Manual
Contents
1. Q Tip How and which files are downloaded after a Digital Pocket Memo is connected can be configured in the settings menu of SpeechExec or with the Configuration Wizard See Configure the download process from the Digital Pocket Memo on page 17 for more information Note When the Digital Pocket Memo is connected to the PC for the first time Windows detects the new hardware and automatically installs the re quired drivers When the installation is complete Windows may prompt you to restart the PC User manual 6 Use SpeechExec Note e By default the player window is displayed on top of other application windows This allows a transcriptionist to work in an other application such as Microsoft Word while the player window is visible in the foreground To change the position of the player when in compact mode move the mouse pointer to the area below the menu arrow hold the left mouse button and drag the toolbar to a different position e While the player window is open the Speech Exec window may be visible in the background but does not accept user input until transcrip tion is finished canceled or suspended 6 1 Transcription Important This chapter describes how to transcribe using the Philips foot control 2330 If another foot control model is used or the foot control s default configuration has been changed the behavior of foot control pedals may be different See Use the Philips foot control on2. foot control See Foot Control Configuration Wizard on page 17 for more information Q Tip If working in a network select the folder on a mapped network drive where the author s finished dictations are stored These will be your pending dictations Note It is possible to change these settings later using the Settings menu See Settings menu on page 16 for more information User manual 4 Overview 4 1 Main application window The work list module allows you to manage the dictation file list define dictation properties configure a Digital Pocket Memo and change various settings eo saeacenesee Folders ending dictations To Do 4 ivri059 dss 00 00 10 Ivri Transcription pending Fax Folder options Qe DPM 9620 H DPM options lt i m OO eain 16 selected 1 00 00 26 Total dictations with priority 1 sarah Transcriptionist 1 Menu bar The menu bar contains menu V fero Start downloading from a connected commands that perform various tasks such Digital Pocket Memo to a PC as to manage dictations make and change Apply and cancel the defined filter to settings and configure SpeechExec the dictation file list amp Refresh the information displayed in the Toolbar Many functions can be controlled work list using the toolbar buttons Submit the selected dictation file to an Start T
3. SpeechExec allows the customization of the behavior of the Player during transcription See Playback options on page 17 for more information 13 ak v a 0 Fa w 6 2 Finish suspend or cancel a transcription To mark a transcription as finished press and release the top pedal of the Philips foot control 2330 or click the FINISH button in the player window The dictation file is moved to the Finished dictations folder SpeechExec Transcribe or to the Archive folder SpeechExec Pro Transcribe Alternatively a dictation can be marked as suspended by clicking the X SUSPEND button in the player window Mark a dictation as suspended to interrupt transcription temporarily and continue later The recording is saved in the Suspended folder Clicking the CLOSE button cancels the transcription without saving changes 6 3 Instructions Instructions are recorded comments by the author that are directed to the person transcribing the dictation SpeechExec supports two types of instructions e Spoken instructions are stored within the dictation sound file at the position where the instruction was actually recorded Examples of spoken instructions might include the correct spelling of a name or technical term or instructions to insert a new paragraph e Special instructions are usually recorded at the start of a dictation with special information relating to the dictation Special 14 instructions are store
4. The Philips foot control 2330 has four pedals a left a middle a right and a top pedal By default the foot control 2330 has the following configuration Press and hold the left pedal to fast forward When forwarding reaches the desired position release the pedal 10 Press and release the middle pedal to start continuous playback Press the middle pedal again to stop playback Press and hold the right pedal for fast rewind When rewinding reaches the desired position release the pedal Press and release the top pedal to finish a dictation Tip Use the Foot Control Configuration Wizard to change the pedal functions to your preferred configuration See Foot Control Configuration Wizard on page 17 for more information If the middle pedal has been disabled with the Configuration Wizzard it can be secured with the plastic locking tabs included User manual 5 1 2 Foot control 2210 2310 2320 The foot controls 2210 2310 and 2320 have three pedals fast rewind fast forward and playback Ne 5 2 Use the Philips headphones The headphones are equipped with soft ear LFH 2210 2310 LFH 2320 cushions for wearing comfort and a hanging bracket that attaches the headphone to a monitor Press and hold the pedal for fast rewind When rewinding reaches the desired A Warning position release the pedal Listen at a moderate volume t
