• I would like to thank everyone for attending today`s webinar
Contents
1. AEDY School District Report if student is in a district operated AEDY Program regardless of program location v AEDY Intermediate Unit Report if student is in an intermediate unit operated AEDY Program regardless of program location AEDY CTC Report if student is in a CTC operated AEDY Program regardless of program location v AEDY Private Report if student is in an AEDY private provider operated AEDY program regardless of program location 12 Students to Report Alternative education students gt ELL Students in all other alternate placements These are NOT AEDY Programs Examples court agency placed students receiving education in detention centers residential treatment facilities day treatment partial hospitalization Students placed in other alternative placements that are being educated by entities that do not report to PIMS should be reported by the district in location code 9999 lt 4 pennsylvania DEPARTMENT OF EDUCATION 13 In the case of alternative education students who are not district placed but are outside placed These entities do not have school codes and cannot report to PIMS so it remains the district responsibility to report these students to PIMS with school location codes of 9999 for these students 13 PIMS June 16 ELL End of Year Data Collection Important PIMS Data Elements WwW pennsylvania DEPARTMENT OF EDUCATION 1 4 e The fo2. PIMS June 16 ELL End of e Used for federal reporting Year Data Collection and data analysis Field 4 STUDENT ID PIMS required field DQE Edit Check Z pennsylvania DEPARTMENT OF EDUCATION 16 e The PAsecurelD is essential for federal reporting purposes compliance monitoring and data analysis PaSecure ID is the key data element that links all data together and allows PDE to track students longitudinally e The PAsecurelD must be a 10 digit unique number that is assigned to a student Any PasecurelD that does not pass the check digit validation rules is invalidated and therefore these students are not included for accountability and federal reporting purposes Here are some HELPFUL HINTS to keep in mind about PASecurelDs Unique ID assigned to student Single ID follows student through grades amp LEAs PK Postsecondary e NEVER create a new ID unless student is new to PA public school system e Ask for BAsecurelD on confidential transcripts for transfer students e Don t assume K students do not have a PAsecurelD Ifa student attends a public Pre K program the student could already have a PAsecurelD PASecurelD PAsecurelD Documents http www education state pa us portal server pt community pas ecureid 8584 pasecureid document repository 526354 From the PDE home page www education state pa us choose the following links on the left navigation bar Programs gt Programs O R gt
3. your counts are based on that If you are an LEA who is doing Core Program sheltered instruction and Title III Supplemental LEP Pull Out ESL your counts are based on that If you are doing more than one instructional type your counts are based on the total for all types of instruction Report how many teachers are fully certified and how many are not fully certified We also need LEAs to provide the estimated total number of 28 additional certified licensed teachers that will be needed for language instruction educational programs for the next five years core ESL program and if applicable supplemental LEP Title III reporting only the total additional teachers needed over the next five years not the number needed for each year For the total number of additional teachers count do not include those teachers you currently have hired for your ESL program and or Title III program this question is only asking for additional teachers needed e Lastly ESL budget Here we are asking LEAs to provide the dollar amount allocated to the LEA s general budget for English language instruction programs It is imperative that the PIMS Administrator Coordinator work with an ESL Coordinator teacher at your LEA to respond to the LEP categories collected in the District Fact Template 28 Create District Fact Template e Reference PIMS User Manual Volume 1 District Fact Template for LEP for the specifications required to submit this
4. d like to address In the case of cyber program students Cyber programs are treated like extensions of the sending school s for the June 16 ELL End of Year collection Students are reported in the schools that sent them to the cyber programs Exception A school district created a new school has a school number that is their cyber school in accordance with School Services Guidelines 11 Students to Report Alternative education students gt gt ELL Students placed in an Alternative Education for Disruptive Youth AEDY Program by your LEA Program is an extension of LEA Students placed in AEDY Programs are the responsibility of the sending district and remain enrolled in the sending district regardless of the program location district IU CTC private provider Report AEDY students in the June 16 ELL End of Year PIMS collection in the school field 2 Location Code in which they would be educated if not placed in program Report AEDY students in Program Fact Template lt 4 pennsylvania DEPARTMENT OF EDUCATION 12 In the case of alternative education students who are district placed and should be reported in the school in which they would be educated if not placed in the program New Codes were added to the Programs Fact Template in SY 13 14 to identify AEDY students These Program Codes are 035 038 and they can help you identify LEP students who are AEDY students Program Code descriptions
