mo longer receives Special Ed services 12 12 2010 Selected Students Case Manager will be set to System Administrator LM student Studentlame crade sex _ sn_ ssn__ n08_ spedstatus_ aseanager_ fxceptionaity _ Un Archive Students This utility is used to bring students back from Archived status It is recommended that this procedure only be used as the Special Education director has outlined within your district e First locate the students to Un Archive o Select the appropriate school and grade o Enter several letters of the student s last name and or first name to search e Click in the checkbox to un archive a student or click in the checkbox to the right of Un Archive to select all students To select multiple checkboxes hold down the Shift key on the keyboard as you check each box e After all boxes have been selected click the Un Archive button to the right of the search results field Un Archive Students Find Students School Grade Case Manager Last Name First Name Al Schools Mi C J 5 o
4. Bet ar on Rete Pp Page Manda Pi Sunpieeneriery Ay Page Ba ab om Appa rc t _ EP ia ee ra EF ib Meee Ermis EP EPs SD febi Serene PPC ended Sohodi ree EP wet habia Trenton F ERC Signature Page E E A Minsinsing Demo Otic MSSISSF DEMO MDOLE SCHOOL IEP W 3a SPECIAL EDUCATION SERVICE GOAL Sredent Name MP DEAJO MEASURABLE 400 C AL GOALS Apph uha uka nanki pl ees A OP H A aoe ed Toul ph poi ae eee ore Tet hues Cara ate varo Mm ae rd a NA MT i nii A TU mi bs A La pera Of a Ti Ey A Se E TAL A MHAC baT A ES A tila LS A TA ETA ES BETE Oe Ni a BT L Wiikin Va alla 1 Aribi anatema i ang Palerma fi tts ap aie Ca b ba pyres Ei A Linde pagina cuid i Tas Seng de iaa Pa a i Oh acia bar Ti i hei aa hi a red rl al e hi hi STI_0527111618 RERET OF FEIA i ee ee Est gag ma 4 Poges mak Ola e pa p Ria POR ST MEET Pas 00 i EXFLAMATIOS OF CODD SYSTEM POC TO E AAA al GalL ee ee pa BEAN Pha oT et hee Toa medi 2 Esc daan ha Ll Ce pa ad pda lg ga ide m l ha do a ed a bad irimi ir DI i ceal se haa da a ee i Getting Started e 35 o ml Do o ia aa A eS a Missisippi Demo Circ MSsisSar i DEMO MOOLE SCHOGL Scudent Name MARCY MANCOU SigeiGcast Cogzinve Dicabibry SCD Derermmanon To be da e aa a alden baring a sgniliceet cognitive disability ALL of the criteria below muai be tros sample of P a Os The student desonmt
5. Selected Students Special Education Status will be set to Inactive E Student studentwame a a AR ar asma 2011 STISETSWeb MS STI_0527111618 Getting Started e 15 Critical Student Information This tool should only be used by a System Administrator Since this tool allows the user to change STISETSWeb information to match the same information in STIOffice the person making the changes must verify the information in STIOffice before making any changes in STISETSWeb WARNING e Before changing student information please make sure you are authorized to do so e Make sure the data is correct in STIOffice e Any changes made may get changed back on nightly update e If you are unsure of the consequences and or the use of this form please contact STI Support Critical Student Information 1 When changing Shemi Information please male sure you ae aathedized bo do 0 E Make sane he data ls con eci in 5 01 Oficr 1 Any changes made may get charged back on Mighthy Update A re at inane of the cone quince a os the uas of thie Forma pasia comiaci ST Sei Pade MARCUS ABSENT Ciiis 111111333 Curre Sedesol SM TONS bel 2 DEMO SOHO Canis Fist Manne MARCUS Can nerd Lani Harme ARGENT Cantam Sock Secta iy Hurdes 111 13 1333 Cantem Pilie Nitsa 214 000 Tantei hais of Hath 1142001 120000 AM Corre Geile MM Cani Pihmiciy 4 shies Shishe Hainler 111300333 Mer Sahal ARIORA KiF D
6. A A a i m mm m m m m m m 2011 STISETSWeb MS STI 0527111618 Getting Started e 37 Entry Withdrawal Click here to print Entry vVithdrawal HICE HE Schedule Click here to print the Schedule 5 Course F Course Mame Pernod FOUND OF ALGEBRA E FOUND OF ALGEBRA 14 PHYS ED 3 E Gm PHYS ED 9 MT ENGLISH 5 106 ENGLISH 9 1106 WORLD HISTORY 9 E WORLD HISTORY a 5 506556055 3 Click here to print the Guardian Info EMERG Y CONTACT OO 14 CAJA ROH pi i Bear in mind that all information drawn from STIOffice is read only in STISETSWeb Any changes to this data must be made from within the STIOffice application An upload must occur in order for student information to be updated schedule guardian information grades etc Reports Caseload The report listings in this menu are designed specifically for teachers allowing listings for students on each teacher s caseload From a teacher login select Student Desktop Reports Caseload To generate any of these reports follow the same steps demonstrated in the section Report Desktop on page 17 of this guide Report Desktop Sahbalda SSP DEMO K 12 SCHOOL MESESPA DEMO MIDDLE SCHOOL MESESPA SETS WER HGH THIOL 38 e Getting Started STI_0527111618 2011 STISETSWeb MS Caseloads Disi Maras Mes ssep ema District Soho Mae MSSP DEMO MOLE SCHOOL Sample Caseloads report Student Services E LEER C
7. AL BALLET Cor AS oe te Marta m danas Haa E A A AS SCT A Polen a ed Of A a a oe ta MOLA Ti D EME fe fee an le a opie amar ed Pr bo poka penis ina et poe ROG TOA PACA CCM EROTIC ATOM Las Pra el ida e e lA a ee ed aed Creed PL TL A CPU AAA ES TAE PNC ma PLT AN 1 DANCE Les apra el al rin H aa e Pm e tat A TTEA i e te C4 CCE hy SSS cbr ipod dr Cee eo of et ao Cores Bet praca bo a prob tober OCLC TION MA CMP Tee TIT DAAMA Fo CAET a aE pl eral pr aces eet HAMA HORA mj are Pal ICF DAMT 1ICrOI DACE barry per ron rd fered o To add a new Goal Bank Type code click Insert on the left of the screen After entering a Code and Description click OK to save o To change an existing code highlight the desired code and click Change After making changes click OK to save the modified information o To delete an existing code highlight the code and click Delete Note The user cannot delete codes that have already been assigned to students o To add Goal Type Information codes highlight the Goal Bank Type in the left column and then click Insert from the right column After entering Grade Level Description and Strand click OK to save o Goal Type Information codes may be changed by clicking the Change button o Goal Type Information codes may be deleted by clicking the Delete button o Click the Benchmarks button to add Benchmark information to the selected Goal Type The Insert Change and Del
8. Dialog Record of Access ABDULA ABLONGOTTA Lami isme Feoutteme Viewer Calegory Lona Pauceshan Agere Feo eleaniaives _07A 312006 _ e Processes Clicking here allows the user to access any Processes assigned to the selected student e Folder Clicking here allows quick access to the selected student s folder Student Desktop Because the Student Desktop houses student records Special Education teachers maintain those records here This area of the software is essentially the teacher s work place Since all processes and the forms necessary for completion in each process are housed in this area teachers can track Special Education students as they move from referral to eligibility to IEP development Student Folder Housing the most current date information on students this feature is accessed by clicking the plus sign to the left of Student Desktop then selecting Student Folder The student folder houses dates to be monitored for compliance These fields will auto populate from forms that are completed in the program Student Folder Student Folder The Folder has 3 tabs Bri Base Information dia e LE seca aor Oude Mice Foon informatie Date Ere olle in Dti bot feo Spee Pil Terrien Wain ee Basic tab e Status Click the down arrow to select a status of Active Contracted Delete Inactive In State Not Eligible Referred Out of State or Referred o Active refers to all students cur
9. Fi l anguage 100102005 1003 006 Daly E A Ateachetach Dal Fak gr Ceapyices o Scroll down the screen to enter appropriate information on this form o As information is entered on this form select the File menu and then click Save Changes or press the F10 key to save o After all required information has been completed on this form select File and then click Complete Form Notice the color of the icon to the left of the form changes to red meaning this form is locked and changes may only be made by creating an Amendment Addendum e IEP W 3a Measurable Annual Goal Scroll down the screen below to complete appropriate information IEPAnnual Review 13006 9 3 4006 IEP Wa Measurable Annual Goal Bucal TEP W 3a SPECIAL EDUCATION SERVICE GOAL ha Student s Name MICHAEL E AARON MEASURABLE ANNUAL GOAL S sal wil demonstrate an undershanding of he basa fen number tr by cr lr and counting Tour dig whoa numbasna ane iden trations P M Mi Ve BENCHMARKS SHORT TERM INSTRUCTIONAL OBJECTIVES LA Me ikadisj Report of Progress ETIO ame endo required for students whe are Significantly Cagnithvely Disabled NCD Per ist ied del dh fh th a sll ati quan o mart lp often chal ll group iea by cons taita ard Inusnderd ANA i To enter Measurable Annual Goals or Benchmarks Short Term Objectives 1 Click in the blue field until a blue plus sign displays 2 Click on the plus sign 3 Select
