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MultiSite Suite: Cash Management

1. Management The Letter Printer preference is for future reference Click the Save Settings button If you want to enter company information click on the Company Info tab in the Preferences window and change the default settings in that tab Be sure to click the Save Settings button after working in the tab version 6 5 15 61 MultiSite Suite Cash Management Module Setting Reminders 17 To exit the Preferences window click the x in the upper right corner or the Close button in the bottom part of the window You return to the main screen Setting Reminders You can set reminders for yourself in the Cash Management system The system displays the reminders when you log into the system so that you won t forget important tasks For example if you set a reminder for every Thursday the system displays the reminder every Thursday as soon as you log into Cash Management Note In order for the system to display reminders the Show Reminders command on the Tools menu must be selected gt To set reminders do the following 1 From the Tools menu of the main screen choose Show Reminders The Reminders window appears w Reminders File Filter Date Subject Diis Clear Al Cloze Add Peminder 2 Click the Add Reminder button The Add Reminder window appears MultiSite Systems LLC version 6 5 15 62 MultiSite Suite Cash Management Module Setting Reminders MultiSite Systems LLC 10
2. dismiss a reminder by clicking inside the corresponding check box in the Dismiss column You can also dismiss all related reminders by clicking inside the corresponding check box in the Clear All column If you use these features to dismiss reminders they do not appear in the Reminders window when you log into the system Displaying the Windows Notepad amp Calculator If you want to open the Windows Notepad or Calculator to use while you ate working in the Cash Management module choose Notepad or Calculator from the Tools menu MultiSite Systems LLC version 6 5 15 64
3. enter the first few characters of the vendor s name and press ENTER The corresponding vendors appear in a list ee Vendor Name B Street z me LA HEE L lai a UNT DF HEt NY ILI LE aY gt f aanne 1 nis ce ne UCHDCDCNA Mr UDM nR Zz c In the list double click on the name of the vendor or get focus on the vendor and press ENTER for which you want to write a check You return to the Write a Check window The Vendor ID number and corresponding vendor address appear automatically 4 Inthe Write a Check window navigate out of the Vendor ID text box to the Date text box The address of the vendor and the current date appear in the corresponding text boxes version 6 5 15 26 MultiSite Suite Cash Management Module Writing Checks Tip To avoid missing a text box as you enter information you can use the Tab key on your keyboard to navigate in the window 5 Do one of the following If you want to write a regular check that has a check number skip to step 6 If you want to write a counter check a check that does not have a sequential check number e g if you want to create a check like credit to the selected bank account for services charges open the Options menu in the Write a Check window and choose Counter Check Then go to step 6 The check number is cleared from the on screen check and replaced with the label Counter Note Besides using the Counter Check optio
4. 11 12 ig Add Reminder Eq Add a Reminder Reminder Frequency RSS REESE ERE ES Beginning Date 067 3 2003 a Ending Date 067 3 2003 a Subject Ctl Description Every Friday Every Saturday Every Sunday Every Weekday Every Weekend In the Beginning Date text box select or enter the date on which you want the reminder to start In the Ending Date text box select or enter the date on which you want the reminder to end In the Subject text box enter the subject of the reminder In the Description text box enter a detailed description of the reminder In the Reminder Frequency list select the frequency with which you want to be reminded Click the Save button A message box appears indicating that the reminder has been saved in the system Click OK in the message box To exit the window click the x button in the top right corner or the Close button in the bottom part of the window You return to the Reminders window To add another reminder repeat steps 2 10 To exit the Reminders window click the x button in the top right corner ot the Close button in the bottom part of the window You return to the main screen version 6 5 15 63 MultiSite Suite Cash Management Module Displaying the Windows Notepad amp Calculator rE Tip After you add reminders they appear in a list in the Reminders window according to the frequency that you set in step 7 You can
5. Field Type Character OK Browse Cancel The current value appears in the Existing text box at the top This text box is for reference purposes only Do one of the following In the New text box enter the new value manually Click the Browse button to display all the possible values they appear in the larger blank text box in the lower left part of the window Then select the one you want to enter by clicking on it 5 Click OK version 6 5 15 22 MultiSite Suite Cash Management Module Managing Account Information Actions The information is changed and you return to the main screen 6 If you want to go directly to the Actions slider bar and perform a task for the account right click on any cell in the list and choose the action from the shortcut menu rE Tip You can also print all rows or selected rows in the Bank Account view from the shortcut menu Managing Account Information Actions When you click the Actions label bar on the main screen of the Cash Management module the following icons appear in the Actions slider bar S All Divisions Cash Management Filtered 017 017 1990 12 317 2003 File Edit View Tools Help A Ha uamea on Z a Interest Rates Ba Check ga Deposit Enter beginning of cct Name and press ENTER ar Gu Transfer a o Acct Number Type Bat Balance sas Besh Action icons _ NIA amp T HOMES 7 1116365 urity Deposit CCB 300 00 05 31 2003 Reconcil
6. Preferences version 6 5 15 41 MultiSite Suite Cash Management Module Adding Bank Accounts 15 To exit the Reconciliation window click the x button in the upper right corner or the Cancel button in the lower left part of the window You return to the main screen Adding Bank Accounts The Add Account action enables you to add new bank accounts to the system Note Before you add a new bank account be sure to have the bank account name bank name ABA number bank account number and site number in front of you gt To add a bank account do the following 1 Click on the Actions label bar to display the available actions 2 Inthe slider bar click the Add Account folder icon The Bank Account Wizard appears w New Bank Account Wizard Bank Account Wizard Enter Type of Bank Account Do you want to copy an existing Vv account recommended 3 Choose the type of account from the dropdown box and indicate if you want to copy an existing account recommended MultiSite Systems LLC version 6 5 15 42 MultiSite Suite Cash Management Module Adding Bank Accounts 4 Click Next The Editing New Bank Account window appears w New Bank Account Wizard Start CopyAcct Acctinfo Bankina GL Source Account Source Account Humber m 5 Choose a Source Bank Account to copy from the dropdown list 6 Click the Next button MultiSite Systems LLC version 6 5 15 43 MultiSite Suite Cas
