ePOD User Manual
Contents
1. As an example in the next slides one of the sections will be illustrated The other sections can be managed at the same way pag 14 TELEMATIC AND BIOMEDICAL SERVICES Specify emission site for user BERGAMASCO UFFICIO ACQUISTI DI PROVA Specify site name from where quotation order is requestec INTERVENTION SPARE PARTS FOR IMMEDIATE USE SPARE PARTS FOR STOCK CONTRACTS ORDER SEARCH CREATE OUTGOING DENIVERY NOTE SEARCH MODIFY OUTGOING DELIVERY NOTE INTERNAL ORDERS SPARE PARTS INTERNAL ORDERS INTERVENTIONS COST METERS EXPENSE SUMMARY QUOTATIONS AND ORDERS This button enable user to fill in a quotation order for corrective maintenance preventive maintenance electric safety checks over equipment liste array This button enable user to fill in a quotation order for Spare part of a specific technical intervention This button enable user to fill in a quotation order for Spare part to keep in workshop stock This button enable user to fill in a quotation order for Workshop needs furniture meal voucher software hardware tools loners or services domestic freight training This button enable user to search among all orders pag 15 PURCHASE OF BIOMEDICAL EQUIPMENT PURCHASE OF BIOMEDICAL EQUIPMENT TO BE CANNIBALIZED AND USED AS SPARE PARTS quotation order is used as parts for intervention considering the entire equipmen2. Click on local approval button Ji SPARE PARTS FOR IMMEDIATE USE Order UXX00028 Order cost type Order under threshold Subtotal 50 00 EUR Order under threshold or p Order can be LOCALLY APPROVED then continue A Ka following the classic way See order Modify order LOCAL APPROVAL AND SENDING STOPPED AWAITNIG TO BE AMENDED order was not approved and should be checked again CANCELLED order is cancelled Choose new order status BE AMENDED Back Then quit and turn back to the list of other orders that should be approved yet pag 51 Technical a TELEMATIC AND BIOMEDICAL SERVICES THE FOLLOWING OPERATIONS ARE PERMITTED ONLY TO USERS WITH LEVEL L3 Click button General Order Management After login you will be introduced to the following page pag 52 TELEMATIC AND BIOMEDICAL SERVICES Search for tech approval TECHNICAL APPROVAL orders awaiting for approval Cost centre Any cost centre Select order state at least select them by clicking CTRL Order type AWAITING DELIVERY NOTE FROM SITE AWAITING INVOICE CANCELLED CLOSED CONTRACT AWAITING MANAGER APPROVAL PARTIALLY DELIVERED COMPLETED TO BE AMENDED TO BE APPROVED BY TECHNICAL STAFF TO BE DELIVERED TO BE FINALLY APPROVED TO BE LOCALLY APPROVED Selectrone Only orders to be approved OSpare parts Oth
3. 442 213 42 39 22 2222222 Fax 444 01422 320939 Contact Mr WHITE Quotation ID UXX00005 2673682 C CORRECTIVE MAINTENANCE specify this reference code in Your communications SUBJECT QUOTATION FOR SPARE PARTS We urgently ask a quotation far CITT DI PROVA 12 2 2010 UOTATION 1O A copy of the final document will be printed to be sent to supplier If you want to go back to the main page in order to prepare other quotations click on the TBS logo you find up on the left side of the current printed page KIT PM 2 YEARS EVITA2DA XL a ee 26 related to this device Description Inventory no Class code FPO Class INTENSIVE CARE VENTILATOR EMERGENCY PORTABLE TRANSPORT Manufacturer code DRR Manufacturer DRAEGER MEDICAL AG amp CO KG Model code E Model EVITA 4 The Service Officer Serial number Hospital IMPERIAL Department EMERGENCY Noles Please indicate delivery time best regards Payment type Whre transfer 90 days If this document isn t signed it has been sent digitally pag 41 Spare parts for immediate use INTERNAL ORDER 1 7 Once you receive supplier quotation for example if prot number is the same as in the previous slide UXX00008 you can proceed with the preparation of an order based on the received quotation SPARE PARTS FOR IMMEDIATE USE EJ QUOTATION REQUEST Click on this button ORDER BASED ON PREVIOUS QUOTATION mm
4. follows eStepl approve locally eStep2 print a copy eStep3 send order to supplier eStep3 order status will be awaiting for delivery intervention When Delivery Note or technical report 1s received proceed into report registration and order closing n case of orders that are part of contracts stipulated with T BS Delivery note technical report should be sent to central office in Trieste pag 30 PAYMENT POLICIES N B 1 FRAMEWORK CONTRACTS when a contract Is stipulated between TBS and a supplier and list of prices is defined then all interventions are COST since a cost is charged anyway 2 If intervention is part of a contract or in warranty but other costs should be added ex intervention in warranty but sparer parts not included so intervention become COST and will follow classic steps 3 For all multi orders intervention if at least one of the orders is payable and the others are in warranty then intervention is to be classified COST pag 31 SPARE PARTS FOR INTERVENTION User BERGAMASCO Emission site UFFICIO ACQUISTI DI PROVA UXX e TBS home page Spare parts home page Tech approval Change password Logout User ID and relative site are visible during all session of work SPARE PARTS FOR IMMEDIATE USE QUOTATION REQUEST Click QUOTATION REQUEST to proceed ORDER BASED ON PREVIOUS QUOTATION DIRECT ORDER
5. DI PROVA E T DAEE fi 5 Introduce the received quantity or click the Associate all rows button AWAITING INVOICE Order rows KIT MP amp ANNI INGRESSO GAS FAS EUR 500 1 EVITA2D 4 XL KIT PM MX08227 08227 500 00 0 6 YEARS GASINLET FAS EVITA2D 4 XL DElivery note rows lt Stock Received sold by location qty bed of Noncompliance from 7 The registration number TO BE COPIED in the original DN TR will appear 6 Click the Save button Other delivery notes related to this order blivery note supplier ID Supplier Status reation date Delivery note receiving date 50 109924 DRAEGER MEDICAL UK LTD VALIDATED 19 01 2010 19 01 2010 pag 63 8 Click the Back button to introduce new registrations DN TR REGISTRATION case B PARTIAL DELIVERY 1 ORD INT 2 o DN TR After clicking the Create Delivery Note button the order intervention form will appear ORDER SELECTION 1 Type the ORD INT number Warning fields marked with red asterisk are Order ID UXxo00025 Supplier Select a supplier From 01 01 1970 2 C lick the gt SEARCH button oe ON 3 Select the found ORD INT Order ID Choose pe Order status UxxOO025 Fa SPARE PARTS FOR THE STOCK TO B
