MIS User Manual (MoW, 2013)
Contents
1. C MINISTRY OF WATER gt eee R e e amp test mowimis go tz C J Google P D gt Procurement Management gt Contract Management gt Financial Management 4 Reports gt Planning and Budgeting Procurement Management l 12 31 2012 9 20 2012 Quarter Already Closed gt Contract Management ees ees ee TET 12 31 2012 9 20 2012 Quarter Already Closed Planning and Budgeting Setup Project Funds Release 1 1 2000 12 31 2012 9 20 2012 Quarter Already Closed gt Procurement Management Setup Contracts Expenditure 1 1 2000 12 31 2012 9 20 2012 Quarter Already Closed gt Contract Management Setup Non Contracts Expenditure 1 1 2000 12 31 2012 9 20 2012 Quarter Already Closed gt Financial Management Setup Addendum Variations 1 1 2000 12 3 1 2012 9 20 20 12 Quarter Already Closed gt General Setup 4 Security Setup User Groups User Group Permissions Users Transaction Lock Master Transaction Lock Master Performing an Add Update or Delete operations within locked dates ranges require a password input upon prompt _ T MINISTRY OF WATER Z test mowimis go tz G 2 Google D BD Z Enter Password For Update this Transaction Password OK Ji Cancel Transaction Lock Master Password Prompt Get Silverlight Microsoft x asone co tz tetee reports x MINISTRY OF WATER xN m BEJ gt GL mowim2. Water Sector Development Programme Component Rural Water Supply Services Agency Category lt lt All Categones gt gt Agency _ lt lt All Enez s gt Delete Close IE Category Implementing Agency LGAs Arushe Arusha MC b User Permission for IA User Source Funds User Group LGAs User Id arushe_MC Full Name Arusha Mureapal Council Source Fund Ciose Source Fund GOT IDA WB Royal Netherlands Embassy AFD AFOB EU Germany KIW GTZ BADEA IUCN WWF c User Permission Source Fund Transaction Lock Master Transaction lock master allow for transactions to be locked for specified date range thus restricting addition update or deletion of a transaction The lock is effective on the financial module only To enable the lock on the records a password AUD Password must be specified for the date ranges From Date and To Date the lock to act on A blank password disables the lock From Date start date from which the transaction lock is enabled To Date end date for which transaction lock is disabled there after Alert Date date for which the alert message starts to appear prior to To Date AUD Password required password for performing locked operation An alert date and message can be entered to notify or warn users for associated locked features To setup a lock navigate to Administration gt gt Security Setup gt gt Transaction Lock Master
3. CW W69B AE O46 1 Customer connection for Shinyanga Municipality Phi 21 12 2009 12 00 21 77 I CW W69C AE 04 1 Customer connection for kahama Township Phase I 28 07 2009 12 00 28 1 Registration of Contract Phases Contract Phase Amounts Program Water Sector Development Programme Component Water Resource Management Sub Component Project lt lt 3435 gt gt Water Quality and Ecosystem Management Financial Year 2009 2010 Bags K Contract Description lt lt ME 011 2008 09 G 11 gt gt Supply of Laboratory Vacuum Pumps Mi Phase _ _ _ Phase Descnption Supply of Laboratory Vac Currency TZS Exchange Rate 1 000000 Phase Amount 990 000 000 00 TZS 990 000 000 00 Save Delete Clear Close Amount 990 000 000 Contract Phase Amount Contract payment schedule Contract payment schedules this defines the schedule of paying contracts phases To define contract phase go to gt gt Planning and Budgeting gt gt Contract payment schedule Select all required parameters i e Program component project financial e year contract contract amount and contract phase e Add description e Add scheduled Amount and e Expected payment date e Click Save to Register Contract Payment Schedule THE UNITED REPUBLIC OF TANZANIA MINISTRY OF WATER BREE DYOG ISAM ENEESINANE INTOCHIAD A SUSEEAL
4. Construction of water supply system in Kibaigwa vad Planned Amount 1 885 000 000 00 Basic Details Expected Key Dobes Financial Year 2009 2010 LE Prior LJ Post iv National Preference iv Pre Qualificaton procuri ng Entity Category UWSAS Precuring Entity Dodoma UWSA Procurement Method Intemational Competative Bidding 1Ce s Procurement Category Works Selen Method Not Applicable L Remarks Contract amount Tshs 2 496 014 784 10 Provisional sum of TE Delete Procurement plan step 2 Procurement Planning Details Program Water Sector Development Programme Componant Urban Water Supply and Sanitation Sub Component Project 2 lt 33062 gt gt Rehabilitation and Expansion of Urban Water Supply Scher Activity 2CW Wi6 gt gt Construction of water supply system in Kibaigwa bows Planned Amount 1 885 000 000 00 Basic Detads Expected Key Dates Expression of Interest Release Submission 01 04 2003 N Objection MM yr Signing 01 05 2009 i Advertisement 01 03 2009 DS Bid Opening Contract Award o1fos 2009 RS Procurement plan step 3 Tenders Tenders this defines procurement plan to tenders and allow adding multiple lots to tenders To create tender go to gt gt Procurement Management gt gt Tenders Select all the required information i e e program comp
5. Master Security Setup Security Setup This defines all security configurations and system users User Group User Group Permission Users Transaction Lock Master User Group User Group This defines and categories user with same access level in user groups To Register User Group go to gt gt Administration gt gt Security Setup gt gt User Group e Add Description then e Click save to register user group NATIONAL PROJECTS Small Towns DUWSAS WATER BASINS OFFICES AU TTB E User Group User Group Permission User Group Permission This assign different permission to user group these are general permission to a group per system modules i e write read and delete To Assign User Group Permission go to gt gt Administration gt gt Security Setup gt gt User Group Permission e Select user Group e Select Module to be granted permission e Tick all Function sub module permission to be granted e Click Save Permissions to assign mowimis go tz mnr Phases Payment Schedules lums Variation Payment Schedules it History Progress Wanagement n Funds Release nent Funds Release T Program Funds Release ts Expenditure Component Funds Release lum Variations Expenditure Implementing Entity Funds Release ntracts Expenditure Project Funds Release S Contracts Expenditure aion E Non Contracts Expendit g and Budgeting Setup 1 ed penditure vanent hanan