10. Forms in Selected Process Pub Descriplion Boris EP EPLA An rued Reviews initial Eligibility Initial IEF MEEDT Old of State Out of Sate Reevaluation Res sluation Create Student Folder e To access this menu option click the plus sign next to the Utilities Desktop then select Create Student Folder A folder should be created to track all students who enter any phase of the Special Education process The student folder houses dates to be monitored for compliance These fields will auto populate from forms that are completed in the program Perform the following steps to create a student folder o After selecting Create Student Folder from the menu tree on the left the screen below will be displayed The person logged into the program is by default automatically listed as the Case Manager To change this default to the appropriate Case Manager click in the Assign Case Manager field to display the blue plus sign Click on the plus sign to look up the desired staff member Enter the last name of the staff member and click Search Highlight the staff member s name and click OK 2011 STISETSWeb MS STI_0527111618 Getting Started e 9 Click in this box to display a blue plus sign Then click on the plus sign Y Stati okup Web Page Dialog ETA Staf Lookup Search Criteria j Search Criteria School Create Student Folder include Gen Ed Teachers Fiel Marne j Fm BLL ANGLIN o Enter the last name of the student i
11. Groups menu is to add users to existing groups To do this highlight the name of the group in the left box then click Members Users may be added or removed by highlighting the desired name and clicking the appropriate option either Add or Remove Then click OK to save the changes e Four security groups come pre installed with the software It is recommended that these groups not be changed Additional groups may be created to accommodate other security needs o Administrators Have full access to the software in all schools in the district 6 e Getting Started STI_0527111618 2011 STISETSWeb MS o General Ed Teacher Use of this group is optional To activate this group select Utilities Desktop System Files Checking Create Gen Ed Caseload automatically creates caseload assignments for Gen Ed teachers right after the Scheduled Student Update runs This means that any General Ed teacher who teachers a Special Ed student will have view only rights to the student s Special Ed record o Managers Have full access to all menu items for their individual school The only menu option this group does not have access to 1s the Edit Permissions menu In other words Managers have full control over student records in their school but only their school by default o Teachers Have full access only to students on their caseload by default e Users To access this menu option from the menu tree click the plus sign to the left of S
12. al a e dl e a ee E eer e After all required forms in the IEP Process are complete select Student Desktop Process Manager From this screen click the Complete button If all required forms have been completed a date will be displayed in the column labeled Close Date Documents On the Documents screen the user may Insert Change Delete or Download documents These documents are saved in the database on the district server Access this menu by clicking the plus sign by Student Desktop then click Documents Documents Date Uploaded Summary 076 2005 Perfect Attendance Award Certificate e Insert Click here to add a document that is not already pre installed with STISETS Web e Change Highlight the document then click here to change an existing document e Delete Highlight the document then click here to delete a document e Download Highlight the document then click here to download a previously uploaded document e Fill out the appropriate text fields in order to have your file added and uploaded Then click OK Notes mat be entered in the Notes field even without uploading a document 36 e Getting Started STI_0527111618 2011 STISETSWeb MS 3 Document Properties Web Pago Dialog Document Properties Dato Uploaciod OF 7 6008 Sunday hates Record will be Added e The uploaded file may be downloaded by selecting the Download button At the next screen click Open to view the attached file
13. and Staff Type State Codes Categories res Evaluation Types jim Dezi Disati Biin Development Lily Dienot Lasley Edmireazon ERR e aon END Emotional Disability Emotional Dizalilky Gende Gender Pi Hearing hwared Hearing impared Languages Languages 5 Language Speech impaired Language Speech mpared Lassie storey LeaniFhenEr L fue Lis an ee Mune Dis in et Race Race i Mental Retardation Mental Retardation Acra Access RecordOfAcces D Other Haih impairment Other Heakh impairment SpbdSistus SpE Shab i Orthopedic impairmeri Orthopedic impairmeni A A AO Stent Student Fieiaionshe LL Space Leeming Dirabidty Space Learning Dirabdty Sar ype Sail ype Traumatic Brean injury Traumatic Brean bury Tes Yeas i oa mpared ually npeareo e Locations This editable code file is used in conjunction with Student Services to specify where the service will be provided All codes in the Code Desktop are created edited in the same manner Locations are used in the JEP W 2 Supplementary Aids and Services Personnel Supports in Regular Education form and the IEP W 5 SCD Related Services and Special Factors form o To add a new code click Insert After entering a Name Description and Expiration Date click OK to save o To change an existing code highlight the desired code and click Change After making changes click OK to save the changes o To delete an existing code highlight the code and click Delete Note Any code that has already been assi
14. of students meeting the selected criteria displayed here 2 FormAttr Web Page Dialog Form M300176 Field Biology Yes Heading Biology ves Select Properties For Field Filter Value None l ali Not Equal To Less Than 2 Select Equal To Less Than or Equal To 3 For Filter Value enter 1 Greater Than Greater Than or Equal To 4 Click OK Empty Not Empty Contains ls Contained Within Like e Sort by thus Geld No Sort Ascending Descending e Run Click this icon to run the report The resulting report is shown below Selecting Group Break allows grouping by grade teacher school etc 2011 STISETSWeb MS STI_0527111618 Getting Started e 19 SETS Query men fres max School Report Te All SOHO MISSISSIPPI DEMO DISTRICT STUDENTS TAKING THE BIOLOGY ASSESSMENT Biology Assessment Losa Save New a A A 00 DOG PUTO 6 M 1 WHITE ANGUN Special Education Outside Regular Class gt 60 Of Day Ages 6 21 1 ANSEEK HDE 8 M 16 WHITE ANGLIN AWNMAMIND GEORGIA 8 F 15 WHITE ANGLIN Special Education Outade Regia Class gt 60 Of Day Ages 6 21 1 MNO NEVER 8 F 15 WHITE ANGUN Special Education Outside Reger Class 21 60 Of Day Ages 621100 PIG PORKY 9 M 14 WHITE ANGUN Special Education Outsde Regular Class lt 21 of Day Ages 621 1 LastName First Name Grade Gender Age Ethnic Group CMgrL name LRE Name diologyYes Sets Query Caseload Unlike
15. the center of the screen Each of these three sections has the following icons Min Selecting this icon minimizes the selected section of the screen Res Selecting this icon restores the screen to the initial view Max Selecting this icon maximizes the selected area so that it fills the entire screen Pressing the F11 key further maximizes the screen EN ERA TA SOOO MEYER HAD Balie MISSISSIPPI DEA MELLE SOHO MAHL MER EY MOLE al i MESSEPA DEMO 8 412 SCHOOL 1000000 POR Y Pa E E MESTSPA DEMO K 13 DOHC OBRADOS YOSEMITE Sak i SSSA DEMO K 12 SEHH lacas Opening Screen The opening screen displays menu options based on an employee s level of access to the program An employee s Username and Password may be secured from your System Administrator The screen on the previous page is displayed for staff members with Administrative rights The opening screen below is a sample display for employees with Teacher rights TISETS DOG No Student Selected wii 108 KAREN BA ito Mississippi Demo District Version Number Logout Help Menu User Deskto taceptronatty School wt PA DEMO MOOLI HOQI MISSISSIPA DEMO K 12 SCHOOL MISSSSPP DEMO MOOLE SCHOOL 1111990 MISSSSPR DEMO MIDOLE SCHOOL 061 41991 111086777 FICK AMORTIS MISSSSIPA DEMO MOODLE SCHOOL 03471992 3141111134 MAROE ARDE Active MISSSSIPA DEMO MIDOLE SCHOOL 09 15 1993 214111120 JERRY ATROK MISSISSIPA DEMO MOODLE SCHOOL 06111991 22233644 BOD BALLEW
16. the Goal Bank and Grade then click Search 4 Highlight the appropriate qoal objective and click OK 5 lf an appropriate qoalfobjective cannot be located in the bank the Goal Objectwe may also be manually entered FI PR A EMi MOM a ME dry DECINMIN E le DATES OF SERVICED FREQUENCY PROGRE TOWARD ANNUAL GOAL a Se a A _ LOCATION or SERVICE REA ONON FOR NOT We COAL a F EEE EXPLANATION OF CODING SYSTEM METHOD OF MEA SUREMENT REPORT OF PROGRESA PROGRESS TOWARD ANNUAL GOAL REA ON FOR NOT MEETING GOAL Wriltan Obearvalsom Amiizipabe masting goal Mors Tima na dad 2 Witten Performance 1 Hot applicabla daring Che gabag period J Esci ahoamcwii bardias 3 Ord Pufarmaaca 2 Ho progress mals 2 Do mol anleapats masjing goal noje mon J Aires rol completa 4 Enanos Reial Tas 3 Litilo progra mado Haad io varia prisa EP 3 Tuna Fumple 4 Progress made Objerties nod yet met J Goal met indizata dede 3 Other pami 6 Demmosimition Performance 5 Objaciina Mai AMOO 7 Other Specii Chech if goal de a iranslilon acthdliy Wooden age 16 104 2011 STISETSWeb MS STI_0527111618 Getting Started e 31 e IEP W 5 SCD Related Services and Special Factors Time will not permit all IEP forms to be covered in this training session We are selecting a cross section of forms to demonstrate the functionality of STISETS Web Follow the same procedu
