Faculty & Staff Portal User Manual
Contents
1. 4 Click the Calendar icor Page 13 5 Choose the appropriate day from the calendar Tips Clicking the forward arrow will advance the calendar one month at a time Clicking the back arrow will rewind the calendar one month at a time Clicking the month and year at the top of the calendar will change the calendar view and allow the user to directly select a month 6 Click the Edit Search Filter button in the upper right corner Page 14 7 Choose the appropriate building from the Building drop down list 8 Use the up down scroll bar to find the room you are looking for Page 15 9 Use the left right scroll bar to find the appropriate time range you are looking 10 Scheduled classes are listed in blue Scheduled meetings are listed in green Page 16 11 Moving the mouse over a scheduled course listed in blue or a scheduled meeting listed in green will display the details of a course SS 7 z 12 Moving the mouse over the yellow icon next to the room name will bring up the room details screen which displays characteristics of the room Page 17 Forms and Handbooks The Forms and Handbooks section displays training documents and forms which are made available to all faculty and staff Page 18 Course Offering The Course Offering displays course schedule and instructor inf2. Page 23 Course Management my Courses The course management section will be used for entering attendance and eventually grades When you first enter the course management section by clicking My Courses you will get a listing of your courses for the selected term Page 24 Attendance Entry Current university policy states that attendance must be taken on the first day at the end of the first week and at the end of the second week for Financial Aid reporting purposes These will be on paper so a student signature is on record In addition the university mentoring program runs attendance reports on a weekly basis in order to monitor the behavior of our at risk students This information will be maintained in the system and MUST be entered by the professor in order for this university goal to be accomplished Step by Step Attendance entry 4 Click My Courses 2 Click Attendance Entry 3 The current date will default in To choose another date click Get New Date and select from the calendar Page 25 4 Click Load Daily Attendance 5 The attendance defaults to present so only change those who are absent If you have excused the absence then use the E If class is cancelled for whatever reason mark all students as excused If you need to see withdrawn students check the highlighted box 6 Click Save Daily Attendance Classes without regular meeting time indep Study Tutorial internship ete Please report
3. class you are teaching You may select an individual course or view all courses at the same time The student s major class level and advisor will appear on the screen as well Click on the name of a student to display contact information Step by Step 1 Click on the Class Roster option 2 Select the class you would like to display from the drop down menu re OU WONG 18 10 iy Below is an example of what the roster looks like You can see withdrawn students at your discretion by checking the Show Withdrawn Students check Page 21 You can see student id photos by checking the Show Photo check box and selecting the Printer Friendly Version of the roster To print the roster select Printer Friendly Version Click Print Page 22 Email Students You can email select students an entire class all students in all of your classes or just your advises Step by Stop To email students In one course Click Email Students 2 Type the Subject Reply to this must be your FULL email address and Message All of these fields are required as noted by the red Note if you would also like to receive a copy of the message enter your email on the Bec line 3 Select the appropriate course note only one may be selected at a time 4 To select all students in the course check the box next to Student ID or to select a few students check only those who should receive the message 5 Click Send Email
4. if you wish to keep a paper copy of what was submitted Click Submit Midterm Grades You ll get a confirmation that the grades were submitted Click OK icrosoft Internet Explorer J A titer ges nere bite Noe Repeat this process for each course and again for final grades at the end of each term Page 29 Course Evaluations At the end of each term students will complete course evaluations via the student portal To view the responses for your courses click the Step by Step View Course Evaluation summary 1 Click on My Courses 2 Click on the appropriate course 3 Click on Course Evaluation A summary of the responses for the course evaluation will be provided Evaluation summaries will normally be available to faculty approximately 10 day after final grades for the term are due Step by Step Mid term Grade Entry 1 Click on My Courses 2 Click on the appropriate course 3 Click on Mid Term grades Use the drop down menu for each student to enter their grade Page 30 Miscellaneous notes If you would like to change your network password hit Ctrl Alt Delete and click on the option to change password Follow the instructions on the screen The faculty amp staff portal does not time out after a period on non use If you log into your portal from a classroom PLEASE remember to log out If not another individual could use your access to make changes to attendance information and in the future affe
5. whether you have had contact with the student regarding the course on Monday of each week o Please mark Present if you have had contact with the student regarding the course o Please mark Absent if you have not had contact with the student regarding the course IMPORTANT NOTES The staff offices at the university will be running reports and using attendance information to determine when and if a student should be granted a refund If changes to attendance information are made at a later date there is an audit trail in the system indicating the original value and when the change was made Administration will be running exception reports of individuals who do not complete their attendance reporting on a weekly basis and will be following up with those individuals who do not comply with the request Page 26 Attendance Report You can use these reports to review class attendance Attendance can be reviewed for the class up to the current date by leaving the date field blank or you can be selective and search for specific statuses like Absent or Excused etc In addition you may also limit the amount of data returned by setting beginning and ending date criteria For example viewing the attendance for the past week Step by Step Absences for a course Click on Attendance Report 2 Select Atendance Statue of Absent note more than one option can be selected Use the shift key or the Ctrl key as needed 3 Click View Att
