October - MEDCOM Information Systems
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1. of all of the patients who had a visit with that Provider between Start Date and End Date who did not have any of the 4 methods of Reminders discussed above i e the patient did not have a Rule Reminder Letter or Postcard Reminder Appointment Letter or Postcard or Recall Letter or Postcard generated between those dates 12 7 Highlight the name of a patient on the list of Fallouts Press Jump and then select a feature of the program if you wish to jump to that location and remedy the noncompliance For example you can jump to Reminders remind the patient to do something indicated in the future and record the fact that you did so using Reminders Add WINDOWS RETAIN SIZE POSITION AND COLUMN WIDTHS Version 6 2 remembers the size position and column widths for each user for the following windows Allergy Editor Datebook Diagnosis Editor Image Utility Search Messages Orders Editor Referrals Visiter r i Meaningful Use Reports End Date 0923 2012 Start Date 1 01 2012 Meaningful Use Measures required in red Results non compliant in red I Sort by Required Provider Beverly McFadden MD Allergies Reminders 6 8 75 00 gt 20 Clinical Decision Support Rule Demographics Diagnoses Problem List Drug Drug and Drug Allerqy Checking Electronic Prescribing Exchange Clinical Information Medication Orders Medications Privacy amp Security Quality Measures Smoking Status Tim2. postcards over time press the Log button in the Rule Reminder Editor Double click a date in the Dates of previous Rule Scans list to see the list of patients who received reminders on that date The Aper page V Landscape orientation for addresses 10 Meaningful Use Report consults this log in determining which patients have received this type of Reminder REMINDERS User s Manual pg 1252 Reminders count toward Meaningful Use if you document that you have reminded the patient to do something during the timeframe of the Meaningful Use Report To do so 1 Press View Reminders Add 2 Enter the information about when you reminded the patient who the patient is what the patient was reminded to do gt Reminder Edit and the method by g 232012 3 which the patient was Date Reminded OF 23 201 2 Time Reminded 1225 P M reminded then press ient JACKSON ALLY OK All methods count Birthdate 4 5 1932 MAN allja toward Meaningful Use Beverly McFadden except Future which Reminded to do What mammogram T Search means that you have hooszmz Tuesday not yet reminded the p patient to do something but plan to have this Reminder pop up at a Ferson Reminded Patient future date to remind you at that time to remind the patient to do something Seente Pending 3 If you wish to see which patients have received Reminders over a period of time press the Redisplay button specify the Start Date and End Date c
3. WELFORD CHART NOTES NEWSLETTER Volume 41 No 4 October 2012 copyright 2012 Welford Medical Computing Inc All rights reserved MEANINGFUL USE REMINDER MEASURE User s Manual pgs 1230 1256 Video at http www youtube com watch v xxDJfUvUmko Welford Chart Notes is certified for Meaningful Use and allows you to comply with each of the required and optional Measures One of the optional Measures is called Reminders Here we review the various ways you can comply with this Meaningful Use Measure There are 4 different ways within Welford Chart Notes to remind the patient in such a way that it counts as a Meaningful Use Reminder 1 Rule Reminders 2 Reminders 3 Appointment Letters and Postcards and 4 Recalls Remember that you must actually use the feature to remind a patient about something in order for it to count for meaningful use It is not necessary to remind a patient using all four of these methods A reminder generated by ANY of these methods for a particular patient counts as a Meaningful Use Reminder Use those methods which you find most helpful in your own practice Let s see how this is done RULE REMINDERS User s Manual pg 390 Rule Reminders count toward Meaningful Use if you generate a postcard or letter to the patient reminding the patient to perform something To do so 1 Press Libraries Rule Reminders Edit 2 If you have not already created Rule Reminders you can write your own or you can imp
4. ely Access Visit Summary Vital Signs Drug Formulary Checking Generate Lists of Patients Immunization Report Lab Results Medication Reconciliation Patient Education Public Health Report Referrals v Reminders Timely Access Optional Provider Marcus Welby IIL MD Reminders 3 3 100 00 gt 20 Provider Richard Kildare MSN APN Reminders 1 1 100 00 gt 20 Provider Clara Barton NP Reminders 1 1 100 00 gt 20 Document Types to include Consult Letters Deleted Followup Immunization Deleted i v Note v Physical Referral Letter Completed wee Se RA Providers Include with 0 patients X Cancel Help al EE Calendar e To change the size of one of these windows press your left mouse button while it is positioned along one of the window s edges drag your mouse to a new size and release the button e To change the position of one of these windows press your left mouse button while it is positioned along the top caption bar of the window just below the upper edge where it says e g Allergy Editor for drag your mouse to a new location on the screen and release the button e To change the width of a column in one of these windows press your left mouse button over a column divider in the gray row of column titles The cursor changes to a symbol which looks like this db Drag your mouse to the left to narrow the column or to the right to wide