17. 2011 STISETSWeb MS Information in this document is subject to change without notice Student and school data used herein are fictitious unless otherwise noted The contents of this document are the property of STI This information is intended for users of the STI suite of products only Reproduction or redistribution of these materials to anyone other than STI customers or users of STI Software 1s prohibited without prior written consent from STI 2007 2011 Software Technology Inc All rights reserved Microsoft Windows Word and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the United States and other countries Other product and company names herein may be the trademarks of their respective owners Software Technology Inc USA Technology and Research Park 739 North University Blvd Suite 2000 Mobile AL 36608 251 639 1851 This document was last modified on May 27 2011 Any subsequent changes made to the STI applications described herein will be discussed in the release notes that accompany each product s update Contents Getting Started 1 MEDd ON tidad dia tt bs l OpPemno Scenic 2 UTE DC SLO sisi sc isos eaastanah eesenasbols to tiatuedssaattne cemecesetocaics 3 EGLO Ce Seas thieves A ent mae cc Acasa seat ds Naren canacd 3 Eolo DESK Pirrs en eee teeny styeann renee Tawar toi A SEU DEA se means 6 Process ME OE 9 Sl uden FOOT AA E RS ean RP ne ee 9 ASCO A waciioes E
18. DAY DIJO 211111132 DE ORALE 222222222 AMADO HAMMA TOO MEAR MAL IMITA MOE woust JO OOO PO MO MAI INTE SAM Demographic Section for Selected Student desa D Strood Ranie Inn MSSISSPR DEMO K 12 SHOA 123 pacas Edic Cotes Repar Cure 2 Son Da catern Came Peg Omn Record of Access Seeces Escalon ds Pag Cs 60 O Dey Agee 627 Spaas Edic Cd Peper Cure 29 0 Ot Day Agee 6 27 Sons L xator Outed Repor Cars lt 21 of Dey Ages 621 gee 6 21 MESES DEMO MOLE SODNA MSSM DEMO MEIKLE SONA MESESSPA DEMO MOOLE SOMO MESSI DIO MOLE GOA MESITA DEMO K 12 SCHOCL MESCIPA DEMO MOLE SONA MOSESPA DEMO 12 S000 METIA DO MA SOO MESETA DEMO MIOLE SONAL MESSESIPA DEMO K t SOWOL MESITA ODEMO 1 12 SOOL MESITA DEMO K 12 SOHOCL MESESIPA DEMO MCLE SONA MSSSSIPA DEMO 112 SOVA MESETA DEMO MALE OO MESITA DEMO MOLE SODA SSSR DEMO MA E OA MESSI DEMO K122 S000 MESETA ODO K1 5000 MESETA DEMO K 17 SOOL e To select a student double click on the student s name ronan es DATAN IDA wet Oh SA Y 1003 sy OS On RD Processes rca Processes Folder e Record of Access This is a convenient feature that was added to track persons who access a student s record When anyone other than the Case Manager accesses a student s record it is automatically logged here Clicking Insert allows the user to log other persons accessing the record STI_0527111618 2011 STISETSWeb MS 3 Record of Access ABDULA ABLONGOTTA Web Pape
19. E a sm E E E E E n E E E Hh E E To access this menu select Student Desktop Student Services Notice that the Insert button is dimmed on this screen Student Services are entered in the JEP forms W 2 and W 5 This area of the software 1s intended for viewing services and entering Tasks Service Logs Student Services End Date Frequency 10102005 1009 2006 Daily 2011 STISETSWeb MS STI_0527111618 Getting Started e 39 Index C Caseload Assignment 10 Code Desktop 4 Create Student Folder 9 D Documents 36 E Employees 3 G Getting Started 1 Introduction 1 O Opening Screen 2 p Process Desktop 9 Process Manager 26 R Report Desktop 17 Reports 17 Reports Caseload 38 S Security Desktop 6 Sets Query 17 2011 STISETSWeb MS STI_0527111618 Sets Query Caseload 20 STIOffice Info 37 Student Desktop 23 Student Folder 23 Student Services 39 System Files 11 U User Desktop 22 Utilities Desktop 3 Index e 41
20. E a tone 10 A A serene 11 Repo Des oia den ale 17 A A A aenconeeadenn teat 17 A A PI te eoaetente 17 Sets Oiuer Cascloa alada 20 MI SET DES OP ar 22 Student DES KOs soda 23 SEIS RCE OLR cta lridac cita 23 Process MANA rain 26 DOCUMEN isa lia 36 SLONCE TAO PAPA tains esl PO O 37 Reports Casc Oai ista ol dois 38 Student Ser IC 39 Index 41 2011 STISETSWeb MS STI_0527111618 Contents e iii Getting Started Introduction STISETSWeb is a browser based Special Education data tracking system that provides the Special Education professional with a comprehensive system for achieving and maintaining compliance with the Special Education process for students Many state specific forms are contained in this software Since this software 1s fully integrated with the information from the local school STIOffice program Special Education personnel may view Student and Guardian Demographics Entries Withdrawals Attendance Discipline Schedules and Grades The basics of getting started with STISETSWeb should follow this order e Employees e Users Assign User Names Passwords and Security Groups e Create Folders Assign Case Managers to Students e Change Case Manager Only if a mistake was made in assigning Case Managers e Caseload Assignment Assigning OT PT Speech Therapist etc access to student records STISETSWeb features pre loaded reports that will track due dates for IEPs as well as Re Evaluation reports to determ
21. EMO SCHOOL Bas Ph ai Mena MARIS Baw Lasi Hana ABSENT Mew Social Garir my lindes 111 1909 Mee Phone Huida 544 0604 Mos Male of Birth 104 500 Mee tender Mala e Hass Pibii s y CODE UNA AL ABLE 1 Change Case Manager To access this menu click the plus sign to the left of Student Desktop This option allows the user to change a student s Case Manager Only users with Administrative or Manager rights will have this option ka e To change a Case Manager begin by selecting a student e Select Student Desktop Change Case Manager After selecting this menu option the user may search by School Last Name or First Name Enter the desired criteria and click Search e Once the desired employee name is highlighted click Select Change Case Manager Select the new Case Manager Sehool Last Haro 4 Sgh gi w a Tescher Humber Firmi Name Siyelem 21116 A ANT 16 e Getting Started STI_0527111618 After highlighting the desired employee click Select Adminis aor 2011 STISETSWeb MS Report Desktop A variety of reports are pre loaded in the program Adobe Acrobat Reader a free download 1s required for report generation Only users with Manager or Administrative rights will have access to this menu The difference in this menu and the one with the same name under Student Desktop 1s this Reports menu allows listing of all students in an entire school or district whereas the Reports menu under S
22. File Download Do you want to open or save this file oe Name XCEL xls Type Microsoft Excel Worksheet 32 5 KB Frome localhost While files from the Internet can be useful some files can potentially harm your computer If you do not trust the source do not open or save this file What s the nsk STIOffice Info As stated in the overview to this guide a variety of non Special Education information is available in STISETSWeb This up to the minute data is drawn from STIDistrict and may be viewed by clicking the menu under S7 Office Information on the left side of the screen under the Student Desktop menu The following types of data may be selected Attendance Click here to print Attendance Daily Attendance wenog AIengance Excusedtinexcued Date i Excused Unecused 0 07 2000 DAM 2000 Da 2212000 09m 212001 DOM 3 2001 DSm 42001 joan 72001 DSDA 2002 09 05 2002 min res mac Discipline Click here to print Discipline AA Da Date Time Tascher Hame O EA Infraction Description Coura Hame 5 14 CLASS CUTTINGISHIPPING farg MHOR DSRUPTVE INFRACTIONS AiO 6 39 00 AM BASKET ESTER MPROPERL Y DRESSED BIOLOGIA A 22001 9 45 00 AM SHAW RICK MINOR PHYSICAL AGGRESSION MUSIC APPREC lar 212001 9 51 00 AM EXCESSTALKING IN CLASSROOM a 212001 10 02 00 AM DEAL DUNNE TARDY CLASS OR SCHOOL y DISORDERLY CONDUCT AA z5 Cibin oe Ll b plipa pl
23. MISSISSIPPI DEMO MOODLE SCHOOL 08 0 1990 333333222 ESTER BASKET G MISSSSPR DEMO MOODLE SCHOOL 1003994 MISSISSIPPI DEMO K 12 SCHOOL 11 28 2001 MISSISSPM DEMO MIDOLE SCHOOL 05171991 222111333 LEWD BEHAVIOR MISSSSPR DEMO MIDOLE SCHOOL 06221993 gt re E e ii nos ss HOC he see Li 2 e Getting Started STI_0527111618 2011 STISETSWeb MS e Login Info Selecting this menu option allows the user s password to be changed Y User Properties Weer lame HE Teachers have the option to change their passwords at anytime To change a password click Login info Change Password Enter the new password and confirm it in the fields provided Employees with Administrative rights may change anyone s password After completing click OK Record wil be Changed Utilities Desktop Clicking the plus sign by the Utilities Desktop from the menu tree on the left displays all the sub menus contained in the Utilities Desktop Since all management options are housed in the Utilities Desktop only persons with Administrative or Manager rights have access to the Utilities Desktop Employees To access this menu option expand the Utilities Desktop e Click this menu option from the menu tree at left to add staff members to the employee file The Search button allows locating previously entered employees There are two ways to enter employees The following steps demonstrate how to enter employees and set up security Employe
