ZyIMAGE Web Server Reference
Contents
1. any of the words or exact phrase Date Select a date to define the period to search in Results per page Select the maximum number of files you want to display in the View Page Control which page will be viewed first Choose whether you want to view the first page of a file or the first hit within a file Rank Search results on Define the way files are ranked You can choose between Number of hits Hitdensity File size File date Comment File Name and File path Choose between Ascending and Descending Choose what to display and which image quality to use Choose the files you want displayed images and or original format Specify whether search statements must be highlighted and whether the document properties must be shown Choose the image quality You can choose between low medium high 200 enlarged 280 enlarged 400 enlarged and TIFF Define the Maximum number of indexes to show and the Number of querybox rows Remember query history Choose from No Only when something is found and Always Search Tools Select the Search Tools you want to be available for the Web Client Search tool to show at start up Select a search tool to open the Web Client with at start up You can choose from Contents History Vocabulary Thesaurus Concepts Fields Subscriptions Taxonomy e Discovery Management Document Management and Reference Search result options To view keywords in context select Use kwic style2. codes 60600 through 60609 Asterisk replaces zero or more characters for example vert retrieves convert and revert Use care when crafting search statements with multiple character wild cards to avoid results not related to the search topic For example to find information about automobiles the search statement auto would retrieve auto automobile and automotive t would also retrieve autobiography autocracy and autograph A more specific search statement would be auto OR automo Boolean operators A search statement with only one content word retrieves every file containing that word When you want to use more than one term in a search statement insert operators between terms to indicate a relationship Zyl MAGE Web Server retrieves only files that meet the conditions of that relationship You can use OR AND and NOT The Search Operator OR OR instructs the program to retrieve files with at least one term from the search statement OR enlarges the search topic use it to look for terms that have similar meaning or refer to similar subjects The search statement car OR transportation retrieves all files with one or both terms car or transportation This search statement is more thorough and complete than if either word were used alone You can combine use of wild card characters with the OR operator in search statements containing content words with similar meaning for more complete results universit retr
3. if ZyALERT is installed Log out user Log out and be redirected to the Register page Search Techniques You can search for anything in the text of your documents using our many search techniques Learning to make effective searches is the most challenging part of finding With the wide range of techniques you can carry out almost any kind of search On some occasions your quests for information will be exploratory in nature you will want to acquire a sense of the universe of available information At other times you will make very precise searches to locate a limited amount of specific information To make effective searches you need to become thoroughly familiar with all search techniques Examples demonstrate not only how to use each technique but also how to combine them into complex search statements Refer to each search technique for further information Content words and phrases Wild cards Boolean operators Positional operators Precedence and parentheses Number range operator Quorum operator Separators Fuzzy Lookup Search Rules and Conventions Content words and phrases The simplest search statement contains a single content word or character string For example to retrieve all information in your files about Chicago type the search statement chicago directing Zyl MAGE Web Server to retrieve every source document with the word chicago A content phrase consists of two or more content words appearing
4. 9 ZyIMAGE Web Server recognizes all printable characters in the ASCII character set 10 ZylMAGE Web Server ignores a sentence ending period and other trailing punctuation marks when a space or a carriage return follows The program recognizes periods when followed by a character as in B M or in 292 004 It treats apostrophes as null characters and ignores them
5. To view results based on relevance ranking select Show relevance ranking KWIC options If you selected Use kwic style define the Display type and define the maximum number of contexts and words around the keyword Document Basket Collect documents from several result pages You have searched one or more indexes 1 Select one or more documents from the available search results 2 Click Add selected documents to the Document Basket 3 The document you added are shown in a separate window You can either close this window and continue searching or you can choose one of the following options Select All Download Show Fields Print Edit Fields Empty Basket Delete from Basket Upload Add zip files to an index 1 Select an index 2 Click Upload 3 Click Browse to locate the correct document or zipfile If you are uploading a zipfile select Process contents of ZIP file 4 Select a folder in which the documents must be stored and or create a subfolder 5 Optionally define fields 6 Click Upload You have uploaded a document or zipfile to an index If you uploaded a zipfile it is extracted and hash codes are generated of the individual documents and the set of documents The index will be automatically updated after which the documents are full text searchable Also emails will be sent to other members of user groups added to the Web Client notifying them of updates