5. hoose the K 3 Cancel Resolutions you wish to see and press OK The Meaningful Use Report Reminder Measure consults this database to see which patients were reminded in this fashion Telephone Test APPOINTMENT LETTERS AND POSTCARDS User s Appointment Report Manual pg 584 Report Name UPCOMING ae Appointment Letters and sa Postcards can be generated Begin Date 1001 202 2 End Date 10312012 a X Cancel upcoming appointments Barton Clara NP a McFadden Beverly MD i I Frankenstein Fred J MD Spock Ben MD scheduled In the Frankenstein Fred MD Add gt SureSicripts Doctor MD all Appointment Scheduler To Jackson Andrew MD Welby Ill Marcus MD lt Flemove welby Marcus MD do so p Views Kildaire Richard p Fate t ta IEW Completion statuz F Confirmed _ a July Soft lee ppointments W Pending Canceled Rescheduled F m as 4 i P Report Completed Noshow D Left without being seen os Loa 2 Specify a Begin Procedure Types None in the future e g eae from tomorrow until We Hame Code No Appt Duration Date Confirmed 1 month from now M Address i E mail Appt Urgency Time Confirmed since you are We Home Phone W Appt Date Appt Completion Confirmed By looking for i Work Phone i Appt Time W Appt Reason Confirmation Status 7 Cell Ph z Appt T Appt C i appointments which W Pen none W Appt Type M Appt Commen have not yet taken place 3 Spec
6. ify the Providers whose patients you wish to remind 11 Check the Completion status of Pending These are the appointments which have not yet taken place Press Print Choose Letters if you wish to print these as letters or Postcards if you wish to print them as Postcards Choose the name of your printer and press OK If you wish to see a log of when patients were sent letters and postcards press Print Log Double click a date in the Dates of previous Appt Letters list to see the list of patients who received a letter or postcard on that date The Meaningful Use Report Reminder Measure consults this Log to see which patients were reminded in this fashion RECALLS User s Manual pg 363 Recalls can be generated to remind patients who are overdue for visits that they need to schedule a visit The program can locate patients who have not had a visit over a long period of time as well as patients who were told to return after a particular period of time based on the text of their last note but have not done so To do so 1 2 3 Press Reports Recalls Press Scan amp Scan Recalls Specify the parameters that you wish to use when scanning your practice for overdue patients and press OK If you wish to edit the list of patients generated by the Scan before generating letters or How many months overdue do you want to allow Bo postcards press Edit From there you can remove patients from the list or change their aca
7. n iy date TENET status if they have moved away re ig died or otherwise are inappropriate for a reminder Press Print to print the letters or B9 Limit Providers postcards Specify the parameters you wish to use for the printing process and press OK For example if you wish to generate mailing labels to use on envelopes check that box If you wish to see a log of when patients were sent letters and postcards press Reports Recalls Log Double click a date in the Dates of previous Recalls list to see the list of patients who received a letter or postcard on that date The Meaningful Use Report Reminder Measure consults this Log to see which patients were reminded in this fashion Scan by interval Type of Recall to run if Date Ww Visit How many months since the last visit do you want to allow 24 MEANINGFUL USE REPORT User s Manual pg 1179 To see how you are complying with the Meaningful Use Report Reminder Measure follow these steps l 2 ro 4 1 Press Reports Meaningful Use Measure Report On the Meaningful Use Measures list check Reminders Specify the Start Date and End Date for the report Press Providers if you wish to modify the list of Providers whose patients are to be included in this report Press OK to generate the report To increase compliance with this Measure highlight the Reminders line beneath the name of a Provider and either double click it or press Fallouts This shows a list
8. n the column and release the button OCTOBER QUARTERLY UPDATE RELEASED This month we are releasing the October 2012 Quarterly update The update includes new medications diagnostic terms drug interactions drug dosing information spelling words drug disease Alerts Web Links algorithms medication test reminders cross reacting allergies indications and dozens of new patient education brochures This update has over 10 000 drug interactions with over 3200 references over 12 200 Alerts nearly 10 000 Web Links over 8000 Indications and over 1700 Brochures including new or revised Brochures on avanafil emtricitabine tenofovir erlotinib ezogabine lorcaserin meningococcal Haemophilus tetanus vaccine metoprolol hydrochlorothiazide peginesatide pertuzumab phentermine topiramate taliglucerase vismodegib babesiosis benign prostatic hyperplasia deep vein thrombosis epilepsy Guillain Barre syndrome hepatic steatosis hepatitis C hyperthyroidism lice Lyme disease nocardiosis obesity pulmonary embolism and others SEND US YOUR TIPS If you have tips shortcuts questions or suggestions for future newsletter topics please send them to us at Welford Medical Computing Inc or 3779 Hermitage Trail Rockford IL 6111 MEDCOM Information Systems 2117 Stonington Avenue Hoffman Estates IL 60195 13
9. ort them from libraries which come with the program To do that press Rebuild then Import Select a Rule Database File from the list to import and press OK Its rules now become part of your personal list of Rule Reminders 3 Highlight a Rule Reminder on your list 4 Press Scan to identify all of the patients amp scan Entire Practice for Rule TD in your practice who are currently in violation of this Rule Reminder Send results to 5 Send results to Screen unless you File Printer Screen wish to generate a printed list or a file Report type containing the list of names of patients Brief C Full who are going to receive a reminder 6 Set Report Type to Brief 7 Check Print reminder letter or postcard M Print reminder letter or postcard 8 Specify the text file that is to be used as the template for the letter or postcard in Reminder Text File ch2 rulerem rt the Reminder Text File box See page 619 in the Users Manual for an example 9 If you plan to print mailing labels check Print mailing labels 10 Press OK to generate the list of names of patients who will be receiving the reminder i 11 Press OK to print the letters or postcards Remember that you must actually take this step of printing the letters or postcards not just scanning for a list of names in order to get credit for reminding patients for meaningful use 12 If you wish to see a record of which patients have been sent reminder letters or
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