24. aies aggrecan cognitive delicia and poor adaptive skilllevels ax detoreemed by thet atudent s comgechensive assesarment thet form IEF VALS preveal ponlido on dee thine der curan or vere Of the scene content dade even Wilh ran onl cfc SCD Related TEA Bie Oo Tie mudami regerer cutive dect iratructi n m bod academic and Narrctiocal seilh in muliphesctiings Lo sccompiah the application amd trader Services and uf these aitals Special Bia Q The nuimti rabia complete the raniad caderas carmiculum n neither the mauli of cra m cedo bruce gor a primarily Ge resul Factors ef visual qudiiory lt phriacail dada anria Hs dailies specific leering disabilities social cubbar l or scoecmn s dence RELATED SERVICES ES 777770 OMS ANOS TT AN GRADUATION OPTIONS y Pratt of grabaron quina here bes gt pe prmad The gradisce option determesed apyocpiato for the diie Y aih the paran md an apartada the chald Regular High School Dopisna DO engra Dogon DCmtific s of Lite Silih Document te IEF Contes ha comiderad the special Geckos for de child by pliz Tisha ud io erame iail progress ia aE ho caldo des sleet to reeds the amal Secknaek be al eher megakad goab bey iha ond of thee school ar esile trastero li E A Elipa zani Fl pai aimam C Batasi Oher meam isponty Frequezscr of Nonhestios CUIPSP fos Stackers Taraiticnira dor Port C ho Part B bray 6 wea PlErey wea Cloher p M s de pe os ca cial a e a Ol Pta a A O A a a da al a a a
25. cannot use the same password once their password expires o Lockout Minutes This indicates the number of minutes for which a user may attempt to sign on If a user tries unsuccessfully to log in for this amount of time the system will lock that user s account The user will then need to go to the administrator to have his her account unlocked o Lockout Threshold This is the number of times a user may attempt to log in with an incorrect password If a user tries unsuccessfully to log in for this number of times the system will lock the user s account The user will then need to go to the administrator to have his her account unlocked Delete a Student Occasionally it becomes necessary to delete a student For example a Special Education Folder may have been created by mistake for a student Deleting a student from the STISETS Web database does not delete the student from the STIDistrict database the only record deleted is the student s Special Education Folder record Note You may not delete any student who has completed Special Education forms To access this menu click the plus sign next to Utilities Desktop then select Delete a Student Delete a Student min fres ma Select a Student to Delete Statue Student Hund es Ace hd First H reste Lasi Name e Students may be searched by School Status Student Number Last Name or First Name e After the desired criteria have been entered click Search e Highli
26. e forms in the process will be displayed Remove Form Allows the user to delete the highlighted form if it is not a required form on the process Move Form Allows the user to move a Completed form from an incorrect process to the correct process This option should not be used to copy last year s IEP to the current year This is for use in a situation where a form has been completed for the wrong process Note To move a form from one process to another the form must be in both processes The user must open the incorrect form and select Edit Move A screen will display all of the processes this form may be moved to Simply click on the correct process and the form should be moved STI_0527111618 Create Amendment An amendment may be created to adjust data on a completed form Annotate Process Allows the user to record commentary on the forms in a process IEP W 1 Summary of Performance in the Current Education Program Click on the text JEP W 1 Summary of Performance in the Current Educational Program in the light blue area on the left of the screen Notice that the icon changes color from white to green O Scroll down the screen to enter appropriate information on this form As information is entered on this form select the File menu and then click Save Changes or press the F10 key to save the information After all required information has been completed on this form select File and then click Complete Form Not
27. ecurity Desktop then click Users Previously created users may be displayed on the screen This option allows users to be created from the Employee File If security groups have been assigned the group s will display in the right box as the user name is highlighted in the left box To display all current users click in the Last Name field press the space bar once and then press the Enter key This three step process will display any data type such as students staff members codes etc Administ ators General Ed Teachers Diada pes a Teachers 2911111110 150 31011041412 150 44444444 150 o Insert Selecting this option allows creation of a new user After clicking Insert click the blue plus sign to locate a staff member from the Employee file After highlighting the desired employee s name click OK Then enter the User Name Password and Confirm Password Click OK check the appropriate Group s in the box at right and then click Save o Change Selecting this option allows a password to be changed o Delete Selecting this option allows deletion of a user e Effective Permissions To access this menu option from the menu tree click the plus sign next to Security Desktop The purpose of this menu option is to view permissions of a specific user No changes are allowed on this screen o Object Types Click the down arrow to select an Object Type School Form Type or Menu Item o Groups Click
28. es Search Criteria Last tame 1 include Gen Ed Teachers O o Clicking Insert allows entry of employees who are not included in the local school STIOffice program For example the user may wish to add psychometrists Enter the appropriate information and 2011 STISETSWeb MS STI_0527111618 Getting Started e 3 click OK Note This option allows entry of the employee s demographic information Username Password and Security Group o Clicking Import allows the user to import staff information from the teacher file in the local school STIOffice program This option is provides a quick way to draw in staff demographic information After clicking Import the user may search by School Number Last Name or First Name Enter the first few letters of the staff member s last name then click Search Highlight the desired employees name and click OK After editing information on the screen click OK Note This option does NOT allow entry of a Username Password or Security This information must be entered from the Users menu Code Desktop The Code Desktop houses all codes used in the software To access this menu option click the plus sign next to Code Desktop e District State Codes Currently these codes are the same Codes should be added to State Codes first and then to District Codes This allows the user to link District Codes to State Codes The only editable codes in this menu are Areas Staff Student Relationship
29. ete buttons operate the same on this screen as on previous screens 2011 STISETSWeb MS STI_0527111618 Getting Started e 5 Security Desktop All user security rights are based on user groups NOT individuals e Groups To access this menu option from the menu tree click the plus sign beside Security Desktop then click Groups This menu option has a two fold purpose Gerena Ga Teo Grom Pd oe ou leecher ecm Group Builder Administrators Web Pape Dialog Group Builder Administrators gt 4 Users Land Name Lazi Hame First Hame Sines abo Ser E AA ALL BAARS KAREN HRES HUSTING BALLARD CHARLES BORDOVEKY CASEY BUEH BRANDON BYER ANDY CASH JAMA CLAIR BOB COMIN GGL CREEL BARBARA CULPEPPER CHR YS TAL DAMELS LINDA DAYS TIFFANY Day BETH DUELOS RAN EDMONDS HOLLY Foster Terry GALLO JOHNNY HAS TY ANDY HILL JE AMIE Ta o To create a new group click Insert After entering a name and description click OK For example a group called Counselors may be created and then given access only to the referral form or a group called Psychometrists could be given access only to the eligibility form Users may be added to this group by highlighting the group name in the left box and clicking Members At the next screen highlight any desired name s click Add and then click OK Multiple names may be selected by holding down the Ctrl key while clicking on each name o Another purpose of the