7. Type Security Deposit v Dynamic Date Range NZA v Filter for Check Dates beginning 01 01 2003 Filter for Check Dates endifna 12731 2003 Save Settings If you want to change the current period in which you want to view and manage account data enter the period in the Session Current Period text box Note When you change the default current period the new default value only appears during the current session When you exit Cash Management the default current period automatically resets to the actual current period The actual current period is set by the system administrator at the beginning of each period If you want to change the period for which you are reconciling a bank statement enter the period in the Reconcile Period text box If you are filtering account records by division select the division from the Default Division drop down list version 6 5 15 59 MultiSite Suite Cash Management Module Setting User Preferences The accounts that appear in the general Account List when you de select All Divisions in the View menu will be filtered accordingly 5 If you are filtering account records by account type select the account type from the Filter for Acct Type drop down list The accounts that appear in the general Account List when you select Filter Acct Type from the View menu will be filtered accordingly 6 Ifyou are filtering check register transactions by a range of dates enter the begi
8. procedures follow Generating Reports gt To generate a report do the following 1 Ifthe Reports label bar isn t already open click on it to display the Other Reports icon VIEWS 2 Inthe Reports slider bar click the Other Reports icon The Cash Management Report Menu window appears as shown below It displays the reports that are assigned to you Note If a report that you expect to see does not appear speak to your supervisor or system administrator about adding the report to your Sets eel A T MultiSite Systems LLC version 6 5 15 54 MultiSite Suite Cash Management Module Generating amp Printing Reports MultiSite Systems LLC assigned list ig CashMgt Report Menu iofs File Available Reports Report Name O o o oo o o bi Bank Confirm List im Bank List Commercial by Recon Date i Bank List MuliFami by Recon Date iia Bank necontadians One fine Check Register Sec a by Bal Acct Close Reports iia CheckRegister CommercialDich iis CheckR eaister SiteDisb i Major Transactions Check Reister Report Description m List of Accounts grouped by Bank for a selected Fiscal Year End for __ a selected Audit Firm Report Fields Sitet Bank Hame Acct Acct Type Balance O__ Saye Scroll down the list of reports until you find the one you want to view Then click on the report name to select it Tip An arrow appears in the selection bar next to the
9. that appears in any of the detail lines 10 In the debit line navigate to the Acct cell and do one of the following If you know the General Ledger account number enter it If you do not know the General Ledger account number do the following a With your cursor in the Acct cell press F2 The Select GL Account window appears MultiSite Systems LLC version 6 5 15 28 MultiSite Suite Cash Management Module Writing Checks ig Select GL Account Mel x Stan Typing press Enter when done or DbICIk Acco Description Acct Tyne i 1106 PETTY CASH ASSET 1720 CASH REGULAR ASSET 1124 CASH T amp l EsPENDITURES ASSET b In the text box at the top of the window enter the first few numbers of the account number The corresponding GL account numbers appear c Locate the account number you want and select it by clicking anywhere in the corresponding row d Press Enter on your keyboard The search window closes you return to the Write a Check window and the account number appears in the Acct text box 11 If you want to modify any of the information in the detail lines select the corresponding cells and enter alternate words or numbers 12 If you want to add any more detail line items place your cursor in the last row and press the down arrow key on your keyboard Another line item appears at the bottom of the list 13 If you add another detail line step 12 enter or search for
10. that is used when reconciling the bank account Bank Contact the contact person at the bank Phone Number the phone number of the contact person at the bank This number will be printed on Transfer reports Fax Number the fax number of the contact person at the bank This number will be printed on Transfer reports E mail Address the e mail address of the contact person at the bank Adding amp Removing Links to Bank Accounts MultiSite Systems LLC If your company uses the Accounts Payable and or Tenant module of the MultiSite Suite in addition to the Cash Management module it is necessary to set up links that tell the other modules which account to use to deposit rents and security deposits write checks disbursements and so forth The Add Link action enables you to set up those links It also enables you to remove links that your site no longer uses version 6 5 15 49 MultiSite Suite Cash Management Module be Adding amp Removing Links to Bank Accounts Tip You can also add links while adding a new account to the Cash Management system For instructions see Adding Bank Accounts gt To add and remove links for an account do the following MultiSite Systems LLC 1 Display and select the account for which you want to add links using the instructions in the topic Viewing a General Last of Accounts Click on the Actions label bar to display the available actions In the slider bar
11. the account number in the Acct cell and enter the dollar amount in the Debit or Credit cell Then be sure to add another detail line to balance the line item you just added enter an equal credit for the debit or vice versa Note If you add a detail line item in error and you want to delete it select it by clicking on the selection bar in the same row Then press the Delete key on your keyboard A message box appears Click Yes in the message box 14 Click the Write Check button MultiSite Systems LLC version 6 5 15 29 MultiSite Suite Cash Management Module Writing Checks Note The system validates the line items of the check to see if they are in balance If they are not the system displays a warning message If this happens go back to the line items balance them and click the Write a Check button again A message box appears asking if you want to post the check to the current period 15 Do one of the following If you want to post the check to the current period click Yes in the message box If you want to post the check to a past or future period click No A posting period window appears Enter the period to which you want to post the check in mmyyyy format and click OK Note Once you post a check you cannot change the period to which you have posted it If you post it to the wrong period you must void the check write a new one in its place and post it to the correct period The check is s
12. the grid after resizing it version 6 5 15 8 MultiSite Suite Cash Management Module Logging Out of Cash Management Navigation Workflow Typically after you log into Cash Management you click the label bar of the section you want to use first Views Actions or Reports Then you click the icon in the corresponding slider bar and continue working in the panels that appear in the main screen or in popup windows that appear Before working in the Actions slider bar you first need to select the account for which you want to perform an action You do this by selecting the Account List icon in the Views slider bar see Vzewing a General List of Accounts Specific instructions for each procedure are included in this manual Logging Out of Cash Management To log out of Cash Management simply click the exit button on the main screen toolbar You return to the remote server Desktop To log out of the remote server click the Start button on the Windows Taskbar and choose Log off Your Username Viewing Bank Accounts Views When you first log into Cash Management the Views section opens by default and the Account List view is automatically selected as shown below MultiSite Systems LLC version 6 5 15 9 MultiSite Suite Cash Management Module Viewing Bank Accounts Views S All Divisions Cash Management Filtered 06 01 2003 12 31 2003 File Edit View Tools Help il Ha pamena op S Ba Account List Acco