5. program code designation Field 5 Code 031 If the student was served by Title IIl supplemental funding the Program Facts Template should be updated by ending this program code Field 5 code 019 99 Never ELL That is any student who based on the Home Language Survey and multiple criteria was not eligible for English language development instruction e PDE also uses field 41 of the student snapshot template valid values 03 and 04 to report to the federal government the number of students who were formerly Title III limited English proficient students referred to as monitored former LEP students e If your LEA does not properly code students the student will not be included for federal and state reporting purposes and for data analysis e It is imperative that the PIMS Coordinator work with an ESL Coordinator Teacher to ensure that all students at your LEA are properly coded as ELL first year monitoring and second year monitoring prior to uploading to the PIMS June 16 ELL End of Year Student Count collection 18 ESL or Bilingual Program Core e PIMS June 16 ELL End of Year Data Collection Valid Values Programs Fact Template Field 5 e PIMS Programs Fact Program Code 031 ESL or Template cumulative Bilingual Education Program template Core AND Student Snapshot Template Field 5 Program Code 031 Field 41 LEP ELL Status ESL or Bilingual Education Valid Value 01 Program Current ELL Z
6. Template during the June 16 PIMS collection window Reference PIMS User Manual Volume 2 Appendix AF for the categories to report in the District Fact Template for LEP All SDs CSs and comprehensive CTCs must provide a response to each question in Appendix AF EXCEPTION Where category 3 is NONPUB LEAs are not to include this category in their June submission The NONPUB category was provided during the October 1 PIMS collection A sample excel spreadsheet is provided in the PIMS User Manual Volume 1 lt 4 pennsylvania tz DEPARTMENT OF EDUCATION 29 We are developing a template like the Patti Survey for next year that LEAs will be able to access and use to create their District Fact Template for next year s ELL End of Year PIMS collection PIMS Validation Reports Production o Public Folders gt escholar Framework for Cognos gt Production gt LEP Reports gt ELL End of Year Reporting Collection LILEA Immigrant Profile Detail Report Program Facts Template Error Report CILEP and Immigrant Students CY PY All Institution Types e Verify o Public Folders gt escholar Framework for Cognos gt Verify gt Validation Reports gt Template Verification 0 Student Snapshot Template Details Excel 0 Choose June 17 2013 Snapshot Date 0 Program Fact Template Details O Choose June 17 2013 Snapshot Date Z pennsylvania DEPARTMENT OF EDUCATION 30 This screen provides PIMS Cognos Validati
7. language of instruction gt Teacher counts certified not fully certified and additional teachers needed in next five years gt ESL budget Collaboration between the ESL Coordinator and the PIMS Coordinator is essential pennsylvania DEPARTMENT OF EDUCATION 28 The additional data elements required to be submitted include e Chapter 4 26 core program requirements Every LEA is required to provide a program for each student whose dominate language is not English for the purpose of facilitating the student s achievement of English Proficiency and the academic standards Every LEA must have a written Board approved ESL Program which describes in sufficient detail how the LEA will ensure that ELLs increase English proficiency attain English proficiency and meet academic standards while they re progressing toward attainment of English proficiency LEAs who do not have any ELLs at this time will need to refer to the LEAs Board approved ESL policy to respond to the questions The valid values are a Y or N meaning Yes the LEA includes the element in its board approved policy and maintains documentation of its implementation he requirement or No the LEA does not include the requirement in its Board approved ESL Program and does not maintain documentation of its implementation 28 Assessments used upon entry ongoing and for exit Here we are looking for the assessments the LEA administers to ELLs upon entry ong
8. original copy to PDE 31 PIMS Resources PIMS website Go to www education state pa us Click on the Programs link on the left side of the website In the Programs section choose the Pennsylvania Information Management System PIMS link PIMS Application Support Technical questions should be directed through the PIMS Application Support at 800 661 2423 lt pennsylvania DEPARTMENT OF EDUCATION 32 32 PIMS Resources e Technical Issues PIMS Application Support 800 661 2423 e Content Questions Ra lep pa gov Z pennsylvania lt DEPARTMENT OF EDUCATION 33 33 For more information concerning the Pennsylvania Information Management System PIMS please visit PDE s website at www education state pa us The mission of the department is to academically prepare children and adults to succeed as productive citizens The department seeks to ensure that the technical support resources and opportunities are in place for all students whether children or adults to receive a high quality education lt 4 pennsylvania DEPARTMENT OF EDUCATION 34