6. EVITA 4 Wrong part description veo DRR EL INTENSIVE CARE VENTILATOR EMERGENCY PORTABLE TRANSPORT DRAEGER MEDICAL AG amp CO KG EVITA XL oe sal Other Spare parts for intervention REQUEST FOR QUOTATION 5 10 Spare parts search Device needing spare part VPO D Any class DRR Any manufacturer E4 D Any model Search by part number Insert a keyword for OEM supplier code or a spare part description OEM zupplier code Description Mer code or a spare part Sesion _ _ 1 Spare parts family PREVENTIVE MAINTENANCE KIT Supplier description Select a supplier A Other suppliers Non coded spare part You can search with different criteria or add a non coded spare part DEM code su pplier code Description Engish description ____ button Family GENERIC SPARE PARTS Add non coded spare part to list Spare parts for intervention REQUEST FOR QUOTATION 7 10 List of chosen spare parts Spare part Q ty IL Description Supp code OEM code E i 2 B 000147 KIT ZYEARS EVITA2D A XL x0s226 Legenda Check button is useful to check data congruity CIVAB code E Add Add a unit to this row Remove Decreases by one the quantity for that row minimum allowed value is one Delete Deletes that spare part from list Add another spare part Proceed
7. ONLY TO USERS WITH LEVEL L3 Click button General Order Management After login you will be introduced to the following page pag 56 Final approval Hoo 2 3 Click search orders button to see all orders awaiting FINAL APPROVAL for FINAL APPROVAL it is possible to see the under threshold orders too Order search for final approval Search an order by number x Show orders under threshold only Show orders not on cost only Modify eS a Order status Date Supplier Local app PE an approval amount e luoroo s SJEA 7 01 01 2000 TESAN S P A TESTS 20 07 2009 csi 160 EUR 2 01 01 2000 TESAN S P A TEST 5 2 20 07 2009 noe 160 EUR looo BI perii 20 07 2009 TESAN S P A TESTS 20 07 2009 sid 160 EUR 5 20 07 2008 TESAN S P A TESTS 20 07 2009 I 160 EUR Order search en SPARE PARTS FOR TO BE FINALLY DRAEGER HH 150 Hum 1 anena use approvep 12 02 2010 ug BERGAMASCO 12 02 2010 20 150 EUR pag 57 Final approval TELEMATIC AND BIOMEDICAL SERVICES 3 3 from central button used for FINAL approval you will go to the following page SPARE PARTS FOR IMMEDIATE USE Order UXX00028 e Order status TO BE FINALLY APPROVED Order cost type Regular order Locally approved by BERGAMASCO on 12 02
8. VALIDATED 19 01 2010 19 01 2010 pag 65 DN TR REGISTRATION case B PARTIAL DELIVERY 1 ORD INT 2 o DN TR When the next share of the ordered goods arrives go back to the same order selection form ORDER SELECTION 9 Type the same Warning fields marked with a red asterisk are MANDA TORY ORD INT number Order ID 00025 Supplier Seletasupplier o y From 01 01 1970 10 Click the SEARCH button Site Any site M 11 Select the found Back ORD INT Order ID Choose Order status UxxO0025 SPARE PARTS FOR THE STOCK PARTIALLY DELIVERED COMPLETED 19 01 2010 DRAEGER MEDICAL UX LTD Back pag 66 DN TR REGISTRATION case B HORS PARTIAL DELIVERY 1 ORD INT 2 o DN TR TELEMATIC AND BIOMEDICAL SERVICES cae ane Delivery note checklist received quantity NOTE After saving the 12 Introduce th 2 DN TR data Order Delivenertt eta TEES order status becomes 7 er ID JAAUUUZA m supplier ID Order date 19 01 2010 A WAITING INVOICE 19 01 10 Required delivery date 17 02 2010 Delivery site E POD UFFICIO Lud DI PROVA 13 Introduce ONLY Supplier DRAEGER MEDIC the quantity received AWAITING INVOICE vith the 2 DN TE Order rows Delivery note rows T Description den Supp code Bio 2 nem Line tot
9. activities limited 1n time which have no continuity that are delivered to the customer in the form of Corrective maintenance installation of devices safety checks quality controls painting of the premises other 1f the extra is a continuous activity over time or is a business with turnover of more than 10 000 you must promptly send to the Office of Management Control the information necessary to evaluate the possible opening of a new cost centre Supply of spare parts and consumables e Supply and installation of spare parts These activities are not covered by the contract but are agreed directly with the customer as an extra Note The value of re invoicing 1s agreed from time to time with the customer pag 82 tie s ORDERS REINVOICING TELEMAT IC AND BIOMEDICAL SERVICES HBS types l 2 3 Supply of SPARE PARTS CONSUMABLES Supply and INSTALLATION labor of SPARE PARTS CONSUMABLES Provision of activities involving external LABOR ONLY eg safety checks by contractors Provision of activities involving TBS LABOR ONLY Only in cases 1 2 and 3 the information Is inserted in the portal for what concerns the part of the acquisition and ended with the ACCOUNTING DEPARTMENT Case 4 is directly managed with the ACCOUNTING DEPARTMENT pag 83
10. all cost centers on whom charge goods services costs Atleast a L1 user authorization to fill the order Atleast a L2 user authorization to allow orders approval N B Remember as specified in the following procedure office manager local approval corresponds to a definitive cost approval Technical director supervision in this case is available only for the outgoing order vs supplier When orders concerns consultancy and as it 1s frequently a verbal deal with supplier please specify in the field note that order will not be sent to supplier pag 25 Purchase procedur for goods and services made by CENTRAL OFFICES 2 2 Collaborator L1 produce quotation then order Responsible L2 or delegate Collaborator L1 approve order Central purchase office will assign technical approval Central purchase office will print document to be forward to supplier if necessary and to create file for clearance sale Technical director will assign final approval Central purchase office will send order to supplier AFTER SERVICE ENDED Central purchase office receive technical report invoice proceed to pay supplier pag 26 BELOW THRESHOLD ORDERS Orders below the threshold are directly managed from sites within the following steps Fill in the order Make local approval then order status will be AWAITING FOR TECHNICAL APPROVAL Print order send fax to supplier Order status will change in AWAITING FOR
11. gt 7PQSCD ID POSZP MX0B226 99 gt FPQICD ID 7PQ9ZP to search button ITAL TBS TELEMATIC amp BIOMEDICAL SERVICES 5 UAU 7 MX082 26 0 TBS FR TELEMATIC amp BIOMEDICAL SERVICES SRL gt 7POSOP ID MX0B226 MX08226 ORIGINAL NEW 01 10 2007 133 88 EUR PURCHASE SLT SRL gt 7PQSLS ID 7PQ3ID MX0B8226 08226 ORIGINAL NEW 15 01 2008 144 5 EUR PURCHASE QO SLT SRL gt 7PQSLS ID 7PQ3ID MX08226 08226 ORIGINA QO ITAL SERVICES 5 gt 7POSID ID 7PQSZP 26 MXO082 265 226 Click here if you need to notify an error a new window will Add to list and go back to search open List of compatible devices with this spare part CIVAB code Device description DRR 4E INTENSIVE CARE VENTILATOR EMERGENCY PORTABLE TRANSPORT DRAEGER MEDICAL AG amp CO KG EVITA 4 EDITION Notify error veo DRA DC INTENSIVE CARE VENTILATOR EMERGENCY PORTABLE TRANSPORT DRAEGER MEDICAL AG amp CO KG EVITA 2 CUP mum e OUR Spare part 2 YEARS EVITA2D 4 XL id 000117 VPO 2 INTENSIVE CARE VENTILATOR EMERGENCY PORTABLE TRANSPORT DRAEGER MEDICAL AG amp CO KG EVITA 2 DURA ae C XE vo DRA E4 INTENSIVE CARE VENTILATOR EMERGENCY PORTABLE TRANSPORT DRAEGER MEDICAL AG amp CO KG