5. the keyboard 4 2 1 Safety e To avoid short circuit do not expose the product to rain or water Do not expose the device to excessive heat caused by heating equipment or direct sunlight e Protect the cables from being pinched particularly at plugs and the point where they exit from the device 2 2 Disposal of your old product e Your product is designed and manufactured with high quality materials and components that can be recycled and re used e When this crossed out wheeled bin symbol is attached to a product it indicates that the product is covered by the European Directive 2002 96 EG e Please become informed about the local separate collection system for electrical and electronic products e Please act according to your local rules and do not dispose of old products with your normal household waste The correct disposal of old products will help prevent potential negative consequences for the environment and human health User manual 3 Get started 3 1 System requirements e Pentium Ill 500 MHz and 512 MB RAM Recommended Pentium IV or similar 1 GHz and 1 GB RAM e 100 MB hard disk space for SpeechExec 250 MB for Microsoft NET Framework e One free USB port e Recommended minimum transfer rate for LAN 100 Mbit s e Windows Vista Windows XP with Service Pack 2 Windows 2000 with Service Pack 4 Note For all operating systems it is recommended that the latest service pack av
6. Foot control 2210 2310 2320 11 7 8 2 Download dictation files from an 5 2 Use the Philips headphones 11 FTP server 19 5 2 1 Change the ear cushions 11 7 8 3 Send and receive automatically 20 5 2 2 Install the hanging bracket 12 7 9 Submit dictation files to a speech 5 3 3 Download recordings from the recognition application 20 Digital Pocket Memo 12 7 10 Create author profiles for encrypted dictations 20 6 Use SpeechExec 13 6 1 Transcription 13 8 Troubleshooting 21 6 2 Finish suspend or cancel a transcription 14 9 Technical support and warranty 22 User manual 3 2E v a 0 za w 1 Welcome Congratulations on your purchase and welcome to Philips To fully benefit from the service that Philips offers visit our Website for support information such as user manuals software downloads warranty information and more 2 Important This manual covers the basic installation of the SpeechExec software and its related use with the Philips foot control and headphones Not all devices mentioned in this manual are necessarily part of the package contents Descriptions of devices and accessories are for information only and do not require Philips to deliver any of these accessories with this package Note If a topic begins with this icon the described feature is available to users of SpeechExec Pro Transcribe only Q Tip For more information about using the SpeechExec software see the help function press F1 on
7. K button SpeechExec Transcribe only Select Delivery gt Options from the list on the left side and activate the option Receive dictations via email Click the gt Send and Receive button on the toolbar to download dictation files from your email account See Send and receive automatically on page 20 for more information about downloading dictation files automatically 2E v z 0 Z w 7 8 2 3 Download dictation files from an FTP server An FTP profile must be created before dictation files downloaded from an FTP server Click Settings gt General Settings on the menu bar to open the settings menu and select Delivery gt FTP from the list on the left side Click the Add button to add a new profile Enter a profile name and fill in the settings for the FTP server Click the OK button to save the settings Click the gt Send and Receive button on the toolbar to download dictation files from the FTP server See Send and receive automatically on page 20 for more information about downloading dictation files automatically 19 7 8 3 Send and receive automatically By default dictation files are downloaded only after clicking the lt gt Send and Receive button on the toolbar To receive dictation files automatically EJ Click Settings gt General Settings on the menu bar to open the settings menu and select Delivery gt Send Receive from the list on the left side E Activate the option Send Re
8. SpeechExec Transcribe SpeechExec Pro Transcribe Version 5 0 Fy gle SpeechExec My a SpeechExec B a E Pro Transcribe 5 0 1 Transcribe 5 0 PHILIPS _clss IS _oiss dist wwwphilips com dictation wwwphilips com dictation Installation disk 5 0 000 For Windows 2000 E For Windows 2000 SP Windows P SP2 S Windows XP SP2 S 4 Windows Vista Windows Visca a S S EN User manual 3 PHILIPS User manual 1 Welcome 4 6 3 Instructions 6 3 1 Play back a spoken instruction 2 Important 4 63 2 Play back a special instruction 14 2 1 Safety 4 64 Delete a dictation file 15 2 2 Disposal of your old product 4 65 8 Attach a document to a dictation file 15 3 Get started 5 3 1 System requirements 5 7 Use more of SpeechExec 16 3 2 Installation 5 7 1 Settings menu 16 3 3 Start SpeechExec 6 72 Digital Pocket Memo Configuration 3 4 Create a user profile 6 Wizard 16 7 3 Configure the download process 4 Overview 7 from the Digital Pocket Memo 17 4 1 Main application window 7 74 Foot Control Configuration Wizard 17 4 2 Player window 8 7 5 Playback options 17 7 6 Notifications and reminders 18 5 Work with Philips hardware 7 7 Keyboard shortcuts 18 devices 10 78 Receive dictation files by email or 5 1 Use the Philips foot control 10 from an FTP server 19 5 1 1 Foot control 2330 10 7 8 1 Receive dictation files by email 19 5 1 2