9. pennsylvania DEPARTMENT OF EDUCATION 046 Heritage Language 20 Student Snapshot Template Field 41 Valid Value 01 Additional codes were added to the Programs Fact Template field 5 that provide the instructional delivery model of core instruction the student is receiving Codes 039 046 These codes indicate the instructional model used by the ESL or Bilingual teacher to provide their daily direct core ESL instruction If a student is ELL they must participate in an ESL or Bilingual Program If the student is in an ESL or Bilingual Program they must be receiving direct instruction through a research based delivery model These codes reflect that delivery model A student should only have one program selected within the range of program codes 039 046 So when you are validating your data keep in mind that all current English language learners Field 41 of the Student Snapshot template reported as a valid value O1 must also be reported in Field 5 with a Program Code of 031 In addition LEAs must provide in field 5 the model of delivery used by the ESL or Bilingual education teacher to provide the direct core ESL instruction selecting a Program Code within the range of 039 046 You can t 20 have one without the other two 20 Non Title III Served ELL DEPARTMENT OF EDUCATION 1 2 If a student is a current ELL 01 in field 41 in student template and student snapshot template that 01 automatically
10. requires the inclusion of other data elements This relationship is depicted on the slide 21 LEP ELL Eligibilit PIMS June 16 ELL End of Year Data Collection Used for federal reporting purposes Field 95 LEP ELL Eligibility and data analysis Garaiianal Soe eh Valid Values Conditionally required for ELLs hot Te lat with a valid value of 01 in Field 41 ee oer LEP ELL Status Yes Title Ill Served e ATitle Ill Indicator to identify And which ELL students are Title III served Student Snapshot Template A Field 41 PIMS Valid Values f Yes Title Ill Served Valid Value 01 No Not Title III Served DQE Data Check lt pennsylvania DEPARTMENT OF EDUCATION 22 e LEP ELL Eligibility Field 95 captures which ELL students are Title III served This static Title III indicator captures the Title III status of students in the student snapshot template for federal reporting purposes e To determine who to count as Title Ill served you need to first find out if your LEA accepts Title III dollars If the LEA is a Title Ill served entity either as a single subgrantee or as a consortium member the LEA must report all current ELLs looking at Field 41 valid value 01 as Title III served with a valid value of YES in Field 95 If your LEA does not receive Title III dollars or does not accept Title III allocations then Title III eligibility is reported as NO in field 95 of the student template e Kee
11. template and student snapshot template in an LEA that accepts Title Ill funds as a single subgrantee or as a member of a consortium that also automatically requires the inclusion of other data elements This relationship is depicted on the slide To begin the current ELL must be indicated as Title III served with a YES in field 95 of the student template and student snapshot template And then the YES automatically requires the inclusion of other data elements as illustrated here 25 Title Ill Immigrant Status PIMS June 16 ELL End of e Valid Values Year PIMS Collection An integer value 1 2 or 3 that A indicates the years that a student Field 125 Years in US has met the Title Ill immigrant Schools definition for federal reporting PIMS Conditionally purposes Required Field If student has been in US schools f 0 12 calendar months 1 year PIMS Valid Values 1 2or3 v 13 24 calendar months 2 years as defined in the business v 25 36 calendar months 3 years rules In the case of re entry into US schools the calculation for Years in US schools is cumulative Use best information available lt pennsylvania DEPARTMENT OF EDUCATION 26 Years in U S Schools is collected in Field 125 This is a PIMS conditionally required field Here we are looking for an integer value 1 2 or 3 that indicates the years that a student meets the Title III immigrant definition for federal funding purp
