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Easy Accounts - Welcome to the Spar Administration System

1. TOTAL TAKINGS 109 816 46 9 920 04 108 982 27 108 980 00 2 27 231 823 65 3 244 00 ACCOUNT SALES 9 920 04 DAILY SALES 228 979 65 In the above example the total for Bill Payments amp Electricity was R 3 244 00 Block to far right completed with total liability How was the amount received R 2 944 00 was received via credit card R 300 00 via cash and the cash was dropped See blocks completed above and refer to the cash up section in this manual Airtime is charged via the tills to the Airtime sub departments Kwikpay emails an Invoices for the charges on a daily basis to stores Only the airtime invoice must be GRV d as the Bill Payments amp Electricity charges are captured via the cashup as explained above 39 SETUP OF KWIKPAY CHARGES IN LEARN CRITERIA BILL PAYMENT amp ELECTRICITY CHARGES The Bill Payments amp Electricity charges will be credited to a creditor account with the code EASY hence the debit orders for Bill Payments amp Electricity must also be allocated to account code EASY The procedure KWIKPAY must also be selected See screen below The procedure KWIKPAY accounts for the R 1 84 bank charge on every Kwikpay debit order Dt Bank charges amp VAT and Cr Kwikpay creditor with R 1 84 gt http fwww easyaccounts co za Spar_Learn_Criteria Generic_Edit asp ID 432 Windows Internet Explorer m CZ le easyaccounts co za ter eric_E B x o ej File Edit View Favorites Tools Help gt
2. edublox Hulp vir Leesproble Spar Administration System e Suggested Sites 7 y Google Get More Add ons e Easyaccounts Administration System SYSTEM ERROR C Main Menu SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt SPAR File Import Select and Upload the files in the supplied functions below Select Company SDD Supermarket No 1 Pty Ltd T A Robindale Spar v Creditors Debtors Please use appropriate files for the import you are trying to do Excel imports vill only accept Excel 97 2003 XLS files Cashbook IMPORT BANK STATEMENT BANK yyyymmdd_21105 X csv Select File o za Browse Control Accounts Daily Cashup 13 Aug 2010 Import Bank Statement File Imports Learn Criteria VAT Reports Quick Link El Dashboard Security Administration Done internet far 100 Start Ce Em oS A EASYACC MANUAL la Easy its Admini EJ Inbox Microsoft Out Click on the Browse button Select the BANK yyyy mm dd_storecode ofx file saved above from the correct folder Click on the Import Bank Statement button A message will display if the Bank Statement was imported successfully CSV imports If you don t have internet banking with OFX download import the CSV file Remember to select the date format on the import function in Easyaccounts i e if the date format in the file is yyyy mm dd select the same format in Easyaccounts before yo
3. Cr Balance on VAT Output Account R 500 000 00 Dr Balance on VAT Input Account R 400 000 00 use actual numbers per above report Explanation of journals when VAT is processed Dr VAT Output Account R 500 000 00 Cr VAT Payable Control R 500 000 00 Dr VAT Payable Control R 400 000 00 Cr VAT Input Account R 400 000 00 Balance of VAT Payable Control will be Cr R 100 000 00 Amount payable to SARS R 100 000 00 which will clear balance on VAT Payable Control If it is a debit balance VAT will be refundable Note The Input and Output Totals are transferred per day to the VAT Payable Control account The entries in the VAT Payable Control account will auto reconcile leaving an un reconciled amount equal to the amount payable to SARS in respect of that VAT period T2 24 25 HOW DO I EXPORT TO EXCEL Click on the Control Accounts menu to access control accounts Select the period that you want to export to Excel You can select a maximum of 12 months Select view All items Click Show Values Box Click on the View MS Excel button An Excel report will be generated of all accounts in monthly columns for the period selected up to a maximum period of 12 months HOW DO I ENTER MULTIPLE ADJUSTING JOURNALS Click on the Control Accounts menu to access control accounts Click on the Adjustments Button at the top of the report The following screen will appear Adjustments SDD Supermarket No 2 P
4. ation System Windows Inter asy acctrax com Maine B slx 1B ives e File Edt View Favorites Tools Help dy Favorites 44 Y Internet banking Take an IELTS English exam ISADSL Q News24 Spar Administration System E Suggested Sites Google _ Get More Add ons e Easyaccounts Administration System Main Menu A Robindale Spar INSURANCE Creditors Select Company SDD Supermarket No 1 Pty Ltd T A Robindale Spar Jan 2010 to 30 Sep 2010 EH Refresh Previous month Current month Next month Debtors Dates from Cashbook Records to Display Control Accounts Current Display 1 56 Show all transactions History Daily Cashu z z z 8 Back History Add Debit Add Credit Manual Recon Move Transactions w amp File Imports Opening Balance Reconciled Items Level 3 Count 0 0 00 0 00 AllStores DX Import Opening Balance Reconciled Items Level 2 Count 0 0 00 0 00 Opening Balance Reconciled Items Level 1 Count 4 0 00 0 00 Learn Criteria T INPUT 833002 1 Feb 2010 B SL DEBITS SANLAM 36017175 OUTPUT 637 21 VAT i 833003 1 Feb 2010 B SL DEBITS SANLAM 36017183 1 270 57 _ Reports 833004 1 Feb 2010 B SL DEBITS SANLAM 36017167 1 627 71 Quick Link 833013 1 Feb 2010 B MOMENTUM 099290049 1291RL 2 437 98 El Dashboard 839207 41 Feb 2010 B INTERSUREAR25
5. mA EJ le easyaccounts co 2a ter eric_E 1 S lR tel b Fie Edit View Favorites Tools Help aly Favorites g Q News24 edublox Hulp vir Leesproble 4 Spar Administration System A Suggested Sites a Google Get More Add ons e http fwww easyaccounts co za Spar_Learn_Criteria To edit the Record item change the relevant information in the spaces provided When finished click the button marked Update Record To return to the list page without saving the changes to the Record item click the button marker Cancel Transaction Description TRANSACTION JUNCTION Search Criteria TRANSACTION JUNCTION Type static New Description Account Code TICONTROL gt TICONTROL gt CA 3 x Reference Ref Length jo Len To Ref jo Procedure name mix g Update Record Cancel Done internet f RS 7 B Search Results ty EASYACC MAN gt Ea ts 2 http This Learn Criteria creates the Journal from the daily Cash Control account to the TJ Control Account for the EFT amount 57 After the above is created the EFT Terminals for Transaction Junction must be set up in Learn Criteria as follows http www easyaccounts co za Spar_Learn_Criteria Generic_Edit asp ID 340 Windows Internet Explorer KV EJ le easyaccounts co za 8 ter eric_Ed 4 SIB x O i Fie Edit View Favorites Tools Help dg Favorites g News24 edublox H
6. 0 00 0 00 R 1 429 212 72 R 308 020 02 R 108 833 82 R 396 544 28 R 5 111 44 RESIS R 2 247 727 85 0 00 0 00 R 2 247 727 85 The above is an extract of Sub Department Accounts on the 3 level of Sales Accounts 35 Click on BAKERY BREAD to enter the transaction level of the account Dates from 1 Jan 1900 EH os 31 Dec 2010 EH Previous month Current month Next month Records to Display 1 100 101 200 201 300 301 376 Current Display 301 376 Manual Recon Opening Balance Reconciled Items Level 3 0 00 Count 0 f 1 280 153 38 027 26 Dec B SALES BAKERY BREAD EE m 754027 2009 POALES m 1 284 502 02 26 Dec 522 78 a 754028 5599 B VAT SALES BAKERY BREAD u 1 283 979 24 755369 27 Dec B SALES BAKERY BREAD ag m 2009 o i Vv 1 288 657 85 36 HOW DOI MOVE TRANSACTIONS If you are in a Control Account on the transaction level click in the box next to the ial icon of the transaction that you want to move to another Account You can select one or more transactions to move to another Account at the same time Once you have ticked all the transaction that you want to move click on the Move Transactions button untiID 321 9 amp Star Windows Internet Explorer amp 2 easyaccounts co za M a 9 lt B elx Fie Edit View Favorites Tools Help Favorites Spar Administration System D
7. Daily Cashup File Imports as Welcome to SDD Supermarket No 1 Pty Ltd T A Robindale Spar VAT Reports Quick Link E Dashboard PLEASE USE THE ERROR REPORTING TOOL IN THE TOP RIGHT OF THE SCREEN TO REPORT ANY ERRORS YOU MIGHT ENCOUNTER ON THE SYSTEM ANY ADDITIONS OR CHANGES TO THE CURRENT FUNCTIONALITY OF THE SYSTEM MUST BE ADDRESSED WITH YOUR IMMEDIATE MANAGER SUPERVISOR Security Administration start e GE m B Inbox Micros gt A a Easyaccounts EASYACC MAN 2 MENU ITEMS The system has the following menu items Creditors Debtors Cashbook Control Accounts Daily Cash up File Imports Learn Criteria VAT Reports Quick Link Dashboard 3 STRUCTURE OF FINANCIAL RECORDS The financial records are divided into 4 main categories 3 1 Creditors 3 2 Debtors 3 3 Cashbook 3 4 Control accounts All ledger accounts that do not make part of a Cashbook Creditor or Debtor account is classified as a Control Account The Control Accounts are divided between the Income Statement and Balance Sheet items 4 ACCOUNT STRUCTURE CONTROL ACCOUNTS Some Control Accounts have a three level structure into which you can drill down into Take Sales for example which is on 3 levels 4 1 SALES Level 1 Control Account 4 2 SALES DEPARTMENT Level 2 Account Type 4 3 SALES SUB DEPARTMENT Level 3 Sub Account Not all Control Accounts have 3 levels The system wil
8. The debit entry generated will auto recon with all the individual entries and the credit entry will remain in the un reconciled items on the DC DROPSHIPMENT account Once you receive the drop shipment statements pass an entry for the discount and allocate it to OTHER INCOME gt OTHER INCOME gt DISCOUNT RECEIVED Remember to account for output Vat on the entry EXAMPLE BELOW The total of all the invoices amp credit notes excluding discount for the week was R 303 405 90 The discount was R 2 589 35 enter manual entry Add Debit account for output Vat and allocate it to OTHER INCOME gt OTHER INCOME gt DISCOUNT RECEIVED The amount of R 300 816 55 is the actual amount payable to SPAR DC 29 Jul 2010 07 30 DROP SHIPMENT PAYMENT 303 405 90 EM gongs ZLE PUE 303 405 90 u 2010 30 Jul r Aug 718827 504 SETTLEMENT DISCOUNT D65 30 07 2010 2580 35 300 816 55 m 30 Jul o mj 718828 5419 DROPSHIPMENT D65 30 07 2010 300 816 55 0 00 m u Once the discount is entered process a debit Add Debit for the total amount payable and allocate it to the creditor account DC SPAR PAYMENTS IN SUSPENSE WHEN AND WHY DOES A TRANSACTION APPEAR IN DC SPAR WAREHOUSE OUTSTANDING A transaction will not be automatically posted to this account If you however have a charge on the DC Warehouse statement which is not yours you can allocate the invoice to this account and query it with the DC or you can leave it in the DC SPAR WAREHOUSE account and
9. 30 HOW DO I ADD A TRANSACTION TO A DEBTOR Debit or Credit Refer to How do I add a transaction to a creditor Debit or Credit The procedure for adding transactions to a debtor is exactly the same as adding transactions to a creditor HOW DO I MOVE A TRANSACTION FROM ONE DEBTOR TO ANOTHER DEBTOR The same process as moving a Creditor see above HOW DO I PRINT A DEBTOR STATEMENT Once in the debtor account click on Statement button Select the option that you want to use to transmit the statement to the debtor Note Remember to have an email address or fax number setup for the debtor HOW DO I RECONCILE TRANSACTIONS IN A DEBTOR Refer to the section How do I reconcile transactions in a creditor The steps are exactly the same for a debtor except for the recon variance There is not a recon variance function for debtors CASHBOOK The bank statement is imported into Easyaccounts No manual capturing takes place All the entries in the cashbook are allocated to the correct accounts when the bank statement is imported according to the Learn Criteria that has been set up The cashbook balance should always be equal to the bank statement balance WHY SHOULD THE LATEST DAILY CASHUP BE PROCESSED BEFORE I IMPORT THE BANK STATEMENTS The entries in the cashbook regarding credit card and EFT transactions get automatically allocated to the cash control account for the day to which it relates In order for th
10. 31 e HOW DO I MOVE A TRANSACTION FROM ONE DEBTOR TO ANOTHER DEBTOR 31 e HOW DO I PRINT A DEBTOR STATEMENT 31 e HOW DO I RECONCILE TRANSACTIONS IN A DEBTOR 31 7 CASHBOOK 31 e WHY SHOULD THE LATEST DAILY CASHUP BE PROCESSED BEFORE I IMPORT THE BANK STATEMENTS 31 HOW DO I TREAT CHEQUES 32 e WHY DO ITEMS POST TO SUSPENSE 32 8 CONTROL ACCOUNTS 33 e HOW DO I ACCESS A CONTROL ACCOUNT 33 e HOW DO I MOVE TRANSACTIONS 37 e HOW DO I RECONCILE A CONTROL ACCOUNT 38 e HOW DO I ADD A DEBIT CREDIT TO A CONTROL ACCOUNT 38 e HOW DO I NAVIGATE THE BALANCE SHEET 38 e HOW DO I ADD A CONTROL ACCOUNT LEVEL1 39 e HOW DO I ADD A CONTROL ACCOUNT LEVEL2 40 e HOW DO I ADD A CONTROL ACCOUNT LEVEL 3 41 e SUMMARY EXAMPLE ON ADD CONTROL ACCOUNTS ALL 3 LEVELS 43 9 DAILY CASHUP 44 e HOW DO I ACCESS THE DAILY CASH UP 44 e HOW DO I RETRIEVE A DAILY CASH UP 44 HOW DO I ENTER THE EFT BATCH NUMBER 44 e HOW DO I TRANSFER AMOUNTS BETWEEN GEN CREDIT CARD AND CASH 45 e HOW DO I ENTER AMOUNTS FOR CASH DROPPED 46 HOW DO I ENTER 3 PARTY TRANSACTIONS 46 e HOW DO I CREATE A 38 PARTY 46 e HOW DO I TREAT THE AMOUNTS RECEIVED ON BEHALF OF 3 PARTIES 46 e HOW DOI RECONCILE GEN CREDIT CARDS AT e HOW DOI KNOW THE ACCOUNT SALES BALANCE 48 e HOW DOI VIEW THE ACCOUNT SALES DETAILS 48 e HOW DOI VIEW THE DAILY SALES 48 e HOW DOIFINALISE THE DAILY CASH UP 49 e HOW DO I ADD SPAR CASHIERS 49 e HOW DO ISET SPAR TERMINALSICREDIT C
11. Favorites i News24 edublox Hulp vir Leesproble Spar Administration System Suggested Sites Google Get More Add ons e http www easyaccounts co za Spar_Learn_Criteria U E To edit the Record item change the relevant information in the spaces provided When finished click the button marked Update Record To return to the list page vithout saving the changes to the Record item click the button marker Cancel Transaction Description KWIKPAY 0084670A 51831341 Search Criteria KWIKPAY 00846704 Type static New Description Account Code Reference Ref Length o Len To Ref jo Procedure name KWIKPAY x Update Record _ Cancel Done Internet f 495 7 start Ce Emo a unts Admini D EASYACC MANUAL d 5 https 60 AIRTIME CHARGES The Airtime charges will be credited to a creditor account with the unique account code as set up in Sigma i e EASY hence the debit orders for Airtime must also be allocated to account code EASY The procedure KWIKPAY must also be selected See screen below The procedure KWIKPAY accounts for the R 1 84 bank charge on every Kwikpay debit order Dt Bank charges amp VAT and Cr Kwikpay creditor with R 1 84 2 http www easyaccounts co za Spar_Learn_Criteria Generic_Edit asp ID 431 Windows Internet Explorer Ay CZ le t easyaccounts co za v B 44 x o l2 File Edit View Favorit