9. ailable be installed before installing SpeechExec 3 2 Installation Important e Administrator rights are required to install the software For more help contact your administrator e During installation you will be prompted to connect the USB Smart Key to an USB port of the PC The license on the USB Smart Key can be transferred to the PC or kept on the USB Smart Key during installation The license can also be transferred to the PC or back to the USB Smart Key later by clicking Help gt License information on the menu bar User manual If the license has been transferred to the PC and is lost due to a hardware problem e g hard disk damage or formatting a 30 day trial license can be installed with the same USB Smart Key To restore a full license for SpeechExec Pro Transcribe the USB Smart Key has a red label contact your dealer To restore a full license for SpeechExec Transcribe the USB Smart Key has a green label visit www dictation philips com license for more information E Turn on the PC E Plug the headphones into the socket and the foot control into a free USB port B amp Connect the USB plug of the Digital Pocket Memo to a free USB port The New Hardware Found message is displayed and installation will proceed automatically Note If the message does not appear verify if the USB port is enabled in the BIOS of the system See the hardware documentation for details or contact your h
10. anual 7 4 Foot Control Configuration Wizard Use the Foot Control Configuration Wizard to change the pedal functions to your preferred configuration ae v a 0 za w EJ Connect the foot control to the PC B Start Philips SpeechExec Transcribe software E Click Settings gt General Settings on the menu bar of SpeechExec to open the settings menu and select Foot Control configuration gt Foot Control Wizard from the list on the left side EJ Click the Start Wizard button to open the wizard Follow the on screen instructions to customize the foot control H Click the Finish button to close the wizard and save the new settings 7 5 Playback options The behavior of the Player can be adjusted to the user s preferences SpeechExec allows playback options to be customized such as acoustic feedback during fast forward or rewind winding speed auto backspace and acoustic notification for spoken instructions EJ Click Settings gt General Settings on the menu bar to open the settings menu and select Player gt Playback from the list on the left side B Define the preferred behavior for the player e Acoustic feedback activate this option to hear the recording during fast forward or rewinding 17 e Winding speed set the speed for rewind and fast forward e Auto backspace activate this option and specify the number of seconds to rewind a sound file when restarting playback e Acoustic notification of s
11. ardware vendor EJ Restart the PC when prompted by Windows H Insert the installation CD for SpeechExec in the CD ROM drive The set up program should start automatically If it does not open the CD contents in Windows Explorer and double click the autorun exe file Click the Install button Follow the on screen instructions of the set up program to install SpeechExec on the PC Jo 5 ab v o za w 3 3 Start SpeechExec To manually start the program open the Windows start menu in Windows and select Programs gt SpeechExec Pro Transcribe If the option to start the program automatically was selected in the settings menu start the program by clicking the amp icon in the notification area of the Windows task bar 3 4 Create a user profile When using SpeechExec for the first time a wizard guides you through the step by step configuration process to create a new user profile and configure your initial key settings Follow the on screen instructions to e Specify a user name The user name identifies the user who last worked on the dictation file e Set the destination folder on the PC for Pending dictations Pending dictations will be listed in the To Do folder in the work list The To Do folder organizes all your input folders into one simulated overview folder e Configure settings for the new dictation notification in your To Do folder e Start another wizard to configure a Philips
