IDMS NDP Indicators User Manual
Contents
1. 9 Adamo a Location 9 3 3 2 EdilinoO EoG3ation RECON OS 10 3 359 REMOVING LOCATION 22222 2 22 2 2 2 10 As PROGRESS u uay aus 11 5 1 MANAGING A ITACHMENT S ab ubus atten 12 5 1 1 POGING AN AUWASChI mW entka y savas E EAEN 12 5 1 2 VIEWING Attachments uros ou uns ecules ete a 13 5 1 9 REMOVINGtALTACHIMENUS 13 57 SAVING asun ukap Su aaa 14 6 REFERENCES a bane 14 IDMS NDP INDICATORS USER MANUAL 2 TABLE OF FIGURES FIGURE T GENERAL INFORMATION SECTION inier orri ian a 5 FIGURE 2 CALENDAR E 7 FIGURE 3 ADDING A SECIORIRECGORDz I S u S Duka 8 FIGURE 4 ADDING AN OBJECTIVE RECORD cccccccsceccnuvencccenereeucsnerenuaueuansaurauavenaersnustausteuvenurenuansaannee 8 FIGURE 5 ADDINGA LOCATION RECORD2. 9 FIGURE O PROGRESS SECTION waq an 11 FIGURE 4 ADDINGAN ATTAGHMENI a 12 IDMS NDP INDICATORS USER MANUAL 3 1 INTRODUCTION This document describes the NDP Indicators application of the Iraq Development Management System IDMS It provides the necessary instructions that the user should follow during the data entry process The document is addressed to those who will use the IDMS application to add or modify NDP Indicator information 2 OVERVIEW The Iraq Development Management System IDMS is an automated information management system which is designed to improve efficiency and coordination of donor activities in Iraq It is also a powerful tool for tracking and analyzing aid flows The system serves as the main database and data collection and reporting system as it ensures effective access to aid data The main objective of IDMS is to serve as a reliable and credible source of information on overall donor contributions to Iraq s reconstruction economic recovery and socio economic development as well as to support the Government in effectively managing development assistance and promoting the accountable and transparent use of resources In the current version of IDMS the following applications are present e External Assistance Projects e Donor Profile e Capital Investments Projects
3. IRAQ DEVELOPMENT MANAGEMENT SYSTEM IDMS NDP INDICATORS APPLICATION USER MANUAL Version 1 5 COPYRIGHT 2001 2014 SM Pa Sy N ERGY SYNERGY INTERNATIONAL SYSTEMS INC INTERNATIONAL SYSTEMS ALL RIGHTS RESERVED IDMS NDP INDICATORS USER MANUAL 1 TABLE OF CONTENTS LL ENTRODUCTFION xu yuy u 3 2 3 3 GENERAL TNFORMATION u 5 5 MANAGING SECTOR gt 7 3 1 1 Adamo a SSC RECOGE 7 3 1 2 EGITINGLS RECORGS vig u y n ununmi ss emas ceed iy aqa Si bm o usss 8 3 1 3 REMOVING SECO RECOLTO 8 3 2 MANAGING OBIECTIVE S airnean oina i a pasa 8 3 2 1 Adding an Opjective ReECord 8 3 2 2 EANO Ob EctiVve RECOrAS r y aym asta 9 3 2 3 Removing Objective 2 2 4404 4 9 3 3 MANAGING LOCATION Sie ccs Zulu qakunata iy uyay
4. the Indicator Name in the English and Arabic languages This Indicator Name field is mandatory Select the Baseline Year that will be used as a reference year against which the indicator progress will be measured Please note that you will not be able to provide the information requested in this field unless you indicate Baseline Date and Target Date for the indicator Baseline Year Select the Unit of measurement for the indicator The following values are available IQD Iraqi Dinar Months Number Count Percentage Ratio USD US Dollar kW kilowatt km kilometer This field is mandatory Enter brief Description for the indicator the English Arabic Description languages Indicate whether the NDP indicator details should be provided on the Objective or Means of Achieving Objectives level Depending on the selection in this field objective and or means of achieving objectives should be provided This field is mandatory Indicate the Sectors of economy where the indicator is implemented Sectors For more details see Managing Sectors This field is mandatory Indicate the National Development Plan Objectives Supported by the indicator This field is mandatory If you have selected Means of Achieving Objectives as Type of Indicator the Means of Achieving Objectives should be additionally provided for each selected objective For more details see Managing Objectives Indicate the Baseline Date fo
5. to the left of the selected record 3 3 Managing Locations This chapter outlines how to add edit and remove location records 3 3 1 Adding a Location Record In order to add a new location record follow the steps below 1 Click the Add button in the Locations section An empty record will appear Figure 5 Locations Governorate Qadha Nahia Baghdad AL Kadhimiya Gadha AL Kadhimiya Qadha center Dahuk Akre Bjil Muthanna Al Khidhir Qadha AL Khidhir Qadha center Add Figure 5 Adding a Location Record 2 Select the appropriate Governorate from the list This field is mandatory 3 Indicate the appropriate Qadha and Nahia by selecting them from the corresponding drop down lists Note Selection of a governorate will filter the list in the Qadha field and display only those instances that are related to the selected governorate In the same way selection of a qadha will filter the list in the Nahia field 4 Click to the left of the record to confirm the information input Or click 9 Cancel to terminate the operation 5 Add another location record if necessary IDMS NDP INDICATORS USER MANUAL 10 3 3 2 Editing Location Records In order to edit an existing location record follow the steps below 1 Click the location record that needs to be modified This will activate the selected record 2 Make the appropriate changes in the data displayed 3 Click x OK to the left of the respective ro