30. ght the name of the student to be deleted and click the Delete button on the lower right e After deletion the program takes you back to the User Desktop e Remember you have deleted the Folder record only not the entire student record 2011 STISETSWeb MS STI_0527111618 Getting Started e 13 Mass Assign This utility is used to change relationships from one staff member to another Typically it is used at the start of school or end of year when students are moving from schools or grades This process 1s not looking at Active or Inactive Special Ed students 1t looks at all Special Ed students Two steps are used to complete this process The user must first decide which students are to be moved from their current teachers Secondly the user should decide which teacher will receive these students To mass move a caseload or relationship the following steps are necessary Mass Caseload Assignment Find Students School AN Se hood e In Find Students you may search School Grade LRE and or Exceptionality for the students to be moved e An advanced search option is available on the right side of the screen called Having This is an ideal tool for instances when a teacher s entire caseload is to be moved to another teacher In the Having search you may search for the staff member currently servicing the student and what relationship that staff member has to the student e Once you have fulfilled the search criteria clic
31. ginal form for editing The LED icon to the left of the form remains blue until the Amendment has been completed The original version of the form may be viewed by selecting View Audit Trail from the Edit menu You do not have to create a second instance of a form to modify your existing IEP Follow these steps to create an Amendment O O O STI_0527111618 Step 1 Open the completed form that needs editing Step 2 Select the Edit menu Step 3 Select Create Amendment Step 4 The form is ready for editing Notice the icon changes color from red to blue As long as the icon remains blue changes are allowed Step 5 After making necessary changes you may complete the amended form by selecting Complete Form from the File menu 2011 STISETSWeb MS sample Goal page form IEP Mita 2011 STISETSWeb MS e Printing the IEP There are two options for printing the IEP Select one of the following from the File menu o Print to PDF This option allows the user to print a single selected highlighted form o Print Process Select this option to print ALL the forms in a process or multiple SELECTED forms in a process Multiple forms may be selected by pressing the Ctrl key and then clicking on each desired form to highlight it Click OK to continue A preview of the form will be displayed on the screen The process may then be printed by clicking the printer icon at the top of the screen 3 Prini Prete SAA Print Process Setup
32. gned to students cannot be deleted e Service Types Administrators may select this option to view the various service types available in STISETSWeb Service Types are used in the JEP W 2 form 4 e Getting Started STI_0527111618 2011 STISETSWeb MS e Service Frequency Types Administrators may select this option to view the various service frequency types available in STISETS Web These codes are used in the JEP W 2 form e Service Type Cross Ref Administrators may select this option to cross reference Service Categories with Service Types e Goal Bank Set Up Administrators may select this option to set up Goal Bank information This information is used in the JEP W 3a and 3b forms Goal Bank Setup information dra a mr UN maT 3 Compara ao Cori wat or ot al ie rea ot Ramen win a Ca ee ee 3 Cepas Pe ads dr Pes lors OF e a mt Po of e mr a HEA MIA Creeks sl hira to pert sia af pokes POLL TICA ire he artes ae rra ara ee fey eee he Gearing Pe Noro a Ga Contests A ied EEE ch Pep mae rete er hoa ips os di grado al a e Pe is ira ord a CCAS Tae Eipi ra rei of lepra lo hie tae id ee ori oF et CACA PT ee is br Sn sede Sec ad poo do da poe j cra mirad ed POD TOA AAA A A A A ed pa es el Espora sacara Grd oca polera of Ps ria arte Pcia A EA OA Mas coma Era Dre vitae a nl A ra e AAA PCC TOA BETA MEDAL MO pa ora ds ad eral Parchorady anal describe hee Pete dre as o Pet ore CRP ES ETICA HELIO da fea ee PT CLASTIC
33. hts Service Tasks Date Begin Time End Time 1041212005 10 00 At 10 30 AM 10192005 10 00 AM 10262005 10 00 AM o Insert Click here to enter a new task 2011 STISETSWeb MS STI_0527111618 Getting Started e 33 34 e Getting Started O Change To change an existing task highlight the task and click Change Delete To delete an existing task highlight the task and click Delete Note Deletion of completed tasks is not allowed Complete After completing appropriate information click here to complete the task No changes are allowed after a task has been completed After entering appropriate information click OK to save Note Before entering tasks it is recommended that an Administrator set up the credentialing information for the staff member from Utilities Desktop Employees Serv Type This will insure that the staff member is credentialed to perform the designated service O D Service Task Propertios Web Page Diala P E E Service Task Properties Performed this Task alba ae gin Vine End Tire 1000 M 10 30 AM tele Habas Dangio Motes Dangio Notes Larmplo Habas Dargie Mabe Bibei Liias aial Sanma wimbo Prode lr Record wil be Aggie Closing out the Tasks screen takes you back to JEP Section C e Creating an Amendment to the IEP The purpose of an Amendment Addendum is to make changes to a previously completed IEP Creating an Amendment creates a draft copy of the ori
34. ice the color of the icon to the left of the form changes to red meaning this form is Getting Started e 29 locked and changes may only be made by creating an Amendment Addendum Errors display before the form can be saved Clicking on the error message takes the user to the error field and os A highlights that field in red t draft Please select at least ore ares of pertormance 2 draft At least one of the PLEP s be selected MissisnippiDemoDititt ss i i C MISSISSIPPIDEMOMIDDLESCHOCL 6 0 0600 S EP W 1 INDIVIDUALIZED EDUCATION PROGRAM School Year ESOT f Includes ESY Session P Plame check f ESY services are unchuded INFORMATION School Year Phome Number Date of Curent Elighiity Certification Eligibility Category ness Name Father s Name RY OF PERFORMANCE IN THE CURRENT EDUCATIONAL PROGRAM of performance should reflect how the student s disability affects involvement and progress in the general curriculum For preschool children reflect how the child s affects participation in apprupiate activities AREA SUMMARY OF PRESENT LEVEL S OF PERFORMANCE e IEP W 2 Supplementary Aids and Services Personnel Supports in Regular Education To access the next form in the IEP Annual Review Process click on the text in the light blue area of the screen The link in blue text Click Here for Services allows entry of Supplementary Aids and Services Entry of service information will be as follows
35. ine continued eligibility Additionally an STISETS Query tool is included The Query tool allows the user to build custom reports filtered by Student Folder and Form information Reporting includes both school and district wide listings The security model is robust enough to secure access not only to different schools and their respective menu options but access can be locked down to the form level Because this program houses a district wide database teachers service providers etc may be given access to students in multiple schools Therefore when an employee logs in to the program his her entire caseload displays regardless of the employee s relationship to the student 2011 STISETSWeb MS STI_0527111618 Getting Started e 1 Since this document is intended to assist board office personnel as well as local school personnel in implementation of STISETS Web certain sections may pertain to specific employee duty assignments The screen below is displayed when an employee with administrative rights logs in to the program BILL ANGLIN Misrsippi Dema District User Desktop Caseload oregriese adi Scho ALETA L ACA aS iPA DEMO K 12 BEHO eee ABUL AL CTT m Arer i 3 j BSS DEMO MIDDLE SOH AIONA FALLON AR oi 3 SSP DEMO MIDDLE SOHO a TM MATE i a E PARLA oe I AA The opening screen is divided into three sections the menu tree on the left of the screen the Selected Student area at the top of the screen and the User Desktop in
36. is saved query click Load After loading this report is ready for previewing printing 2011 STISETSWeb MS STI_0527111618 Getting Started e 21 User Desktop In the STISETSWeb User Desktop users will see their caseloads populating the Student Number Last Name First Name Relationship LRE Special Education Status Exceptionality School DOB Age Gender Race and Grade fields When an employee with teacher rights logs in to the program the opening screen displays the User Desktop A user s caseload consists of students who are associated by way of case management Special Education service and or related service When the user opens the program the student demographic section of the screen will not be populated with data until a student is selected After a student is selected not only is that student s information displayed at the top of the screen but all Special Education processes that have been assigned to the student will be displayed The screen has been prepared for working with the student s forms like a canvas ready for painting AARON MICHAEL E User Desktop Caseload Mudera menties Uuatent terme 22 e Getting Started Z22006777 ABOULA AR ONDOTTA 1200000 2 FALLON AMDEL 211111144 HYDE AMGEN 222222229 GAR QUT ADAME 2111112 ator MAMAO SADO JON BAH SOOO MARCY BEALICOS OOD Worst foe 272800998 Alta BO 222844555 FLORA RIDA TI ECO Breer 111 ZIDAMA DUOS BM OOOO DOZO CLOW 11000004 AUTO OOO FI
