Data Entry Procedures for Reading Recovery and Descubriendo la
Contents
1. INTERNATIONAL DATA EVALUATION CENTER User s Manual June 2014 Data Entry Procedures for Reading Recovery and Descubriendo la Lectura Schools Collecting Random Assignment Study Data 2014 2015 Jeff Brymer Bashore Director of IT and Operations The Ohio State University College of Education and Human Ecology Department of Teaching and Learning Reading Recovery O International Data Evaluation Center 1100 Kinnear Rd Columbus OH 43212 http www idecweb us Phone 614 360 3121 UNIDA Email helpdesk idecweb us Skype IDEC_Helpdesk 2014 The Ohio State University Reading Recovery and the book and globe logo are registered trademarks of The Ohio State University in the United States This document may be reproduced in its entirety for instructional purposes provided it is distributed free of charge Suggested Citation International Data Evaluation Center 2014 Data entry procedures for Reading Recovery and Descubriendo la Lectura for Schools Collecting Random Assignment Study Data 2014 2015 Columbus The Ohio State University Contents About The International Data Evaluation Center cccccccccccccsssssseeeccccessaeeseecccccessueesseeeceeeessaeeeeeeeeeeeesanas 1 PDOUL PAIS MANU lrictina naaa 1 DONOS a o 1 Teacher Leader ResponsiDIIMOS veis as 2 Payment of Data Collection FOC nicole aaa 2 Updating Teacher ana School ROSES iaa 2 Monitoring and Approving Data cccccescccssscccessce2. 1 Annual Site Setup Fee 350 one per site 2 Teacher Data Entry Fee 50 per teacher including teacher leaders So how much will it cost for your site to do data entry Let s use a simple example we have a site that has 9 teachers 1 teacher leader and 2 school districts The cost for this site will be 350 10 x 50 850 Teachers Leaders must initiate this process with IDEC prior to the start of the school year IDEC accepts the following forms of payment e Purchase Order o Fax to 614 583 3131 or o Mailed to IDEC 1100 Kinnear Rd Suite 126 Columbus OH 43212 o Emailed to helpdesk idecweb us e Please make sure to include a price quote with the purchase order Prices Quotes can be generated on the web site by clicking the Administration tab and then clicking the Price Quote sub tab e Credit Card Mastercard or Visa no American Express o To use a credit card call the help desk at 614 360 3121 We ll take your order and credit card information over the phone The IDEC web site does not have online credit card processing All orders take about two business days to process once received by IDEC There are a few things that can be done on the web site before payment is received 1 Teachers can use the Random Sample selector to help identify two Random Sample students 2 Teachers at i3 schools can use thei3 Randomization Tool 3 Teachers and Teacher Leaders can view what research categories schools have been placed into
3. After payment has been received teachers will be able to do the following 1 Enter Building Data 2 Enter Teacher Data 3 Enter Student Data HOME DATA REPORTS MY PROFILE Select a UTC a T 777 IDEC Test Site Omega 2 SITE REGISTRY TEACHERS SCHOOLS PURCHASES PRICE QUOTE Price Quote for Products and Services The Ohio State University International Data Evaluation Center We accept purchase orders checks MasterCard or Visa Monday May 12 2014 For your security please do NOT fax us your credit card information Phone us instead Phone 614 360 3121 Please make purchase orders payable to International Data Evaluation Center Fax 614 583 3131 Please make checks payable to The Ohio State University Federal ID Ohio State University 31 6025986 Orden Remittance Address The Ohio State University To download the IDEC Sole Source Wendor Letter 327 Arps Hall FF Click 1945 N HIGH ST Click Here COLUMBUS OH 43240 1120 opens in a new tab or window depending on browser Print this form and include it with your purchase order or payment Your itemized purchase order must reference Site ID Number TTT 2014 2015 Annual Site Setup Fee Site 777 5350 00 350 00 2014 2015 Teacher Data Entry Fee Site 77T 50 00 10 500 00 School district paying for these products o scsi NDEC Test System 1 IDEC SystemiD 7300 Freight Charge 30 00 ig Sales Tax 0 0 Name Test Leader Site ID Number TIT Talal Dis 850 00 Updati
4. a SCHOOL NEW YORK Harlem Children s CSD 02 PS 042 Altman f Smith NYCCuster2 CITY GEOGRAPHIC pf a NYC Cluster 2 DISTRICT 17 ANE COSI L CSD 02 Ps 002 go pa Schools 7 Clicking on the name of a school will allow you to download a data collection procedures manual that contains the appropriate instructions for that school Both teachers and teacher leaders can download the manual Monitoring Data Entry Process Teachers will enter three types of data during the school year e School Data Data about Reading Recovery schools e Teacher Data Data about Reading Recovery teachers e Student Data Data about the students being served by Reading Recovery In addition to Reading Recovery students teachers will also collected and enter data for one of two comparison groups Random Sample students or Tested Not Instructed students Those schools participating in the Random Assignment Study will not have to collect data for either Random Sample or Tested Not Instructed Teachers will need to complete their Teacher and School data before the web site will allow them to enter any student data The web site uses a simple work flow process to manage data When teachers initially enter data data are flagged as being in Data Entry mode When they are done with a section of data teachers will submit it to Teacher Leaders for approval The data are now in Ready to Approve mode Teacher Leaders then have the option