12. interventions and internal endoscopy Interventions PREST TEC ERIF Safety checks preventive maintenance multiple quality control Costs of warehouse spare parts and intervention spare parts RICA MINUT 22 and small hardware N B Please note that all parts included as additional cost of external service interventions are counted in the TECHNICAL INTERVENTIONS account pag 77 I LIE The first section shows the annual summary TELEMATIC AND BIOMEDICAL SERVICES Riepilogo annuale Anno 2006 C ommessa xxxxxx Data odierna venerdi 14 aprile 2006 Giorno dell anno per questa commessa 103 su 360 US Importo speso ad Budget disponibile Budget consumato Budget disponibile Budget consumato 77 ad ad oggi per l intero anno sull intero anno PREST TEG IMT PREST TEC INT ENDO INT IMT 2143621 2 13806 73 7 47208 e 45 496 a 49 59 14 195 RICA MINUT 2732 So15 08 19276 00 127 0 0 T Nota nei costi per prestazioni tecniche su intervento inserito il costo stimato per 6 ordini d intervento senza costo The first section shows the annual summary up to the current date comparing the budget currently available to the current expenditures and to the percentages of consumption The last line Notes shows the number of interventions valued 1250 or 800 according to the type pag 78 Bis The second section shows the monthly summar
13. pag 32 Spare parts for intervention REQUEST FOR QUOTATION 1 10 Warning fields marked with a red asterisk are MANDATORY 2673682 OR all fields especially those marked Jobtype 0000000 CORRECTIVE MAINTENANCE with a Inventory number Serial number 25 Department EMERGENCY 4 Add information that can help supplier to better prepare their quotation Proceed button Delivery site UFFICIO ACQUISTI DI PROU A Tes contact In WHITE pag 33 Spare parts for intervention MOE uie Spare parts search Then start searching for spare part ANS o Any class DRR you need follow the same way sa Any model used to make a free search of Search by part number Insert a keyword for OEM supplier code or a spare part description spar ts OEM supplier code Description 1 Spare part TBS code Spare parts family 2 Supplier description Select a supplier 4 Other suppliers Spare parts search Non coded spare part You can search with different criteria or add a non coded spare part OEM code Supplier code Description If spare part 15 not available among existing English description list it is possible to add new information Family GENERIC SPARE PARTS O related to spare part writing in the field Add non coded spare
14. pag 69 Cc asec iron Sa Save additional costs added later Print labels for stocking 8 Click the Back butto to select the 2nd ORD INT DN TR REGISTRATION case C MULTIPLE DELIVERY 2 or ORD INT 1 DN TR 9 Type the number of the SECOND ORD INT 10 Click the M rom oroms LN SEARCH button m Site Any site 11 Select the found ORD INT Back Order ID Choose Order type Order status Date supplier UXX00027 SPARE PARTS FOR THE STOCK TO BE DELIVERED 19 01 2010 DRAEGER MEDICAL UK LTD Back pag 70 DN TR REGISTRATION case C MULTIPLE DELIVERY or ORD INT 1 DN TR 12 In the Delivery note checklist form click the Add to existing delivery note button Delivery note checklist data Delivery note data tir TN supplier IL Creation date Delivery date 1CQUISTI DI PROVA Delivery note rows Line total stock abel impute total it labels for stocking Add to existing delivery note 4 13 The Search a delivery note form will automatically appear with the DN TR number just registered related to the FIRST ord int Jearch a delivery note ACQUISTI DI PROVA p nN Del note ID UXX00043 14 Click the Order ID bus Search a pplier delivery note button From 01 01 1970 To 1
15. 2010 Subtotal 150 00 EUR Regular order User of role LA Open INTERNAL NOTE space to add any further information if necessary See order A Modify order A Final approval P tatus CANCELLED Save new status Choose new order To see order modify submit or replay to original sender for further modifications or cancellation pag 58 OUTGOING DELIVERY NOTES DN AND TECHNICAL REPORTS TR BY SUPPLIERS TBS Group Clinical Engineering Technical Operations GOODS TECHNICAL SERVICE RECEPTION AND TD TR REGISTRATION After the order is shipped to the supplier by the purchasing office if above the threshold or by the CED if below the threshold the order is in status AWAITING DELIVERY INTERVENTION The ordered goods are subsequently sent by the supplier accompanied by the DN delivery note or the required technical intervention is executed by the supplier with a following TR technical report if c o our Site Hospital or TR DN of the repaired equipment if c o its centre The registration of the Delivery Note Technical Report is a very important operation in the life of the order intervention as this will enable it to move to the state AWAITING INVOICE for the registration of the invoice and will make spare parts available in the computer warehouse therefore it is necessary that this operation is performed in real time The cases that will arise will be the following 1 ORD IN
16. 44 Spare parts for immediate use uud INTERNAL ORDER 4 7 After clicking button Creat Order a mask of previous quotation request will appear with all relative data Order of spare parts for intervention Warning fields marked with a red asterisk are MANDATORY Supplier Other suppliers Payment type Wire transfer 90 days net at month end t Cost centre Insert all data received from supplier quotation Supplier quotation Supplier contact Job No Job type CIVAB code VPO DRR E4 N B SEE NEXT SLIDE Description Inventory number Serial number 242342 Label 3242355 Hospital 3 Department EMERGENCY Expected delivery date Required delivery date 13 03 2010 default order date 30dd pag 45 CIVAB CLASS ASSIGNMENT TELEMATIC AND BIOMEDICAL SERVICES It is very important to choose a CIVAB class in the right way as it will be the key of success to make orders and to manage correctly intervention spare parts costs statistics Concerning CIVAB class assignment it is necessary to report cases of INTERVENTION ON PARTICULAR ACCESSORIES because device class is different from equipment class Accessories usually don t have any inventory number Intervention on MONITOR MODULE class MPM instead of MON Intervention on MICROENGINE HAND PIECE class MMM instead of RDE Intervention on TURBIN
