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florida kps contract manager manual

1. porra AAA e e Lease RS asas sas sosa sas eee ee Provider Identification Organization Training Provider 701 Federal Tax ID 59 7000001 Provider Name Status Active he 6 Make any changes needed to the details Address 123 Main Street 7 Select a Primary Contract from the Choose Contact dropdown list City Miami Note The names displaying in the Choose Contact dropdown list are those that have been State FL registered into the application from the Register Staff section under Administration at the Zip 32813 poooc 0000000000 Provider Level If Staff need to be added to the organization click the ss ese Add New a Staff button You will be taken to the Register Staff Edit form laa Primary Contact Information Choose Contact Skidmore Logan Y To edit this individual s information go to the Staff form First Name Last Name Work Phone 4_ 234 XXX XXX XXXX Email iskidmore fake email net This is a partial screenshot of the Describe Agency page in Edit Mode Contract Manager Manual 25 KIT Solutions 2011 Prevention Program Director Prevention Director Singleton Jason Y To edit this individual s information go to the Staff form First Name a 8 Select the Prevention Program Director from the Prevention Director dropdown A list Work Phone 1 1234 b
2. 3 The screen will display in edit mode Make any changes needed to the details 5 Click the Save button from the bottom of the page Note To exit this screen without saving these changes click Cancel Contract Manager Manual Register Staff Setingsy KA Staff Module Home gt Administration gt Register Staff Create New Staff Member Date Created Date Last Changed 12010 12 10 2010 This is a sample screen shot of the Staff Listing Page Demographic Information Gender Male 3 Ethnicity Mexican American Race Hispanic or Latino Education Information Degree BA BS Bachelor Degree vi Field of Study Save Cancel Delete Save button This is a partial screen shot of the Register Staff Edit form KIT Solutions 2011 Deleting Staff Information 1 From the Staff Listing Page locate the Staff that needs deleted 2 Click on the link of the staff member s First Name to access the details for that staff 3 Click Delete button from the bottom of the page 4 A prompt appears asking Are you sure you wish to PERMANENTLY DELETE this record Click the OK button Note To cancel the deletion click the Cancel button Tips Register Staff Staff Module LC 8 Settings y Home gt Administration gt Register Staff Create New Staff Member A FrstiNamenink Date Created Date Last Changed aso PUSENMe INK amazona
3. Contact Support If you need to contact Support to ask a question report a bug or make a suggestion click on the Contact Support menu link Manuals Click the Manuals menu link to view the online support documents e g User Manual etc for FL PBPS a What s New Occasionally check out the What s New section to see what has been recently added to FL PBPS by clicking on the What s New menu link FAQ To search the Frequently Asked Question section for a list of commonly asked questions that will help you use FL PBPS click the FAQ menu link and follow the instructions a Library To view helpful documents for using the FL PBPS application click the Library link a New Site Registration All DCF contracted mental health providers and licensed or contracted substance abuse providers must complete a registration form for each of their sites Click on the New Site Registration menu to locate and complete the form Multimedia If you would like a training video to show you step by step how to use FL PBPS use the Multimedia link a Online Trainings Click the Online Trainings menu link to receive information regarding Online Trainings lt http kitusers kithost net support fl Internet This is a sample screen shot of the Support Site 36 KIT Solutions 2011 APPENDIX Using the Reports Viewer When using reports on the FL KPS reports initially are viewed using a R
4. 1 Select the appropriate data from each of the required dropdown lists 2 To select a specific date range a Select the Time Period from the dropdown list to fill in the Begin Date and End Date fields with the begin date and end date of the selected time period Or b Enter the specific dates into the Begin Date and End Date fields as mm dd yyyy 3 Click the Show button Using the Print Preview Screen Data Tools Setingsy P B 0 This module is used to view o xcel or PDF format Home gt Data Tools Sate PDF Excel Coalition Plan PFI Block Grant Administration Process r Select Report Paramaters Report Name Cost Center 16 Invoice Support Report x Time Period Fiscal Year Y Begin Date 17 1 2010 End Date 6 30 2011 Contractor All Provider All J Circuit All y Contract ID All bo Program All Y County All y ReportType Narrative xj Once you have selected a report to print out or have selected a date range for a particular report you will then see a print preview screen This screen is used to only view the data If you would then like to print the report see the Using the Reports Viewer section for help Contract Manager Manual 23 KIT Solutions 2011 ADMINISTRATION The Administration Module is designed to complete administrative tasks within the application such as Organization Information and Staff Registr
5. Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If you re Block Pop Ups checkbox is checked then click on the Settings button You can now add by the FL KPS links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from by FL KPS You will want to add https kitservices2 kithost net for the live application and http demo kithost net for the demo application Once these sites are added to your Allowed Sites list the pop up blocker will no longer prevent pages from loading or appearing while you are using by the FL KPS Note These are instructions for Internet Explorer 7 0 and may be different for other Internet Explorer version FL User Manual 4 KIT Solutions 2011 Application Navigating FL KPS is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Start at Planning with the PPT Once the PPT has been completed and approved you will move onto Manage Program and then to Manage Activity FL KPS is set up in such a fashion that specific categories have to be completed before moving on to another category Most often when in a module you must complete the categories listed from top to bottom on the Landing Page For more inf