6. index es are displayed 2 Click OR or AND of the next concept you want to search on 3 Repeat step 2 until finished 4 Click Search Fields Search 1 Select the fields you want to search in and enter your query All fields that are defined in the chosen index are displayed 2 Combine the selected fields using AND or OR 3 Combine the fields with full text query using AND or OR Note First specify a full text query 4 Click Search All files that contain a search term within the area defined as the field are retrieved Subscriptions Allows people who receive Alerts to edit their Alerts The search queries can be adapted so the information send to the users will be the information they long for at the moment It is also possible to subscribe to new Alerts and configure them Taxonomy A taxonomy enables you to classify and manage your documents based on hierarchical structures Star Tree Tree Map Star Tree presents each file as a node that can be clicked on to access the file or grabbed and pulled for better viewing of subfolders Tree Map enables users to compare nodes and sub trees even at varying depth in the tree helping users spot general patterns and exceptions Options Change the way the results and documents are presented and displayed Define the options and click Save Select Load Default Settings to return to the original settings Look for Choose from the listbox to search the Zyl MAGE query all words
7. must be adjacent to education 2 education must precede fitness within 100 words 2 The operator TO Use TO to search for occurrences of a term falling between two other terms In the following search statement sales TO product results The program searches for occurrences of resu ts falling between occurrences of sa es and of product This technique is similar to a proximity search but much more powerful It highlights only the term results in retrieved files Sa es and product are not objects of the search except as delimiters of the range for locating the term results Precedence and parentheses When you use two or more operators in a search statement Zyl MAGE Web Server must give one operator precedence over the other to resolve the meaning of the statement It evaluates a statement in an order determined by operator precedence but you can always override normal order of evaluation by using parentheses which have precedence higher than any operator ZyIMAGE Web Server observes the following operator precedence from highest to lowest Operators at the same level in the list are of equal precedence The program evaluates them from left to right in a search NOT OR W n P n AND TO Why Use Parentheses Parentheses give you explicit control over the order of evaluation in complex search statements When you use parentheses to group terms around operators Zyl MAGE Web Server interprets contents within parentheses a
8. together that is without intervening operators such as AND or OR ZylIMAGE Web Server treats content phrases as one entity The search statement chicago cubs retrieves only those files with cubs immediately following chicago A phrase can contain one or more noise words for example Billy the Kid ZylMAGE Web Server ignores the noise word the in this phrase If you want to search for two words that do not form a phrase connect them with a Boolean operator either AND or OR for example cleveland OR detroit ZyI MAGE Web Server will retrieve all documents that mention one or both cities Refer to Boolean operators for additional information Wild cards Wild card symbols added to content words lend a great deal of flexibility to search statements Use wild cards to search for prefix root and suffix and to find variations in spelling of a word Zyl MAGE Web Server uses two wild card symbols and Question mark replaces a single character for example b rn retrieves born and barn and burn andy retrieves candy and dandy and sandy You can use more than one question mark in a word for example sh 7e retrieves shore and shade When you use the program retrieves only files containing words with exactly the same number of characters For example a search for 6060 without a wild card would not retrieve the zip code 60607 A search for 60607 would retrieve only that zip code Searching for 6060 would retrieve zip