17. 9 01 2010 Clear data Search a delivery note Delivery note Del note supplier ID ID pag 71 15 Select the found DN TR REGISTRATION case C peutvery 2 or ORD INT 1 DN TR TELEMATIC AND BIOMEDICAL SERVICES 16 The DN TR data will NOTE After automatically appear saving the order Delivery note checklist status becomes AWAITING INVOICE ox00027 1 Introduce the receive pei Order date 19 01 72010 quantity or click the Delivery note data Required delivery date 17 02 2010 Associate all rows Delivery site E POD UFFICIO 0 ACQUISTI Pm button Supplier DRAEGER MEDICALUK LID 18 Click the AWAIT ING IN VOICE Status Save button ae MODULO 6412126 84121 24 1495 00 0 EUR Jaos 0 Compute total Back J Associate all rows Save j Save additional costs added later Print labels for stocking 19 The DN TR registration number will reappear that is the same previous one Click the Back buttox to introduce new registrations DCN Other delivery notes Del note ID Deli ery note supplier TD Supplier Status Creation date Delivery note receiving date E 1230050 DRAEGER MEDICAL UK LTD IVALIDATED 19 01 2010 19 01 2010 pag 2 DN TR REGISTRATION exam TELEMATIC AND BIOMEDICAL SERVICES p CN The DN TR must
18. DELIVERY INTERVENTION after tehcnical approval When purchased material is delivered on site delivery note and or supplier invoice should be sent to central office All documents including a copy of purchase order are fundamental to close order N B all intervention orders that are out of warranty are considered as above the threshold and should all be managed by central office pag 2 PAYMENT POLICIES Pay contract for job WARRANTY COMPLIMENTARY SERVICE LOAN OR CUSTOMER CONTRACT TES CONTRACT code Soo SOE IVA For spare parts payment modality you find under PAYABLE INTERVENTION and PAYABILITY are shown in the following slide pag 28 PAYMENT POLICIES COST default value includes common orders where costs are on company charge independently of re invoice nature N A WARRANTY It includes orders on intervention or spare parts covered by post purchasing Warranty e SERVICE LOAN OR CUSTOMER CONTRACT It includes orders on intervention and spare parts made on costumer equipments that are covered by a third part contract This orders should be at 0 e TBS CONTRACT t includes orders on intervention and spare parts covered by a TBS vs Third part contract e L UCI gt i ro d ad pag 29 PAYMENT POLICIES All orders that are no added cost should be managed from the site as
19. DIRECT ORDER pag 42 Spare parts for immediate use INTERNAL ORDER 2 7 Operation SPARE PARTS FOR IMMEDIATE USE Request type ORDER BASED ON PREVIOUS QUOTATION Search quotations Note wildcard is allowed for this search Quotation ID UXXODO08 Labe ID Inventory no Job No Supplier Select a supplier Other suppliers From 01 01 1970 To 12 02 2010 This page helps to find all quotations that has been made and from which spare parts intervention orders will be generated Once quotation number is identified click the Search button pag 43 Spare parts for immediate use INTERNAL ORDER 3 7 quotation ID se pires 4 phen Creation date Job No Supplier In mnnl e566 DRAEGER UXXO0008 gp a El E 0 12 02 2010 2673682 ieee terc It is not possible any more to cancel or to modify a quotation request if at least 1 order has been generated from that quotation Array having the same color are to indicate that more then one quotation are related to the same order The present buttons respectively are SEE shows the quotation request anteprima MODIFY allows you to get into quotation request for any changes you may want to do DEL cancel quotation request and all other related information This step is used generally when you find a better supplier CREATE ORDER will get into a forms to generate internal order pag
20. E DELIVERED 19 01 2010 DRAEGER MEDICAL UK LTO pag 64 DN TR REGISTRATION case B HORS PARTIAL DELIVERY 1 ORD INT 2 o DN TR TELEMATIC AND BIOMEDICAL SERVICES Delivery note checklist After saving the note data order status becomes supplier ID 4 Introduce the 1 DN TR data Order ID 19 01 2010 Order date RTI A L LY Creation date 19 01 10 Required delivery date 17 02 2010 Delivery site E POD eaten oe I VER E D COMPLETE D ial a iani M l EDIC CAL t Add to existing delivery note status PARTIALLY DELIVEREEVCONPEETED 5 Introduce ONLY ewm _ UTERETUR S received quantity VALVOLA ESPIRATORIA BR an 1 0 BIANCA 8410580 423163 N 24 400 00 0 Unspecified EXPIRATORY VALVE Saveinto order WHITE 6 Click the CAVO arg co oe iu EUR 262 10 0 8306766 9306766 24 262 10 0 nae Unspecified 17 5ave button co Save into order HPSV 02 EUR 1495 es VALVE o 18412126 8412126 N 24 1495 00 0 7 The registration number TO C3 resort rs Sve area BE COPIED in the original DN TR will appear 8 Click the Back button to introduce the 2nd DN TR Other delivery notes related to this order Nvery note supplier Supplier Status creation date Delivery note receiving date 1230012 DRAEGER MEDICAL UK LTD
21. E HAND PIECE class MBE instead of RDE intervention substitution of ECOGRAPHIC PROBE class SCF instead of ECT Same indication when intervention concern ecotomography Video recorder VIR or printer RIR Class you choose should be VIR RIR Instead of ECT NOTE when accessories are not inventoried it is possible to write manufacturer number Further equipment father class can be written in the note pag 46 Spare parts for intervention HOD INTERNAL ORDER 6 7 List of chosen spare parts EM Supplier Unit E new Description Q ty DOE Total cost and equivalent value in EUR Type original MX08226 MX08226 EVITA2D 4 XL D 50 PREVENTIVE MAINTENANCE KIT Total cost for spare parts 50 insert values quantit Additional various costs to be re invoiced Description Amount Currency EURO Equivalent cost in EUR Bilableto Add an additional cost Create and save order then DUPLICATE pag 47 Spare parts for intervention INTERNAL ORDER 7 7 ORDER FOR SPARE PARTS FOR IMMEDIATE USE oo TEST PURCHASE OFFICE E POD PLEASE NEVER DELETE IT LIE ITALY If you want to go back to the main page in order to Order ID UXX00028 Order date 12 02 2010 Required delivery date 3 03 2010 prepare other quotations Intervention ID 2673682 click on the TBS logo you De