6. E A elE E 37 VENNER DONS VI WON ana E E E E E E E E A E E 37 FL User Manual 2 KIT Solutions 2011 INTRODUCTION The FL KPS is a database tracking software package which is based on the Center for Substance Abuse Prevention s CSAP Minimum Data Set MDS a nationally recognized standard MDS is a collection of standard data elements developed by CSAP to enable states substance abuse agencies community based service providers and others to quantify and compare the number and type of primary prevention and early intervention services delivered The use of these standards provides a consistent and comprehensive basis to collect and analyze data In addition additional features have been added onto the MDS standard that will allow greater flexibility and customization for your state as well as easily incorporating science based or evidence based programs into the prevention application FL User Manual 3 KIT Solutions 2011 TIPS FOR USING KIT PREVENTION EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 x 768 pixels or larger If your screen resolution is smaller ex 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels then you will have to scroll more both up amp down and left amp right to access all the data fields To change your PC monitor settings right click on the Desktop background and selec
7. Jones 09 17 2010 Es Staff Levels Complete Last Chg Mary Jones 09 17 2010 This is sample screen shot of the PPT Summary page Contract Manager Manual 19 O KIT Solutions 2011 Planning Develop your Prevention Program Description Home gt Planning PPT Summary Settings y PIS 9 Provider 701 Training Provider 701 Circuit v 6 Once you have reviewed the PPT determine if you want to approve it or request p Contracts modifications C01 a 1 o Note The Status of the PPT is displayed to the right of the contract You will only be able to ee de a pa Community Coalition Staff Levels pu Contract Funding a Contract Status link Complete Last Chg Mary Jones 09 02 2010 Complete Last Chg Mary Jones 09 02 2010 Contract Not Approved Approve or Request Modifications to a PPT if its status is Submitted to State 7 From the PPT Summary page click the Contract Status link Programs Policies and Practices Project SUCCESS pa Participant Details Activity Details Staff Levels a Protecting Youth Participant Details Activity Details Staff Levels Complete Last Chg Mary Jones 09 02 2010 Complete Last Chg Mary Jones 09 03 2010 Complete Last Chg Mary Jones 09 08 2010 Complete Last Chg Mary Jones 09 08 2010 Complete Last Chg Mary Jones 09 17 2010 Complete Last Chg Mary Jones 09 17 2010 Com
8. This is a sample screen shot of the Staff Listing Page Contact Information Work Phone 4 412 366 7188 Windows Internet Explorer KAK KKK KKK Gender ale Ethnicity Mexican Ame Race Hispanic or Latino Education Information Delete Delete button This is a sample screen shot of the Register Staff form after the Delete button has been selected Degree Field of Study Save Cancel e You will not be able to delete a staff member if they are in conjunction with data You will need to set their status to Inactive Contract Manager Manual 30 KIT Solutions 2011 Manage Admin Time The Manage Admin Time area allows users to indicate time spent on prevention that is not directly related to an event Time spent during trainings meetings general planning or even entering information into FL KPS can be classified as administrative time 1 Click Administration from the main menu 2 Click Manage Admin Time from the Administration Landing Page 3 Select the Staff to which you would like to add administrative time entries from the dropdown list 4 Click the Add button Enter the Admin Date of service as mm dd yyyy Enter the amount of time the administrative time took place in the Minutes field Select a Category from the dropdown list describing the administrative time Click the Save button from the bottom of the
9. and Process Data Tools Setingsy P AO This module is used to view or export standard reports in Excel or PDF format Home gt Data Tools H Coalition Plan PPT Block Grant Administration Process Opening a Report Report Name port Circuit Fact Sheet Report Select button Select Select Re Click Data Tools from the main menu ios o a Cost Center 16 Invoice Support Report Prevention Services 2 Select the type of report you wish to view print from the available tabs Coalition CostCenter 17 Invoice Support Report Plan PPT Block Grant Administration or Process Florida Prevention Population Report nn Invoice Support Repor Community Coalition 3 The Data Tools enn page wil pe Apiye Level 1 Participant Demographics by Program and Group Select the report you wish to view print by clicking the Select button to Level 2 Participant Demographics by Program and Group the right of that report Number Served Per Group Service Report By Staff Previous Next This is a screen shot of a Data Tools Listing Page Tips e f you have a pop up blocker on your computer hold the Control Ctrl key down while selecting the button used to view the report e g Show Report button etc Contract Manager Manual 22 KIT Solutions 2011 Using Reports that Require Additional Data Some reports will load immediately when the Show button is clicked Others require additional information to be entered first such as a data range
10. on Sunday 8 15 2010 10PM to 44M Organization ID EST z Customer Support Unavailable Login Login button Holiday on Monday 9 6 2010 v forgot my Password This is screen shot of the Login page Tips e The User IDs ARE NOT case sensitive e The Passwords ARE case sensitive Contract Manager Manual 16 O KIT Solutions 2011 KIT_Preyention Service Elorida Login seins f BO olo Service Announcement The Service Announcements that are located on the Login Page are there to notify Login to KPS Florida Service Announcement users that the Service is receiving any necessary server updates The Service may Login to KPS Florida be down for a short period of time which means you will not be able to log into the D a Service al that time f l Server Maintenance Password Normal Maintenance on Sunday 9 19 2010 10PM to 4AM Organization ID EST Server Maintenance typically occurs once a month Server Maintenance Login Normal Maintenance on Sunday 10 17 2010 10PM to v Home gt Login This is screen shot of the Login page Contract Manager Manual 17 O KIT Solutions 2011 Activating Your Account Your login information is created for you by your acting administrator When you access Florida KPS for the first time you will need to activate your account first 1 Once you have been informed by your acting administrator that an account was created for you check your em
