Addendum to Premier Payroll User Manual
Contents
1. Group ml Employee Contact Numbers Gender sad z Marital Status Married Cel Mumbar Emp Status New Y de ATE ome 0171172009 Date Engaged Business Number Service Total Year s Month s E Mail Address Close e Fields on this screen Please note that the fields mentioned below as mandatory or optional are system specific and may therefore still be mandatory for IRP5 purposes Title Initials and Surname Mandatory Enter the employee s title initials up to two for IRP5 purposes and surname First Name Mandatory Enter the employee s first name Up to 35 characters can be entered Second Name Optional Enter the employee s second name if applicable a maximum of two names required for IRP5 purposes Up to 35 characters can be entered 24 Addendum to Premier Payroll Manual s 2009 Softline VIP Softline VIP Also Known As Optional Enter the name by which the employee is known Spouse s Name Optional If the employee is married the spouse s name may be entered here If a spouse s name is entered the Marital Status will automatically default to Married ID Number Optional The employee s ID Number entered here is printed on the IRP5 and is required for UIF The Unemployment Insurance Fund will only pay benefits to employees who have contributed to UIF and benefits will be based on the UIF Remuneration on which the contributions were calculated The2. Prev Tax Year Manual e syFile Issued r Include for IRP5 Resubmission Assessment Year eo Cancel If all details have been completed click on Continuel You will proceed to the Payment Details Tab as the next step to complete on the Basic Employee Information Screen 3 Softline VIP Addendum to Premier Payroll Manual 9 O 2009 Softline VIP Payment Details Tab The Payment Details Tab is used to specify how the employee will be paid e g by Cheque Cash ACB or Bank List and includes the employee s banking details The only mandatory field indicated in yanl is the Pay Method field Payment Details Tab Personal Details Address Details Statutory Details Payment Details Analysis Details Benefit Details Click on the magnifying glass for Bank Codes Pay Method Cheque A E a available or click on the Type of Account None X a a Branch Code al Bank Name Bank Branch Name Account Number Account Holder Name Account Holder Relationship None X Cancel If all details have been completed click on Continue You will proceed to the Analysis Details Tab if this screen has been selected as part of the Add Employee Cycle on the Add Employee Control Screen 10 Addendum to Premier Payroll Manual s 2009 Softline VIP Softline VIP Analysis Details Tab The Analysis Details Tab will allow you to link the employee to spec
3. 0 00 Employee 0 009 Company 0 00 Company _ 0 00 Annual Salary 250000 00 Total Employee 00 Current Period Total Employee oo Current Period Total Company 10000 00 NOT included Total Company 00 NOT included m Medical Aid Bonus Information Start Date 01 03 2009 Annual Bonus Calc in Month 2 Base Month 9 Depandants 3 Salary for Bonus Loo Fields on this screen Pension Start Date Optional The Pension Start Date must be entered if Pension Deductions are to be made for the employee If a future Start Date is entered Pension Deductions will only start on the specified date Methods of Calculation may be set up for Pension contributions Employee Optional If the Pension is to be calculated only on the Fixed Salary Wage Line 01 Column 1 on the Payslip Screen of the employee the percentages for the Employee Deduction may be entered here If a Method of Calculation is used this field should be left blank 3 Softline VIP Addendum to Premier Payroll Manual 41 O 2009 Softline VIP Company Optional If the Pension is to be calculated only on the Fixed Salary Wage Line 01 Column 1 on the Payslip Screen of the employee the percentages for the Company Contribution may be entered here If a Method of Calculation is used this field should be left blank Annual Salary Optional This field is used in conjunction with a Pension Month on the Basic Compa
4. employee s 13 digit bar coded Identity Number is used to record the contributions in the UIF database and also to access the information on the database when the benefits are calculated It is therefore essential that you have a valid 13 digit bar coded Identity Numbers for all your South African employees to enable them to claim benefits Date of Birth Mandatory If an ID Number is entered the Date of Birth will default automatically The format in which the date must be entered will be shown at the bottom of the screen You will not be allowed to leave this field blank since it is necessary for determining the employee s age for tax calculations etc Date of Birth should correspond to the first 6 digits of the ID Number for IRP5 purposes Actual Age System Generated The employee s actual age as at the end of the current period is displayed in brackets next to the Date of Birth field Passport Number Optional Enter the Passport number of the employee Passport Country Optional Enter the Passport Country of the employee A code is entered for the country e g AUS for Australia After the code has been entered it can be viewed in the Lookup List Language Mandatory Select English or Alternate This is used to print the English or the Alternate descriptions on the Payslip The English Alternate descriptions are entered on the Earning Deduction Definition Screens Group Optional Enter the applicable race of the employee A f
5. Advanced Access Control with Zones Enter the y Zone Code e g MAN for Management or click on the to list existing Codes that have already been defined For a new Code you will be prompted to enter the Report and Screen descriptions If you are using Zone Codes and you do not enter a Zone Code for an employee all operators will have access to the employee s information Infoslips Manager Optional The Manager Codes are used mainly for Infoslips a separate module Here you can create Manager Codes that can be up to eight alpha numeric characters long You can allocate an employee who exists in any Company within that Directory to the Manager Code This screen will pick up the selected employee s contact details as found on the Employee Additional Information Screen on the Employee Information Screen including the e mail address If you are licenced for the VIP InfoSlips Module extra options for Infoslips will be displayed You can choose that the employee will have No Infoslip a Standard Infoslip or a Consolidated I nfoslip There is also an option available to enter a Unique Infoslip ID 40 Addendum to Premier Payroll Manual s 2009 Softline VIP Softline VIP Benefit Details Tab Personal Details Address Details Statutory Details Payment Details Analysis Details Benefit Details Pension Provident Start Date 0170372009 _ Start Date Employee
6. Learners under the Skills Development Levy Act who receive Remuneration Repatriated Foreign employees who must be repatriated at the end of their Contract of Service Temporary Employees Temporary employees who work less than 24 hours per month Note that this is not the same as the definition of Part time for Tax purposes which is less than 22 hours per week Independent Contractor For employees who are NOT Independent Contractors for Tax purposes but could be Independent Contractors in terms of Labour Law Legal Entity For employees who are NOT Legal Entities for Tax purposes but could be Legal Entities in terms of Labour Law 34 Addendum to Premier Payroll Manual 2009 Softline VIP Softline VIP The following UIF Status Indicators are set programmatically and are shown in the EMP201 Report Commission Only When the employee has ONLY Commission Earnings indicated by IRP5 code 3606 Pension Only When the employee has ONLY Pension Earnings indicated by IRP5 code 3603 Independent Contractor When the employee s Tax Status is Independent Contractor Legal Entity When the employee s Tax Status is PSP Company or PSP Trust or if Gender is Trust or Company CC No Income No Income if the employee has no income for this period Seasonal Worker Optional Select Y tick this field if the employee is regarded as a Seasonal Worker Leamer Excluded for Skills Levy Optional S