6. Planned Foreign Amount in Tanzania Shillings TSh this is the planned Amount to be contributed by other development partners other than e Government of Tanzania The Revised amount for Local and Foreign are used to amend the planned e amount Program start date and program end date these set the period planned e for the specific project e Click save to Register Program Budgeting Management sre C agement Water Sector Development Programme eee E w 1 235 420 000 000 00 i Annual Planning a aan eee oaoa enting Agencies und categories ungs ource funds to categories nt Management Setup epee anagement Setup janagement Setup tup Program Registration Program Annual planning Program annual budget this defines the budget set annually for the program e Select all required parameters i e program and financial year Add program annual plan in Local and foreign Amount Local for e government contribution and foreign for other donors contribution For any revised Program Budget for specific financial year revised foreign and local Amount are used to set the revised amount without changing e the planned amount e Click Save to add annual budget THE UNITED REPUBLIC OF TANZANIA gg a ng EE BS MINISTRY OF WATER pers net Actrvites Tine ES bursements apts to Project Accounts Man geneernt ETEM Reger ean e md Budgeting Setup nE n Annual Planning nents
7. Procurement Natonal Competetive Bedding Intemational Competetve Bidding Matonal Shopping NS Restrictive Tendenng RT Procurement Category Selection Methods This register various selection method used in procurement processes To register Selection method go to gt gt Administration gt gt Procurement Management setup gt gt Selection Methods e Add Selection Method Code e Add Description e Click Save to Register ant Funds Allocation vS Expenditures anting Entitiy Funds Allocation Vs Expenditures 7 i anting Entitiy Funds Release Transactions baad electo anting Entitiy Expenditure Transactions Financial Reports IFR i nd Budgeting Setup t Management Setup ment Methods n Methods ibers anagement Setup anagenvent Setup Procurement Selection Method Lot Numbers This predefine lots numbers used in tenders with More than one lots these are just numbers depending how maximum the tender can have lots To add Lot number go to gt gt Administration gt gt Procurement Management setup gt gt Lot Numbers e Add Numeric i e 1 2 3 e Click Save add lot number cies wine dalea anagement Oe nk Funds Allocation Ys Expenditures anting Entity Funds Allocation Vs Expenditures ening Entity Funds Release Transactions anting Entity Expenditure Transactions Finangal Reports IFR a nt Management Setup ment Methods n Methods anagement Se
8. Source Fund Category source funds and e Assigning Source Fund to Source Fund Categories Objective Program Objective Registration This defines various program objectives which are assigned to various projects in each components On Main Menu go to Administration gt gt Planning and Budgeting setup gt gt Objective Define the following e Objective Code e Objective Description e Click save to Register Program Objective Services improved and HIV amp AIDS infections reduced Implement the National Anti Conruption Strategy All cecal groupe in rural urban and pen urben areas access adequate sal 1 Annual Planning Enhanced water resources management for socio economic development Improve working environment for efficient and effective service delivery ents ponents enting Agency categomes enting Agencies und categories nds ource funds te categones nt Management Setup B nadir nt Setup anagenvent Setup EuD Program Objectives Program Program Registration for MOW Program Management Information System to work a program should be defined first The Program code and Program description are compulsory On Main Menu go to Administration gt gt Planning and Budgeting setup gt gt Programs Define the following e Program Code e Program Description Planned Local Amount in Tanzania Shillings TSh this is the Planned e amount to be contributed by the Government Of Tanzania
9. amount you want to disburse from Step 1 Add date Amount to disburse reference number and remarks if any e step2 e Click Save to Register disbursement Fund Geta bo Pgh dooney gt Piae MERT Donor Fund Disbusment Step 1 Lied Purse oT Witter Secner Greta Prepress 196 4825 ia uso Earth Enig 13000 ograo T beaan ed E Z Ten 7175059 MEDD WE LOCAL 2BLD OC CEH ZENE TISS WE LOCAL 7005 21 44 284 WP UCAL Ste 20 008 200 wwe on Donor Fund Disbusment Step 1 Fund Receipts to Project Accounts Fund receipts to project account this received fund disbursed from program holding account to the program at the ministry levels exchequers To register fund receipts to Project Account go to gt gt Planning and Budgeting gt gt Fund Receipts to Project Accounts e Add exchequer date received amount exchequer number and remarks e Click save to register receipt amount Fund Receipt to Project Account Source Fund Categery Leza Fund Source Fund GOT Programi Water Sector Dewelopment Programme Seas ee l Currency Uso Exchange Bate 1 300 00 Cate 0175272009 S Recerved Amott 2 307 692 31 Tsh 3 000 000 003 00 Reference ERAGO Balance Amount Clear Date rit Reference SOF T2009 1 2007 L 1 652 308 PB AG 71 908 06 18 2970972009 Peel B 242 95
10. gt Rehabilitation and Expansion of Urban Water Supply agement Financial Year 2009 2010 Planned Activity lt lt B07D02 gt gt Finance and supervise contracted works for Mbey Fi Reference CW WI1A ad Budgeting Setup ae Description Construction of Waber Supply and Sewerage consiructon rehabilitat nt Managenent Setup S Implementing Entity Category UWSAS lt snagement Setup Tmolementing Entity a Janagement Setup me n ETG Inmga WSA bug Planned Local Amount U8 099 210 000 00 et Planned For ign euit 0 00 Planned Amount 18 038 210 000 00 Save Delete Clear Refresh List Reference Dope pion Img Entity Rlanned Amount CW M 336 Construction of Water Supply and Sewer 109p UNSA 18 098 210 000 l Cab 9 R Pe ee n Tr GRES Loup d da d p R 16 leie Tarn MUJA i Brem DLF DIDI Procurement Activity I JL t CINCI Didil Procurement plan defines and set all procurement plan by setting all required information for procurement and tendering process i e Key dates i e expected date of advertisement EOI Release Submission No Objection date signing date bid open and expected Contract award date procuring and implementing Agency procurement planned amount procurement method category and selection method To plan for procurement activity go to gt gt gt gt L Select procurement activity by selecting all required fields i e program component project financial year and status e Click Planning details for selected acti