12. ceive automatically and set a time interval E Click the OK button to save the settings 7 9 Submit dictation files to a speech recognition application If a speech recognition system such as SpeechMagic or Dragon Naturally Speaking is installed on the PC the Submit for Speech Recognition button is available on the toolbar Notes e Encrypted dictation files must be decrypted before they are submitted for speech recognition e Speech recognition is not supported for dictation files with the following recording formats e way files with a sampling rate of less than 11kHz e dss files recorded in Long Play or Long Play mobile format 20 7 10 Create author profiles for encrypted dictations When working with encrypted dictations it is recommended that users set up author profiles Author profiles are used to identify dictation files for individual authors EJ Click Settings gt General Settings on the menu bar to open the settings menu and select Rules gt Author profiles from the list on the left side B Click the Add button The New Author Profile dialog is displayed E Enter the author s name specify a folder where the dictation files received from the author will be stored and enter the author s password to decrypt encrypted dictation files automatically EJ Click OK to save the profile and close the dialog S New Author Profile Destination folder Location of dictations r
13. copy the driver to the PC E On the last page of the wizard click Finish to complete the installation 2x v 0 za w Drive letter conflict with the Digital Pocket Memo When installing the Digital Pocket Memo on a PC with Windows XRP the operating system automatically assigns a drive for the Digital Pocket Memo This drive appears as a removable disk in Windows Explorer Sometimes the drive letter assignment for the Digital Pocket Memo conflicts with an existing drive letter mapping this is why the Digital Pocket Memo cannot be seen in Windows Explorer and SpeechExec displays the status as DPM disconnected Solution Map all network drives starting with drive letters Z Y X in reverse alphabetical order 21 9 Technical support and warranty This Philips product was designed and manufactured to the highest quality standards If your Philips product is not working correctly or is defective contact your supplying Philips Speech Processing dealer who will provide you with the necessary information on how to proceed If you have questions that your dealer cannot answer or any other related question visit www philips com dictation to contact us No components are user serviceable Do not open or remove covers and do not insert objects not suitable for the specific connectors Repairs may be made only by Philips service centers and official repair facilities Failure to do so will void any war
14. ctation Keyboard and SpeechMike function button shortcuts 2 Enciyption Here you can define keyboard shortcuts for your actions and if available G Rules set up the SpeechMike function buttons Delivery Activate SpeechE ec shortcuts tal ipl elton poze al Tone Fast Foward Fast Rewi eta Go to previous spoken instruction Notification Gate Dictation list Suspend dictation Visibility Close dictation Folders To assign a keystroke or SpeechMike function button to the selected next spoken instruction Finish dictation action press the shortcut key combination or the SpeechMike function Barcode settings aa K FootControl Configuration DPM DT Configuration Ates Player ok 7 8 Receive dictation files by email or from an FTP server SpeechExec allows dictation files to be received via email or downloaded from an FTP server directly into SpeechExec s dictation list 7 8 1 Receive dictation files by email An email profile must be created before dictation files can be received via email EJ Click Settings gt General Settings on the menu bar to open the settings menu and select Delivery gt Email from the list on the left side A Click the Add button to add a new pro User manual file Select a type of profile enter a profile name and click the OK button The settings window for the selected profile is displayed Enter the settings for the selected profile and click the O
15. ctation file arrives E Activate the option Reminder on and specify a time interval to be notified by a dialog box about dictation files waiting for transcription EJ Click OK to save the settings and close the dialog box General Settings 8 Dictation ee Ereman Define how you want to be notified when a dictation is ready to be E Puer transcribed E Delivery T Statup High priority dictations only Layout Visual notification Notification Purge Sound notification File operations S Dictation list Shortcuts Visibility Farindar Folders Barcode settings aE Cee H FootControl Configuration Remind every g DPM DT Configuration Player 7 Automatic closing Close notification reminder message automatically Display message for 15 3 seconds Cancel 7 7 Keyboard shortcuts Keyboard shortcuts save time because it is not necessary to move your hands from the keyboard to use the mouse To create a new shortcut E Click on Settings gt General Settings on the menu bar to open the settings menu and select Worklist gt Shortcuts from the list on the left side A list with the combinations User manual of keys and actions that have been assigned and can be assigned is displayed on the right side B Select an action from the list press the keystroke combination to assign and click Assign E To delete a shortcut select the shortcut from the list and click Remove A General Settings Di
