User Manual - davidrapin.com
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1. username by email if you have forgotten your username 4 Main screen recent activity menu After you have successfully logged in the following screen displays Test 123 i Test 123 is a test group FBOX pharmaco PSL Forum My account User Mael Sicsic 8 Last login 31 07 2008 16 35 31 Group Choose One y Disconnect E a ecent activity E opics iles Recently modified files a file e a topic G Recent activit T Fil Recent dified fil Add a fil ta Add at Recently active topics title created last post Healthy food Platus Tipus on 27 08 08 Mael Sicsic on 27 08 08 15 17 31 4 show Recently modified files title created updated 4 El premier fichier en lecture seule Platus Tipus on 26 08 08 Platus Tipus on 26 08 08 15 25 42 details download B winsockxpfix Platus Tipus on 22 07 08 Platus Tipus on 25 07 08 18 02 12 details download Illustration 3 main screen The first thing that you can notice on the top left of the screen is a group name and a group description This reflects the current selected group A group represents an actual working group containing users A group has its own files and discussions that cannot be seen from outside the group Each user including you is member of groups which he can switch from using the group drop down menu left from the disconnect button in the status bar The next element that you can notice is the title bar wi2. 08 Group Choose One y Disconnect OPlatus Tipus Admin platipus tentelemed com Edit Davia Rapin File RA Discussion RAV dra tentelemed com Edit O Mael Sicsic File RV Discussion RAN msi tentelemed com Edit bdick Cheney File R Discussion R puppetmaster whitehouse goy Edit Add a user Illustration 15 user management screen In this screen you can either add a new user or edit an existing one In both cases the following screen will display Test 123 Test123 is a test group a FBOX pharmaco PSL Forum My account Manage groups Manage users 8 User Platus Tipus 8 Last login 27 08 2008 15 10 08 Group Choose One y Disconnect EJ First name Mael Last name Sicsic E mail msi tentelemed com Username msi Password e Has access to site Iv Profile File RAW Discussiaiy sne gt ean Illustration 16 user edit screen 16 The user edit screen lets you change a user s account data and control the level of right the profile of that user The Has access to site checkbox lets you disable a user s access to the whole site without having to delete his account An adapted profile may be chosen for a user to control what he see modify in the site The currently available profiles and respective rights are e File R W Discussion R see files and discussions add and update files e File R Dis
3. 17 31 show Illustration 4 topics screen The screen displays all existing discussion topics in a list For each topic you may click on the topic title or the show button to display the content of the topic all its messages Test 123 i Test 123 is a test group FBOX pharmaco PSL Forum My account 8 User Mael Sicsic 8 Last login 27 08 2008 16 04 05 Forum Test 123 x Recent activity Topics B Files 5 Recently modified files p Add a file ty Add a topic Q Healthy food posted by Platus Tipus on 27 08 08 i export how do YOU eat healthy E add a message Q RE Healthy food posted by Mel Sicsic on 27 08 08 love meat and eat at Burger King once a week a RE Healthy food posted by David Rapin on 27 08 08 i eat vegetables only Illustration 5 content of a topic The messages that you added to the topic appear with a yellow icon while the messages added by other users appear with a blue icon in front You can use the add a message link to add a message to the topic and the export link to download the whole discussion as a text file this can be usefull for printing the whole discussion 6 Files menu When you press the Files button in the main menu the following screen displays Test 123 Test 123 is a test group FBOX pharmaco PSL Forum My account sl 8 User Mael Sicsic Last login 27 08 2008 15 16 37 Gr
4. version by clicking the current version link add a new version by clicking the add a version link show all previous versions of this file by clicking the show version history link Change the folder of the file by using the folder drop down menu and then clicking the apply link to save your changes Subscribe to an e mail notification for any new version available for this file by checking the notifiy me by e mail box and then clicking the apply link to save your changes Note that a file may be in read only mode in which case there is only one version available and adding new versions is disabled The decision to set a file to read only mode is made when the file is added for the first time See part 9 The second main important thing in this screen is the comments box which contains all the comments that have been made by users on the different versions of this file You may add a comment yourself by clicking on the add a comment link 8 Recently modified files menu When you press the recently modified files button in the main menu the following screen displays Test 123 Test 123 is a test group FBOX pharmaco PSL Forum My account 8 User Mael Sicsic 8 Last login 2709 2008 15 18 37 Group Choose One x Recent activity En Topics B Files E Recently modified files Add a file tD Add a topic Recently modified files tit
5. 008 Telemedicine Technologies Illustration 11 topic add screen All you have to do to add a new topic is set the message title and content and then save it It will then be available for other users from the current group to post messages on 13 11 Administrator responsabilities A user with an administrator profile will have the following actions made available e add a new user e edit a user s information name username password email profile e add a new group e edit a group s name description and user list e block a user s access to the site This is the default screen that is shown to an administrator when he logs in Test 123 Test123 is a test group FBOX a pharmaco PSL Forum My account Manage groups Manage users 8 User Platus Tipus 8 Last login 27 08 2008 15 10 08 Group Choose One x Disconnect amp Recent activity Topics B Files B Recently modified files Ei Add a file tD Add a topic Recently active topics title created last post 4 9 Healthy food Platus Tipus on 27 08 08 Mael Sicsic on 27 08 08 15 17 31 show Recently modified files title created updated El premier fichier en lecture seule Platus Tipus on 26 08 08 Platus Tipus on 26 08 08 15 25 42 details download S winsockxpfix Platus Tipus on 22 07 08 Platus Tipus on 25 07 08 A details download Illustration 12 admin main screen The only difference with a classic user is t