12. and you want to add a debit or credit transaction click on the relevant button Add Debit or Add Credit See screen below Note A Debit will always be a Positive amount and a Credit will always be a Negative amount in any Ledger Account Creditor Transactions Windows Internet Explorer BAE G je jel easyaccounts co za B x b Ajr File Edit View Favorites Tools Help dr Favorites 543 Q News24 edublox Hulp vir Leesproble Spar Administration System e Suggested Sites 7 3 Google Get More Add ons Creditor Transactions H SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Creditor Account Transactions ABI COCA COLA Below is a list of all current transactions for the selected Company and Creditor Use the tools provided to add Invoices and recon payments Show all transactions Including History Add Debit Add Credit_ __Manuzl Recon_ History Remittance _ SQ ___ Move Transactions SZER A G 21939 GRV 9511893350ABI SA BREWERIES View GRV Details 1 058 03 6 Fi ase 549 01 ar 1 607 04 659730 19 Jul 2010 9514351701 ABI SA BREWERIES CR 2010 07 30 Move Creditor 216 21 WE 1 823 25 150 75 EJ 1 974 00 216 21 E f7 1757 79 38 268 32 E 40 026 11 ew GRV e SGR Oa ABT SA BREWERIES View G 292 30 IF 265405 38 Feb 2010 c 2385 GRV 9512100999ABI SA BREWERIES View GRV Deta Creditor 65973
13. 00 9 00 ae of 0 00 0 00 O FLORENCE o oo 70 gt 0 00 a 00 7a e il o 0 00 0 00 O BRENDA 9 00 oj 9 00 9 00 we of q 9 00 0 00 O MARTHA o oo 70 2 9 00 a 00 o OL a 9 00 0 00 12 ELSIE 20 500 54 3921 04 2 6 85 1 184 28 18253 35 _ 18250 6 3 35 43 856 05 TSALA 0 00 6 gt 0 00 o oof oe o a 0 00 0 00 O LETTA 9 00 oe 0 00 9 00 2 ol o 0 00 0 00 O THOKO ooof oe 9 00 0 00 po 2 of o o 00 0 00 19 MARCIA 23 287 86 1470 76 2 6 94 1 162 98 17097 25 _ 17090 7 25 43 025 79 O VALENCIA o0 0R 9 00 0 00 770 2 oll o 0 00 0 00 O FRANCIS 9 00 2 9 00 0 00 7o 2 ol o 9 00 0 00 djo Tina o 00 ol amp 0 00 0 00 o e oll o 0 00 0 00 gt Lej Internet 4a 7 100 e ZE m gt 2 Retailer Financial Man Ty EASYACC MANUAL d All the data in this screen has been extracted from Storeline HOW DO I ENTER THE EFT BATCH NUMBER Enter the correct EFT Batch number in the block right below the EFT heading populate from last cash up processed 44 HOW DO I TRANSFER AMOUNTS BETWEEN GEN CREDIT CARD AND CASH If amounts in the Gen Credit Card and Cash columns need to be corrected transferred as a result of the cashiers allocating credit card transactions incorrectly click on the icon next to the amount that you want to change Windows might request you to allow scripted windows temporarily if prompted by Windows Explorer Look at the Toolbar and click Temporarily Allow Sc
14. 00 AS_Trigger Control_Account_Transaction 693821 Z CHECKOUT 01820489 POS INVOICE 89 95 89 95 AS Trigger Creditor_Transaction 3890559 Rar CHECKOUT 01820489 POS INVOICE 89 95 0 00 AS_Trigger Control_Account_Transaction 3890551 zany CHECKOUT 02050289 POS INVOICE 100 00 100 00 AS_Trigger Control_Account_Transaction 3890552 2 Aug CHECKOUT 02050289 POS INVOICE 100 00 0 00 AS_Trigger Control_Account_Transaction 693819 ZY CHECKOUT 02190389 POS INVOICE 89 98 89 98 AS_Trigger Creditor_Transaction 3 Dane Leg Internet far 100 2 start ECR Ee oS A C MANUAL la 2 Ea unts Admini The transaction listing total for any given date should be nil Please call the help desk if the balance at the bottom in the Balance column is not nil This report will have all transactions entered into the program for the selected date it will indicate who or which process created it and to which ledger it was allocated 20 FILE IMPORTS All files except the Bank Statements until you are using Host to Host Future development will be imported automatically 66 21 IMPORT BANK FILE Bank statements must be preferably downloaded on internet banking and saved in the Microsoft Money OFX format Access the File Import on the main menu Easyaccounts Administration System Windows Internet Explorer Go gt l http fsp OORERCONACK S BS 4 lt ou P File Edit View Favorites Tools Help ql Favorites g IS ADSL News24
15. 37 The following screen will appear http fwww easyaccounts co za Spar_ControlAccounts Move_Transactions_Test asp CompanylD Windows Internet Explorer G gt le easyaccounts co za IEE i F P File Edit View Favorites Tools Help ole Favorites J Spar Administration System PJ Dr Alimorad Farshchian M amp ReaPlayer http fwww easyaccounts co za 5par_ControlAccoun a D gh Page Safety Tools lt x Please select the Control Account to allocate the transactions to The details of the from Account is shown below 26 Dec 2009 SALES BAKERY BREAD R 4 348 64 Move above transactions for Company SDD Supermarket No 1 Pty Ltd FROM Control Account SALES Please note that the above transactions for this Company in the selected Account will be moved to the account you select below Do not move to a Control Account Z Select Control Account to Load Options Select Account Type to Load Options i OR Do not move to the Cashbook OR Do not move to a Debtor gt OR Done Internet fq 7 100 start ECHE ms AS MANUAL d Robindale Spar Admin Select the account to where you want to move the transaction s and click on the Move button The system will automatically pass a journal entry to move the transaction with a full audit trail HOW DO I RECONCILE A CONTROL ACCOUNT Put a reconciliation value in the reconciliation block Click
16. 52 VAT Total Distribution Centre Creditors R 2 709 759 97 Total Drop Shipment Creditors R 654 005 29 Re Total Monthly Direct Creditors R 2 674 639 46 Total Payroll Creditors R 13 750 00 KEG Total Sundry Creditors R0 00 Total Creditors R 6 605 026 80 E Dashboard Security KA Administration m Done Internet 7 495 7 WHAT IS HIDE ZERO The Hide Zero function is automatically enabled in the Creditors function The purpose of Hide Zero is to hide all the creditor accounts with a Zero Balance This will make the creditor s list shorter and more workable If you want to view or access a creditor with a Zero balance un tick the Hide Zero box and all the creditors will be displayed HOW DO I VIEW A CREDITOR On the main menu click on Creditors when the window opens select Creditor Type in the drop down i e COD Monthly direct Drop Shipment or DC Creditors Insert the end date up to when you want to view the creditors and Click the Refresh button The creditors are alphabetically listed per category Scroll down to the creditor which you want to view Easyaccounts Administration System Windows Internet Explorer G je e easyaccounts co za Main B 4 x o Aiz File Edt View Favorites Tools Help dy Favorites s News24 edublox Hulp vir Leesproble Spar Administration System suggested Sites bs Google Get More Add ons E Easyaccounts Administration System X Find pay
17. Feb 2010 CHECKOUT 04250127 POS INVOICE LEDGER WAGES NONE NONE 234 00 1 936 06 1042702 7 Feb 2010 CHECKOUT 00310327 POS INVOICE DEBTORS D FORRESTER 1 040 01 2 976 07 Done Internet a R100 7 start cS Bw 3 2 Retailer Financial Man wi EASYACC MANUAL d Close the screen if you want to exit the ACCOUNT SALES details HOW DO I VIEW THE DAILY SALES The total sales in the Total Column are the sales as recorded in Storeline or dStore The DAILY SALES amount reflected at the bottom of the Cash up is the sales as recorded in Sigma These amounts must be the same If there is a small difference it will go to sales level 1 suspense level 2 and sales difference Sigma Storeline level 3 Call the helpdesk if they differ 48 Click on the DAILY SALES link and the detailed sales for the day per Department Sub Department will open up HOW DO I FINALISE THE DAILY CASH UP Click the Update Cashup button at the top of the screen Never press enter because the information you have typed will then be lost Follow the pop up prompts on the screen The cash up can t be processed if the credit card and account sales amount do not agree with the cash up Call the help desk for assistance if they differ HOW DO I ADD SPAR CASHIERS You will not be required to add Spar Cashiers as the program will open them automatically from Storeline dStore with the correct cashier number To rename a cashier go to administ
18. Next Options fh gt Bl Page Safety gt Tools 220 00 220 El Creditors rors i Dil C soo eoo i 400 6 070 00 tito j o 0j a o A 0 00 Mm aj 220 220 Debtors Cashbook Control Accounts Daily Cashup Merge Cashup File Imports AllStores DX Import T BANKED OTAL TAKINGS OUNT SALES REDIT CARD RECON Learn Criteria MENGE VAT Reports Quick Link Dashboard Z gt a Riok 5 VORP PASO B moz W Error on PTT Te intenet Protected mode on we ZO z GB 47 Capture the batch number of the batch banked in the BATCH NO column next to the appropriate terminal and the amount banked in the R column The total for all the terminals banked should agree with the Gen Credit Card Total Column in the Cash up HOW DO I KNOW THE ACCOUNT SALES BALANCE The total in the Charge Account column of the Cash Up must balance with the ACCOUNT SALES total right below the total in the column HOW DO I VIEW THE ACCOUNT SALES DETAILS Click on the ACCOUNT SALES link on the Cash up and the detail of the ACCOUNT SALES will open up See the screen below http fwww easyaccounts c
19. R 99 565 04 to make the balance Zero and the was allocated posted to DC SPAR PAYMENTS IN SUSPENSE 381343 3 SeP G 307714GRV 048193 SOUTH RAND 6 536 73 eee i SEP 2010 DISTRIBUTION CEN sz 2010 3 Sep 10 000 00 13 Sep 830504 DEVELOPMENT FUND 354944 99 565 04 2010 u 2010 3 Sep 99 565 04 13 Sep 830506 WAREHOUSE W70 03 09 2010 0 00 2010 E 2010 26 HOW DO I RECONCILE SPAR PAYMENTS IN SUSPENSE All payment to SPAR DC out of the cashbook are automatically allocated to the account DC SPAR PAYMENTS IN SUSPENSE These amounts must correspond with the amounts payable as per the warehouse and drop shipment statements that were allocated to the DC SPAR PAYMENTS IN SUSPENSE account Manual reconcile the amounts payable with the actual amounts paid WHAT TO DO IF THERE IS NO GRV If an invoice was not GRV d for some or other reason and it was supposed to have been GRV d please GRV it when the omission is picked up Alternatively if the invoice is very old and to GRV it will alter the stock records then you can enter it on Easyaccounts by adding it as a credit Add Credit in the supplier account If the invoice relates to various sub departments it must be added as an Adjustment Refer to the section on Add Adjustments WHY DO TRANSACTIONS END UP IN COD GRV SUSPENSE All suppliers must be mapped in Sigma in the supplier setup to correspond with the code in Easyaccounts When a new creditor is opened in Sig
20. VAT SUMMARY FOR PERIOD ENDING 31 Jul 2010 Marge Cashup _ The following is the list of Vat Input and Output values per day between the selected dates AllStores DX Import OUTPUT VAT TR A 5 Jul 2010 16 382 67 117 019 07 23 469 33 7 Jul 2010 108 480 29 22 861 14 12 Jul 2010 18 129 294 93 26 987 78 XAT 14 Jul 2010 119 782 07 23 435 61 16 Jul 2010 142 153 36 23 618 65 Reports 21 Jul 2010 129 760 29 23 579 77 23 Jul 2010 143 738 93 25 987 47 Quick Link 30 Jul 2010 146 556 86 24 334 72 8 Jul 2010 120 785 00 22 826 41 El Dashboard S Jul 2010 19 118 00 136 557 14 22 907 74 10 Jul 2010 2 156 017 93 25 188 12 11 Jul 2010 156 673 86 26 073 08 25 Jul 2010 161 511 21 33 405 03 26 Jul 2010 135 579 07 29 105 88 27 Jul 2010 124 198 57 24 847 69 28 Jul 2010 133 401 93 24 411 47 Payroll 1 Jul 2010 124 346 71 22 080 44 Security 2 Jul 2010 136 699 43 22 216 68 3 Jul 2010 163 184 93 23 054 46 Administration 17 Jul 2010 154 428 36 25 642 32 Done GQ Intemet Protected Mode Off 4a 100 OUTPUT VAT A report will generate with all outputs and inputs not yet declared to SARS If all Output VAT was declared as at the end of the last VAT period then only outputs for the current VAT period will be on the report If any output VAT was not declared in prior VAT periods then it will appear together with the outputs for the current period You will note that next to the daily outpu
21. on the Manual Recon button A control account can be reconciled even if the reconcile balance is not zero HOW DO I ADD A DEBIT CREDIT TO A CONTROL ACCOUNT Refer to the section How do I add a transaction to a creditor The process is exactly the same HOW DO I NAVIGATE THE BALANCE SHEET The principles and processes are exactly the same as for the Income Statement 38 HOW DO I ADD A CONTROL ACCOUNT LEVEL1 Click on the Add Record button at the top of the Control Accounts screen The following screen will open This will only open the 1 level account Easyaccounts Administration System Windows Internet Explorer BA 6 jv je acctrax com e Stll b P File Edit View Favorites Tools Help dy Favorites g3 IS ADSL News24 edublox Hulp vir Leesproble 4 Spar Administration System e Suggested Sites 7 y Google Get More Add ons E Easyaccounts Administration System SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Add New Account To add a new Record enter the relevant information in the spaces provided When finished click the button marked Add Record To return to the Creditors list page without saving the new Record click the button marker Cancel Main Menu Debtors Description Cashbook Company Speciffic This account will only be available to SDD Supermarket No 1 Pty Ltd T A Robindale Spar Control Accounts Bank Account
22. query it from there 25 HOW TO RECON THE DC SPAR WAREHOUSE ACCOUNT The entries in the DC SPAR WAREHOUSE account should be all the invoices as GRV d on Sigma plus the standard non stock charges by the DC i e Guild Fees Food Audit etc which will be generated automatically when the warehouse statement is imported Invoices on the warehouse statement for stock items which are not on Easyaccounts will not be generated automatically as the only way for them to end up on Easyaccounts is by way of the GRV process Once you receive you DC statements you must reconcile all the items in the DC SPAR WAREHOUSE account on Easyaccounts with the actual statement by ticking in the reconcile block next to the item Any invoices on the statement not on Easyaccounts was either not GRV d or not received If it was received and not GRV d please follow the GRV process to import it into Easyaccounts or query the invoice with the DC Please note that the DC Warehouse import does not auto reconcile Once all the entries on Easyaccounts in the DC SPAR WAREHOUSE account agrees with the warehouse statement you must enter an entry equal to the amount payable for the specific week in the DC SPAR WAREHOUSE account and allocate it to the DC SPAR PAYMENTS IN SUSPENSE account See example below of DC SPAR WAREHOUSE account All the invoices payable on the specific warehouse statement totalled R 99 565 04 An entry WAREHOUSE W70 03 09 2010 was entered for
23. to the 3 Parties at the bottom of the Cash up Complete the total amount received in the block at the far right The amount in this block will be allocated to the 3 Party as an amount owed to the 3 Party this amount must balance with the amount in the total column in the same row Also complete the amounts received in the column for the correct Payment Media received NB It is important to complete both the Cash column for amounts received in Cash on behalf of 3 Parties and the Batch column if the Cash was dropped 46 HOW DO I RECONCILE GEN CREDIT CARDS The total for Gen Credit Cards will be at the bottom of the column for Gen Credit Card Complete the CREDIT CARD RECON block at the left bottom of the screen This amount must balance with the amount at the bottom of the column of Gen Credit Cards The Credit Card Terminals must be correctly setup Refer to the section Spar Terminals Easyaccounts Administration System Windows Internet Explorer JES ee E httpiljspar easy acctrax comMainitenu asp B fejz s x Google OTHER 10 000 00 OTHER 20 000 00 FLOAT B A Search Gy Gp EG hare Q cor Sidewiki 9 Check 3 Translate AutoFill CO J 10 00 00 gt gt amp sign In Sy Favorites 8 Welcome to the Spar Admini Welcome to the Spar Admini A Acer GameZone A Acer Web Slice Gallery e Easyaccounts Administration System X Find PREMIER FOODS Previous