7. Non Resident and for the time during which he is considered a Resident for the specific Tax Year 44 Addendum to Premier Payroll Manual j 2009 Softline VIP Softline VIP Setting the Tax Status to Foreign Income On the Statutory Details Tab of the Basic Employee Information screen IS type Fl for Foreign Income in the Routing Box at the bottom of the screen Close QF KK The following message will be displayed Softline VIP x gt Flag this employee for Foreign Income y Nature of person will be M on IRP5 If you select Ves the Fl indicator will appear on the Statutory Details Tab next to the Tax Status field Tax Status FI Statutory Tables Any of the Tax Statuses Statutory Directive etc can be used with the Foreign Income indicator Remove the FI indicator by typing FI in the Routing Box at the bottom of the screen Softline VIP Addendum to Premier Payroll Manual 45 3 O 2009 Softline VIP
8. all the information that was entered on the default screens when the new employee s details were entered This screen displays exactly what will be printed on the employee s payslip The Tax Gross and Nett Salary are immediately calculated as input is done on the Payslip Screen Payslip Screen KK O 402 9 CO En E A a E E El ie 9 os m Summary Earnings Deductions Perks Tax Co Contr Salary Cost EARNINGS SUMMARY DEDUCTIONS SUMMARY Current Previous YTD gt 12974 96 12974 96 ULA 124 78 3508 40 3508 40 Desc Current Previous 46778 60 46778 60 Totals 46778 60 17158 14 Nett Salary 29620 46 00 DO 29620 46 Close Routing a For an explanation of all fields on this screen see Payslip Screen PS in your Premier Payroll User Manual Softline VIP Addendum to Premier Payroll Manual 17 3 O 2009 Softline VIP The default Add Employee Cycle has now been completed If any additional screens have been selected on the Add Employee Control Screen these screens will display in order of selection part of your default Add Employee Cycle If you are licenced for the Job Management Module Q If you are licenced for the Deloitte Interface the Deloitte Interface Screen DI will also form the Job Screen J OB will also form part of your default Add Employee Cycle Once you have completed all screens in the default c
9. entered here Any one of these four amounts can be entered or changed and the others will automatically be recalculated The standard Working Hours per Pay Scale Period and the Working Hours per Current Notch Day both of which are mandatory Review Period fields are displayed here Working Hours per Month Working Hours per Day Annual Basic Salary Monthly Basic Salary Rate per Day Pay Package 0000 Enter the default number of shifts rl o ARE asics on this screen if you are going to Charge Out Rate Hour 0000 Shifts per Period accumulate the shifts worked for an employee z a r Increase History Annual Monthly Monthly Effective Salary Salary Increase Date EA r Future Increase The Charge out Rate Hour can be used if an employee gets paid at more than one Rate per Hour For an explanation of all fields on this screen see Employee Increase Screen INC in your Premier Payroll User Manual If all details have been completed click on Continuej You will proceed to the Payslip Screen PS if this screen has been selected as part of the Add Employee Cycle on the Add Employee Control Screen 16 Addendum to Premier Payroll Manual s 2009 Softline VIP Softline VIP Payslip Screen PS This screen displays the employee s current payslip information It shows the result of
10. in the future If a future date is entered Medical Aid Deductions will only start on the specified date Base Month Optional This is the calendar month for the Salary on which the Medical Aid calculation must be based when using a Table Method type Dependants Optional The Medical Aid dependants must be entered here to ensure the correct Medical Aid Deduction is calculated No distinction is made between adult and child dependants on this field 42 Addendum to Premier Payroll Manual s 2009 Softline VIP Softline VIP Provident Fund Start Date Optional The Provident Fund Start Date must be entered if Provident Fund Deductions are to be made for the employee If a future Start Date is entered Provident Fund Deductions will only start on the specified date Methods of Calculation may be set up for Provident Fund contributions Employee Optional If the Provident Fund is to be calculated only on the Fixed Salary Wage Line 01 Column 1 on the Payslip Screen of the employee the percentages for the Employee Deduction may be entered here If a Method of Calculation is used this field should be left blank Company Optional If the Provident Fund is to be calculated only on the Fixed Salary Wage Line 01 Column 1 on the Payslip Screen of the employee the percentages for the Company Contribution may be entered here If a Method of Calculation is used this field should be left blank Total Employee Current Period no
11. must be correct since it affects the tax calculation The number of periods in service is displayed in the adjacent block As soon as the Date Engaged is entered or changed a message will inform you that the IRP5 Start Date on the Statutory Details Tab has been adjusted Softline VIP i The IRPS Start Date on the Statutory Details is set to 15 11 2009 Please confirm that this is correct 26 Addendum to Premier Payroll Manual A O 2009 Softline VIP D Softline VIP Service Total System Generated The total periods in service will be calculated automatically by VIP using the Date Engaged of the employee Emergency Contact Details Optional The details of the person to contact in case of an emergency are entered here e Name and Surname of the person that should be contacted in case of an emergency e Cell Number of the person and e Work Telephone Number of the person Employee Contact Details Optional Enter the contact details of the employee here e Cell Phone Number e Fax Number e Home Telephone Number and e Business Telephone Number E Mail Address Optional Enter the e mail address of the employee here ftlin Addendum to Premier Payroll Manual 3 Softline VIP 2009 Softline VIP 27 Address Details Tab Personal Details Address Details Statutory Details Payment Details Analysis Details Benefit Details Reporting Address Linked To Residential Address v Report Addres
