(eCRS) user manual
Contents
1. 29 Clarendon Road Clarendon Dock Belfast BT1 3BG info ccea org uk www ccea org uk Rewarding Learning2. samples These are a Donot send hardcopy printed Candidate Record Sheets with samples b Do label each sample provided for moderation with e Centre number e Candidate number e Total mark and place samples in rank order of marks highest to lowest A coversheet for samples will be available on the E Moderation microsite c Do provide the sample of work requested by CCEA If not already included in the requested sample please submit work from the e Highest scoring candidate e Lowest scoring candidate Details for each subject are available in the subject specific section of the E Moderation website TROUBLESHOOTING Issue What should I do if I forget my login details I ve recorded a candidate as Absent or as marked by mistake I have not received my login details Candidates are not listed on the screen There is no teacher code available in the dropdown list An error message appears when trying to upload a list of candidates not yet entered with CCEA I have clicked on the candidate authentication statement but nothing happens I have selected start marking this candidate and clicked Confirm but nothing happens I have added an incorrect candidate to the eCRS screen Resolution If you previously logged into the application and set a security question and answer you can use the Forgot Password button on the login screen You must enter the correct email addre
3. Lead Teacher for a component or unit The Lead Teacher will normally be a Head of Department or Head of Subject The CCEA electronic Candidate Record System eCRS system allows both those nominated as Teachers and Lead Teachers of a unit component to create Candidate Record Sheets Please note that if you have been nominated as a Teacher you will not have full access to all the facilities described in this manual For example you will not be able to validate or finally submit the marks and associated information This must be carried out by a Lead Teacher The Examinations Officer in your centre controls access to the system and nomination of roles using the CCEA Centralised Login Management system Please contact this person if you do not have access to the system electronic candidate record sheet eCRS user manual THE STEPS IN SUBMITTING AN ELECTRONIC CANDIDATE RECORD SHEET Please take the following steps to complete your submission Please note that step 13 will only need to be carried out if you are listing your candidates to record marks before your Examinations Officer has entered candidates for the unit component in question 1 Log In 2 Select Series 3 Select Component 4 Set up teacher codes 5 Assign teacher codes 6 Record outcomes for candidates a Insert marks comments on the eCandidate Record Sheets or b Record candidate as Absent or c Transfer a controlled assessment mark from a previous series d Record marks
4. Rewarding Learning E Moderation ELECTRONIC CANDIDATE RECORD SHEET ECRS USER MANUAL A Guide for Teachers and Lead Teachers February 2015 This document provides guidance and help for teachers submitting GCSE or GCE electronic candidate record sheets When using a printed version of this manual refer to the E Moderation microsite to check you are using the latest version E Moderation electronic candidate record sheet eCRS user manual electronic candidate record sheet eCRS user manual A GUIDE FOR TEACHERS AND LEAD TEACHERS FEBRUARY 2015 TABLE OF CONTENTS WHO IS THIS DOCUMENT FOR 2 THE STEPS IN SUBMITTING AN ELECTRONIC CANDIDATE RECORD SHEET 3 BEFORE YOU START 4 1 LOGGING IN 5 2 SELECTING A SERIES 6 3 SELECTING A COMPONENT 6 4 SET UP TEACHER CODES 7 5 ASSIGN TEACHER CODES 8 6 RECORD OUTCOMES FOR CANDIDATES 9 7 CHECK PROGRESS 12 8 CONFIRM INTERNAL STANDARDISATION 14 9 CONFIRM AUTHENTICATION 15 10 ATTACHING ADDITIONAL SUBJECT SPECIFIC INFORMATION 16 11 SUBMIT MARKS 17 12 LOGGING OUT 18 13 LISTING VIEWING YOUR CANDIDATES 19 CONSORTIA 21 COMPLETING THE TASK 22 SUBMISSION OF SAMPLES 23 TROUBLESHOOTING 24 CONTACT US 24 E Moderation WHO IS THIS DOCUMENT FOR This document is intended primarily for those teachers who will be submitting controlled assessment or coursework marks and associated information electronically In particular the manual will be of assistance for those in the role of
