EKTRON USER MANUAL - StudentZone
Contents
1. E Page Content UploadedFiles Pages_Assets PDFs_and_VVord_Docs Graduate_school Academic Contact Lis Hi Pages Assets Application pack cover letter UploadedFiles Pages Assets PDFs and ord Docs Graduate_School Application pack cove Application pack cover letter EdD international UploadedFiles Pages Assets PDFs_ and VYord Docs Graduate_School Application pack cove Guidance notes PhD by Published Yorks r 19 4 Select the file you want to link to and then click the Insert icon on the toolbar CM3 400 Library For d rukstelis Library S Dummy Content G Files All S Fixed Pages W Flexible Pages Ss Page Content H Pages Assets Application pack co UploadedFiles F d Docsfisraduate_School Application pack cove Application pack co UploadedFiles F ate School Application pack cove Guidance notes Ph oEdoacodad Cie IO Ciud an mn motooe ORM 5 The link path will now appear in the URL fill in box of the Link Manager Click the OK button at the bottom Link Manager URL fuploadedFiles Pages Assets PDFs_and_Wor eS Existing Bookmark 20 Types of Assets There are various types of assets that you will want on your web page e files e images e videos Note 1 In the browse dialogue box of the Link Manager the filter will allow you to select the type of asset you want to find Library Folder 2 You will need to upload these assets into your community s Pages Assets folder Folde2. S View Delete Actin P Title Content Type Language Status Date Modified im Contact Us q Page Layout 301072011 14 34 54 ia Facilities p2 d Page Layout 30 10 2011 14 54 24 ia Research Page Layout 4147464666 0411 2011 15 18 46 ia Staff i Fage Layout F 498 30 10 2011 14 33 28 3 Click on the View Menu icon to the right of the page name Desktop Library Settings Reports View Contents of Folder Dance New E View Delete Title aii si Content Type Language ia Contact Us Page Layout 446 2147484686 Edit Properties l j 4 Select the Edit Page option from the sub menu 5 A new window will open for the page with a Widget Ribbon across the top ACTIVITY ActivityStream EmbedHT ML aceBookFanili oogleConverg NX Get in touch with Roehampton Dance For more information about BA Dance Studies 6 To add new components to your page select and drag them from the Widget Ribbon and drop them on an existing column area ActivityStream Bookmarks ContentBlock Dance library moreYhan 52 000 books journals and videos in one of the UK s finest collections Research resources iNcluding remote access to online databases of dance ournals videos and imayes E EEE EEEE EEEE EEEE EEEE EEEE EEEE EE EHNE EEEE EEE EEEE EEEE EEE EEEE EHNE EENE Hoes E WOX Contenth lock 7 Each new component will have an Edit Delete icon Click on the pencil icon to open a dialogu
3. University of Roehampton London EKTRON USER MANUAL EDITING WEB PAGES Ektron CMS LOQIN ccccccccesceceeeceneceececeeeeeeeeceueeseceseeeseeceeessueeseeeeseeeseneegaes 1 Quick Editing for Text cccccccccccsesseceeeeceeesececeeeaessceeeeeaeeeeeeseueaseeeeeeaaeseeeeetes 2 Open the WOrkaslea ccccccccceececeececeeeecenceceeeseeeeeseeceseueessueeseeeseeeeseueetsneessneees 4 Add a New Page Component ccccscccceececeececeeceseceeeeeesseeeeseeeeseeeseeeeseeeeees 6 Edit an Existing Page COMPONENM cccccecccseececeeeceeeeseeeeeseeeeseeeeseeeeseeeesaees 9 Editing an Existing Content BOX ccccceccccecccseeeceeeseeeeeseeeeseeeeseueeseneesaeeees 10 Creating a New Content BoX cccccccccsecccseeeeeeeeeceececeeeeseeesecesseesseeseneesaees 12 HY DCS ON LNK eE E E EEEE 14 Link to an External Web Page cccccccscccsccceeecseeceeeseeeseeeseueceueeseeeeeeeseesaeeeas 14 Link to an Internal Roehampton Web Page ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 16 Link to an Email ACCreSS ccccccccseccsececeeese cece eeceeeeeeeseeeeeueeseeeeeeseeeseeeeaeeeas 18 Link to a oe ee 19 Types of FASS OU Se cacti pee eeoetctedietancteceaan antenseemnatsenssutaseaniaetusedscessuneapennsteios nuoes 21 Upload File Assets sects cst te arene eerste co eer otanros actee Gekeemente matien ati emeegtecemtee te ceanaeescenets 22 VV OMIMOW ssoseccgiatc circa E E aceseeneeuseeesagenoe