11. i Silverlight Install Silverlight 3 After installing properly the Microsoft Silver Light the login page will open up then fill in e User ID e Password and e Click Login to open the main page Login Page Main Page Administration Administration Module this module initializes various setups for the operational of the system and defines all initial parameter for each major modules i e Planning and Budgeting Procurement Management Contracts Management and Financial Management This Module Includes e Planning and budgeting setup e Procurement management setu e Contracts Management setu e Financial Management setu e General Setup and e Security Setup Procurement Management Contract Management Financia Management gt Reports Administration Planning and Budgeting Setup gt Procurement Management Setup Contract Management Setup gt Financial Management Setup General Setup gt Security Setup Administration Planning and Budgeting Setup Planning and Budgeting setup this part includes all setups and configurations for planning and budgeting module Is the core module which lead the progressive of other modules which cannot be set if no planning and budgeting done This Module Includes defining Registration and Setups of the following e Programs e Program Annual Budget e Components e Sub Components e Implementing Agency Category and Implementing Agencies e
12. mponents Hening entity categories Haning erties fund categories funds source funds te categories ANNEI Program Annual Planning Program Balance Amount Tsh 734 387 445 353 95 Financial Year Planned Local Amount Tsh 2 471 003 000 00 Planned Foreign Amount Tah 15 126 000 000 00 Planned Amount Tah 17 597 003 000 00 Revised Local amount Teh Revised Foreign Amount Teh 5 00 Rewised Amount Tah 9 00 Save Delete Clear Refresh List Financial Year Pannag DArWUumEE Raed Armani 2006 2007 148 337 076 000 0 2060773008 335 246 356 038 6 2008 2009 127 148 986 008 D 2009 2010 294 257 133 600 0 2010 2011 17 597 003 000 U Program annual budget Component is the breakdown of the programs and in some cases are called sub programs these are user defined and is one of the compulsory setup before projects and its dependents are defined In creating components some fields are must compulsory and should be defined for the successfully creation of the component i e Component code and Component description To register component to a program go on main menu bar gt gt gt gt gt gt e Select Program e add Component code e add Component description then e Click Save to register Component i oa iii i ik agement ised Water Sector Development Programe a a ents Budget o sme oee cer aeren ta Budget r ne 7 Activities nt Management z Rural Water Supply Serv
13. 8 ERAGINA 151 2871072098 L200 3 846 154 EDAT 5 S O 95 B1 71 272608 Lardi 2 307 692 EB AG USS 09 286 25f0L 2010 12o00el LS2S 462 EE BI S909093 3 oiai Libii LI ROST EBA IION 946 Exchequer Notifications Procurement Management Procurement Management this part defines all activities to be procured in a program and annual activities This modules includes e Procurement Activity e Procurement plan and e Tenders Procurement Activity Procurement activity this defines new procurement activity by linking them with the planned project and annual activity To Register Procurement Activity go to gt gt Procurement Management gt gt Procurement Activity Select predefined i e program component project Financial year Planned activity Implementing Agency category and implementing e Agency e Add Reference Procurement activity Code e Add procurement Description e Planned Local amount these are government contribution Planned foreign amount these are other donors contribution other than e government e Click Save to register Procurement Activity HE UNITED REPUBLIC OF TANZANIA SO MINISTRYOF WATER Sector Program Management Information System Budgeting Procurement Activities Lan ape eet oad coe peta ae ae a Prog F Water Sector Develo ent Programrmi nt Actress sah nt Plane Component Urban Water Supply and Sanitation i Sub Component 7 agement Project lt 2 3306 gt
14. Administration gt gt Planning and Budgeting setup gt gt Implementing Agency Categories e Add description for Implementing Agency Categories e Click save to register implementing Agency Categories eal gt PURI 376 Beery gt PTUs Management gt Contract Management gt Pongal Management 2 Reports a Administration 4 Plami and Budgeting Setup Prep rec Program Annual Planter Components Sub components implementing erties Source fund categernes Source funds design source funds to cotegaries gt Preguremert Management Setup Caira Management Setup gt Frgnral Manegement Seto gt General Setup gt Securty Sei Implementing Agency Categories Implementing Agencies Implementing Agencies these are Agencies and all stakeholders which are working together in various Project under Water sector can be attached to project or procurement activity during Implementations as Implementing Agency or procuring Agency Implementing Agency received various funds from different source i e development partners Dp s or Government GOT also will be accountable for reporting expenditures as per the amount of fund received Implementing Agency should be attached to Program Component and Implementing Agency Category to allow filtering of Agencies To register Implementing Agency go to gt gt Administration gt gt Planning and Budgeting setup gt gt Implementing Agencies e Select Program
15. Budgeting Contract Payment Schedules Management Program Water Sector Development Programme Qe ment Component Urban Water Supply and Sanitation hasas Sub Component a ayrent Schedules Project lt lt 3402 gt gt Contruction and Rehabilitation of Sewerage Facilities latory Financial Year NIR 2009 on Contract 2 lt ow c gt gt Detailed Engme enng design preparation of tender documents and supenision Contract Amount lt lt EUROo gt 497491 00000000 w ml Phase lt lt 1 gt gt Detailed Engineenng design preparation of tender documents of water supply for E lt Description 25 Draft engineering design and tender documents for kigarma Arhont 58 691 00 Expected Date Pe ea i nll Save Delete Ji Clear Refresh List Dumaen Contract Arnaut Desoipion Amount Expected Date FURS 969 425 887 10 Advance payment 24 476 EURO 969 425 887 10 Inception report EER FI EURO 969 425 687 25 Draft engimeenng design and te 56 601 Contract Payment Schedule Addendum Variation Payment schedules this defines the schedule of paying contracts Addendum Variations This will be only possible if contract has addendum Variation set To Addendum Variation Payment schedules go to gt gt gt gt Select all required parameters i e Program component project financial e year contract and Addendum Variation amount e Add Addendum Variation Payment Schedule description e Add Addendum Variation scheduled Amount and