11. page Note To exit this screen without saving any of the changes you have made click Cancel EN UA Contract Manager Manual 31 Manage Admin Time Setingsy P 8 0 Admin Time Module ome gt Administration gt Manage Admin Time You may now Edit this item Manage Admin Time Staff Martin Jason v No records entered Add button This is a sample screen shot of the Manage Admin Time page Manage Admin Time setings P 8 0 Admin Time Module iome gt Administration gt Manage Admin Time You may now Edit this item Manage Admin Time Staff Martin Jason No records entered Add Entry Admin Date mm dd yyyy Category Select One do Description Save button Cancel This is a sample screen shot of the Manage Admin Time page KIT Solutions 2011 Editing Admin Time 1 From the Manage Admin Time screen select the Staff Name to which you would like to edit administrative time entries for using the dropdown list 2 Click the Edit button to the left of the entry you wish to edit 3 The screen will display in edit mode Make any changes needed to the details 5 Click the Save button from the bottom of the page Note To exit this screen without saving any of the changes you have made click Cancel Contract Manager Manual Manage Admin Time Setingsy P QB 0O Admin Time Module Home gt Administration g
12. 00 000000 Note The names displaying in the Choose Contact dropdown list are those that have been Email jsingleton registered into the application from the Register Staff section under Administration at the Provider Level If Staff need to be added to the organization click the 01 Add New Staff button You will be taken to the Register Staff Edit form 9 Click the Save button from the bottom of the page Note To exit this screen without saving any of the changes you have made click Cancel Staff Last Name Date Created Singleton 9 24 2010 9 24 2010 Skidmore 9 24 2010 9 24 2010 Jones 3 47 2010 972712010 912412010 912412010 Save PEE Save button This is a partial screenshot of the Describe Agency page in Edit Mode First Name Date Last Changed Contract Manager Manual 26 O KIT Solutions 2011 Register Staff 1 Click Administration from the main menu N 3 Click the Create New Staff Member Click Register Staff from the Administration Landing Page Create New Staff Member button 4 Enter in the staff member s general information a Fill in the staff member s First Name and Last Name b Fill in the staff member s Title c The Status is defaulted to Active Active currently in use can be viewed on other screens li Inactive no longer is use will not appear on other screens d Enter the staff member s Birth Date as mm dd yyyy or s
13. A 1 Add This is a sample screenshot of the Manage Admin Time page after the Delete button has been selected KIT Solutions 2011 Change Password The Change Password module also allows the user to change the password on the account they are currently logged into oon Se NS SS Tips Click Administration from the main menu Click Change Password from the Administration Landing Page Enter the Current Password for the account Enter the password you would like to use in the New Password field Re type the new password in the Confirm New Password field Click the Save button from the bottom of the page to save the changes Note To exit this screen without saving these changes click Cancel You will receive a message stating the password was changed successfully It is important to remember that passwords are case sensitive Passwords can be any combination of letters numbers and or characters Passwords do not expire Contract Manager Manual 34 Change Password Setingsy B Change Password Module lome gt Administration gt Change Password You may now Edit this item Password Information Current Password Save New Password Confirm New Password Cancel This is a sample screen shot of the Change Password page KIT Solutions 2011 Online Training Registration Florida providers have the opportunity to receive trainings onlin
14. AINING side N LIVE N TRAINING To enter into the KIT Preventio to the KIT Prevention Training Demo the link below Once redirected Link to Live site on the link below Once redirected to the ae site you may use your Favorites to add a direct path use your Favorites to add a direct y to the demo site site CLICK HERE FOR KIT PREVENTION LIVE CLICK HERE FOR KIT PREVENTION DEMO Please call KIT Support 1 888 600 4777 to receive a training account login FLORIDA DEPARTMENT Of El CHILDREN amp FAMILIES 2 Select the CLICK HERE FOR 2011 2012 Fiscal Year link to complete the PPT A p ti A and data collection for the 2011 2012 fiscal year IT Prevention Prevention N LIVE N To enter into the KIT Prevention 2010 2011 click on To enter into the the link below Once redirected to the site you may the link below Once red o the site you may use your Favorites to add a direct path to the live use your Favorites to a direct path to the live site site CLICK HERE FOR 2010 2011 Fiscal year CLICK HERE FOR 2011 2012 Fiscal year 15 KIT Solutions 2011 Contract Manager Manual Home Setingsy AM ollo KPS Florida Home 3 Type in the User ID Password and Organization ID supplied to you by your administrator Login to KPS Florida 1 n Al nnouncement A 4 Click the Login button Login Name o Servire Armou Password Normal Maintenance a
15. B 2 Select the Provider whose PPT you wish to review from the Provider dropdown os ae E evelop your Prevention Program Description list de i i Home gt Planning 3 If you only want to see Contracts for the Provider associated with a particular PPT Summary AA circuit select that circuit from the Circuit dropdown list Provider Select One v Provider dropdown list 4 The Providers PPT Summary will be displayed Circuit This is sample screen shot of the PPT Summary page Planning setingswy P QB e Develop your Prevention Program Description Home gt Planning PPT Summary Contracts C01 DCF Contract 1 Submitted to State pa Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 5 To review the details of the PPT click the appropriate link f Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 Contract Funding Contract Not Approved j Programs Policies and Practices amp Project SUCCESS Complete Last Chg Mary Jones 09 02 2010 pa Participant Details Complete Last Chg Mary Jones 09 03 2010 pa Activity Details Complete Last Chg Mary Jones 09 08 2010 i Staff Levels Complete Last Chg Mary Jones 09 08 2010 Protecting Youth Complete Last Chg Mary Jones 09 17 2010 f Participant Details Complete Last Chg Mary Jones 09 17 2010 pa Activity Details Complete Last Chg Mary