12. Addendum to Premier Payroll User Manual Basic Employee Information Screen VIP PAYROLL SA s leading payroll service provider Copyright Notice Copyright 2009 by Softline VIP hereinafter referred to as VIP Payroll under the Copyright Law of the Republic of South Africa No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into a human or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the express permission in writing of Softline VIP Disclaimer Softline VIP makes no representation or warranties with respect to the contents hereof Further Softline VIP reserves the right to revise this publication and to make changes in the content hereof from time to time without obligation to notify any person or organisation of such revision or change The sole purpose of this document is to provide the users of the Premier Payroll System with adequate information about the Basic Employee Information Screen The use of this document for any other use is prohibited Addendum to Premier Payroll User Manual 2009 Basic Employee Information Screen Published by Softline VIP PO Box 38017 Garsfontein East Pretoria 0060 Trademarks Notice Windows is a trademark of Microsoft Corporation Softline VIP Addendum to Premier Payroll User Manual Basic Employee Information Screen Conten
13. IP 3 Softline VIP Basic Employee I nformation Screen IS The Basic Employee Information Screen 1S is a mandatory screen in the Add New Employee Cycle The Basic Employee Information Screen IS contains the employee s fixed information and consists of the following tabs Personal Details Tab This screen includes fixed information such as the Surname First Name ID Number Date of Birth Gender Marital Status Date Engaged and important Contact Numbers All the mandatory fields are indicated in Eyan and you will not be able to exit this screen if these fields have not been completed Personal Details Tab Personal Details Address Details Statutory Details Payment Details Analysis Details Benefit Details Title Init Surname First Name Second Name Also Known As Spouse Names Emergency Contact Detail ID Number Name and Surname Date of Birth Passport Number A Passport Country Cell Number Language English Alternate Work Phone Group VE m Employee Contact Numbers _ a Elim Fax Number Gender Marital Status Emp Status Date Engaged New X Home Number Business Number Service Total Years Month s E Mail Address Cancel Use the lt Tab gt key to move between fields except for fields with Combo Boxes Once a mandatory field has been completed it will change from cyan to white Softline VIP Addendum to Prem
14. Postal Code Residential Address Linked To allows you to link the Residential Address to either the Work Address or Postal Address to minimize errors and input 28 Addendum to Premier Payroll Manual 2009 Softline VIP DSoftline VIP Postal Address Optional Enter the employee s postal address here You can specify the Type of Service the Postal Number the Street Number the Street Name Farm the Suburb District the City Town and the Postal Code Postal Address Linked To allows you to link the Postal Address to either the Work Address or the Residential Address to minimize error and input Work Address Optional A Work Address can be entered for the employee This is useful when a company has more than one branch and you can specify the address where the employee works The details for the Work Address can be entered or the employee can be linked to an existing Work Address Code Enter the code in the block or select a code from the options available ftlin Addendum to Premier Payroll Manual 29 3 Softline VIP 2009 Softline VIP Statutory Details Tab Personal Details Address Details Statutory Details Payment Details Analysis Details Benefit Details Directive Number 3 No of Tax Dep IRP5 Start Date 2009 09 01 Tax OID Tax Office Periods in Service for OID Year Excl Curr 9 Tax Number Tax Stat Statutory Tables v EL a UIF and SDL Legally Retired Directive UIF Status No Income x Direct
15. VIP A This Option must ONLY be selected if THIS record is for an Employee who is retired due to superannuation ill health or infirmity This will affect the Tax calculation Are you sure you want to Continue It is very important that you only click on Yes to continue if you are very sure that this option should be applied for the employee Once you have selected this option the A employee s tax will be calculated using VIP s Average Tax method and even if you untick this option it will remain like this indefinitely We recommend that you phone the VIP Call Centre for assistance when you want to apply this option for any of your employees Directive System Generated If Directive has been selected as the employee s Tax Status the percentage will be displayed here automatically The value cannot be adjusted in this field It can only be adjusted in the Tax Status field Directive Number Mandatory If and employee s Tax Status is Directive the Directive Number is a mandatory field 32 Addendum to Premier Payroll Manual 2009 Softline VIP Softline VIP No of Tax Dependants Optional This field is not used in the tax calculation and is therefore not mandatory IRP5 Start Date Mandatory When a new employee is added in the Current Tax Year the IRP5 Start Date will default to the employee s Date Engaged If the employee was already in service at the beginning of the Tax Year the IRP5 Start Date wil
16. ails Tab as It is recommended that you link directly to the source Address the next step to complete on the Basic Employee Information Screen 8 Addendum to Premier Payroll Manual 2009 Softline VIP Softline VIP Statutory Details Tab The Statutory Details Tab includes important information about Tax IRP5 s OID UIF SDL and RFI It is imperative that the information on this screen should be entered correctly as it will have a direct influence on the calculation of Tax UIF and SDL for the employee The only mandatory field indicated in yan is the Tax Status of the employee Statutory Details Tab Personal Details Address Details Statutory Details Payment Details Analysis Details Benefit Details oID Periods in Service for OID Year Excl Curr gj Tax Tax Office Tax Number Tax Status E UIF and SDL Legally Retired 5 Directive UIF Status JUIF E Directive Number 1 Seasonal Worker Directive Number 2 Leamer Excluded for Skills Levy m Directive Number 3 A No of Tax Dep o 2009 09 01 IRP5 Start Date Age Tax Year 33 yrs Retirement Funding RFI IRP5 Information Interim Issued LY Live Issued Linked to Method 0 ccumulated X RFI Adjustment 00 RFI Current o RFI Year to date a RFI Total YTD O0 Might be different to IRP5 NON RFI Total YTD ay figures due to truncation
17. as soon as you enter the percentage The Directive is only applicable for one Tax Year The Directive Number is a mandatory field Temporary Part Time The employee will be taxed at a fixed rate of 25 The IRP5 will indicate that the employee is taxed at a fixed rate The tax will print as PAYE and not SITE PAYE only The employee s tax is calculated according to the latest Statutory Rates but no SITE split calculation is done on the employee s IRP5 Independent Contractor No Tax This option is only allowed in prescribed cases and should not No tax is calculated for the employee and the words Independent Contractor are printed on the IT3 a generally be used PSP Company This is a Personal Service Provider registered as a Company and will be taxed at a rate of 33 The tax will print as PAYE and not SITE PSP Trust This is a Personal Service Provider registered as a Trust and will be taxed at a rate of 40 The tax will print as PAYE and not SITE PAYE Director Directors pay tax on remuneration received There will be no SITE split calculation on the Director s IRP5 The employee s tax is calculated according to the latest Statutory Rates No Tax Director Temporary Director A director that is not in Standard Employment with a company will pay tax at a rate of 25 Directive Director A director issued with a Directive will pay tax that is calculated using the percentag