16. Component and Category e Add description Implementing Agency Name e Click Save to register Implementing Agency Change Password Lena DL2G9EUnG Managerment agement Waker Sector Development Programma agement Urban Water Supply aad Sanstatron 4 id Badgetng Setup i 1 Anus Planning ents TPO HE anting entity categories pnting entities lund categores lund curca funds te categories nt Management Setup anagement Setup Janagement Setup tup bun Implementing Agency Registration Source Fund Categories These are different program accounts which combines different funds contributed by different development partners as well as government GOT Example of source fund categories available under the Ministry of water MOW are WSDP Basket fund category Local Fund Category etc To register source fund category go to gt gt Administration gt gt Planning and Budgeting setup gt gt Source Fund Categories e Add description source fund category name If the source Fund categories require name of the source fund then check the box otherwise don t check if that category is has no identity for the source fund name e g Basket category where the fund loose identity once e are in Basket then e Click save to Register source fund category puogenng Management agement agement n nd Budgeting Setup i5 i Annual Planning ents ippnentg anting entity categori
17. Introduction Ministry of Water Sector Program Management Information System is online based Information system which runs over a global internet With this system all information will be centralized and accessed via World Wide Web at this address www mowimis go tz For support issue please send email to majimis mowi go tz or ictu mowi go tz The Sector Program Management Information system main menu consists of six modules 1 Planning amp Budgeting 2 Procurement Management 3 Contracts Management 4 Financial Management 5 Reports and 6 Administration Start up The system is available over the internet at the following address www mowimis go tz To contact technical support please send email to majimis mowi go tz When the program start for the first time user will be prompted to download Microsoft Silverlight plug in to allow the application to open pease download and run the Silverlight Download Silver Light 1 Do you wart to run or save this file Name Silverlight exe Type Application 5 98MB From silverlight diservice microsoft com While files from the intemet can be useful this file type can potentially harm your computer if you do not trust the source do not run or save this software What s the isk Download Silverlight 2 Install Silverlight By dicking Install now you accept the Silverlight icense agreement View the Siiverlig ht License Agreement Silverlight updates automatically
18. Non Contract Expenditure e Addendum Variations Program Funds Release Program fund release allocations of fund this receives fund from program holding account exchequers and release at component level up to planned activity in a financial vear This depend where you end up to release to if fund is received to component level then end at component To register fund received go to gt gt Financial Management gt gt Program Fund Release Select all required parameters i e Program source fund category source e fund etc e Select Release fund to i e Component up to where you want to end up e Select Currency e Add Amount e Add reference this can be Exchequer No or PV No cheque No e Add Remarks if any Budgeting Management agement 01 07 2007 Fri gement EWater Sector Development Programme a eae hing Entity Funds Release nds Release Expenditure water Resource Management ow acts Expenditure Veneto h i NETE T k Exchange Rate 1 00 Tah 0 00 ii Component fund release Component Funds Release Component Fund Release this release fund received up to level of component then component allocate fund to implementing Agency up to the level of planned activity in a financial year To add component fund release go to gt gt Financial Management gt gt Component Funds Release Select all required parameters i e Program source fund category source e fund etc e Select rel
19. Register addendum Variations Contract Addendums Program Water Sector Development Programme Component Water Resource Management Sub Component Project lt lt 3435 gt gt Water Quality and Ecosystem Management Financial Year 2009 2010 Contract ME 011 2008 09 G 11 Contract Description lt lt ME 011 2008 09 G 11 gt gt Supply of Laboratory Vacuum Pumps Mi Addendum Currency TZS lt Exchange Rate 1 000000 Addendum Amount 50000 TZS 50 000 00 Sign Date 08 06 2011 NS Commencement Date 07 06 2011 Expiry Date 24 06 2011 S Duration Weeks S Save alatan Clear l Close Addendum Currency Amount Contract Addendum Variations Contract Phases Contract phases this defines the contract phases for the implementation of a contract To register contract phases go to gt gt Planning and Budgeting gt gt Contract Phases e Select all the required parameters e Select Phase number e Add phase description e Set the dates for start and end date e Click Save to Register phases Customer connection for Shinyanga Municipality 01 09 2008 F 01 01 2010 qe So swe E beats S ear Contract Phase Description A nR lt or Customer connection for Shinyanga Municipality 91 0 8 2 00 01 AE 046 SHUWASA 1 Customer connection for Kahama Municipality 17 10 2008 12 00 01 1
20. SIITUMIE NI YA KUFUTA es ss r agement nds Release t Funds Release 001 Hygiene and handwashing promotion and HIV AIDS mitigation and prevention 002 Training of OWST and communities 003 Office Management 004 005 Variations Expenditure ets Expenditure Office Construction Rehabilitation Furniture nd Budgeting Setup nt Management Setup snagement Setup anagement Setup ture Categones tup Registration of GFS CODE General Setup General Setup includes all setup which are general for the overall program these are e Currencies e Financial Years e Exchange Rate Master Currencies This defines various currencies used in the program and local currency is specified To Register currencies go to gt gt Administration gt gt General Setup gt gt Currencies e Add Currency description e Exchange rate and Registration of Currencies Financial Year This defines Financial years with start date and end date To Register Financial Years go to gt gt Administration gt gt General Setup gt gt Financial Years nd Budgeting Setup nt Management Setup anagement Setup janagement Setup tup es I Years 01 07 2012 30 06 2013 m L T 4 E ee 01 07 2006 12 00 00 AM 01 07 2007 12 00 00 AM 01 07 2008 12 00 00 AM 01 07 2009 12 00 00 AM 01 07 2010 12 00 00 AM 01 07 2011 12 00 00 AM 01 07 2013 12 00 00 AM 01 07 2014 12 00 00 AM Registration of Financi