9. Search Search Results View a File Contents History Vocabulary Thesaurus Concepts Search Fields Search Subscriptions Taxonomy Star Tree Tree Ma Options Document Basket Upload Log out user Search Techniques For more information please contact one of the ZyLAB offices Or see the Power User Manual located on the Support site Search 1 Type your search statement in the box Search for 2 Specify the Fuzzy Degree the degree of closeness to your search statement 3 Check if necessary the box Search in the last results 4 To view all available indexes click Show all indexes 5 Check the index es you want to search on To de select all indexes click Deselect all indexes 6 Click Search A set of files that match the search statement will appear Search Results On the Result Page each file listed contains one or more terms from the search statement The files are ranked based on number of Hits and Hitdensity Hits Number of terms that are located in each file Hitdensity Relative density of hits in a file If for example you have 2 files with number of hits 4 4 and hitdensity 32 52 Then the file with the higher density 52 is smaller Select Check the box of each file you want to select Select All Click Select all documents shown to select all files listed Hide Fields Click Hide all fields available to hide the available fields Show Star Tree Tree Map
10. appear in sequence in a search statement You can use the NOT operator with AND and OR that is AND NOT and OR NOT 4 Because all operators are noise words you cannot use them as content words in search statements For example the search statement and OR or will not be accepted 5 ZylMAGE Web Server is not case sensitive it regards uppercase and lowercase letters as identical We show operators in upper case for emphasis and clarity 6 An operator can appear more than once in a search statement 7 The W n operator must include an integer in the range 1 to 16 382 followed by a space and a content word Omit comma in integer 8 You can use one term to retrieve both the hyphenated and non hyphenated spellings of a term for example the search term o database retrieves database and data base but not data base o data base retrieves data base but not database and data base o data base retrieves data base and data base but not database When a multi syllable word begins near the end of a line a word processor may force hyphenation Zy MAGE Web Server can find such a word in either its hyphenated or non hyphenated form As a side effect of this capability searches with duplicate words in series also find single occurrences of that word for example the search statement sing sing would find single occurrences of sing as well as the phrase sing sing The program recognizes words with normally appearing hyphens for example Winston Salem
11. by group order Use the Star Tree buttons to search and analyze the files using position color size and focus Use the Tree Map buttons to search and analyze the files using hierarchical structures Print 1 Select one or more files 2 Click Print selected documents Download 1 Select one or more files 2 Click the Download selected documents button The files will be downloaded as a ZIP file Send 1 Select one or more files 2 Click Send selected documents The files will be saved as a ZyMAILER document Edit document field values 1 Select one or more files 2 Click Edit document field values of selected documents 3 Edit the field value s 4 Select Don t Change Replace Add or Delete from the listboxes before the field s 5 Click Ok Merge selected documents 1 Select two or more files 2 Click Merge selected documents 3 Specify the order in which the files must be merged 4 Click Merge Add selected documents to the TOC 1 Select one or more files 2 Click Add selected documents to the TOC 3 Select a Table of Contents folder 4 Click Ok Note The files are not actually moved only links to the files are made View a File View a text file 1 Click on the file you want to view 2 Use the buttons at the top and bottom of the file to navigate through and work with the file Hoover with the mouse above a button to view its function Note Eac
12. ects the result Consider this statement used cars AND NOT cars The program would retrieve no files because every file referring to used cars also refers to cars Positional operators The WITHIN Operator W n W n limits the search to content words that appear within a defined range n in either direction AND OR and NOT retrieve files if search statement terms appear anywhere in the same text file Within n means that n 1 words can intervene N can be any integer from 1 to 16 382 Do not use a comma to punctuate the integer as in the previous sentence When combining the W n operator with other positional operators the Within n relationship applies to adjacent components Using the following as a search statement blue sky w 10 green grass w 10 clear water in the retrieved text file b ve must be adjacent to sky sky must be within 10 words of green green must be adjacent to grass grass must be within 10 words of clear clear must be adjacent to water The WITHIN operator is especially useful when searching long documents The search statement lincoln AND illinois retrieves a file even if Lincoln appears on page one and linois on page twenty The search statement lincoln W 10 illinois requires that one word be within ten words of the other This helps ensure that search terms are contextually related Example of W n Compare the following search statements for retrieving information from a company s internal sales r