18. assification purposes and for sorting reports Employees of companies affiliated to councils such as SEIFSA NIC and NBCRFI must be linked to a Job Grade as the Job Grade affects the Bonus and Leave Pay calculations Job Title Optional Enter the relevant Job Title Code e g FINM for Financial Manager or click on the a to get a list of options to choose from When you enter a new Job Title the system will prompt you to enter a description The Job Titles are user defined 3 Softline VIP Addendum to Premier Payroll Manual 39 O 2009 Softline VIP Category Optional This field may be used for classification purposes and for sorting reports Enter the relevant Category Code or click on the a to get a list of options to choose from The codes are user defined RSC Code Optional Regional Services Council Codes are no longer applicable but you may customise this field if required Department Optional This field may be used for classification purposes and for sorting reports Enter the Department Code v manually or click on the to get a list of options to choose from The codes are user defined Pay Point Optional This field may be used for classification purposes and for sorting reports Enter the Pay Point Code A manually or click on the to get a list of options to choose from The codes are user defined Zone code Optional This will only be displayed if your company is using
19. creen When linking the new employee to a particular Payslip Display Code only the applicable Earnings Deductions or Calculation Fields according to the Payslip Display Code will appear on the employee s Payslip The employee will also be automatically linked to the Methods of Calculation as specified for that Payslip Display Code 14 Addendum to Premier Payroll Manual s 2009 Softline VIP Softline VIP When the ES column is set to Y Yes the line will display on the employee s Payslip Screen and when the ES column is set to N No the line will not display on the employee s Payslip Screen The column serves therefore as an indication of whether the line will display on the employee s Payslip or not and will only display those Earnings and Deductions that have been set to Y Yes The column indicates the Method number to which the employee is linked for this particular Payslip Display Code For a detailed explanation of all fields on this screen see Employee Linking Screen MC in your Premier Payroll User Manual If all details have been completed click on Continuej You will proceed to the Increase Screen INC Softline VIP Addendum to Premier Payroll Manual 15 3 O 2009 Softline VIP Increase Screen INC The Increase Screen INC is a mandatory screen in the Add New Employee Cycle Increase Screen INC The employee s Annual Basic Fixed Salary Rate per Hour or Rate per Day can be
20. cters of selected Search Field Show Lookup List lv Enter the Employee Code Enter the exact code of the Employee record that you want to access e g 00012345 3 Softline VIP Addendum to Premier Payroll Manual 21 O 2009 Softline VIP Select Employee from the List Below Take note of the blue help message at the bottom of the Lookup List Click in List Box and type first characters of selected Search Field Show Lookup List Iv When you click anywhere in the List Box a search engine will be activated When you start typing an Entry Field will appear calling up the first employee that matches your entry the best and the List Box is shifted to display all employees applicable to your entry as you continue typing At this point you may accept the option in the Entry Field i e lt Enter gt to select the option or you may click on any other employee displayed in the List Box Example You want to search for employees according to Surname and you are searching for employee Bester Make sure that the Show List by option has been set to Surname Always take note of your selection under the Show List by option as the Entry field will be operating with the selected option Click anywhere in the List Box and start typing e g B for Bester Enter the Employee Code or Select Employee from the list below Show List by Surname C First Names Bester R Mr 001 C Known As Bolte 5 Mis 00 C 1D Number Bo
21. djustment line and will therefore be the actual amount printed on the IRP5 1T3 a certificate This field cannot be accessed The YTD RFI amount includes the following Year to Date RFI current RFI and any RFI adjustments Non RFI The Non RFI amount is the difference between the total taxable Remuneration of the employee and the RFI amount This field is not accessible and the calculation is done automatically 36 Addendum to Premier Payroll Manual 3 Softline VIP O 2009 Softline VIP Payment Details Tab Personal Details Address D etails Statutory Details Payment Details Analysis Details Benefit Details Pay Method ACB ajo Type of Account Cheque y Branch Code 2 _ 012345 Bank Name Standard Bank Bank Branch Name Mestre Account Number 1234567890 Account Holder Name J Smith Account Holder Relationship Own X Close e Fields on this screen Pay Method ACB Optional Specify how the employee s Salary Wage will be paid Available options are Cheque If this option is selected the Cheque printing option on the Reports menu may be used to print cheques directly from VIP or employees may be issued with manual cheques Cash Payments The user can print a Coinage Analysis for the company from the Reports Screen Softline VIP Addendum to Premier Payroll Manual 37 2009 Softline VIP ACB Transfers Details for ACB
22. e stated on the Directive This option is no longer in use Softline VIP Addendum to Premier Payroll Manual 31 2009 Softline VIP Labour Broker RP30 No tax will be calculated and at Tax Year end an IT3 a with the Code 07 Labour Broker with I RP30 will be printed Labour Broker no I RP30 This option is no longer in use Legally Retired for Tax purposes Optional You may select whether an employee is retired due to superannuation ill health or infirmity for tax benefit purposes Superannuation is an age related event that provides the right to retirement Ill health or infirmity means that an employee is retired due to illness sickness or some sort of medical condition Unlike employees over the age of 65 where the full Medical Aid Deduction may be regarded as a Tax benefit the Deduction that may be regarded as a Tax benefit is limited to the Medical Aid Capped Amount Legally Retired employees will never have a Medical Aid Fringe Benefit even if the company contributes an amount greater than the Capped Amount If a Legally Retired employee has a Medical Aid Deduction the Tax benefit that arises is limited to the Medical Aid Capped Amount When a Legally Retired employee actually turns 65 the full Medical Aid Deduction may be regarded as a Tax benefit as is the case for all employees over the age of 65 If you select Y tick this option the following message will be displayed Softline
23. ed Taken 0 0000 0 0000 02 Sick Leave 0 0000 0 0000 0 0000 0 00 01 11 201 a 03 Family 0 00 01 117201 0 0000 0 0000 0 0000 D4 Maternity 0 0000 0 0000 0 0000 k 0 0000 05 Study 0 0000 0 0000 0 0000 E 0 0000 06 O T Leave 0 0000 0 0000 0 0000 Ki 0 0000 07 Acc Leave 0 0000 0 0000 0 0000 08 Sick Hrs 0 0000 0 0000 0 0000 09 Lost Leave 0 0000 0 0000 0 0000 New Tin Close Routing sf View If you are not licenced for the Premier Leave Module only six lines will be available on this screen If you are licenced for the Premier Leave Module this screen will have up to 30 lines and fields For more information about all the fields on this screen see your Premier Payroll User Manual If all details have been completed click on Close You will proceed to the Employee Linking Screen MC if this screen has been selected as part of the Add Employee Cycle on the Add Employee Control Screen 3 Softline VIP Addendum to Premier Payroll Manual 13 O 2009 Softline VIP Employee Linking Screen MC On the Employee Linking Screen MC you have to link the employee to the Methods of Calculation that are required for him her Click in the column next to the Earning Deduction or Calculation Field where the method exists that the employee has to be linked to The methods