13. the period to which you want to post the transfer in mmyyyy format and click OK Click the Print button in the lower right part of the window A copy of the transfer that you can fax to the bank appears in the Reports window X 1 of 1 gt pil allel ne Total 0 ATTN Mary Bollig HARRIS BROWN MANAGEMENT BANK TRANSFER AUTHORIZATION WITHORAWL DEBIT FROM CCE 3r 1115003 50 00 AFLEE HIM AL DEPOSIT CREDIT TO OCE 3r 1116 175 50 00 APL EW TEIM AR On the Reports window toolbar click the Print button The transfer authorization is sent to the printer version 6 5 15 38 MultiSite Suite Cash Management Module Reconciling Accounts 19 Click the x on the toolbar or in the upper right corner of the window to close the Reports window You return to the Bank Transfer Authorization window 20 To exit the Bank Transfer Authorization window click the x button in the upper right corner or the Close button in the lower right part of the window You return to the main screen Reconciling Accounts The Reconciliation action makes it easy to reconcile bank statements with accounts in the Cash Management system and to post the interest to General Ledger gt To reconcile a bank statement with an account do the following 1 MultiSite Systems LLC In the Preferences window make sure that the Reconcile Period text box displays the same month and year as the bank statement that you are
14. the various panels and windows throughout the system gt To view and modify general information about a bank account do the following 1 Display and select the account using the instructions in the topic zewzng MultiSite Systems LLC a General Last of Accounts Do one of the following Right click on the account you selected in step 1 and choose Edit Account from the shortcut menu in the Account List view In the Views slider bar click the Bank Account folder icon The standard two column view of the bank account appears displaying the details about the selected account version 6 5 15 21 MultiSite Suite Cash Management Module Viewing amp Modifying General Bank Account Details MultiSite Systems LLC S All Divisions Cash Management Filtered 01 01 1990 12 31 2003 File Edit Yiew Tools Help tal uameang an e Views ott Ba Account List ra All Bank Account Fields pried Vee E Ma Bank Account IE Acct Number Not Updatab fiat 4c cl T ype Ba Register le Security Deposit r A Gl Acct Num 3 Actions J Rets JE OCC Bank Account CCE Security Deposit 37 1149981 caps NUM 0672072003 7 44 A Acct Num 2 Bal To change information double click on the corresponding cell in the Field or Value column The Editing window appears i Editing Bank State Field Oy x Existing BankState Value hc New BankState Value ue Data
15. the window click the ellipsis button located to the right of the top text box ellipsis button 10 In the text box at the top of the window enter the first few characters of the account name to which you are transferring the funds The corresponding accounts appear in the window 11 Locate the account to which you are transferring the funds and select it by clicking anywhere in the corresponding row 12 Press the Enter key on your keyboard The search window closes you return to the Bank Transfer Authorization window The number of the account you just selected version 6 5 15 37 MultiSite Suite Cash Management Module Transferring Funds 13 14 15 16 17 18 MultiSite Systems LLC appears in the top text box in the Deposit To lower half section of the window If you want a mote specific description for the transfer enter it in the Description cell of the corresponding detail line items In GL cell of the row containing the credit enter the General Ledger account number for the credit to which the funds are being transferred Click the Post button in the lower right part of the window A message box appears asking if you want to post the transfer to the current period Do one of the following If you want to post the transfer to the current period click Yes in the message box If you want to post the transfer to a past or future period click No A posting period window appears Enter
16. window appears ig OID Confirmation Form Summary Info Check to oid Summary Information Check No DEP Period Post 062003 Date to OID 06 20 2003 Cancel OID In the Period Post text box enter the period to which you are posting the voided check or deposit to General Ledger Tip Typically this would be the current period In the Date text box enter the date of the void status for the check or deposit Tip Typically this would be today s date Click the Void button version 6 5 15 17 MultiSite Suite Cash Management Module Note Once you click the Void button you cannot reverse the void status of the check or deposit When the system finishes voiding the check or deposit a Void Succeeded message appears 8 Click OK to close the message box The check or deposit is voided You return to the main screen Changing Check amp Deposit Dates MultiSite Systems LLC A quick way to change the date of a check or deposit is to do so from the account Register view To change the date of a check or deposit do the following 1 Display the register that includes the check or deposit for which you want to change a date For instructions see Wzewing Printing Account Registers 2 Select the check or deposit for which you want to change a date by clicking on any cell in the same row then click the right mouse button 3 From the shortcut menu choose Change Dat
17. 0s 49 of 49 56 MultiSite Suite Cash Management Module Generating amp Printing Reports The ted x closes the window The first left arrow goes to the 1 page in the report The second left arrow goes to the previous page in the report The 1 of 2 indicates the page number that is currently displayed page 1 followed by the total number of pages 2 pages The first right arrow goes to the next page in the report The last right arrow goes to the last page in the report The square stops the viewer from searching for a particular page You can use this button if you click the 1st page button or last page button and it is taking too long for the viewer to find the page due to the length of the report The reports window displays whatever page the system is retrieving at the moment you click this stop button The print button prints the report The print and wrench button opens the Printer Setup window to select printer options such as Landscape orientation for reports that are too wide to print in Portrait orientation The envelope button is the export button It opens a standard export window that enables you to export the report to a file or to send it as an e mail attachment to an e mail address that you specify The 100 drop down list enables you to select different sizes in which to view the current page creating the effect of zooming in and out The number next to Total indica
18. 3 RSM heGladrey Inc BROOKS PIERCE MCLENDON BRADY SERMICES Inc BROWNING FERRIS IND PIEDMONT TRI BROWNING FERRIS IND PIEDMONT TRI Site UserlD D kim D kim D kim D kim D kim 121 kim 255 kim 255 kim 121 kim 121 kim 220 kim 121 kim 121 kim Batch 6 371 6 357 6 357 6 357 6 357 6 337 6 387 6 387 6 387 6 387 6 387 6 387 6 390 Deposits Cash 4 320 00 20 00 103 388 73 934 00 20 00 104 322 73 4 320 00 7 To navigate in the report print the report export it to a file or send it to someone as an e mail attachment use the instructions in the Navigating in Printing Exporting and E mailing Reports section below 8 To close the Reports window click the x button on the toolbar or in the upper right corner of the window You return to the Cash Management Report Menu window 9 Click the Close Reports icon in the Preview slider bar of the Cash Management Report Menu window You return to the main screen Navigating in Printing Exporting and E mailing Reports MultiSite Systems LLC Use the toolbar buttons and labels shown below to navigate among the report pages print the report export the report to a computer file and or send the report as an e mail attachment to a specified e mail recipient lof2 P bi n alele 100 Explanations of each button and label in sequential order from left to right are as follows version 6 5 15 Total 49 10