12. ELL End of Year Student Count 2013 2014 School Year DEPARTMENT OF EDUCATION WwW pennsylvania e would like to thank everyone for attending today s webinar presentation covering the PIMS June 16 ELL End of Year Student Count collection e Today s powerpoint presentation was emailed to participants If you did not get the powerpoint presentation it will be archived on the eslportalpa info website within a day or two along with the archived webinar Today s powerpoint will be posted with the note pages So if you miss some of the items go over today or want to reference an item discussed they will be included in the note pages of the archived powerpoint presentation Participant Outcomes Interpret and upload the required PIMS templates and associated data fields for the ELL End of Year Data Collection Report accurate cumulative data related to LEP and immigrant students and Title III served students for the 2014 school year Report accurate ESL programmatic data related to Chapter 4 26 compliance assessments used teacher counts budget and type of Title III supplemental instruction Re state the connection between the ELL End of Year Data Collection and accurate data for federal reporting and data analysis gt pennsylvania x DEPARTMENT OF EDUCATION 2 Our goal for today is that by the end of this training you will have the knowledge and resources to accomplish the following read outcomes e Programs Fa
13. LEA s ESL or Bilingual Educational Program during the 2013 2014 school year 03 Former ELL exited and in first year of monitoring This is any student who was exited from your LEAs ESL Bilingual Program and was monitored during the 2013 2014 school year Students in the first year of monitoring have met the State s required exit criteria for Pennsylvania s English Language Instructional Programs for English Language Learners were exited by October 1 2013 and did not receive instruction in an ESL and or Bilingual Educational Program during the 2013 2014 school year 04 Former ELL exited and in second year of monitoring That is any student who was exited from your LEA s ESL Bilingual Program and monitored for 1 year during the 2012 2013 school year and continued to be monitored for a 2 4 year during the 2013 2014 school year LEAs should include in this category students who have been monitored for academic achievement and progress for the second year during the 2013 2014 school year as required by NCLB This is any student 18 05 Former ELL exited and no longer monitored This is any student who met the State s exit criteria exited the program and met the 1st and 2nd year monitoring provisions prior to the 2013 2014 school year eREMINDER When a student s status changes from 01 current ELL to 03 Former ELL exited and in first year of monitoring the Program Facts Template should be updated by ending the ESL
14. P and submit these data elements with the other required templates during this PIMS collection Window For Data Collection English Language Learners End of Year Count PIMS Collection Window Window June 16 2014 July 11 2014 Snapshot Date June 16 2014 English Language Learners End of Year Count Accuracy Certification Statement ACS DEPARTMENT OF EDUCATION 5 Ia lt q pennsylvania Due September 8 2014 WW k x The window for this collection runs from June 16 July 11 2014 Please note that due to the PIMS Maintenance and Cognos downtime scheduled for the week of June 23 which is taking place earlier this year we have extended our collection window which was originally scheduled to end June 30 to July 11 Each PIMS collection has a snapshot date that is selected for logistical purposes to allow the collected data to remain static and unchanged once this collection is closed The Snapshot date for this PIMS collection is June 16 2014 This collection is not a true snapshot We are not collecting students relative to their status on June 16 Instead we are collecting a total cumulative record for the 2013 14 school year The ACS for this collection is due September 8 2014 Purpose Of Data Collection To report the number of English Language Learners enrolled in an elementary and or secondary school at any time during the school year To report the number of English La
15. PAsecurelD gt PAsecurelID Document Repository PAsecurelD Webinars PAsecurelD Memos and Announcements PAsecurelD How To Guides and Training Documents lt pennsylvania ne DEPARTMENT OF EDUCATION 17 eThis slide provides the link to webinars memos announcements how to guides and training documents covering PAsecurelD If you have additional questions or need more guidance please use this link to access these resources eFor additional assistance contact PAsecurelD HELP desk at 1 800 661 2423 17 English Language Learner Status PIMS June 16 ELL End of Year Used for federal reporting Data Collection compliance monitoring and data analysis Field 41 LEP ELL STATUS e Valid Value 01 e PIMS required field Used for federal reporting e PIMS Valid Values purposes and data analysis 01 Current ELL ited and in re EAE aseak e Valid Value 03 04 Former ELL exited and in 2 4 year of monitoring s 05 Former ELL exited amp no e Valid Value 04 longer monitored 99 Never ELL DEPARTMENT OF EDUCATION WwW pennsylvania 18 e LEP ELL Status is a key data element for the PIMS June 16 ELL End of Year Data Collection LEP ELL Status is located in Field 41 and is a PIMS required field e The PIMS valid values for reporting your LEP ELL students are as follows 01 Current ELL That is any student enrolled in your LEA and receiving instruction in your