16. FLORIDA KPS Florida Department of Children Families CONTRACT MANAGER MANUAL VERSION 1 8 SEPTEMBER 2011 TABLE OF CONTENTS MIAO UL CUI or ccc exec o A o oe Eo EE e E O A 3 oa A A oU P eo o e o toed sicaceegevaceecate 4 Recommended compi SUN tati ico dt 4 NMC ELEN CC una te ee 5 VIE TAD FAT OTA A E e E A 5 El PP e e Pe or ESO GO oo 7 HENS UUM CS e e o 8 BONE O AAN EEA EEE EE PE A e Pe NE 8 lO E e o o BCO E 10 Delia le AS MA SUL OTN acne tr gece a ars ate q EI ge ne cen stein ub naa sv cunt asta cv TENA A E 11 OIE Wr OPEN UN OING aesan E E E E E E E E E E E E ibta 13 A E E en A 13 Login FOG UII E OU E E A E o GO OE aaaea aeaea 15 O II PO POPE O III IA 17 ACAN OU ACCOUN oponen ato a os 18 PPT e LEVEAD OV MU e oq ar ste E EE ees oust ecee 19 A E RUE o E E o UE A Ue E O 22 e el o E O o e E E anonsaaustasaall tantnanbiensoniagiass 22 Using Reports that Require Additional Densidad co nn EEDE 23 Using the Print Preview Screen AA 23 aaO UCU MOEN ete on mz e ES E O E E A E leo E RE EE 24 MSWINg Provider Agency IMOrmMatiON a E gah ne alan cea salsa OR REEE RERE ONERE AEE T OSERE ORE EREE EERE rRe ANER T rRe 24 o e O CO atc la T A A 27 E o e e eE iO O EA 29 Ec e E E A e A 30 Manage AMI TING rara 31 ooo a AA RO UU rr e ro gi O E E oo o q e 32 AA E EEE E e En E A 33 MIS FASS VO A e o BEE OC OOO e O PO UOC E oi A 34 ONNE A e E E OE PE E RO 35 o ca O qe 36 A o P A E E EE E E A EEE E
17. Landing Page and SUCCESS MWF Project SUCCESS Level 2 TM701 This module i d to identify strategies o m 3 Submenu Category This is a sample screenshot displaying a Listing Page 4 Identify Groups Home gt Manage Program This module is used to create groups participants e Identify Participants This module is used to register individual participants This is a screenshot displaying the Menu 1 a Landing Page 2 and a Submenu Category list 3 FL User Manual 5 KIT Solutions 2011 Events Y Alerts Messages C Default Page hws ST les User currently logged in mjones1701 Logout lt era TO Planning Manage Program Manage Activity E A Provider ID Data Tools Knowledge base Communication Administration Help Identify Groups This module is used to create groups participants The banner above the Menu provides a link to Logout of the Service Link to Log Out The Provider ID is listed as well as the user currently logged into FL KPS Home gt Manage Program gt Identify Groups Create New Group Site Nam Program Name Program Level Contract Number Project SUCCESS Messages Y Events Y Alerts C Default Page KIT Prevention Service E ET e d Bread Crumb Trail ws A Bread Crumb Trail is provided to indicate where you currently are in the system o o e at ia A ae MEN a The links provided in the Bread Crumb Trail al
18. a Text Box Dropdown List aka Pull Down Menu Radio Button Check Boxes First Name is required Site Map Double Arrows Calendar Feature Preview Description A llintheblank Select One select one Selected Not Selected Selected H Not Selected A tan box around a field with bold text denotes a required field Indicated that a required field was missed at the time of saving Displays all of the modules and Submenu Categories of FL KPS click to open click to close A calendar will pop up when selecting a Date field It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Tips e All the fields within a tan box are required fields These must have a value entered before the record can be saved e You can type an identifying letter of an item in a dropdown list and the first selected option beginning with that letter will appear in the box FL User Manual 11 KIT Solutions 2011 Calendar Dates can be entered in two different ways 1 typing the date directly into the field or 2 using the Calendar feature The Calendar feature can be used as an alternative option to entering a date directly into a date field la Select a Date field A calendar displaying the curr
19. ail You should receive an email with instructions for activation 2 Click the activation link within the email to activate your account 3 You should receive a confirmation message indicating your account was activated successfully Click the Lesin Pace Login Page link to log into the Florida KPS Your login information should be provided to you by your acting administrator Contract Manager Manual From Fivebrequestsimkietsolutions met Sent Fri 9 3 2010 10 57 AM To CE Subject Florida Prevention Account Activation Invitation Dear 7 7 Please follow this ink to actrvate your account http demo kithostnet kPS FL Account ctivation aspx ActivationID 01160109011101100116010301110109010101140121 amp oid 20100903 229 To ensure delivery to your inbox please add the following domain to your safe list whitelist kitsohitions net If you are unable to add the domain to your sate list you may add flwebrequests latsohitions net to your address book to help ensure successful delivery This is a sample screenshot of the activation email KIT Solutions 2011 PPT STATE LEVEL APPROVAL This section of the PPT will allow you to approve and request modifications to Organizations planned contracts i Planning Manage Program Manage Activity H 2 par i a Click Planning from the main menu Data Tools Knowledge base Communication Administration Help Planning seins
20. ants This module is used to register individual participants This is a screenshot displaying a Landing Page KIT Solutions 2011 Listing Pages After selecting a Submenu Category from the Landing Page you will see the Listing Page When going into an area where a Listing Page is available the Service allows you to select previously entered data to edit or view its content No data is entered on the Listing Page To add information to these forms click the available Add Create button the button name will change depending on the Submenu Category name No data is entered on a Listing Page e When viewing a Listing Page all of the data is available for review There are three types of Listing Pages 1 Grid View 2 Hierarchy View 3 Single Form View Grid View Register Staff sn Pleo The Grid View displays the data in tables Specific pieces of data will be displayed aiii within the Grid based on the fields within the entry from Home gt Administration gt Register Stal Create New Staff Member 1 When first viewing the Listing Page all of the data is available for Searching First Name Last Name Date Created Date Last Changed Click the underlined Name of the data e g 2 2 you would like to edit view a a e 2 You will be taken to the Edit Form This page will be in edit mode all or most en Nameotdaia ab ee i i Roxanne 010 9 24 2010 data fields will be open for data entry For more information
