Student Data – PlacementPro User`s Manual Version
Contents
1. based upon the Student s ID number and can only be automatically uploaded when students have provided their School Student ID when using the TCPS OrientPro Quiz Management System Students are instructed to add this to their user profile but should be encouraged to follow these instructions Home Search Placements Reports Students Instructors Terms Help Rachel Miriam Organization Requirements Skills PCodes Training Edit User Jenkins Email Role Student StudentiID 5321654 Birth Date 1993 06 16 3 cmc 2013 2014 2013 08 04 Actions Course Date Status Score d RO AY2013 2014 Nursing 2013 08 01 Jd 3 St Jude 2013 2014 2013 08 04 Title 1 FERPA Release AY 2013 2014 Skills may be added as students complete skills check offs Home Search Placements Reports students Instructors Terms Rachel Top Organization Requirements Training Skills Jenkins Skills Actions Skill Date Edit User Email Role Student Student iD 321654 Birth Date 1993 06 16 Skill IV Insertion amp Care d J Urinary Catheter Insertion amp Care 2013 09 19 This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s Manual Version 2 1 PCode assignments provide the TODAY and ALL view of students who are in clinicals providing a ready reference for Schools and Facilities as to who is in clinical today and where As the student progresses previous clinical placement information will also be available as ne2. screen is the same for all Home Search Placements Reports Students Instructors Terms Help v selections Click on the Browse button to open mport File a directory window to find where you saved required the student data file Enter any comments you Eep No file selected iiuair i may want such as Fall 2013 Click on Upload Table User Upload Cancel If there are errors in your file you will see an error message In this Import File case there was a column header that was wrong If the problem is Sigi on a row of data the data row will be displayed to help you find the error Please fix the following input errors a Column server_id is not supported No file selected If you have difficulty with this process contact the Site Administrator for assistance Exporting User Data Data may be exported to Excel from each user screen Home Search Placements Reports Students Instructors Terms Help Students di Add Student Import Students Import Student Dates Requirements Training Skills Import Student PCodes Export Student Dates Requirements Training Skills This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s Manual Version 2 1
3. Student Data PlacementPro User s Manual Version 2 1 PLacemeNTPRO User Data Students V2 1 User Information is the most extensive enhancement for V2 1 and adds additional functionality and use case options for facilities and schools This feature is optional for schools and facilities to use based upon the efficiency of current student information practices and partner interactions Schools and Facilities are encouraged to closely review the User Information features of PlacementPro and compare it to current practices Student Data The addition of Student data to PlacementPro is an optional feature but adds the ability to closely monitor and track students in the healthcare setting The Home screens for Instructors Schools and Facilities have the Student Snapshot feature for the organization By sharing this feature schools and facilities may maintain access to student requirements and other related information The design of the student data feature does not contain protected information All active students are available to Instructors and Educational Users through the Student link and subsequent index page Student data remains accessible for as long as the individual is a student Once they graduate their information is archived and the student will drop off the active student index for a given school No student information is visible to facilities unless the student is assigned to a placement for the current academic term to that fa
4. cility through a PCode Accessing Student Data Using the Student Snapshot individual student data may be accessed from the home page For this information to students be displayed for a facility the student must be assigned to Today All a placement via the PCode for that facility Schools will see all students that are assigned to their specific school i ae ee er j Sehon Lewis Jake Appling 4123456 School There are two tabs on the Student Snapshot Today and Tanner Philip Askew 2123658 Z School ALL Students listed under the TODAY tab will be in the Wright Hanna Bledsoe 2147965 Z School clinical setting today based upon their PCode assignment ee ene ES ae Students listed under the ALL tab are all students in the ci E _ Simah system assigned to the school or all students assigned to a Only students placed in the current term are listed given facility by PCode during the current academic term Search Go From the home page you can click on a student s name to search all or partial Name Student ID or PCode access all information that has been provided for the student Use the tabs to access each category Organization Requirements Training Skills and Assigned PCodes V2 1 The Student Snapshot also has the ability to search for a specific student by name Student ID or PCode Schools amp Student Data The Instructor and Educational Users Student Link provides the ability to access and manage student info