21. Year 2008 2009 Activity Ref cw wa ACUagty Desoniption Rehabilitation of water supply works in Miwara Munecpality Activity Amount 6 500 000 000 00 Tender CW Weal Lot E r Lot Description Rehabilitation of water supaly works in Mtwara Municipality Save l rele Clear l Chose Let Description Rehabilitation of water supply works in Mtwara Municipality Tender Lots Registartion Contracts Management Contracts Management This part of the system register and administer all procurement planned activities which involve tendering process hence to contract process The contract includes Contract Registration Contract Phases Contract payment schedules Addendum Variation Payment Schedule and Contract history progress Remarks Contracts This defines contract after the contract has been signed by assigning all the required information for contract with actual information and contract amount with contract currency Also this allow to set extension date and remark of the Contract if the contract has been extended as well as setting the Contract addendum and variations if any gt gt Planning and Budgeting gt gt Contracts e Select all parameters e Add Contract donor Contract e Select provider e No objection date Sign date commencement date expiry date or duration e Click save to register contract Water Sector Development Prog
22. a tus Addendum Variations 4 Management Setup Maid For Made Overpayment of a Contracts Expenditure al Management Setup ARA RN RRR R AR d RRA RR RRR RS AQA RN A R A R AR Setup Permission For Made Overpayment of a Non Contracts Expend y Setup Groups Group Permissions 5 saction Lock Master User Group Permission Users Users This Registers system users and assigns low level users permissions by specifying user implementing agency source funds user can access and resetting user password To Register and assign user permission go to gt gt Administration gt gt Security Setup gt gt Users Select user Group e Add User ID this will user id for login in the system e Add user Full Name e Add other details email and Phone number but these are optional add user Password and Confirm password this default password will be e changed by user when log in for the first time e Click Save to Register User To add User Permission Select user then Click permission to be granted e Click Implementing Agencies e Select all fields and click Add to assign e Click Source fund then select source fund and click add to assign Lana EEE i re uwss dawasco dar es salaam water supply company SERRE a User Registration User Implementing Entities User Group LGAs User Id arushs_MC Full Name Arusha Mureopal Council Program
23. al Years Exchange Rate Master 30 06 2007 12 00 00 AM 30 06 2008 12 00 00 AM 30 06 2011 12 00 00 AM ee 0 90 30 06 2009 12 00 00 AM 30 06 2010 12 00 00 AM 30 06 2012 32 00 00 AM 30 06 2014 12 00 00 AM 30 06 2015 12 00 00 AM This form is for recording quarterly exchange rates for use in Interim Financial Report Uses of Funds Under this section the quarterly exchange rates must be entered prior to preview of Source and Use of funds WSDP FR 03 report Navigation to Exchange Rate Master Menu Administration gt gt General Setup gt gt Exchange Rate Master A MINISTRY OF WATER gt D testmowimisgotz O a J Suggested Sites Web Slice Gallery sisi hatch Planning and Budgeting Procurement Management Contract Management ns Financial Management Reports gt Planning and Budgeting gt Procurement Management gt Contract Management gt Financial Management 4 Administration Planning and Budgeting Setup Procurement Management Setup x i 12 27 2012 12 00 USD 9 10 30 2012 12 00 USD Financial Management Setup B gt gt Contract Management Setup B A General Setup 10 30 2012 12 00 JPY 10 30 2012 12 00 GBP Currencies Financial Years Exchange Rate Master 10 30 2012 12 00 SEK Quarter Master 10 30 2012 12 00 NOK Security Setup 9 30 2012 12 00 0 USD Exchange Rate
24. e Expected payment date e Click Save to add Addendum Variation Payment schedule Planning and Budgeting Procurement Management Contract Management Contracts Contract Phases a Contract Payment Schedules lt lt 3435 gt gt Water Quality and Ect _Addendums Variation Payment Schedules 2009 2010 e Contract History lt lt ME 011 2008 09 G 11 gt gt Sup lt lt gt gt TZS1 000 00 Addendum payment 10 000 00 gt Financial Management gt Reports gt Adminstration Addedndum Variation Payment Sched Contract history Progress Contract history Progress this register progress of the contract and set Status i e New in progress completed or terminated contract To add contract progress report go to gt gt Planning and Budgeting gt gt Contract payment schedule e Select all required parameters e Select Status i e New In Progress Completed or Terminated contract e Add description of the status e Click Save to register Planning and Budgeting Procurement Managerment Contract Management lalin i DO Contracts Conbract Phases Contract Payment Schedules m m lt Panis Management Reports Contract history Financial Management Financial Management this manage all process involving expenditures and fund receipts allocations etc This modules includes e Program Funds Release e Component Fund Release e Contract Expenditure e
25. ease fund to i e component up to where you want to end up e Select currency e Add Amount e Add reference this can be Exchequer No or PV No cheque No e Add Remarks if any Budgeting Monagemerit gement nagement unds Release at Funds Release hing Entity Funds Release nde Release Expendsture acts Expenditure VV SREE Component Fund Release Contracts Expenditure Contract Expenditure this records various contract expenditure as per payment schedules in order add contract expenditure the contract must have payment schedules To add contract expenditure go to gt gt Financial management gt gt Contract expenditure Select all required parameters i e program component project Financial year payment schedule expenditure category source fund category and e source fund e Add reference by first selecting the reference Mode Cheque or TIS e Add amount in contract currency e Click save to add expenditure n 10 12 2012 elease s Release liture ions Expenditure penditure geting agement lt lt Phase 1 gt gt Payment for Drilling of deep exploratory Boreholes Drilling Development anm lgeting Setup agement Setup ment Setup ment Setup CHEQUE No Drilling of test Exprolat M s Victoria Boreh TZS 40 043 700 Contract Expenditure Addendum Variations Expenditure Addendum Variations expenditure this records various Addendum Variations expenditure as per Addendum Variat