24. za Internet Transfer x y F o 3 3 a Done Complete all the required applicable fields possible Select the correct Creditor Type on the drop down menu __ Double click to change security settings 3 Internet 7 49 Complete all the applicable Code Boxes See below for explanation 1 CIO Code is the Sigma code on the Checkout for COD creditors if they are paid out of the Checkout 2 DIS Code is the Spar DC supplier code for Drop Shipment suppliers 3 Sigma Code is the supplier code in Sigma for the specific supplier 4 Account Code is the accounting code Must be equal to Creditor Account code on sigma in Supplier settings 5 Allowable recon variance is the amount by which a creditor reconciliation can be out with and still be reconciled refer to the section above CAN I RECONCILE A CREDITOR IF THE RECONCILE AMOUNT IS NOT ZERO Select a payment method Click the Add Creditor button once all required fields are completed and the creditor will be added HOW DO I EDIT INFORMATION OF A CREDITOR Click edit record and change the applicable information Click update HOW DO I PAY A CREDITOR FUTURE FEATURE On the main menu click on Creditors Click the Payments button Click the Outstanding Balances button HOW DO I ADD A TRANSACTION TO A CREDITOR Debit or Credit Once in the creditor account see above how to get into a creditor account
25. 0 0 00 INPUT VAT There are no outstanding VAT Input for the selected period 0 00 VAT PAYABLE REFUND DUE Payroll Security Administration start C3 Em oe Bi Easyaccounts Admini TJ EASYACC MANUAL d ce 04 53AM Select the last day of the month on which the VAT Period ends i e if it is a monthly period and it ends on 31 July 2010 select 31 July 2010 Click on the Outstanding VAT button 70 Below see the report generated for July 2010 I Easyaccounts Administration ESEO File Edit View Favorites Tools Help i Favorites sig http www webex NEWS24 S Google gi EASYACC Suggested Sites 8 Web Slice Gallery asy acctracom EE Easyaccounts Administ X 46 Welcome to the Spar Adm SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Vat Select the End date below and click the Outstanding VAT button to view the Vat inputs and Outputs per day up to the selected date Only outstanding vat payments will be show If you are satisfied with these values click the Continue with VAT Processing button to process and reconcile all these transactions Main Menu Creditors Select Group SDD Supermarket Group Debtors Select Company SDD Supermarket No 1 Pty Ltd T A Robindale Spar EJ Cashbook Period End Date 31 Jul 2010 TRI Control Accounts Outstanding VAT Continue with VAT Processing Daily Cashup
26. 10 6 28910 GRV 9514340851ABI SA BREWERIES v E mi 1 974 00 EPNER EE C 28351 GRV 17673572 ABI SA BREWERIES Vie ZED E GGSEGA 647191 27 Jul 2010 G 3197 GRV 3514440527AB1 SA BREWERIES View GRV Details RETTE El 40 026 11 SATA rE S aeni CAIT AORA SA BREWERIES View GR poe E SIZAL Outstanding Total R 39 733 81 Done Internet f RSA start 7 Em 3 E Inbox Micros Creditor Trans HOW DO I RECONCILE A CREDITOR The items displayed in the creditor account will only be the un reconciled or open items in the creditor account Three items are selected in the action column with a tick See above and below 19 Jul 659734 2010 19 Jul 659736 2010 19 Jul 606959 2010 9514351700 ABI SA BREWERIES CR 2010 07 30 Creditor 9514340851 ABI SA BREWERIES INV 2010 07 30 Move 21 952 48 Creditor G 28910 GRV 9514340851ABI SA BREWERIES View GRV Details Move Creditor Move z r 49 267 78 2 684 70 4 658 70 M 47 293 78 M 1 974 00 M The 3 selected items balance to Zero and if they balance to Zero the user can click on the Manual Recon button to reconcile them They will be reconciled and will be removed from the un reconciled item screen See screen below after the manual recon button was clicked 10 6 cz le aiff easyaccounts co za rs znylD S BS 4 x an Ja File Edit View Favorites Tools Help qi Favor
27. 2 BREWERIES 27 Jul 2010 C 29199 GRV CLA17754702ABI SA 292 30 37 976 02 BREWERIES Done Unknown Zone fa Start ECHEN aj f ALS ZB https 21 HOW DO I GENERATE A QUERY TO A SUPPLIER When generating a query to a supplier click in the creditors account next to the items that you query in the Action column Once you have selected all the items that must be included in the query click on the SQ supplier query button The following screen will appear http fwww easyaccounts co za Spar_Creditors View_Supplier_Query asp CreditorID 861 amp Company D 7 Windows Internet Explorer p gt le j fwwwvw easyaccounts co zaj5par_Creditors View_Supplier_Query asp CreditorID 8 panylD M A 49 X Live Searct e x File Edit View Favorites Tools Help iy Favorites News24 edublox Hulp vir Leesproble 4 Spar Administration System e Suggested Sites 7 3 Google Get More Add ons e http fwww easyaccounts co za Spar_CreditorsfView The Supplier Query has been created for ABI COCA COLA Click HERE to open the Supplier Query for viewing in Adobe Acrobat Click HERE to email the Supplier Query to YOU Click HERE to email the Supplier Query to the Creditor at jacodw ddw co za Click HERE to fax the Supplier Query to the Creditor on Note to Supplier Done Internet A R5 7 start CAe Em Sa LJ Eas EA E Creditor T Creditor T 22 Y
28. 2 19 Jul 2010 9514356654 ABI SA BREWERIES CR 2010 07 30 608978 20 Jul 2010 pea ne OM 17673572 ABI SABREWERIES 197 GRV 9514440527ABI SA BREWERIES v 647191 27 Jul 2010 GRV Details Move 647193 27 Jul 2010 is Move Creat 39 733 81 Outstanding Total R 39 733 81 Manual_Recon asp Internet fa 7 4 95 bd start NAOH TOWA ounts Admini wl EA 16 The following screen will open for a Debit Transaction The process is exactly the same for a Credit Transaction http www easyaccounts co za Spar_Creditors Debit asp CreditorID 1043 amp CompanyID 74 Windows Internet Explorer g le easyaccounts co za i J B Sel x 28 Pjr File Edit View Favorites Tools Help r Favorites s Spar Administration System PQ Dr Alimorad Farshchian M suot DReablayer 5 http www easyaccounts co za 5par_CreditorsfDebi a e a Page Safety Tools i Fill in the fields below and click the Add Transaction button to create a new Debit transaction Back Debit Description Debit Amount o Vat Amount No Vat O Standard Custom Vat Account Vat INPUT Vat OUTPUT Transaction Date EEE hef Please select the account that will be Credited No Control Account will be Credited V Select Control Account to Load Options Select Account Type to Load Options company Speciffic all Accounts OR No Cashboo
29. 20 500 54 3911 04 gt 6 85 1 184 28 18253 35 2 18250 a 3 35 43 856 06 Account Types O TSALA 0 00 oj 9 00 0 00 0 o a 0 00 0 00 3rd Parties z u O LETTA 0 00 0 0 00 0 00 a gt o o 0 00 0 00 MAT lt O THOKO 0 00 oj 9 00 0 00 oj gt ol o 9 00 0 00 copan 19 MARCIA 23 287 86 1470 76 2 6 94 1 162 98 17097 25 2 17090 a 7 25 43 025 79 BIEDNI O VALENCIA o oo are 9 00 0 00 ae a a 9 00 0 00 O FRANCIS 0 00 o 0 00 0 00 oj gt o o 0 00 0 00 am m O TINA 0 00 6 gt 9 00 0 00 0 gt Cll o 0 00 0 00 Admini ratio u a x lt gt http www easyaccounts co za Spar_Cashup Cashup_Daily asp ID 106 nothing o Internet fa 4100 Ty EASYACC MANUAL d A positive amount entered into the Explorer User Prompt will transfer the amount from Credit Card to Cash and a negative amount from Cash to Credit Card HOW DO I ENTER AMOUNTS FOR CASH DROPPED Enter the amount dropped per cashier in the block next to each cashier in the Batch column created for cash dropped HOW DO I ENTER 3 PARTY TRANSACTIONS If the business collects money on behalf of a third party i e Kwikpay or Lotto the 3 Parties must first be created in the 3 Party Setup Call the Help desk for assistance HOW DO I CREATE A 3 PARTY Call the Help Desk HOW DO I TREAT THE AMOUNTS RECEIVED ON BEHALF OF 3 PARTIES Enter the amounts collected on behalf of the third parties in the blocks provided next
30. 51206 IMT0711 IVAT TAKEN 6 340 69 E 8 778 67 Set Period 1 Feb 2010 B VAT INTERSUREAR2551206 IMTO711 778 68 EJ 7 999 99 1044092 5 Feb 2010 B LIBLIFE 05FEB58424193300ETC 8 679 74 1218155 1 Mar 2010 B SL DEBITS SANLAM 49895902 9 316 95 Payroll gt Z 1218156 1 Mar 2010 B SL DEBITS SANLAM 49895910 633 36 9 950 31 Security 1218157 1 Mar 2010 B SL DEBITS SANLAM 49895899 357 14 10 307 45 Administration lt mm e Internet 69 HOW DO I PROCESS VAT Click on the VAT Report button on the home screen The following screen will appear Main Menu SDD Supermarket No 2 Pty Ltd T A Ferndale Spar gt Vat Select the End date below and click the Outstanding VAT button to view the Vat inputs and Outputs per day up to the selected date Only Guistanding vat payments wil be show If you sre setisfied with these values dick tha Continue wth VAT Processing button to process and reconcile all these transactions Select Group SDD Supermarket Group vl Select Company SDD Supermarket No 2 Pty Ltd TIA Ferndale Spar m E Period End Date FM August 42010 1234567 w 8 9 1011 1213 14 Dutstending VAT 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31 7 VAT SUMMARY FOR PERI The following is the list of Vat Input and Output values perd d dates Allstore mport boom oo ostej gt no Zaro sie Lea t OUTPUT VAT JAT There are no outstanding VAT Output for the selected period Report 0 00 0 0
31. 8408 GRV CLA17520369ABI SA BREWERIES 209 91 EJ 0 00 23 Jul 2010 O 584625 12 Jul 2010 G 28639 GRV 951425227 3ABI SA BREWERIES 50 274 45 0 E 50 274 45 27 Jul 2010 640778 12 Jul 2010 9514258919 ABI SA BREWERIES CR 2010 07 23 1157 49 W EJ 50 431 94 27 Jul 2010 O 12 Jul 2010 9514258920 ABI SA BREWERIES CR 2010 07 23 3 382 23 W E 53 814 17 27 Jul 2010 O 12 Jul 2010 9514252273 ABI SA BREWERIES INV 2010 07 23 53 656 68 E 157 49 27 Jul 2010 587741 13 Jul 2010 C 28665 GRV CLA17611167ABI SA BREWERIES 157 49 E 0 00 27 Jul 2010 606359 19 Jul 2010 G 28910 GRV 9514340851ABI SA BREWERIES 49 267 78 E 49 267 78 4 Aug 2010 659734 19 Jul 2010 95143517 00 ABI SA BREWERIES CR 2010 07 30 2 684 70 I F 51 952 48 4 Aug 2010 659736 19 Jul 2010 951434085 1ABI SA BREWERIES INV 2010 07 30 51 952 48 I f 0 00 4 Aug 2010 w Done internet fg 7 495 7 starn ECcAEmOOA A ints Admini wi EAS MANUAL d AE http z Items which are reconciled with the Manual Recon button will have the actual date on which it was reconciled in the Recon column Click the Previous month II Next Month buttons if you want to scroll by month Click the View Current button to return to the un reconciled or open items on the account 13 HOW DO I ADD A CREDITOR Click on the Creditors link on the Main Menu The following screen will open The following is a list of the Cre
32. ARD TERMINALS UP 49 10 HOW DO I GENERATE REPORTS 49 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 HOW DO I GENERATE A MANAGEMENT REPORT WINDOWS INTERNET EXPLORER SETTINGS HOW DO I LOG AN ELECTRONIC REQUEST QUICK LINK e WHAT IS QUICK LINK DASHBOARD e WHAT IS THE DASHBOARD LEARN CRITERIA e WHAT IS LEARN CRITERIA HOW DOI ENTER LEARN CRITERIA SETUP OF LEARN CRITERIA SPECIALISED PROCEDURES TRANSACTION JUNCTION TJ KWIKPAY PENSION FUND LEARN CRITERIA VOUCHER TRF JOURNAL VAT_SPLIT AND VAT_OUT ACCOUNT TYPES e WHAT ARE ACCOUNT TYPES CHART OF ACCOUNTS TRANSACTION LISTING FILE IMPORTS IMPORT BANK FILE ERROR MESSAGES VAT PROCESSING e HOW DOI ACCOUNT FOR VAT HOW DOI PROCESS VAT OUTPUT VAT INPUT VAT PROCESSING OF VAT HOW DO I EXPORT TO EXCEL HOW DO I ENTER MULTIPLE ADJUSTING JOURNALS e HOW DO I SET RECURRING JOURNALS UP 49 50 50 51 51 52 52 52 52 53 54 57 59 62 64 65 65 65 65 66 66 67 68 68 68 70 71 71 72 73 13 75 26 SUSPENSE ACCOUNTS 76 e WHY DO ITEMS END UP IN SUSPENSE 76 e WHY DO ITEMS END UP IN PURCHASE SUSPENSE 76 e WHY DO ITEMS END UP IN SALES SUSPENSE 76 e WHAT MUST I DO IF THE CASH CONTROL ACCOUNT DOESN T AUTO RECON 77 e WHY DO CREDIT CARD ITEMS ALLOCATE TO THE WRONG DATES IN CASH CONTROL 77 1 INTRODUCTION The software is a web based application with a user
33. BI COCA COLA Click HERE to open the Remittance for viewing in Adobe Acrobat Click HERE to email the Remittance to YOU Click HERE to email the Remittance to the Creditor at jacodw ddw co za Click HERE to fax the Remittance to the Creditor on Done internet fq 4 start CAe Em Sa as EA E Creditor T Creditor T 3 ttp jfww 20 NOTE Either an email address of fax number must be in the creditor setup to create a Remittance Advice Select any of the options to deliver a Remittance Advice to the supplier A remittance advice will then be delivered to the supplier with the selected option E mail or Fax See below an example of the remittance advice that the supplier will receive 2 http fwww easyaccounts co za Spar_Creditors Remittances Remittance_482010_501 39707_7 4 pdf Windows Internet Explorer BA r j le easyaccounts co za tt 2 v 4 x o File Edit GoTo Favorites Help dy Favorites 4 QQ News24 edublox Hulp vir Leesproble Spar Administration System Suggested Sites 3 Google Get More Add ons http f vww easyaccounts co zajSpar_Credtors Remi 88 Geer eofm dl i SDD Supermarket No 1 Pty Ltd TA ABLGOGA GO Robindale Spar BC DS Reg No 97 007462 07 Vat No 4650177977 Tel 0117822304 Fax 0117828258 Attention 04 August 2010 Account No Page 1 of 1 ee OO es ms 27 Jul 2010 G 29197 GRV 9514440527ABI SA 38 268 32 38 268 3
34. BREWERIES Vie ails Move A 40 026 11 647193 27 Jul 2010 294995GRV CLAL7754702AB1 SA BREWERIES Visi 292 30 M F 9733810 Outstanding Total R 39 733 81 Done internet f 495 7 starn ECREm SS J 2 s Adm MANLAL d A 18 Click on the Move Transactions button and the following screen will open 2 http Awww easyaccounts co za Spar_Creditors Move_Transactions_Creditor asp Windows Internet Explorer 6 JP el easyaccounts co 2a w 4 X lo pl File Edit View Favorites Tools Help qi Favorites g News24 edublox Hulp vir Leesproble Spar Administration System Suggested Sites s3 Google Get More Add ons e http www easyaccounts co za Spar_Creditors Mov Please select the Control Account to allocate the transactions to The details of the from Account is shown below 27 Jul 2010 G 29197 GRV 9514440527ABI SA BREWERIES R 38 268 32 Move above transactions for Company SDD Supermarket No 1 Pty Ltd TIA Robindale Spar FROM Creditor Account ABI COCA COLA Please note that the above transactions for this Company in the selected Account will be moved to the account you select below TO Do not move to a Control Account v Select Control Account to Load Options W Select Account Type to Load Options W OR Do not move to the Cashbook xv OR Do not move to a Debtor v OR Do not move to a Creditor v Di 3 Internet f 7 As start Ce E
