TRAQ DSS Form – Researcher User
Contents
1. Affiliation dropdown menu to ensure that the Email queens researcher queensu ca Fax application follows the proper workflow and avoid rhea Fleming Hall Jemmett Wing 3rd Floor aay any unnecessary delays Adding Project Team Members to Application la From the Project Team Info tab scroll down to Other Project Member Info and click Add New Other Project Member Info m First Name Role In Project Ne records fo depay Important Do not enter this information manually always use Search Profiles Click Search Profiles to bring up the Investigator List and search for the person you need to add as a team member Project Team Member Info Prefix ea Last Name l First Name Affiliation Gender Unspecified s Role In Project Co Investigator Country Rank ea Institution da Email Fax i Phone i Phone Adding Project Team Members to Application Cont Investigator List _ Close Instructions Search for and select t does not have a researcher profile c Last Name First Name Researcher Researcher Researcher a NoFilter Contai dance DoesNotContain StartsWith EndsWith EqualTo NotEqualTo GreaterThan LessThan GreaterThanOrEqualTo LessThanOrEqualTo Between Notbetween IsEmpty NotlsEmpty IsNull NotisNull m l this appl2. If you are unsure how to answer a question try clicking on 9 for additional information may be available as seen in the screenshot below Clicking on a second time will make the textbox disappear Powered by Process Pathways Welcome Queen s Researcher Application Ref No 5700 Project Tithe Test Application Queen s Researcher Application Form TRAQ DSS FORM Project Work Flow State Pre Submission Project Info Project Team Info Project Sponsor Info TRAQDSSFORM Attachments Approvals 1 General 2 Overhead 3 Hospital Research 4 Checklist 2 1 Qverheadindirect costs are expected to be incorporated into all research project budgets when permitted by the external sponsor Please follow the Indirect Costs of Sponsored Research Policy available under Useful Links which will provide examples of how to calculate overhead for your project Indicate the overhead rate applied 40 30 25 There are multiple sponsors Rate prescribed by external sponsor policy including Tri Council SSHRC NSERC CIHR TRAQ DSS Form Sub tab 2 Overhead ee at If you answer OTHER to question 2 1 please list all sponsors providing cash and the indirect cost rate in question 2 2 e You should also download the Request for Variance to Indirect Cost of Sponsored Research Policy from Useful Links and attach the completed and signed form to your application through t
3. Review Click here 2 0 0 Researcher s Portal The Homepage Cont My Files APPLY NEW News UsefulLinks Settings Role Project Team Member Applications Saved Not Submitted Applications Submitted Requiring My Attention My Reminders Applications Submitted Under Review Click here Applications Submitted Post Review Click here Applications Withdrawn Click here Role Reviewer Applications Requiring Your Review as a Chair Applications Requiring Your Review as a Reviewer New Applications Requiring Your Review as a Reviewer In Progress Events Requiring Your Review as a Chair Events Requiring Your Review as a Reviewer New Events Requiring Your Review as a Reviewer In Progress Reviewers and other users with signing authority Department Heads Faculty Deans Hospital Research Directors will have additional roles on their homepage such as Department Signing Authority and or Reviewer Researcher s Portal The Homepage Cont Useful Links gives users quick access to forms websites and documents commonly used by researchers i e links to SSHRC or NSERC online link regularly to keep up to date on application or link to the Budget Template Form announcements tips and tricks and for additional etc information posted by the Office of Research 1 Services Researchers are encouraged to check the News AP
4. Team Member Applications Saved Not Submitted 4 Applications Saved Not Submitted 3 Applications Submitted Requiring My Attention 0 Applications Submitted Requiring My Attention 0 My Reminders 3 My Reminders 0 Applications Submitted Under Review Click here Applications Submitted Under Review Click here Applications Submitted Post Review Click here Applications Submitted Post Review Click here Applications Withdrawn Click here Applications Withdrawn Click here Researcher s Portal Selecting the Proper Form e For the Awards module researchers have the choice between two forms 1 TRAQ DSS Form 2 Agreement Review The Agreement Review form is to be used strictly for the agreement types listed in the description below and that do not involve incoming funds to the University Please use the TRAQ DSS Form for all other agreements and grant applications Step 2 Click on the hyperlinked form to start application Awards Application Name Description TRAQ DSS FORM Submit this form if you are seeking approval for research funding Only the Principal Investigator a Faculty ia Pa member can submit TRAQ DSS FORM If this agreement involves INCOMING FUNDS to Queen s University please do not use this form All Agreements with incoming funds require a completed TRAQ DSS FORM This form may be used for the following agreements Data Transfer Access Agr