37. k the Search button e Notice there is one more search option called Assign To Use this feature to define the staff member to whom the selected students are to be assigned The relationship must be defined as well DO NOT click Assign at this point e Select the student s from the search box at the bottom of the screen When the box es beside the appropriate student s have been checked click Assign e Continue this process until all students have been moved to the appropriate staff member Archive Students This feature is provided to allow users to file away students who are no longer receiving services in a district Since school districts are required to retain student files for several years after the students leave the archive feature eliminates the need to perform daily routines on these student records The Archival process is typically an End of Year procedure The basic action performed during this process is the selection of students followed by the mass exiting of the selected students 14 Getting Started STI_0527111618 2011 STISETS Web MS Note To select multiple students hold down the Shift key on the keyboard and click each one Also note that Archiving automatically changes the Exit Reason Archiving does NOT change the status of the student folder e First search the students as done previously e Check the non STIOffice checkbox to select students who are not in STIOffice Program e Click Search to continue
38. n the Last Name field Then click Search Student Number aT MT 6337143390 418150117 420319193 o After highlighting the name of the desired student click Import o The student folder will be displayed Now when the case manager of this student logs into the program he she will have full access to this student s record Caseload Assignment e To access this menu option click the plus sign by Utilities Desktop and then select Caseload Assignment The purpose of the Caseload Assignment section 1s to create the relationship s different staff members have to a particular student The student listed at the top of the screen is the student you will be working with A staff member may be associated with a student in multiple ways For example a Special Education teacher may also provide a related service for a child All assignments are accomplished here except assignment of a Case Manager This assignment is done in the folder Caseload Assignment o Click Insert to add a staff member to the selected student s record 10 e Getting Started STI_0527111618 2011 STISETSWeb MS F Employee Student Assignment Web Page Dialog Employee Student Assignment Sat dermis Pelati hip Select a Staff Member Search Criteria Sahai hoai Last Mame o Enter the last name of the staff member and select Search Highlight the name of the desired staff member and click OK Click the down arrow to
39. nly to the Referral Form place a checkmark by that form in the Full Control column Edit Permissions To give or deny access to specific forms click og bit e in the checkbox s then click Save AN CON tooo Arreered Complete eer Derbete Create Desonp on of Anse to be Ares amd nom Tests do be Used DEA Trent Student Documento Form EF Cuts Collection Page EP Excuse of Mendalory ES Temm Mentes Agreement Form EP Fom A Bind and Way pared EF Fam B Gaended School Yea EF Fom C Trancibon Services Flan AAA Eo ay a 1000 AA E E E E AAA To a A E E E a a 1 To o Menu Item Displays all the menu items that are listed in the menu tree on the left side of the screen with the option to add or remove access to any menu option for the selected group 8 e Getting Started STI_0527111618 2011 STISETSWeb MS Edit Permissions To give or deny access to specific Menu ltems click in Type Ga the checkbox s by the desired item then click Save Change Case Manager Chid Count Desktop Code Desktop m Ha Ha Hapa OO OOOO 1 r c r c El E E E a Process Desktop e To access this menu option click the plus sign next to the Utilities Desktop then select Process Desktop This menu provides a view of all processes contained in the software No changes are allowed As a particular process 1s highlighted in the left box the right box displays all the forms contained in that process Process Desktop Processes
40. ns will change color Resting the mouse on any icon displays a descriptive Tool Tip Icons are color coded as follows o Green Designates that s form is Open The form is in draft Open status changes are allowed o Red Designates a Completed form No changes are allowed except by creating an Amendment Addendum o White Designates Not required for process completion o Blue Designates Open Amendment This is a previously completed form with an Amendment File Menu Located in the upper left corner of forms this menu is displayed after a process is opened The following are options from the File menu Getting Started e 27 28 e Getting Started O File Edit Save Changes F10 Reseed Data Cancel Changes Complete Form Print to PDF Print Process Save Changes F10 Allows the user to save information on a form You may also press F10 to save information on a form If you try to exit a screen before saving information the following warning message will be displayed Microsoft Internet Explorer Are you sure you want to navigate avsay From this page You have not saved all of your changes Pressing OK will lose changes Press OF bo continue or Cancel to stay on the current page po Jl cancel If you have NOT saved the information you should select Cancel before exiting the screen Clicking OK allows exiting the screen without saving the information O Reseed Data Allows the use
41. ollowing information will guide users through creating a report Our example report will list all students whose IEP specifies that they will take the Biology Assessment The report will also include Last Name First Name Grade Gender Age and Race 2011 STISETSWeb MS STI_0527111618 Getting Started e 17 SETS Query 18 e Getting Started O xmi nm Ott Run C Counta Report Name C Totals Onty v Active Onty School The user may select from the drop down list the particular school for which one is attempting to build a report The user may also select the All Schools option to build a report Report Title A report title may be entered in the appropriate text field Our example title will be Mississippi Demo District Students Taking the Biology Assessment Xml Htm Txt Choose the format in which the report will be generated by clicking the desired bullet box next to the Xml used for trouble shooting Htm Web page format or Txt text format headings Our example will be in Htm format Totals Only Selecting this checkbox will yield a report generating totals only Active Only Selecting this checkbox will yield a report including active students only Counts Selecting this checkbox will display counts at the bottom of the screen based on the criteria selected Report Name Use this text box to name the file and load or save it Run Click this button when you are ready to run the report Load Selecting this
42. ome Certaficato of Life Sils the Services screen CONSIDERATIONS OF SPECIAL FACTORS METHOD OF INFORMING PARENTS GUARDIANS OF PROGRESS The Following steps will Document the IEP Comaies has considered the special factors for the child by placing a Micdheei s used to ensure thei progress i suficien to enable the stoderd to reach the eeovuel quide you throw qh the checkmark by all factors considered goals by the end of the school yeer process of a dd ing Limited English Proficient Braille Instruction i Progress notes le repari cards he goal sheris Services to a child s IEP Assistive Technalogy Behavior n P E Language T ommurir akan Herds Frequency af Notification IFSP for Students Tranettonmg for Fert C to Pert B Every 6 weeks b Every weeks Ploter epeal Alrite the epecitice of te comer of rerik feon m te ramerary of Performance on W f ibe erie e PECERA m any od the wea the EF come mur eiie the rlen e needs miig te necessary EF components o Click on the link Click Here for Services o The next screen will be displayed There are three tabs for Student Services Related Services Modifications Accommodations and Supports for Personnel Completing information on each of these three tabs follows the same procedure Student Servii es Service Type Begin End Date Frequency Closed Attachedto AttachDetach Description Date Goal Speech Language i OAO2005 10 09 2006 Daly w AttachDetach Pathology Services