35. CT Besse select the Dentor M Pesse setect the Creator M Pesce select ene Casnbook v bo o SELECT esse zee ne Dear S remescextecresar PemescectmeCarman M a T SELECT pasze zacz ene Dentor Pesce select the Creator M Pesce select tne Cano v Bc Jo Payroll Security SELECT pemezseczeDemw Wi Pense zeect tne crestor E Piense select tne Carmo Ni l To unts Admini Ty EASYACC MANUAL 73 Please ignore the Select Batch date Select Previous saved Batch and New Batch Description at this point Refer below to an explanation of the use of these buttons and drop downs Recurring Journals The 1 column of the adjustment is for Control Accounts entries The 2nd column of the adjustment is for Debtor Accounts entries The 3rd column of the adjustment is for Creditor Accounts entries The 4th column of the adjustment is for Cash book entries Example journal Dr Accounting fees R 1 000 00 Dr Audit fees R 2000 00 Dr VAT Input R 280 00 Cr DWYVS Creditor R 2 280 00 Click on SELECT for control accounts The following pop up screen will appear Adjustments SDD Supermarket No 2 Pty Ltd T A Ferndale Spar An adjustment will NOT be processed if it does not have a Date selected and a Description entered Please note that 4 contra entry is required for every transaction and your adjustments will not be processed if it does not total to zero The balance on t
36. Checkout Code Daily Cashup Sigma Code File Imports Foun ae ee ee Tepes Lincome Statement Item SE Learn Criteria FC Code Select Financial Category VAT Account Code Unique value Reports qhe following options is to change the Crystal Report layout of the control accounts Please do not make any changes to this if you do not work with e reports Quick Link Report Link I S Not Selected M El Dashboard Report Link B S Security Administration Done Internet a7 100 7 start ey D AJ ASYACC MANUAL la E its Admini EJ Inbox Microsoft Out OM 10 Description Enter the account description Company Specific Ignore this field it will auto populate Bank Account Ignore this tick Checkout Code Enter the Sigma code if this control account must link with the check out Sigma Code Ignore only applicable to creditors Type Select the report to which this account pertains FC Code Select the financial category to which this account belongs to Account code The code that the system will use to allocate imported transactions Must be unique or the system will not allocate the transaction Report Link NS Call the help desk for assistance Report Link BIS Call the help desk for assistance 39 HOW DO I ADD A CONTROL ACCOUNT LEVEL2 Go into the Administration Menu gt Account Types The screen below will appear NB The detail in the screen will differ for each set of books Ea
37. EASYACC USER MANUAL INDEX 1 INTRODUCTION 5 2 MENU ITEMS 6 3 STRUCTURE OF FINANCIAL RECORDS 7 4 ACCOUNT STRUCTURE CONTROL ACCOUNTS 7 5 CREDITORS 8 e WHAT IS HIDE ZERO 9 e HOW DO I VIEW A CREDITOR 9 e HOW DO I RECONCILE A CREDITOR 10 e CAN I RECONCILE A CREDITOR IF THE RECONCILE AMOUNT IS NOT ZERO 12 e HOW DOI VIEW RECONCILED ITEMS 13 e HOW DOTADD A CREDITOR 14 e HOW DO I EDIT INFORMATION OF A CREDITOR 16 e HOW DOTPAY A CREDITOR FUTURE FEATURE 16 e HOW DOTADD A TRANSACTION TO A CREDITOR Debit or Credit 16 e HOW DOI MOVE A TRANSACTION TO ANOTHER ACCOUNT 18 e HOW DO I CREATE A REMITTANCE ADVICE 20 e HOW DO I GENERATE A QUERY TO A SUPPLIER 22 e CAN I AT A LATER STAGE RETRIEVE A SUPPLIER QUERY GENERATED 23 e WHAT DOES THE NON GRV COUNT NEXT TO THE CREDITORS NAME MEAN 24 e WHEN AND WHY DOES A TRANSACTION APPERAR IN DC DROP SHIPMENT OUTSTANDING 24 e HOW TO RECON THE DC SPAR DROPSHIPMENT ACCOUNT 24 e WHEN AND WHY DOES A TRANSACTION APPEAR IN DC SPAR WAREHOUSE OUTSTANDING 25 e HOW TO RECON THE DC SPAR WAREHOUSE ACCOUNT 26 e HOW DO I RECONCILE SPAR PAYMENTS IN SUSPENSE 27 e WHAT TO DO IF THERE IS NO GRV 27 e WHY DO TRANSACTIONS END UP IN COD GRV SUSPENSE 27 e WHAT MUST I DO IF AN INVOICE IS IN GRV SUSPENSE WITH A SUFFIX GRV FIX 28 6 DEBTORS 28 e WHAT IS THE SHOW ALL BUTTON 28 e HOW DO I VIEW A DEBTOR 28 e HOW DO I ADD A DEBTOR 30 e HOW DO I ADD A TRANSACTION TO A DEBTOR Debit or Credit
38. Edit asp ID 2904 Windows Internet Explorer G a le easyaccounts co za 8 ter eric_Edi B 4 x Du P File Edit View Favorites Tools Help dy Favorites 43 QQ News24 edublox Hulp vir Leesproble Spar Administration System E Suggested Sites gt s3 Google Get More Add ons e http www easyaccounts co za Spar_Learn_Criteria X Find Previous Next FA Options To edit the Record item change the relevant information in the spaces provided When finished click the button marked Update Record To return to the list page without saving the changes to the Record item click the button marker Cancel Transaction Description VOUCHER TRANSFER JNL Search Criteria VOUCHER Type Static M New Description Account Code SUSPENSE gt AFW gt CA 1 Reference Ref Length o Len To Ref o Procedure name VOUCHER Update Record _ Cancel Done internet 4a As star ECREm oS E Inbox Micros FE http ji 64 17 18 Done VAT_SPLIT AND VAT_OUT For payments allocated directly from the bank account to an expense account invoice not GRV d and there is VAT on the expense select the VAT_SPLIT procedure The VAT component will then be automatically accounted for VAT_SPLIT is only for payments accounting for Input VAT and VAT_OUT is for receipts i e Output VAT ACCOUNT TYPES WHAT ARE ACCOUNT TYPES Account types is t
39. N CRITERIA Click the Learn Criteria link on the Main Menu Click the Add Record button to add a new item to the Learn Criteria The following screen will appear Creditors To edit the Record item change the relevant information in the spaces priii When finished click the button marked Update Record To return to the list page without cel saving the changes to the Record item click the button marker Can Transaction Description B0106425 VODACOM SP0104911200 Search Criteria B0106425 VODACOM Type Static W New Description Account Code G J DE WET gt DJD gt DEB Learn Crteris Reference iz RE Ref Length o Len To Ref o Report Procedure name NONE Quick Link PEM z E Dashboard Update Record ECE SS Rh Ty EASYACC MANUAL la Easyaccounts Admini Le Q 06 18 am Enter the Transaction Description Enter the Search Criteria This would be the unique part of the description that will always be the same Enter the New Description Only enter this if you want the description altered otherwise leave blank Enter Account Code This is the code of the account to which the transaction must be allocated from the cashbook Select from the drop down box Enter Reference Only enter this if you want the reference altered otherwise leave blank Enter Ref Length Contact Help Desk to complete this Only applicable when dynamic and procedure Enter Len to Ref Contac
40. RT SHELF 113 x BAKERY SLAB CAKE 111 a x BAKERY SWISS ROLL 112 x BAKERY TARTS 114 eh K Done internet fax 100 7 42 Click on Add Record and the following screen will appear Easyaccounts Administration System Windows Internet Explorer 6 j acctrax com le yA x o P File Edit View Favorites Tools Help oly Favorites g ISADSL News24 edublox Hulp vir Leesproble Spar Administration System Suggested Sites 7 y Google Get More Add ons Easyaccounts Administration System Main Menu SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Add New Record gt BAKERY SALES Ta add a new Record enter the relevant information in the spaces provided When finished click the button marked Add Record To return to the Security list page without saving the new Record click the button marker Cancel gt Administration Description Cashiers Sub Code Terminals Account Code Unique value Account Types Spar Code j Account Listing Add Record Transaction Listing Download Teamviewer Log Out Done Internet a 7 100 7 start ECBEm oa J CC MANUAL la 5 Eas nts Admini EJ Inbox Microsoft Out Su 10 Description Enter the description in this example BAKERY BREAD Sub Code The code of the Level 3 Account Account Code Normally the same as the Sub Code Spar Code Ignore future feature Click on Add Record to add the Level 3 control
41. Transaction Description Enter the unique string as used for the Terminal setup above in Search Criteria Type is dynamic if it relates to the procedure GET_DATE Leave New Description blank Do not select Account Code for credit card learn criteria Insert the batch number as per the Transaction Description above in the Reference field This is for explanatory purposes only Ref Length Is the length of the batch number this number will always be the same as the Zero Padding number in Terminal Setup as explained above Len to Ref is the number of characters in the Transaction Description up to the start of the batch number In the example above it is 20 characters from the beginning of the Description ABSA CARD 00372987 128 up to the beginning of batch no 128 Procedure Name must be GET_DATE for credit card terminals if you want to use the batch numbers to identify the batch 56 TRANSACTION JUNCTION TJ If a store is on Transaction Junction for EFT s and no unique batch numbers exist for batches the EFT batches must be posted to the TJ Control Account The TJ CONTROL ACCOUNT is a mandatory account CASH amp FLOATS gt CASH amp FLOATS gt TJ CONTROL ACCOUNT Setup in LEARN CRITERIA Create learn criteria TJ Control exactly as below 2 http www easyaccounts co za Spar_Learn_Criteria Generic_Edit asp ID 1292 Windows Internet Explorer BAA
42. VAT if there was VAT on those invoices Fix it using exactly the same procedure as set out above in the section WHY DO TRANSACTIONS END UP IN COD GRV SUSPENSE DEBTORS The debtors function is almost the same as the creditors Debtors are however not divided up in categories WHAT IS THE SHOW ALL BUTTON Debtors with a zero balance are automatically hided by the system If you want to view or access a debtor with a zero balance click the Show Al button This is similar to the Hide Zero function in creditors HOW DO I VIEW A DEBTOR On the main menu click on Debtors when the window opens insert the end date up to when you want to view the debtors Click Refresh The debtors are alphabetically listed per category Scroll down to the debtor which you want to view Click on the debtor that you want to view and the account will open The items displayed will only be the un reconciled or open items in the debtor account If you want to view the reconciled items in the debtors account click on the History button Insert the date range for which you want to view the history and click the Refresh button 28 Click the Previous month Next Month buttons if you want to scroll by month Click the View Current button to return to the un reconciled or open items on the account 7 tosyaccownts Administration system gt Window internet Explorer Sp Gerla hittp spar easy acctrax com MainM
43. account SUMMARY EXAMPLE ON ADD CONTROL ACCOUNTS ALL 3 LEVELS SALES Level 1 Account Account Code S BAKERY SALES Level 2 Account Account Type S1 BAKERY BREAD Level 3 Account Sub Code S101 BAKERY CAKES Level 3 Account Sub Code S102 All the Level 2 Accounts linked to the same Level 1 Account will add up to the linked Level 1 account All the Level 3 Accounts linked to the same Level 2 Account will add up to the linked Level 2 account 43 9 DAILY CASHUP HOW DO I ACCESS THE DAILY CASH UP Click on the Daily Cash up link on the main menu HOW DO I RETRIEVE A DAILY CASH UP Select the day you want to retrieve and click on retrieve Cash up The Cash up details for the day will be retrieved provided that it has been imported into the program The following screen will appear Click on Add Batch to create Batches for the cash dropped in either the electronic or manual drop safe or loaded into the ATM gt Retailer Financial Management System Windows Internet Explorer OGO E niwstoww ozsysczounis co zafani i EAA e E ooa ele File Edit view Favorites Tools Help a m r Favorites E Spar Administration System Dr Alimorad Farshchian M 48 Stes RealPlayer wet Retailer Financial Management System m 6 deh Page Safety Tools 7 Cashup Date 7 Feb 2010 E Retrieve Cashup L Add Batch _ Update Cashup e A rc ZEE A A 217 z O JOHANNA o oo 0 2 9
44. box will be accessible by clicking on the bubble next to the creditors name on the creditor list screen and the generated pdf file will be accessible by clicking on the Scan Docs button next to the creditors name on the creditor list screen Both the notes and pdf file will have the same system generated query number 23 WHAT DOES THE NON GRV COUNT NEXT TO THE CREDITORS NAME MEAN The only transactions that should be unreconciled in a creditorts ledger accounts are invoices and credit notes To make it easy for the user to identify accounts with unreconciled items that is not an invoice or a grv i e a payment the creditor is red flagged with the Non GRV Count If you enter a creditor with a Non GRV Count flag and you reconcile the un reconciled payments then the Non GRV Count flag should disappear if you refresh the Creditors Listing page WHEN AND WHY DOES A TRANSACTION APPERAR IN DC DROP SHIPMENT OUTSTANDING When the Drop Shipment Statement is imported into Easyaccounts all the invoices that relates to a supplier will be automatically posted to that supplier based on the D S Code of that supplier Le if the supplier code on the drops shipment statement aggress with the D S Code in Easyaccounts then the system will allocate that invoice to the corresponding supplier If an invoice with a supplier code that is not on Easyaccounts is imported then that invoice will be allocated to DC Drop Shipments o s Invoic
45. ditors for the selected Company currently on the system Please use the Action buttons provided to Edit Delete a record or click the Creditors Add Creditor button to create a new Creditor on the system p buere Selected Company SDD Supermarket No 1 Pty Ltd T A Robindale Spar a Creditor Type please select a Credi Transactions Untill all Creditors Control Accounts coD Distribution Centre hako Add Creditor Paymeni Drop Shipment C Creditor Ledger Hide Zero Monthly Direct Sundry All vith Debit Balances Total COD Creditors R 580 355 52 VAT Total Distribution Centre Creditors R 2 709 759 97 Total Drop Shipment Creditors R 654 005 29 Total Monthly Direct Creditors R 2 674 639 46 Total Payroll Creditors R 13 750 00 Total Sundry Creditors R 0 00 Total Creditors R 6 605 026 80 Security Administration internet a gt 435 Done Click the Add Creditor button at the top of the screen Creditors can be added from any category creditor screen 14 The screen below will open Ignore the Payroll Creditor section on the screen Please update the Record in the spaces provided for below Click the Update button to save the changes To return to the list page without saving the Record click the Aa marker Cancel 3 EAI jacodw ddw co za J Drop Shipment 005625 w N o Q coca Unique value fo j jacodwfiddw co