5. eded PCodes may be entered individually or in bulk through a file upload Home Search Placements Reports Students Instructors Terms Help Edit User FirstName Rachel Middle Name Miriam LastName Jenkins Organization Requirements Training Skills PCodes Email Role Student ID Birth Date Student 5321654 1993 06 16 PCode a BCW11 034 Bew11 027 BCW11 035 BCVW11 026 Teo TCOO02 TCs Start 2012 05 09 2012 05 09 2012 05 09 2012 05 09 2013 09 01 2013 05 02 2013 09 02 End 2012 08 13 2012 06 19 2012 06 13 2012 08 13 2013 12 14 2013 12 14 2013 12 14 Mon De Add LastName Fitzgerald Don t forget to SAVE to the individual Student data before exiting the Email screen Role Student Student ID A123456789 Save 2014 TCPS PlacementPro User s Manual Version 2 1 This Manual is for the sole use of TCPS Partners School Editing Student Data Student information may be edited at any time Search for the student and select the student s record Open the Update User screen by clicking the EDIT icon in the ACTION Column of the Student Index screen amp FirstName Middle Name Last Name i 3 Lewis Jake Appling 3 Tanner Phillip Askew Once the individual update user screen opens you may edit add or delete information as needed using the tabs as described in the Adding Students section Update User required Organization Require
6. ften Once all student data has been entered save the spreadsheet one last time either in an xls or xlsx file format This will become your master copy Next click on Save As and save the spreadsheet again as a csv Comma Delimited file Be sure and note where you have saved the file Filename StudentDataFallP013 csv Save as type CSV Comma delimite Authors PT Tags Add atag Tithe Add a title Hide Folders Tools Save Cancel From the User Students Instructors Preceptors Mentors Screen there are several ways to import data users with or without additional data If the user is already in the system additional information may be imported using the Import User Requirements and Training button or the Import Students PCodes button Instructors and Preceptors Mentors are assigned to PCodes in a different way Export will export these data subsets MMT he Student ID is required to update any student s records MMT he Instructor s Employee ID is required to update any Instructor s records This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s Manual Version 2 1 Home search Placements Reports students Instructors Terms Help Students Studen E Import Students import Student Requirements and Training a Import Student PCodes Actions FirstName Middle Name Student ID Requirements Training PCodes 3 Susie Michele Smith Fi W James Lee Roberts The Import File
7. ganization are listed Using the tools under the Actions column students may be viewed edited and deleted Instructors and Schools will see all their students Facilities will only see students that have been assigned to one of their clinical placements by a School Partner Facilities may also add students from non partner schools Students may be added to the system based upon role Schools may add students individually or in a bulk upload Facilities may only add students from Non Partner schools on an individual basis JL Add Student Click on Add Student on the Student Index screen to add students individually This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s Manual Version 2 1 Enter the student data into the data form Note that First and Last Names are the only Required Fields Home Search Placements w Reports Preceptors Mentors Students Instructors Help w New Student required FirstName Chance Middle Name Thomas LastName Fitzgerald Email Role Student k Student ID A123456789 The identifier used by the school to reference the Student Create Click on Create Click on any of the tabs to add Requirements Training Skills and PCodes with their related dates Dropdown selections are available for the various student tabs along with a date field using a calendar widget Organization Requirements Training Skills PCodes Requirements Actions Type Event Date No resul
8. ments Training Basic Skills Advanced Skills PCodes FirstName Chance Organization Name Middle Name Thomas aE ZFactty LastName Fitzgerald Nama Email Role Student Student ID A123456789 The identifier used by the school to reference the Student Save This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s Manual Version 2 1 Facility Editing Student Data entered by the Facility Student information entered by the Facility may be edited at any time Search for the student and select the student s record to edit using the VIEW icon in the ACTION Column of the Student Index screen Home search Placements Reports Preceptors Mentors students Instructors Help Students Actions First Name Lewis Jake Tanner Phillip Wright Hanna 1 m d Wayne Ronald Marie Shelly tal JL Add Student Middle Name Last Name Appling Askew Bledsoe Decker Garrison Student ID 123456 2123658 147963 fOO456 967456 Em Export Students F Export Student Dates Requirements Training Skills Advanced Skills Basic Organization Requirements Training kills PCodes School School School School School Search for or find the student that was added by your facility in the Student Index screen Note the organization will be listed as your facility Click on the VIEW icon in the Action Column Click on Edit User in the upper left