16. d in a separate sound file Examples of special instructions might include document formatting instructions names of individuals to receive copies or delivery instructions 6 3 1 Play back a spoken instruction A spoken instruction is stored in the dictation file at the position where the instruction was actually recorded It is displayed as a light blue bar in the position slider E Click the I PLAY PAUSE button to play back a spoken instruction like any other part of the dictation A Click the amp button to jump to the previous spoken instruction El Click the H button to jump to the next spoken instruction 6 3 2 amp Play back a special instruction In the player window the P icon to right of the position slider indicates that the recording contains a special instruction EJ Click the button in the player window to play back the special instruction H Click the button again to stop playing back the special instruction User manual 6 4 Delete a dictation file Note Follow these steps to delete a dictation file Files with the extension xml sfd dir dll exe bat and com cannot be attached EJ Select the dictation files to be deleted in the work list To select more than one file press and hold SHIFT on the keyboard and click on the files to be selected A Click on Edit gt Delete on the menu bar to delete the selected dictation files 6 5 Attach a document to a dictati
17. eceived by email FTP DPM download Use destination folder Password Click here to set or change the decryption password Password OK J Cancel Help User manual 8 Troubleshooting The PC sound system is not functioning When connected a SpeechMike or a Digital Pocket Memo will also act as USB sound de vices To configure the sound system of a PC as the default device click on Settings gt Sound and Audio Device Properties to open the Windows sound settings Select Audio and choose the sound system of the PC as the default selection Mark the Use only default devices option Cannot connect the Digital Pocket Memo to the PC Ensure that the USB drivers are installed correctly If the installation of the USB driver was not completed or the Unknown device detected process was canceled the first time the Digital Pocket Memo was connected to the PC proceed as follows Connect the Digital Pocket Memo to the PC EA Click on Start gt Settings gt Control Panel gt System gt Device Manager E Look for an unknown USB device in the list EJ Select the Unknown Device and click Remove H Click OK and close the Control Panel window a Disconnect the Digital Pocket Memo and reconnect it The Add New Hardware Wizard will open automatically Click Next Follow the instructions on the screen When the User manual wizard detects the driver USB Mass Storage Device click Next to
18. er module allows the playback of sound files created with SpeechExec Pro Dictate or a Digital Pocket Memo 00 00 00 Length Finish a i Suspend a A T Position Piel Compact mode 8 User manual Title bar Displays the file name Menu bar button Contains menu com mands to display the dictation properties and audio settings mark the dictation as suspended or finished switch the player to expanded mode or close the player window Toolbar Most functions available in the player window can be controlled by these buttons Ef Displays the dictation properties dialog ij amp Displays the audio settings dialog Adjusts playback volume a Adjusts playback speed na Adjusts the playback tone bq Switches between Stereo Mono Left and Right channel mode during playback Opens the help function Instructions Instructions are recorded com ments by the author that are directed to the person transcribing the dictation file See Instructions on page 14 for more information b g Play back special instruction t Jump to the previous spoken instruction Jump to the next spoken instruction Position slider Displays file information such as file length and the current position in the sound file during playback The length of the dictation is displayed in HH MM SS hours minutes seconds to the right of the slider Audio volume meter Displays the audio output level Use
19. gs on the menu bar of SpeechExec to open the settings menu and select DPM DT Configuration gt DPM Wizard from the list on the left side EJ Click the Start Wizard button to open the wizard Follow the on screen instructions to customize the Digital Pocket Memo H Click the Finish button to close the wizard and confirm the transfer of the new settings to the Digital Pocket Memo User manual 7 3 Configure the download process from the Digital Pocket Memo How and which files are downloaded after a Digital Pocket Memo is connected can be configured in the settings menu or the Configuration Wizard E Connect the Digital Pocket Memo to the PC using the USB cable EA Click Settings gt General Settings on the menu bar select DPM DT Configuration gt DPM Settings from the list on the left side E Click the Start button The DPM configuration dialog is displayed in a new window Select Download in the left pane Select which files will be downloaded download file type All files e EOL recordings marked as finished end of letter e File selection SpeechExec prompts the selection of specific files to be downloaded e File with keyword 1 specify a keyword The download settings also allow the user to specify if files will be deleted on the Digital Pocket Memo after they are downloaded Click OK to save the settings and confirm the transfer of the new settings to the Digital Pocket Memo User m
