16 August 2004
Contents
1. 2004UNB OCEAN CARRIER 1 3 Relet 3 Duplicate 3 Fror CoA pi Copy Move 3 Create CP e This will result in a new entry in the Cargo List and a blank entry form for filling out the booking details Filling in the Main Cargo Details Main Cargo Details Enter the name of the charterer commodity booked quantity options freight rate brokers and terms for laytime Dataloy Systems AS Largo Reference 11449595 oo _ LOA Reference ine Port Rotation AMSTERDAM T ANANGER Charterer TEST in CP Date iz Commodity STEEL al Laycar 2908 2004 20 41 k Sub Commodity E Booked Quantity 10 000 000 Ol MT EE Quantity Option 5 J Metco Minimum Siartity 8500000 000 IMT faa Freight Rate USO lw 10 000 O00 Broker Marne TEST Broker Corr jw 1 25 Addr 375 LD Rate 1O0005HEX 6D 100 Demurrage Fate 40 O00 Desp Rate 5 O00 Coating Rey ae J NE Padding Start by entering the load and discharge ports separated by a Slash 90 08 20 004 20 00 Eig If applicable enter the laycan The LayCan Check field will be automatically calculated see later in this document on how to use this function LayCan Check 4 oo d EARLY Market Route Freight 100 000 00 OVverage 0 00 Deadtreight 0 00 CP Payment Terms Shows the freight overage and deadfreight resulting from the quanities and freight2. Fair omel commission field Click on the Add button to add a broker and commission St Remove Broker Pere Rate Lumpsum Commission Cred C O Bate Enter the name of the broker s Enter the commission x Check the Credit Charterer checkbox 1f this commission should be deducted when invoicing Broker Pere Rate EHRs Tammission j Ghee 2 cB Check the C Oif this broker shall be the adressee BRAEMAR 125 0 00 o oo soooo0 d of the invoice ET ea ATLAl 125 6 00 ooo somo Check the Basefreight Only checkbox if the commission should exclude demurrage and various revenue freight only 2 1 6 Entering the Loading and Discharging Rates e Enter the load and discharging rates as indicated in the above sample Dataloy Systems AS 5 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Booking Cargo Working with Bookings 16 August 2004 e This is a fast input for terms and not all the different terms available can be used e Valid terms are X or SHEX for SHEX terms example 12000X or 12000SHEX C or SHINC for SHINC terms example 12000C or 12000SHINC D or DAYS for total days terms example 6D or 6DAYS H or HRS for total hours example 20H or 20HRS Tip If you don t type anything SHINC will be used e To see the resulting terms used by the system and the day
3. Description field if you want to make a more detailed description if the Dataloy Systems AS 8 Proprietary an d Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Booking Cargo Working with Bookings 16 August 2004 e The Rules are as follows L umpsum will calculate the rate as a lumpsum R Jate will multiply the Rate with the cargo quantity P ercentage will calculate the amount as a percentage of the total freight for the cargo D Jays will multiply the Rate with the total number of days for the voyage NOTE the Days rule should normally ONLY be used in the Voyage section of the various revenue cost item panel 2 5 Estimating Handling Cost e Handling cost is estimated by keying in an estimated rate per measurement amount The total handling cost is then calculated by Port Name Terminal H Quantity BL Freight Rate i Handling Currency Lil Rate Terms i Laytime i 1AMSTERDAM tooo0 000 J L 000 USD 10 000 00 SHEX 1 TANANGER 15 sooo Wi O 9 00 oooluse 6 00 TOTAL DAYS z E 2 ODDA I gt soo G LI 10 00 0 00 USD 0 00 TOTAL bays 0 00 multiplying with the quantity column for the particular port 2 6 Checking the Laycan e The laycan dates for a cargo can be entered in the Main Cargo details When you key in the laycan the Check column will automatically calculate the number of days late or early If vessel is estimated to arrive within th