13. eports client AND complaint defines a broader search topic than client W 10 complaint The AND operator retrieves any file with the term client if complaint is also present When the operator W 10 replaces AND the program retrieves only files that mention client within ten words of complaint Note The position of content words connected by W n does not affect search results For example 1983 W 8 tax defines the same search topic as tax W 8 1983 A special use of W n combines it with one of these separators sentence EOS paragraph EOP or page EOG to carry out a search with this format term1 W n sep term2 for example Minnesota W 3 EOP Maine AND fishing This search statement would retrieve files that mention fishing and where Minnesota appears within three paragraphs of Maine In another example Supreme Court W 5 EOG civil rights in retrieved files the phrase Supreme Court would be within five pages of the phrase civil rights In this use of W n instead of counting individual words the program counts lines or sentences or paragraphs or pages to meet the criterion represented by n The Precedes Operator P n Use of P nis similar to W n with the added stipulation that the term preceding P n in the search statement must also precede in any retrieved files within n range Using this search statement physical education P 100 fitness The program retrieves files meeting two conditions 1 physical
14. ese separators EOP end of paragraph EOG end of page EOS end of sentence EOL end of line EOG end of page They limit a search to a physically defined range of a text file In this sense they are similar to proximity search statements Separators are very useful when combined with the TO operator For example use the search statement experience TO EOP driver or chauffeur and gt 3 to locate resumes of persons with a minimum of three years experience as a driver To locate a single paragraph that includes two terms use a search similar to this EOP TO EOP economic and policy Note f you want to search for any of the separators as text strings enclose them in quotes for example EOG If you do not do this the search results will contain every file that has the End Of Page marker which is of course every file Fuzzy searches A fuzzy search can locate all occurrences of a word plus all other words that are close in spelling to the original word You specify the degree of closeness to the original word Examples of Fuzzy Think of fuzzy search in terms of how similar one word is to another To change one word into another you can add delete and replace single characters A single degree is one change of one character For example To change commuter into computer requires one replacement the second m with p One degree To change computw into computer requires one replacement and one addition rep
15. h hit is highlighted View graphics linked to a text file 1 Click on the thumbnail image file at the end of the text file The image is loaded onto your system 2 Download the free Image Viewer to view the image Or Use another image viewer capable of showing TIFF Group IV files Start a new search You can start a new search in the left pane Check if necessary the box Search in the last results Contents Contents shows you the table of contents Here all new documents are stored you can move them to the folder where you want to store them moving of the documents is only possible in case you are working with the Webserver Enterprise Edition In order to create a new folder the option Add new documents to the table of contents was selected while creating a new index Create new index wizard Step 4 Settings Or select this option once you created the index via ZyINDEX gt Build gt Index Settings If you want to search on a selected branch select Search in selected current branch only History View and re execute the queries you have made in the past Vocabulary View all searchable words and find all related documents Thesaurus Broaden the scope of your search statement and include synonyms Concepts Search Concepts are predefined complex search queries Define often repeated searches as concepts in ZyFIND and save them for later use 1 Select a concept All concepts that are defined in the chosen
16. ieves both university and universities If the search topic is higher education in general this is a better search statement college OR universit OR higher education The Search Operator AND The operator AND searches for files with terms found on both sides of AND in the search statement While the operator OR broadens the search topic AND narrows the topic Use AND to connect terms with different meanings Using this search statement new england AND north dakota Retrieved files contain at least one mention of each phrase In this search statement conservation OR irrigation retrieved files need contain only one term from the search statement although they may contain both AND searches for occurrences of terms on both sides of the operator retrieved files must contain both The Search Operator NOT Use NOT to narrow the search topic NOT stipulates that retrieved files must not contain the word immediately following NOT in the search statement You can use NOT with AND or OR to form a single operator between two content words for example bark AND NOT tree You can use NOT alone when joining two content words for example ball not bat In this example NOT alone is equivalent to AND NOT To find all files with no mention of cars use the search statement NOT cars To locate information about cars but not used cars use the search statement cars AND NOT used cars Note The order of content words in the search statement aff