24. elect Y tick this field to exclude the employee from the calculation of the Skills Development Levy Retirement Funding I ncome RFI There are two ways of accumulating RFI in VIP e Using the Earning Definition Screen ED or e Using a Method of Calculation RFI fields Link to Method If a Method is used the employee must be linked to the correct Method in the Linked to Method Combo Box RFI Adjustment This field is available for entering RFI adjustments and can be accessed at any time to make the necessary adjustments This field would be used to adjust the RFI amounts to ensure that you have no negative Non RFI amounts at the end of February RFI Current The Current Period s RFI amount will automatically be displayed here The amount calculated here will depend on whether you have used the RFI indicators on the Earning Definition Screen ED or whether you have selected a Method of Calculation for the calculation of RFI ftlin Addendum to Premier Payroll Manual 35 3 Soft eVIP 2009 Softline VIP RFI Year to Date This is the Year to Date accumulated total for RFI excluding the Current Period This field cannot be accessed The Year to Date RFI field is updated automatically during each roll over according to the amounts in the Current Period field RFI Total YTD This is the Year to Date accumulated total for RFI including the Current Period This field also includes the total from the a
25. er in the Tax Year must be entered i e the Processing Periods from the first period in the Tax Year must be counted to establish which period is the Bonus Period Salary for Bonus Optional The Fixed Basic Salary from the Increase screen is accumulated in this field if the of Annual Salary for Bonus field has been completed on the Basic Company Information screen The Salary will accumulate according to the specifications on the Basic Company Information Screen and will automatically clear when rolling into the month following the Bonus month After this it will start accumulating again for the next financial year The Current Period is not included Foreign Income Employees R S A taxation is resident based The remuneration derived by a person in respect of rendering services outside the Republic for an employer is exempt from tax if such a person was outside the Republic for periods exceeding 183 full days in aggregate during any 12 month period and for a continuous period exceeding 60 full days during that period and those services were rendered during that period or periods Refer to the EMP10 Guidelines for Employers for the Current Tax Year for more information Separate certificates must be issued to an employee if the employee s Remuneration consists of Local and Foreign Remuneration for specified periods during a Tax Year This means that an employee must have separate VIP records for the time during which he is considered a
26. ier Payroll Manual 7 2009 Softline VIP If all details have been completed click on Continue You will proceed to the Address Details Tab as the next step to complete on the Basic Employee Information Screen Address Details Tab The Address Details Tab includes the Reporting Address Residential Address and Postal Address of the employee Only the Reporting Address is mandatory and coloured in cyan This Address is required to be completed for IRP5 reporting Address Details Tab It is recommended to default the Reporting Address to the Residential or Postal Address of the employee Personal Details Address Details Statutory Details Payment Details Analysis Details Benef Details Report Address 1 Report Address 2 Report Address 3 Reporting Address Linked To No Default X Residential Address Linked To No Default v Unit Number Complex Work Address Code af Unit Number Complex Street Number Street Name Farm Street Number Street Name Farm Suburb District Suburb District City Town Postal Code City Town Postal Code Postal Address Default From No Default X Type of Service Street Number Suburb District Postal Number Street Name Farm City Town If all details have been completed click on Postal Code Cancel Continue You will proceed to the Statutory Det
27. ific Analysis Codes e g the correct Department Pay Point Category Job Grade Job Title etc None of these fields are mandatory Analysis Details Tab Personal Details Address Details Statutory Details Payment Details Analysis Details Benefit Details Click on the magnifying glasses for the available Job Grade codes for the various Job Title Analysis Fields Make the relevant selections Category R S C Code Department A e A A A Paypoint InfoSlips Manager w Cancel If all details have been completed click on Continuej You will proceed to the Benefit Details Tab if this screen has been selected as part of the Add Employee Cycle on the Add Employee Control Screen 3 Softline VIP Addendum to Premier Payroll Manual 11 O 2009 Softline VIP Benefit Details Tab The details of all the Benefit Funds that the employee can be a member of will be entered on the Benefit Details Tab None of the fields on this screen is mandatory but it is imperative that the Start Dates for Pension Provident Fund and Medical Aid is entered if the employee is a beneficiary to these funds Benefit Details Tab Personal Details Address Details Statutory Details Payment Details Analysis Details Benefit Details Provident H Start Date Start Date Employee Employee 0 00 Company Company 0 00 Annual Salary Total Em
28. ign Income Employees cc cias 44 Chapter 1 In this Chapter e Basic Employee Information Screen o Add New Employee o Change Employee VIP PAYROLL SA s leading payroll service provider Addendum to Premier Payroll Manual 1 DSoftline VIP 2009 Softline VIP Addendum to Premier Payroll Manual H 2009 Softline VIP Softline VIP Basic Employee Information Screen It has been necessary to amend the Basic Employee Information Screen IS to cater for a number of new fields required by SARS for IRP5 IT3a Certificates These changes have been incorporated in the Update to 2 8a in May 2009 The Basic Employee Information Screen has been expanded to consist of the following tabs e Personal Details e Address Details e Statutory Details e Payment Details e Analysis Details and e Benefit Details All the information previously contained on the Basic Employee Information Screen the Employee Additional Information Screen and the Employee Miscellaneous Screen has been moved to one of these tabs This also means that the Employee Miscellaneous Screen MIS has fallen away The Basic Employee Information Screen 1S is of importance when e Adding a New Employee onto the system and e Changing an Employee s details on the system This document specifically addresses all information on all tabs of the Basic Employee Information Screen IS when adding or changing employees and should be seen as an addendum