21. ation Viewing Provider Agency Information The Describe Agency area displays the service provider s organization information The Primary Contact and Prevention Program Director information will be useful in case you have a question on any part of the data that has been entered into the service provider s organization Describe Agency setingsy QB 0 Agency Module e gt Administration gt Describe Agenc Edit This Record Edit This Record button Provider Identification Organization Training Provider 701 be Federal Tax ID 59 7000001 1 Click Administration from the main menu eee 2 Click Describe Agency from the submenu y 3 Select the Organization from the Organization dropdown that you would like to marat view 2 4 The fields will be filled with the organization information the provider has entered we O Zi XXXXX OF XXXXX XXXX 5 To edit any of the provider s organization information click the 7 s Resora ASS A Web Site Edit This Record button Primary Contact Information Choose Contact Skidmore Logan To edit this individual s information go to the Staff form First Name Last Name Work Phone 1 305 555 1234 XXX XXX XXXX Email This is a partial screen shot of the Describe Agency page Contract Manager Manual 24 O KIT Solutions 2011 Describe Agency Setingssy B 0 Agency Module
22. ct and Administrative Hours Windows Internet Explorer fei v http demo kithost net KPS_FL App_Reports pRSShowReport aspx id 4d lofi gt Di lt a 100 v v Export E 3 Find Next Select a format Date Printed 9 28 2010 5 09 15 PM Staff Direct Indirect and Administrative Hours Report Period 7 1 2010 to 6 30 2011 Select a format dropdown list Staff Direct Hours Indirect Hours Admin Hours Nonbillable Hours Total Staff Hours Logan Skidmore 3 Hrs 00 Mins 0 Hrs 45 Mins 0 Hrs 00 Mins 0 Hrs 00 Mins 3 Hrs 45 Mins Roxanne Mains 3 Hrs 00 Mins 1 Hrs 00 Mins 0 Hrs 00 Mins 0 Hrs 00 Mins 4 Hrs 00 Mins Jason Singleton 0 Hrs 00 Mins 0 Hrs 00 Mins 2 Hrs 00 Mins 0 Hrs 00 Mins 2 Hrs 00 Mins Totals 6 Hrs 00 Mins 1 Hrs 45 Mins 2 Hrs 00 Mins 0 Hrs 00 Mins 9 Hrs 45 Mins staffhours 1 This is a sample screen shot of the Report Viewer a v e http fdemo kithost net fI2008preventdemo pShowreport aspx FormID 5281ptid rp698p1 28p2 7338p3 7338p4 7 2F1 2F2008 M 4 11 X Pir gt gt 5 Mm Page Of Tools 1111 MA lt E 108 Save button Date Printed 10 13 2008 Groups Registered Organization Program Contract Number Training Provider 733 Project SUCCESS TM733 Training Provider 733 Skills Opportunities and Recognition SOAR TM733 4 0 CIRCUIT TRO1 TOTAL Level 2 Groups Level 1 Groups 0 This is a samp
23. e on how to enter data into the FL KPS To sign up for one of these trainings a provider must complete the registration form Since the Online Training Registration form is available on the Florida Support Site you do not need to be signed into the application to register for a training 1 Click Administration from the main menu 2 Click Online Training Registration from the Administration Landing Page pe Fl i d 3 The Online Trainings section of the Florida Support Site will open in a new Oric d rt Gite 0 window y a ena ner a eee ee Home Contact Support Manuals What s New FAQs Library New Site Facility Registration Multimedia Online Trainings 4 Hold your mouse over Online Training from the Support Site main menu Monday September 27 2010 Online Trainings Online Training Registration 5 Select Online Training Registration from the sub menu 6 The Online Training Registration form will be displayed Once you have submitted a request to receive an online training an email will be sent to you by the KIT Support Training staff with the nece join the training To ensure that you receive the email please add the following domain to your safe list kitsolutions net Check your ju 7 Enter your details in your information ee fou have not received an email within 24 hours contact Suppo 888 600 4777 a Enter your full name in the Name field ya R b Enter your Phone Number C Enter your Email Address Training Requests Online Training Regis
24. elect an age range for the staff member from the Age Range Selector dropdown list e If your organization had specific staff IDs enter this into the Local ID field Otherwise leave it blank and the application will create one for you f Indicate whether or not this Staff Member should be involved with PPT approval from the Approval Staff radio buttons Contract Manager Manual el Register Staff Staff Module ome gt Administration gt Register Staff Create New Staff Member Settings y T 8 9 Create New Staff Member button This is a partial screen shot of the Register Staff Listing Page Register Staff Staff Module Home gt Administration gt Register Staff You may now Add an item Staff Information Provider Name Organization ID Salutation First Name State Office 00 LastName Title Status Birth Date mm dd yyyy Age Range Selector Local ID Rater ID Approval Staff O Yes O No Second Langauge v Staff Hire Date mm dd yyyy Settings Y a e This is a partial screen shot of the Register Staff Edit form KIT Solutions 2011 Contract Manager Manual g Indicate whether or not this Staff Member is a DCF Contract Manager Or Circuit Prevention Coordinator from the radio buttons 5 Enter in the staff member s Login Information a The Login Name will be the log
25. ent month and year will display below the date field Use the Back and Forward arrows to navigate through the months Select the date by clicking on a number within the calendar The calendar will close and the date will appear within the date field FL User Manual 12 m Contract Number vi H Service Date mm dd yyyy a December 2010 b Session Length ins Su Mo Tu We Th Fr Sa E Start Time 28 29 30 1 2 3 4 5 6 7 8 9 10 11 Count 12 13 14 15 16 17 18 o 19 20 21 22 23 24 25 Service Description 25 27 28 29 30 31 1 Today December 8 2010 This is a sample screenshot of the Calendar feature after the Date field has been selected KIT Solutions 2011 Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Create New Group Must be pressed first to add new information to an Edit Form Save Adds the information on an Edit Form to the database Delete Removes the information currently on an Edit Form from the database Cancel Cancels the Add or Edit without saving any information entered Additional Buttons Each page within FL KPS offers additional help to the user Click on one of the icons to receive the help needed a The Chat feature enables users to get immediate assistance from the Customer Support department through an instant messaging system E Pr
