03-08-2012-ERU Laptops,Printers,UPS and Scanner
Contents
1. Date Authorized Signature Revision 6 Jan 20112. 30 days after receipt of original payment documentation We look forward to receiving your quotation Yours sincerely Stephen Wayne ROBINSON Head of Programme UNOPS SSOC Revision 6 Jan 2011 amp UNOPS SOUTH SUDAN OPERATIONS CENTRE ANNEX I BACKGROUND The UNOPS Emergency Response Unit ERU is a current UNOPS project working in South Sudan The primary task of the ERU is to maintain access for humanitarian delivery in South Sudan The primary objective of the ERU is to carry out works maintenance preventative maintenance and interventions within this sector to maintain delivery of Humanitarian Priorities in South Sudan The ERU is formed by a UNOPS team of specialised engineers and operational experts that work under a robust structure within the UN and humanitarian systems to achieve the objectives and goals of the Unit This bid is for the Supply and Delivery Laptop Computers LaserJet Printers Flatbed scanners and UPS Revision 6 Jan 2011 fl amp UNOPS Nn ANNEX IT COMPARATIVE DATA FORM Bidders are required to complete the following with Yes No or specific information pe 2 N s 2 a J N E lt mi o O lan N a pi ve lt s es 1 Laptop computers Qty 05 Our Minimum Requirement Your Offer Specify Screen Display at least 15 LED HD Display Graphics Intel Shared up to at least 256MB Processor I
3. operating systems MS Windows 7 x86 x64 MS Windows XP Apple Macintosh Input voltage 100 220v BS 1363 plugs Spare toner 2 spare compatible toner User Manual Warranty state Brand Name of Manufacturer Country of origin Shortest delivery period 3 5days 3 FlatBed Scanners Qty 02 Our Minimum Requirement Your Offer Specify Scan Input type Flat bed Automatic document feeder ADF ADF capacity At least 50 sheets Scan resolution Up to 2400 dpi Scan size max 8 5 x 11 Connectivity High speed USB USB 2 0 Input voltage 100 220v Auto volt User Manual Warranty state Brand Name of Manufacturer Country of origin Shortest delivery period 3 5days 04 UPS Qty 03 Our Minimum Requirement UPS 750 VA 220 volts input Your Offer Specify 4 outputs User Manual Warranty state Brand Name of Manufacturer Country of origin Shortest delivery period 3 5days THE PRODUCTS OFFERED ARE IN ACCORDANCE WITH THE SPECIFICATIONS AND REQUIREMENTS _ YES ____ NO ANY DEVIATION MUST BE LISTED BELOW Date Authorized Signature Revision 6 Jan 2011 i UNOPS SOUTH SUDAN OPERATIONS CENTRE ANNEX ITI PRICE SCHEDULE FORM Note All delivery terms refer to Incoterms 2010 BIDDER S TOTAL PRICES Price amp Currency to be entered by Bidder TOTAL FIRM FCA PRICE TOTAL FIRM DAP PRICE DAP Juba South Sudan FREIGHT COST PER 20 40 FT CONTAINER If applicable REQUESTED OFFER VALIDITY PERIOD FROM DAT
4. E OF OFFER SUBMISSION 90 Days BIDDER S UNIT PRICES Price amp Currency to be entered by Bidder Unite Price Total Price DAP DAP Unit Price Total Price Description y FCA FCA 1 Laptop computers OM 2 Printers Laserjet 3 FlatBed Scanners 4 UPS Total Price FCA Total Freight Cost to Juba South Sudan Total Insurance Cost to Juba South Sudan Total Cost Juba South Sudan OO Ci C2 C2 NINJAN BIDDER S DISCOUNT FOR ACCELERATED PAYMENT of total firm price for each calendar day less than thirty 30 days BIDDER S DELIVERY DATA COUNTRY OF ORIGIN OF OFFERED PRODUCTS ITEM 1 ITEM 2 ITEM 3 ITEM 4 FCA POINT S OF DELIVERY FOR OFFERED PRODUCTS DELIVERY TIME DAP FROM DATE OF ORDER p_i _ p Hja 4 a 4 m m wm tm mM m m S si BENS S Ss gt W Wyre gt W N e SHIPMENT DIMENSIONS OF OFFERED PRODUCTS GROSS TOTAL CONTAINERS if applicable WEIGHT VOLUME Size INCLUDING PACKAGE TOTAL Revision 6 Jan 2011 SD UNOPS SOUTH SUDAN OPERATIONS CENTRE 8 ANNEX IV PREVIOUS EXPERIENCE FORM Previous Experience Description of Country Total Contract Identification and Title and Year amount of Contact details of Client project was services goods contract Name Address telephone email fax undertaken Telephone No Email address Offer Validity