29. ive Number 1 Seasonal Worker r Directive Number 2 Learner Excluded for Skills Levy B Age Tax Year 33 yrs IRP5 Information Interim Issued Live Issued Prev Tax Year Retirement Funding RFI 0 Accumulated X Linked to Method RFI Adjustment RFI Current Manual e syFile Issued r Include for IRP5 Resubmission Assessment Year Tax Information Tax Office Optional pp RFI Year to date RFI Total YTD NON FFI Total YTD Might be different to IRP5 figures due to truncation Close sf Enter the employee s registered Tax Office e g Johannesburg Pretoria etc This is printed on the employee s IRP5 Tax Number Optional The employee s Tax Number which is entered here is printed on the IRP5 The number will be validated by your VIP System As this is an optional field leave this field blank if you don t have the employee s Tax Number 30 Addendum to Premier Payroll Manual O 2009 Softline VIP DSoftline VIP Tax Status Mandatory Select a Tax Status for the employee from the options provided The employee s Tax Status directly affects the Tax calculation The available options for R S A are Statutory Tables Tax is calculated according to the latest Statutory Rates Directive This allows you to enter the percentage according to the Directive from SARS The system will prompt you for a Directive Number
30. l default to the Start Date of the Current Tax Year The IRP5 Start Date directly influences the employee s Tax calculation The number of periods in service since the IRP5 Start Date is indicated in the adjacent block Age Tax Year System Generated This is the age of the employee at the end of the Tax Year It is important to know the age of the employee at the end of the Tax Year as it may influence the tax calculation If an employee is turning 65 in this Tax Year in other words he she will be 65 by the end of the Tax Year the employee is entitled to the further rebate in the tax calculation If the employee belongs to the Medical Aid the Capped Amount is ignored and if the employee pays his or her own Medical Aid contributions it will be treated as a tax deductible deduction IRP5 Information Interim Issued System Generated If an employee is deceased or immigrates during a Tax Year an IRP5 can be issued to the employee during the Tax Year The employee will be issued with an Interim IRP5 Number Live Issued System Generated This number will be generated automatically when a Live IRP5 run is done Prev Tax Year System Generated This number has been issued automatically when the previous IRP5 run has been done in VIP If a Duplicate IRP5 should be issued to an employee this number will be used Manual E syFile issued Optional If an IRP5 was issued manually or using the the e syFile system without generating the IRP5 thro
31. ls Tab c Payment Details Tab d Employee Analysis Tab e Employee Benefits Tab The Employee Leave Days Screen LD The Employee Linking Screen MC The Employee Increase Screen INC and The Employee Payslip Screen PS oe aN The Employee Analysis Tab Employee Benefits Tab Employee Leave Days Screen LD and or Employee Linking Screen MC may be omitted from the above cycle if required Additional screens may also be added to this cycle See Add Employee Control in your Premier Payroll User Manual for more information If you are affiliated to an Industrial Council it is imperative to access the Employee s Industrial Council Screen and link the employee to the relevant fields See Employee Industrial Council Screen in your Premier Payroll User Manual for more information ftline VIP Addendum to Premier Payroll Manual 5 Softline 2009 Softline VIP Adding a New Employee To add a new Employee Click on Employee Click on Add New Employee gt Add New Employee Change Employee Delete Employee Terminate Service xfer Employee Delete Old Terminated Modify Employee Number Move Analysis Fields ID Bank Account Query Maintain Codes gt Company Ea Payroll Leave Reports BIM Interfaces Utilities Personnel Equity Skils ESS Exit Enter the required Employee Code e g 00012345 Enter the Employee Code 00012345 6 Addendum to Premier Payroll Manual 2009 Softline V
32. name of the bank where the employee s account is held e g Westville If this field has been pre defined under System Description Codes for Branch Code it will default automatically Account Number Enter the employee s bank account or credit line number Account Holder Name Optional The name of the Account Holder is entered here If you lt tab gt through the fields the Account Holder Name will default to the Employee Name This can be changed if the account is not in the employee s name Account Holder Relationship Optional Specify the relationship to the Account Holder The options available are Own Joint 3 Party or None 38 Addendum to Premier Payroll Manual H 2009 Softline VIP Softline VIP Analysis Details Tab Personal Details Address Details Statutory Details Payment Details Analysis Details Benefit Details Job Grade Top Management A 1 Job Title Financial Manag A FINM Category Senior Level 2 A SL 2 R S C Code A Department Finance J a 001 Paypoint Durban a DBN Zone Code FINANCE a FIN InfoSlips Manager af Fields on this screen Job Grade Optional v Enter the Job Grade Code e g 1 for Top Management or click on the 5 to get a list of options to choose from The Job Grades are user defined and can be alphanumeric up to a maximum of 8 characters This field may be used for cl
33. ny Information Screen The system will update this field with the new Annual Salary when rolling into the pension month The Annual Basic Salary from the Increase Screen is stored here This field can be used in Methods of Calculation Total Employee Current Period not included This field displays the Total Contribution of the employee towards Pension since the employee joined the Pension Fund This amount will automatically be updated with every roll over The Current Period is not included If you have done a take on from a previous system these fields will only display the amount since you have started using VIP You can update this field with the history information The system will only update the Pension information if the Type of Deduction is Pension Total Company Current Period not included This field displays the Total Contribution of the company towards Pension since the employee joined the Pension Fund This amount will automatically be updated with every roll over The Current Period is not included If you have done a take on from a previous system these fields will only display the amount since you have started using VIP You can update this field with the history information The system will only update the Pension information if the Type of Deduction is Pension Medical Aid Start Date Optional The Medical Aid Start Date must be entered if Medical Aid is to be deducted The date may fall in the Current Processing Period or
34. oll Manual 19 O 2009 Softline VIP Option 2 Enter Employee Name Enter the Employee Code Enter Employee Name In the Enter Employee Name field type the Employee Surname e g Smith Option 3 Show Lookup List Enter the Employee Code Enter Employee Name 00012345 or Show Lookup List Li Select Y tick the Show Lookup List Tick box 20 Addendum to Premier Payroll Manual s 2009 Softline VIP Softline VIP Once the Show Lookup List option has been selected Y ticked the following options will be available e Enter the Employee Code and e Select Employee from the list below Example or Show Lit by C Surname 00012345 Smith J Mr 00012345 You can select to list the employees C First Names 001 Bester R Mr 001 by Surname First Names Known As 002 Issiri C Miss 002 J C Known As 003 Screiber S Mr 003 Names ID Number Employee Code y 004 Welman C Ms 004 Department Paypoint Category and ss Job Grade Employee Code C Department In this example the list is shown by C Paypoint Employee Code Category C Job Grade Show additional info Known As C Department Paypoint C Category You can select to list all Active C Job Grade Employees for the current period None Terminated Employees only or All Show the following Employees i e current and C Active Employees terminated C Term Employees All Employees Click in List Box and type first chara