5. e Teacher Leaders may begin submitting data to IDEC for processing starting May 15 2015 e Data entry submission deadline for non Year Round schools is June 30 2015 Data entry submission deadline for Year Round schools is Aug 12 2015 13 14 Procedures for Random Assignment Study Schools Overview About one third of i3 Reading Recovery schools will be selected to participate in the Random Assignment Study This is a multi year study being conducted by our external evaluators at The University of Pennsylvania Before teachers begin working with students at the start of the school year special procedures will need to be followed Teachers will need to enter the names of the eight lowest students who need Reading Recovery into a special Randomization Tool This tool will place the children into matched pairs and will decide who gets Reading Recovery first and who will get Reading Recovery second Other students outside of the eight participating in the study can be served in any order The eight children who have been placed into matched pairs will also be tested using the lowa Test of Basic Skills ITBS when the first child in a matched pair finishes their intervention usually around the middle of the school year Schools participating in the study are not required to enter Random Sample or Tested Not Instructed student data Please note the Random Assignment Study and Random Sample students are not the same Schools doing Random Sample d
6. time there was a lion who wanted to be the king of the jungle All the animals gathered around him to listen to his speech He wanted to convince them that he could be the best king they ever had They liked what they heard so they decided to vote for him Pretty soon they realized that had been a big mistake
7. During this time it has won the support of parents teachers administrators school board members and legislators Research studies document its effectiveness with over one million students in urban rural and suburban settings Your child will receive one to one instruction for 30 minutes each day until he or she is able to read as well as the average readers in the first grade Reading Recovery students remain in the intervention for approximately 12 20 weeks Teachers who have been specially trained in Reading Recovery procedures and techniques select and use a wide range of books and help students use their own writing to assist in reading If you have any questions or would like to observe a Reading Recovery lesson please contact the Reading Recovery teacher Your support is vital to your child s success We look forward to working with you and your child Sincerely Principal Reading Recovery Teacher Reading Recovery Program College of Education and Human Ecology School of Teaching and Learning 200 Ramseyer Hall 29 West Woodruff Avenue Columbus OH 43210 1177 Phone 614 688 3646 Fax 614 292 4260 Participation in Reading Recovery Program Evaluation The Reading Recovery site will participate in the collection of program data for students selected to be taught in the Reading Recovery Program We will send the data to The Ohio State University International Data Evaluation Center who is conducting the evaluatio
8. Reading Performance RR Oral English Proficiency If no standardized oral English language proficiency assessment is administered to English Language Learners in the fall the observations to be used for this rubric must be gathered during natural and informal conversation before or following the administration of the Observation Survey Please consult with the English language teacher or the classroom teacher to confirm your response 0 Student unable to respond No proficiency Students at this level of development are able to understand little or none of the language Examples They might mimic nod or look at you but are not able to speak except for a word or two 1 Isolated words and expressions Receptive language only Students at this level produce only insolated words and expressions They are able to understand conversational language in varying degrees but they are unable to use the language for effective communication They might be able to repeat short phrases or words commonly used to meet basic needs Examples Student says single words such as drink cold sick 2 Isolated phrases and fragmented or very simple sentences At this level students can make themselves understood by using a few phrases and fragmented or very simple sentences They might use gestures and words of their native language Sentences are often incoherent and difficult to associate with a storyline Students sometimes omit nouns or verbs and may
9. School A school with one or more Reading Recovery teachers and no 3 teachers 3 Reading Recovery School A school with one or more 3 teachers possibly one or more Reading Recovery teachers and has a Memorandum of Agreement with a University Training Center participating in the 3 grant Reading Recovery Teacher A teacher who was not trained using 3 grant money 3 RR Teacher A teacher who was trained using i3 grant money Tested Not Instructed Student These are students considered for RR and tested with the OS tested with the OS in the fall and again at mid year but not selected to receive RR by the middle of the school year Random Sample Student A student selected at random by a Reading Recovery teacher who will be tested at the start middle and end of the school year Two students are selected per school These data are used to calculate average levels of performance at a national level Random Assignment Study This is a multi year study being conducted as a part of the 3 grant The study is overseen by our external evaluators at the University of Pennsylvania Teacher Leader Responsibilities Throughout the school year Teacher Leaders will be responsible for the following tasks related to IDEC Payment of Data Collection Fee Before any data entry can take place a Reading Recovery site will need to have paid all data entry fees Once that is completed teachers will be able to enter all data on the