6. dd edit and remove sector records 3 1 1 Adding a Sector Record In order to add a new sector record for the project follow the steps below 1 Click the Add button in the Sectors section An empty record will appear Figure 3 IDMS NDP INDICATORS USER MANUAL 8 Sector Sub Sector Education Primary Schools 6 Education intermediate and High School Add Figure 3 Adding a Sector Record 2 Select a Sector and Sub Sector where the indicator is implemented Please note that selection of a sector will filter the list in the Sub Sector field and display only those instances that are related to the selected sector 3 Click to the left of the record to confirm the information input Or click 9 Cancel to terminate the operation 4 Add another sector record if necessary 3 1 2 Editing Sector Records In order to edit an existing sector record follow the steps below 1 Click the sector record that needs to be modified This will activate the selected record 2 Make the appropriate changes in the data displayed 3 Click OK to the left of the respective row to confirm the changes made Or click 9 Cancel to discard them 3 1 3 Removing Sector Records In order to remove an existing sector record click X Remove from the list to the left of the selected record 3 2 Managing Objectives This chapter outlines how to add edit and remove National Development Plan objective records 3 2 1 Adding an Objective R
7. e In order to remove a wrongly attached file click the Reset button IDMS NDP INDICATORS USER MANUAL 13 4 In the Title field enter the name for the document in the English and Arabic languages This field is mandatory 5 Provide a brief Description for the document in the English and Arabic languages 6 Click the OK button to attach the file The attached file will appear in the respective table in the Progress section In order to attach another file click the Add Another Attachment button and provide the Information requested as described in the paragraphs above 5 1 2 Viewing Attachments In order to view an attachment follow the steps below 1 Expand the Year for which you want to view an attachment 2 Click the attachment title The attached file will be displayed in your browser 5 1 3 Removing Attachments In order to remove an existing attachment click X Remove from the list to the left of the selected file IDMS NDP INDICATORS USER MANUAL 14 5 SAVING DATA When you have finished with data input or modification you should save your changes before you leave the page The following options for saving the data are available both at the top and bottom of the page e Save to save the data entered and to remain on the opened page Note In forms and sub forms clicking the OK button will save the changes made and navigates you to the previous screen e Save and Close to save the information input and leave th
8. e opened page If you wish to cancel your changes use the Cancel button 6 REFERENCES Please refer to the following IDMS related document e 5 External Assistance Projects Application User Manual IDMS Capital Investment Projects Application User Manual IDMS Donor Profile Application User Manual 10 5 Analytics User Manual 10 5 Administration Center User Manual
9. ecord In order to add a new objective record follow the steps below 1 Click the Add button An empty record will appear Figure 4 National 8 EEEE gt 777772 Objective Means of Achieving Objectives Development Plan io 6 13 Number of enrolled pupils in targeted year is 989088 Objectives Supported 6 14 Number of enrolled pupils in primary schools Select one Add Figure 4 Adding an Objective Record 2 Select the Objective for the NDP indicator from the corresponding drop down list IDMS NDP INDICATORS USER MANUAL 9 3 Select the Means of Achieving Objectives for each selected objective Please note that this field will become available if you have selected Means of Achieving Objectives as a Type of Indicator see GENERAL INFORMATION 4 Click x OK to the left of the respective row to confirm the information input Or click amp Cancel to terminate the operation 5 Add another objective record if necessary 3 2 2 Editing Objective Records In order to edit an existing objective record follow the steps below 1 Click the record that needs to be modified This will activate the selected record 2 Make the appropriate changes in the data displayed 3 Click OK to the left of the respective row to confirm the changes made Or click Cancel to discard them 3 2 3 Removing Objective Records In order to remove an existing objective record click Remove from the list
10. iraq Development Projects e NDP Indicators The NDP Indicators application in IDMS is designed to collect and display information related to a particular NDP indicator Once you have accessed the application you can view the indicator details and create different types of analytical reports in the List Chart Map and Report modules Moreover the NDP Indicators application contains a built in on line data entry subsystem which is designed to allow entering the indicator related data remotely via Internet In the current design the NDP Indicators application consists of the following sections e General Information section is used to provide basic information about the indicator The information to be provided in this section includes the indicator name baseline year description indicator type etc e Progress section is used to record indicator progress details To navigate from one section to another use the respective tab controls found at the top of the screen Also click respective Next Previous button at the bottom of the screen to go to the next previous section IDMS NDP INDICATORS USER MANUAL 4 The NDP Indicators application provides a web based user interface and requires a web browser Internet Explorer pre installed Note To ensure more flexibility and a more user friendly environment IDMS has been implemented as a bi lingual system allowing the users to view the data presented in the system in two languages Engl