43. option allows the user to load a previously saved report Save Selecting this option saves the report New Selecting this option clears all fields preparing the screen for a new report There are three headings which contain a myriad of text fields and drop down boxes the user may apply to the report STI_0527111618 Student Fields Enter data in the desired text fields to include information pertaining to the Student Fields in the report Select the check box to include the information in the report Our example query will include Last Name First name Grade Gender Age and Race Folder Fields Enter data in the desired text fields to include information pertaining to the Special Ed Fields in the report Select the checkbox to include the information in the report Our sample report will include Case Manager Last Name and LRE Name 2011 STISETSWeb MS e Form Fields Enter data in the desired text fields to include information pertaining to the Form Fields in the report Select the check box to include the information in the report o Form Click the down arrow to select a specific form For our example select IEP W 4 Assessment Participation o Field Click the Ellipsis button to display the dialog box for selecting form criteria For our example select w MISSISSIPPI DEMO DISTRICT STUDENTS TAKING THE BIOLOGY ASSESSMENT UM ES W 4 Assessment Particpator MS0O1 7e 2 Biology Yes Ellipsis button Notice a layout preview
44. pecial Ed services in your district Note This date is NOT the student s attendance enrollment date e Initial Placement Date Enter the student s Initial Placement Date e Temporary Services Enter the date on which the student was placed on Temporary Services if applicable e Developmental History Enter the Developmental History date e School SAT Enter the School SAT date e DSAT Enter the DSAT date e Referral Date Enter the student s Date of Referral e Parent Rights Enter the most current date Parent Rights were explained issued e Request for Due Process Enter the Request for Due Process Date if applicable e Date of Eligibility Enter the date eligibility was determined e Re Evaluation Date After the Date of Eligibility is entered the software automatically calculates the Re Evaluation Date three years minus one day e IEP Begin Date Enter the IEP Begin Date e IEP Annual Review Date Enter the IEP Annual Review Date 24 e Getting Started STI_0527111618 2011 STISETSWeb MS e Instructional Intervention Documentation Enter the appropriate date e Elementary Secondary Teacher Narrative Enter the appropriate date e Parent Invitation to LSC Meeting Enter the appropriate meeting date e Notice of Initial Evaluation Enter the appropriate date e Psychological Report Date Enter the appropriate date e Psychological Report Date Expires After the Psychological Report Date is entered the sof
45. r to update data on a form After a saved form 1s re opened any additional information entered in the STIOffice program will automatically transfer to this form from the Special Education Folder Cancel Changes Allows the user to cancel changes made to a form Complete Form Allows the user to mark a form as Complete No changes will be allowed after this option 1s selected except by Amendment Required fields those with red diamond icons must be completed before this option 1s selected Errors will prompt the user to enter required information before completing the form Print to PDF Allows the user to open a form in a PDF format for printing Print Process Opens a screen allowing the user to print all or part of the forms in a process e Edit Menu The following list of options are available from the Edit menu STI_0527111618 2011 STISETSWeb MS 2011 STISETSWeb MS Edit Check Spelling F7 Show Form Indicators View Auat ral Exit Form Add Form Remove FO Move Form Create Amendment Annotate Process Check Spelling Select this option for spell checking or press F7 Show Form Indicators Allows visually impaired users to see the status of each form in a process View Audit Trail This feature allows access to the edited versions of a form by date Exit Form Allows the user to exit a form Add Form As forms are needed throughout a process they may be added by selecting this option A list of th
46. re to work on this form as in the previous forms All forms are completed by scrolling down the list of forms in the light blue area of the screen EPA Review 32006 9 3 2006 IEP WS SCO Reloted Services and Special Factors nta mdent s Mame MICHAEL E AAR N and Kigali amt Cognitive Disabil ROD Determination To be clasabed as a student having a agruihcast cogratre disabldy ALL of the entera below must be tros Mea no The student demonstrates ngmficant cogeubwe debices and poor adapeve shil levels as determined by that student s comprebenerve arsesement that prevent parboipabos m the standard academe cumeculum of acleevement of the academe content standards even wth accommedsion aad modbcabans ve Mo The student requeres extenenre direct mstruction m bolh academec and fumctonal dals im multiple petimgs to accompkeh the apphcaton and trancfer of thore ski bros To No The student s mabebty to complete the standard academic carsculum is pesber the result of excessive of extended absences nor is prenerdy the resul of visual auditory or physical desabaknes emobonal behavoral deablser specific kaming deablses or social cultural or economec differences Slick Here for Services GRADUATION OPTIONS F Feplenation of greduatean options have been reviewed The graduation option detemuned appropiate for the chil ia Click this link to display wih the parent end as approprsts the ctuld TT lRegalar High School Diploma Therap steered Depl
47. rently receiving Special Education services o Active Referred refers to all students who are currently receiving Special Education Services but are being referred for another reason o Contracted refers to students who services are contracted 2011 STISETSWeb MS STI_0527111618 Getting Started e 23 o Delete refers to students whose status is Delete o Direct refers to all students whose services are provided directly in the Special Education classroom o Inactive refers to all students who have left the school LEA o In Direct refers to students whose services are provided in the general education classroom o Not Assigned refers to students who have not been assigned a status category o Not Eligible refers to all students who have been determined not eligible for Special Education services o Referred refers to students who have been referred but not yet determined eligible for Special Education services e Teacher of Record The name of the teacher who will be responsible for maintaining this student s Special Education record will be displayed in this field e Exceptionalities Click this link to enter the student s exceptionality s e LRE Click the down arrow to select the student s Least Restrictive Environment e Primary Language Click the down arrow to select the student s Primary Language e Date Enrolled in District for Special Ed Services Enter the most current date the student began receiving S
48. s Only users with Manager rights have access to deactivate a process 2011 STISETSWeb MS Processes for Selected Student Deactrrate Urplete F z 2011 STISETSWeb MS wen Name 5 erte E Complete allows the user to finalize a process AFTER all required forms have been completed After a process has been completed the description of the Complete button changes to Re Open Re open allows a user to return to forms or processes that have been previously completed The Forms button will display all forms that are associated with the highlighted process When this button is selected the forms will appear on the left side of the screen Generating an IEP STI_0527111618 Selecting a Student From the User Desktop select a student by double clicking on the student s name Assigning a Process Select Insert from the Process Manager menu o The next screen provides a drop down list displaying all processes o Click the drop down arrow and select IEP o Then click OK Locating the Forms in the IEP Process After highlighting the IEP Process click the Forms button at the lower left to display all forms contained in this process ee Working on Forms in the IEP Process All forms required in the IEP Process will be displayed on the screen A colored square icon displays to the left of each form On the opening screen all forms have a white icon beside them until the form 1s opened As forms are modified the ico
49. select the appropriate Relationship then click OK Repeat steps 1 3 to add additional employee relationships 3 Employee Student Assignment Web Page Dialog Employee Student Assignment Staff Member Relationship Special Ed Teacher Service Provider e o Change Selecting this option allows the user to change a staff member s relationship to the selected student o Delete Selecting this option allows the user to delete a staff member from the selected student s Caseload Assignment System Files The System Files menu houses several options that enhance the operation of the software To access this menu click the plus sign to the left of Utilities Desktop then select System Files 2011 STISETSWeb MS STI_0527111618 Getting Started e 11 System Files Delete Snap Shot Daily Student Update e Schedule Student Update Checking this option allows STISETSWeb student demographic data to be updated on a regular basis from the STIDistrict database e Scheduled Time The user should enter the time as HH MM a m or p m For example If 2 30 A M is entered this would indicate that every morning at 2 30 a m the system will refresh the Special Education student information with the latest changes that occur in STIOffice in correspondence with STIDistrict The time entered here should always be AFTER the nightly STIOffice upload e InformationNOW WebServices URL e Synchronize No