26. es anting entities und categories umids curee funds to categories nt Management Setup ansgement Setup anagement Setup Eup stup Source Fund Category Registration Source Funds Donors Source Funds this registers different source funds Donors including Foreign and Local donors To register donors Fund source go to gt gt Administration gt gt Planning and Budgeting setup gt gt Source Fund Donors e Add description e Click save to register 1 Annual Planning ents enting entity categories anting enkitnes lund categories pur e funds te categones nit Management Setup anagement Setup Janagement Setup Eup Source Fund Registration Assign Source Funds to Source Funds Categories This assigns the Source Funds dps to Source Fund Category and this helps filtering Donor partners as per categories To Assign Source Fund to categories go to gt gt Administration gt gt Planning and Budgeting setup gt gt Assign Source Fund categories e Select Source Fund Categories e Select Source Fund e Click Add to Assign source Funds to Source Funds Categories agement agement nd Budgeting nt Management ansparment anagement nd Budgeting Setup 15 1 Annual Planning ents IPOMeNts enting entity categories enting entities lund categories umids nt Management Setup anagement Setup Assign Source Funds Categories Procurement management setup Procurement Manageme
27. g Module Project Registration This part registers all project for a specific program available the registration of Project in a program is a must as no any plan will be carried out without registering a project A project may be for one financial year or across different financial years To register a project go to gt gt Planning and Budgeting gt gt Projects Registration e Select Program and Component e Add all parameters Change Password Logout e Click Save to register project Budgeting gets get Activities Taisa a FERRE S ERS bo Project Accounts Managerment agement 22 630 000 000 00 agement x 1 SD 0292 993 000 00 155 512 553 000 60 4 01 07 2006 w 30 06 2012 EE Project Registartion Project Target Project target defines target of the project in a specific financial year each target are defined for each project To register project target go to gt gt Planning and Budgeting gt gt Projects target e Select Program e Select Component e Select Sub component this is option and if not defined skip this selection e Select Project to add year target e Select Objective to add year target e Select Financial Year Management agement e Add target description and e Click Save to register target swe bone E Gear pares ust x Description Appropriate RWSS projec
28. ices Urban Water Supply and Sanitation Inshtutonal Strengthening and Capacity Building anagenment anagamert n Rd Budgeting Setup E 1 Annual Panning ponts DDE PRE ening entity categories enting entities und categornes Component Registration Sub Components Sub Component is the breakdown of the program components this give more breakdown of the program and its optional to be defined the effect of defining these later will exclude the previous defined project and their dependents selection will exclude the sub program on filtering To register Sub Component go to gt gt Administration gt gt Planning and Budgeting setup gt gt Sub Components e Select Program e Select component e add sub component code e add sub component description then e Click save to register sub component 1 Annual Planning ents anting entity categories anting enkiknes und categories uns curee funds te categories nt Management Setup anagement Setup Janagement Setup Eup stup Sub Component Registration Implementing Agency Categories Implementing Agency categories This groups different implementing Agency into groups for easy filtering and narrow down the listings User will be able to allocate the implementing Agency by selecting the Agency category example of these categories are LGA UWSAS National Project Water Basins etc To define category go to Main Menu Bar gt gt
29. ions payment schedules in order add Addendum Variations expenditure the contract must have Addendum Variations payment schedules To add Addendum Variations expenditure go to gt gt Financial management gt gt Addendum Variations Expenditure Select all required parameters i e program component project Financial year Addendum Variations payment schedule expenditure category source fund category and source fund e Add reference by first selecting the reference Mode Cheque or TIS e Add amount in addendum variations currency e Click save to add addendum variations expenditure Planning and Budgeting Procurement Management Contract Management 17 06 2011 Contracts Contract Phases Contract Payment Schedules Addendums Vanation Payment Schedules Contract History a Financial Management M S Educational Soentific Program Funds Release Component Funds Release Implementing Agency Funds Release Project Funds Release Contracts Expenditure Non Contracts Expenditure gt Reports gt Adminstration Addendum Variations Expenditure Non Contracts Expenditure Non Contract Expenditure This registers all expenditure which are not via contract but should be related to planned activity with a financial year To register non contract go to gt gt Fina
30. is go tz Ww lt HT POR 26 T l i a miid gt T m rter ended 31 December 2012 is CLOSED Ka Contract Expenditures i Planning and Budgeting ig 2nd Qua Procurement Management 4 Contract Management 2013 jis Contracts Program A Contract Phases Component lt Contract Payment Schedules Sub Component X Addendums Variation Payment Schedules Project z Contract History Progress Enana An K v 4 Financial Management Contract X Program Funds Release Payee Name Component Funds Release Contracts Expenditure T Addendum Variations Expenditure Currency Exchange Rate 1 00 Non Contracts Expenditure Scheduled Amount Reports Expenditure Category X 4 Administration Reference M gt Planning and Budgeting Setup Source Fund Category Procurement Management Setup Source Fund A Contract Management Setup GFS E Financial Management Setup General Setup Paid Amount 4 Security Setup Payment Description z eet ee rptProcPlansDetailA pdf 7 Show all downloads 2 o Le jw Transaction Lock Master Alert Message Planning amp Budgeting Planning and Budgeting Module this is the major module for this system which initializes the data input from planning and budgeting this defines projects project target target activities available in specific program available This modules includes Planning and Budgetin
31. ncial management gt gt Non contract expenditure Select all required parameters e program component project financial year implementing Agency category implementing Agency planned e activity expenditure category source fund category and source fund e Add payee name e Reference by first selecting the reference Mode Cheque or TIS e Add amount e Add Payment description and Remarks if any e Click save to add expenditure f Get Silverlight Microsoft x Y asonecoitz tetee reports x T MRT or water o eee cies gt mowimis go tz v8 R Planning and Budgeting Procurement Management Z Contract Management l i Financial Management amir Program Funds Release Component Funds Release Contracts Expenditure Addendum Variations Expenditure Non Contracts Expenditure Reports Administration 370 000 000 0000 M S COWI Tanzania 350000000 TZS 350 000 000 0000 l 6 02AM _ 2 18 2013 i i Non Contract Expenditure Reports Reports modules is grouped as per major modules i e e Planning and Budgeting e Procurement management e Contract Management e Financial Management To generate any reports e Click the arrow reports to expand the reports contents e Click the arrow of the report content to select a specific report e Click the Report of your choice and e Fill the Required Parameters and Click view to generate a report Note that the report is generated in default view