16. ative template P And Field 5 Programs Codes 047 054 047 Sheltered English Instruction 048 Structured English Immersion 049 Content based ESL And 050 Pull out ESL arcane waytmmergmandpug Programs Fact Template 052 Transitional Bilingual Field 5 Programs Code 031 053 Developmental Bilingual 054 Heritage Language Student Snapshot Template Field 41 Valid Value 01 Z pennsylvania DEPARTMENT OF EDUCATION 24 ESL or Bilingual Program Title III Supplemental LEP is one of the new data elements being collected this year in PIMS This data element is collected in the PIMS Programs Fact Template in Field 5 As stated earlier these Program Codes 047 054 are used only if the LEA receives Title III dollars and the LEA uses these monies to provide supplemental instruction LEAs need to determine if Title III dollars are designated for LEP supplemental instructional purposes and if so must indicate which delivery model within the range of program codes 047 054 the student is receiving in the supplemental LEP instruction course Not all LEAs use their Title III dollars to supplement their direct core ESL instruction so if you are a Title III LEA you should find out from your Federal Programs and or ESL Coordinator how your Title Ill funding is allocated 24 Title III Served ELL Ges A Bs pennsytvania Ted penn OF EDUCATION If a student is a current ELL 01 in field 41 in student
17. ct Template gt Program Codes 039 046 gt Program Codes 047 054 lt g pennsylvania DEPARTMENT OF EDUCATION 3 In order to reduce duplication and lesson the burden on LEAs PDE transferred data elements previously collected in the LEP System to PIMS for the 2013 2014 school year So for the June 16 ELL End of Year PIMS collection reporting LEAs with ELLS enrolled are required to complete the Programs Fact Template and submit it along with the other required templates New data elements added to the Programs Fact Template include Program Codes 039 046 These codes indicate the instructional model used by the ESL or Bilingual teacher to provide the students direct core ESL instruction You can understand it these codes by thinking of it this way If a student is ELL they must participate in an ESL or Bilingual Program If the student is in an ESL or Bilingual Program they must be receiving direct instruction through a research based delivery model These codes reflect that delivery model A student should only have one program selected within the range of program codes 039 046 which reflects the instructional model used by the ESL or bilingual teacher to provide explicit English language development instruction Additional program codes Program Codes 047 054 are used only if the LEA receives Title III dollars and the LEA uses these monies to provide instruction that supplements is in addition to their daily
18. dicating which students are limited English proficient and which students are not limited English proficient students 5 The number of students who meet the Title III definition of immigrant children and youth in ESEA Title Ill Section 3301 6 and are enrolled in elementary and secondary schools during the 2013 2014 school year by home language Lc lanman rAdac far lanaiiaane rend in bilingual hanana incetriintian Uses of Data Collected PDE Analyze program models track compliance and determine professional development and technical assistance needs Federal reporting purposes LEAS Demonstrate compliance and to analyze their data and evaluate the effectiveness of their programs USDE Make decisions related to funding policies and initiatives for ELLs Z pennsylvania DEPARTMENT OF EDUCATION 7 Reporting LEAS School Districts Charter Schools Career amp Technical Centers Intermediate Units State Juvenile Correctional Institutions Approved Private Schools Private Residential Rehabilitation Institutions lt 4 pennsylvania DEPARTMENT OF EDUCATION 8 e For the PIMS June 16 ELL End of Year Student Count collection the following entities are required to submit data e Listed above These are the same entities required to provide enrollment counts during the October PIMS Collection So in March we reported to the United States Department of Education ELL students being educated by your LEA on Octobe
19. direct core ESL instruction Title III subgrantees need to determine if Title III dollars are designated for supplemental instructional services for ELLs and if so must indicate which delivery model within the range of program codes 047 054 is used to deliver that supplemental LEP instruction Not all LEAs use their Title III dollars for supplemental instructional purposes so if you are a Title IIl subgrantee you should find out from your Federal Programs and or ESL Coordinator how your Title III funding is allocated It is imperative that the PIMS Administrator Coordinator work with an ESL Coordinator teacher at your LEA to code the delivery models collected in the Programs Fact Template e District Fact Template for LEP gt Chapter 4 26 questions gt Assessments used upon entry ongoing and for exit gt Bilingual Program Models language code s for the language of instruction gt Teacher counts certified not fully certified and additional teachers needed in next five years gt ESL budget lt 4 pennsylvania DEPARTMENT OF EDUCATION 4 Also new for the June 16 ELL End of Year PIMS collection is the collection of data elements in the district fact template These data elements also were previously collected in the LEP System but are now being collected in PIMS during the ELL End of Year Student Count collection SDs CSs and Comprehensive CTCs only are required to complete the District Fact Template for LE