5. i jaie expected in kind contribution End Date i Competition Date Awarded Cash Currency Type CAD Awarded In Kind Awarded Overhead Comments Final Cash Final In Kind Click Add New add funding disbursementis Final Overhead C Important Remember to click Save at the bottom p aver StertDate Endoate 7S of the Funding Disbursement Info screen and then No records to display Save on the Sponsor Info screen Save Close Project Sponsor Info Tab Cont One of the many advantages of TRAQ is that it allows you to enter multiple sponsors for the same study To add additional sponsors simply click on Add New and repeat all the steps detailed from p 22 27 Powered by Process Pathways Welcome Queen s Researcher Application Ref No 1479 Project Title Test May 10 2013 Application Form TRAQ DSS Form Project Work Flow State Pre Submission j m i rat wh mm Kar Application Saved Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Logs Errors Click Add New to add funding details for this project AO We aw lee Edit Delete Queen s Researcher Principal Investigator Social Sciences and Humanities Research Council Standard Research Grant CAD TRAQ DSS Form The TRAQ DSS Form contains a number of sub tabs all of which contain required questions Application Ref No 7520 Project
6. review commitee pending Active Animal Care Certification TOPAZ File no 99999 e Research Administrators will be able to confirm the status of your Animal Care Certification directly in TOPAZ and change the status from pending to active Project Team Info Tab e The Principal Investigator Info screen is automatically filled out with the user s information e Please note Only Queen s faculty members can be assigned to the PI role on the TRAQ DSS Form Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors Principal Investigator Instructions Do not hand type data for this section The Principal Investigator PI section default populates with the researcher profile data for the project team member who creates the file F you are not the PI click the Change PI button to search for and select an alternate researcher profile If you load an alternate researcher profile to the PI section be sure to reload your researcher profile to the Other Project Team Info section below a EL Prefix Dr x Last Name Researcher First Name Queen s Affiliation Faculty of Health Sciences Pathology and Molecular Medicine IMPORTANT If you are a PI with multiple on n affiliations cross appointments please make sure Gender Female Institution that you select the department research centre where this study will be taking place from the Phonet ext 74491 Phone2
7. team member who creates the file F you are not the PI click the Change PI button to search for and select an alternate researcher profile If you load an alternate researcher profile to the PI section be sure to reload your researcher profile to the Other Project Team Info section below Prefix Dr Last Name Researcher First Name Queen s Affiliation Faculty of Health Sciences Pathology and Molecular Medicine z Rank Staff Gender Female Institution Queen s University Phone1 ext 74491 Phone2 Email queens_researcher queensu ca Fax Primary Fleming Hall Jemmett Wing 3rd Floor Alternate Address Address 20 Transferring Principal Investigator Role Cont Clicking the Change PI button will take you to the investigators list From there you would follow the same steps detailed in the previous slides to search for and select the P I At this point you will notice that the Submit button previously located at the top of the form has disappeared This happens because the P I is the only team member who can submit and re submit the application ExporttoPDF Submit Before P I Transfer save Close Print ExporttoWord Expotto PDF After P I Transfer MPORTANT Once you ve transferred the role of P I the next step is to add yourself to the application as a team member This must be done before you close the application Failing to do so will result in you losing access to
8. the history of the application and communicate with one another e The Workflow Logs tracks and time stamps approvals and messages The Workflow Logs starts to populate after the P I has submitted the application Refer to the Workflow Log to review all workflow history Project Work Flow State has been changed from Pre 14 05 2013 Submission to Department Signing Authority Review Pre Submission Department Submitting test application May Queen s Researcher Principal 16 22 gt Total Amount payable by Sponsor has been changed from Signing Authority Review 14 2013 Action Submit Investigator to T Logs Tab Project Logs e The Project Logs tracks and time stamps every action taken on the application Researchers are encouraged to check the Project Logs regularly as it is a good way to ensure that your most recent changes have been saved text in blue font represents the most recent updates Project Work Flow State has been changed from Pre Submission to Department Signing Authority Review ae Internal Awards Approval Form Queen s Researcher j Clinical Trial section gt Total Amount payable by Sponsor has been changed from to 0 ia Attachment Vacation Message docx has been Added Queen s Researcher Program Standard Research Grant Agency Social Sciences and Humanities Research Council Disbursement Year 2013 Start D