35. on file will be displayed to enable you to select the required option Click on the applicable method number next to the Earning Deduction or Calculation Field A zero 0 means that the employee is not linked to any method for that Earning Deduction or Calculation Field Employee Linking Screen MC EJ If Payslip Display Codes are not used in your company you have to specify which Methods of e i Calculation are to be used for this employee by Payslip Display Code v Not Used die mo b linking the employee to the required methods Earnings Deductions and Calculations cz No Deduction PS 02 JULE 03 i 04 iz No Earning PS Calculation 01 Package 02 06 Loans 07 IntLoan 08 Savings 09 Garnish 10 Skills 11 Union 12 Parking 13 Cellpho 14 Insuran 15 Fin Hou 16 Bonds 17 Add Pen An Pen VITALITY 07 PACKAGE Y 0 08 TARGET HRS Y 0 KILOMETRES Y o0 0 o oli 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 lt lt lt lt lt lt lt lt lt lt lt lt lt lt lt lt lt lt e lt lt lt lt lt lt lt lt lt lt lt lt lt lt lt E lt EZ If Payslip Display Codes are in use the Payslip Display Code to which the employee must be linked can be selected on this s
36. or African C for Coloured I for Indian and W for White This field is required for Employment Equity and Skills Development and may be used for sorting purposes for reports 3 Softline VIP Addendum to Premier Payroll Manual 25 O 2009 Softline VIP Gender Mandatory Select the applicable gender of the employee If you are paying a Company or a Trust you have to indicate it here to enable the system to print the appropriate Nature of Person on the IRP5 IT3 a Marital Status Mandatory Select the applicable Marital Status of the employee The employee s Marital Status affects the Tax calculation in certain Tax Countries Male v Married y Single Divorced Widowed Permanently Separated Options available for selection Married Single Divorced Widowed and Permanently Separated Employment Status Mandatory When a new employee is added the Employment Status will default to New After your first Start of a New Period the Employment Status will change to Normal In the period during which an employee s service is terminated the Employment Status must be changed The possible choices are Resigned Discharged Pensioned Transferred Retrenched Absconded Died Misconduct Incapacity and End of Contract You will be prompted to enter a Termination Date which is the last day of the employee s service Date Engaged Mandatory The date of the employee s first day with the company must be entered here This date
37. payments are written to a file which is sent or transmitted to the Bank ensuring that the employee s salary is paid directly into his her account If this pay method is selected the employee s Account Type the Branch Code of the employee s Bank and his her Account Number must be entered 10 to ZZZZ Bank Codes Bank Codes must be used if you want to send a Bank Deposit List to your Bank which then pays the employees Salaries directly into their accounts Each Bank branch must be defined by a Code Any alpha numeric code between 10 and ZZZZ may be used e g ABSA The employee s Account Type and Number must be entered but the Branch Code is obtained from the Bank Financial Institution screen Type of Account Branch Code Bank Name Bank Branch Name and Account Number These fields are used only if the Pay Method has been specified as ACB or Bank Codes The Type of Account Branch Code Bank Name Bank Branch Name and Account Number fields must be completed Type of Account Select Cheque Savings Transmission or Loan account Branch Code Enter the 6 digit Branch Code which indicates at which bank branch the employee s account is held e g 012345 for Standard Bank Bank Name Enter the name of the bank where the employee s account is held e g Standard Bank If this field has been pre defined under System Description Codes for Branch Code it will default automatically Bank Branch Name Enter the branch
38. ployee Current Period Total Employee Current Period Total Company NOT included Total Company NOT included Medical Aid Bonus Information _ Start Date Annual Bonus Calc in Month La Base Month 9 Dependants a Salary for Bonus Z od j Cancel If all details have been completed click on Continuel The Basic Employee Information Screen has been completed You will now proceed to the Employee s Leave Days Screen LD All fields on all tabs of the Basic Employee Information Screen IS are explained in the Change Employee section from page 19 onwards 12 Addendum to Premier Payroll Manual A O 2009 Softline VIP DSoftline VIP Leave Days Screen LD The Leave Days Screen LD contains the employee s Leave Cycle and Leave Accrual information For new employees these are set to the values defined on the Leave Control Screen You may alter these fields if necessary Employee Leave Days Screen LD KE KE MO 2 gt 2 El EN ES ES ae Mm Employee Control Transactions System Generated Transactions Number of Days in Work Week 5 Days X 01 Annual Working Days Mon Y Tue Y Wed Y Thulv Fri Y Sat Sunf History Description CD Method Entitlement Cycle Date 0 0000 Engaged 01 11 2009 0 yr 0 mth Excl Curr Period Leave Start Date 01 11 2009 0 yr O mth Excl Curr Period Leave Category art Jar Limit Due Start Allocat
39. s 1 A Report Address 2 Report Address 3 P C Unit Number Complex Street Number Street Name Farm Suburb District City Town Postal Code Residential Address Linked To No Default ind 230A Unit Number Fairway Gardens Complex 12 Street Number Monte Carlo Drive Street Name Farm Ocean Views Estate Suburb District Durban City Town 3000 Postal Code Work Address Code pens Type of Service Street Number Suburb District City Town Postal Address Default From No Default Post Box Postal Number Street Name Farm Westville Durban Postal Code P O Box 34788 Close x It is recommended that you link directly to the source Address Fields on this screen Reporting Address Mandatory Enter the employee s reporting address for IRP5 purposes This is the employee s place of residence Address lines 1 and 2 and the Postal Code field are mandatory Reporting Address Linked To allows you to link the Residential the Postal Address or Work Address to the Reporting Address It is recommended that the Reporting Address is linked to one of the options as this will minimize input and errors if the address of the employee changes Residential Address Optional Enter the employee s address of residence here You can enter the Unit Number Complex Street Number Street Name Farm Suburb District City Town and the
40. t C Employee Code Issiri C Miss 002 Screiber S Mr 003 J A Smith J Mr 00012345 Department Welman C Ms 004 J C Paypoint The Entry Field will appear calling up the first employee that matches your entry the best e g Baker and the List Box is shifted to display all employees applicable to your entry e g all Surnames starting with B and will continue to shift as you continue typing 22 Addendum to Premier Payroll Manual 3 Softline VIP O 2009 Softline VIP Up and Down Arrow Buttons If you click on this arrow the screen will move up one line If you click on this arrow the screen will move up a full page lad 44 If you click on this arrow the screen will move down one line If you click on this arrow the screen will move down a full page 23 Addendum to Premier Payroll Manual Softline VIP 2009 Softline VIP Basic Employee I nformation Screen IS Personal Details Tab Personal Details Address Details Statutory Details Payment Details Analysis Details Benefit Details Title Me Init Surname Smith First Name John Second Name Also Known As Johnny Spouse Names Emergency Contact Detail 1D Number 8002150067090 Name and Surname Date of Birth 15 02 1980 29 yrs Actual Age Passport Number l Passport Country e Cell Number Language English C Alternate Work Phone