10. TEACHERS 3 Start with Step one and make the There are two ways to process the site registry n r rrections 6 REMOVE DISTRICTS ecessary corrections 7 ADD SCHOOLS 8 REVIEW AND FINISH Move to the Step two As you complete each step a checkmark will appear Or you may click on the next step button and it will take you through each of the same steps Click the FINISH button to finalize your changes 9 Review and Finish You may wish to print this information for your records When ready click this button to complete the process GD After clicking Finish the following changes will be submitted to IDEC for processing Some changes can be completed automatically and are not listed here No changes require IDEC processing Reassigning Students to another Teacher and Correcting Study Groups Under the DATA tab TEACHER DATA tab click the icon that looks like a piece of paper and pencil to open up editable fields see below NDEC Test System 1 Student Test This will allow you to change student First and Last Name School name Teacher name and Study Group Student E LAST NAME FIRST School IDEC Test School 1 Teacher Teacher Sample SAVE CANCEL School Designations and Data Entry Procedures There are several research efforts taking place in Reading Recovery this year and schools have been placed into different categories to support these research e
11. ata entry follow different procedures Procedures The procedures below only need to be completed once per Random Assignment school 1 At the start of the school year rank order your lowest first graders as usual using the scores from the Observation Survey tasks 2 Sign on to the web site click the Data tab then click the Student Data sub tab and finally click the To view 2012 2013 randomized student lists for i3 Grant teachers CLICK HERE link STUDENT DATA CHECK amp To create or view your randomized student list for 7011 2017 CLICK HERE 3 Select the correct school from the School drop down list Only schools participating in the study will be shown school 15 4 Enter the names of the lowest eight students into the Randomization tool You will also indicate whether the child is ELL and enter their fall text reading level o FirstName LastName English Language Learner Fall Text Reading Level E e fpe a jp E a we Tea E ue wr Tea Jo A A A O II gt JT a o a E gt foe Ta Jo a A A TTT Je TI a gt a E 4 ooo pf JT a Jo E ooo 5 Click the Randomize button The web site will use an algorithm designed by our external evaluators to place these children into matched pairs and then randomly decide which child gets Reading Recovery at the start of the school year and which student gets Reading Recovery at the middle of the school year when their matched pai
12. cenececeneceeeneeceeseeceescessueceseneceseeeesecessescesseeceseneceteneeees 2 SUBMISSION OF Data at estrenarse ias 2 o pec nce sg nace S E seats 3 ele mem a gs Dri pee eens ee en ee ee ee ee ee ee ee A 3 Passwords and Password Management sccccssscccesececenececenececncccascceeeceseeceseeceseeeeeescesauacessecesseeeneness 4 A E o o OA caneieteiteneve teneeneseseeeoneteaeeee 5 Updating Rosters Using the Site REGIST Y srt 6 Reassigning Students to another Teacher and Correcting Study GrOUPS cccccocccnncnncnnncnnncnnnonaconnonanonnnnanoss 8 School Designations and Data Entry Procedures cssccccssssccecessececeeseccceesccceeuseceeseneceeeueeceesaenecetseneceeeeges 8 RR and DLL School DesienatioN S aenn 9 I3 RR SChOOlLDesigna ONS geen trem rae Cee eestds 9 Monitoring Data Entry Process riscos tica oia 10 Data SUD ISSO mal yed eNd eyrar E E EE eee eer ee 11 Waa NEWT O 2014 onr EE E E E E E dies E N 12 MAPO D ES coo 12 Procedures for Random Assignment Study ScChO0OIS oocccccoocccnononcnnnonaconnnononnnonanonononaronnnnaronnonanonnnnnnoss 14 A E A 14 POCO CN o o o aed ecisaeavaneise E 14 Administering the lowa Test of Basic SkillS o ooconomoorenosnorocionoriononaciononaoronconorocnonariononasionoonarecos 17 an E E E EA EEEE EAA EEEE EET AE NEE venga nim E ELAN E ness acres 18 o A PP nen 19 About The International Data Evaluation Center The primary mission of the International Data Evaluation Cente
13. ched pair 4 ITBS packets will include a Acomplete battery of tests one for each student b Administration Guide Instructions on how to administer the ITBS to students c Scoring Guide Instructions on how to compute scores 5 Teachers will only administer the Reading sections of the ITBS a Reading Words b Reading Word Attack c Reading Pictures d Reading Sentences e Reading Picture Story f Reading Story 6 The scores from these sections will be used to compute two final scores which will be entered on the IDEC web site a Reading Word Score Reading Words score Reading Word Attack score Reading Pictures score b Reading Comprehension Score Reading Sentences score Reading Picture Story score Reading Story score 7 1TBS can be administered individually or as a group 8 Students will start on Pg 44 of the complete battery of tests Teachers will start on pg 45 of the administration guide 9 Teachers will essentially read the instructions for each test to the students from the administration guide The administration guide uses color code text a b 18 Teachers will read light brown text to students Instructions for teachers are in black text do not read these to students 10 The scoring guide contains detailed instructions on how to score each child s test 11 Enter the child s Reading Word and Reading Comprehension score on the IDEC web site a b Enter ITBS data for the first c