9. to display Save Close _ Sponsor Info Tab Cont Sponsor Info Based on the agency you have selected a list of aan ee l agency specific programs will be automatically Agency social Sciences and humanities Research Council Agency generated in the Program dropdown menu Select the program you are applying for IMPORTANT Programs preceded by an X are no Standard Research Grant Fiscal Year longer active and should not be selected Start Date A End Date A If applicable enter the deadline Competition Date fi date of the competition you are applying for Currency Type CAD Investigator Queens Researcher Principal Investigator 7 Comments Sponsor Info Funding Disbursement Info e You now need to indicate the amount of funding you will be requesting from the agency by completing a funding disbursement screen Start by clicking on Add New at the bottom of the Sponsor Info screen Funding Disbursement Info A Sponsor Info Enter the anticipated start date of your project the fiscal year data Fiscal Year Bave Close idii field above will automatically Sponsor Info ak i populate End Date z Agency Social Sciences and Humanities Research C Enter the total amount of daii requested cash this amount Program Standard Research Grant are a Requested In Kind should include the overhead or Start Date
10. PLY NEW News Useful Links Settings Role Principal Investigator Role Project Team Member Applications Saved Not Submitted 4 Applications Saved Not Submitted 3 Applications Submitted Requiring My Attention 0 Applications Submitted Requiring My Attention 0 My Reminders 3 My Reminders 0 Applications Submitted Under Review Click here_ Applications Submitted Under Review Click here Applications Submitted Post Review Click here_ Applications Submitted Post Review Click here Applications Withdrawn Click here Applications Withdrawn Click here Applications e Saved Not Submitted In progress by user s not submitted for review yet applications can still be edited e Submitted Requiring my Attention Singing authority or ORS has returned to PI Project Team Members for edits applications can be edited My Reminders Applications that have a Milestone report due requiring an Event Form due within the next 30 days Submitted Under Review Submitted by PI for review applications can only be viewed Submitted Post Review All active or closed approved applications can only be viewed Withdrawn PI no longer intend to pursue funding opportunity and withdraws the application an application can be withdrawn by the PI only once it has reached the administrative office URS it cannot be withdrawn during the approval process Researcher s Porta
11. The Researcher s Portal is also available through the TRAQ website http www queensu ca trag signon html Jur UNIVERSITY Sign On Protect Yourself Stay Informed cs Protect your NetID and use strong passwords a Scan for viruses Password Always logout of applications Install operating system updates Install antivirus software and keep it current Limit personal information you post on the Internet Be aware of hoaxes scams and phishing attacks Dont open attachments from unknown sources Use the secure wireless network VWPA2 gt Donthave a NetiD gt Forgotten Your NetID Password ee S hUN A e OP E R O Information regarding managing your Queen s NetID and strong password is available on the ITS website Accessing the Researcher s Portal Cont _ i e Queen s students and external users trying to log in for the first time will need to complete the Self Registration Form before they can access the Researcher s Portal Once you have registered you will receive an automatic email with instructions on setting up your own password From then on you will access the Researcher s Portal through the Post Kegistration Login Site e When logging in through the Post Registration Login site your username is the email address provided at the time of registration Powered by Process Pat ays Contact Us Tools for io Research at Queen s fies Queers Login Usern
12. Title Application Form TRAQ DSS FORM Project Work Flow State Pre Submission Save Close Print ExporttoWord ExporttoPDF_ Submit When all required questions have been answered in a sub tab the asterisk beside the title of the Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors n e 1 General 2 Overhead 3 Hospital Research 4 Checklist sub tab disappears and the font is no longer bold is 1 1 Which Institution Financial Serices will hold your research funds C QUEEN S UNIVERSITY C HOTEL DIEU HOSPITAL Please select HDH Research Vic Sahai in the approvals tab I KINGSTON GENERAL HOSPITAL Please select KGH Research Veronica L Harris McAllister in the approvals tab C PROVIDENCE CARE Please select PC Research Dan Legault in the approvals tab L There are no funds for the project to be administered ig 1 2 Is additional Queen s Hospital space required for this project YES No i 1 3 agree to abide by all polices set out by the external funding agency and Queen s University e g the Agreement on the Administration of Agency Grants and Awards by Research Institutions and the Senate Policy on Integrity in Research respectively Cl agree 1 4 Does the proposed research include Controlled Goods Technology YES D NO TRAQ DSS Form Cont