41. t included This field displays the Total Contribution of the employee towards Provident Fund since the employee joined the Fund This amount will automatically be updated with every roll over The Current Period is not included If you have done a take on from a previous system these fields will only display the amount since you have started using VIP You can update this field with the history information The system will only update the Provident Fund information if the Type of Deduction is Provident Fund Total Company Current Period not included This field displays the Total Contribution of the company towards Provident Fund since the employee joined the Fund This amount will automatically be updated with every roll over The Current Period is not included If you have done a take on from a previous system these fields will only display the amount since you have started using VIP You can update this field with the history information The system will only update the Provident Fund information if the Type of Deduction is Provident Fund 3 Softline VIP Addendum to Premier Payroll Manual 43 O 2009 Softline VIP Bonus nformation Annual Bonus Calc in Period Optional The Bonus Period must be specified if you want the VIP System to automatically calculate an Annual Bonus for this employee In monthly companies a month number between 01 January and 12 December must be entered In weekly bi weekly companies the Processing Period Numb
42. to the current Premier Payroll User Manual ftline VIP Addendum to Premier Payroll Manual 3 3 Soft 2009 Softline VIP Add Employee It is advisable to load all new employees before you do the rest of the monthly or weekly payroll input When you add a new employee the VIP System will automatically move through the relevant screens for the employee to ensure that all necessary information is entered Employee Codes Before capturing the detail of an employee you must decide on an Employee Code This code is entered when adding an employee for the first time and this code will be used to access the employee s screens for all data entries fixed or financial from then onwards The Employee Code may consist of up to 8 characters e Numeric e g 00012 e Alpha e g BARNARD or e Alphanumeric e g BARO0012 Enter the Employee Code Enter the required Employee BAR00012 Code in the space provided If you are using Standard Bank s EFTS System to pay your employees the Employee Code can only be 7 characters long If you are using numeric codes use leading zeros for proper sorting of Reports e g 0001 0002 4 Addendum to Premier Payroll Manual i 2009 Softline VIP D Softline VIP The Add New Employee Cycle The full cycle of adding an employee must be completed The default cycle consists of the following screens 1 The Basic Employee Information Screen IS a Address Details Tab b Statutory Detai
43. ts Chapter 1 Basic Employee Information Screen mccoccooocccncnonocennnonnrcnnnnnnrnnnnnrennnnnnrennnnanrrrnnnannrenanaannanaaas 3 AdO EMployee acta did i 4 Employee Ode ici ias 4 The Add New Employee Cyclone 5 Adding a New Employee nn eterna ete ee eter aaaaaaaia 6 Basic Employee Information Screen IS cccccccsecceceeeeeseceeseceeeeeeeseeeeseeeeeeeseeseeeeseaeesersuaeeeeeaaaes 7 Personal Details Tabria nad Aaa teven dee visti diese eared dea E eatin 7 Address Detalla 8 Statutory Details TDi ide duende ste de ava vides eng a A ace ai 9 Payment Details la Di anal ak a iaa aai a aa AEE EaR 10 Analysis Details Tab iu aia oh ding a i iat ch ee AAAA 11 Leave DAS SAO MU a a 13 Employee Linking Screen MC ooooococcccnncncnnonononcnnnnoncnnonononnennnnnno non no renennnnonnn nan re ren rn rr nr 14 Increase Screen NCh ii ai A oia 16 A a ov caheavabeacteelewess 17 Change Employee s m tb 19 Enter Employee Code Screeniss sichecesd cvdte nop a Dona 19 Enter the Employee Cod mica naan neatly 21 Select Employee from the List BeloW cnn nnnnnnnnnnn canon nn nn nrnrrnr nan nrnnnni 22 Basic Employee Information Screen IS ccccccccsseceeceesseeceeeeeeececseeeeeeeeeeesessessesesseasasesessaaeeess 24 Personal Detail Tabo ind ii 24 Address Detalla ic Aa aa 28 Statutory Details TaD xi caco tta 30 Payment Detalls Tabirara eli eabesieci pines dees beens cid 37 Analysis Details TDi di eave aan 39 BenefitiDetails Ti aa 41 Fore
44. ugh VIP this option should be selected Y ticked It is important to indicate if an IRP5 has not been generated by VIP as the IRP5 numbers generated will be influenced Include for IRP5 Resubmission Optional If an IRP5 Resubmission run should be done Y tick the employees to be included for the run ftlin Addendum to Premier Payroll Manual 33 3 Softline VIP 2009 Softline VIP Assessment Year Optional This field must be populated if an employee receives any payment in the Current Tax Year which relates to a prior Tax Year for example where a Directive is issued in the current year but relates to a prior year OID Information Periods in Service for OI D year excl current Optional This field will be calculated automatically by VIP but is accessible if adjustments need to be made The OID Year runs from March to February and coincides with the Tax Year Remember that the number of periods excludes the current period If you have done a take on from a previous system you will have to manually adjust the OID periods as this field is used for the OID Report that must be printed at the end of the Tax Year UIF and SDL UIF Status Mandatory Select the employee s UIF Status for R S A companies UIF contributions must be paid for ALL employees in R S A except those to whom one of the following UIF Exclusion Reasons applies Government Employees in the National and Provincial Government spheres Learner Unemployed
45. ycle and have clicked Closej on the Payslip Screen you will be returned to the Enter the Employee Code Screen where you may enter the code of the next new employee Enter the Employee Code Enter the code of the next new employee po otherwise click Close and you will be returned to the Main Menu 18 Addendum to Premier Payroll Manual s 2009 Softline VIP Softline VIP Change Employee This option on the Employee Menu allows you to make changes to the fixed information for existing employees on their Basic Employee Information Screens 1S To change the Information of an Employee Click on Employee Click on Change Employee Company Mai Payroll Leave Reports BIM Interfaces Utilities Personnel Equity Skills ESS Exit Add New Employee gt Change Employee Delete Employee Terminate Service xfer Employee Delete Old Terminated Modify Employee Number Move Analysis Fields ID Bank Account Query Maintain Codes gt Enter Employee Code Screen The Enter the Employee Code Screen will be displayed On the Enter Employee Code Screen you have three options to access the employee s record Option 1 Enter the Employee Code In the Enter the Employee Code field type the Employee Code e g 00012345 and click OK Please note that you have to enter the exact Employee Code 3 Softline VIP Addendum to Premier Payr
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