19. 92 100 28 MCCLARY CARRIE CURRENT 09 01 1982 GAMBLE SAINTERE CURRENT 10 09 2002 GRANT JOHNNIE SCOTT DANA CURREN 06 11 1996 WAGNER SHARMAIN CURREN 05 19 1993 MOUZON DOROTHY CURREN 04 01 1986 MOSE LATRETTA Spread Interest Save 11 If you want to change the spread you can edit the numbers in the Spread a c Cas ey SD Balance 5 180 66 Spread Balance 3 D In balance cells rE Tip To restore the amounts that the system originally spread over each account click the Spread Interest button MultiSite Systems LLC version 6 5 15 53 MultiSite Suite Cash Management Module Generating amp Printing Reports 12 Click the Save button The amounts that appear in the Spread column are added to the tenants accounts A message box appears asking if you want to print a log of the interest earned by each tenant in the transaction period 13 If you want to print the log click Yes in the message box If you do not click No 14 To exit the window click the x in the upper right corner or the Close button at the bottom of the window You return to the main screen Generating amp Printing Reports Cash Management reports are generated from the Reports slider bar After you generate a report it is displayed in the Reports window where you can view the report print it export it to a file or send it as an e mail attachment Instructions for each of these
20. ASSET 1122 CASH TAS amp INS ESCROW ASSET MultiSite Systems LLC version 6 5 15 32 MultiSite Suite Cash Management Module Making Deposits 9 10 11 12 MultiSite Systems LLC b In the text box at the top of the window enter the first few numbers of the account number The corresponding GL account numbers appear c Locate the account number you want and select it by clicking anywhere in the corresponding row d Press Enter on your keyboard The search window closes you return to the Make a Deposit window and the account number appears in the Acct text box If you want to modify any of the information in the detail lines select the corresponding cells and enter alternate words or numbers If you want to add any more detail line items place your cursor in the last row and press the down arrow key on your keyboard Another line item appears at the bottom of the list If you add another detail line step 10 enter or search for the account number in the Acct cell and enter the dollar amount in the Debit or Credit cell Then be sure to add another detail line to balance the line item you just added enter an equal debit for the credit or vice versa Note If you add a detail line item in error and you want to delete it select it by clicking on the selection bar in the same row Then press the Delete key on your keyboard A message box appears Click Yes in the message box Do one of the follo
21. Description Cebit and Post Deposit NO Post Print Caneaol Note The example shown is for Laundry money but you might actually deposit this from the Tenants module This depends on how you setup MultiSite MultiSite Systems LLC version 6 5 15 31 MultiSite Suite Cash Management Module Making Deposits Using the check that was given to you to deposit enter the following 3 If the default date in the window is incorrect change the date to the correct deposit date 4 Inthe Payor text box enter the name of the payor 5 Inthe Amount text box enter the amount of the deposit e g 125 15 6 Inthe For text box enter a description of the deposit 7 Navigate outside the For text box The detail line items for the deposit appear in the lower part of the window as shown above All the information about the debit automatically appears in the detail lines r Tip You can change any of the information that appears in any of the detail lines 8 In the credit line navigate to the Acct cell and do one of the following If you know the General Ledger account number enter it If you do not know the General Ledger account number do the following a With your cursor in the Acct cell press F2 The Select GL Account window appears ig Select GL Account iz Ed Pd Stan Typing press Enter when done or DbICIk Jacco Descrintion acct Type 1100 CASH REGULAR ASSET ie 1115 CASH NON PROJECT
22. Management is made up of 3 sections one for each type of activity Views for displaying bank accounts in various formats and levels of detail Actions for bank account activities writing and printing checks making deposits transferring funds from one account to another adding bank accounts etc Reports for generating printing exporting and or sending reports To navigate to one of these three areas click on the corresponding label bar The label bar slides to the top revealing the slider bar area underneath You click the different icons in the slider bars to display different views of MultiSite Systems LLC version 6 5 15 4 MultiSite Suite Cash Management Module Navigating in Cash Management accounts Views perform account activities Actions or generate different types of reports Reports Toolbar Buttons Note When you first click on a label bar the other parts of the main screen remain in their previous view until you click an icon inside the newly opened slider bar An explanation of each toolbar button is as follows Menu Commands MultiSite Systems LLC Exit closes the Cash Management program and returns you to the remote server Desktop You can also click the Microsoft x button at the top right corner of the screen or choose Exit from the File menu User Preferences opens the user preferences window enabling you to customize the records that you view and manage in Cash M
23. MultiSite Suite Cash Management User s Manual version 6 5 15 MultiSite Systems MultiSite Suite Cash Management Module Copyright amp Trademarks Copyright Notice and Trademarks 2003 by Harris Brown Management LLC All rights reserved Reprinted and edited by MultiSite Systems LLC with permission from Harris Brown Management LLC Microsoft Windows Excel and Outlook are registered trademarks of Microsoft Corporation All other product names and services used throughout this document are trademarks or registered trademarks of their respective companies The product names and services that appear in this document are used in editorial fashion only and for the benefit of such companies No such use or the use of any trade name is intended to convey endorsement or other affiliation with this document MultiSite Systems LLC version 6 5 15 i MultiSite Suite Cash Management Module Table of Contents Overview of Cash Management Logging on Cash Management Navigating in Cash Management Label Bar Slider Bar Sections Toolbar Buttons Menu Commands Shortcut Menu Commands Click level Sorting Status Bar Selecting Specific Records Navigating in Records Navigation Workflow Logging Out of Cash Management Viewing Bank Accounts Views Filtering Records for Customized Viewing Printing Records Viewing a General List of Accounts Viewing amp Printing Account Registers Reprinting Checks amp Deposits Voi
24. age box appears asking if you are sure that you want to change the description of the check or deposit Read the identifying information about the check or deposit in the message box If it identifies the check or deposit for which you intended to change the description click Yes in the message box Otherwise click No and start again from step 2 An Enter New Description window appears Enter the description that you want to assign to the check or deposit in the Enter the New Description text box Click OK The description is changed You return to the main screen Recording NSFs for Cash Management Deposits A quick way to record an NSF for a deposit is to do so from the account Register view MultiSite Systems LLC version 6 5 15 19 MultiSite Suite Cash Management Module Recording NSFs for Cash Management Deposits Note You should only NSF Checks from the Tenant Module in the Tenant Module gt To record an NSF for a Cash Management deposit do the following 1 Display the register that includes the deposit for which you want to record an NSF For instructions see Wzewing Printing Account Registers 2 Select the deposit for which you want to record an NSF by clicking on any cell in the same row then click the right mouse button 3 From the shortcut menu choose NSF Deposit A message box appears asking if you are sure that you want to record the NSF for the deposit 4 Read the identifying informati