13. Tools for Research at Queen s TRAQ DSS Form Researchers User Manual Rev November 2014 Introduction to TRAQ e TRAQ Tools for Research at Queen s is an electronic research management system which replaced all internal certification paper applications Human Ethics Certification amp Biohazards Certification and soon will replace the legacy electronic award application Data Summary and Signature System commonly referred to as DSS Following the successful pilot implementation of Human Ethics in 2010 the Researcher Portal in 2011 and Biohazard Certification in 2013 the TRAQ project introduced the Awards Module in 2014 The project also includes a Financial Reporting Module scheduled for March 2014 as well as a CV Annual Reporting Module scheduled for 2015 e For more details regarding TRAQ please visit our website http www queensu ca traq All users should know how to safeguard their electronics computers smartphones etc and be familiar with the Queen s University Computer User Code of Ethics as well as the Freedom of Information and Protection of Privacy Act FIPPA at Queen s Accessing the Researcher s Portal Queen s faculty and staff should use their regular Queen s NetID and strong password to log into the Researcher Portal through ViyOueensU SOLUS Once in MyQueensU the eerie link to TRAQ is at the bottom of the screen in the right hand toolbar e
14. al If your project is hospital based and is not receiving any funding please indicate this in question 1 1 of the TRAQ DSS FORM tab and enter start and end dates on the Project Info tab Attachments Tab Researchers should attach any document s identified on the Checklist sub tab of the TRAQ DSS pee Form such as Research Proposal Budget or Budget Justification etc Users may upload multiple attachments provided that each is no larger than 5MB Attachments may be word files spreadsheets JPEG files PDFs etc e Click on Add Attachment to upload a document to your TRAQ DSS Form Agreement Review form eEeEEyyy Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors Please attach the following documents Research Proposal or Contract Budget or Budget Justification if not included in the above document If partners are involved letters of support if not included in the above document Instructions for Approvals TAB The next tab has a section called Approvals that indicates which esignatures are required easet individual attachment size is 5MB All attachments larger than 5MB will stall the system and your data may be lost However you may upload multiple attachments provided that each is no larger than 5MB Adding an Attachment Cont Select date by clicking on calendar icon next to Version D
15. ame Password Researcher s Portal Describing the Homepage Tools for Research at Queen s My Files APPLY NEW News UsefulLinks Settings Role Principal Investigator Role Project Team Member Applications Saved Not Submitted 4 Applications Saved Not Submitted 3 Applications Submitted Requiring My Attention 0 Applications Submitted Requiring My Attention 0 My Reminders 3 My Reminders 0 Applications Submitted Under Review Click here Applications Submitted Under Review Click here Applications Submitted Post Review Click here Applications Submitted Post Review Click here Applications Withdrawn Click here Applications Withdrawn Click here All users have Principal Investigator and Project Team Member roles Depending on your role in a particular study you will be able to access your files Human Ethics and Biohazard certifications and TRAQ DSS Form Agreement Review applications under one role or the other Role Principal Investigator Applications Saved Not Submitted Applications Submitted Requiring My Attention My Reminders Applications Submitted Under Review Click here Applications Submitted Post Review Click here Applications Withdrawn Click here Role Department Signing Authority Applications New for Review Applications Pending Requested Information Applications Submitted Under
16. ate field The date should represent the date that the document was attached to the application current date This vad Attachment x will allow the reviewer to identify the most recent version of any document that may have been sent back for amendments and compare the updated Description document with the previous one Parner ARUNIRGRS E Loog i Erro ioni here are some tips when naming your alached cocuments ee Carad a Include a brief description of the document Click on Browse to select Upload Attachment Browse the document from your computer teas BA NENGUS aifarh man Sie 2 PEE A ORCAS SSMS AE AREA AAA Ae Sa MARAE 6 Hs SSA TOARE ences MALES ED 4 Move VOU PSY Hae He GIT ECAR ienis of Version Date Doc Agreement Select One Y Adding an Attachment Cont Upload Attachment Description Upload Attachment Version Date Select the type of Doc Agreement document from the Click Add Attachment to complete the process Doc Agreement drop down menu VV YV Approvals Tab For Hospital Research Only At minimum you must select the Research Director s of the hospital s that will be impacted by your research Please make sure you complete this step correctly to avoid any delays in getting your application reviewed Other Approvals Your institution may require that you obtain additional approvals from othe