17. lace w with a and add r Two degrees To change coinputer into computer requires one replacement and one deletion replace i with m and delete n Two degrees The higher the degree the greater the margin of error the lower the degree the less leeway is allowed in matching a search term with words in your files Degree of Fuzzy Degree of Fuzzy ranges from 1 to 4 by default We recommend that you set Degree to 2 for searching normal text This provides for mistakes that occur in scanned text because of broken and joined characters If you need to search for long words set Degree to 3 or 4 An additional constraint takes into account the length of the word you are searching for to prevent the retrieval of too many irrelevant shorter words This constraint limits the degree for a specific word to be the lesser of the Fuzzy Degree setting and 0 5 times the word s length For example if you set Fuzzy Degree to 4 and the search term is six characters long the actual Degree of Fuzzy will be 0 5 X 6 3 rather than 4 Search rules and conventions 1 With the exception of NOT place operators only between search terms and never at the beginning or end of a search statement 2 Use NOT in conjunction with a single content word for example NOT car NOT may never appear at the end of a search statement You may also use NOT with a phrase in parentheses for example NOT new york 3 With the exception of NOT two operators cannot
18. locate every number in the index meeting both conditions greater than 1 and less than 10 whether integer or decimal Searches of this type take time to execute because every number must be looked at If your document collection has more than a few thousand numbers this kind of search takes too long and may error out due to lack of system resources The search statement lt gt 5 is treated as identical to NOT 5 Quorum operator The quorum operator searches for a specified number of terms within a search statement from one to all in the following format n of term term where term is a single character string or a phrase With the following search statement 3 of history english social studies geography humanities psychology you could search a collection of resumes to locate applicants prepared to teach in a certain number of fields from a range of options When n 1 the program converts the expression within brackets to a series of content words joined by OR and retrieves a text file even if it contains only one term from the search statement for example 1 of mechanical drawing drafting prototype design modeling When n equals the number of terms within brackets the expression is converted to a series of ANDs and a text file is retrieved only if it contains all terms from the search statement for example 3 of word proc desktop pub spreadsheet Separators Zy MAGE Web Server recognizes th
19. ntheses can override precedence for example chicago OR los angeles AND new york Because parentheses have highest precedence Zyl MAGE Web Server locates only files that mention either Chicago only or both Los Angeles AND New York or all three It would not retrieve files that contain New York alone or Los Angeles alone Number range operator You can search for numbers both as terms that is alohanumeric character strings and as numeric values To locate a number as a term without regard to its value enclose it in double quotes in the search statement for example jones and 60615 Use this search statement to retrieve letters to someone named ones whose zip code is 60615 If you omit the quotation marks the program would search for the value 60615 and all equivalent values for example 60615 00 When you use quotes the search is limited to that enclosed character string You can use these math operators in number range searches less than less than or equal to equal to gt not equal to greater than greater than or equal to e o o o o o VVAUAA The following are examples of number range search statements gt 65 w 10 social security gt 21 AND high school graduate Use number range search statements to locate a value falling between two other values in the following format gt or gt lower value lt or lt higher value For example the following search statement gt 1 lt 10 would
20. s one unit The use of parentheses is identical to that of algebra We recommend that you always use parentheses when designing complex search statements more than two operators This helps ensure that searches function as expected Examples of Parentheses To search for information discussing cars or synonyms for cars and also sales use parentheses cars AND sales OR car dealer First Zyl MAGE Web Server searches for all files that contain one term within parentheses Then from that group it selects only those files that also mention the other term You can use multiple sets of parentheses within one search statement disk drive AND printer AND modem OR sales AND revenue AND profit The program retrieves files with all terms from at least one set of parentheses within the search statement You can also nest parentheses for example cars AND trucks OR trains AND ships OR submarines Note that AND is the primary operator Only files that satisfy conditions on both sides of the statement are retrieved If you had used OR as the primary operator the program could retrieve files that satisfy conditions on only one side of the statement Examples of Precedence Ordering Because OR has precedence over AND ZyFILE interprets the search statement chicago OR los angeles AND new york to be the same as chicago OR los angeles AND new york and looks for files that mention either Chicago AND New York or Los Angeles AND New York Pare
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