20. llowing slides discuss the definitions business rules and valid values for specific data fields in the PIMS student snapshot template programs fact template and district fact template that are used by the ESL Program area for federal reporting purposes compliance monitoring and for data analysis Please note that we are not reviewing all of the required fields contained in the student template and student snapshot template only those data elements that directly affect our federal reporting compliance monitoring and data analysis LEAs however do need to include all required data elements contained in the student snapshot template during the June 16 PIMS collection even if it is an item not specifically mentioned during this webinar Format for Data Element Slides e PIMS template e PIMS data elements specifications used for accountability federal and state reporting purposes and for data analysis WwW pennsylvania DEPARTMENT OF EDUCATION 15 e The format for the following slides is as follows e The left hand side of the screen indicates the PIMS definitions business rules and valid values required for certain fields contained in the student template and student snapshot template programs fact template and district fact template e The right hand side of the screen provides the data elements and values the ESL Program area pulls for federal reporting data analysis and compliance monitoring purposes PASecurelD
21. napshot template Students to Report e Limited English Proficient LEP students enrolled during SY 2013 2014 Title Ill served students enrolled during SY 2013 2014 Title Ill defined immigrant children and youth enrolled during SY 2013 2014 cumulative count enrolled at any time during the school year Z pennsylvania DEPARTMENT OF EDUCATION 10 Students to Report e Cyber program students gt ELL Student in your LEA s cyber program Report this student in the school in which they would attend if they were not in a cyber program gt ELL Student in another LEA s cyber program Report this student in the school in which they would attend if they were not in a cyber program The LEA administering the cyber program does not report this student in the June 16 ELL End of the Year PIMS collection gt Nonresident ELL student in your LEA s cyber program Do not report this student in the June 16 ELL End of the Year PIMS collection The sending LEA will report this student Note This is not the same as a Cyber Charter Schools Cyber Charter Schools are recognized as separate LEAs that assume accountability for their cyber students and report them in the June 16 ELL End of the Year PIMS collection lt pennsylvania x DEPARTMENT OF EDUCATION 11 Remember that not all rules apply to other PIMS collections Some rules are unique to certain PIMS collections There are some additional challenging reporting scenrios we
22. ng from Title Ill funds and this code reflects that So when you are validating your data keep in mind that if you are a Title III served entity either as a single subgrantee or as a member of a consortium the number of current ELLs reported field 41 value 01 Student Snapshot Template the number of ELLs participating in an ESL or Bilingual Program field 5 value 031 Programs Fact Template the number of Title III served ELLs YES in field 95 of student snapshot template and number of ELLs participating in a Title III served ESL or Bilingual Program coed 019 in field 5 programs fact template should be consistent You can t 23 have one without the other e Additionally the Title III indicator is important for accurate reporting of 1st and 2 year monitored students so we want to emphasize how important it is to keep your SIS up to date for data accuracy It is important to remember that when a Title Ill student exits the ESL program and their status is changed to 1 year monitoring in Field 41 of the student template and student snapshot template the student is no longer eligible to participate in the LEAs Title III program Therefore the Title III indicator 019 in the Programs Fact Template Field 5 must be ended 23 ESL or Bilingual Program Title Ill Supplemental LEP PIMS June 16 ELL End of Year Valid Values Data Collection Programs Fact Template PIMS Programs Fact Field 5 Program Codes 047 054 cumul
23. nguage Learners served by an English language instruction educational program supported served with Title III funds at any time during the school year To report the number of students who meet the definition of immigrant children and youth in ESEA Title IIl Section 3301 6 and are enrolled in elementary and secondary schools To report implementation of required components of the ESL program lt 4 pennsylvania DEPARTMENT OF EDUCATION 6 The purpose for this PIMS collection is to collect data required for federal reporting to the U S Department of Education and to capture evidence of LEAs implementation of ESL policy for compliance monitoring Specifically we report to the US Department of Education 1 The number of ELLs enrolled in an elementary and or secondary school at any time during the 2013 2014 school year by grade level 2 The number of ELLs enrolled in an elementary and or secondary school at any time during the 2013 2014 school year by home language 3 The number of ELLs enrolled in an elementary and or secondary school served by an English language instruction educational program supported with Title III funds at any time during the 2013 2014 school year by grade level 4 The number of students who meet the Title III definition of immigrant children and youth in ESEA Title Ill Section 3301 6 and are enrolled in elementary and secondary schools during the 2013 2014 school year by LEP status meaning we are in