17. ate 2013 05 01 has been Added Requested Total 250 000 00 Awarded Total 0 00 Actual Total 0 00 Internal Awards Approval Form General Information Tab gt Has this project been peer reviewed has been changed from 1 to YES Clinical Trial section Per Subject Fee has been changed from to NO a 14 Clinical Trial section gt Estimated number of Subjects has been changed from to 200 Queen s Researcher Clinical Trial section gt Clinical Trial phase has been changed from 1 to Pilot Study Clinical Trial section gt Clinical Trial Protocol has been changed from to 0000 General Information Tab gt Application submitted for Ethics Purposes Only has been changed from to YES Checklist Checklist has been changed from to Investigator s Brochure Insurance Certificate Errors Tab Application Ref No 1479 Project Title Test May 10 2013 Application Form TRAQ DSS FORM Project Work Flow State Pre Submission Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Logs Eos TRAQ D55 FORM gt Clinical Trial section 2 4 Total Amount payable by Sponsoris required The Errors tab keeps a log of any required questions that were left unanswered If all required questions have been answered the Errors tab disappears Save and Close e At any point in the process the applicant may Save and Close th
18. ates Dates will be entered by URS Research Accounting staff when notice of award is received contract is finalized Although Keywords are not required researchers are encouraged to use this field to describe their project Keywords be selected from the drop down menu or typed directly into the text box IMPORTANT if your study has an international dimension international partners international sponsors etc please note the name of the country in the Keywords textbox Related Certifications eas If your study requires Human Ethics Biohazard Click Add New to attach a certification not yet submitted to a review commitee and or Animal Care Certification s you must link your certifications to your application or at the very File No least make note of this requirement and of your _ intent to apply Please see details on following page No records to display Project Info Tab Related Certifications If you do not have any active certifications yet click on Add New to indicate your intention of as gan applying for either Human Ethics Biohazard Certification Related Certifications Click Search to attach an existing certification Click Add New to attach a certification not yet submitted to a review commitee Edit Delete Human Ethics This application requires human ethics certification I will be submitting my application to HSREB shortly If you have already submitted your application for
19. ch of the TRAQ DSS Form e Omitting to complete this sub tab will result in delays in getting your application reviewed and approved e Please read the instructions provided at the top of the page carefully Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors 4 Checklist Please note the section Other Approval within Approvals tab is applicable to hospital based research Please identify all hospital departments that will be impacted by your research Impact is defined as any procedure or research protocol which uses hospital resources above those normally required for practice and standard of care This may include but not limited to extra tests or procedures preparation dispensing and storage of special medications used in drug trials use of labs for specimen preparation storage and shipment additional nursing time use of space to see research participants educational preparation or other ancillary costs covered by the hospital The hospital will not absorb research costs associated with projects above and beyond the standard of care These extra costs must be clearly identified within this application and researchers must have funding to support these activities Researchers are advised to seek early consultation with the appropriate hospital operational director identified within this form to ensure that a feasible propo
20. d In Kind Awarded Cash Awarded In Kind Awarded Overhead No records to display Sponsor Info Selecting the Agency e You can search the Agency List using any of the search options available to you i e typing in the agency name the abbreviation NSERC SSHRC etc or using one of the search filters Once you ve identified the agency you are looking for click Select Agency List Start With Any part Agency Name Abbreviation sshre T Abbreviation T Social Sciences and Humanities Research Council SSHRC National Granting Councils in Canada Sponsor Info I Can t Find My Sponsor gan If you are unable to identify your sponsor after searching Agency List as described on previous page please use the Comments text box on the Sponsor Info Screen and indicate the agency name program and any other relevant details as instructed in question 4 5 of the TRAQ DSS FORM tab Sponsor Info save close Sponsor Info Agency Program 7 Fiscal Year Start Date End Date EY EB E Competition Date Agency Reference No Currency Type CAD es Investigator Dr Researcher Queen s Principal Investigator x Agency X Program X Montreal Qc Contact Person Click Add New to add funding disbursement s Oo Fiscalvear StatDate End Date Requested Cash Requested In Kind Awarded Cash Awarded In Kind Awarded Overhead No records