22. HASE spare part order where technician 1 Ignore name of supplier 2 Automatic system message shows that best supplier of the part is TBS GROUP TRIESTE PURCHASE OFFICE usually hides a foreign supplier Descrizione Fornitori It means that in both cases supply is completed with relative new quotation and order from purchasing office ZUAU technician will receive material directly on site pag 21 ORDERS SUPPLY INTERNAL ORDER ENDOSCOPY all orders made toward TBS endoscopy dedicated workshop should be done in this section Particularly referred to endoscope intervention orders that are sent to Descrizione Fornitori ITAL TBS TRIESTE LAB TECHFIBRE Any effective company cost should not be charged but fees will move from endoscopy workshop toward site from where equipment comes These orders are managed exclusively by endoscopy workshop who is responsible to assign costs and close supply pag 22 ORDERS SUPPLY When intervention order is made toward TBS TRIESTE workshop flowchart is as follows Descrizione Fornitori li Normal intervention request addressed to After equipment receipt 2 possibilities still to be done INTERNALLY TOTAL REPAIR All workshop costs spare parts labor will be directly assigned into order to the relative site of origin Supply is closed by Trieste workshop when intervention is concluded EXTERNAL REPAIR Workshop dec
23. I LEE TELEMATIC AND BIOMEDICAL SERVICES Purchasing Orders User Manual TBS Group Clinical Engineering Technical Operations Steps and orders status TELEMATIC AND BIOMEDICAL SERVICES ACTION ORDER STATUS COMPETENCY LABORATORIO SIC AMM SITE ADMINISTRATIVE AFTER ORDER FILLING ON R AWAITING FOR LOCAL TEC TECHNICIAN ePOD WEBSITE APPROVAL RP SITE MANAGER RCO OPERATING CENTRE RESPONSIBLE RCO ACQ_TEC CENTRAL PURCHASE OFFICE TECHNICAL DIVISION LABORATORIO SIC AMM SITE ADMINISTRATIVE if delegated from RCO AFTER LOCAL APPROVAL IS AWAITING FOR TEC TECHNICIAN if delegated from RCO DONE TECHNICAL APPROVAL RP SITE MANAGER if delegated from RCO RCO OPERATING CENTRE RESPONSIBLE RCO ACQ_TEC CENTRAL PURCHASE OFFICE TECHNICAL DIVISION pag 2 Steps and orders status TELEMATIC AND BIOMEDICAL SERVICES ACTION ORDER STATUS AFTER TECHNICAL APPROVAL IS DONE in order to evaluate if there is a better way to purchase or to do intervention before the final approval K AWAITING FOR FINAL APPROVAL COMPETENCY CENTRALT OFFICE TEC CENTRAL PURCHASE OFFICE TEC NICAL DIVISION DIC TECHNICAL MANAGMENT DEP pag 3 TELEMATIC AND BIOMEDICAL SERVICES ACTION AFTER FINAL APPROVAL IS DONE AFTER FAX TRANSMISSION TO SUPPLIER IF ORDER IS BLOCKED IF LOCALLY OR CENTRALLY NOT APPROVED LOCAL MANAGER OR CENTRAL TECHNICAL MANAGER SHOULD CORRECT ORDER Steps a
24. INVOICE MEDICAL UK LTD Mozilla Firefox votos BGO 20 662 20 o o CC Cre memet 0 0722 5 29 01 2010 v Don o o Excel report VANS SPAREPARTSFOR AWAITING DRAEGER 471 sao polo g download IMMEDIATE USE muore 19 01 2010 heprea uk tro T Note All amounts are expressed in EURO Generate Excel report Click Generate Excel report ad the following pop up window will Then download the report open pag 80 ORDERS REINVOICING The re invoicing of orders is a very important step in managing the contract the possible values are as follows N NONE these costs are borne entirely by TBS A ATI These costs are borne by the ATI Temporary Companies Association and in proportion according to the allocations agreed with partners The portal knows the proportion and who generates the order will not have to worry about the value of re invoicing H HOSPITAL CUSTOMER these are costs that are initially supported by ItalTBS then re invoiced to the customer according to framework agreements contracts predetermined during the contract stipulation The portal knows the rates of re invoicing and who generates the order will not have to worry about the value of re invoicing tieis ORDERS REINVOICING TELEMATIC AND BIOMEDICAL SERVICES X HBS HOURLY BILLED SERVICES includes SPOT
25. NON RECHARGEABLE BATTERIES pU Click on single part code to get into details pag 12 HORS SPARE PART IN DETAIL TELEMATIC AND BIOMEDICAL SERVICES Purchase detail Search parameters Spare part BATTERY LI 50MAH 12 5MM COIN spare part BATTERY W LEGS ID 0002G9 Notify error Historical purchase information from previous orders Supplier Supplier code Original New Purch Amount Source ITAL TBS TELEMATIC amp BIOMEDICAL SERVICES S P A UAU gt 7PQFYI ID 7PQ9ZP BR1225 072013101 ORIGINAL NEW 01 08 2006 3 81 EUR PURCHASE ITAL TBS TELEMATIC amp BIOMEDICAL SERVICES S P A UAU gt 7PQ3A3 ID 7PQ9ZP BR1225 513 2837 COMPATIBLE NEW 05 05 2009 1 12 EUR PURCHASE List of compat ble devices with this spare part CIVAB code Device description RHO MRZ ELECTROCARDIOGRAPHY ECG RECORDER MORTARA INSTRUMENT INC 12 Equipments where spare part was installed Undo pag 13 QUOTATIONS AND ORDERS aan UOTATIONS AND ORDERS TELEMATIC AND BIOMEDICAL SERVICES Next section shows a drafting of quotations and orders of Spare parts Intervention on corrective maintenance Intervention preventive maintenance Electrical safety control orders Interventions on endoscopic equipments Order quotation area is structured in different sections where user can find detailed information for each of it
26. OEMYysupplier code Description Insert complete part description or Spare part TBS code part of it Spare parts family A Part family Supplier description Other suppliers Search List of suppliers Spare parts search Clear data used not is the jolly character frequently eck D Y ist of suppliers this is a common rule for used frequently all search fields pag 11 OOS SEARCH RESULT TELEMATIC AND BIOMEDICAL SERVICES List of coded spare parts Choose a spare part by clicking on its code Spare part Description OEM code Family 0004 0 BATTERY 1 5V 3400MAH LK6 NON RECHARGEABLE BATTERIES 0001 0 BATTERY 4 05V M8040 60001 NON RECHARGEABLE BATTERIES 0005 BATTERY PP3 NN PIECES PACK PP3 NON RECHARGEABLE BATTERIES 0005 BATTERY LI 60103 NON RECHARGEABLE BATTERIES 000B13 BATTERY LI MEMORY F069110001 NON RECHARGEABLE BATTERIES 000901 LI MAIN 5009480001 NON RECHARGEABLE BATTERIES 00CJ1 BATTERY LI 12V 2 8AH 4 070001 NON RECHARGEABLE BATTERIES 0001 BATTERY LI 12V 4200MAH M3863A NON RECHARGEABLE BATTERIES 0001XD BATTERY LI 12V 7500MAH YELLOW INTELLISENSE MOM BpECHAB ZEABLE BATTERIES 0001 BATTERY LI 15V 2 8AH General synthetic data RIES 0 00290 BATTERY LI 3 6V 1700MAH SL 386 NON RECHARGEABLE BATTERIES 000330 BATTERY LI 3 6V 1700MAH 50339
27. ORS TELEMATIC AND BIOMEDICAL SERVICES General Order Management Insert Username and Password N B remember that every user and password identity will enable respective approval level both to confirm an order or to change it All links take to authentication section Warning To see the page you requested you have to be a subscriber User check in Warning you have now to access using your ORACLE SI3C password Username Password MT User BERGAMASCO e TBS home page Spare parts home page Tech approval Change password Logout pag 9 Spare parts free search The target of this section is to offer a historical spare part data base purchased by TBS so technician can choose BEST PURCHASE among all correlated information of the specific part Information concerns Suppliers and manufacturer code Description Previous purchase action supplier data cost buyer T u AB cade model where part is installed through code pag 10 TELEMATIC AND BIOMEDICAL SERVICES Insert manufacturer code or supplier code the system will search in both fields ignoring punctuation characters Space small capital Spare parts free search Spare parts search Search by part number nsert a keyword for OEM supplier code or a spare part description VWidcards not needed and search not case sensitive