11. ish and Arabic IDMS NDP INDICATORS USER MANUAL 5 3 GENERAL INFORMATION In the General Information Figure 1 section you can provide basic information about the indicator This includes the indicator name baseline year description sectors and locations where it will be used reporting frequency etc a Save Save and Close Cancel Contact Us i GENERAL Baseline Year Unit Type of Indicator i INFORMATION PROGRESS ENG ARB order to ensure appropriate learning conditions for children at school we focused our efforts on improving the school infrastructure and building new or A repairing existing classrooms at different primary schools of Iraq Objective 9 Means of Achieving Objectives Sector Sub Sector Education Primary Schools Objective Means of Achieving Objectives x 6 13 Number of enrolled pupils in targeted year is 989088 Add 10 08 2013 T 10 08 2014 M Administrative reports x Ministry of Construction and Housing Governorate Qadha Nahia X Baghdad AL Kadhimiya Qadha AL Kadhimiya Qadha center X Dahuk Akre Bjil Add Figure 1 General I nformation Section IDMS NDP INDICATORS USER MANUAL 6 For more details on how to provide the information requested in the General Information section refer to the table below Note Some fields in this section are mandatory to be filled in They are marked with an asterisk Enter
12. r the indicator This is the date starting from which the terms outlined by the indicator will apply This field is mandatory A calendar popup is available for this input see Figure 2 Unit Type of Indicator National Development Plan Objectives Supported Baseline Date Calendar IDMS NDP INDICATORS USER MANUAL 7 Indicate the Target Date for the indicator This is the date by which the objectives outlined by the indicator will be reached This field is Target Date mandatory A calendar popup is available for this input see Figure 2 Calendar Select the Frequency with which the indicator progress will be measured The following options are available e Annually Frequency e Monthly e Quarterly This field is mandatory Indicate the Data Source for the indicator The following options are available Administrative orders Administrative reports Data Source Gol gazettes Ministry records Surveys This field is mandatory 422 Select the agency responsible for the indicator implementation This Responsible Organisation field is mandatory Specify the geographic Locations in Iraq where the indicator is Locations implemented For details on managing locations see Managing Locations 10 08 2013 2043 4 h Tue Wed Thu Fri Sat Sun Po fn 19 20 21 24 25 2 F B A WM 3 Today is Thu B Aug 2013 Reset Figure 2 Calendar 3 1 Managing Sectors This chapter outlines how to a
13. tional Average for the indicator Select the Year for which the indicator progress is provided from the drop down list and then define the indicator Actual and Target values on the quarterly basis for each location selected in the GENERAL Indicator Baselines INFORMATION section The Nationwide location expresses a summary Targets and Progress value of all selected locations by location Note The Year drop down will contain only the years that are outlined by the indicator baseline and target years specified in the GENERAL INFORMATION section 2 Upload here all indicator related attachments on the yearly basis For Means of Verification l f more details see Managing Attachments 5 1 Managing Attachments This chapter outlines how to add and remove the indicator attachments 5 1 1 Adding an Attachment In order to attach a document follow the steps below 1 Expand the Year for which the attachment should be added 2 Click the Add Attachment button You will be directed to the Add Attachment sub section Figure 6 Progress gt Add Attachment Required Field Attachment i A The size of the attachment should not exceed 3 MB Progress Report pdf Quarterly Progress Report Description The report outlines the progress made since the latest measurement Add Another Attachment Figure 7 Adding an Attachment 3 Click the Browse button to locate the file that needs to be attached Not
14. w to confirm the changes made Or click amp Cancel to discard them 3 3 3 Removing Location Records In order to remove an existing location record click X Remove from the list to the left of the selected record IDMS NDP INDICATORS USER MANUAL 11 4 PROGRESS In the Progress section Figure 5 you may enter information about the progress made by the Indicator throughout its duration as well as provide details on the indicator baseline and supportive evidence Save Save and Close Cancel Contact Us Help E GENERAL INFORMATION j Required Field Baseline 30 000 00 aa i Average Quarter 1 Quarter 2 Quarter 3 Target Actual Target Actual Target Nationwide l 52 000 00 45 000 00 4 500 00 Baghdad AL Kadhimiya Qadha AL Kadhimiya Qadha U 4600000 000000 17171 center Means of Attachment erificati R 2012 2013 2014 Figure 6 Progress Section For more details on how to provide the information requested in the Progress section refer to the table below Field Name Define the Baseline value for the indicator Please note that the value in Baseline this field should be provided in accordance with the Baseline Year selected in the GENERAL INFORMATION section IDMS NDP INDICATORS USER MANUAL 12 International Average Define the Interna
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