4. con to the right of the content box name and select Edit from the sub menu Desktop Library Settings Reports View Contents of Folder Dance 3 New E View Delete Yai of Title Content Type Language IL A Thriving Research Culture i HTML Content 2147484687 Dance Alumni Video Feature smart Form Feature Block 2147484642 Dance Landing B View HTML Content e Facilities Edit HTML Content AQT Leading in Resa HTML Content 2147484588 FEH 5 This will open the content box with a full editing toolbar Edit Content in Folder Dance 2 Dance Landing Text English U K qia a e ga AlO EFS a EBAO By apply style EE ER RE SE BO S Sh EGF PFESRSE aay Roehampton Dance blends choreography and performance with world leading thinking in dance in a creative and suppo Over three decades the University of Roehampton London has forged a distinctive identity in dance learning Our pioneeri thinkers Today Roehampton Dance is one of the world s largest and most vibrant university dance departments International dance and our reputation for research excellence 6 After you complete your editing click the Publish or Submit icons Creating a New Content Box 1 Click the Content tab to view and navigate to your Ektron community Content Library Settings Reports Smart Desktop For d rukstelis 2 Drill into the Page Content directory and find your community folder Folders gt Page Con
5. derpraduates and 3 A Quick Edit toolbar will appear above the text which will allow you to type new text add bold or italic formatting and edit hyperlinks new v possibilities Today Roehampton Dance Is one of the world s professionals and students come to us for wide 4 Click the Save icon on the Quick Edit toolbar to save your changes and close the Edit in Context window WH Edit In Context Note 1 If you select the Edit option from the silver bullet sub menu a full Edit toolbar will appear above the text Dance Landing Text English U_K a O i US apply style Normal a IU kj ein ae o8 od ch amp F a a Over three decades Roehampton has forged a distinctive identity in dance learning Our have opened new possibilities for dance artists and dance thinkers Today Roehampton Dance is one of the world s largest and most vibrant university danc academics professionals and students come to us for wide ranging courses and our rep 2 After you complete your editing click the Publish or Submit icons Open the Workarea The Ektron workarea allows for full site navigation changing the construction of existing pages uploading new assets creating rendering new pages and much more 1 On the main Logon window click the workarea button This will open a new browser window to the Ektron CMS 400 workarea 2 Click the Content tab to view and navigate to your Ektron com
6. e box which will allow you to construct the new component Some text components will have the Quick Edit bullet available Edit an Existing Page Component 1 Click on the View Menu icon to the right of the page name Desktop Library Settings Reports View Contents of Folder Dance New ES View Delete Yai aO Title Content Type Language Status ia Contact Us d Page Layout A A 21474684686 A 2 Select the Edit Page option from the sub menu 3 Inthe existing component item you want to edit click on the Quick Edit silver bullet below the Edit Delete icon and from the sub menu select the Edit option S s Activity trea m EmbedHTML aceBookFanli aceBookLive oogleConverg Home e Dance lL ay BElaea ACTIVITY i Edit In Context Get in touch with Roehampton A Edit Dance L View History Editing an Existing Content Box 1 Click the Content tab to view and navigate to your Ektron community Content Library Settings Reports Smart Desktop For d rukstelis 2 Drill into the Page Content directory and find your community folder Folders gt Page Content a a Academic Regulations a Accommodation Alumni s Conferences and Events 5 Corporate Information Colleges gt Dance Es Contact Us Research Centres H Drama Theatre and Performance 3 Click on the community name to open it in the main window of the workarea 4 Click on the View Menu i
7. es of dance journals videos and images ac Contact Daniel Smith d smith roehamptorfac uk if you need further help Note 2 If you hide the email address behind a name you will need to select the name open the Link Manager dialogue box and then switch to the Email tab Link Manager D URL Inttp es Existing Bookmark 3 Type the email address in Address fill in box and then click the OK button Link Manager AETA E mail Address ED d smith roehampton ac uk Link Text Daniel Smith subject Style No Class Link to a File 1 Select the word s you want as the link and then click the Hyperlink Manager icon in the editing toolbar ETTITA a 08 By Bp voy sve SEE RP RIP RE EBO H8ALAS TEBE Gabys e Dance library more than 52 000 books journals and videos in one of the UK s finest collections e Research resources including remote access to online databases of dance journals videos and images Click here to download the Fae se schedule 2 Inthe Link Manager dialogue box click the three dot browse button at the end of the URL fill in box Link Manager URL te Existing Bookmark 3 Use the navigation column to drill down into your community assets Set the filter option to Files as this will show your files in the main window CM 400 Library For d rukstelis Ed Library 4 Ss Dummy Content H Fixed Pages Title E Flexible Pages Academic contact list