28. S INVOICE FROM SUPPLIER BUT NOT YET DN FROM SITE F AWAITING TO RECEIVE DN FROM SITE IF ORDER IS CANCELLED NO COST IS CHARGED FOR EFFECTIVE CANCELLATION X ORDER CANCELLED COMPETENCY CENTRAL OFFICE ACQ_AMM CENTRAL PURCHASE OFFICE ADMINISTRATIVE DIVISION CENTRAL OFFICE ACQ_AMM CENTRAL PURCHASE OFFICE ADMINISTRATIVE DIVISION SIC WORKSHOP AMM SITE ADMINISTRATIVE TEC TECHNICIAN RP SITE MANAGER RCO OPERATING CENTRE RESPONSIBLE ACQ_TEC CENTRAL PURCHASE OFFICE TECHNICAL DIVISION ACQ_AMM CENTRAL PURCHASE OFFICE ADMINISTRATIVE DIVISION Approval levels Approval levels goes in increasing order of importance a level can see and manage who stays in levels above gt L1 site ADMIN TECH RP site manager gt 12 RCO RP TECH site ADM if delegated by RCO gt L3 TECH OFF TEC DIR LA ADM OFF pag 7 TELEMATIC AND BIOMEDICAL SERVICES HORS AO E TBS IT Home page 53 z Google Pi visitati Ultime notizie gt Wordreference com TBS Group elcome Gruppo TBS Prese E TBSJT Home page Healthcare Web address Lf New section for orders and spare parts Modify User Data Spare Parts Free Search Suppliers Free Search Quotations amp Orders General Order Management This is an initiative of ITAL TBS ITAL TBS 2001 Notes about our Privacy policy Completato 2 pag 8 H
29. T 1 1 ORD INT 2 DN TR ORD INT 1 pag 60 DN TR REGISTRATION 1 From the main form click General Order Management and after the LOGIN the Order Management window will appear 2 Click CREATE DELIVERY NOTE to select the processed order and register the DN TR 3 Click SEARCH A DELIVERY NOTE for the 22 4 possible modification of the 1 SEARCH A DELIVERY NOTE DN RT registration pag 61 1 2 DN TR REGISTRATION case A COMPLETE AND SINGLE DELIVERY 1 ORD INT 1 DN TR Ater clicking the CREATE DELIVERY NOTE button the order intervention selection form will appear 1 Type the ORD INT number Warning fields marked with a red asterisk are Order ID Uxxo00024 Supplier Selectasuppien 000005 5 2 Click the c SEARCH button 3 Select the found ORD INT Order ID Choose Order type Order status Supplier UxxOO024 Fal SPARE PARTS FOR IMMEDIATE USE TO BE DELIVERED 19 01 2010 DRAEGER MEDICAL UK LTO Back pag 62 2 2 DN TR REGISTRATION case A HO COMPLETE AND SINGLE bELIVERY 1 ORD INT 1 DN TR 4 Introduce the DN TR data Delivery note checklist NOTE After saving the orgep status becomes 19 01 2010 AWAITING INVOICE Required delivery date 17 02 2010 Delivery site E POD UFFICIO ACQUISTI
30. al Stck abe Stock location gt ompliance 14 CI k th VALVOLA ESPIRATORIA EUR 400 u BIANCA 8410580 423163 N 24 400 00 0 Unspecified 0 EXPIRATORY mE VALVE WHITE 4 CAVO SENSORE n j CO CABLE 8306766 8305766 24 262 10 HM TE 3 0 CO SENSOR into order MODULO HPSV 03 B m 1156 1 0 yaye ppey o 184121261 8412126 1495 00 Lt ui Unspecified 15 The 2nd registration number TO Back Associate all rows Save Save additional costs added later Print labels for stocking labels for stocking l S Se COPIED in the original DN TR will appear together with the previous i i Del note ID Deliyerytote supplier ID Supplier reg Stration y tote receiving date luxxoo041 1230012 DRAEGER MEDICAL UK LTD VALIDATED 19 01 2010 19 01 2010 UXXODDA 28 1230013 DRAEGER MEDICAL UK LTD VALIDATED 19 01 2010 19 01 2010 pag 67 Save button LS aS 16 Click the Back button to introduce new registrations Order ID UXX00026 Supplier From 01 01 1970 19 01 2010 Site Any site Back Select a supplier DN TR REGISTRATION case C MULTIPLE DELIVERY 2 or ORD INT 1 DN TR After clicking the Create Delivery Note button the order intervention form will appear ORDER SELECTION 1 Type the number of the FIRST ORD INT Warning fields marked with a red
31. and complete quotation when spare parts has been chosen and added continue selecting supplier to whom send a request for a quotation pag 38 Spare parts for intervention REQUEST FOR QUOTATION 8 10 Select suppliers to send quotation to List of available suppliers ELETTROCARNIA 5AS TOLMEZZO a supplier s to T or a quotation added trom List of chosen suppliers DRAEGER MEDICAL UK LTD ELETTROCARNIA SAS TOLMEZZO First supplier name in the list appears automatically as he is the supplier of one of coded better priced spare parts that you had chosen before Then click the Save and print quotation button Save and print quotation pag 39 Spare parts for intervention REQUEST FOR QUOTATION 9 10 Quotation have been saved into the database Quotation have been saved into the database Completed From every single link you obtain the request for quotation document pag 40 are parts for intervention HOS TELEMATIC AND BIOMEDICAL SERVICES REQUEST FOR QUOTATION FOR SPARE PARTS FOR IMMEDIATE USE TEST PURCHASE OFFICE E POD m NEVER DELETE IT nin Form PREV MD 2 SENDER UFFICIO ACQUISTI DI PROVA Supplier DRAEGER MEDICAL UK LTD E POD UFFICIO ACQUISTI DI PROVA Address THE WILLOWS MARK ROAD clo AREA DI PROVA iioi ein xis VIA DI PROVA IA CITT DI PROVA TS City HEMEL HEMPSTEAD Tel 39
32. asterisk are M 2 Click the SEARCH button 3 Select the found ORD INT Order ID Choosg Order type Order status Date Supplier UXXx0D025 Back Fj SPARE PARTS FOR THE STOCK TO BE DELIVERED 19 01 2010 DRAEGER MEDICAL UK LTD pag 68 DN TR REGISTRATION case C nerver 2 or ORD INT 1 DN TR TELEMATIC AND BIOMEDICAL SERVICES 4 Introduce the Delivs et 1230050 Delivery note checklist NOTE After saving the order status becomes AWAITING INVOICE Delivery note supplier ID 19 01 2010 Required delivery date 17 02 2010 Delivery site POD EHE d Dy Creation date 19 01 10 Y 5 Introduce the received quantity or click the Associate all rows button Delivery date 19 01 10 Add to existing delivery note 1 AWAIT ING IN VOICE Order rows Delivery note rows EUR 40 BIANCA 8410580 423163 N 24 400 00 d Un specified into r EXPIRATORY VALVE WHITE CAVO SENSORE CO s EUR 262 10 8305766 8306766 CO SENSOR 6 Click the Save button 7 The registration number TO BE COPIED in the original DN TR will appear Other delivery notes ranm Del note Pee ivery note supplier ID Supplier Status creation date Delivery note receiving date 1230050 DRAEGER MEDICAL UK LTD VALIDATED 19 01 2010 19 01 2010