46. e Account Code Reference Ref Length Len To Ref New Description Procedure name To edit the Record item change the relevant information in the spaces provided When finished click the button marked Update Record To return to the list page without saving the changes to the Record item click the button marker Cancel Transaction Description SALES 07583 0106 041 SALES 07583 Dynamic UNIQUE 1 gt UNIO01 gt CA 3 w o o or y PENCOM 0 00285 x Update Record Cancel Done start Internet far As C3 Emo ASYACC BD Inbox m FALCON In the above example the refunds from the pension company as the description SALES 07583 0106 041 however only SALES 07583 is the unique part of the description the 0106 041 is a batch number Enter the unique part SALES 07583 in this example in Search Criteria Type Dynamic Account code UNIQUE1 Select procedure name PENCOM factor The factor is the pension fund commission charges contact Easyaccounts help desk to help you set the correct factor up 63 VOUCHER TRF JOURNAL The vouchers total as part of payment media is allocated to the daily control account If you want to have the total automatically journalised to a Voucher control account the following must be set up in the Learn Criteria This is just a trigger for the journal 2 http www easyaccounts co za Spar_Learn_Criteria Generic_
47. e Main Menu click on the SYSTEM ERROR CHANGE REQUEST link at the top right corner of the screen The following screen will appear 7 Error Report Windows Internet Explorer e easyaccounts co za SB 4 x gt File Edit View Favorites Tools Help lt Favorites Spar Administration System Dr Alimorad Farshchian M 8 Reallayer ery Error Report tm B sgh Page Safety Tools lt h Error Reporting Change Requests PLEASE NOTE THAT ALL SUBMISSIONS WILL BE SENT TO THE IT DEPARTMENT AND TO MR DE WET FOR QUALITY CONTROL PURPOSES IF YOU DO NOT GIVE PROPER DETAILS OF THE ERROR THIS REPORT WILL BE IGNORED PLEASE COPY AND PASTE THE ERROR MESSAGE THAT IS SHOWN ON YOUR SCREEN BELOW IF YOU ARE UNABLE TO COPY THE ERROR SIMPLY ENTER AS MUCH DETAILS AS YOU CAN ABOUT THE PROBLEM ts PLEASE DESCRIBE EXACTLY HOW THE ERROR OCCURED OR WHAT YOU NEED CHANGED FOLLOW A STEP BY STEP APPROACH STARTING WITH THE MAIN MENU Send Error Request Done Internet fq R100 2 Retailer Financial Man Th EASY CC MANUAL d 50 If a program error occurred please copy and paste the error in the top block and describe what happened in the bottom block If you need help or have a request complete the detail in the bottom block Be as complete as possible 14 QUICK LINK WHAT IS QUICK LINK Quick Link is an easy way to go to any ledger account in the system Click on Quick Link and the sc
48. e oS a ts Admini DJ EASYACC MANUAL d A htt Select the Creditor account to which you want to move the transaction to from the drop down menu Click the Move button to move the transaction or the Back button if you want to abort the move You can move to any another Creditor Account or Control Account Debtor Account or Cashbook If an error occurred for example a transaction was moved twice click on history or go to ID to see where the transaction came from and then correct the mistake 19 HOW DO I CREATE A REMITTANCE ADVICE When making a payment to a supplier and you want to generate a remittance advice click in the creditors account next to the items that you are paying in the Action column Once you have selected all the items that must be included in the remittance advice click on the Remittance Button The following screen will appear R wey le 1 wwyvw easyaccounts co za 5par_Creditors View_Remittance asp Credi gf mpanylD 748 9 R 49 x lou search IJE 7 http www easyaccounts co za Spar_Creditors View_Remittance asp CreditorID 861 amp CompanylD 4 amp ch Windows Internet Explorer File Edit View Favorites Tools Help dy Favorites 43 QQ News24 edublox Hulp vir Leesproble 4 Spar Administration System E Suggested Sites 7 3 Google Get More Add ons e http fwww easyaccounts co za Spar_CreditorsfView The Remittance has been created for A
49. e reconciled even if the balance is not Zero the recon balance must however be less than the allowable recon variance as determined in the creditor set up If the Manual Recon button is clicked and the recon variance is bigger than the allowable amount the following message will appear http Awww easyaccounts co za Spar_Creditors Manual_Recon asp Windows Internet Explorer 6 SLI le easyaccounts co za rsiMan SEx Ale File Edit View Favorites Tools Help oly Favorites g Q News24 edublox Hulp vir Leesproble Spar Administration System A Suggested Sites Do Google Get More Add ons http www easyaccounts co za Spar_Creditors Man Recon variance of R 38268 32 is greater than the allowable variance of R 0 1 Please click the Back button on correct Done internet f 495 7 1 start A aj E CES a a gt Easyaccounts Admini ty EASYACC MANUAL d f http If the recon variance is smaller than the allowable amount when the Manual Recon button is clicked the item will be reconciled and a Recon Variance journal will automatically be generated with the other leg going to a ROUNDING account in the Income Statement No VAT is calculated on this amount NOTE Date of rounding Date processed and not transaction date 12 HOW DO I VIEW RECONCILED ITEMS If you want to view the reconciled items in the creditors account click on the History button Insert the date range after
50. e suspense to them WHY DO ITEMS END UP IN SALES SUSPENSE The reason is exactly the same as for PURCHASE SUSPENSE it however relate to sales 76 WHAT MUST I DO IF THE CASH CONTROL ACCOUNT DOESN T AUTO RECON All the entries from the daily cash up are posted to the daily Cash Control Account This account serves as a journal for most of the transactions other than the payments media i e EFT and General Credit Card Most of the transactions should balance to Nil on a daily basis and the system then auto reconciles them leaving only a few transactions in the un reconciled window If for some or other reason the daily Cash Control does not auto reconciled please log the problem online by logging an error explaining the problem WHY DO CREDIT CARD ITEMS ALLOCATE TO THE WRONG DATES IN CASH CONTROL It is important that the credit card terminals are set up properly Please log request for help in this regard It is also important to use the correct batch numbers on the daily cash up as the system use the batch number captured to allocate the credit card deposits 77
51. e system to know where to allocate the entries the latest daily cash up must be processed The bank statement import function will not import transactions with a date later than 1 day after the date of the last daily cash up processed 31 HOW DO I TREAT CHEQUES Due to the fact that cheques cannot be imported electronically all cheques must be captured in the Cheque Register CASH amp FLOATS gt CASH amp FLOATS gt CHEQUE REGISTER Cheques must be added as credits Add Credit in the Cheque Register account All cheques imported on the bank statement will then be debited from the cashbook to the Cheque Register account to balance with the cheque captured All cheques captured in the Cheque Register account not yet through the bank will comprise the outstanding cheques for bank reconciliation purposes WHY DO ITEMS POST TO SUSPENSE Please refer to the section WHY DO ITEMS END UP IN SUSPENSE 32 8 CONTROL ACCOUNTS HOW DO I ACCESS A CONTROL ACCOUNT Click on the Control Accounts link in the Main menu The following screen will appear SDD Supermarket No 1 Pty Ltd T A Robindsle Spar gt Control Accounts The following is a list of records currently on the Database Please use the tools provided to manipulate any of the items in the list sa Select Group SDD Supermarket Group v a Select Company SDD Supermarket No 1 Pty Ltd TIA Robindale Spar AJ Start Date 12 Jan 1999 EH End Date 31 Dec 2010 EH Cont
52. eb 2010 oo Oe 0 00 0 00 oo 0R 0 00 0 00 Quick Link 4 ADDED 16 Jul 2010 2 767 84 ole 0 00 0 00 o oo 4230 Q 4 230 00 6 997 84 El Dashboard 5 ADDED 17 Feb 2010 0 00 0R 0 00 0 00 aol oO 0 00 0 00 Set Period 6 ADDED 17 Feb 2010 2 501 37 0 2 0 00 0 00 0 00 2984 08 2 984 08 5 486 05 13 ADDED 4 Mar 2010 oo 0e 0 00 0 00 oo oe 0 00 0 00 20 ADDED 4 Mar 2010 0 00 ae 0 00 0 00 0 00 0 e 0 00 0 00 x i PP e internet Protected Mode On Fa kiok e 3 0 PRONE evVaaToPASGBO FON m Enter the amount that you want to transfer in the pop up box 45 Retailer Financial Management System E Retailer Financial Management System Windows Internet Explorer B G yv e easyaccounts co za B x 28 P Jr Favorites J Spar Administration System PQ Dr Alimorad Farshchian M amp RealPlayer ory v 5 4 B i 4 2 3 0 4 g g i 2 8 4 6 Explorer User Prompt Main Menu Script Prompt Credito Please enter the amount to move from Credit Cards to Cash Use negative Migi Cashug amount to move from Cash to Credit Cards Cancel a 217 File Imports 3 O JOHANNA 0 00 oj 2 9 00 0 00 e o o 9 00 9 00 O FLORENCE 0 00 O gt 9 00 0 00 5 e a o 9 00 0 00 O BRENDA 9 00 oj 2 9 00 9 00 oe a o 9 00 0 00 Spar Media O MARTHA 0 00 ae 0 00 0 00 ae a a 9 00 0 00 Spar Terminals 12 ELSIE
53. ent hence the total number of digits that the batch number has is 3 hence zero padding 3 if the batch number on the bank statement is 00009 i e 5 digits long then the zero padding will be 5 All credit cards Media type Gen Credit Card including the EFT s 55 MAIN MENU gt LEARN CRITERIA Easyaccounts Administration System Windows Internet Explorer G je e easyaccounts co za Mi BS 9 lt Ajr File Edit View Favorites Tools Help 17 Favorites News24 edublox Hulp vir Leesproble Spar Administration System E Suggested Sites E Google Get More Add ons e Easyaccounts Administration System X Find SPEED Previous Next 2 Options SYSTEM ERROR CHANGE REQUEST To edit the Record item change the relevant information in the spaces provided When finished click the button marked Update Record To return to the list page without saving the changes to the Record item click the button marker Cancel Transaction Description ABSA CARD 00372987 128 Search Criteria ABSA CARD 00372987 Type Dynamic w New Description Account Code Please select Account Code Reference rze Ref Length B Len To Ref 20 Procedure name GET_DATE m Update Record _ Cancel Payroll Security Administration Done internet far AS J start ECE Sa a B Search Results C MANUAL d Enter the full description as per the bank statement in
54. enu asp HB Jo eH x Google a e AP Check a Translate AutoFil 44 amp Sign In oly Favorites 5 Welcome to the Spar Admini _ Welcome to the Spar Admini Al Acer GameZone Acer _ Web Slice Gallery Easyaccounts Administration System Se BL m gt Page safety Tods 0 mni 00 Plewous Next A Options harer Q cor A Sidewiki Main Menu SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Debtors The following is a list of the Debtors for the selected Company currently on the system Please use the Action buttons provided to Edit Delete a record or click the Add Debtor button to create a new Debtor on the system Select Group SDD Supermarket Group z Select Company SDD Supermarket No 1 Pty Ltd T A Robindale Spar Add Debtor show All Debtor Ledger Until 50 Aug 2010 ESM near Statement Payroll ALI 200018 DALIC 1 Jul 2010 1 842 46 By fj 1 Security B BREYTENBACH 200016 4 Nov 2009 4 392 47 Gp JK Creditors Debtors Cashbook Control Accounts Daily Cashup Administration D FORRESTER 200029 18 Feb 2010 10 870 74 By JK El C i Le internet Protected mode On ar lRine gt 7 Words 0 S English South Africa sale Z O 4 G AJEJ UGAROFAS GWO ZOM m 29 HOW DO I ADD A DEBTOR On the main menu click on Debtors Click the Add Debtor button at
55. es Exactly the same process apply for credit noted but credit notes will be allocated to the account DC Drop Shipments o s Credit Notes The invoices credit notes in these account must be cleared as soon as possible after the drop shipment import If the invoice is valid then it should have been GRV d the creditor to which it was GRV d must then de updated with the correct DC Supplier Code and the D S Code in Easyaccounts must correspond with the DC Supplier Code on the drop shipment statement The invoice must then be moved from the DC Drop Shipments o s Invoices account to the correct account If it is an invalid invoice and the charge by the DC is wrong then the invoice must be left in the DC Drop Shipments o s Invoices account and queried with the supplier and or DC HOW TO RECON THE DC SPAR DROPSHIPMENT ACCOUNT When the drop shipment statement is imported the following journal is passed for each and every transaction on the drop shipment statement 24 659953 Example Dt SUPPLIER ACCOUNT Cr DC DROPSHIPMENT Each and every entry is allocated to the correct supplier account and the other leg of the entry is allocated to DC DROPSHIPMENT The total amount payable for the week as per the drop shipment statement excluding DISCOUNT will as a result be allocated to the DC DROPSHIPMENT account The system will automatically enter a double entry journal debiting and crediting the DC DROPSHIPMENT account with the total
56. es Tools Help al Favorites sy Q News24 edublox Hulp vir Leesproble Spar Administration System A Suggested Sites 3 Google Get More Add ons e http www easyaccounts co za Spar_Learn_Criteria To edit the Record item change the relevant information in the spaces provided When finished click the button marked Update Record To return to the list page without saving the changes to the Record item click the button marker Cancel Transaction Description KWIKPAY _00084670 51832046 Search Criteria KWIKPAY 00084670 1 Type static M New Description Account Code KWIKPAY AIRTIME gt EASYC gt CRED Reference Ref Length Len To Ref Procedure name kway Update Record Cancel Done Internet 47 495 starn ECREm SS as sA ASYACC MAN 2 http 61 PENSION FUND LEARN CRITERIA If pension payouts are done via the tills on a separate payment media then the following Learn Criteria must be set up This Learn Criteria is the trigger to process a journal journalising the pension payouts payment media UNIQUE 1 from the daily cash control account to the UNIQUE 1 control account http www easyaccounts co za Spar_Learn_Criteria Generic_Edit asp ID 1295 Windows Internet Explorer le easyaccounts co za t a ba 9 2K bo 7 File Edit View Favorites Tools Help sl Favorites g News24 edublox Hu
57. he chart of accounts of the system and must be administered by the Help Desk to ensure correct allocation in the system and correct reporting Refer to the section above How do I add Control Accounts for an explanation CHART OF ACCOUNTS Click on Administration in the main menu Click on Account Listing The following screen will appear SDD Supermarket No 1 Pty Ltd T A Robindsle Spar gt Main Account Listing The following is a list of the Records currently on the Database Please use the tools provided to maripulste any of the Rems in the list Select Account Type Please select the Account Type v Gd Please select the Account Type Control Accounts All Levels Control Accounts Level 1 Control Accounts Level 2 Control Accounts Level 3 Debtor Accounts Creditor Accounts internet a gt Re 65 Select Control Accounts all levels to provide you with a detailed chart of accounts Please note that the chart of accounts will be unique for each set of financial records 19 TRANSACTION LISTING Click on Administration in the main menu Click on Transaction Listing Select the date which you want to view Click view and a listing of all transactions for the date selected will be generated Easyaccounts Administration System Windows Internet Explorer GE gt j acctrax com le vA tx o P File Edit View Favorites Tools Help gly Favorites g 15 ADSL News24 edublox Hulp v