20. o avoid hearing Press and hold the pedal to fast forward damage When forwarding reaches the desired position release the pedal The pedal starts playback The behavior for 5 2 1 Change the ear cushions starting and stopping playback depends on Follow the illustration below to change the ear the setting of the playback switch on the cushions underside of the foot control e N Neutral position Press and hold the right pedal for playback When the pedal is released playback is stopped a T Toggle position Press and release the right pedal to start continuous playback Press the right pedal again to stop playback 4 Ji zo Guay User manual 5 2 2 Install the hanging bracket Follow the illustration below to install the hanging bracket T ce ALKOHOL ALCOHOL 5 3 Download recordings from the Digital Pocket Memo The Digital Pocket Memo can be used to create dictation files and then download them into the SpeechExec workflow E Make a recording with the Digital Pocket Memo B Start SpeechExec E Connect the Digital Pocket Memo to the PC using the USB cable or the optional USB docking station EJ By default the dictation files on the Digital Pocket Memo will be downloaded automatically and moved to the Pending dictations folder and listed in the To Do folder of the work list 12
21. on file SpeechExec allows a document such as transcribed text to be attached to a dictation file EJ Select the dictation file in the dictation list to which the document should be attached E Click Edit gt Attach document on the menu bar and select the document to be attached A copy of the selected file is saved in the SpeechExec user folder and renamed to the name of the dictation file If the dictation file already has a file attached the user is asked to overwrite the existing file A paper clip icon in the work list indicates that a dictation has a file attached E To open the attached file select a dictation file in the dictation list and click the button on the toolbar EJ To remove an attached file from the dictation file click Edit gt Detach document on the menu bar and specify the drive and directory in which to store the file User manual 15 aE v a 0 za w 7 Use more of SpeechExec 7 1 Settings menu The General Settings dialog allows the personalization of a variety of application settings such as dictation options encryption user profiles delivery rules software updates and work list options It also allows the configuration of a SpeechMike as well as a foot control Digital Pocket Memo or Digital Desktop and recorder player settings EJ Click Settings gt General Settings on the menu bar to open the settings menu The left pane contains the list of the available settings H Selec
22. page 10 for more information about other models of the Philips foot control EJ Connect the foot control to be PC A In the SpeechExec window select a dictation file from the list and click the amp button on the toolbar The player window User manual is displayed and the status changes to Transcription in progress If a word processing program for transcription such as Microsoft Word is defined in the settings menu it will also open see Settings menu on page 16 for more information To start playback press and release the middle pedal of the foot control or click the bl PLAY PAUSE button on the player toolbar To stop playback press the middle pedal of the foot control again or click the PI PLAY PAUSE button on the player toolbar To fast rewind press and hold the right pedal of the foot control or click the l button on the player toolbar When rewinding reaches the desired position release the pedal or click the 4 PLAY PAUSE button on the player toolbar To fast forward press and hold the left pedal of the foot control or click the 4 button on the player toolbar When forwarding reaches the desired position release the pedal or click the PI PLAY PAUSE button on the player toolbar To stop working press and release the top pedal of the foot control to finish a dictation or click the FINISH the X SUSPEND or the CLOSE button on the player toolbar See the next chapter for more information Q Tip
23. poken instruction activate this option to hear a beep at the start of a spoken instruction during playback E Click OK to save the settings and close the dialog box General Settings Dictation 8 Encwyption HE Rules Unio Winding speed 5 30 Worklist 5 5 FootControl Configuration Playback settings Acoustic feedback Autobackspace H4 DPM DT Configuration Player Auto backspace value Audio device settings Options Appearance secondls Acoustic notification of spoken instruction OK Cancel 7 6 Notifications and reminders SpeechExec can alert the transcriptionist when new dictation files arrive in the To Do folder and remind of untranscribed dictation files A visual signal acoustic sound beep or both can alert a transcriptionist when a new dictation is available for transcription EJ Click Settings gt General Settings on the menu bar to open the settings menu and select Worklist gt Notification from the list on the left side A Define the preferred type of notification for new dictation files e High priority dictations only receive notifications for dictations that have a 18 priority value equal to or greater than the threshold defined under General Settings gt Worklist gt Dictation list e Visual notification a dialog box will be displayed when a new dictation file arrives e Sound notification an audio signal will play when a new di