33. be delivered each Monday to the M acras ADRS 99 purchasing office they must always carry the following 22 information AR 34012 TRIESTE CI OSSTIVADONE SE DIVERSO OSP BERGAMO LAB ITAL TBS 1 tz emilio 5 Largo Barozzi 24128 Bergamo Complete ORDER abbreviation number OO TT NK EDATA ORON Lees osea 14 20 20 esee Complete DN TR registration abbreviation number Jj SIGNATURE of the person receiving the goods or registering the DN TR T P S Regarding interventions if theres more than one TR only the final must be loaded into the portal but all the TRs must be sent to the headquarters complete with all P the above directions _ Note the supplier issuing technical report may in some cases miss out writing the TR number In this case the i Epl number of our intervention with its abbreviation must be introduced in the portal pag 73 I LEE TELEMATIC AND BIOMEDICAL SERVICES Purchasing Orders User Manual COST CONTROL TBS Group Clinical Engineering Technical Operations COST CONTROL I DELE COST METERS TELEMATIC AND BIOMEDICAL SERVICES A module for cost analysis in relation to the allocated budget was implemented on the system The purpose of this section i
34. er goods Contracts Order ID Any Olntervention Show orders under threshold only Show orders not on cost only Show internal requests only Click on the following button to open orders searching page this button enable user to get exclusively into pag 53 Technical a TELEMATIC AND BIOMEDICAL SERVICES Search result will give Order ID Modify Order type Order status Date Supplier total SPARE PARTS FOR TOBEAPPROVEDBY DRAEGER E uxxooo28 starr 12 02 2010 ONES 1 1 50 00 o oo 0 00 0 00 ast n In the first place only important and synthetic order information are shown in this page from where other detailed data can be reached pag 54 Technical a TELEMATIC AND BIOMEDICAL SERVICES from central button used for TECHNICAL approval you will go to the following page SPARE PARTS FOR IMMEDIATE USE Order UXX00028 Order status TO BE APPROVED BY TECHNICAL STAFF Order cost type Regular order Locally approved by BERGAMASCO on 12 02 2010 Subtotal 150 00 EUR Regular order User of role LA See order A Modify order A Technical approval Choose new order status _TOBE AMENDED To see order modify submit or replay to original sender for further modifications or cancellation pag 55 Final approval Te Le 1 3 THE FOLLOWING OPERATIONS ARE PERMITTED
35. ide for external repair without any internal costs oupply is closed without any cost Trieste workshop will open an intervention order coded assigned to the same supply This order is now visible from the site of origin but totally managed by Trieste workshop who will assign further and final costs pag 23 ORDERING OTHER GOODS AND HOO SERVICES The following session is used to fulfill quotations and orders OTHER GOODS OR SERVICES of other Workshop needs furniture meal voucher software hardware tools loners asset or services domestic freight training When this kind of orders is to be done pay extreme attention to the field Bill to Property belongs to This information is very important for a correct management of costs and group finance Options are the following Bill to Property belongs to 10 Bill to TO THE PARTNERS Bill to MO RECHARGE Bill to TO THE HOSPITAL To the customer immediately Oe ui 2 To the customer immediately C To the customer at the end of contract O To TRS O To TBS 2 To TBS and partners pag 24 Purchase procedur for goods and services made by CENTRAL OFFICES 1 2 TELEMATIC AND BIOMEDICAL SERVICES Other goods and services orders to be made by central offices are in this session OTHER GOODS OR SERVICES In every office there will be Visibility over
36. liver e UFFICIO AC ACQUISTI DI PROVA Supplier DRAEGER MEDICAL UK LTD find up on the left side of the E POD UFFICIO ACQUISTI DI PROVA Address THE WILLOWS MARK ROAD i PRONA 2 7BW HEMEL HEMPSTEAD HRT GREAT Current printed page BRITAIN 11111 CITT DI PROVA TS ITALY VAT ran GB91023285 E 2 s Tel 44 01442 213 542 Xi 2 Fax 44 01442 240 327 Contact Mr WHITE Contact Mr Johns Your quotation ID 342342 dated 12 02 2010 SE Ur EST p pushes e T8 PR us n e Ee mL x 26 DRR 0 00 VAT ar cos Subtotal VAT Grand total Billable to ieu we m VAT m TEST PURCHASE OFFICE E POD PLEASE NEVER DELETE The Service Officer IT Fax wou ITALY Payment type Wire transfer 90 days net at month end Since the Ist of July 2005 ITAL TBS S p A has adopted an Ethical Code which has been approved by the Italian Legislation D Lgs 231 2201 All dependents and collaborators of this society must strictly operate according to the Business Ethical Code legal and controlled document which can be downloaded from wwwitaltbs com website CONDITIONS GF PURCHASE an receipt afl paris will be visually mspected and if any damages have occurred during iranti ihe goods will be nefuraed back fa the supplier for replacement The invoice will nat he paid unless mew good paris are received No others expenses excep
37. nd orders status ORDER STATUS A AWAITING TO BE FORWARDED TO SUPPLIER I AWAITING FOR DELIVERY INTERVENTION B AWAITING TO BE AMENDED COMPETENCY posing OFFICE TEC CENTRAL PURCHASE OFFICE TEC NICAL DIVISION DIC TECHNICAL DIVISION CENTRALE OFFICE AMM CENTRAL PURCHASE OFFICE ADMINISTRATIVE DIVISION CENTRAL WORKSHOP SIC SITE RCO OPERATING CENTRE RESPONSIBLE for local approva ACQ TEC CENTRAL PURCHASE OFFICE TECHNICAL DIVISION for central approval pag 4 Steps and orders status TELEMATIC AND BIOMEDICAL SERVICES ACTION ORDER STATUS COMPETENCY SIC WORKSHOP ORDER IS TOTALY AND CORRECTLY PROCESSED AMM SITE ADMINISTRATIVE THEN PART LIST WILL BE T AWAITING FOR INVOICE TEC TECHNICIAN CHECKED AND DN SHOULD RP SITE MANAGER BE REGISTRATED RCO OPERATIVE CENTRE RESPONSIBLE SIC WORKSHOP IF ORDER IS PARTIALLY AMM SITE ADMINISTRATIVE PROCESSED OR IN CASE OF WRONG ORDER THAN PART P AWAITING FOR COMPLET TEC TECHNICIAN LIST WILL BE CHECKED AND DELIVERY OF RP SITE MANAGER DN1 DN2 SHOULD BE PARTS INTERVENTION RCO OPERATIVE CENTRE RESPONSIBLE REGISTRATED ACQ AMM CENTRAL PURCHASE OFFICE ADMINISTRATIVE DIVISION pag 5 Steps and orders status TELEMATIC AND BIOMEDICAL SERVICES ACTION ORDER STATUS PURCHASE OFFICE AFTER RECEIVING DN FROM SITE AND INVOICE FROM SUPPLIER WILL REGISTER AND CLOSE INVOICE C CLOSED IF CENTRAL PURCHASE OFFICE RECEIVE
38. ormal external order Pay attention if there is any re invoice for spare part or other Calibrations made by Milan internal workshop are not included in the above policy In this category you find Safety analyzer ex Metron 9 hermometer Multimetre PC printer site or workshop copistary Substituting equipments LONER INTERVENTION pag 18 INTERVENTION ORDER When a calibration quotation and order are to be created it is necessary to indicate in the field notes the calibration parameters to be requested from supplier taking care of Calibration range Measuring points minimum number The above information are useless when instrument we are calibrating is dedicated to a specific function as Autoclave validation probe audiometer safety laboratory extractor fan pag 19 INTERVENTION ORDER FOR SURGICAL INSTRUMENTATON ALL REPAIR INTERVENTION RIFURBESHING SHARPING OF SURGICAL INSTRUMENTATION SHOULD BE WRITTEN UNDER INTERVENTION SESSION CHOOSING AS TIPOLOGYOF INTERVENTION CORRECTIVE MAINTENANCE AS CIVAB CLASS SHG SURGICAL INSTRUMENTATION MANUFACTURER NON AVAILABLE if no other code is available NOT SPECIFIED if no other code is available Use description field for further specifications INTERVENTION pag 20 ORDER SUPPLY INTERNAL 2 different purchase intervention types are present in this section PURC