58. he individual dates used must siso be zero Select Group SDD Supermarket Group m Select Company SDD Supermarket No 2 Pty Ltd TIA Ferndale Spar x the batch date and description below or add a new batch by simply Merge Cazhup File Imports AlSwres OX Import Please select the Account Account Type and Sub Acount Leam Criteria You can either select only the control account or the account type and sub accounts NAT Control Account Please select Control Account v Repor Account Type Quick Link Sub Account Type M E Dashboard pre Update Account Selection Cancel Internet f 4 85 SELECT Pema zest the Demo M este zest te creamer M Pesse select me caseo M P SELECT Biesse seert tne Denton M Pesce setect the Creator M Pesce select ene Czznock v bo To SELECT Pense seect ine emor M remescetwecemr A Pemezeetnecuna M TA fo SELECT Please select tne Dentor S Pesce seiect tne Creator M Pessa saast tne Casno v Ta Jo M Pesse zeect me Cremer IN Pnie select tne Czartak start CeEm So a Easyaccounts A DJ EASYACC MAN Ty EASYAC 2 https 74 Select the Control Account to which you want to post If the Control Account has more than 1 level then you will be prompted to select additional levels Click the Update Account Selection button Once the items i
59. here the software does not recognise a transaction that transaction will be allocated to a SUSPENSE account for cashbook transactions and a GRV SUSPENSE for GRV transactions New accounts will automatically be opened if a transaction was processed on the checkout or a new creditor created on Sigma provided that it was coded in Sigma for the accounting system All exceptions will be flagged on the Dashboard and you will be able to resolve them from the Dashboard All Cash Control Accounts that are not Zero will appear on the Dashboard to make it easy to monitor and to take action if required The Cash Dropped account will also appear on the Dashboard to track that you have received all the cash dropped in your bank account The Dashboard does not contain separate accounts but only a summary of the accounts where you will most likely find exceptions that need daily attention You must still monitor all the accounts in the system to ensure that they are correct LEARN CRITERIA WHAT IS LEARN CRITERIA Because all transactions are imported electronically from the Bank the system has built in Artificial Intelligence to correctly allocate most transactions The Learn Criteria tells the program what the transaction is for and where to allocate it to and if it must run another procedure i e allocate VAT on the transaction Learn Criteria is only applicable to Bank Transactions 52 a Start HOW DO I ENTER LEAR
60. ir Leesproble 42 Spar Administration System A Suggested Sites y Google Get More Add ons e Easyaccounts Administration System SYSTEM ERROR CHANGE REQUEST Main Menu SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Transactions A Select the Transaction date below and click the View button to view the transactions per day Security _ Administration Select Company spb Supermarket No 1 Pty Ltd T A Robindale Spar v Cashiers Transaction Date 9 Aug 2010 ES Terminals View Account Types We TRANSACTIONS FOR 9 Aug 2010 Arona listing The following is the list of Transactions for the selected date Transaction Listing Download Teamviewer 3890547 239497 CHECKOUT 00120189 POS INVOICE 23 00 23 00 AS_Trigger Control_Account_Transaction 3890548 hua CHECKOUT 00120189 POS INVOICE 23 00 0 00 AS_Trigger Control_Account_Transaction Log Out 693817 37443 CHECKOUT 00980289 POS INVOICE 533 60 533 60 AS Trigger Creditor_Transaction 9 Aug 3890549 2010 CHECKOUT 00980289 PO0S INVOICE 533 60 0 00 AS_Trigger Control_Account_Transaction 3890557 aia CHECKOUT 01250489 POS INVOICE 150 00 150 00 AS Trigger Control_Account_Transaction 3890558 Aug CHECKOUT 01250489 P0S INVOICE 150 00 0 00 AS_Trigger Control_Account_Transaction 693818 pe CHECKOUT 01320289 POS INVOICE 1 630 52 1 630 52 AS_Trigger Creditor_Transaction 3890550 a Aug CHECKOUT 01320289 POS INVOICE 1 630 52 0
61. ites 543 News24 edublox Hulp vir Leesproble Creditor Transactions ount Transa Below is a list of all current transactions for the selected Company and Creditor Use the tools provided to add Invoices and recon payments Show all transactions Including History Back Add Debit Add Credit Manual Recon History Remittance SQ Move Transactions ID a SERKA G 21839eGRV 951102339088r SA BREWERIES View GRV Details Move 1 058 03 W m 1 058 03 265405 8 Feb 2010 G 22365 GRV 9512100999AB1 SA BREWERIES v y Move 549 01 W E 1 607 04 653730 19 Jul 2010 9514351701 ABI SA BREWERIES CR 2010 07 30 Move C 216 21 El 1 823 25 o 659732 19 Jul 2010 9514356654 ABI SA BREWERIES CR 2010 07 30 150 75 E 1 974 00 E A A Z ABI SA BREWERIES View GRV Details Move 216 21 E 13779 o 647191 27 Jul 2010 29197 GRV 9514440527ABI SA BREWERIES View GRV Details Ma AEA EJ 40 026 11 647193 27 Jul 2010 G 281399GRV CLA17754702ABI SA BREWERIES View GRV 292 20 GE mi 39 733 81 Outstanding Total R 39 733 81 Manual_Recon asp Tip Click in the little Action block in the header if you want to reconcile all the transactions in an account 11 CAN I RECONCILE A CREDITOR IF THE RECONCILE AMOUNT IS NOT ZERO If an amount is setup for a recon variance in the creditor setup see Add Creditor below then amounts can b
62. ith the batch name selected will be retrieved with a date of 1 month later You can amend the batch and click the Add Adjustment button to process it SUSPENSE ACCOUNTS WHY DO ITEMS END UP IN SUSPENSE The Suspense Account in Control Accounts are exclusively for bank imports When bank statements are imported into the bank account the items are automatically allocated to the correct account provided that it has been set up in the Learn Criteria All items not set up in Learn Criteria will automatically be allocated to the Suspense account when the bank statement is imported The Suspense account must then be cleared by moving the entries to the correct account NB When you clear the entries please add all items that will recur in the future to the Learn Criteria Refer to the section on Learn Criteria WHY DO ITEMS END UP IN PURCHASE SUSPENSE When new sub departments are opened in SIGMA without opening the corresponding Sub Department in Easyaccounts all invoices GRV d to that Sub Department will be allocated to PURCHASE SUSPENSE NB The new sub department must also be mapped with a P and the sub department no I e new sub department 1590 must be coded P1590 in Sigma and Easyaccounts It is however advisable that you contact the Help Desk if you want to add Sub Departments in Sigma If you encounter items in the PURCHASE SUSPENSE account make sure that the correct Sub Departments are created and reallocate the items in purchas
63. k will be Credited OR No Creditor will be Credited OR No Debtor will be Credited RZ Add Invoice Done Internet far 100 7 start CA M lt s ASYACC T EASYACC Robindale Debit Credit Description Enter the description of the transaction in this field Debit Amount Enter the VAT Inclusive amount in this field VAT Amount Click on No VAT Standard 14 or Custom if VAT but not equal to 14 of transaction value Enter VAT value if Custom is selected VAT Account Select VAT INPUT for Expenses or Purchases and VAT OUTPUT for Sales or Income Transaction date Enter the date of the transaction Never POST DATE transactions Select the cross account Select the Control Account Cashbook Debtor or Creditor for the double entry transaction You can only select one account per transaction Some Control Accounts might have an Account Type and Sub Account Type Refer to the section ACCOUNT STRUCTURE for an explanation Company specific Leave on the default field All Accounts Click on the Add Invoice Button to add the transaction 17 If you want to abort the transaction do not click the Add Invoice button click on the Back button or Back on the Explorer Browser Menu HOW DO I MOVE A TRANSACTION TO ANOTHER ACCOUNT The Move Transaction function is built into the software to easily correct allocation errors of transactions To move a t
64. l prompt you automatically for further levels if the Control Account has 3 levels All postings are done either at level 1 or 3 There are 3 viewing modes e Default Items that are not reconciled open items e History view Reconciled items e All transactions Ledger view 5 CREDITORS Creditors are divided into 7 categories 5 1 COD which is all the creditors paid COD 5 2 Monthly Direct which is all creditors paid at a later stage i e weekly or monthly 5 3 Drop Shipment which is all creditors on Drop Shipment with SPAR 5 4 DC which is all amounts owing to the Spar DC including the amounts on the Spar Drop Shipment Statement and Development Fund 5 5 Payroll Creditors which are all your employees 5 6 Sundry Creditors 5 7 All with Debit Balances See example below SYSTEM ERROR CHANGE REQUES The following is a list of the Creditors for the selected Company currently on the system Please use the Action buttons provided to Edit Delete a record or click the Creditors Add Creditor button to create a new Creditor on the system Debtors Selected Company SDD Supermarket No 1 Pty Ltd T A Robindale Spar Creditor Type Please select a Creditor Type v Please select a Creditor Type Transactions Untill All Creditors coD Distribution Centre Carman Drop Shipment Greater Ledger F Hide zero Monthly Direct Sundry AIl with Debit Balances Total COD Creditors R 580 355
65. lp vir Leesproble Spar Administration System A Suggested Sites 4 Google Get More Add ons e http www easyaccounts co za Spar_Learn_Criteria To edit the Record item change the relevant information in the spaces provided When finished click the button marked Update Record To return to the list page without saving the changes to the Record item click the button marker Cancel Transaction Description UNIQUE 1 NET 1 PENSION PAYOUTS Search Criteria UNIQUE 1 Type Static W New Description Account Code UNIQUE 1 gt UNI001 gt CA 3 w Reference Ref Length be Len To Ref o Procedure name UNIQuE1 x Update Record Cancel Done internet fa A start COE mo as s OJ EASYACC MAN E Inbox Micros Z httpji The refunds from the Pension company must also be setup in Learn Criteria to allocate the deposits to the UNIQUE 1 Control Account Unique 1 is the generic pension control account 62 http www easyaccounts co za Spar_Learn_Criteria Generic_Edit asp ID 1651 Windows Internet Explorer B File Edt view easyaccounts co za WLS O Live Search ejr Favorites Tools Help gly Favorites 5 Nnews24 edublox Hulp vir Leesproble Spar Administration System A Suggested Sites 3 Google Get More Add ons e http www easyaccounts co za Spar_Learn_Criteria Search Criteria Typ
66. ma the Creditor code in the Settings Tab must be updated with SC the supplier number in Sigma I e supplier number is 1420 then code must be SC1420 A creditor must also be opened in Easyaccounts for that Supplier with the code SC 1420 If you forget to open a creditor account then Easyaccounts will automatically open a creditor but with the code as the name and you will have to change the name of the creditor in Easyaccounts If however the user neglects to put any code in Sigma for a new supplier the invoice will be allocated to GRV SUSPENSE as Easyaccounts will have no idea as to which supplier the invoice pertains Identify the correct supplier and move the invoice from GRV SUSPENSE to the correct supplier account Open a new supplier in both SIGMA and Easyaccounts with the same code if it is a new supplier 27 WHAT MUST I DO IF AN INVOICE IS IN GRV SUSPENSE WITH A SUFFIX GRV FIX In some instances certain invoices where the supplier is not coded are not exported by Sigma to be imported into Easyaccounts The latest versions of SIGMA eliminates this but A verification process will pick it up and generate and automated entry with a suffix GRV FIX These entries will be posted to the GRV SUSPENSE account When the GRV FIX entry is generated the system does not know if it includes VAT or not The entry will always be generated excluding VAT Please pull the original GRV when you reallocate GRV FIX entries and account for the
67. ments Previous Next a Options SYSTEM ERROR CHANGE SDD Supermarket No 1 Pty Ltd TNA Robindale Spar gt Creditors 4 The following is a list of the Creditors for the selected Company currently on the system Please use the Action buttons provided to Edit Delete a record or click the Add Creditor button to create a new Creditor on the system Main Menu Selected Company SDD Supermarket No 1 Pty Ltd T A Robindale Spar EJ Creditor Type All Creditors v Transactions Untill 4 Aug 2010 E ajj Refresh add Creditor_ _ Payments Creditor Ledger Hide Zero 3RD Party Cashup Other 1 0 00 a 3RD P up Other 2 0 00 El Non GRV Count 81 800047 4 918 95 Bp CIABERA Non GRV Count 7 810004 1 500 00 eS 810010 JULIAMOKOENA NonGRVCount 6 810010 4 000 00 A GODFREY MAFUVHA Non GRV Count 8 810041 2 000 00 Eh 5 MUJOVO Non GRV Count 7 810073 500 00 Sh _ l 8 NU Non GRV Count 5 810133 750 0087 GI ANN Non GRV Count 5 810700 2 000 00 Eh l 48 Non GRV Count 4 810701 500 00 ih KJ i ORN Non GRV Count g 0721 2 500 00 8 AI Security a m ABI COCA COLA Non GRV Count 4 005625 320 39 733 81 Bp dem ABI COCA COLA Q Non GRY Count 6 217 78 4 m Done internet fq AS start ECREm oa Click on the creditor that you want to view and the account will open Tip Hold the Shift Key on the ke
68. n as W S K User Admin Download Teamviewe Download Hamster Driver Done Internet f RS v star ECcAEmOA a Se esults A MANLAL d unts Admini 54 Click on Add Record and the screen below will be opened 2 http www easyaccounts co za Spar_Terminals Generic_Edit asp ID 4 Windows Internet Explorer A 2 le easyaccounts co za Spar_T sit ic sprlD 4 8 9 126 e7 File Edit View Favorites Tools Help aly Favorites g News24 edublox Hulp vir Leesproble Spar Administration System A Suggested Sites S Google Get More Add ons e http www easyaccounts co za Spar_Terminals Gen SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Edit Terminal To edit the Record item change the relevant information in the spaces provided When finished click the button marked Update Record To return to the list page without saving the changes to the Record item click the button marker Cancel Description ABSA 02 Learning aesa CARD 00372987 Zero Padding 3 Media Type Gen Credit Card update Record __ Cancel Done Internet f r RS Search Results th EASY Enter the description of the credit card terminal into the description field Enter the Learning criteria i e the unique string of the terminal that will appear on the bank statement Enter the Zero padding This is a required field because batch number 9 will appear as 009 on the bank statem