24. r manual Control and positioning buttons Fil Start pause playback Stop the current action Jump to the beginning of the dictation s Fast rewind Fe Fast forward Jump to the end of the dictation 2E v 0 za w The icon indicates that the recording contains a special instruction Finish Close the dictation file and mark the transcription as finished The dictation file is moved to the Finished dictations folder SpeechExec Transcribe or to the Archive folder SpeechExec Pro Transcribe Suspend X Close the dictation file and mark it as suspended meaning that work on the dictation file is interrupted temporarily and will be continued at a later time The dictation file is saved in the Suspended folder Close X Close the dictation file without saving the changes that have been made to it Note The player window can be displayed in compact default setting or expanded mode Some toolbar buttons are not available in compact mode To switch to the expanded mode click the W button in the top left corner and select Expanded Mode 5 Work with Philips hardware devices Philips hardware devices such as foot controls headphones and the Digital Pocket Memo are designed for compatibility with SpeechExec 5 1 Use the Philips foot control The Philips foot control is designed to offer an ergonomic hands free tool for playback of files for transcription 5 1 1 Foot control 2330
25. ranscription open the selected installed speech recognition software _ dictation in the player 2 Open the help function Start stop playback of the selected dictation file Folder list The folder list displays the folder p Play Special Instruction structure The structure depends on personal Displays the dictation properties of a file or pre configured settings Click the plus sign e 0 Open an attached document at the left of a folder to expand the tree and lt gt Send and receive emails with dictations display a folder s sub folders via a connected email system User manual 7 Dictation file list The dictation file list displays information about the dictation files stored in the selected folder The columns display the properties of the dictation files Change the focus between the tree view and the dictation list view by clicking inside each pane users to display and play back dictation files stored on the Digital Pocket Memo and to configure settings on the connected device Status bar The status bar at the bottom of the window displays information on dictation management such as the number of dictation files in the selected folder the number of dictation files with priority status assigned and the name and role of the current user 5 Pro Digital Pocket Memo device display The Digital Pocket Memo display appears when a Digital Pocket Memo is connected It allows 4 2 Player window The play
26. ranty stated or implied Any operation expressly prohibited in this manual any adjustments or assembly procedures not recommended or authorized in this manual will void the warranty 22 Disclaimer and Notices Philips performs extensive testing with the most popular configurations However since PC add ons and device drivers are updated continually conflict free operation cannot be guaranteed User manual
27. t an option in the list to display the associated options on the right pane E Click Apply to save the changes or click OK to save the settings and close the dialog General Settings Dictation Automatic conversion Dictation properties Document link Dictation finished Transcription finished General configuration Here you can choose between DSS and DSS Pro options The recording of DSS Pro dictations and using DSS Pro encryption on dictations are only available by selecting the DSS Pro option O Classic DSS DSS Pio E Enciyption PE Rules E Delvey Updates 5 Workist SpeechMike Configuration HB FootControl Configuration DPM DT Configuration amp Reecorder Player ok Cancel Important All or some of the settings can be pre configured and locked by your system administrator Locked settings are read only 16 7 2 Digital Pocket Memo Configuration Wizard The Digital Pocket Memo Configuration Wizard guides users through the device configurations and settings of their Digital Pocket Memo The wizard assists users in configuring the time format sound feedback voice activated recording display appearance standard or advanced display mode the recording format microphone sensitivity author names and settings for file download to the PC E Connect the Digital Pocket Memo to the PC using a USB cable B Start Philips SpeechExec software E Click Settings gt General Settin
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