Ethan Frome
Contents
1. April 1 2003 50 02 50 03 SECURITY To comply with federal regulations the Department of Health and Human Services and the State Computer Center have implemented Resource Access Control Facility RACF to help protect data in the computer files at the State Information Processing Center SIPS RACF controls overall access to the automated systems In RACF each individual user has a unique User ID and a self assigned password RACF passwords are confidential and all users must sign a memorandum of understanding when assigned security clearance Users are instructed that RACF ID s and passwords are for Official Use Only Do not share or display these passwords and ID s Your password must be from 4 to 8 characters and must begin with a letter A password and RACE ID is revoked if not used in 45 days entered incorrectly five times in a row or not changed within the required time frame 90 days A message appears notifying the user that his password has been revoked Should this occur the user must contact his County Security Officer for assistance If a user forgets his password he must contact his County Security Control Officer to obtain a temporary password which allows him to assign a new RACF password CONFIDENTIALITY Families records are confidential information North Carolina General Statute 108A 80 provides for the protection of the individual s right to the confidentiality of information about himself The sam2. S MANUAL Change 1 2003 INTRODUCTION April 1 2003 F BENDEX The Beneficiary Data Exchange BENDEX is an on line match listing of social security benefits recipients who are also individuals contained in EIS or FSIS ESC UIB The Employment Security Commission ESC Inquiry is an on line listing of employed or recently employed individuals matching the individual with his employer The Unemployment Insurance Benefits UIB Inquiry is a match listing of all UIB recipients in the State DOT The Department Of Transportation DOT Inquiry allows on line access to the Division of Motor Vehicles DMV listings of vehicle ownership registration and value DOC The Department Of Corrections DOC Inquiry is an on line listing of inmates in the State prison system and individuals currently on probation or parole NCXPTR The NCXPTR X PTR provides access to on line reports and other administrative tools ESCS The Employment Security Client System ESCS allows DSS and ESC to share information about Work First applicants and recipients who have registered for First Stop at ESC The system provides verification of registration as well as information about the services supplied by ESC to the applicants EPICS The Enterprise Program Integrity Control System EPICS is the system in which claims are established and tracked for Food Stamps TANF and Medicaid 2 WORK FIRST USER S MANUAL Change 1 2003 INTRODUCTION
3. WORK FIRST USER S MANUAL Change 1 2003 INTRODUCTION April 1 2003 WF50 INTRODUCTION Change 1 2003 Issued April 1 2003 50 01 SYSTEMS OVERVIEW EIS The North Carolina Eligibility Information System EIS is a system that provides automated administrative support for the Work First Family Assistance Medicaid Special Assistance and Refugee Assistance Programs In Work First Family Assistance information is keyed into EIS by the caseworker EIS has edits to ensure the keyed information is correct Incorrect information must be corrected and rekeyed EPIS The Employment Programs Information System EPIS is a system that provides automated administrative support for Employment Services In Employment Services the case manager keys information into EPIS EPIS has edits to ensure the keyed information is correct Incorrect information must be corrected and rekeyed FSIS The Food Stamp Information System FSIS is a system that provides automated administrative support for the Food Stamp Program In Work First Family Assistance FSIS serves primarily as a verification tool MCI The Master Client Index MCI is an on line match listing of individuals who receive any of these services Work First Family Assistance food stamps Medicaid and Child Support Services SDX The State Data Exchange SDX is an on line listing of all Supplemental Security Income SSI recipients in the State i WORK FIRST USER
4. e right to confidentiality that applies to written records applies to automated records County departments have the responsibility for ensuring that unauthorized individuals do not gain access to the automated systems and that data is not used for unauthorized purposes Once you are assigned system access it is imperative you keep in mind that data secured through EIS EPIS SCC4CICS or other systems is to be used only for determining eligibility Each user must follow the policy and procedures of confidentiality and security
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