5. V A N WUNOPS SS SOUTH SUDAN OPERATIONS CENTRE UNOPS SSOC 79663 RFQ GOODS 201 2 098 REQUEST FOR QUOTATION RFQ Date 03 August 2012 Dear Sir Madam Subject Request for Quotation for Supply and Delivery of Laptop Computers LaserJet Printers Flatbed scanners and UPS for UNOPS SSOC ERU Project in Juba Central Equatoria State South Sudan Project UNODC 79663 Case reference UNOPS SSOC 79663 RFQ GOODS 2012 098 l The United Nations Office for Project Services hereinafter UNOPS is pleased to invite you to submit a quotation for supply of the goods described in Annex II to this Request for Quotation We would appreciate receiving your quotation on or before 02 00 pm Tuesday 07 August 2012 via e mail SSOCBidsRFQ unops org or hand Delivered to the below address Please specify above project and reference number on your quotation Any requests for clarification should be referred to the below contact person John Amoko UNOPS SSOC Behind State Ministry of Physical Infrastructure Juba South Sudan Email johnam unops org ce pascalt unops org Your quotation shall include the following Completed Comparative Data Form see Annex II Completed Bid Price and Delivery Form see Annex III Completed Previous Experience Form see Annex IV UNOPS evaluates the quotations based on best value i e best quality and cost effectiveness of the proposed offers The following aspects will be consid
6. ered for the evaluation a Compliance with all requirements as specified in Annex II b Cost effectiveness of price quotation c Shortest realistic delivery period as time is essence d Bid validity 90 days A contract may be awarded to the bidder having submitted the quotation representing the best value for UNOPS However UNOPS reserves the right to accept or reject any quotation and to cancel the process and reject all quotations at any time prior to the award of contract without thereby incurring any liability to the Bidders or any obligation to inform the Bidders UNOPS SouTH SUDAN OPERATIONS CENTRE UNOPS SOUTH SUDAN OPERATIONS CENTRE La of the grounds for such action 7 UNOPS reserves the right to make multiple arrangements for any item or items 8 In the event of a Contract the UNOPS General Conditions will apply The conditions are available at http www unops org english whatweneed Pages Guidelinesforsuppliers aspx under UNOPS general conditions of contract 9 Supplier eligibility Suppliers shali not be eligible to submit an offer and to be awarded a contract when at the time of bid submission a Suppliers are already suspended by UNOPS or b Supplier s names are mentioned in the UN 1267 list of Terrorists issued by the Security Council resolution 1267 which establishes a sanctions regime to cover individuals and entities associated with Al Qaida and or the Taliban or c Supp
7. it is necessary that suppliers their subsidiaries agents intermediaries and principals cooperate with the Office of Internal Oversight Services OIOS of the United Nations UNOPS Internal Audit and Investigations Group IAIG as well as with other investigations authorized by the Executive Director and with the UNOPS Ethics Officer during preliminary reviews in line with UNOPS whistle blower policy as and when required Such cooperation shall include but not be limited to the following access to all employees representatives agents and assignees of the supplier as well as production of all documents requested including financial records Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNOPS to repudiate and terminate the contract and to debar and remove the supplier from UNOPS s list of registered suppliers Information regarding Bid Protest can be found at http www unops org english whatwedo services procurement Pages Procurementpolicies aspx UNOPS strongly encourages all Bidders to subscribe to the Tender Alert Service available on the United Nations Global Market Place www ungm org This will allow Bidders to be notified automatically of all UNOPS business opportunities for the products and services for which they have registered Instructions on how to subscribe to the Tender Alert Service can be found in the UNGM Interactive Guide for Suppliers 13 UNOPS will effect payment within