14. fforts Each school will be placed into one of four categories Each category of school will have specific procedures that will need to be followed The categories are e RR and i3 Random Sample e RR Schools doing Tested Not Instructed e i3 Schools doing Tested Not Instructed e i3 Schools in Random Assignment Study RR and DLL School Designations RR and DLL schools will flip flop between collecting Random Sample data and Tested Not Instructed data every year If a school was collecting Random Sample data the previous year it will collect Tested Not Instructed data this year and vice versa Follow the instructions in the View Schools Designations section to find out what study group your schools have been assigned to i3 RR School Designations Existing i3 schools will be following a pre determined rotation through the three research categories Follow the instructions in the View Schools Designations section to find out what study group your schools have been assigned to New i3 schools will be randomly assigned to one of the categories above by our external evaluators at the University of Pennsylvania This will happen about mid summer Follow the instructions in the View Schools Designations section to find out what study group your schools have been assigned Viewing School Designations Teachers and Teacher Leaders and can lookup which categories schools have been placed into Logon to the web site click the Data tab then click the St
15. fixed before data can be submitted to IDEC This tool is enabled in the early spring and can be used over and over to check data as teachers finish up entering data Once the data passes all the validation steps has all green checkmarks or yellow triangles teacher leaders will be given the option to submit data for processing by IDEC s data systems When data are submitted the web site does two actions First it locks all the data so no changes can be made Second it signals the reporting system to start producing your annual reports The reporting system will produce the following items for Teacher Leaders 1 A standard RR Site report with 65 charts and tables If your site has DLL it will produce a DLL version as well 2 An Alternate Disaggregated Site report with 104 charts and tables If your site has DLL it will produce a DLL version as well 3 One school district summary for each school district in your site with 20 tables If your site has DLL it will produce a DLL versions as well 4 One school summary for each school in your site with 20 tables If your site has DLL it will produce a DLL versions as well 5 A user friendly data dump which is an Excel spreadsheet containing all the data entered by teachers 6 Astudent data summary 7 Site Executive Summary 8 School District Executive Summary Data entry fees pay for the costs of these reports 12 What s New For 2014 Data Entry Fees e Teacher Data Ent
16. hild in the matched on their Exit data page Enter ITBS data for the second child in the matched on their Entry data 12 DO NOT SEND THE PACKETS BACK TO THE TESTING COMPANY FOR SCORING Timeline Random Assignment Study Schools Aug Sept Work with RR Students First Children in match pairs And any other RR Students Jan Feb Work with RR Students May June Second child in matched pair and or other children in need i A eAdminister OS all Tasks to students eRank Order RR Students eEnter names in Randomization Tool When child in study exits Test all RR child administer OS all Tasks and ITBS with OS all to both children in matched pair task including those children in study Follow usual procedures for RR children not in study Start entering data for Start working with second child children in study in marched pair or other children in need of RR 19 Appendices Sample letter to parents of students selected to receive Reading Recovery services This sample letter may be sent home to inform parents that their student will receive Reading Recovery services Participation in Reading Recovery Evaluation This sample letter may be sent home to parents informing them that student data will be sent to IDEC for analysis and will be treated confidentially Reading Recovery Program Evaluation Tested Not Instructed This sample letter may be sent home to parents of Tested Not Instructed students