25. all the records will sort according to that column header The records sort in ascending order For example if you click the Acct Name column header in the Account List panel below the records will sort according to Account Name in alphabetical order S All Divisions Cash Management Filtered 06 01 2003 12 31 2003 File Edit View Tools Help a ta namana Bln e fa Account List fi E Account Search Ba Register Bank Account column Rane headers A amp T HOMES 37 1116167 Reserv ABC INVESTMENT CO 37 1117080 9 100 00 04 30 2003 CCE CCB ALLENDALE HOUSING ASSOCIATES 37 1036505 Reserve Fund 79 823 57 04 30 2003 Actions Security Deposit ALBEMARLE HSG LTD PTRSHP 37 1038034 Security Deposit ALDERSGATE GBO UNITED METH 37 1082628 General Fund ALDERSGATE Il INC 37 1038045 Security Deposit ALDERSGATE Il INC 37 1038408 Residual ALDERSGATE Il INC 37 1117641 Tax amp Insurance ALEXANDER HSGLTDPTRSHP 1327 1038056 Security Deposit 5 600 00 05 31 2003 ALLENDALE HOUSING ASSOCIATES 37 1150124 Security Deposit The status bar at the bottom of the Cash Management screen always tells you where you are in the program Status information often appears at the top of erids of records as well For example in the picture above the type of view is displayed in the status bar as we
26. anagement for more information see Setting User Preferences You can also access user preferences by choosing Preferences from the Tools menu Module buttons in the center of the toolbar open the other modules in the MultiSite Suite Online Help opens the online help for the program An explanation of each command on the menu bart is as follows 4 File menu enables you to change the setup of your default printer options Printer Setup You can also use it to print the current screen that is displayed Print Screen or to exit the Cash Management module Exit Edit menu enables you to select highlight all of the rows that are currently displayed in the main screen Select All or to de select any previously selected rows Select None version 6 5 15 lt MultiSite Suite Cash Management Module Navigating in Cash Management View menu contains various filtering commands that enable you to filter records that that you view in the system thus shortening the amount of time that you spend waiting for the system to retrieve unneeded records For a specific explanation of each filter command see the subsection Filtering Records for Customized Viening in the topic Viewing Bank Accounts Views Tools menu enables you to do the following lt The Search command puts the focus of your cursor in the text box above the Account List so that you can enter the first few letters of an account name that you want to
27. anagement or Accounts Payable a Tip It is advisable to shorten the list that the system retrieves by MultiSite Systems LLC filtering the view according to a specified date range In this way you can avoid lengthy data retrieval times and locate records more efficiently For instructions see Fiering Records for Customized Viewing in the Viewing Bank Accounts Views section see also Setting User Preferences version 6 5 15 14 MultiSite Suite Cash Management Module Viewing amp Printing Account Registers in the Caash Management Manual s All Divisions Cash Management Filtered 06 01 2003 12 31 2003 File Edit wiew Tools Help 3 Ha namana on e ea re Register for WEST CONWAY HOUSING ASSOCIATES Date 1 OK Fevee____ Deseipton__ __Anwunt _Balence Soucs exc Bank Account HBM RENT ACCT 52 00 rash M vl 3 13 2003 AMINAH CRUMP REQIC CKH2944 17 2003 BRANDON COOPER REOSF MO O069 29 2003 EBONY JOHNSON 3 06 2003 HBM RENT ACCT REO F LASHARON Ba Register 18 2003 RACHEL MARSHALL RE0IF MO 4751 REOIF MO 4751 200 s REOIF MO A751 200 00 Register CCE Security Deposit 37 1149981 CAPS NUM 06 20 2003 7 41 AM 3 To view details about debits and credits for a check or deposit select it in the main register list The corresponding detail lines appear at the bottom of the panel as shown above 4 If you want to clear a check or deposit select the empty check box in the
28. check Commercial account if this is a commercial account MultiSite Systems LLC version 6 5 15 44 MultiSite Suite Cash Management Module Adding Bank Accounts 15 Press the Next button w New Bank Account Wizard Stat Copydcct Acctinfo Banklnfo GL Bank Name Brents Big Bank AB4 Routing ABA Deposit Street dd1 777 Main St Street Add2 Bank City Hatford Bank State CT Street Zip 061 15 PO Box 0 PO Box Zip lo Phone 0 Phone 2 Fax Contact 1 Email 16 Type Bank Name as you want it to appear on the checks 17 Enter the ABA Routing and the ABA Deposit If your bank does not have a different number for Deposits enter the same ABA number as above 18 Enter Bank City and State None of the remaining fields on this tab are required 19 Press Next Button New Bank Account Wizard Start Copy cct AcctInfo Bankinfo GL GL Deposit Debit Account default GL account that will be debited for i 100 a deposit in Cash Management GL Cash Out Account default GL account that will be credited for a fi 100 check i e checks that reflect withdrawals the credit side of the cash account eg Cash Mat AP check default cash account GL Cash Account 1 primary GL account that is used when reconciling fi 100 the bank account GL Cash Account 2 secondary GL account that is used when reconciling the bank account GL Cash ccount 3 secondary GL account t
29. click the Add Link folder icon The Insert New Link window appears ig Insert New Link for 456 456 456 Status Active File Edit Existing Links for 456 456 456 Status Active Liseeico Site oo Account ype General Fund In the Site No text box enter the site number that will be using the selected account From the Account Type drop down list select the type of account that you want to link to the selected account e g General Fund Click the Save button The site number and account type you just linked appear in the list on the left side of the window Repeat steps 4 6 for each of the other account types used by the site For example if the selected account is a security deposit account you would add a link for the security deposit account type another one for the rent account type another for disbursement and so forth If a site is no longer using a link you can remove it from the system by selecting the row that you want to remove and then pressing the Delete key on your keyboard version 6 5 15 50 MultiSite Suite Cash Management Module Allocating Security Deposit Interest to Tenant Accounts Tip It is necessary to click on the selection bar to select a row in the Existing Links section of the window 9 When you are finished adding and removing links for the selected account click the x button in the top right corner or the Close button in the lower left part of the Insert New L
30. cotresponding Cleared column in the main register list If you want to reverse a cleared status click inside the marked check box to remove the check mark then click Yes in the confirmation message that appears Note Although this option is available it is not advisable to clear a transaction in this way Normally checks and deposits are cleared during the reconciliation process see Reconciling Accounts 5 To print the register right click on any cell in the list and choose Print Check Register from the shortcut menu r Tip You can also print the register by selecting an account in the general Account List view see zewing a General List of Accounts or by displaying the account in Bank Account view see zewing Modifying General Bank Account Details After selecting or displaying the account click the right mouse button and choose Print Check Register from the MultiSite Systems LLC version 6 5 15 15 MultiSite Suite Cash Management Module Reprinting Checks amp Deposits shortcut menu 6 If you want to go directly to the Actions slider bar and perform a task for the account right click on any cell in the list and choose the action from the shortcut menu Reprinting Checks amp Deposits A quick way to reprint a check or deposit is to do so from the account Register view gt To reprint a check or deposit do the following 1 Display the register that includes the check or deposit you want to reprint Fo
