Harassment, Intimidation and Bullying -
Contents
1. Training on District HIB Policy Only must be selected as well 10 Using the format indicated enter the date on which the training was conducted Note If the training was conducted over more than one day each day must be entered as a separate training Page 5 of 10 11 Enter the total number of hours for which the training was conducted e g 5 2 3 5 or 10 12 Enter the number of participants that received the training 13 Select the target population for which the training was designed check all that apply 14 To enter additional trainings for the same school if a school was selected or district wide if district wide was selected click on Add More Trainings and repeat steps 8 through 13 OR 15 To enter additional trainings for another designated school not originally selected to change from school to district wide or to change from district wide to a school click on Save and Return to Data Entry Menu then click on Back to Data Entry Menu and start from step 5 At this point there are several options 1 Click Back to Data Entry Menu to enter data for HIB Investigations and Incidents Part la or HIB programs Part lc or 2 Click the Main Menu button to request reports Part 4 to complete the semi annual official data certification process Part 5 or to logout There also is a button to logout located on the upper right hand corner of each page in the HIB ITP system To report the Number of HIB2. authority affirmation has been made to update the Number of HIB Incidents Affirmed by the Board of Education see Part 2 Updating Records If the board of education governing authority decided not to affirm the reported incident of HIB then no further action is required HIB incidents affirmed by the board of education governing authority after the deadline for submission on July 15 2013 cannot be entered into the HIB ITP system but supporting documentation should be made available to the NJDOE upon request 10 To enter data for another school repeat steps 7 through 9 for each school in your district before clicking Save Note Both the Number of HIB Investigations and the Number of HIB Incidents Affirmed by the Board of Education must be completed for each school in your district Enter zero in the Number of HIB Investigations box for schools where no investigations were conducted 11 When your HIB investigations and incidents data input are complete for your school s click Save and then click OK to Submit If you click Save prematurely the additional schools in your district will be listed in the bottom section of the page under Add New Entries From here you can repeat steps 7 through 9 to enter data for additional schools If you choose to logout prior to entering HIB investigations and incidents affirmed by the board of education governing authority for all schools in your district you will need to repeat steps 1 through 7 when
3. s for which the program was designed to address check all that apply For guidance on the school wide conditions see Dimensions and Considerations For Safe and Supportive School Conditions for Learning in the Related Documents section on the HIB ITP login page 16 Enter the first and last name of the person responsible for evaluating the program Select a title from the drop down menu that most closely matches this person s title within your school district 17 To enter additional programs for the same school or district wide click on Add More Programs for this School and repeat steps through 16 OR 18 To enter additional trainings for another designated school not originally selected to change from school to district wide or to change from district wide to a school click on Save and Return to Data Entry Menu then click on Back to Data Entry Menu and start from step 5 At this point there are several options 1 Click Back to Data Entry Menu to enter data for HIB Investigations and Incidents Part la or HIB trainings Part 1b or 2 Click the Main Menu button to request reports Part 4 to complete the semi annual official data certification process Part 5 or to logout There also is a button to logout located on the upper right hand corner of each page in the HIB ITP system Part 2 Updating Records A To Update HIB Investigations and Incidents 1 From the Main Menu click on Data Entry Menu Page 7
4. Programs Approaches Initiatives that were conducted in each school or district wide 1 Go to the NJDOE Homeroom at http homeroom state nj us 2 Click on HIB ITP 3 Enter your four digit district ID number user ID and password and click on Login to display the Main Menu 4 Click on Data Entry Menu 5 Select the appropriate reporting period from the drop down box 6 Locate the Program Provided for the school or district wide box 7 Select a school or district wide from the drop down box 8 Click on Add New Programs Provided 9 Enter a description of the program approach initiative in the space provided The Description of the Program Approach Initiative is limited to 250 characters Please note that HIB related discussions at such functions as Back to School Night faculty meetings and School Safety Team Meetings are not considered appropriate Page 6 of 10 implementation of a program approach initiative for the purposes of this data collection 10 Using the format indicated enter the date on which the program started 11 Enter the total number of hours for which the program was conducted e g 5 2 3 5 or 10 12 Enter the number of days per week the program was provided on average 13 Enter the number of weeks per reporting period the program was provided 14 Select the target population for which the program was designed check all that apply 15 Select the school wide condition