6. 15 23 36 Forum Choose One x Disconnect E Recent activity Topics E Files E Recently modified files Add a file ty Add a topic a important note 246 3K a new version of this fantastic document with the last paragraph in green i prefer this one what do you think current version p add a version show version history 1123 Platus Tipus on 27 08 08 19 00 16 getvideo xpi fed sai O notify me by e mail when a new version is available apply Comments tD add a comment posted by Platus Tipus on 27 08 03 18 59 21 od but i would pr jraph in green posted by David Rapin on 27 08 08 i like it posted by Mel Sicsic on 27 08 08 18 58 35 very intere Illustration 7 details screen for a file This screen describes the selected file in this case the title of the file is important note and the size of the file is 246 3 Kilobyte All the information that is available on this file is located in the top box of the screen e a short description of the file just under the title e the folder in which the file is currently located in this case 123 e the name of the last user who updated this file e the original name of the file that was uploaded e the version number of the file here 2 means that this is the second version of the file i e there is one older version available This screen also lets you do some actions on the selected file You can open the current
7. FBOX Trial Master File User Manual Telemedicine Technologies 88 rue du D me David RAPIN 92 100 Boulogne Billancourt updated August 26 2008 Table of Contents 1 Whats FBOX and where can Mit a 3 2 LOGGING into FBOX iii Tiers 2 3 Retrieved your username or password 5 4 Main screen recent activity MONU 4 2 c cceccceceeeeeesesesescecueneeeeeeethevedeueneeeeseneneneeeeeee 6 SE Topics MEN io al OC PIES MENU AA AS AAA A ds 8 A AAA A EN 9 8 Recently modified files gt MON siii did 11 PNG AMS DY WS AU ia a 12 10 4 Add A OPI gt MEN ae A A A Li 14 11 Administrator responsabilities rnnr rnnr rnnr eneee 15 12 Groups management iyi iei ic 16 135 US8rs management mn nesrin ta 17 A O RN 19 1 What is FBOX and where can find it FBOX is a collaborative working tool that lets you communicate and share files with people you work with It is a forum and a document management system at the same time It is available as a website at the following URL http fbox tentelemed com You can access it with you favorite Web browser though we recommend the usage of a browser that respects standards like Firefox 2 Logging in to FBOX When you access FBOX with your favourite browser you should be able to see the following screen FBOX pharmaco PSL Please entrer your username and password in order to connect to the website Username Password ES 3 Log
8. cussion R W see files and discussions add messages and topics e File R W Discussion R W see files and discussions add messages topics add and update files e File R Discussion R see files and discussions e Admin everything including administrator actions manage users and groups Once a user has been changed use the save button to save your changes 17 14 My Account menu When you click on the my account link in the title bar the following screen displays Test 123 Test 123 is a test group FBOX pharmaco PSL Forum My account 8 User Mael Sicsic 8 Last login 27 08 2008 15 40 22 Group Choose One x Disconnect amp BRST Mael Last name Sicsic E mail msi tentelemed com Username msi Password Has access to site V Profile File RAW Discussiol y Illustration 17 own account edit screen In this screen you can change you display name your username the word you use to log in to the site and your password You can also see what your profile is Your profile defines the actions you have the right to do in the site see part 13 but you won t be able to change it only administrators can 18
9. he content of the title bar which contains links to the previously listed administrator actions 14 12 Groups management When you click on the manage groups link in the administrator s title bar the following screen displays Test 123 i Test 123 is a test group FBOX pharmaco PSL Forum My account Manage groups Manage users Disconnect amp 8 User Platus Tipus 8 Last login 27 08 2008 2 15 10 08 Group Choose One y First Group another test group Edit Test 123 Test 123 is a test group Edit Raviolli Group bla bla bla Illustration 13 group management screen In this screen you can edit a group s name description and user list by clicking on the edit button or adding a new group with the add a group button Test 123 i Test 123 is a test group FBOX pharmaco PSL Forum My account Manage groups Manage users 8 User Platus Tipus 8 Last login 27 08 2008 15 10 08 Group Choose One Disconnect 6 Title First Group Description another test group Available Selected Illustration 14 group edit screen 15 13 Users management When you click on the manage users link in the administrator s title bar the following screen displays Test 123 Test 123 is a test group FBOX ei pharmaco P amp L Forum My account Manage groups Manage users 8 User Platus Tipus 8 Last login 27 08 2008 15 10