31. ction are as follows MultiSite Systems LLC version 6 5 15 23 MultiSite Suite Cash Management Module Writing Checks Writing Checks gt MultiSite Systems LLC Check enables you to write a check Deposit enables you write a deposit to the system Transfer enables you to transfer funds from one account to another within the same bank Reconciliation enables you to reconcile accounts with their corresponding bank statements Add Account enables you to add new bank accounts to the system Add Link enables Cash Management users who also use the Tenant and or Accounts Payable module to set up links that tell those modules which account to use to deposit rents and security deposits and to write checks Import Settlement is a system administrator s procedure For information about it see the Cash Management Administrator s Guide SD Interest enables you to allocate interest that is earned on security deposits to the corresponding tenants accounts The Check action enables you to write a check print it and post it to General Ledger To write checks in the Cash Management system do the following 1 Display and select the account for which you want to write a check using the instructions in the topic Wzewng a General List of Accounts 2 Do one of the following Right click on the account you selected in step 1 and choose Check from the shortcut menu in the Account List view Click th
32. ding Checks amp Deposits Changing Check amp Deposit Dates Changing Check amp Deposit Descriptions Recording NSFs for Deposits Viewing amp Modifying General Bank Account Details Managing Account Information Actions Writing Checks Making Deposits Transferring Funds Reconciling Accounts MultiSite Systems LLC version 6 5 15 Table of Contents o O O O Da NN DBD A Aa KR WO N gt O O OO N N PRO W mem aa aa a a A A oOo oa A wo O O O 0 QD A N N O MultiSite Suite Cash Management Module Table of Contents Adding Bank Accounts 42 Adding amp Removing Links to Bank Accounts 49 Allocating Security Deposit Interest to Tenant Accounts 51 Generating amp Printing Reports 54 Generating Reports 54 Navigating in Printing Exporting and E mailing Reports 56 Setting User Preferences 58 Setting Reminders 62 Displaying the Windows Notepad amp Calculator 64 MultiSite Systems LLC version 6 5 15 iii MultiSite Suite Cash Management Module Overview of Cash Management Overview of Cash Management The Cash Management module of the MultiSite Suite program provides an easy efficient way to manage checks deposits and other bank account activity The Cash Management module exchanges information with the General Ledger module In addition vendors entered into the Accounts Payable module can also be used in the Cash Management module Checks written in Cash Management are added to the vendor hi
33. e A message box appears asking if you are sure that you want to change the date of the check or deposit 4 Read the identifying information about the check or deposit in the Changing Check amp Deposit Dates message box If it identifies the check or deposit for which you intended to change the date click Yes in the message box Otherwise click No and start again from step 2 An Enter New Date window appears 5 Enter the date that you want to assign to the check or deposit in the Enter the New Date text box 6 Click OK The date is changed You return to the main screen version 6 5 15 MultiSite Suite Cash Management Module Changing Check amp Deposit Descriptions Changing Check amp Deposit Descriptions A quick way to change the description of a check or deposit is to do so from the account register View Note When you change a check or deposit description in Cash Management the change does zof appear in the corresponding record in the General Ledger module gt To change the description of a check or deposit do the following 1 Display the register that includes the check or deposit for which you want to change a description For instructions see zewing amp Printing Account Registers Select the check or deposit for which you want to change a description by clicking on any cell in the same row then click the right mouse button From the shortcut menu choose Change Description A mess
34. e Actions label bar to open the Actions slider bar and click the Check folder icon The Write a Check window appears version 6 5 15 24 MultiSite Suite Cash Management Module Writing Checks w WRITE A CHECK ON 37 1115903 File Options Help Vendor ID text box Check Detail Line Items PRESS F2 for GL Account List eea a EEM ee ee write Check Print oe Cancel The cursor is automatically positioned in the first blank text box of the on screen check This is the Vendor ID text box 3 Inthe Vendor ID text box do one of the following If you know the Vendor ID number enter it in the Vendor ID text box If you know that the vendor is a one time vendor and there is no need to be concerned about 1099 status or a vendor history enter the number 1 in the Vendor ID text box This makes the vendor name and address text boxes in the window available for data entry Enter the vendor name and address in the corresponding text boxes If you need to look up the Vendor ID number do the following a Double click inside the Vendor ID press F2 or just press ENTER in the blank Vendor ID box text box to display the following search window MultiSite Systems LLC version 6 5 15 25 MultiSite Suite Cash Management Module MultiSite Systems LLC Writing Checks Type partial name press ENTER DbICIk to accept VendoriD__ Vendor Name Street b In the text box at the top of the search window
35. e mail attachment from one simple window Security levels limit access to sensitive information as needed Logging on Cash Management gt To log into the Cash Management module do the following 1 On your regular Windows Desktop double click the MultiSite shortcut Ace Ae or your Remote Desktop Connection Icon The system connects to a remote server via the Internet A login window appears w Login User Hame frot Current Feriod 052003 Cancel 2 If itis not already displayed enter your user name in the User Name text box 3 Keep the default Current Period the current global period for cash management activity Note Only users with special administrative rights to the Cash Management module can change the date in the Current Period text box ee ale ee ee Nee MultiSite Systems LLC version 6 5 15 2 MultiSite Suite Cash Management Module Navigating in Cash Management of this window 4 Click OK The default main screen for Cash Management appears as shown in the next section Navigating in Cash Management Navigating in Cash Management The modules in MultiSite Suite are designed to look like Microsoft Outlook for simplicity and familiarity When you first log into Cash Management the following screen automatically appears MultiSite Systems LLC version 6 5 15 3 MultiSite Suite Cash Management Module Navigating in Cash Management User Preferences butt