8. munity MSMO ORAS I Content Library Settings Reports Smart Desktop For d rukstelis 3 The navigation column allows you to find your Flexible Pages templates Page Content boxes and Pages Assets items Within each of these top level directories there is a defined folder sub folder structure which is repeated This will allow you to drill down into each top level directory and find your community objects Folders is Flexible Pages Accessibility Accommodation Alumni E e Y ji I Article Business Services Campus Colleges Conferences and Events Corporate Information Courses Current Students Disabilities Employability English Language courses Finance Find Us Footer A A A mA P P r P eS Human Resources International w Library Note These folders are linked to the URL address system of our web site Do not change or rename them Add a New Page Component 1 Inthe Flexible Pages or Fixed Pages directories drill down through the folder structure to find your community and then click on your community name to open it rs Flexible Pages a Accessibility Ea Accommodation Alumni 3 Campus iss Colleges Conferences and Eve S ys Courses a Business Dance Drama Theatre and Education 2 Your various page templates should appear in the main window of the workarea Desktop Library Settings Reports View Contents of Folder Dance 3 New E
9. n integral component of web publishing systems All content items will be transitioned through an appropriate workflow staging before that content will be published on a live site The following diagram illustrates a typical workflow staging sequence Submit Approve Rework Return To Public Revive Republish Dratt Review Pending Public Quick Edit Archive 24 Submit Check In and Publish 1 The table below provides a simple explanation to a few workflow staging button in the edit menu Save Saves the content without leaving the editor It is a good idea to save your work frequently Check In will save the content to the database and exits the editor It Check In does not submit the content into the approval workflow Rather it allows you and other users to access and make changes Submit the content into the approval workflow This action returns the Submit new or updated content to the database and submits the content to a final editor It will also exit the editor Publish Publish the content will update the content in the database and publish the content to the live site It will also exit the editor v Further Help Web Services Lawrence webservices roehampton ac uk Documentation Information Centre Staff MyZone https my roehampton ac uk information pages default aspx Software Advisor Daniel Rukstelis d rukstelis roehampton ac uk 25
10. naseanuirqceeuesaceuseescaueeseaasese 24 Submit Check In or PUDIISN cece cece cece cececcececeseeeececesaeaececueaeaeeneeseeaeaees 25 University of Roehampton May 2011 IT User Services Ektron CMS Login 1 To access the Ektron web server open Internet Explorer and enter the following URL http ektron roehampton ac uk cmslogin aspx A Roehampton University Microsoft Internet Explorer Fie Edit View Favorites Tools Help 2 Click the login button in the top left corner of the page 3 Enter your Roehampton username and password Quick Editing for Text 1 Open a second tab in the same browser window and go to the university s web site http ektron roehampton ac uk ir Favorites cs E Suggested Sites 4 Web Slice Gallery Free Hotmail Google MSN com Sa 7 login Roehampton University x University of Roehampton London 2 Inthe second tab window navigate to your web page and a small silver bullet should appear above the text Rest the mouse on the bullet and a sub menu will appear and then select the Edit in Context option sig Favorites suggested sites Web Slice Gallery Google 587 login Roehampton University x KA Ro 2 Edit In Context ends choreography Ov Edit zhampton has forged da S L View History To Properties ace is one of the mos 5 StU Workarea ij E Logout wide ranging courses 1