21. e and or equipment is located in a hospital setting Your research staff and or research offices are located in a hospital setting Or You will be utilizing hospital resources space personnel equipment testing etc for your research project If you answered Yes to question 1 6 and indicated that your project is not receiving funding on question 1 1 please enter a start and end date on the Project Info tab For Hospital based Research Cont gt If you answered Yes to question 1 6 on the TRAQ DSS FORM then you must attach a copy of your aie research proposal agreement a budget form and copy of your HSREB approval letter and consent form if applicable to your application see section on Attachments tab o Budget If a budget form was not included in the research proposal please download a copy of the budget template available in Useful Links and on the TRAO website o HSREB Approval Letter amp Consent Form If this study requires HSREB Certification please retrieve the letter and the approved consent form from the Attachments tab in your HSREB Certification file save them to your computer and attach them to your TRAQ DSS Form application If your HSREB Certification application has not yet been approved you will be required to provide a copy of the approval letter and consent form at a later date by submitting a Grant Amendment Form please see TRAQ Awards Event Forms User Manu
22. e application and complete it at a later date The information entered will be saved and the user can access it again through the Researcher s Portal under Applications Saved Not Submitted oat Fay a https epreview its queensu ca romeo_researche O k EOX a ROMEO Researcher Portal Powered by Process Pathways Welcome Queen s Researcher Application Ref No 1481 Project Title Test May 21 2013 Application Form TRA DSS FORM Project Work Flow State Pre Submission Application Saved p Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Logs Errors Title Test May 21 2013 Important Do not close that application by clicking the X at the top of your browser doing so will result in the application being locked preventing other team members from accessing it Save and Close Cont e You will know that you are closing the file properly i e using the Close button when the following dialog box pops up on your screen Click OK to save your changes and close the file Message from webpage Do you want to sawe the changes before closing the file Cancel i TRAQ Tip Though TRAQ has no automatic save feature it does have a time out feature If you need to step away from your computer you should always hit Save and Close as a precautionary measure Fa
23. eement Equipment Loan Agreement License Agreement Material Transfer Agreement Memorandum of Understanding Network Agreement Non Disclosure Agreement Participating Centre Agreement or site Agreement Y Important TRAQ Tips e TRAO does not have an automatic save feature You should hit the Save button after completing each tab You will know that you have saved your changes when you see the Application Saved message in green font at the top of your screen Application Ref No 7517 Application Form TRAQ DSS FORM Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors Title Test Grant Application e Though TRAQ has no automatic save feature it does have a time out feature If you need to step away from your computer you should always hit Save and Close as a precautionary measure Failing to do so could result in information being lost and the application being locked 11 Project Info Tab IMPORTANT Please note that all fields preceded by are required Failing to complete these fields will prevent the Application Ref No 1479 user from submitting the form Powered by Process Pathways Project Info Project Team Info Project Sponsor Info on TRAQ DSS FORM Attachments _Logs Errors Title is a required field and must be completed before the application can be submitted Do not enter the start amp end d
24. he Attachments tab e More information regarding the Indirect Costs of Sponsored Research Policy is available through Useful Links and on the RAO website p i Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors 1 General 2 Overhead 3 Hospital Research 4 Checklist P 2 1 Qverhead indirect costs are expected to be incorporated into all research project budgets when permitted by the external sponsor Please follow the Indirect Costs of Sponsored Research Policy and Procedures available under Useful Links which will provide examples of how to calculate the indirect costs for your research project Please select one of the following indirect cost rates 40 30 O 25 Tri Council SSHRC NSERC CIHR NCE Canada Research Chairs CFI or Internal Grants Rate prescribed by external sponsor policy and project less than 1 000 000 inclusive of indirect costs O OTHER please describe below P 2 2 Ifyou answered OTHER to the question above please list all sponsors providing cash and the indirect cost rate applied in the following format i e Sponsor Name indirect cost rate TRAQ DSS Form For Hospital Research Only e If you answered Yes to question 1 6 on the General sub tab research is being conducted at one of the affiliated teaching hospitals you must complete sub tab 3 Hospital Resear