36. ent to the printer r Tip You can change the network printer to which the check is sent For more information see Setting User Preferences You return to a blank check in the Write a Check window which you can use to write another check 16 If you want to write another check repeat the instructions above starting with step 3 17 To exit the Write a Check window click the x button in the upper right corner or the Cancel button in the lower right part of the window You return to the main screen If you view the Register for the corresponding account the check appears in the list see Wzewing e gt Printing Account Registers MultiSite Systems LLC version 6 5 15 30 MultiSite Suite Cash Management Module Making Deposits Making Deposits The Deposit action enables you to record a deposit print a deposit slip and post the deposit to General Ledger gt To make deposits in the Cash Management system do the following 1 Display and select the account for which you want to make a deposit using the instructions in the topic Viewing a General Last of Accounts 2 Do one of the following Right click on the account you selected in step 1 and choose Deposit from the shortcut menu in the Account List view Click the Actions label bar to open the Actions slider bar and click the Deposit folder icon The Make a Deposit window appears ia Make a Deposit Check Detail Line Items PRESS F2 for GL Account List Deposit
37. ewing the Account List see Wzewing a General Last of Accounts When you filter the transactions in the check Register by a date range it lets you select the date range For instructions on viewing the Register see Vzewing Printing Account Registers For more information about filtering records see Fiering Records for Customized Viewing in the Viewing Bank Accounts Views section The user preferences feature also enables you to do the following Set the default location on your computer system where the system stores Cash Management reports and documents Select specific report formats for printing deposit slips checks bank reconciliation reports and check register print outs Select the default printer to which checks and deposits are sent for printing version 6 5 15 58 MultiSite Suite Cash Management Module Setting User Preferences gt To set user preferences do the following 1 2 MultiSite Systems LLC In the main screen do one of the following Click the User Preferences button in the toolbar From the Tools menu choose Preferences The Preferences window appears and the General tab is displayed ig PREFERENCES Par ES File General Company Info Letters and Reports Session Current Period 062003 CashMat System Current Period 062003 Reconcile Period 052003 Default Division Commercial X N Default Font Arial Font Size E m Filters Filter for Acct
38. h Management Module Adding Bank Accounts w New Bank Account Wizard Start Copy cct Acctlnfo BankInfo GL Account Number ENTER NEW ACCT NUMBER Account Name MICR Format j d separates acct grouping Status Last Check Fractional Transit GL Template Multi Family id See Division Multi Family Site Number 31 1 Sequential Deposits Iv Commercial Account Comment 7 Enter the new account number including any spaces 8 Enter Account Name as you want to appear on the check and in the Cash Management Check Register grid For example if a General Fund and a Security Deposit Account have the same Account Name you will want to add a distinctive difference so you can tell them apart in the grid like XX XXX SD 9 MICR Format Enter the same account number as above If the MICR display under this field does not match the way your previous checks looked try adding a d to add a group separation Try typing your MICR number then looking below in the formatted box 10 Enter the Last Check as one number less than your next Check Number will be 11 Fractional Transit is a small group of numbers text on your check The number might look something like 175 110 125 If you don t have one just skip this 12 Usually you will leave the GL Template and See Division alone 13 CHANGE the Site Number to the site number for this Account 14 Leave Sequential Deposits checked and
39. hat is used when reconciling the bank account GL Interest Account default GL account to which interest is posted 541 0 and service charges are credited during the account reconciliation processi GL Service Chg Account default GL account to which Sve Chg is 6309 posted and service charges are credited during the account reconciliation process Press F2 to see List of Accounts 20 The settings on this page determine the default account numbers that are used by MultiSite when writing checks and deposits The settings from MultiSite Systems LLC version 6 5 15 45 MultiSite Suite Cash Management Module Adding Bank Accounts MultiSite Systems LLC 21 22 the account you copied pre fill this page You may change these settings If you are in doubt please call or email MultiSite technical support Note place your cursor in an account field and tab off the account The description field to the right will fill with the account number description Press the Save button Next add Links If you use the Accounts Payable and or Tenant modules of the MultiSite Suite in addition to the Cash Management module it is necessary to set up links that tell those modules which account to use to deposit rents and security deposits and to write checks Tip Links can also be added to an account at any time by using a separate procedure in the Actions slider bar for more information see Adding amp Removing Links to Ba
40. iation pE A atid BOA Tah a a Add Account A amp T HOMES 37 1116167_ Reserve e Fund CCB l 3 001 30 06 01 2003 fe Add Link icce J Je osit CCR HP 37 Security Deposit cce ABC INVESTMENT CO GS Imprt Settlement ALBEMARLE HSG LTD PTRS 9 100 00 04 30 2003 a SD Interest ALDERSGATE GBO UNITED METH 13 996 96 05 31 2003 ALDERS GATE Il INC 37 1038045 Security Deposit CCB 7 145 52 05 31 2003 ALDERS 4 951 94 05 31 42003 GATE IL INC HHP 37 1038056 Security De osit CCB SSOCIATES 371036505 Rese veFund CCB 79 823 57 04 30 2003 ALLENDALE HOUSING ASSOCIATES 5 997 12 04 30 2003 3 Interest Rates CCB Security De posit 37 1149981 a m 7 45 AM ALDERS GATE IL INC ANDER HSG LTD PTRS ALEX ALLENDALE HOUSING A 37 1150124 Security Deposit Note Until you click an icon in the Actions slider bar or select one from a shortcut menu in a view the other parts of the main screen remain in their previous view In the picture above the last icon clicked was the Account List icon in the Views slider bar therefore a general list of account information is listed in the center of the screen Actions enable you to manage the account information in Cash Management Each yellow folder icon corresponds to a different action that you can select to add or modify information Descriptions of each a
41. iewing amp Printing Account Registers Choosing menu commands from the shortcut menu that appears when you click the right mouse button in the Account List panel 5 If you want to perform an action task for the selected account right click on any cell in the account row and choose the action from the various options in the shortcut menu Instructions for managing account information are provided in the topics that follow Viewing amp Printing Account Registers After you display a general list of bank accounts you can easily view and print the register for any account And you can reprint or void a check or you can change the date or description of a deposit gt To view and print the register of a specific account do the following 1 Display and select the account for which you want to view or print the register For instructions see Vzewing a General Last of Accounts 2 Open the check register for the selected account by doing one of the following Double click on any cell in the same row as the account Select the account and then click the Register icon in the Views slider bar Select the account click the right mouse button and choose Register from the shortcut menu The register of deposits and checks for the selected account appears as shown below In addition to the usual register information a Source column appears indicating the module in which the transactions were entered into the system either Cash M