26. eport Viewer following screen see example report below Once you have clicked the _ Show button the report will open up in a separate window Click these buttons 1 of 1 _ gt gt to maneuver to other pages in the report The single arrow either forward or backward will move the view to the next page or the previous page The arrows with the bar can move the report view to elther the first or last page of the report To move to a specific page in the report type in a page number into this field 8 and click the button to move to that page The box with the label 100 can be used to change the level of magnification of the report To change the level of magnification click the black arrow on the right side of the blank and choose an appropriate percentage The report cannot be printed from this screen Select the format you would like to export the report to from the Select a format dropdown list Click the Export link Once you see the report open in a new window click the Printer button to print the report Click the H Disk button to save the report To close the Report Viewer window click on the E in the upper right hand corner Contract Manager Manual Thus when you click the o e http demo kithost net f 2008 prevent demo pShowre port aspx FormID 5 2 amp 1 ptid rp69 amp p1 2 amp p2 733 amp p3 Windows Internet Explorer Show button the reports will show up in the Staff Direct Indire
27. in name used by the staff member Choosing a Login Name and Password scheme will simplify administration For Example Using first initial and last name for the User ID b The Password field is where a temporary password is created for the staff member and can be any combination of alpha or numeric characters This password will be used along with the Login Name and three digit Organization ID log into FL KPS Once a user logs in they can use the Change Password area to change the password to one of their liking Note Once a user logs in they can use the Change Password area to change the password to one of their liking c Select permissions for this staff member by selecting a Role from the dropdown list Enter in the staff member s Contact Information a Enter the staff member s work phone number in the Work Phone b Enter the staff member s email address in the Email field Enter in the staff member s Demographic Information a Select the staff member s Gender from the dropdown list b Select the staff member s Ethnicity from the dropdown list c Select the staff member s Race from the dropdown list Enter in the staff member s Education Information a Select the staff member s educational Degree from the dropdown list Click the Save button from the bottom of the page Note To exit this screen without saving any of the changes you have made click Cancel 28 DCF Contract Manager O Yes ONo C
28. ints the information currently on the form i Provides User Manual help specific to the Submenu Category Includes step by step instructions for adding editing and deleting FL User Manual 13 KIT Solutions 2010 File Download Security Warning Do you want to run or save this file Chat Feature Name Support LogMelnRescue exe The Chat feature enables users to get immediate assistance from the Customer Type Application 987KB Support department From secure lagmeinrescue com E When the Chat button has been selected a new window opens prompting you to run the LogMelnRescue applet application E While files from the Internet can be useful this fle type can potentially harm pour computer IF you do not trust the source do not mun or save this software What s the risk This is a screenshot of the LogMelnRescue applet Tips e You will need to install the LogMeln applet in order to connect with Support This is a free download k The installation may take a few minutes Contract Manager Manual 14 KIT Solutions 2011 LOGIN PROCEDURE Connect to the Internet using your Internet browser Internet Explorer In the Address Location box type in the following address and press enter http www kithost net fl Ga ILDREN amp FAMILIES The following screen will appear A A IT Prevention Prevention 1 Choose the LIVE side to enter real data If you want to practice entering data i use the TR
29. ircuit Prev Coordinator OYes ONo Contact for Circuit Login Information Login Name Password Role Select One This is a partial screen shot of the Register Staff Edit form Contact Information Work Phone y Email Fax 4 Demographic Information Gender Select One Ethnicity Select One Y Race Select One i w Education Information Degree Select One l v Field of Study ease Save button This is a partial screen shot of the Register Staff Edit form KIT Solutions 2011 Tips e Each new staff member registered into the system will need to activate their account before they can log in e Setting the Status to Inactive is used to keep the staff member in the database for history purposes but removed from all of the staff lists on forms When a staff member leaves your organization you will not be able to delete the staff member but you can make the Inactive to remove their names form forms and prevent the staff member from entering the application e Passwords can be any combination of letters numbers and or characters e Passwords are case sensitive Editing Staff Information 1 From the Staff Listing Page locate the Staff that needs edited 2 Click on the link of the staff member s First Name to access the details for that staff
30. le screen shot of an Exported PDF Report KIT Solutions 2011 Tips e lf you selected MS Excel or MS Word as your export type to Print or Save the report select Save when the File Download box appears You can print from File e lf you selected Acrobat PDF as your export type to Save the report select Save when the File Download box appears You can print from File Final Showing Markup e f you choose to open the document in MS Word and would like to Save or Print place your mouse next to the box that reads Final Showing Markup and right click A list of toolbars will appear Select Standard The Standard toolbar will appear allowing you to Save or Print e If you have not installed Adobe Acrobat Reader the computer will prompt you asking if you would like to download the program at that time Be aware that the program will take quite some time to download if you are connecting to the internet on a dialup connection e If you have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc Contract Manager Manual 38 O KIT Solutions 2011
31. o a form the Edit Form data fields will be blank e When selecting the link to view existing data the Edit form data fields will display the data entered selected previously These fields may be modified if needed Computer Keys Identify Groups Setingsy E 8 This module is used to create groups participants Home gt Manage Program gt Identify Groups You may now Add an item Group Information Program Name Select One Program Description Site Name 50 characters max This is a partial screenshot displaying a blank Edit Form While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description Xx The Cursor The TAB key Hold down the SHIFT key and then press the TAB key on The Control CTRL key Use the MOUSE by pointing and clicking to move the cursor FL User Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking KIT Solutions 2011 Data Fields and Buttons In the New Hampshire Kit Performance Information and Evaluation Reporting System PIERS there are several fields boxes and buttons that are used to collect and store data Type Text Field ak