39. part to list Non coded spare part pag 34 Spare parts for intervention MOOS List of coded spare parts Choose a spare part by clicking on its code SE _ Spare part Description code Family DOOAV5 GASINUET FAS 2 YEARS EVITA2D 4 XL _ _ _ PREVENTIVE MAINTENANCE KIT 000000 0004HL KIT PM 1 YEAR EVITA2 2DJ4 wxa80on PREVENTIVE MAINTENANCE KIT 000055 KIT PM 1 YEAR EVITA2 52 20 4 XL wxog220 PREVENTIVE MAINTENANCE KIT 207 KTPM2YENS EVITA2D 4 XL PREVENTIVE MAINTENANCE KIT 00000000 000377 KIT PM 6 YEARS GASINLET EVITA2D 4 XL 22 PREVENTIVE MAINTENANCE KIT 00052 KIT 6 YEARS GASINLET FAS EVITA2D 4 RL 08227 PREVENTIVE MAINTENANCE KIT Spare parts for intervention REQUEST FOR QUOTATION 4 10 Search parameters Spare part KIT PM 2 YEARS EVITAZD 4 AL id 000117 Historical purchase information from previous orders choose supplier service code supp code code original new purchase date amount source DRAEGER MEDICAL UK LTD ID 7POBYP 226 082265 ORIGINAL NEW 14 05 2009 106 84 EUR PURCHASE Then click the Add to list and back ITAL TBS TELEMATIC amp BIOMEDICAL SERVICES S P A gt 7PQSCD ID 7PQSZP MX0B226 MX082 26 0 D ITAL TBS TELEMATIC amp BIOMEDICAL SERVICES 5 UAU
40. s to provide the RCO a tool to assess in real time the evolution of the overall cost of spare parts and interventions compared with the allocated budget Data refer to orders AT COST PRICE orders re invoice A and N as the allocated budgets e orders from allocated local approval and besides intervention orders external with O value waiting closure are valued 1250 endoscopy orders internal with 06 value waiting closure are valued 8006 e jurisdiction of the costs is assigned based on order date therefore the monthly values will be different from those indicated by the Management Control since the latter grounds the cost accounting on the billing date The module is visible to users with role L2 Operations Center Responsible L3 Technical Responsible and LA Administrative Responsible pag 75 ePOD B Spare Parts Free Search Su Free TELEMATIC AND BIOMEDICAL SERVICES From the HomePage click Quotations amp Orders You ll have access to the form for selecting the type of orders where the last button gives access to the new section COSI METERS EXPENSE SUMMARY Then select the cost centre and insert the year under analysis Cost meters expense summary for the cost centre erc Generate report pag 76 TELEMATIC AND BIOMEDICAL SERVICES The analyzed items are the following PREST TEC INT ENDO INT External suppliers
41. t VAT sbsuld be charged io ITAL TES 5 p A as any additional controversies will lead io legal acions Form ACQ MD 01 06 pag 48 HOS 1 3 Local approval process puts internal order in status of AWAITING FOR TECHNICAL APPROVAL next step should be done by an L2 user or by L1 user 1f delegated from L2 user Once order is completed it will be in the status of AWAITING FOR LOCAL APPROVAL or in the status of AWAITING TO BE AMENDED if not accepted by central office Click button Quotations amp Orders Quotations amp Orders General Order Management After login continue searching for orders pag 49 Local approval DE myn S 2 3 ORDER SEARCH Order search Any cost centre Select requested type of orders you are looking APPROVED BY TECHNICAL STAFF TO BE DELIVERED for then click die RA search button Select all Order ID wildcard is allowed for this search Supplier Select a supplier Other suppliers 4 pag 50 Part number OEM or supplier of a spare part Local approval vunanaa SPARE PARTS FOR TO BE LOCALLY na DRAEGER MEDICAL s len nnl n anl Kr UXX00028 S488 eta 12 02 2010 np 1710 09 0 00 0 00 0 0 50 00 Order preview To change order data and information before local approval printing to get the following page
42. t as a spare part It will be filled in as a non coded part always because it is usually a second handed equipment that will never be purchased again and will not be coded as spare part N B IS NOT A COMPANY INVENTORIED PART PURCHASE OF BIOMEDICAL EQUIPMENT TO BE DELIVERED TO COSTUMER IMMEDIATLY OR BY THE END OF CONTRACT TO BE USED AS A LONER EXCHANGE quotation order is used as other goods services when it is possible to register equipment including full information inside BIOMEDICAL EQUIPMENT family especially economic re invoicing whenever it should be re invoiced to costumer immediately or by the end of contract pag 16 EXTERNAL SERVICES ORDERING A dedicated session will be created for safety control preventive maintenance MULTIPLE functional controls for all equipment where price and quantity are filled individually than the total over n equipment CIVAB and intervention code are not requested for this activity Temporarily this activity is filled among intervention choosing as typology Safety control MULTIPLE Preventive maintenance MULTIPLE Quality test control MULTIPLE CIVAB and intervention code are not requested For instance just specify in the field note quantity and single price pag 17 INTERVENTION ORDER All repair intervention calibration made on TBS own equipments instrumentations should be registered under INTERVENTION session considering it as a n
43. y TELEMATIC AND BIOMEDICAL SERVICES Riepilogo mensile Anno 2006 Commessa XXXxxxx Gennaio Febbraio Marzo importo budget importo budget importo budget 5 INT 10696 00 3934 00 271 UX 4745 80 3934 00 120 0 5993 41 3934 00 157 0 So S PREST TEC VERIF 0 00 0 00 0 0 00 0 00 0 04 0 00 0 00 0 E oe E 2 RICA MINUT 240 00 n 1506 33 3 14 03 2206 76 1505 33 137 0 285 00 1506 33 3 17 0 TOTALE MESE 5540 33 197 3X 55 BATES zd 6279 41 5540 33 Aprile Maggio Giugno importo budget importo budget importo budget PREST TEC INT 7 ENDO INT 1 00 3934 00 0 05 1 00 3934 00 0 04 1 00 3934 00 0 0 PREST TEC VERIF 0 00 0 00 0 04 0 00 0 0 00 0 0 00 0 0 00 0 E __ M i RICA MINUT 0 00 1606 33 0 0 0 00 0 1606 33 3 0 00 0 1506 33 3 SSS See M M TOTALE MESE The second section shows the same data structure broken down by month pag 79 Vey V TELEMATIC AND BIOMEDICAL SERVICES ORDER SEARCH From ORDER SEARCH after a search is made P Modify Order type ert Date Supplier Bill to N 88 19 01 2010 ys oe m STOCK
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