17. informing them that student data will be sent to IDEC for analysis and will be treated confidentially Classroom Teacher s Record of Reading Recovery DLL Student s Reading Performance Classroom Teacher s Record of Tested Not Instructed Students Reading Performance This form may be used by classroom teachers to indicate a student s reading Performance Reading Recovery DLL teachers should enter this information on the Fall Entry Exit Year end or Fall Mid Year Year End data pages for students IDEC Rubric for Oral English Proficiency If no standardized oral English language proficiency assessment is administered to English Language Learners in the fall teachers should use this rubric to rate the students proficiency Reading Recovery Program College of Education and Human Ecology School of Teaching and Learning 200 Ramseyer Hall 29 West Woodruff Avenue Columbus OH 43210 1177 Phone 614 688 3646 Fax 614 292 4260 Sample letter to parents of students selected to receive Reading Recovery services Dear Parents Your child has been selected to participate in Reading Recovery offered to first grade students in the school district Reading Recovery is a short term early intervention that provides extra help for students who are having some difficulty learning to read Although it was first developed in New Zealand Reading Recovery has been successfully adapted and tested for more than twenty years in the United States
18. make errors in the use of articles verb endings and pronouns They are able to communicate ideas and feelings using survival language Examples me playing you red ball have give you ball she have a blue ball 3 Complete sentences often with systematic errors in syntax Students are able to communicate their ideas using longer and more coherent sentences They can control syntactic structures that include plurals articles pronouns and verb endings There are some errors in using complex verb forms and these errors tend to be repeated They still have difficulty in combining words with the ease of the native speaker Examples The bird got seed The bird eat that The bird have very hungry 4 Coherent sentences with native like fluency At this level the students control most of the basic structures of the language They are approaching native like proficiency and fluency Their occasional errors in syntax or vocabulary are common among native speakers Examples Once upon a time there was a beautiful girl named Little Red Riding Hood Her grandmother was very sick so she went to take her a basket with gifts The wolf was hiding in her grandmother s house and he catch her 5 Complete sentences that are coherent and syntactically correct The students at this level are fluent speakers and are able to construct sentences that are complete coherent and syntactically correct with native like proficiency Examples Once upon a
19. n studies on our behalf and who will compile results and share them with all districts We have been assured that no names of individual students teachers or schools will be used when presenting results Private information will be treated according to federal student privacy laws and school district guidelines We have been assured that all publicly released data will be presented in an aggregated format to reflect state trends Signature of Reading Recovery Site Coordinator or Designated District Official Position of District Official Signing Above Gorn 2 I Egin Signature of Ohio State University Reading Recovery Principal Investigator Date Reading Recovery Program College of Education and Human Ecology School of Teaching and Learning 200 Ramseyer Hall 29 West Woodruff Avenue Columbus OH 43210 1177 Phone 614 688 3646 Fax 614 292 4260 Evaluacion del Programa Reading Recovery Muestreo Las escuelas de participan en la colecci n de datos para el programa de Reading Recovery incluyendo un muestreo de alumnos de primer grado Vamos a mandar esta informacion a la universidad de The Ohio State University International Data Evaluation Center donde los profesores estan estudiando estos datos para nosotros Los profesores van a mandarnos los resultados de esos estudios despu s Los datos que recibimos del muestreo nos ayudan a preparar nuestros propios informes de Reading Recovery El muestreo consiste en hacer unas pr
20. ng Rosters Using the Site Registry Every year Teacher Leaders need to update their rosters of schools and teachers This is an important process as it allows our data systems to keep track of the people and organizations that are participating in Reading Recovery It also allows us to create 6 digit Teacher IDs and passwords for the teachers working in your site You will be responsible for updating The name of your site Site Coordinator name and contact information Teacher Leader name and contact information Adding Removing teachers from your site a E Adding Removing School Districts from your site 6 Adding schools to your site All of this can be done on the web site and uses a Wizard style of process to lead you through the steps IDEC will contact you late summer early fall when we are ready for you to update your rosters If your site has more than one Teacher Leader we will email the primary contact teacher leader Though most updates are done in the fall you can update your roster at any time throughout the school year To start the process of updating your rosters you will logon to the web site click Administration tab and then click the Site Registry sub tab From there you can follow the on screen instructions SCHOOLS PURCHASES PRICE QUOTE INSTRUCTIONS 1 SITE IDENTIFICATION 2 SITE COORDINATOR 3 TEACHER LEADERS 1 Choose Administration Tab 4 EDIT REMOVE TEACHERS 2 Click on the Site Registry Sub tab 5 ADD