69. n the above example are selected it will look as follow Adjustments SDD Supermarket No 2 Pty Ltd T A Ferndale Spar An adjustment will NOT be processed if it does not have Date selected and Description entered Please note that s contrs entry is required for every transaction and your adjustments will not be processed if it does not total to zero The balance on the individual dates used must also be zero Select Group SDD Supermarket Group v athbook Select Company SDD Supermarket No 2 Pty Ltd TIA Ferndale Spar w Control Ace The following selections as to do with loading recurring batches You cen base your transactions on previous loaded batches by selecting the batch date and description below or s d s new batch by simply ading a description Select Batch Date Please select Date of Batch lt Y Select previous saved Batch Please select Batch New Batch Description Add Adjustments TOTAL OF ADJUSTMY Control Account Debtor Account Credite Account Cashbook Account pa SELECT 31 Jul 201Q7 Fees DWVS 1000 00 ACCOUNTING FEES Quick Link x SELECT B1 Jul 2010 7 Fees DWVS 1000 00 bb J AUDIT FEES SELECT 81 Jul 2010 D VAT Dwvs 28b 00 VAT CONTROL VAT CONTROL VAT INPUTS SELECT DWVS ACC FEES j B1 Jul 2010 7 INVOICE TOTAL F2280 00 SELECT Panie zeat tne Dentor are sweet tne Creator Pesce seart tne Czzntock boll Jo SELECT Pa
70. n your screen The accounts with a next to it have sub accounts that total to the Control Account and the accounts with a LA next to it is a Control Account with no sub accounts Refer to the section ACCOUNT STRUCTURE CONTROL ACCOUNTS for an explanation Click on Sales which is a 3 level Control Account Tip Hold the Shift Key in to open in a new window SDD Supermarket No 1 Pty Ltd iE Select Company 12 Jan 1999 pates from j Previous month Current month Next 31 Dec 2010 FH month Records to Display r Current Display 1 Show all transactions History Manual Recon R A zz AIRTIME SALES gt S19 1 750 059 64 R cje BAKERY SALES gt S1 2 247 727 85 R A BAKERY SALES BUY OUT gt S1B 1 656 478 62 R ga as BUTCHERY SALES gt S3 4 634 073 71 The above is an extract of Department Accounts on the 2 level of Sales Accounts Click on BAKERY SALES Dates from 1 Jan 1900 EFH 3 31 Dec 2010 EH Previous month Current month Next month Records to Display 34 Iv Current Display 1 Hide Zero Accounts Manual Recon BAKERY BREAD gt 101 BAKERY CAKES gt 102 BAKERY CONFECTIONARY gt 103 BAKERY PIES gt 108 BAKERY SWISS ROLL gt 112 BAKERY TARTS gt 114 Opening Balance Reconciled Items Level 3 Count 0 Opening Balance Reconciled Items Level 2 Count 0 Control Account Total
71. name and password Access to the site is secured and restricted with the necessary firewalls in place Back ups of the data are done on a daily basis with a strict back up protocol ensuring peace of mind to the user without having to do back ups themselves Backed up information are stored at more than one location to ensure data recovery in the event of a disaster The data is maintained on servers in a secure environment The program facilitates multiple users each with their own login and password The system tracks which user logged in and captured information on the system User rights for each user can be set up Welcome to the Spar Administration System Unauthorised access prohibited Windows Internet Explorer e easyaccounts co 2a sp l SAES 9 as B PRF File Edit View Favorites Tools Help oly Favorites i E Spar Administration System EQ Dr Alimorad Farshchian M K susnested Sites RealPlayer Web Slice Gallery 3 welcome to the Spar Administration System Unauth o gt D am Page gt Safety Toos i RNs Welcome to the Spar Accounting Administration System Please supply your username and password in the spaces provided below User Name Password Done internet f R100 starn ECE mw E ASYACC MANUAL d Once you have logged in you will get the Home Screen SVSTEM ERROR CHANGE REQUES Creditors Debtors Control Accounts
72. o za Spar_Cashup Cashup_Account_Purchase asp theDate 7 Feb 2010 Windows Internet Explorer e easyaccounts co za xalx Se Pr File Edit View Favorites Tools Help ole Favorites i Spar Administration System PQ Dr Alimorad Farshchian M amp qpReaPlayer web Slice Galery gt http fvww easyaccounts co za 5par_Cashup Cashu a D J am Page Safety Tools 1042703 7 Feb 2010 CHECKOUT 00340327 POS INVOICE LEDGER GIFTS NONE NONE 43 95 43 95 1042705 7 Feb 2010 CHECKOUT 00870327 POS INVOICE DEBTORS B BREYTENBACH 79 02 122 97 1042706 7 Feb 2010 CHECKOUT 00510427 P0S INVOICE LEDGER GIFTS NONE NONE 47 95 170 92 1042708 7 Feb 2010 CHECKOUT 024304272POS INVOICE LEDGER GIFTS NONE NONE 47 95 218 87 1042710 7 Feb 2010 CHECKOUT 00400527 P0S INVOICE DEBTORS D FORRESTER 608 36 827 23 1042711 7 Feb 2010 CHECKOUT 01210527 POS INVOICE CREDITORS COD CAMARAS 408 00 1 235 23 1042712 7 Feb 2010 CHECKOUT 02000527 P0S INVOICE DEBTORS D FORRESTER 123 97 1 359 20 1042713 7 Feb 2010 CHECKOUT 02090527 POS INVOICE LEDGER GIFTS NONE NONE 43 95 1 403 15 1042715 7 Feb 2010 CHECKOUT 00480627 P0S INVOICE LEDGER COUPONS amp VOUCHERS NONE NONE 150 00 1 553 15 1042717 7 Feb 2010 CHECKOUT 021106272POS INVOICE LEDGER GIFTS NONE NONE 43 95 1 597 10 1042719 7 Feb 2010 CHECKOUT 03660627 POS INVOICE LEDGER GIFTS NONE NONE 47 95 1 645 05 1042699 7 Feb 2010 CHECKOUT 033001272POS INVOICE DEBTORS G DE WET 57 01 1 702 06 1042700 7
73. ou can enter any message that must accompany the query in the Note to Supplier Box NOTE Either an email address of fax number must be in the creditor setup to create a Supplier Query Select any of the options to deliver a Query to the supplier A Query will then be delivered to the supplier with the selected option E mail or Fax See below an example of a Supplier query 5 http www easyaccounts co za Spar_Creditors SQ SQ_482010_ 50139983 _74 pdf Windows Internet Explorer BAA JE le xij easyaccounts co za Ft O ive search el File Edit GoTo Favorites Help dy Favorites s News24 edublox Hulp vir Leesproble Spar Administration System e Suggested Sites 7 3 Google Get More Add ons E http www easyaccounts co za 5par_Creditors 5Q BA Mn eors Ham SPAR SDD Supermarket No 1 Pty Ltd TA ABIGOGA GWA Robindale Spar Reg No 97 007462 07 Vat No 4650177977 Tel 0117822304 Fax 0117828258 Attention 04 August 2010 Account No Page 1of1 Dee Dose ptom vawe Teml 27 Jul 2010 G 29197 GRV 9514440527ABI SA 38 268 32 38 268 32 BREWERIES 27 Jul 2010 C 29199 GRV CLA17754702ABI SA 292 30 37 976 02 BREWERIES Done j 5 IF e Uektown Zone a start eCHEmOo R SSA f E 2 https FALE CAN IATA LATER STAGE RETRIEVE A SUPPLIER QUERY GENERATED A record of all supplier queries generated will be kept in the database The notes entered in the Note to Supplier
74. r Alimorad Farshchian M E v E RealPlayer wet zall http www easyaccounts co za Spar_ControlAccoun fy e m Page Safety Tools lt je f 5 a Control Account Transactions SDD Supermarket No 1 Piy Ltd SALES BAKERY SALES BAKERY BREAD Dates from 1 Jan 1900 31 Dec 2010 id Previous month Current month Next month Records to Display 1 Current Display 301 376 Gack e C C L e feson Date rentection Description amount e econ Opening Balance Reconciled Items Level 3 Count 0 0 00 1 280 153 38 26 Dec 2009 B SALES BAKERY BREAD 4 348 64 EJ 1 284 502 02 7 26 Dec 2009 B VAT SALES BAKERY BREAD 522 78 EJ 1 283 979 24 27 Dec 2009 B SALES BAKERY BREAD 4 678 61 E 1 288 657 85 0 27 Dec 2009 B VAT SALES BAKERY BREAD 535 08 EJ 1 288 122 77 28 Dec 2009 B SALES BAKERY BREAD 3 522 48 E 1 291 645 25 5 28 Dec 2009 B VAT SALES BAKERY BREAD 394 43 EJ 1 291 250 82 29 Dec 2009 B SALES BAKERY BREAD 3 349 40 E 1 294 600 22 29 Dec 2009 B VAT SALES BAKERY BREAD 389 56 EJ 1 294 210 66 30 Dec 2009 B SALES BAKERY BREAD 3 462 68 E 1 297 673 34 1 30 Dec 2009 B VAT SALES BAKERY BREAD 392 03 EJ 1 297 281 31 5 31 Dec 2009 B SALES BAKERY BREAD 6 029 79 E 1 303 311 10 9 31 Dec 2009 B VAT SALES BAKERY BREAD 726 85 EJ 1 302 584 25 14 Jan 2010 B SALES BAKERY BREAD 4 422 44 E 1 307 006 69 m oe sanr an 20 M r Admin Internet lt a 7 R 100
75. ransaction from one account to another click in the Box with a tick as indicated in the example below Creditor Transactions Windows Internet Explorer 6 gt le easyaccounts co za ny1D M B x P File Edit View Favorites Tools Help dy Favorites g News24 edublox Hulp vir Leesproble Spar Administration System Suggested Sites bs Google Get More Add ons Creditor Transactions P SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Creditor Account Transactions ABI COCA COLA Below is a list of all current transactions for the selected Company and Creditor Use the tools provided to add Invoices and recon payments Show all transactions Including History Back Add Debit Add Credit __Manuzl Recon _ History Remittance _ SQ __Move Transactions _ ET WR R A TR SEA EERESGG G 21839 GRV 9511893390ABI SA BREWERIES View G 1 058 02 IE ST asscd 549 01 EJ 1 607 04 659730 19 Jul 2010 9514351701 ABI SA BREWERIES CR 2010 07 30 Move Creditor 216 21 SE 1 823 25 o V Details M V Details 265405 8 Feb 2010 G 22385 GRV 9512100999ABI SA BREWERIES Creditor 65 32 19 Jul 2010 9514356654 ABI SA BREWERIES CR 2010 07 30 150 75 E 1 974 00 608978 20 Jul 2010 cane 17673572 ABI SA BREWERIES Vi 216 21 E 1 757 79 647191 27 Jul 2010 g 97 GRV 9514440527ABI SA
76. ration cashiers and click on the edit icon of the cashier name the cashier and update Tip Remember to keep the Shift key in if you want to open a new window HOW DO I SET SPAR TERMINALS CREDIT CARD TERMINALS UP Contact the Help Desk to help with this process 10 HOW DO I GENERATE REPORTS 11 Click on the Reports link on the Main Menu Select the Company and the Date for which you want to create the report Click on the selected report to generate it The process take a few seconds Please be Patient The latest version of Adobe Acrobat must be installed on the computer as the report is created in a PDF format HOW DO I GENERATE A MANAGEMENT REPORT Click on Reports on the Menu Select the Company for which you want to generate the report Select the date up to which you want to create the report Click on SPAR MONTHLY FINANCIAL REPORT 49 A report will be generated in pdf format Make sure you have the latest pdf version available 12 WINDOWS INTERNET EXPLORER SETTINGS Please ensure that you have the latest version of Explorer Please ensure that your windows explorer settings are correct as described below Click Tools on Explorer Click Select Internet Options on the list Click Settings at Browsing History Select Every time I visit the web page Click OK Click the Advanced Tab Untick the block Show Friendly HTTP error messages 13 HOW DO I LOG AN ELECTRONIC REQUEST On th
77. reen will appear to prompt you to select which account you want to go to SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Quick Link Navigation Please select either the Control Account Cashbook Debtor or Creditor to navigate too Select Group SDD Supermarket Group _ Debtors Select Company SDD Supermarket No 1 Pty Ltd TIA Robindale Spar AJ Please select the account to navigate too Control Accounts Dally Cashup Selact Control Account tw Load Options il vuco SEES sce Account Type to Load Options W OR we ee e msiiinp OR EEE Do not navigate to a Debtor OR i ik E lt Internet far 85 7 Select the account in the appropriate drop down i e Control Account Debtor or Creditor Click the Navigate button to go to the selected account Tip Some Control Accounts have an Account Type and Sub Account Type that must be selected as well The system will prompt you DO NOT navigate further in the system if you have gone to an account via Quick Link i e do not click the Back button 51 15 16 DASHBOARD WHAT IS THE DASHBOARD The dashboard will provide you with a snap shot overview of the status of the financial records The software works as such that all transactions imported into it will be accepted and will be allocated If the software recognises the transactions it will auto allocate it to the correct accounts In the infrequent cases w
78. ripted Windows Easyaccounts Administration System Windows Internet Explorer 5 is xl 2 anieru az 7 Ole x Google AE aha seach l op hare Q cor G sidewiki 8 check 4 Translate YE AutoFil 44 Sign In uy Favorites 5 e walane te the Spar Adi fp Wacanato hesper Annia acer Ganezane B Web Ske Galery Easyaccounts Administration System Fi BD Si th Page Safety Toos This website is using a scripted window to ask you for information IF you trust this website click here to allow scripted windows x FS MANUAL JH SYSTEM ERROR LETHABILE TRADING NO PTY LTD T A TOPS ROBINDALE gt DAILY CASHUP PROCESS Select Group SDD Supermarket Group z Select Company Lethabile Trading No Pty Ltd TRA Tops Robindale Creditors Debtors Cashbook Select the Cashup date Click the Retrieve button to show all saved cashup data for the selected date Cashup Date Gulzzoo E Retrieve Cashup Add Batch _ Update Cashup Process Cashup Merge Cashup File Imports SEN CHARGE EFT CREDIT ROUNDING account YOUCHER CASH FLOAT TOTAL KWIKPAY TOPS Lorro CARD Control Accounts Daily Cashup Allstores DX Import 242 a a sat al 0 ADDED 18 Mar 2010 0 00 0 2 0 00 0 00 0 00 0 2 0 00 0 00 MAT 1 ADDED 17 Feb 2010 0 00 A 0 00 0 00 0 00 de 0 00 0 00 Rakor 2 ADDED 17 F
79. rol Accounts Year End eta Dail athup 3 Select View Select Account Items M Menge u sca i Show Values o File Imp Ale Import Add Record E Print Ledger_ Run Year End_ _Adjustments_ Accruals nosh Aion Income Ststement Items for the Period 12 Jan 1999 to 31 Dec 2010 CI nett Profit NOT SHOWN Balance Sheet Items as st 31 Dec 2010 El Dashboard CI nett Prot C cazhbosk Total CI bettor Tots O Crestor Total Balance Total NOT SHOWN NOT SHOWN internet a gt Re Select a date range to view from a Start Date to an End Date in the drop down box Note The income statement items will be for the selected period between the start and end date and the balance sheet items will be up to the end date Select from the Select View drop down if you want to view all accounts or only Income Statement or only Balance Sheet accounts Tick the Show Values Box Remember to click the Refresh button if every time you make changes to your selection options 33 Example Select Income Statement and click the Refresh button Income Statement Items for the Period 12 Jan 1999 to 31 Dec 2010 101 1 OTHER INCOME NOT SHOWN NOT SHOWN p I SALES NOT SHOWN NOT SHOWN NULL I STOCK PURCHASES NOT SHOWN NOT SHOWN AMI NULL 271 ACCOMMODATION NOT SHOWN NOT SHOWN z 1 ACCOUNTING FEES NOT SHOWN NOT SHOWN P The above is an extract from an Income Statement that will appear o
80. sse select the Daster M Piesze select tne Coaster M Please zesert tne Czentoci kol fo 7 SELECT Pence select the Dentor M piesze select tne Creator Y pasze sect tne Czzntoc ell jo SELECT Besse seat tne Dents Passe seee ene Crestor Pence severe tne Cernnone x ee o SELECT Penre seiect the Deo Piense seiect tne Creator S rence ze act tne Czenosc x igo jo v internet gt Re NOTE DEBIT ENTRIES MUST BE POSITIVE AMOUNTS AND CREDIT ENTRIES NEGATIVE AMOUNTS If the journal is completed click on the Add Adjustments button to process the journal A journal will only process if the balance is zero HOW DO I SET RECURRING JOURNALS UP Familiarise yourself with the above section How do I enter multiple adjusting journals All recurring journals must be given a Batch name thus the 1 time that you enter a journal and you want the journal to be recurred in the future give it a batch name in the blank block next to New Batch Description Enter the journal as you would as detailed in the section How do I enter multiple adjusting journals 75 26 When you want the journal to recur the following month select the last date on which the journal was previously processed in the Select Batch Date drop down Once you have selected the batch date select the batch description that you gave it when you 1 created it from the Select previous saved batch drop down The last batch that was processed w