4. addition clients can build up an unlimited number of various revenue and cost items e Check with your system administrator on who is responsible for maintaining this date in your company e New various cost and revenye types are created using the General Master Data Admininstraton module Each cargo has it s own set of various revenue and cost In addition it is possible to enter cost which is etna e Various Cost Revenue Cargo Various Co not related to a particular cargo charterer but rather to a whole voyage for instance wheather routing Use the Add Various and Remove Various buttons p Add various Remove Various ues Additional Freight Shifting Charges c Cure 10 000 00 L 10 000 00 Description Adadi Rute Amount LE Amount USD ci 200R 5600000 56000 00 For revenue check the Commission to add remove items 10 000 00 checkbox if the revenue should be included in the broker and address commission calculation Select a Rule to be applied This can be L umspum R ate P ercentage or D Indicate the Type this can either be C ost R evenue or B Joth If ays See details below for the meaning of each of these rules you enter B the net effect on the Enter the Rate If the item is a estimate will be zero lumpsum enter the lumpsum item Use the
5. button to enter a new interval In this example z pe _ there is one freight rate for quantity below 10000 one for quantity below 20000 and one 1f the quantity exceeds 20000 3 Create New i Remove From Quantity Freight Rate Rule Lumpsum Apply In this case the Apply To Total Quantity is checked This means that the ol 20 00 R ooo fe only one of the freight rates entered will be used for the total quantity 10000 2600R ooo lp I depending on the size of the cargo In our example above the quantity is 20000 37 001 j po T 28 000 so the freight rate will be 27 If you do NOT check this box the J calculation would be 10000 29 10000 28 8000 27 2 1 5 Breaking Down the Broker Commission e The broker commission can simply be added as a percentage as displayed in the sample above e This is a fast way to calculate the commission without the need to enter a lot of detail about each commission Dataloy Systems AS 4 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Booking Cargo Working with Bookings 16 August 2004 e You should break down the commission This is done by clicking the triple dot next to the commission field and then adding each individual commission and additional information which 1s useful for invoicing of the freight later on USD eal o 00 Click on the triple dot next to the
6. important to indicate already at the booking stage Stowage and Weight Bi Quantity 10 000 000 MT Stowage Factor oof lcFT f T factors Fill out these if Ship s Figures 0 000 MT Weight Factor olat fmt en applicable This will result SG Temperature 0 0 Weight 40000000 MT mA Oe E ao Eoy the Weight and Volume Specific Gravity 0 0000 YolUrmE 0 000 CFT W fields Final Destination This is just a free text field for Final Destination _ Stowed on Deck NOTE the Weight and typing in the final Volume fields can also be destination of the cargo typed in directly This can be either a port or inland destination i Bunker Adjustment Check this box if you know that the cargo will be FO Price 0 000 FO Bunker Adjustment 0 00 stowed on deck This is important for utilisation DO Price 0 000 DO Bunker Adjustment 0 00 calculations 2 3 Estimating a Demurrage or Despatch e See the Laytime Calculation user manual for details on how to estimate a demurrage or despatch for a booking Dataloy Systems AS 7 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Booking Cargo Working with Bookings 16 August 2004 2 4 Estimating Various Revenue and Cost Items e The estimate contains certain fixed items like freight commission port cost etc e In