21. of either approving data or returning it to the teacher for corrections The web site uses icons to show the progress of data entry for a particular section of data Mo data has been entered Data is being entered Data submitted to teacher leader Data returned to teacher Bi Data approved by teacher leader Teachers and Teacher Leaders can enter and monitor the progress of data entry by doing the following 1 Logon to the web site 2 Click the DATA tab 3 To enter building data click the BUILDING DATA sub tab 11 4 Toenter teacher data click the TEACHER DATA sub tab 5 To enter student data click the STUDENT DATA sub tab Data submission at year end When teachers have completed entering data at the end of the school year the data will need to be submitted to IDEC for processing This is done by Teacher Leaders using the Check amp Submit tool on the web site This tool takes Teacher Leaders through a series of validations that examines data for any glaring mistakes As Teacher Leaders progress through the steps the tool will display an icon for each step indicating the outcome for the particular validation Below are the icons and their meanings Ca The data checked passed with flying colors A Caution we might have found a potential problem It would be nice if you could fix it but you don have to The web site will still allow you to submit data for processing Uh oh we found a big mistake and it needs to be
22. plicated process at best and there will be many situations that aren t covered in this manual or in our online material The IDEC Help Desk is here for those situations Questions related to Methodology data entry procedures reporting data analysis and roster updates we answer them all The Help Desk is available for questions Monday through Friday 8am to 5 00pm Eastern and can be reached either by email phone and Skype Please note that we provide this service only for Teacher Leaders There are thousands of Reading Recovery teachers across the U S and only four full time staff at IDEC Please remember to include your name and Site ID number when contacting us Here s our contact information Phone 614 360 3121 Fax 614 583 3131 Email helpdeskWidecweb us Skype idec_helpdesk Website You can send us a message directly from the web site by clicking the Help tab and then clicking the Email Helpdesk sub tab HOME REPORTS MY PROFILE ADMINISTRATION A Select a UTC TTT IDEC Test Site Omega 2 TL Leader2 Test KNOWLEDGEBASE EMAIL HELPDESK To IDEC Helpdesk helpdesk idecweb us From Test Leader a b ccc lf you need to correct your email address go to MY PROFILE and update your contact information Subject How to Enter Data e Go to https www idecweb us e Click the Sign in button and enter you 6 digit Teacher ID and your password Most web browsers display a box that is labeled User name
23. r IDEC is to collect and process data for all of Reading Recovery in the United States and to conduct research using that data Data are collected via a secure web site at https www idecweb us Access to the web site is controlled through the use of a 6 digit Teacher ID number and password About This Manual IDEC has produced several versions of our data collection procedures manual this year Each version corresponds to one of the various research initiatives taking place in Reading Recovery Each school will be assigned to a specific research category All versions of the manual share some common content which has been placed at the start of each version of the manual Specific instructions for each research category have been placed at the end of each manual This manual is for schools collecting Random Assignment Study data If your school is part of the Random Sample Study or collecting Tested Not Instructed data a different manual will need to be downloaded Definitions Below are some definitions that will be used throughout this manual and on the IDEC web site 13 Grant i3 is a federal grant that was won by Reading Recovery in 2010 11 Money from this grant will be used to scale up Reading Recovery until 2014 15 The term i3 is short for Investing in Innovation 3 RR Teacher A teacher who was trained using i3 grant money Reading Recovery Teacher A teacher who was not trained using 3 grant money Reading Recovery
24. r exits RR These matched pairs are crucial to the success of the study as they form the foundation of how the results will be analyzed 6 The results of Randomization process will be displayed on the screen Each row represents a matched pair For example Maggie Wilson and Melissa Roberts are in a matched pair Janet Marcus TANE John Greggory are in a matched pair etc This list can be printed from the web site CI Maggie Wilson Melissa Roberts Mary Smith Ralph Williams 7 The children listed in the first column will receive Reading Recovery first at the start of the school year Using the example roster Maggie Janet Mary and Mark will all get Reading Recovery at start of the school year The second child in each matched pair will not get Reading Recovery until the first child has finished For example Melissa will get Reading Recovery once Maggie and only Maggie has completed her intervention Melissa will not get Reading Recovery when Janet finishes her intervention 16 For schools with more than one teacher children whose rank fell above the first 8 students child 9 and above may be served as usual along with the first of the matched pairs Any teacher in the building may serve either student in a matched pair 8 When the first child in a match pair finishes teachers will test both children in the matched pair with a portion of the lowa Test of Basic Skills preferably on the same day This is in addition to testing