6. LINDENW D LINDENWOOD UNIVERSITY ST CHARLES MISSOURI Faculty amp Staff Portal User Manual Lindenwood University Faculty amp Staff Portal User Manual Table of Contents Login 2 Change Term 5 Logout 6 My Students Transcript 7 Schedule 8 Grades 8 Excel Listing of Students in Course 9 My Schedule n Room Availability 12 Forms and Handbooks 18 Course Offering 19 Open Course Listing 20 Class Roster 21 Email Students 23 Course Management 24 Attendance Attendance Entry 25 Attendance Report 27 Registration Stop Registration 28 Grade Entry 29 Course Evaluations 30 Miscellaneous Notes 31 Page 1 Log In Access the portal by going to http www lindenwood edu and clicking the Portals link The site is accessible from either on or off campus INDENW D tario W neat catches a Page 2 Step by Stop Log in Enter your User Name which is your network login example kbrickler 2 The Password your network password which is the same password used to log in into your email account from off campus 3 Click Login or press Enter 4 You will receive a notification about the Family Educational Rights and Privacy Act FERPA Click Accept a Page 3 This screen is referred to as the portal home page Any posted announcements will be viewable from this screen Page 4 Change Term Click on th
7. ault back to the Advisee Listing so if working with students from a class the course will need to be selected again Page 8 Creating Excel Listing of Students in Course There may be a need to have a listing of students from a course in an excel listing in order to add additional information example grade record keeping Step by Step Excel Roster 1 Click the Download to Exc Click Open The document will open in Excel There are several ways to manipulate the data to eliminate the unnecessary information link in the upper right corner of the screen RON Da you mant to open or save his le ey Ta pe woof Elen ore Pie E CE M ean boulit sane er emma aT EA a Page 9 Page 10 My Schedule Clicking on this option will allow you to see your deployment for the term selected Please note that if you do not see all of your courses listed you may need to select another term Below is an example of what the schedule looks like Page 11 Room Availability Lindenwood uses Astra schedule to provide room availability information Clicking the Room Availability link will launch a new window and the browser will be directed to the Lindenwood Astra Schedule portal 1 Click the Room Availability link in faculty amp staff portal acl Page 12 3 Click the Grid icon
8. ct registration Page 31
9. e word Change in the upper left corner of the screen Click on the desired term The term dates follow the calendar and not the academic year For example to view the fall semester for the 08 09 academic year select FA SEM 08 Page 5 Log Out Click on Log Out to end the portal session It is imperative that after you log out of the session you close the browser used to access the faculty amp staff portal This will prevent anyone from having unauthorized access to your information Page 6 My Students This option allows you to view the transcript or schedule for any students assigned to you as an advisor and any student registered for one of your courses The screen will default to your advise list Use the drop down menu to select one of your courses If you teach another course in a different term you will have to change the term in order to view the course although the advisee list will be viewable from both terms Step by Step View Transcript 1 Chose the word Select next to the name of the student you would like to work with If you choose the student name you will only see contact information 2 Click Transcript Page 7 To view the schedule from this screen click on Student Options then Schedule To view either mid term or final grades click on Student Options then Student Grades Select the type of grade to view To select a different student click on My Students The screen will def
10. endance Report Below is an example of what it will look like Page 27 Stop Registration When registration is set up for the subsequent term all students will be checked ing they cannot registe All students are expected to meet with their advisor and after this meeting it is the advisors responsibility to change this setting to allow registration Prior to performing the steps below change the term to the term the student WILL BE registering for If they may register for more than one term at the same time ex J term and spring semester the check must be removed for each term Step by Step Allow registration 1 Click Stop Registration 2 Uncheck the box next to the name of the student you met with 3 fall advises don t fit on one page you have to scroll to the bottom of the screen Click Save 4 Your student will still have to wait to the day for their class to register before signing in to their portal Page 28 Grades Entry Grades will be entered into CAMS through the faculty amp staff portal This will occur at midterm and for final grades There will be a window of time to enter grades as established by Academic Services You will be notified of the dates via email Step by Step Mid term Grade Entry Click on My Courses Click on the appropriate course Click on Mid Term grades Use the drop down menu for each student to enter their grade on z a cams Use the print icon
11. ormation for the selected term Courses can be filtered in order to limit the display of the offering Options for filtering include the days of the week the campuses or by department Any or all filters can be applied at the same time Step by Step Example Student can only take Tues Thurs Classes 1 Hold down the Ctrl key and select Tuesday and Thursday from the Scheduled Days filter box 2 Click Apply Filter To further limit by department choose the department that the course is offered through To change the filter option click reset filter and select new criteria for display Note that closed classes will be included on the listing but will be designated as CLOSED in red Page 19 Open Course Listing An excel spreadsheet is available throughout the campus in order to easily view the listing of open courses for any term This is accomplished without the use of the portal Step by Step View Open Course Listing Open Excel Select the J drive Select the Enrollment Report folder Select the appropriate term note the undergraduate semester courses are not in a separate folder 5 Select the most recently prepared report The time of preparation is included in the document name 6 Choose the appropriate tab for the information needed fen This report for the undergraduate semester is also available on the P drive Page 20 Class Roster Use the class roster to view a list of students in any
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