81. syaccounts Administration System Windows Internet Explorer go el Jisp acctrax com Maintie 8 ba 9 lt Ibu IJn File Edit View Favorites Tools Help Favorites 43 IS ADSL News24 edublox Hulp vir Leesproble Spar Administration System e Suggested Sites 7 2 Google Get More Add ons e Easyaccounts Administration System Main Menu SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Manage Account Types A s The folloving is a list of the Records currently on the Database Please use the tools provided to manipulate any of the items in the list ecurity Select Company s00 Supermarket No 1 Pty Ltd TU Robindale Spar Administration Cashiers Add Record Terminals Account Types C AIRTIME PURCH P19 op x Account Listing s CG AIRTIME SALES s19 S x C atm CONTROL ATO01 a x Transaction Listing BAKERY PURCH Pi a x pawilewacresriawer BAKERY PURCHASES BUY OUT PiB a Kx 0 Bakery SALES s oy x L gi i BAKERY SALES BUY OUT SiB Kx BuTcHERY PURCH P3 oy xK 8 C euTCHERY SALES s32 S x CAPOO1 oy xK CFO01 CC001 Pi2 oy xK 12 S xK E COFFEE PURCH P7 S K m 1 COFFEE SALES s7 ay Kx 8 COFFEE SHOP PURCH P21 oy K S21 Eh x P13 oy K s13 oy x carats mL z M internet fav 100 40 Click on Add Records to add a Level 2 account The following screen will appear Easyaccounts Administration System Windows In
82. t HOW DO I ADD A CONTROL ACCOUNT LEVEL 3 Refer to all the detail in How do I add a Control Account Level 2 Example Level 1 Control Account is SALES Level 2 Control Account is BAKERY SALES Department I want to add a Level 3 Control Account BAKERY BREAD Sub Department Click on BAKERY SALES in the Manage Account Types screen see above 41 The following screen will appear NB Detail in the screen will be different for every set of accounts Windows Internet Explorer acctrax com lt tal slx b File Edit View Favorites Tools Help Favorites 43 IS ADSL News24 edublox Hulp vir Leesproble Spar Administration System e Suggested Sites 7 Google Get More Add ons e Easyaccounts Administration System gt bindale Spar ub Ac BAKERY SALE The following is a list of the Records currently on the Database Please use the tools provided to manipulate any of the items in the list gt Manage nt Types Main Menu market No 1 Pty Ltd T A Security Add Record Administration Cashiers ae Terminals BAKERY BREAD 101 x Account Types BAKERY CAKES 08 T E BAKERY CONFECTIONARY 103 x Mecourie Listing BAKERY INGREDIENTS 115 x Transaction Listing BAKERY NON SCAN sc w x BAKERY NV NON SCAN 118 w x Download Teamviewer _ ERY PACKAGING SE x BAKERY PIES 108 aS x SR BAKERY PUDDING 109 x BAKERY ROLLS 110 w x BAKERY SHO
83. t Help Desk to complete this Only applicable when dynamic and procedure 53 Click the Add Record button to add the new Learn Criteria item Please call the help desk for assistance in the setup of Learn Criteria SETUP OF LEARN CRITERIA SPECIALISED PROCEDURES CREDIT CARD TERMINALS Credit card terminals must be set up at 2 different places ADMINISTRATION gt TERMINALS and MAIN MENU gt LEARN CRITERIA ADMININISTRATION gt TERMINALS Easyaccounts Administration System Windows Internet Explorer E G o el easyaccounts co za I Ka 4 X lo P File Edit View Favorites Tools Help dy Favorites 44 Q News24 edublox Hulp vir Leesproble 4 Spar Administration System Suggested Sites 3 Google Get More Add ons e Easyaccounts Administration System SYSTEM ERROR C SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Manage Terminals Main Menu The following is a list of the Records currently on the Database Please use the tools provided to manipulate any of the items in the list Payroll Select Companies Group SPAR gt SDD Supermarket Group v Security Select Company SDD Supermarket No 1 Pty Ltd TIA Robindale Spar Add Record ABSA 02 Manual eh ABSA 25 Manual K Account Listing CHEQUES SEI amp x Taag e Aes r FNB1 Manual o gt xK Learn Pr FNB2 Manual S Company Groups Manual Eh K VAL Manual Eh x Companies Admi
84. t VAT appears columns for Turnover Excluding VAT for Sales 14 and a column for the VAT Exempt Turnover You can click on any of the daily output totals and the output VAT break down for that day will appear or you can click on the total output VAT amount at the bottom of output VAT and the output VAT break down for the whole report will appear INPUT VAT If all Input VAT was claimed as at the end of the last VAT period then only inputs for the current VAT period will be on the report If any input VAT was not claimed in prior VAT periods then it will appear together with the inputs for the current period You can click on any of the daily input totals and the input VAT break down for that day will appear or you can click on the total input VAT amount at the bottom of input VAT and the input VAT break down for the whole report will appear 71 PROCESSING OF VAT If you are satisfied that all the information on the VAT Report is correct for the VAT Period selected then click on the Continue with VAT Processing button All output and input VAT transactions will be transferred and reconciled from the Input and Output Ledger Accounts to a Ledger Account VAT Payable Control The balance on the VAT Payable Control will be the VAT amount payable for that period The payment for VAT via the bank account must be allocated to the VAT Payable Control Account which will make the balance on the VAT Payable Control Account zero Example
85. ternet Explorer 6 j acctrax com e Stll O P File Edit View Favorites Tools Help oly Favorites sy 15 ADSL News24 edublox Hulp vir Leesproble Spar Administration System A Suggested Sites gy Google Get More Add ons Easyaccounts Administration System Main Menu SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Add New Record TT To add a new Record enter the relevant information in the spaces provided When finished click the button marked Add Record To return to the Security list page without saving the new Record click the button marker Cancel a Administration Description Cashiers Type Code Terminals Control Account Please select Control Account Account Types Account Code Unique value Spar Code Account Listing Transaction Listing Add Record _ Download Teamviewer Log Out Internet a 7 100 7 starn LNB BITOWEJ J Gy EASYACC MANUAL la CE its Admini BJ Inbox Microsoft Out Bu 2 10 Description Enter the level 2 account description Type Code Enter the Type Code Please call the help desk for assistance Control Account Select the Level 1 Control Account to which this level 2 Control Account must be linked Account code Enter the Account Code which is normally the same as the Type Code Spar Code Ignore future feature Click on the Add Record button to add the new Level 2 Control Accoun
86. the top of the screen The screen below will open 2 http fwww easyaccounts co za Spar_Debtors EditDebtor asp ID 21 90 Windows Internet Explorer el easyaccounts co za wR lt lo P ai Favorites si QQ News24 edublox Hulp vir Leesproble Spar Administration System A Suggested Sites Google Get More Add ons http www easyaccounts co za Spar_Debtors EditD Please update the Record in the spaces provided for below Click the Update button to save the changes To return to the list page without saving the Record click the button marker Cancel ABC PTY LTD 1 MAIN STREET SANDTON PO BOX 555555 SANDTON 5555 JOE SOAP 011 555 5555 08 55555 brita Gddw 011555 55555 123456789 200016 gt m Q Unique value Update Cancel Internet fa Aas g 5 a start cCOE mS a DJ EASYACC MANUAL la Easyaccounts Admini htt Complete all the required fields as far as possible Complete all the applicable Code Boxes See below for explanation Our Account is the accounting code Checkout Code is the Sigma code on the Checkout for COD creditors if they are paid out of the Checkout or for charges to Debtors Sigma Code is the debtor code in Sigma for the specific debtor the same as the Checkout Code Click the Add Debtor button once all the required fields are completed and the debtor will be added
87. ty Ltd T A Ferndale Spar An adjustment will NOT be processed if it does not have a Date selected and a Description entered Please note that a contra entry is required for every transaction and your adjustments will not be processed if it does not total to zero The balance on the individual dates used must siso be zero Select Group SDD Supermarket Group v Select Company SDD Supermarket No 2 Pty Ltd T A Ferndale Spar j The following selections has to do with bading recurring batches You can base your transactions on previous loaded batches by selecting the batch date and description below or add s new batch by simply adding s description Select Batch Date Pl Select previous saved Batch Pleas New Batch Description Add Adjustments TOTAL OF ADJUSTMENTS R 0 00 Cashbook Account MAT SELECT esse zacz tne Denton Pesce sect tne Creonar M Pesce sect ne Czzntoox v go g Rep pany A 7 A J Quick Unk z ix mae SELECT Presse seert tne Demar M Pasza seac tne Crestor M Pesce sesser tne Cazntocw 3 jo Bosshboard SELECT Pizie select the Dentor M Pence smiect ine Crestor w 3 Je ERECT Resse zac tne Dentor oiai eee 24 JA B SELECT Resse sect tne Damor S Pesse smer tne Creator S Fiesse serect tne Czantock B _ o SELECT Peme seent me vemor S penseseatme creator A Pense select mecrea M 13 TP SELE
88. u import the file 67 22 23 ERROR MESSAGES DO NOT BE CONCERNED if the system gives you an error message Report the error by clicking on 5 Refer to the section How do I log an electronic request A consultant programmer will attend to the error and WILL rectify it You will be notified electronically once it is rectified VALUE ADDED TAX HOW DO I ACCOUNT FOR VAT Output Vat on sales will automatically be allocated to the Output Vat account when sales are imported Input Vat on all invoices GRV d will automatically be allocated to the Input Vat account when the GRV s are imported Vat on entries captured Add Debit and Add Credit will automatically be posted to the correct Vat accounts as per the instructions on screen when the entries are captured Refer to the sections How do I add a debit Credit If an entry in a ledger account is inclusive of Vat due to the fact that the Learn Criteria did not make provision for Vat or the entry was allocated to Suspense and you want to strip the Vat out of the transaction after it has been processed you must do the following Place the cursor on the amount in question Right Click your mouse and a pop up box with Vat Input amp Vat Output will appear See below for screen dump with Vat pop up box Select if you want to account for Input or Output vat by clicking on the correct one in the pop up box The Vat component 14 will be allocated to the correct Vat account 68
89. ulp vir Leesproble 4 Spar Administration System E Suggested Sites 4 Google Get More Add ons e http www easyaccounts co za Spar_Learn_Criteria To edit the Record item change the relevant information in the spaces provided When finished click the button marked Update Record To return to the list page without saving the changes to the Record item click the button marker Cancel Transaction Description SPEEDPOINT800095FNB 095 Search Criteria SPEEDPOINT800095 Type Static M New Description Account Code TICONTROL gt TICONTROL gt CA 3 Reference Ref Length o Len To Ref jo Procedure name NONE Update Record Cancel Done internet f r RS 7 start ECRERSCRAR Put the correct Description and search criteria in the required fields for the EFT deposits select TJ Control as the Account Code and Update the Record 58 KWIKPAY Retailers sell a variety of Kwikpay products 1 Bill payments 2 Electricity vouchers 3 Airtime Bill payments and electricity vouchers are cashed up on the Daily Cash up See example below TOTAL SALES 109 816 46 104 03 56 85 9 920 04 108 682 27 107 960 00 722 27 228 579 65 3 244 00 kwkay o 2944 fo fo 30 300 0 00 3 244 00 3244 TOPS 0 0 0 0 0 0 0 00 0 00 LOTTO 0 0 0 0 0 0 0 00 0 00 OTHER 1 0 0 0 0 0 0 0 00 0 00 OTHER 2 0 0 0 0 0 0 0 00 0 00 FLOAT 72 BANKED o 9o 720 00
90. yboard in when you click on an account and it will open in a new window or Control to open a new Tab Creditor Transactions Windows Internet Explorer easyaccounts co za File Edit View Favorites Tools Help dy Favorites g Q News24 edublox Hulp vir Leesproble Creditor Transactions 4 lt Spar Administration System E Suggested Sites E Google Get More Add ons SDD Supermarket No 1 Pty Ltd T A Robindale Spar gt Creditor Account Transactions ABI COCA COLA Show all transactions Including History Below is a list of all current transactions for the selected Company and Creditor Use the tools provided to add Invoices and recon payments Back Add Debit Add Credit Manual Recon History Remittance SQ Move Transactions f Ro 00 225486 27 Jan 2010 ae ee SA BREWERIES View GRY Details 1 058 03 Gl Fl 1 058 03 265405 8 Feb 2010 G 22385 GRV 9512100999ABI SA BREWERIES View GRV Details ears E 1 607 04 0 19 Jul 2010 9514351701 ABI SA BREWERIES CR 2010 07 30 M 216 21 El 1 823 25 o 2 19 Jul 2010 9514356654 ABI SA BREWERIES CR 2010 07 30 I 150 75 E 1 974 00 4 19 Jul 2010 9514351700 ABI SA BREWERIES CR 2010 07 30 Mov 2 684 70 E 4 658 70 E 6 19 Jul 2010 9514340851 ABI SA BREWERIES INV 2010 07 30 Move 51 952 48 E 47 293 78 606959 19 Jul 20
91. you have clicked on History for which you want to view the history and click the Refresh button See the screen below for an example of history reconciled items Two options Date Recon ID QG E easyaccounts co za http www easyaccounts co za Spar_Creditors History asp CreditorlD 861f CompanylD 74ftViewOrder Windows Internet Explorer MIB tlx P File Edit View Favorites Tools Help sz 1 Favorites w News24 edublox Hulp vir Leesproble Spar Administration System e Suggested Sites 7 Google Get More Add ons e http www easyaccounts co za Spar_Creditors Hist F a Dates from 5 Jul 2010 Order Transactions Creditor History SDD Supermarket No 1 Pty Ltd TNA Robindale Spar ABI COCA COLA The following is a list of Reconciled Transactions for the selected Creditor revious month Next month By Date w To unreconcile any of the transactions check the field next to the recon field and click the Unrecon button uzoro G 28376 GRV 9514147575ABI SA BREWERIES JE prauzo EH Refresh List 47 762 16 I E 747 762 16 23 Jul 2010 03 5 Jul 2010 9514159400 ABI SA BREWERIES CR 2010 07 16 2 832 90 GI E 50 595 06 23 Jul 2010 5 Jul 2010 9514159399 ABI SA BREWERIES CR 2010 07 16 209 91 m 50 804 97 23 Jul 2010 O 3 5 Jul 2010 9514147575 ABI SA BREWERIES INV 2010 07 16 50 595 06 E 209 91 23 Jul 2010 573631 6 Jul 2010 C 2

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