32. on the Edit Form see the This is sample screenshot displaying a Listing Page Edit Forms section Make any changes needed to the form Click the Save button to save those changes Tips e _ f this is the first time entering data the Listing Page will be empty e Clicking on the field name in a Category field e g gt will allow you to sort through your files by ascending or descending order FL User Manual 8 KIT Solutions 2011 Planning setingsy P B Develop your Prevention Program Description Home gt Planning Hierarchy View PPT Summary A Hierarchical View is used when there is a Parent Child relationship Looking at the po ee example Ex 1 shows the parent Contract whereas the items underneath Ex 1 1 are the children Programs Policies and Practices The need to link a child Contracts lt Chick to add a Contract gt Program Policy or Practice to a parent Contract adds complexity to the process CO1 DCF Contract 1 A of adding and searching The hierarchical view was designed to simplify these tasks Pessoa o Circuit M z Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 Not Started e To enter new information click on the Add link Programs Policie a Project SUCCESS molete Last Chg Mary Jones 09 02 2010 e To edit or delete information click
33. on the desired Name link e Patcipan Da Namelink Last Chg Mary Jones 09 03 2010 i Activity Details Last Chg Mary Jones 09 08 2010 da Staff Levels Complete Last Chg Mary Jones 09 08 2010 This is a sample screenshot displaying a Hierarchy View Listing Page This is a partial screenshot Describe Agency Setingsy B 0 Agency Module ome gt Administration gt Describe Agency a Edit This R d Single Form View ol l Provider Identification The Single Form View is used when the data entered is updated periodically Only a See one form is available and edited The Single Form View displays the fields on the Provider Name Tonno Fr Edit Form For more information on the Edit Form see the Edit Forms section e The form can be edited at any time but you must click the Save button to i update the data 5 El Zip 3241 XXXXX OF XXXXX XXXX Web Site This is a sample screenshot displaying a Single Form View Listing Page This is a partial screenshot FL User Manual 9 KIT Solutions 2011 Edit Forms The Edit Form contains the fields for entering and editing data The buttons for saving canceling deleting printing and in some cases adding and editing are avallable For more information see the Data Fields and Buttons section e If you clicked the 5 Add Create button to enter new information int
34. ormation on Landing Pages see the Landing Pages section Menu Information The Menu for the service is located across the top of the screen Each Menu category is broken down into Submenu categories to choose from The Menu categories list the main modules that are within the application When a Menu category is selected a list of Submenu categories will be displayed on the Landing Page as links to access the module For more information on Landing Pages see the Landing Pages section 1 Menu Constant unchanging 2 Landing Page Varies depending on which Menu category is selected Displays the Submenu Categories 3 Submenu Category Varies depending on which Menu category is selected 4 Listing Page Vary depending on which Submenu category is selected Messages Y Events Y Alerts C Default Page KITE os Y mjoneg 701 Logout Planning Manage Program Manage Activity a P PS aii Data Tools Knowledge base Communication Administration Help Identify Groups Setingsy B Planning Manage Program Manage Activity H P pr d ca 2 This module is used to create groups participants Data Tools Knowledge base Communication Administration Help M P Home gt Manage Program gt Identify Groups anage Program setingsy 8 ot Create New Group 4 Listing Page Manage your programs Site Name Program Name Program Level Contract Number l Ms Smiths Class Room 205 Protecting Youth Level 1 TM701 Identify Programs 2
35. plete Last Chg Mary Jones 09 17 2010 Complete Last Chg Mary Jones 09 17 2010 This is sample screen shot of the PPT Summary page Tips e You may also view the details of the entire PPT using the Prevention Program Description Report This report can be found in the Data Tools module For further instructions on using Reports see the Using the Reports Viewer section for help Contract Manager Manual 20 KIT Solutions 2011 8 To change the status of the PPT select whether you would like to Approve or Request Modification trom the Action radio buttons a lf you select Approve a new field will appear requiring you to enter the Approved Contract 9 If applicable add any notes for the Provider in the Comments field 10 To add the Funding click the Add button a Select the Funding Source for the Contract from the dropdown list b Select the Cost Center for the Contract from the dropdown list c Enter the Dollar Amount using a numerical value d Click the OK button e To add additional Funding for the Contract click the button again and follow steps a d 11 Click the rw Approve button for an Approval or click the Request Modification button for a modification request Note To exit this screen without saving any of the changes you have made click Cancel 12 The Contract Submission History grid will be updated with the changes made to the PPT Add Reques
36. so allow you to move backwards inthe identify Groups semings E B system This module is used to create groups participants Home gt Manage Program gt Identify Group Bread Crumb Trail If at any time while working in the application you wish to return to the Home page w Group you can click the Home link located within the Bread Crumb Trail DIANA SEAR SEE ETA Tips e Clicking the banner above the Menu will also return you to the Home page FL User Manual 6 KIT Solutions 2011 Landing Pages When first entering a main module you will see a list of the entire Submenu categories associated with that module This is called a Landing Page The Landing page of each module provides a description of what can be done in that module as well as listing each submenu category as a link to the Listing Page and entry forms No data can be entered on a Landing Page To open a submenu category e Click on the Landing Page Submenu Category link FL User Manual Messages Events Y Alerts C Default Page KIT Preyention Service Planning Manage Program Manage Activity EH pa ane ie l Data Tools Knowledge base Communication Administration Help Manage Program Stinsw Manage your programs Home gt Manage Program e Identify Program Submenu Category link This module is used to identify strategies Identify Groups This module is used to create groups participants Identify Particip