7. ore eee ene Sree ene merece rare at een er eee ate ee E E pHa Bes Dreakng Donne Broker Commis O iea se et me On sr re eT en te ene rn ener ee meer 2A OF ite rine he Lodno and Diseharo no RIES esni E EEA E E EE E EE DD WM Re Opera ona DA er R E E E E E E E E E 2E e a De a e DE a E E E E E E ree ee eee 2AB imanit yaron ANC VTi and Cost TOS eee a E TE E TE E ATA PA E E a E E EE E E E O E EET O E EE E O E E ET Dataloy Systems AS 3 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Booking Cargo Working with Bookings 16 August 2004 1 Accessing the Booking Screen e Booking of cargo is done in the Booking and Operations module e To access the Booking and Operations Module select Modules menu bar and then enter the Cargo List screen e For details how to get there and general details on navigating the module read the Booking and Operations Basics manual ions from the Booking and Operations OCEAN CARRIER 1 20047 View by vessel f a r b 7 t Cargo List 2004MB 1 OCEAM CARRIER 1 Ince An oA ie m P Dataloy Systems AS 1 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Booking Cargo Working with Bookings 2 Creating a New Booking 2 1 Release 1 16 August 2004 e To create a new booking from scratch click the Add button on top of the Cargo List 3 Add Remove Cargo List
8. 00 SHEX 1 TANANGER T 5 000 000 Em ip 3 00 0 00 USD 6 00 TOTAL Darg z 2 0DDA D 5 000 000 it LI 10 00 0 00 USD 0 00 TOTAL DAYS C Enter a different freight Split the total quantity rate for the first between the two ports discharge port 2 1 2 Using a Lumpsum Freight Rate e The system will automatically recognise any freight rate above 10 000 as a lumpsum e Just type the amount just like you would type any other freight rate Dataloy Systems AS 3 Proprietary and Confidential Release 1 Dataloy v3 1 User Manual Booking and Operations 16 August 2004 Booking Cargo Working with Bookings 2 1 3 Calculating With a Minumum Quantity and Using Quantity Options e Ifyou type a quantity into the minumum quantity field a deadfreight will be caclulated if the actual quantity is less than the booked quantity e Using the Quantity Option fields the system will automatically calculate the minimum quantity according to the option rule entered 2 1 4 Using Freight Rate Intervals e Itis possible to indicate intervals of freight rates to be used depending on how much quantity is loaded e Click on the triple dot next to the freight rate field to bring up the freight rate interval box and enter the rate intervals She lS 28 000 000 MT_ Click on the triple dot next to the USD 6 196 MT freight rate field lira E 458 oe Tel oo Use the Create New
9. DATALOY SYSTEMS USER MANUAL BOOKING amp OPERATIONS BOOKING CARGO WORKING WITH BOOKINGS 16 August 2004 This document is solely for the use of client personnel No part of it may be circulated quoted or reproduced for distribution outside the client organisation without prior written approval from Dataloy Systems AS Dataloy v3 1 User Manual Booking and Operations Booking Cargo Working with Bookings REVISION HISTORY Release 1 16 August 2004 Issue Issue Date Notes l 16 August 2004 First release created 2 3 4 Dataloy Systems AS Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Booking Cargo Working with Bookings 16 August 2004 TABLE OF CONTENTS LAcce nna el oa 910 6 lt 4 nE Go lt ene ee a en ne ee ee eee eee OL cere Unde em eye BOOKIE a eee eee 2 1Filling inthe Main Ai OT CAINS a sess ctnesiosvehaacuv tute nosestnnscuaendonivsavatasteenuian tenants scandens ESEA ae ER Saia aE i 2A A Boerne Quantity and Freieht Rates for Multiple POMS iosccsteccensudecsuasedsaslecschedsascelecdincesdeesundadsasuabsnadassadnteeneecanessnd EEE A ZT eh AAI E RA cece E tees E mae es aoe evan ei E ems nasa da ec en A eee ea 2 1 3Calculating With a Minumum Quantity and Using Quantity Options cccccccccccccccccceeeceeeeeeeeeeeeececceeeeeeccceceeeeseseeeeeeeeeeeeeeeeeeseeeseeeeeeeeass BEST E oh ih ed ang eee D1 or ig cee er