9. of the screen This link is ONLY available to the Facility user for students entered by the Facility User Edit User Search Placements FirstName Chance Middle Name Last Name Thomas Fitzgerald Email Role Student ID Birth Date Student This Manual is for the sole use of TCPS Partners Reports A123456789 Preceptors Mentors Students Instructors Help Organization Requirements Training Basic Skills Advanced Skills PCodes Organization Name 3 Covington High School t Z Facility Name 2014 TCPS PlacementPro User s Manual Version 2 1 Once the individual Update User screen opens you may edit add or delete information as needed using the tabs as described in the Adding Students section Update User required Organization Requirements Training Basic Skills Advanced Skills PCodes FirstName Chance Organization Name Middle Name Thomas MZ Facilty LastName Fitzgerald iama Email Role Student Student ID A123456789 The identifier used by the school to reference the Student Importing User Data To import student data in bulk you will need to enter the data in an excel spreadsheet The same process is used for importing Instructors and Preceptors Mentors You may obtain the data entry Excel grid from the Site Administrator or through the HELP link on the menu bar Using the grid enter each student s information on a single line using the column headers to guide you Save your work o
10. rmation From this page you can search add students individually or as an upload You can also export student information as needed Home Search Placements Reports Students Instructors Preceptors Mentors Terms Students Search Go Search all or partial Name Student ID or PCode You may also enter search terms under column headings in the table below dh Add Student Ea Import Students Ea Import Student Dates Requirements Training Skills Eq Import Student PCodes ap Export Students cep Export Student Dates Requirements Training Skills ap Export Student PCodes Actions FirstName Middle Name LastName StudentiD Requirements Training i atcha PCodes Jil Lewis Jake Appling 2123456 a Tanner Phillip Askew 2123656 ill Stephen Fowler Baker 2739456 i Walker Nancy Benton 2920659 Wright Hanna Bledsoe 7147963 Once a student is in the system each academic term individual students can be assigned to a particular facility through a PCode which then provides the students information to the facility For facilities that are not using TCPS PlacementPro as their clinical placement management system student information may be exported via spreadsheet to them as needed Should additional information need to be stored for a student contact the System Administrator to add the additional fields to the system Adding Students From the Student Index all students in the system related to your or
11. tatus and those requirements that have a date expiration such as BLS Training Requirements may be entered individually or in bulk through a file upload Home Search Placements Reports Students Instructors Terms Help Edit User First Name Middle Name Last Name Email Role Student ID Birth Date This Manual is for the sole use of TCPS Partners Rachel Miriam Jenkins Student 5321654 1993 06 16 Organization Training Skills Requirements Actions Type Fi x l i j R i 4 ie i R iR j a i R i R Expiration Malpractice Insurance Expiration 2014 07 31 Expiration AHA HCF BLS Expiration 2013 12 01 Screening Drug Screen Review 2013 04 19 Screening Background Check Review 2013 04 19 Health MMR Review 2013 04 19 Health Varicella Review 2013 04 19 Health TB Skin Test Review 2013 04 19 Health TDAP Review 2013 04 19 Health Influenza Vaccination 2012 10 01 Health HEP B Review 2013 04 19 Event RN License Expiration 2014 TCPS PlacementPro User s Manual Version 2 1 PCodes If your school or facility is using TCPS OrientPro to provide the online orientation training for your students this training completion will be automatically added to the system once it is completed If your school is not using TCPS OrientPro contact your System Administrator to add Specific Training Topics to the system NOTE Training data for partners that use the TCPS OrientPro system is uploaded
12. ts found Event Background Check Review Organization Requirements Training Skills PCodes Requirements Actions Type Event Date d MM Screening Background Check Review 2013 09 21 Event Background Check Review X SCHOOL NOTE When an Educational User adds a student the Organization will default to the School This Manual is for the sole use of TCPS Partners 2014 TCPS PlacementPro User s Manual Version 2 1 FACILITY NOTE When a facility adds a non partner student the Organization will default to the Facility Be sure and add the organization of the appropriate non partner school If the non partner school is not available in the dropdown contact the Site Administrator to have it added to the dropdown listing Organization Requirements Training Basic Skills Advanced Skills PCodes Organization Name ag 2 Facility Covington High School Auburn University Brighton High School Career Academy Memphis Concorde Career College Allied Health Covington High School Dalton State University Delta State University Holmes Career Center Hopkinsville Community College Jackson State Paramedic Program Jacksonville State Lincoln Memorial Lipscomb School of Pharmacy MedVance Institute Mercer University Miller Motte Technical College Mississippi University for Women MS Baptist Health System Mumford High School Data under the Requirements Tab provides the review date of all requirements related to screenings health s
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