24. oing and at the time of exit More than one assessment can be chosen for each category listed So for example the W APT is required for placement of ELLs so it must be included as an assessment used upon entry If the LEA uses an assessment that does not appear within Category 3 email the name of the assessment the LEA is using to ra lep state pa us Bilingual Program Models language code s for the language of instruction If the LEA implements any of the Bilingual Program model s indicated dual two way transitional developmental or heritage the LEA must provide the language code from Appendix J PIMS User Manual Volume 2 for the language s of instruction other than English Teacher Counts Here we are asking LEAs to provide a count of the total number of all certified licensed teachers currently working in a language instruction education program core ESL program and if applicable supplemental Title III program and the total number of all teachers not fully certified currently working in a language instruction education program core ESL program and if applicable supplemental Title IIl program To determine what teachers to count as working within your language instruction educational program core and if applicable Title III you need to refer to the type s of instruction you indicated in the Programs Fact Template Program Codes 039 054 For Example if you are an LEA who is doing Core Program pull out ESL
25. on Reports available to LEAs to verify the data uploaded to the PIMS June 16 ELL End of Year Student Count collection On the left side of the screen are reports you can access in Cognos through Production The path is provided for your ready reference and the types of reports available are listed on the screen On the right side of the screen are the reports you can access through Verify Again the path is provided and the types of reports you can pull are listed on the screen When pulling the Program Fact Template Details report all of the programs are listed alphabetically You can pull all and then filter in excel by program or you can just select the program you want to verify So for the PIMS June 16 ELL End of Year Student Count collection you could just pull those students that are participating in your Title Ill Supplemental LEP program using the Program Fact Template Details report Same applies to students that are participating in your ESL or Bilingual Education Program Core When pulling the Student Snapshot Template Detail report we want to 30 caution you that it is not in the same format of the template you upload into PIMS so you want to make sure when verifying data that you are looking in the appropriate column 30 Accuracy Certification Statements e PIMS ELL End of Year Student Count Collection o Print Accuracy Certification Statement LProduction gt LEP Reports gt ELL End of Year Reporting Collec
26. oses According to Title III and immigrant child e Is age 3 21 e Was not born in any state and e Has not been attending one or more schools in any one or more States for more than 3 full academic years To report eligible Title III immigrant students follow the business rules in the PIMS Manual Volume 1 See criteria above In the case of re entry into U S Schools the calculation for years in US schools is cumulative It does not start over Use best information available 26 Other Important Data Elements District Code School Code Race Ethnicity Native Language Grade Gender DEPARTMENT OF EDUCATION Z pennsylvania 27 Here are additional data elements collected This is not a complete list of all of the required data elements collected in the templates required for the June 16 PIMS Collection but these are some of the key data elements used for federal reporting purposes Native Language has a DQE data check applied to it So if you report a student as a valid value of 01 in Field 41 ELL LEP Status the LEA must report the native language a child is was exposed to that resulted in identification as an English language learner 27 District Fact Template Submitted by Districts Charter Schools and Comprehensive CTCs only Includes the following data elements gt Chapter 4 26 questions gt Assessments used upon entry ongoing and for exit gt Bilingual Program Models language code s for the