10. inPassword forgotten Illustration 1 login screen You need to have an account created to access the whole site If you don t have one you should contact your system administrator and request one For an account creation the following information will be requested e first name e last name e username e password e personnal e mail If you already have an account enter you username and password and press the login button If you have forgotten your username or your password press the login password forgotten button and see part 3 3 Retrieved your username or password If you have forgotten your username or your password press the login password forgotten button on the login screen The following screen will display FBOX pharmaco PSL If you have forgotten your pass username in the following fi random p rd The new the e mail associated to your a word enter your enerate a new rd will be sent to Username lf you have forgotten your username enter the e mail ciated to your account in the following field you username will be sent to you at this e mail E mail For any other request please contact the webmaster Back to login page Illustration 2 username and password retrieve screen This quite self explanatory screen enables you to reset your password and recieve the new one by email if you have forgotten your password or to recieve your
11. le created updated E premier fichier en lecture seule Platus Tipus on 26 08 08 Platus Tipus on 26 08 08 15 25 42 4 details download E winsockxpfix A details download Platus Tipus on 22 07 08 Platus Tipus on 25 07 08 18 02 12 Illustration 8 recently modified files screen This screen shows the five most recently updated files in the current group If you want to access all files use the Files menu see part 6 10 9 Add a file menu When you press the add a file button in the main menu the following screen displays Test 123 i Test 123 is a test group FBOX pharmaco PSL Forum My account a User Mael Sicsic Last login 27 08 2008 15 40 22 Group Choose One Disconnect Recent activity Topics B Files B Recently modified files Ei Add a file iD Add a topic New file title file Parcourir max size 10M read only O folder Choose One x description Select users to notify by e mail save Illustration 9 file add screen The requiered fields when adding a file are e the file title e the location of the file to be uploaded e whether the file is read only in which case new version will not be allowed or not e the folder of the file if no folder exist first go to the Files menu and create a folder as explained at part 6 A description can also be added for the file but it is optionnal Please note that
12. oup Choose One y Disconnect amp Recent activity 2 Topics B Files B Recently modified files Et Add a file ty Add a topic Files tree expand tree collapse tree 2123 2 Files in folder 123 doss 0 er oe title created updated Platus Tipus on Platus Tipus on 25 07 08 4 details winsockxpfix INTI SARNA a 5 Add a folder E winsociox 22 07 08 18 02 12 EP download a premier fichier en pus on 26 08 08 4 details lecture seule Sp download 1123 y create Rename a folder 1123 xl 123 rename 5 Delete a folder You can delete empty folders only Choose One gt delete Copyright 2008 Telemedicine Technologies Illustration 6 file tree screen This screen displays all files for the current group organised by folder Each folder appears in a tree with the number of files it contains just after its name If you click on a folder its content is displayed in the right part of the screen You can add rename and delete folders with the three forms located right under the folder tree To move a file from a folder to another use the file details screen which can be opened by clicking on the title or the details link of a file see part 7 7 File details When you click on a file to display it details the following screen displays Test 123 i Test 123 is a test group 1 FBOX pharmaco PSL Forum My account Manage groups Manage users 8 User Platus Tipus 8 Last login 27 08 2008
13. th two links forum which brings you back to this page and my account which will be described at part 14 The title bar also contains two flags which allow you to change the site language to French or English Below the title bar is the status bar This bar contains the name of the current connected user you the time and date of your previous login and the drop down menu that allows you to change the current group The main menu contains the following choices recent activity the currently displayed screen topics files recently modified files add a file and add a topic Each of these menus will be discribed in the following parts of this document The bottom of the screen displays the five last active topics and the five last updated files In the current case there is only one topic thus it is displayed If more than five topics exist you may find all existing topics via the topics menu see part 5 5 Topics menu When you press the topics button in the main menu the following screen displays Test 123 Test123 is a test group FBOX pharmaco PSL Forum My account User Mael Sicsic 8 Last login 2708 2008 15 16 37 Group Choose One x Disconnect amp Recent activity 3 Topics B Files a Recently modified files et Add a file ED Add a topic Topics title created last post p Healthy food Platus Tipus on 27 08 08 Mael Sicsic on 27 08 08 15
14. the maximum size for a file is set to 10 Megabyte This size may change depending on the technical specificities of the FBOX server Before saving a new file you may want to select users in the current group to notify them that a new file was just added If so click on the select users to notify be e mail link and select users by moving them to the right row of the list see next page 11 Test 123 Test 123 is a test group FBOX pharmaco PSL Forum My account 8 User Mael Sicsic 8 Last login 27 08 2008 15 40 22 Group Choose One x 1 Recent activity Q Topics E Files B Recently modified files Add a file ta Add atopic New file title file Parcourir max size 10M read only 7 folder Choose One gt description move users to the right row to select them Platus Tipus a al Mael Sicsic David Rapin al Copyright 2008 Telemedicine Technologies Illustration 10 file add screen with user notification 12 10 Add a topic menu When you press the add a topic button in the main menu the following screen displays Test 123 Test 123 is a test group JE FBOX pharmaco PSL Forum My account 8 User Mael Sicsic 8 Last login 27 08 2008 15 40 22 Group Choose One x Disconnect amp Recent activity Topics Files Recently modified files Add a file ta Add a topic 2 Y New topic title message save Copyright 2
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