25. ication file If the project team member You can search the Investigator List for the name of the person to be assigned as team member The list can be searched in a variety of ways i e type the last name of the person in the Last Name field use the filter beside it to select a search criteria such as Equal To or Contains Health Sciences Medicine Arts and Science English Language and Adding Project Team Members to Application Cont a e Once you ve identified your team member click on select The project team member form will be updated automatically Researcher T LY Researcher Queen s Faculty of Health Sciences Medicine If you are unable to identify the person you are looking for from the Investigator List please email the TRAQ helpdesk trag queensu ca Your email should include the person s e First and last name e Title Departmental affiliation e Institution Organization if external to Queen s e Email address e You will be notified as soon as the person has been added to the Investigator List and will then be able to add them to the project team Adding Project Team Members to Application Cont e From there you may select the role of the team member from the Role In Project drop down menu Affiliation kai Gender Unspecified j Role In Project Co Investigator Country Col siti Rank aa Institu
26. iling to do so could result in information being lost and the application being locked The user responsible for locking the application is able to unlock it by accessing it again and exiting properly All other team members who find themselves locked out of the application can either contact the user who locked it or the TRAQ team for support ext 78426 email traq queensu ca Submitting the TRAQ DSS Form ADDECAUION Bel Rolie Proje Mie Test May 10 2013 Start by clicking the Submit button at the top Project Work Tow Stale bre Subeuesion i of the screen to open the Work Flow Action screen a ANA DTi Eye se wee E SE ERE SEER PEE Preci inio Drolert Foam infe Braiect Geancer inio TRAQ DSS FORM Aiadurenie Loos Gaatuer at TONORA Tai CRNA Trish geckos o sf REE Work Flow Action oe tae ER PETRE o 3 43 gt Ee CREST She ASTeGrent _ Submit _ ance tiyastiogter s Grochure cree Click on one of the two Submit buttons located at the top and the bottom of the Work RE E EPESA ELESE EALER SS td Puget Gurarary You may use the Comments text box to enter any additional Flow Action screen comments information you would like to include with your application to submit your application for review Tools for Pr Research at Queen s as gt Queens Need assistance have a question Contact the TRAQ Hel
27. l Accessing Existing Applications e You can access all existing applications by clicking on one of the application links described in the previous page If you have several applications you can use any of the search filters available at the top of each column to quickly identify the application you are looking for e You can also use the Export to Excel button to export a list of your applications in an Excel spreadsheet Tools for as Y Research at Queen s ia b Queens APPLY NEW News UsefulLinks Settings f iat ES Y IT Human Ethics hi hi T All View Awards Health Sciences Research a E NOTTE TE EEE Ethics Board Short Form for wa ee lone te May 15 Researcher at 6007782 ee eee Approval Decision Made Active a vent Queen s Human Ethics Questionnaires Surveys Search Filters atic Test April 21 HEALTH SCIENCES RESEARCH _ Clone 2012 Researcher at 6007580 Human Ethics ETHICS BOARD APPLICATION Approval Decision Made Active ee Gueen s FORM for ETHICS CLEARANCE Researcher s Portal Starting a New Application Powered by Process Pathways Welcome Queen s Researcher Home My Profile Contact Us Help Logout Tools for Pa Research at Queen s Ae Ah k Queens News Useful Links Settings Step 1 Click on APPLY NEW to access the TRAQ DSS Form Agreement Review applications Role Principal Investigator Role Project
28. pdesk 613 533 6000 ext 78426 Email traq queensu ca You may also use our webform to submit an issue to our Online Support Centre You
29. r signing authorities Check any that apply to this current application S Refresh Active Department Signing Authority Name Status Comments If you answered Yes to question 1 6 on the TRAQ DSS Form and completed sub tab 3 Hospital Research you must complete the Other Approvals section of the Approvals tab and checkmark all of the Hospital Operational Directors that need to review and approve your application If Hotel Dieu is one of your hospital locations checkmark HDH Research Vic Sahai If KGH is one of your hospital locations checkmark KGH Research Veronica Harris McAllister If Providence Care is one of your hospital locations checkmark PC Research Kathleen Fitzpatrick HD ake HD ule HDH HD als HD pe HDH HDH HDH HDH HDH HDH HDH HDH Decision Support Electromyography Emergency GI Function Testing Unit Human Mobility Research Centre Imaging Information Technology Inpatient Cardiac Inpatient Medicine Inpatient Pediatrics Inpatient Surgery Laboratories Medical Records John Lott Adrienne Leach Brian Merkley Brian Merkley Leone Ploeg Karen Pearson Troy Jones Brian Merkley Brian Merkley Brian Merkley Brian Merkley Joyce deVette McPhail Deborah Sapp Logs Tab Workflow Logs T A e The Logs tab is a useful tool that allows researchers and research administrators to track