32. nt Programme Project Target Acterteed SA ot Urban Water Supply and Sanitation l Donor Comnntinents Sub Componenti w R Project lt 3306 gt gt Rehabilitation and Expansion of urban Water Supply Fund Receipts to Project accounts Financial Year 3008 2009 Preprarmae Mangen Farget Sustainable prosess to inexpensive and rebable sources of water i Caeira Manageren Relerence 6 supa Fanta Mensgemeant Bescripbon Rehstelitate amd Expand of Urban Water Supply oysters fom gong 4 Repat Adeniniabration save S pesa FIJE ger 71 ened Amounts Refresh ia Retecenca a Desorption Manned Brent BOL DCS Rehobdeoste ond Expand of Ura Woeter Supedy pY arna 1 200 000 000 Be Cae Rehabilitate ond Expand of Urban Water Supply syetems 4 1 000 000 000 BD 1 DOSE Rehabiitate and Expand of Urban Water Supply secberns L 500 000 000 Mitte Rehabileate ond Expand of Uren Water Supply preterns i i 500 000 000 B CAE Rehabilitate and Expand of Urban Water Supply systems 4 L 00 000 000 a Project target activity registration Project target activity planned amounts Program Water Sector Development Programme Rural Water Supply Services _ lt lt 3223 gt gt Borehole Dreg and Dam cons Project Balance Amount TZS 1 470 040 000 00 Finance Year 2009 2010 Target Aporcoriate RWSS projects developed and r Activaty Ref a B10008 L Activity Oescnpbon Frence and supernse comtracted works Source Fund Category WSOP Baske
33. nt Setup this sets and initializes all initial settings for procurement module This part includes settings up of Procurement Methods This defines various procurement Method used in procurement process To Register Procurement Method go to gt gt Administration gt gt Procurement Management setup gt gt Procurement Methods e Add Procurement Method Code e Add Description e Click Save to Register w Budgeting To l Ss l ET ee za me see we tact ies a ee 8 Le tp a Pe LAL i angeman ged tetris mah S anagement International Competative Bidding ICB a International Compettave Hethod ICT ad Bud eng Setup INS Intemational Sheging INS Manor Value Procurement NCBYICE Natonal Competetive Bedding Intemational Competetve Bidding nt Management Setup x NS National Shopping NS an RT Restrictive Tendering RT E SHORT LISTING Procurement Method Registration Procurement Categories This Register Various Procurement Category used in procurement Process To register procurement category go to gt gt Administration gt gt Procurement Management setup gt gt Procurement Categories e Add procurement Category method e Add Description e Click save to Register procurement Category L International Competative Bedding ICB International Shoping INS Manor Value
34. onent project financial year procurement plan e Check multi lot if tender has lots e Click Save to create tender To add lots e Select tender to add lots e Click lots for selected tender e Select tender e Add tender description e Click save to register Lot Budgeting Management nt Actnaties nt Plans age ment agement CWS 1 170 000 000 Construction of da ae storage Trani and Pump Housa for Bunda t town s water supply Cwells CW C13 Supervision of Consiruction for Water Supply for Mtwara Municipality and Masasi and Nacheng 1 950 000 000 CweWw4l CWeW41 Rehabilitation of water supply works in Mtwara Municipality 6 500 000 000 IDC CR T CW W77 Rehabilitation of Gravity Mains and Civil Works from Bulenya Dam to Igunga Town Lot N 2 106 000 000 CW Wrd CW W70 Construction of transmason lines and rehabilitation of water supply system for Sumbawanga 5 850 000 000 Drilling of boreholes for water supply system for Sumbawanga Municipality 650 000 000 Rehabilitation of Water Distribution System and Crail Works in Igunga Town Lot No 14 1 241 500 000 Rehabilitation G awity Mains Water Pipe Sestnbution Systems wil Works fram lau 1 425 000 000c Tender Registration Tender Lots Program Water Sector Develapment Programme Component l Urban Water Supply and Sanitation Sub Component SY Project cc2207 gt gt Rehabilitation and Expansion of Urban Water Supply Scher Financial
35. ramme Water Resource Management a 2 lt 3435 gt gt Water Quality and Ecosystem Management lt lt ME 011 2008 09 G 11 gt gt Supply of Laboratory Equipment and instruments fc aB Supply of Kjedahl Digestion System High Precision Liquid Chromatograph ME 011 2008 09 G 11 1299439 ba N lt dd MM y Contract Registration To add contract amount e Select tender e Click the tab with Amounts for selected contract e Select contract currency Add contract amount you can add more than one currency for one e contract e Click save to register contract amount Contract Amounts Program Component Sub Component Project Financial Year Tender Lot Contract Provider Currency Contract Amount Water Sector Development Programme Urban Water Supply and Sanitation lt lt 3306 gt gt Rehabilitation and Expansion of Urban Water Supply Scher 2008 2009 lt ME 011 2007 08 W 03 gt gt Construction rehabilitation of water wor lt lt 2 gt 2 gt Well Fields and Pump Station ME 011 2008 09 W 03 lt lt 122 gt gt M S Spencon Services Ltd USD Exchange Rate 1 300 00 5 045 680 00 Tsh 6 559 384 000 00 Save Delete Clear Close Currency Amount 2 045 680 Contract Amount To Add Addendum Variations e Select Contract from the List e Select Addendum tab and Addendum window will pop up e Add Addendum Variations Details e Click Save to
36. t Foreign Fund v Source Fund Basket L Planned Local Amount TZS 3 635 000 000 00 Planned Foreign Arnount TZS 0 00 Planned Amount TZS 5 635 000 000 00 Save Delete Clear Source Fund Category Source Fund WSCOP Basket Foreign Fund Basket b Target Planned Activities Amount Donor Commitments Donor Commitments this is where all fund commitments from different source funds donors including government of Tanzania GOT are registered for a specific program The commitments are registered in different currencies depending on commitment currency To register commitments go to gt gt Planning and Budgeting gt gt Donor Commitments e Select Source fund category Source fund Program and Currency e Add Amount as per currency selected above e Period of commitment Date from and date to e Add any Remarks if any e Click Save to Register Commitment Budgeting gets get Activities mitment ursemenks pis to Project Accounts Management l 00 000 000 00 Tsh 260 000 000 000 00 agement 00 000 000 00 Tah 260 000 000 000 00 agement verre CS Donor Commitments Donor Disbursments This part of the system register and monitor all fund disbursed from different donors as per their commitments To register fund disbursed go to gt gt Planning and Budgeting gt gt Donor Disbursements e Select source fund category Source Fund and Program e Select the Committed