5. a i E Sinfi nf birrerie eee ee ee eee el a E f i onam as d E m ii B VAIE bp MA kabi n r a aT erT et et E Moderation To save your marks comments you must click on Save eCRs A message will be displayed to confirm your marks comments have saved successfully The system will also warn you if you try to move away from the page without saving your marks comments The record sheets can be updated at different times up until the deadline for the submission of marks a ae Fa You can click or to access the next previous candidate or you can click Return to Candidate Summary and select a candidate from the full list The screen will be automatically updated on a nightly basis with entry changes made with CCEA If required the E Import Candidates from CCEA tab can be selected at any time to update the screen with entry changes Record candidate as Absent To record the outcome for an entered candidate who has not provided work for assessment select mark this candidate as absent and click Confirm Candidate is marked as ABSENT Transfer a controlled assessment mark from a previous series This option is only applicable for linear subjects or units with both an examination and a controlled assessment component Candidates may be re sitting the examination only and wish to transfer their controlled assessment mark from a previous series Select transfer a final mark of this c
6. acher code to all the candidates you are uploading from the dropdown menu or you can assign individual codes later f Click browse on the upload candidates screen and locate the saved spreadsheet Click Open g Click Upload and then click Close The candidates numbers names will appear on the screen E Moderation 1 In he examinations module setect the exam Senes and subject details and generate an erry fest 2 Epot ie list as a CSV Excel File 3 Download this template Template 4 Copy and pasio only me relevant columns from the CSV Excel file into the template 5 Completa your spreadsheet and save Nio 2 folder on your harddrive 1 Download this template Template 2 Erie a list of Candidate numbers and candidale names on lo he spreadsneat 3 Complete your spreadsheet and save to a folder on your harddnive Having an issue downloading the template Click here 1 Selec he teacher code Assign Later 2 Browse forthe Candidate file and upload it below If you encounter any difficulties downloading the template you can click on the Click here option which will give you further guidance on how to download the template Your intemel settings may need updated Try the following Open Intemet Explorer Goto Tools Inlemet Options Click on the Advanced Tab Scroll dawn to Security De select Do not save encrypted pages to disk this should be setto off in the default Internet Exp
7. andidate from a previous series and click Confirm The final mark for the candidate from the previous series will appear If there is no previous mark for the candidate an error message will be provided mark of 92 was transferred fom a previous series electronic candidate record sheet eCRS user manual d Record marks by task If appropriate for the subject marks can be recorded by task Before recording marks by task it is recommended that any absent candidates or transferred marks are recorded first i Click on Mark by task tab ii Click on the task part iii Insert the marks comments for the selected task and click Save eCRS 1 Select Tank 2 Enter barks rer oe ii r F E py ke gi RE LL La i Peel rir Camdiabe T tees ee ea ed ede Carrera Lint oa a ie ier Cary ee i fi eure of E TE E orien Pe Sere a ym CF r I iya iiy We Comers i Hi M GE Geese c 2 E outorg E Sie oi ti eee oF ee reece ri sal ii ai in I caT i Tari TIES IDOI Demo iini 2 p jewtore DENH TR TDi Daes cipia 4 p Janot Correre Pie RC Capen cee pee amp E oue af Corerari ike Vie Da camer ti E aa out of amp E Moderation 7 CHECK PROGRESS a For an individual candidate On the candidate summary screen Indicates incomplete candidate Hover the cursor over this symbol to show any missing actions 2 Indicates all the actions are complete for a cand
8. ardless of the web browser that you are using please turn off your pop up blocker before you begin electronic candidate record sheet eCRS user manual 1 LOGGING IN a Click the Login Here button on the E Moderation microsite The microsite is available in the Qualifications tab of the CCEA website www ccea org uk Login Here b Enter login details as provided by email from EO Admin when registered by your Exams Officer Cay Central Login Sy User Name teacher Sccea org uk Password jecccccce in Forgot Password c Click on eCandidate Record Sheet from the applications list and click on the access link eCandidate Record Sheet S fie hte s vs 013b9 999989 Centr alisedLoginApplication protected login iFace j fs gt lt AP tive Search 2 ile E lt 100 LOI TP y trusted sttes HHR Z ails ePortfoliotestina E ES 2i7 LIS SE os 22 E Moderation 2 SELECTING SERIES The system will automatically log you into the current series You can click on change to select a different series eCandidate Record Sheet SS W BPE Mi OP eS Eetend Sentai Selected series 2013 Summer change Selec component Select a component mi 3 SELECTING A COMPONENT a Use the dropdown menu to select the appropriate unit component b Ifyou have been registered for more than one component unit all components units will be listed