5. e to update The ID number is a hyperlink that will allow you to view and modify information associated with this training Update or select information by highlighting the appropriate data field s Enter the updated information The updated information will appear in the data field s When updating is complete click on Update To update additional trainings in the same school or district wide repeat steps 4 through 6 To update trainings in a new school or district wide click on Back to Data Entry Menu and repeat steps 3 through 7 If you want to update trainings for a school or district wide in a different report period click on Back to Data Entry Menu and start from step 2 Page 8 of 10 C To Update Programs Provided l 6 From the Main Menu click on Data Entry Menu Select the reporting period for which you will be updating Select a school or district wide and click on Modify Existing Trainings Click on the ID number associated with the training you would like to update The ID number is a hyperlink that will allow you to view and modify information associated with this program approach initiative Update or select information by highlighting the appropriate data field s Enter the updated information The updated information will appear in the data field s When updating is complete click on Update To update additional programs in the same school or district wide repeat steps 4 th
6. he HIB ITP Part 1 Data Entry A To report the Number of HIB Investigations conducted and the Number of HIB Incidents that were affirmed by the board of education governing authority 1 Go to the NJDOE Homeroom at http homeroom state nj us 2 Click on HIB ITP 3 Enter your four digit district ID number user ID and password and click on Login to display the Main Menu 4 Click on Data Entry Menu 5 Select the appropriate reporting period from the drop down box 6 Click on Enter and Edit HIB Investigation and Incident Numbers 7 Select a school from the drop down box 8 Enter the number of HIB investigations that were conducted in that school for the selected reporting period in the Number of HIB Investigations box Page 3 of 10 9 Enter the number HIB incidents that were affirmed by the board of education governing authority for the selected reporting period in the Number of HIB Incidents Affirmed by the Board of Education box Note Only HIB incidents that have been both confirmed through an investigation and affirmed by the board of education governing authority should be entered into the system Therefore if the board of education governing authority has not yet had an opportunity to consider the reported HIB incident by the end of a report period enter the incident as an investigation in the Number of HIB Investigations box and then go back into the HIB ITP system after the board of education governing
7. of 10 Select the reporting period for which you will be updating Click on Enter and Edit HIB Investigations and Incident Numbers Find the school for which you would like to update information and highlight the appropriate data field you would like to change Enter the new number into that data field The updated information will now appear in the data field If the Number of HIB Incidents Affirmed by the Board of Education field is blank and you wish to enter a new number for the first time after the board governing authority affirmation was made it is not necessary to highlight the field first Repeat for each field that needs to be edited After all the revisions are entered click Update The District Total should reflect the new entries To submit new data for a school s that has never had an entry in an HIB investigation or incident field for the same reporting period select the school from the drop down box under Add New Entries for which you would like to add See Part la steps 8 and 9 If you need to update an entry for a different report period click on Back to Data Entry and repeat steps 2 through 4 To Update Training Provided 1 2 6 From the Main Menu click on Data Entry Menu Select the reporting period for which you will be updating Select a school or district wide and click on Modify Existing Trainings Click on the ID number associated with the training you would lik
8. rough 6 To update programs in a new school or district wide click on Back to Data Entry Menu and repeat steps 3 through 7 If you want to update programs for a school or district wide in a different report period click on Back to Data Entry Menu and start from step 2 Part 3 Deleting Records Note Information that is deleted cannot be retrieved A To Delete HIB Investigations and Incidents 1 From the Main Menu click on Data Entry Menu 2 Select the reporting period for which you will be deleting 3 Click on Enter and Edit HIB Investigations and Incident Numbers 4 Click the check box es that corresponds to the school s for which you want to delete and click on Delete B To Delete Training Provided 1 From the Main Menu click on Data Entry Menu 2 Select the reporting period for which you will be deleting 3 Select a school or district wide and click on Modifying Existing Trainings 4 Click on the delete check box es next to the associated ID number of the training s and click on Delete Page 9 of 10 To delete additional training s from another school or district wide click on Back to Data Entry Menu and repeat steps 3 and 4 To delete training s from another school or district wide in another reporting period click on Back to Data Entry Menu and repeat steps 2 through 4 C To Delete Programs Provided 1 From the Main Menu click on Data Entry Menu 2 Select
9. ss required and an alternate email address optional in the space provided Enter your phone number required and extension optional in the space provided Select the type of report s you would like to order School Detail Report and or District Summary Report and click on Submit You will receive the full report s you ordered via email from evvrs doe state nj us on the next business day Part 5 Semi Annual District wide Certification of HIB ITP Data HIB ITP data is required to be certified semi annually through the Certification of HIB ITP Data button Certification for Report Period 1 is due by January 4 2013 Certification for Report Period 2 is due by July 15 2013 All data entered for both report periods must be verified for accuracy by the chief school administrator or charter school lead person prior to the submission of the semi annual district wide certification to the NJDOE as described below 1 From the Main Menu click on Certification HIB ITP Data 2 Enter the first and last name of the person certifying for your agency in the space provided 3 Select a position title from the drop down box that most closely matches your job title If you do not see a position title that closely matches your job title select Other from the drop down box Type your job title in the space provided 4 Select the reporting period for which you are submitting data and click on Submit Data 5 You will receive a confirmation