10. e laycan the field will show 0 days Dataloy Systems AS 9 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Booking Cargo Working with Bookings 16 August 2004 OR Late L Laycan 2908 2004 20414 i i 30 08 2004 20 00 ual i LayCan Check 4 00 d EARLY Market Route o l e The laycan check is calculated based on the ETD and estimated schedule Dataloy Systems AS 10 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 16 August 2004 Booking Cargo Working with Bookings 3 Working in the Cargo List e The Cargo List lists all cargoes for a particular voyage e Click on a cargo in the Cargo List to edit or perform other actions on the cargo e The Cargo List can be filtered and sorted just like any other list in the system see the Using the Dataloy Graphical User Interface Largo List 20046 TOCEAN CARRIER 1 C3 Add I Remove 3 Relet Duplicate C3 From COA Ca CopyiMave 3 Create CF Reference Port Rotation Charterer Name Quantity Uchi Commodity Freight Handling Relet TS Status 1149595 04 AMSTERDAM TANA Test Charterer 10000 0 MiT STEEL 98 000 000 0 000 Indication 1149628 01 AMSTERDAM TANA Test Charterer 10 000 0 MT STEEL 95 000 000 0 000 Indication 1140685 01 _AMSTERDAMYTANA Test Charterer 100000 0 MT STEEL 95 000 000 ooo i
11. ndication The parcel number This is user defined and can be used to number cargoes within a voyage Th reference number Depending on your company s policy this Relet and transhipment cargoes will show The status for a booking is can be interpreted as in the same list However they will be default Indication Click the the official booking explicitly marked with an X in these drop down list in this column number for this cargo columns to change the status 3 1 Removing a Cargo e To remove a cargo completely from the system select the cargo in the cargo list and click the Remove button Dataloy Systems AS 11 Proprietary and Confidential
12. rates typed in m ols z add UPON COMPLETION OF ael i m Fill out the payment terms Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Booking Cargo Working with Bookings 16 August 2004 2 1 1 Entering Quantity and Freight Rates for Multiple Ports e If multiple load and or discharge ports are used on the cargo the system will put all the quantity on the first load port and the first discharge port e The result of typing the port rotation and entering the freight rate quantities and terms is as follows in this case we have added an additional discharge port AMSTERDAM TANANGER ODDA Port Name Terminal M Quantity BFL Freight Rate Handling C Currency L D Rate Terms Laytime U 1 AMSTERDAM tL i 10 ood ooo 0 00 000 USE 10 O00 00 SHEX 1 4 TANANGER b E n00 000 40 o0 o0 USD 6 00 TOTAL DAYS i 2 ODDA iD 0 000 TE 10 oo ogg USD ogg TOTAL DAY S E The total quantity is filled out on the first discharge port e Using this panel you can then break the quantity into each discharge port and also modify the freight rates 1f you have two different freight rates for each port Pont Name Terminal M Je Quantity BL i Freight Rate Handling C Currency LD Rate Terms Laytime L e L AMSTERDAM 0000 000 C 0 00 0 00 USD 10000
13. s calculated look at the Cargo Port panel at the lower part of the screen Pont Name Terminal H Quy antity B L Freight Rate f Handling C j Currency LD Rate Terms Laytime Used T AMSTERDAM 10000 aag C C 0 00 USD 10 000 00 SHEX 440 1TANANGER i sooo wi Cl 9 00 ooolusp 6 00 TOTAL DAYS 5 00 ZlODDA b soo G O 40 00 o00USD 0 00 TOTAL bay s o 00 For each port the terms will appear here As only The calculated days for each port is shown here SHEX SHINC etc can be used when typing in Notice that initially the system puts all the the terms at the Cargo Details you must go to quantity on the first load and the first discharge this part of the screen if you for instance want to port If you want to break into different terms for change the terms to SHEX UU each port you must break up the quantity between each port at this level Then type the terms you want for each port Dataloy Systems AS 6 Proprietary and Confidential Dataloy v3 1 User Manual Booking and Operations Release 1 Booking Cargo Working with Bookings 16 August 2004 2 2 Filling in the Operational Data e The Operational Data panel mainly consists of data which is normally added later in the transportation process like B L quantities prices for bunker adjustments ship s figures etc e However there are a few fields that can be
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