37. t Manage Admin Time ee ee ee me ee ee ee ee ee ee ee ee ee eee ee ee ee ee ee eS ee ee Ee a ee ee me ee ee a a e e dl Manage Admin Time Staff Martin Jason hu Description This is a sample screen shot of the Manage Admin Time page Manage Admin Time Setingsy go B O Admin Time Module Home gt Administration gt Manage Admin Time porron AAA se ee ee es eg Lan a ss e e Manage Admin Time Staff Martin Jason Admin Date Minutes Category Description O O 1 Add Edit Entry Admin Date 9 14 2010 mm dd yyyy Minutes 90 Category Professional development Description Save button Save Cancel This is a sample screen shot of the Manage Admin Time page KIT Solutions 2011 Deleting Admin Time From the Manage Admin Time screen select the Staff Name to which you would like to delete administrative time entries for using the dropdown list To delete a specific date the Delete button to the right of the row with the correct date A prompt appears asking Do you want to delete this entry Click the OK button Note To cancel the deletion click the Cancel button Contract Manager Manual 33 Manage Admin Time Setingsy KB Admin Time Module Home gt Administration gt Manage Admin Time dd Manage Admin Time Staff Martin Jas ME Delete button Admin Date Description A
38. t Modification Tips e The reve Approve button will only become active if the Action is Approved e Once the Contract is Approved the Provider will be able to start data collection immediately on the Approved Contract Contract Manager Manual PPT Contract Submission Setingsy 8 09 PPT Contract Submission Home gt Plannina gt PPT Contract Submission porn a A e e hornos ss ss ss ss eee ee PPT Home gt DCF Contract 1 PPT Contract Submission Contract Local Name DCF Contract 1 Current Status Submitted to State Mary Jones 12 27 2010 10 44 59 AM Action Approve Request Modification Approved Contract i Comments Funding No funding entered hd Add button Add Funding Source Funding Source Select One Cost Center Select One re Dollar Amount Approve button Approve Cance Approved Date Time Staff Status Contract Funding 12 27 2010 10 45 02 AM Mary Jones Submitted to State 0 00 Contract Submission History Contract Submission Histo Sent To jbeichner kitsolutions net jbeichner kitsolutions net jbeichner kitsolutions net Comments This is sample screen shot of the PPT Contract Submission page KIT Solutions 2011 DATA TOOLS Many useful reports are available on the FL KPS The Data Tools area is broken down into three Report subcategories Coalition Plan PPT Block Grant Administration
39. t Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of the window to make the change effective Web Browser The web browser supported by the FL KPS is Microsoft Internet Explorer IE Currently Mozilla Firefox Netscape AOL MSN and other browsers may not be supported by KPS They may function but not to design specifications We recommend users have the latest version of IE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blocker Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like FL KPS require pop ups to be able to function If your pop up blocker is enabled then there is a possibility that FL KPS may not function or appear properly You should either disable the pop up blocker while using the FL KPS while remembering to enable it if desired when not in by FL KPS or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click the top toolbar option Tools and then go to
40. tration form d Enter your Organization Name and Organization ID For scheduled training Name 8 Select the training date and training type from the Training Date dropdown list Aia eco a a Note For Training dates see the Support Site s Online Training Calendar meri inii http kitusers kithost net support fl dE eii 9 Click the Submit button Training Date z 10 Your request will be sent to the Training staff at KIT Solutions The Training staff Online Training Tips e There is a maximum capacity of 13 seats per training If the date that you specified is full an email will be sent informing you of the next available training date Please confirm that the date is convenient for you so that a seat can be reserved for you at the date Contract Manager Manual 35 O KIT Solutions 2011 Kit Support On the Support Site you will find information about how to contact Support an online version of this manual and frequently asked questions regarding the application To reach the KIT Solutions Support Site click Help from the main menu A new window will open displaying the Support Site To submit a problem question or suggestion for improvement to KIT Solutions Customer Support team click the Contact Support link a Fill in the appropriate fields Note Fields marked with an asterisk are required b Click the Submit button Your request will be sent to the KIT Solutions Customer Support team and DCF To find this man
41. ual in an online version click the Manuals link The Manuals section will display the various documents pertinent to the FL KPS To see a list of new features improvements or announcements for the FL KPS click the What s New link To view frequently asked questions regarding the application click the FAQs link To view a list of helpful documents click the Library link To request a new Site ID or get contact information regarding Site IDs click the New Site Facility Registration link To view available training videos to show you step by step how to use FL KPS click the Multimedia link To receive information regarding Online Trainings click the Online Trainings link Contract Manager Manual gt FL Support Site gt Home Windows Internet Explorer a http kitusers kithost net Support Default aspx alias kitusers kithost net support Fl File Edit View Favorites Tools Help E Links gt gt am Page iG Tools Je xi FL Support Site gt Home y E Florida Home Contact Support Manuals What s New FAQs Library New Site Facility Registration Multimedia Online Trainings Monday September 27 2010 Home Welcome to the FL PBPS Support Site Welcome to the FL PBPS Support Site The purpose of this site is to enhance the support services we provide you You have a number of resources here to help you resolve problems report bugs and suggest improvements to products and services

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