27. p in mind that in order to be Title III served that is a YES in Field 95 the student must also be an 01 in Field 041 Field 95 only comes into play if field 41 is 01 You can have an 01 in Field 41 and NO in Field 95 but you cannot have a YES in Field 95 without an 01 in Field 41 This relationship is represented in the right hand side of the slide 22 Title Ill Supplemental LEP e PIMS June 16 ELL End of e Valid Values Year Data Collection Programs Fact Template Field 5 Program Code 019 PIMS Programs Fact And Template cumulative template Student Snapshot Template Field 95 LEP ELL Eligibility Yes Title Ill Served Field 5 Programs Code 019 Title III Supplemental LEP dei Student Snapshot Template Field 41 LEP ELL STATUS Valid Value 01 pennsylvania DEPARTMENT OF EDUCATION 23 elf a student is identified in field 95 of the Student Snapshot Template with a valid value of YES Title Ill served then there is an additional code which must be entered in the programs fact template That is there is a code that comes into play once a student is identified as Title III served in the student template eThe additionally required code that must be included in the Programs Fact Template field 5 is code 019 This code indicates participation in an ESL or Bilingual Program supported with Title III funds If the student is Title Ill served the student must be in an ESL or Bilingual program that is benefitti
28. pennsylvania DEPARTMENT OF EDUCATION 19 elf a student is identified as an ELL in field 41 of the Student Snapshot Template with a valid value of 01 current ELL then there are additional codes which must be entered in the programs fact template That is there are codes that come into play once a student is identified as 01 in the student template Valid value 01 and these additional codes are co dependent eThe first additionally required code that must be included in the Programs Fact Template field 5 is code 031 This code indicates participation in an ESL or Bilingual Program If the student is ELL the student must be in an ESL or Bilingual program and this code reflects that eSo when you are validating your data keep in mind that the number of current ELLs reported field 41 value 01 Student Snapshot Template and number of ELLs participating in an ESL or Bilingual Program field 5 value 031 Programs Fact Template should be consistent You can t have one without the other PIMS June 16 ELL End of Year Valid Values Data Collection Programs Fact Template PIMS Programs Fact Field 5 Program Codes 039 046 cumulative template P And Field 5 Programs Codes 039 046 039 Sheltered English Instruction 040 Structured English Immersion 041 Content based ESL And 042 Pull out ESL nian ME TOMBE HAE Programs Fact Template 044 Transitional Bilingual Field 5 Programs Code 031 045 Developmental Bilingual
29. r 1 and now we are collecting and will be reporting to USDE the number of ELL students enrolled in an elementary and or secondary school at any time during the 2013 2014 school year cumulative totals for your LEAs e If you are an entity who is required to submit data to the June 16 collection and your LEA did not enroll any English language learners at any time throughout school year 2013 14 you must still upload your student template and student snapshot template This is necessary because PDE is required to report to USDE data on all LEAs including those with a zero count Required Templates Student Template Student Snapshot Template School Enrollment Template Program Facts District Fact Template only for districts charter schools and comprehensive CTCs DEPARTMENT OF EDUCATION WwW pennsylvania 9 Keep in mind that each PIMS data collection is used for a different purpose and the criteria for the students included is different for each student snapshot Our focus today is the June 16 ELL End of Year Student Count Collection Five templates are required to be uploaded during the June 16 ELL End of Year Student Count Snapshot e Student Template e Student Snapshot Template e School Enrollment Template e Program Facts Template e District Fact Template for SDs CSs and Comprehensive CTCs only Any student record in a student snapshot template must be in the student template to successfully upload the student s
30. tion ELL End of Year ACS June 16 2014 Snapshot Date Due Date for ACS September 8 2014 Submit signed ACS Via Fax 717 783 3946 OR Via eMail tshaffer pa gov OR Via Mail Tami Shaffer Education Administration Associate Department of Education Bureau of Teaching amp Learning 333 Market Street 3 Floor Harrisburg PA 17126 WwW pennsylvania DEPARTMENT OF EDUCATION 31 Be sure that all data is accurate before submitting the ACS Pull PIMS validation reports discussed on the previous slide to verify accuracy ACS is being updated and will be available after PIMS upgrade is concluded July If you submit your ACS and then realize you need to change your data in the PIMS June 16 ELL End of Year collection you need to submit an updated signed ACS As soon as you upload your ELL End of Year Student Count snapshot it is important to pull your ACS to ensure it is accurate Early submission of your ACS allows PDE Staff time to review and verify your data for accuracy Waiting until the end of the collection window might have implications on being able to correct data elements while the snapshot is open for corrections or deletion requests Make sure the data contact information contained on the ACS is clear 31 and includes a phone number and email contact information in case we need to contact your LEA for clarification purposes e If you submit your signed ACS via fax or eMail you do not need to mail the signed
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