8. liers are suspended by the UN Procurement Division UN PD or d Suppliers have been declared ineligible by the World Bank Furthermore as a condition of doing business with UNOPS it is necessary that suppliers their subsidiaries agents intermediaries and principals cooperate with the Office of Internal Oversight Services OIOS of the United Nations UNOPS Internal Audit and Investigations Group IAIG as well as with other investigations authorized by the Executive Director and with the UNOPS Ethics Officer during preliminary reviews in line with UNOPS whistle blower policy as and when required Such cooperation shall include but not be limited to the following access to all employees representatives agents and assignees of the supplier as well as production of all documents requested including financial records Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNOPS to repudiate and terminate the contract and to debar and remove the supplier from UNOPS s list of registered suppliers 10 Information regarding Bid Protest can be found at http www unops org english whatwedo services procurement Pages Procurementpolicies aspx 11 UNOPS strongly encourages all Bidders to subscribe to the Tender Alert Service available on the United Nations Global Market Place www ungm org This will allow Bidders to be notified automatically of all UNOPS business opportunities for the products and se
9. ntel Core i5 2nd Gen Dual Core 2 50GHz or higher Hard drive at least 320 GB Serial ATA 7200 rpm Shock mounted System Memory at least 4GB DDR3 SDRAM Max 8GB Optical Drive DVD RW CD RW Media Reader Combo All in one Battery Type 6 cell lithium ion 9 cell lithium ion Network connection 100 1000 Gigabit Ethernet Bluetooth WiFi 802 11 b g n Webcam Yes Connections eSATA 3 USB 2 0 amp 3 0 HDMI VGA Audio Operating System Windows 7 Professional 64 bit Accessories Touch pad Mouse Power adapter Carrying case Construction Semi Rugged Normal Rugged LCD HDD Protection Rubber protection surrounding LCD amp HDD area Keyboard Spill and dust Resistant Keyboard Certification MIL STD Certifications MIL STD 810G User Manual Warranty state Brand Name of Manufacturer Country of origin Shortest delivery period 3 5days 2 Printers Laserjet Qty 02 Our Minimum Requirement Your Offer Specify Print technology Laser Print speed at blk normal quality at least 30 ppm Print resolution max 1200 x 1200 dpi Monthly duty cycle Up to 50 000 pages First page out blk 8 sec Memory at least 128Mb Processor speed at least 6 00Mhz Paper tray s 2 Paper tray capacity at least 150 sheets Revision 6 Jan 2011 JER PENN WVW UNOPS SOUTH SUDAN OPERATIONS CENTRE Paper size A4 Letter Legal envelope Duplex printing print both sides No Connectivity Hi speed USB 100 1000 Base TX Ethernet Compatible
10. rvices for which they have registered Instructions on how to subscribe to the Tender Alert Service can be found in the UNGM Interactive Guide for Suppliers 12 UNOPS will effect payment within 30 days after receipt of original payment documentation We look forward to receiWvi r quotation Yours sincerely 3 Stephen Wayne ROBAY Head of Programme UNOPS SSOC Revision 6 Jan 2011 Revision 6 Jan 2011 amp UNOPS SOUTH SUDAN OPERATIONS CENTRE of the grounds for such action UNOPS reserves the right to make multiple arrangements for any item or items In the event of a Contract the UNOPS General Conditions will apply The conditions are available at http www unops oreg english whatweneed Pages Guidelinesftorsuppliers aspx under UNOPS general conditions of contract 10 Supplier eligibility Suppliers shall not be eligible to submit an offer and to be 11 12 awarded a contract when at the time of bid submission a Suppliers are already suspended by UNOPS or b Supplier s names are mentioned in the UN 1267 list of Terrorists issued by the Security Council resolution 1267 which establishes a sanctions regime to cover individuals and entities associated with Al Qaida and or the Taliban or c Suppliers are suspended by the UN Procurement Division UN PD or d Suppliers have been declared ineligible by the World Bank Furthermore as a condition of doing business with UNOPS
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