30. required certifications or already have active certifications click on Search to being up a list of your pending active certifications Click on select next to the certification s you need to link to your TRAQ DSS Form Related Certifications Click Search to attach an existing certification Click Add New to attach a certification not yet submitted to a review commitee kadd New Search E dit Delete _ Biohazard 60102384 2014 01 31 e Note that the renewal date of any related Human Ethics and or Biohazard Certifications will appear on the Project Info screen making it easier for researchers to remain current in their certifications Project Info Tab Animal Care Certifications i Ti Since Animal Care is not one of the TRAQ modules researchers apply for Animal Care through TOPAZ your Animal Care Certification cannot be directly linked to your TRAQ Awards file However researchers are still expected to make note of any active or pending Animal Care Certification required for their project From the Project Info tab click on Add New under Related Certifications Select Animal Care from the Certification Category dropdown menu and note the status and TOPAZ file number of your Animal Care Certification in the Notes textbox Related Certifications Click Search to attach an existing certification Click Add New to attach a certification not yet submitted to a
31. sal budget is prepared Consultation should occur within 2 4 weeks of funding deadlines to ensure all hospital approvals are in place If you have selected anyone in this area you must also select one or more of the following RESEARCH Directors HDH RESEARCH Vic Sahai KGH RESEARCH Veronica L Harris McAllister PC RESEARCH Kathleen Fitzpatrick based on hospital location s chosen below At a minimum if you said yes to 1 6 you must select the RESEARCH director to approve your hospital based research ti 3 1 Whatis your Primary Hospital Location if applicable Select kd 3 2 What is your Secondary Hospital Location if applicable Select ij 3 3 What is your Tertiary Hospital Location if applicable Select ij 3 4 Does your research study have a consent form Select kai For Hospital based Research i 1 6 Is your research occurring in one or more of the following locations HDH KGH PC IF YES please complete HOSPITAL RESEARCH and from APPROVALS tab select all applicable Hospital Units that need to approve your research If your answer is NO SAVE and move to the next tab YES please complete HOSPITAL RESEARCH tab and read instructions available on the top of this tab ONO e You should answer Yes to question 1 6 on the TRAQ DSS Form if any of the following situations occur Your research study is being carried out or occurring in a hospital setting Your research lab unit centre spac
32. the application 21 Project Sponsor Info Tab The Project Sponsor Info tab captures key project funding data such as agency program eee requested cash and or in kind amounts etc In TRAQ Sponsor refers to the funding agency NSERC CIHR etc industry partner or other party in an agreement contract Even when no research funds or in kind contributions are awarded through the agency partner the other party should always be documented e Click on Add New to add a sponsor Application Ref No 5700 Project Title Test Application Queen s Researcher Application Form TRAQ DSS FORM Project Work Flow State Pre Submission Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors Click Add New to add funding details for this project _ Addh saat No records to display Sponsor Info e The fields in the green square will need to be completed by the researcher s The other fields will either be filled automatically or completed by an administrator Sponsor Info H D amp Start here to select the agency Fiscal Year Start Date Ooo e End Date e Agency Reference No Currency Type CAD Investigator Queen s Researcher Principal Investigator a Comments Click Add New to add funding disbursements FiscalYear StartDate EndDate Requested Cash Requeste
33. tion kag Co Principal Investigator Email Co Supenvisor Fax Principal stigator Ext Sit rincipal Investigator ema ite Phone Project Staff Phoned Research Assistant Research Coordmator Mailing Alternate Research Nurse Address Student Researcher Malling Address lise OF Address You may add as many team members as required by clicking Add New team members can also be edited or deleted Keep in mind that anyone who will need to have access to the application should be added as team members It is recommended that Research Administrators assign themselves to the Research Coordinator role Important Although all team members will have access to view and edit the application the P I is the only member of the project team who can submit or re submit the TRAQ DSS Form Transferring Principal Investigator Role ee l If you are completing this application on behalf of the P I you will need to transfer the P I role from yourself to the actual P I prior to submitting the application Important DO NOT change P I s Last Name and First Name manually always click Change PI Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors Principal Investigator Instructions Do not hand type data for this section The Principal Investigator PI section default populates with the researcher profile data for the project
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