9. by task Check progress Confirm Internal Standardisation Lead teacher only Confirm Authentication Lead teacher only 10 Attach additional subject specific information Languages Gaeilge Lead teachers only 11 Submit Marks Lead teachers only 12 Log out 13 List View Candidates not entered ONLY REQUIRED IF YOU WISH TO RECORD MARKS FOR CANDIDATES NOT ENTERED YET WITH CCEA E Moderation BEFORE YOU START All C2K computers should have a supported version of Internet Explorer installed and therefore you should be able to use the eCRS application from a C2K computer If you are not using a computer within the C2K network please check that you are using Internet Explorer version 9 or greater You can check this from the Help About Internet Explorer menu If your version of Internet Explorer is older than version 9 you can download it for free from here http windows microsoft com en US internet explorer products ie home When using Internet Explorer please ensure your Browsing History Settings under Internet Options is set to automatically check for newer versions of stored pages The eCRS application also works with Google Chrome If you are experiencing any issues with Internet Explorer or if it s not available for example if you are using an Apple computer we recommend that you try Google Chrome You can download it for free from here http www google com chrome intl en GB landing_tv html Reg
10. c Details of any linked components will be displayed on the screen Selededsenes 2013 Summer cn ne Sele component GURO1 JOURNALISM UNT 2 g Closing Date 1 January 2014 at 11 71AM Samples collected from 8 30am on this date electronic candidate record sheet eCRS user manual 4 SET UP TEACHER CODES a Select the tab amp Assign Teacher Codes b Click Add Teacher Code c Add areference code e g teacher initials in the Teacher Code box aQ Add the teacher s name in the Teacher Name box Click Save gt f Click Close Manage Teacher Codes Teacher Name Jonn smith a Eo es Add Teacher Code Chose E Moderation 5 ASSIGN TEACHER CODES A teacher code can be assigned to all candidates or toa group of candidates Click on Assign Teacher Codes and click Assign beside the relevant teacher code Follow the on screen instructions to assign the teacher code to all candidates or to a Selection of candidates A warning message will be displayed if you attempt to leave this screen before making changes and applying them ce Te eee AL opeteheen cee Ty ee ie pei prey ee ay eed Peed ee eee Te ee TS eee be pee ee ee ee ee ee ee PE ee ee ee ee Pod kios ph nie es Fari ch Api l aes ape Cel ae a ie kbi Chuli Ped F ee ee Ot Sees fh St Ba SE eon DLE a Ce SE TLE cp LiDE RST ae F pce a Ee Lid DEANS HATA S amp S Assig
11. cord Sheet application as the lead teacher for the specification s controlled assessment coursework unit s The co ordinator lead teacher will have access to all the candidates in the consortium on the eCandidate Record Sheet application to record outcomes The co ordinator lead teacher will complete and validate the eCandidate Record Sheet application to submit marks for all candidates in the consortium and other required information relating to the moderation When required by the specification the co ordinator lead teacher will use the ePortfolio application to provide samples for moderation E Moderation COMPLETING THE TASK a Before the closing date time the lead teacher must check to ensure a successful validation has been made for each component b CCEA will transfer these marks automatically to CCEA s computer system The lead teacher will be contacted if there are any queries c Any requests to change a mark after the closing date will require the provision of evidence and authorisation from the Head of Centre For centre purposes only d You may print individual all or candidate record sheets by teacher code using the print icon Do Not send any candidate record sheets to CCEA e Download Marksheet read only This allows you to open and save a spreadsheet electronic candidate record sheet eCRS user manual SUBMISSION OF SAMPLES There are minor changes for the submission of