25. ry fees are increasing to 50 teacher Reporting e Anew School District Executive Summary 2 pager is available on demand Slosson e Slosson testing is required and should be administered every time you administer the OS Test RR RS and TNI students School Category Assignments e School assignments won t be shown until July Literacy Lessons e Training sites will be required to pay for Literacy Lessons teachers this fall e Literacy Lesson teachers and Reading Recovery teachers will be a part of the same site IDEC will merge existing Literacy Lesson teachers into their parent site e The Teacher Leader questionnaire will be on the IDEC website instead of Survey Monkey e Teacher Leaders will indicate which teachers are doing Literacy Lessons using the site registry See below 5 Add Teachers Type search text here ADD EXISTING TEACHER ADD NEW TEACHER A Existing Teacher begin typing to show a list of teacher names DLL Trained Trained using 13 Grant First Name Middle Last Name B New Teacher for teachers without curre fells Teachers to be added to leader Jeff B Brymer Bashore Teacher Data Page Race Ethnicity Gender Native Language are moving off Teacher Data page and moving to My Profile These data never change from year to year IDEC will migrate current information to the My Profile page for existing teachers Important Dates e The web site will be open for the new school year on Aug 18 2014
26. the children with all six tasks of the Observation Survey See section Administering the lowa Test of Basic Skills for description of testing procedures ITBS data for the first child in the matched pair will be entered on the child s Exit page ITBS data for the second child in the matched will be entered on the child s Entry data page Using our example students when Maggie finishes her intervention the teacher will test both Maggie and Melissa with the ITBS preferably on the same day in addition to testing them with all six tasks of the Observation Survey 9 Teachers may now start working with the second child in the matched pair If it is determined that another student is lower than the matched pair student the lowest student may begin Reading Recovery rather than the second matched pair student Using the example students when Maggie finishes her intervention and both Maggie and Melissa have been given the Observation Survey and the ITBS other students may be considered for that RR slot rather than Melissa If for example Jerry moved into the school and is quite low he may now be given the Observation Survey and picked up for RR instead of Melissa However he is not part of the matched pairs and will not be given the ITBS 10 If the second child in a matched pair does not receive Reading Recovery the teacher must still enter him on the web site as a RR student Background and Fall data can be entered following normal data en
27. this is where you will enter you 6 digit Teacher ID number If you do not have Teacher ID number contact your Teacher Leader for help Windows Security The server rrus idecweb us is asking for your user name and password The server reports that it is from rrus idecweb us User name Password E Remember my credentials LW Plnecl harn FA vin FRA Passwords and Password Management Because IDEC is part of The Ohio State University we are required to follow a set of password standards set by the University They are as follow 1 Password must meet a minimum complexity criteria which are the following a Must be at least 12 characters in length b Must contain both lower and upper case characters c Must contain at least one number d Must contain at least one punctuation To help ease the burden of password management it is recommended that all Teachers and Teacher Leaders do the following at the start of the year 1 Enter a valid email address in your contact information To do this click the My Profile tab and then click the Contact Information sub tab 2 Answer a set of security questions and answers To do this click the My Profile tab and then click the Security Questions sub tab Doing this allows the web site to do several things for you First if you happen to forget your password you can use the Forgot My Password feature The web site will ask you for your e mail address then ask you to answer the ques
28. tions you created earlier If you answer the questions correctly the web site will reset your password and display it on the screen Second this will allow you and your teachers to use our phone in password reset system To reset a password over the phone call our toll free number 888 432 2283 answer a series of security questions and your new password will be read back to you over the phone Teacher Leaders can reset a Teacher s forgotten password from the web site Click on Administration tab then click the Teachers sub tab then click the Change Password button next to the teacher s name You ll have the option to create the password yourself or you can let the IDEC web site choose one for you that meets the complexity criteria described earlier Teacher Boguss Username 100105 Always keep passwords private Type a new password in the boxes below or CLICK HERE to automatically generate a new password Password Requirements Between 12 and 32 characters in Obviocuspremiums Sse le Cannot contain the user s login first middle or last name Must contain at least 1 lower case character confirm obviou spremium8338 Must contain at least 1 upper case character Must contain at least 1 number Must contain at least 1 of the OK CANCEL folowing punctuation 185756 1 lar F New Passwerd Password Payment Before any data can be entered on the web site all data entry fees must be paid The fees are as follows