11. rs Folders 5 Dummy Content ss Fixed Pages 5 Flexible Pages 5 Page Content E Pages Assets 21 Upload File Assets 1 Navigate into your community folder within the Pages Assets directory Folders Ge iS Pages Assets a Hyperlinks Ss Images Gallery Images py gt PDFs and Word Docs Accommodation Applying pe Courses a Environment 2 Select New button from the toolbar and then the Multiple DMS Documents option from the sub menu 25 New Ea View Yai oi t HTML Content Language EE HTML Form Survey F DMS Document I Multiple DMS Documents 22 3 You can then drag files and folders from an open My Computer window or you can click on the Browse for files instead link Edit Content in Folder ot ED ow Title Set to filename of uploaded file by default English U_K DEE summary Metadata Schedules KLL Templates i g Orag Files and Folders Here Browse for files instead 0 out of 0 files uploaded Total upload size 0 KB Please note only the following file types can be uploaded doc xls ppt pdf gif jpg jpeg log vsd dot zip swt wma wav avi mp3 mp4 rm wmy ra odt odf odp odg ods png docx xlsx pptx vsdx wmft xml htm 4 Atthe bottom of the upload box is a list of file types that Ektron will accept 23 Workflow Workflow is a
12. s as this will show your pages in the main window CMS 400 Library For d rukstelis Ed Library E Dummy Content a Fixed Pages Title Language E Flexible Pages Contact Ls S E Page Content Templates PageBuilderArticle 100 aspx pageid 5068 His Pages Assets Facilities Templates PageBuilderArticlestx5U aspx pageid 446 Rlesearch Templates PageBuilder ArticleStx5U aspx pageid 2 14 74064666 4 Select the page you want to link to and then click the Insert icon on the toolbar CMS400 Library For d rukstelis C4 Library EE Dummy Content W Fixed Pages F Quicklinks f English U K Insert library 55 Flexible Pages Sparen Lie iH 5 Page Content Templates Language 210 aspx pageid 506 W Pages Assets Facilities Templates Noageid 44b Quicklinks Insert library item into the editor 5 The link path will now appear in the URL fill in box of the Link Manager Click the OK button at the bottom Link Manager 5 J Hypertink E mail URL ourses Dance Research Existing Bookmark ee we a Link to an Email Address 1 If you type the email address on the page content box Ektron will automatically format it as a hyperlink hak ee aloe OF RBS ET CAE O BBs HE Be eez eae Bo a8AbbSCTrESBEaG e Dance library more than 52 000 books journals and videos in one of the UK s finest collections e Research resources including remote ves online databas
13. tent Academic Regulations Accommodation Alumni Conferences and Events Corporate Information W Colleges ls Dance sa Contact Us E Research Centres Drama Theatre and Performance 3 Click on the community name to open it in the main window of the workarea 4 Inthe workarea main window open the New menu and then select HTML Content Desktop Library Settings View Contents of Folder Dance New e View Delete ain oi HTML Content O Content Type EJ HTML Form Survey NV 4 HTML Content ye AR HH RR Smart Form i Mart Form Feature Block DMS Document HTML Content ID Multiple DMS Documents HTML Content Leading iHi hese ape eee ee HTML Content New Content for Training i HTML Content fa kel AR 5 Type a suitable name in the Title fill in box and add your content text in the main fill in box Edit Content in Folder Dance PPRP ZxI O Services in Dance English U K 5 Alias Schedule Comment Templates de awe ald amp Fi PF BSE BAS O R ose Z7 S aE J A ile a ald O Edit Content in Folder Dance PPE x 6 After you complete your editing click the Publish or Submit icons Services in Dance Types of Links There are various types of hyperlinks that you will want on your web page e an external web page e an internal Roehampton web page e anemail address e afile to open or download Link to an External Web Page 1 Select the word s
14. you want as the link and then click the Hyperlink Manager icon in the editing toolbar Isaa AAA ETNA HBP SERB RB ERO H8 Kk Eea e Up to date technology for sound and video Ge ing computing dance computer interaction and video projection e Dance library more than 52 000 books journals aNd videos in one of the UK s finest collections e Research resources including remote access to sii pSVElEbER of dance journals videos and images 2 The Link Manager dialogue box will appear which by default will open to the Hyperlink tab and the text you selected will appear in the Link Text fill in box Link Manager Tooltip online databases ua Style No Class OK Cancel Link to an Internal Roehampton Web Page 1 Select the word s you want as the link and then click the Hyperlink Manager icon in the editing toolbar 5s DAMA AMD EFRA G CAIFE ee ees AG e Up to date technology for sound and video ing computing dance computer interaction and video projection e Dance library more than 52 000 books journals and videos in one of the UK s finest collections e Research resources including remote access to syipSVElERER of dance journals videos and images 2 Inthe Link Manager dialogue box click the three dot browse button at the end of the URL fill in box Link Manager 3 Use the navigation column to drill down into your community pages Set the filter option to Quicklink
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