12. ded ee Co de Cee iaf ri ey ee a ee oe hii suthvincuned seer PATI M fukn usafeeg fut PO che Sea of my incendie che were progiarea bp each cangieiare on poy thu of cha cascicuee E Sey COMM e a Poa Secu Debi oF pate a Py Ey I UO tart Aether rien Halonen E Moderation 10 ATTACHING ADDITIONAL SUBJECT SPECIFIC INFORMATION LEAD TEACHER FOR GCSE LANGUAGES AND a Click on the Attach Form tab GAEILGE ONLY b Click browse c Select the saved file from you PC d Click Upload Attach Form Fiesse woload 3 Tie confiaining any addibonal omaan requiring submission Prevawte_ mn For further information pease Wael the CCEA Languages Microsite electronic candidate record sheet eCRS user manual 11 SUBMIT MARKS LEAD TEACHER ONLY a Click the Submit Marks tab Indicates there are missing actions these will be listed b Complete all the missing actions listed on your screen and click the Submit Marks tab again c Once all the missing actions have been completed the Submit Marks button will appear d Click the Submit Marks ia and the following message will be displayed on your screen Click on Submit Marks to CCEA You will also receive an email confirming successful submission Confirm Submission of Marks Before submitting please ensure you have confirmed all candidate marks are correct fis Arequest to change a mark after the dosing date will require
13. ed to candidates will be listed C under the Internal Standardisation statement Tick the statement to confirm either internal standardisation has been carried out in accordance with CCEA guidelines or that only one teacher has been involved in the marking When completed the tab will go green internal Standardisation Jeti hee ere ae ele ie A ee oe eed cer eco cece aed eee eed ee oe eh me ep by he sees oe eee ere Ep F ee prea a FALAM BOTT Anm chkan in eee eee mi e recto of ieee Sier electronic candidate record sheet eCRS user manual 9 CONFIRM AUTHENTICATION LEAD TEACHER ONLY a Click on the Authentication tab oy Click on View print authentication statement and list of candidates A Click on the print icon and print the statement listing the candidates names aQ Use the printed document to obtain signatures from candidates to authenticate their work and retain the completed document e Click on the tick box to confirm authentication has been obtained for all candidates a Do not complete the authentication statement text box unless you wish to report an authentication issue Issues to be reported to CCEA can be keyed into the text box and click Save Authentication Statement Authentication i Fira pren alee ele aloe grej bnl el carededal So indoemaden te cardiigies Glick io downlcad Ppt Pee E AEH Ocoee ee CER reed Poe f Ooi Oa Dep Chee erik Add pA L oe ar ii
14. idate Cand Mo Candidate Name 15 5108 CAMPBELL HANNAH E a martina REOMBE CL SHONA 6009 REID MATTHEW RT 6010 CARSON ALANNA E 6011 COUSLEY MATTHEVY J J b For the component LEAD TEACHER ONLY Click the Submit Marks tab dk Prefixes missing actions Submit Marks Submit Marks Action is required see below Authentication is confirmed internal standardisation is complete Ono missing marks Ono missing teacher codes there are missing entries 71999 1001 Demo Candidate 1 71999 1002 Demo Candidate 2 71999 1003 Demo Candidate 3 71999 1004 Demo Candidate 4 71999 1005 Demo Candidate 5 71999 1006 Demo Candidate 6 71999 1007 Demo Candidate 7 71999 1008 Demo Candidate 8 71999 1009 Demo Candidate 9 Ono missing record sheets ai candidates match entered name electronic candidate record sheet eCRS user manual Indicates all the actions are complete Suibrnit Marks Submit Marks Please click the Submit Marks button to complete the process Current status Ready to submit authentication is confirmed intemal standardisation is complete Ono missing marks Gino missing teacher codes Ono missing enines no missing record sheets an candidates match entered name E Moderation 8 CONFIRM INTERNAL STANDARDISATION a LEAD TEACHER ONLY Click on the Internal Standardisation tab b The name s of teacher s with codes assign
15. lorer setting Click OR Try and Download again electronic candidate record sheet eCRS user manual CONSORTIA Consortia arrangements are required when two or more centres have joint teaching arrangements for candidates from different centres for the same specification The candidates must be entered by their own centre but will be treated as a single group for the centre assessed work The centres concerned must nominate a consortium co ordinator who undertakes to liaise with CCEA on behalf of all centres in the consortium The nominated co ordinator s centre will be the lead centre of the consortium The co ordinator will be the lead teacher within the online system To allow the eCandidate Record Sheet application to show the correct information for the nominated co ordinator of a consortium the following steps must be followed 1 The consortium co ordinator is required to complete and submit the Joint Council for Qualifications JCQ Application for Centre Consortium Arrangements for centre assessed work form The completed form must be with CCEA s Moderation section no later than the end of January for the forthcoming summer series One form is required for each specification and for each series 2 The Exams Officer in each centre must enter the candidates with CCEA 3 The consortium co ordinator must be registered by their Exams Officer via the centralised login for the eCandidate Re