29. try procedures The Entry and Exit for this child will be entered as follows a Entry Data i Questions 1 2 and 3 leave blank li Questions 4 5 6 7 8 9 10 enter Observation Survey scores including testing date iii Questions 11 and 12 enter ITBS scores b Exit Data i Question 1 select Random Assignment Study child did not receive RR ii Questions 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 and 23 can be left blank 11 Please enter Year end and Other Year End data for all students in the study both second and first child in matched pair even if they didn t get Reading Recovery 17 12 Please have the following data entered by March 15 on the IDEC web site a First student in matched pair Background Fall Entry and Exit data b Second student in matched pair Background Fall and Entry data Administering the Iowa Test of Basic Skills A video with complete information on how to administer the ITBS can be found here https www idecweb us video ITBS ITBS html 1 The ITBS is ONLY for a Schools in the Random Assignment Study b Students who were placed into matched pairs using the Randomization Tool 2 Itisadministered a Once b To both children in a matched pair when the first child in the matched pair exits their intervention 3 You do not administer the ITBS a if the school is not in the Random Assignment Study b atfall or at year end c toRR children who have not been placed into a mat
30. udent Data sub tab and finally click the View Schools Lists button REPORTS MY PROFILE ADMINISTRATION IDEC ADMI 2014 The OF TTT IDEC Test Site Omega 2 v PC Brymer Bashore Jeff Y TEACHER DATA amp Reading Recovery STUDENT DATA CHECK amp SUBMIT Status Study Group a Local Comparison Group Discontinued 0 Reading Recovery 2 all Have a great summer Hello to amp Random Sample for RR d Tested Not Instructed RR Recommended 0 Random Sample RR 0 a BLL A Other Incomplete 0 Random Sample DLL 0 a Random Sample for DLL Moved 0 Local Comparison 0 Other 0 DLL 1 None 0 THI RR 1 Other 0 For Random Assignment Stu JERE to create or view randomized student lists for 2013 2014 j DO L a The next screen will display your school designations 10 RR and i3 Schools doing RR Schools doing i3 Schools doing Tested i3Schoolsin Random Sample Tested Not Instructed Not Instructed Random Assignment Achievement First Apollo Anna L Klein NYG Other PS 134 GEORGE F iio Elementary School NYG Clusters BRISTOW SCHOOL _ Charter Schools NEW YORKGITY cademy Charter fe Bronx Global Leaming GEOGRAPHICDISTRICT School NYG charter Achievement First Institute for Girls NYG lesa l ee Bushwick Elementary Charter Schools Y so School NYC Charter Schools CSD 02 PS 001 PS 167 PARKWAY Promise Academy Il
31. uebas de lectura y escritura a su hijo o hija que duran entre quince y treinta minutos cada vez al principio del a o a mitades del a o y a finales del primer grado La universidad de Ohio State nos ha asegurado que los nombres de los alumnos maestros y escuelas no se utilizar n en estos informes Firma del Reading Recovery Site Coordinator o otro official de las escuelas Cargo del official Gor 27 I Ugo Firma del profesor investigador de Reading Recovery de la Universidad de Ohio State Fecha Record of Reading Performance amp RR Oral English Proficiency Reading Recovery DLL Student s Name Reading Recovery DLL Teacher s Name Classroom Teacher s Name Record oral English Proficiency only for Reading Recovery and Tested Not Instructed for Reading Recovery students Date of Observation According to the classroom teacher how does this student s reading performance compare to the reading performance of his her classmates Mark one for each O S administration Entry Year End poo poo DOI es IESO IESO IS Dic OOOO IESO IESO AECI IE Eo OOOO POSO IESO IESO peso o If the student entered Reading Recovery DLL within 3 weeks of Observation Survey administration in the fall or exited Reading Recovery DLL within 3 weeks of year end the student s reading performance does not need to be re evaluated by the classroom teacher IDEC Rubric for Oral English Proficiency Record information on front of sheet Record of
32. web site Please see the Payment section of this document for further description of the payment process Updating Teacher and School Rosters At the start of the school Teacher Leaders will receive an email from IDEC stating it is time to update your teacher and school rosters This is an online process that is done on the IDEC web site Though most of your updates will be done at the start of the year rosters can be updated throughout the entirety of the year See the Updating Rosters section of this document for a further description of this process Monitoring and Approving Data As teachers enter data on the web site teacher leaders will be responsible for reviewing them for accuracy The web site employs several techniques to assist teacher leaders with this process numeric validations required data validations enabling disabling of items based on data entered and a workflow process that highlights what data are ready to review Please see the Monitoring Data Entry section for additional information Submission of Data at Year End At the end of the school year Teacher Leaders will need to go through the Check and Submit process on the web site This process checks data one last time for any potential big mistakes Once submitted your data is locked and your reports are run Please see the Data Submission at Year End for a further description of the process The IDEC Help Desk Data entry for Teachers and Teacher Leaders is a com
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