37. to save in MS Word excel or paf click the save export e Button on top menu Planning and Budgeting Planning and Budgeting Reports includes e Project Count Report e Component Budget Report e Project Budget e etc Procurement Management Procurement Management Reports includes e Procurement Plan Summary e Procurement Plans Details e etc Contract Management Contract Management Reports includes e Contract Summary e Contract Listing e etc Financial Management Financial Management Reports includes e Disbursement performance e Component Fund allocation Vs Expenditure e Etc gt gt Interim Financial Reports IFR e Uses of Funds by Component e Expenditure by contract subject to post Review e Expenditure by contract subject to prior review e etc
38. tration gt gt Contract Management setup gt gt Contact Phases e Add Description e Click Save to register status gt Plgnmg and Budgeting Setup gt Pretureraent Manager Setup gt Feenogl Manegement Setup General Setup gt Security Setup Chom Dasso d Logoul Comtract Management Setup Prowess Phase humbars Coctrect Statue Contract Status Financial Management Setup This is a master setup for financial parameters this part includes e Expenditure Category Expenditure categories Expenditure Categories this defines different categories of expenditure in different groups depending the nature of the activity carried out i e Works Goods Consultancy and Non Consultancy Expenditure category use procurement categories as expenditure categories To register Expenditure Categories go to gt gt Administration gt gt Financial Management setup gt gt Expenditure Categories e Add code e Add description e Click save to register expenditure categories Expenditure Category Registration GFS Code GFS Code this defines different sub categories of expenditure in different groups depending the nature of the activity carried out and their allocation in terms of expenditure categories To register GFS go to gt gt Administration gt gt Financial Management setup gt gt GFS Code e Add code e Add description e Click save to register GFS Code Water subprojects OWE U
39. ts developed and mentsined to raise water supply covereg I 2009 2010 Appropriate RWSS projects developed and mantained to raise water supply coverag 2008 2009 Appropriate RWSS projects developed and mantained to raise water supply coverage 2006 2007 National Rural Water Supply and Sanitation Programe implemented to contribute to 1f 2007 2008 Sustainable access to inexpensive and reliable sources of water in rural areas increat Appropriate RWSS projects developed and maintained to raise water supply coverag Project Target Registration Project target Activities Project target activities this defined sub activities as per financial year budget across various project target for each financial year project target activities will be added and budgeted as per one financial year To register project target activities in a specific project go to Planning and Budgeting gt gt Projects target activities Select all parameters i e Program Component Sub e Component optional Project financial year and project target e Add Project target activity reference e Add project target activity description e Click Save to register project target activity To add Projects target activities Amount e Select Planned Activities e Click planned Amount THE UNITED REPUBLIC Logout Ne a a Plsnnm ard Budgeting Projects project Tangata tapi Water Sector Developme
40. tup anagement Setup Lot Number Registration Contracts Management Setup This part of the system set and configure all parameters required for contract Management module this includes e Providers e Phase number e Contract status Providers Providers this registers all service provider e g contractors Suppliers and Consultants To register firms please go gt gt Administration gt gt Contract Management setup gt gt Providers e Add Registration Details e Click Save to Register e Check Uncheck Is Active to Activate and deactivate Provider Change Password Logout g P G Bow 4218 032 2666252 033 2666252 Providers Registration Phase numbers This register numeric numbers for assigning phases used in different implementation of contracts This list numbers depending on how many phases are available in a specific contract To define contract phase go to gt gt Administration gt gt Contract Management setup gt gt Phase numbers e Add description as numeric number for the phases e Click SAVE to Register Chana Passive Legat Contract Phases Registration Contracts status Contracts status this predefines different status which are used when updating the status of the contract i e New In progress Completed or terminated contact etc To register contract status please go to gt gt Adminis
41. vity see Procurement plan step1 e Add the basic details and expected date e Click Save to add Procurement plan details see Procurement plan step2 THE UNITED REPUBLIC OF TANZANIA EW MINISTRY OF WATER gt Maaria and Budgeting Procurement Planning a a Praca MRT t he Program NWater Sector Dewrispmaent Programme v Procurmremnt Fag aiaa Urban Waeb Sopp ly ar RA 0E0n T Teadera Seb Component e Contract Mansgement Projets Tos Rehsbditebon and Expannon of Urban Water Supply 7 EaR hipa Fong Viper HINI LO ananas Erat Suie b Flared al he ete T TT Precurenet activities bated on tien tpeciiied fifter PZ prd Deteds tor Geenid dte Refresh Lis Beler erre 2 a Flare Arena LST mi NS R Celebs of weber dupsty YVR ps on Kobasa 3 8979 006 000 Planted Cw wie Citrate of belles of hee BL CO 070 Plated DAWELA Cetsictien of Water bah ard Sewerage a LE GSA JLS 070 Pld TN SPS Cees of Chakra Matsa Wate Brez 250 hO Peet aH x C aln rn of hibri Mateeetal Vi Rey Projet LELE 6 050 Plated CL Dima gd deers of wiber huay neha TAIDI OS Pii fom Perr Babette G the Pees of Wa 15 200 060 Md a is iguh ree Me es a T D ORE Re te D Se aa a janani Procurement Plan step 1 Procurement Planning Details Program Water Sector Gevelapment Programme Gomponanmi Urban Water Supply and Sanitation Sub Component Po Project lt 33p6 gt gt Rehabilitation and Expansion of Urban Water Supply Scher Activity 22CW Wi6 gt gt
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