16. n Teacher Codes aes tne oo pu Doman moo ns onaa oo os electronic candidate record sheet eCRS user manual 6 RECORD OUTCOMES FOR CANDIDATES The eCRS screen default displays 10 candidates per page This can be changed by selecting an alternative number shown on the dropdown list at Candidates Per Page on the bottom left of the screen 2010 TEN CANDIDATE CT v gt a 7 24 oOo Be Candidates Per Pagel 10 a a Page 1 of 2l e The candidates displayed on the eCRS screen can be filtered by a selected teacher code using the dropdown list at Teacher code Lo BACI Candidate Summary db ti i smiaistr D chpli ee agea Camila free LA E onii raher Combes Bar nbert Erai g mies E Cheap Puree bea aha 00 Deh eC aectieae Record eho Cia Pole bp soe adari Pajam Oo m e ommi Be Dt cnt ae on mcns ge Dts mcmes a Be ee eT z De ems constants 7 co ae teeters Carntnaate Be er mcmiims Be QO ee ten Be E Paw Page 18 ov Dia or ria a Insert marks comments on the eCandidate Record Sheets i Click on the candidate name this will provide a dropdown facility The dropdown will provide 3 options A eR ee ere thet Caredelae a f m oom fo ie a nF CELSE Hee Bell Hf ii To view the candidate record sheet select start marking this candidate and click Confirm a See eet ees ees oe ee ee dee ee el HF Sse Tami kka rih 1 Sp pe re EEE oa es m Se
17. ss used to register you If you have never logged into the application ask your Exams Officer to re set your password You will receive an email providing new login details Click on the red delete button and choose Confirm to delete that candidate You will then need to click on the Import Candidates from CCEA button to add the relevant candidate s back onto the eCRS screen again Contact your Exams Officer to check you are registered for the eCandidate Record Sheet application If you have been registered check if the email has gone to your Spam Mail inbox Select Import candidates from CCEA If no candidates appear the entry has not been made with CCEA You can do a pre entry upload of candidates to start recording marks before the Entries are made See steps Teacher code must be set up in the Manage Teacher Codes tab before the code can be assigned Check the template does not include a candidate number already on the candidates screen Check your Pop up blocker is turned off Check your Pop up blocker is turned off Delete the eCRS for the candidate by using the red icon CONTACTS Contact MODERATION TEAM COUNCIL FOR THE CURRICULUM EXAMINATIONS AND ASSESSMENT m 44 0 28 9026 1234 B 44 0 28 9026 1200 Details Phone 028 90 261200 ext 2348 E mail moderationteam ccea org uk e NORTHERN IRELAND QUALITY AWARD
18. the i provision of evidence and authorisation from the Head of Centre The candidate record sheet was successfully Submited on 28 January 2014 at FIAM Any changes will require re submission before the dosing date e Click the ie bi button and the report will appear on your screen Use the print icon to print the successful submission report When completed the tab will go green E Moderation 17m ROICTCN N CH OLER Click to safely close the system Logged in as demo ccea org uk 71999 Logout electronic candidate record sheet eCRS user manual 13 LISTING VIEWING YOUR CANDIDATES This step is only required if you wish to record marks for candidates NOT yet entered with CCEA Entered candidates names will appear automatically on the screen To add an individual candidate not yet entered with CCEA a Clickonthe 4 Add Candidate tap b Insert the candidate number and candidate name and select amp Add Candidate Candidate Mo Candidate Name amp Add Candidate To add a group of candidates not entered yet with CCEA Ei Upload Candidates ai a Click onthe b Click on Template and then click open A spreadsheet opens c Complete candidates numbers and names on spreadsheet you can copy and paste the information into this template You must use this template d Save and close the spreadsheet Remember the file name and where you saved it e You can assign a te
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