10. ssion to the New Jersey Department of Education NJDOE prior to submitting the data To report the Number of HIB Trainings that were conducted in each school or district wide 1 Go to the NJDOE Homeroom at http homeroom state nj us 2 Click on HIB ITP 3 Enter your four digit district ID number user ID and password and click on Login to display the Main Menu 4 Click on Data Entry Menu 5 Select the appropriate reporting period from the drop down box 6 Locate the Training Provided for the school or district wide box 7 Select a school or district wide from the drop down box 8 Click on Add New Trainings Provided 9 Indicate the type of training by clicking the appropriate check box If you select Other provide a description of the training Please note that meetings such as School Safety Team meetings Anti Bullying Specialist ABS meetings and district school staff meetings are not considered trainings for the purposes of this data collection Note 1 HIB Training on District HIB Policy Only cannot be selected along with Other 2 If you conducted both HIB Training on District HIB Policy Only and Other at the same session these must be entered as separate trainings 3 If you choose check if the HIB training on district policy included instruction on preventing bullying on the basis of protected categories and other distinguishing characteristics then HIB
11. that your data have been successfully submitted Click on Print for a hard copy of this confirmation 6 Click on Back to Main Menu to return to the Main Menu or click Logout to exit the system For questions and additional technical assistance please send an email to EVVRS doe state nj us s eval amp dc dc hib itp hib itp user manual_nov 2012 docx
12. the reporting period for which you will be deleting 3 Select a school or district wide and click on Modifying Existing Programs 4 Click on the delete check box es next to the associated ID number of the program s and click Delete To delete additional program s from another school or district wide click on Back to Data Entry Menu and repeat steps 3 and 4 To delete program s from another school or district wide in another reporting period click on Back to Data Entry Menu and repeat steps 2 through 4 Part 4 Printing Reports A To Print a Status Report 1 From the Main Menu click on Data Entry Menu 2 Select the reporting period from the drop down box for which you want to print a status report 3 To print a status report for HIB Investigations and Incidents click on Status Report All data that has been entered will appear Click on Print 4 To print a status report for Trainings Provided and or Programs Provided select the school for which you would like to print a report or select district wide for a district level report Click on Print Note It is recommended that you set your printer properties to landscape when printing status reports B To Order Full Reports 1 From the Main Menu click on Reports 2 Select the report period from the drop down box for which you would like to order reports Page 10 of 10 Enter your last name and first name in space provided Enter your email addre
13. we ay te ee A STATE OF NEW JERSEY J DEPARTMENT OF EDUCATION Page 1 of 10 Harassment Intimidation and Bullying Investigations Trainings and Programs Part 1A Part 1B Part 1C Part 2 Part 3 Part 4 Part 5 HIB ITP Data Collection System 2012 13 User Manual Data Entry for HIB Investigations and Incidents Data Entry for HIB Trainings Data Entry for HIB Programs Updating Records Deleting Records Printing Status Reports and Ordering Full Reports Semi Annual District wide Certification of HIB ITP Data Page 2 Page 4 Page 5 Page 6 Page 8 Page 9 Page 10 Page 2 of 10 Harassment Intimidation and Bullying Investigations Trainings and Programs HIB ITP Data Collection System 2012 13 User Manual Data for Submission Data Collection Dates Deadline for Submission to NJDOE Report Period 1 July 1 2012 to January 4 2013 HIB Trainings and Programs December 31 2012 Report Period 1 September 1 2012 to January 4 2013 HIB Investigations and December 31 2012 Confirmed HIB Incidents Report Period 2 January 1 2013 to July 15 2013 HIB Trainings and Programs June 30 2013 HIB Investigations and Confirmed HIB Incidents Please note that only EVVRS Users with district level permission can access the HIB ITP If you do not have a district level EVVRS account user name and password please contact your Web User Administrator WUA to obtain one so that you may access t
14. you log back in to complete data entry After logging back in you will find schools with unreported data in Add New Entries Enter the number of HIB investigations and number of HIB incidents affirmed by the board of education governing authority in the appropriate boxes Click Save when you have completed data entry for HIB investigations and HIB incidents affirmed by the board of education governing authority At this point there are several options 1 Click Back to Data Entry Menu to enter data for HIB trainings Part 1b or HIB programs Part lc or 2 Click the Main Menu button to request reports Part 4 to complete the semi annual official data certification process Part 5 or to logout There also is a button to logout located on the upper right hand corner of each page in the HIB ITP system Note The number of HIB incidents affirmed by the board of education governing authority entered into the HIB ITP should match the number of HIB incidents entered Page 4 of 10 into the Electronic Violence and Vandalism Reporting System EVVRS for each report period School personnel responsible for completing the certification of HIB ITP data two times per year through the HIB ITP data collection system Part 5 must ensure that all confirmed incidents of HIB have been reported accurately in both the HIB ITP and EVVRS data collection systems and that the chief school administrator or charter school lead person has certified the official submi
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