50. the down arrow to select the desired Group 2011 STISETSWeb MS STI_0527111618 Getting Started e 7 o Load Click Load after the desired Group is selected to display that group s Effective Permissions e Edit Permissions To access this menu option from the menu tree click the plus sign next to Security Desktop Only employees with Administrative rights may access this menu option This option allows editing of rights permissions for previously created Groups Edit Permissions After selecting an Obiect Type and Grows click Load PAPER Groups Managers e Object Types The three Object Types refer to different types of access options o School Displays all schools in your district with the option to add or remove school s access for the selected Group Edit Permissions Object Types Groups Sae Schoo Adrwest ators v School MSSOUP DEMO K 12 SCHOOL ae m To give or deny access to specific schools ar WED DEON SCHOOL click in the checkbox then click Save o Form Type Displays all forms with the option to add or remove access to any or all forms Selecting the checkboxes at the top of each column controls the access options vertically For example clicking in the Full Control checkbox at the top of the first column grants full control over ALL forms You may remove full access to a specific form by removing any of the individual checkboxes in the Full Control column For example if a group needs access o
51. the previous Sets Query this query 1s designed to build user defined reports based ONLY on an employee s caseload An employee who has been assigned a security role of Teacher will use this report option after login Since the functionality of Sets Query Caseload is the same as Sets Query the user may refer to the SETS Query section of this guide Saving and Loading Queried Reports e After a report has been created using SETS Query the report may be saved and loaded for use again The following steps demonstrate how to save and load the report e After running the report and closing the print preview screen select Save 20 e Getting Started STI_0527111618 2011 STISETSWeb MS SETS Query Dia e 6 M ni ANGLIN Report Thie LRE Name O E Special Education Dutade Regular Class gt 60 Of Day Ages 621 1 Special Education Dutude Regular Class gt 60 Of Day Ages 6 21 1 Special Education Outade Regular Class 21 60 Of Day Ages 6 21 Special Education Outede Regular Class lt 21 of Day Ages 621 1 e Select whether this report will be Public meaning other employees may access this report or Private meaning only the person who created this report has access 3 Savedry Web Pape Dialog Enter a Query Name and Cescnotion optional then click Ok O Public Query Name Beclogy Assessment List of Mississippi Demo District wtudents taking e The report has been saved for future use To load th
52. tive Relation Enter the relationship of the student representative Enter the remainder of date field information as appropriate e User Defined Evaluation o Type of Evaluation Click the down arrow to select the Type of Evaluation o Date Enter the appropriate date of the evaluation o Days to Expire Enter the number of days the evaluation will expire Medicaid tab Select appropriate information on the Medicaid tab Medicaid Tab Process Manager This feature allows the user to view and manage all processes assigned to a student A process is defined as a group of forms that should be completed in a specified period of time There are five buttons located on the left side of this screen Working on all forms follows the same procedure To access the Process Manager click the plus sign beside Student Desktop then click Process Manager Generation of the IEP form will be used as an example Processes for Selected Student 26 e Getting Started STI_0527111618 e Insert allows the user to attach a new process to a student e Delete allows the user to delete a process from a student s file if no forms have been completed in that process e Deactivate allows the user to delete a process You may deactivate a process with open or completed forms but BE CAUTIOUS in using this option THIS PROCESS IS IRREVERSIBLE Once a record is deactivated 1t writes that a process has been deactivated to the Record of Acces
53. tudent Desktop only allows reporting for students on a particular teacher s caseload Reports To access this menu option click the plus sign by Reports Desktop from the menu tree at left then select Reports Report Desktop Case Manager Sseahooda BLL ARLIN MSIESIPA DEMO K 12 SICH PAREN BLA NESS SP DEBO BDL ADO CHR S TAL CULPEPPER MESES SETS WEB HKH CHESS BLL CHOY MARE WHC Shabani L abat Theet Larg fhurreng Ae Mori Hhurndber Ves der 2007 we Clicking here allows further filtering for reports e Highlight the desired report on the left side of the screen e If appropriate select filter Options e Click the down arrow to select the Output Format o PDF brings up Acrobat Reader o RTF brings up Microsoft Word o XLS brings up Excel Spreadsheet e Click Print to preview the report before printing Sets Query This is the area designed to allow Administrators and Managers to build reports based on school wide or district wide listings There is also a SETS Query Caseload that allows teachers to build the same custom reports for students on their caseloads While the query is being built a display of the report organization will appear at the bottom of the STISETS Query screen This allows users to see how the report will be laid out All reports generated from Sets Query are live reports meaning you may click on any student s name on the print preview screen and that student s folder will display The f
54. tware automatically calculates this date as three years minus one day e Date Enter the date on which the student enrolled in Special Education This training guide does not list an explanation of appropriate information that should be entered in each field These procedural questions should be directed to your Special Education Director Basic Continued tab The following screen displays information from the Basic Continued tab in the folder Student Folder Basic Continued Tab Student Folder Bremers ale werner praia bide deen bi ede tee Sisika Hoje as Aida Pipe teef diy Polde Papari al Piwi a iem iva bei Lati a l a la ag add Paadid Bede io a iia aii hl io ps Tiii Bia i MA na Mortal ga Der ir o ii a fisher afi po ie Pa mraf Sra ica Pa HEM any Ly vy bna y jister a Mrs poine da Avira equ whe le Pia ee Mp ay All Deined Erabuadsn Type of ll Pet Pigi sen Deemed ii e Other Programs Click to checkmark appropriate program o Homeless o ESY Extended School Year o ESL English as a second language o Migrant o ESS Extended School Services e Resourced o Resourced Click to checkmark whether the student is Resourced 2011 STISETSWeb MS STI_0527111618 Getting Started e 25 Student Folder Student Folder O Self Contained Click to checkmark whether the student is Self Contained Student Representative Enter the name of the Student Representative Student Representa
55. w Click this button to manually update the InformationNOW demographic data in STISETS Miscellaneous Setting e Show Student SSN This allows for students Social Security Numbers to be hidden unchecked or displayed checked within the STISETS e Inactivity Timeout Inactivity Logout time may be set here for up to 15 minutes If no activity takes place in the software after the specified number of minutes the software automatically logs the user out e Child Count Date Enter the appropriate Child Count date in the Child Count Date field Select the Save Tab feature to save the date in the program e Take Snap Shot Selecting this icon creates a Snapshot of the Child Count Data e Delete Snap Shot Click to delete a snap shot The user will then be able to select the Child Count Snapshot to be deleted System Files Security Configuration Sue Password Expiration Days Remembered Passwords Lockout Minutes Lockout Threshold 0 0 5 Save Security Settings 12 e Getting Started STI_0527111618 2011 STISETSWeb MS Security Policy Settings e If desired an administrator may set restrictions on passwords o Password Expiration Days This allows for a password to expire in a given number of days For increased system security users may wish to set the system to require password modification every 30 to 90 days o Remembered Passwords This is a setting that allows several previously used passwords to be remembered Users

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