42. ilter Date Range menu command Printing Records Most of the views in the MultiSite Suite can be printed If a record can be printed a print button appears on the toolbar or you can use a Print command on the File menu or shortcut menu Viewing a General List of Accounts Account List view enables you to view and print bank accounts You can also manage some of the account information from the Account List view Specific instructions for each available task are provided in separate topics in this manual gt To display a general list of accounts do the following 1 If the Views label bar isn t already open click on it to display the various viewing options 2 Inthe Views slider bar click the Account List folder icon The Account Search panel appears MultiSite Systems LLC version 6 5 15 12 MultiSite Suite Cash Management Module Viewing a General List of Accounts be MultiSite Systems LLC S All Divisions Cash Management Filtered 06 01 2003 12 31 2003 File Edit Yiew Tools Help 5 pa namana an e f Account List aTa Account Search Ba Register Ea Bank Account amp T HOMES A amp T HOMES 37 1116167 Reserve Fund 3 001 30 0 CCB ABC INVESTMENT CO am IAA 9 100 00 04 30 2 ALBEMARLE HSG LTD PTRSHP General Fund ISGATE GBO UNITED METH 37 1038045 Security Deposit 7 145 52 05 31 2003 37 1038408 Residual CCB 036505 _ Reserve s F
43. ink window You return to the main screen Note At a minimum the following links are mandatory The account that you are going to write checks from AP needs a link to Disbursement The account that you are going to deposit rent or site receipts from the Tenants module needs a link to Rent The account that you are going to deposit security deposits from the Tenants module needs a link to Security Deposit Allocating Security Deposit Interest to Tenant Accounts MultiSite Systems LLC Note This procedure is only performed for tenants whose leases state that they receive interest on their security deposits Some tenants security deposits are held in interest bearing bank accounts Each period after you reconcile the accounts the interest that these security deposits earn must be allocated to all corresponding accounts of tenants whose leases indicate that they earn interest on their security deposits The SD Interest action enables you to update tenant accounts accordingly To allocate security deposit interest to tenants accounts do the following 1 Check to see that the account for which you are allocating security deposit interest has been reconciled If its most recent bank statement has not been reconciled reconcile the account at this point in the procedure for instructions see Reconciling Accounts If it has already been reconciled skip to step 2 version 6 5 15 51 MultiSi
44. ion where the system saves and stores exported documents double click inside the Default Document Location text box Then in the browse window that appears select the alternate location in the file directory Note Currently there are no documents that are generated in Cash Management The Default Document Location preference is for future reference If you want to define specific formats for deposit slips checks check register reports or bank reconciliation reports double click inside the Deposit Printing Check Printing Check Register Report or Bank Reconcile Report text box Then in the browse window that appears navigate to and select the specific report file that you want to use If you want to change the location where the system saves and stores exported letters double click inside the Default Letters Location text box Then in the browse window that appears select the alternate location in the file directory Note Currently there are no letters that are generated in Cash Management The Default Letters Location preference is for future reference If you want to change the printer to which checks and deposit slips are sent for printing select it from the Check Printer drop down list If you want to change the printer to which letters are sent for printing select it from the Letter Printer drop down list Note Currently there are no letters that are generated in Cash
45. ited for a deposit GL Acct Num Int the default GL account to which interest 1s posted and service charges are credited during the account reconciliation process GL Acct Num Srv this field was originally designed to be the default GL account code for account service charges However it is not applicable at this time because the GL Acct Num Int field handles both interest and service charges at this time GL Acct Num Out the default GL account that will be credited for a check i e checks that reflect withdrawals the credit side of the cash account version 6 5 15 48 MultiSite Suite Cash Management Module Adding amp Removing Links to Bank Accounts Note Often one physical bank account will be divided into more than one General Ledger account 1 e the General Fund bank account may actually contain tax and insurance escrow money that is broken out separately on the General Ledger You enter values for divided GL accounts in the standard two column view for instructions see zewing Modifying General Bank Account Details Use the information below as a guide while entering this information For convenience the information is repeated in the Cash Management Administrator s Guide GL Acct Number 1 primary GL account that is used when reconciling the bank account GL Acct Number 2 secondary GL account that is used when reconciling the bank account GL Acct Number 3 secondary GL account
46. ll above the record grid If you select a specific bank account the name of it is displayed in the status bar version 6 5 15 7 MultiSite Suite Cash Management Module Navigating in Cash Management Selecting Specific Records Many of the records in Cash Management as well as in other MultiSite modules display records in a grid either in the main screen panel or in a popup window To put your focus on a specific record or row click anywhere in the row A small black triangle appears in the selection bar to the left of the record indicating which record is selected as shown below Acct Acct Number selection bar gt amp aset Number Ye EIA T HOMES 3r 1116365_ Secunty Depos A amp T HOMES 37 1116167 Reserve Fund ABC INVESTMENT CO 37 1117080 Security Depos Navigating in Records MultiSite Systems LLC You can move your focus from one text box or cell in a record to another by clicking with your mouse or pressing the Tab key on your keyboard On some panels and windows you can also press the Enter key on your keyboard You can move from one row in a grid to another by clicking with your mouse or pressing the up or down arrow keys on your keyboard You can also resize columns in grids by placing your cursor between two column headers and dragging your mouse pointer to the left or right To save the new column size so that the system displays it whenever you re open the grid click anywhere inside
47. locate for more information see Viewing a General Last of Accounts lt The Preferences command lets you set user preferences such as the default current accounting period the parameters for some of the record retrieval filters the location of the printer to which you send checks and deposits and so forth see Setting User Preferences lt The Show Reminders command lets you set and display reminders to notify you of specific tasks to be done see Setting Reminders lt The Notepad and Calculator commands display the Windows Notepad and Calculator see Displaying the Windows Notepad Calculator Help menu displays the online Help and the version number of Cash Management Shortcut Menu Commands MultiSite Systems LLC Short cut menus are available in certain types of account lists in Cash Management When you right click on a record row in the list the short cut menu commands are displayed and you can select them to perform additional tasks such as voiding a check or to go directly to tasks in the Actions slider bar Specific shortcut menu commands for each list are explained in the corresponding topics of this manual version 6 5 15 6 MultiSite Suite Cash Management Module Navigating in Cash Management Click level Sorting Status Bar MultiSite Systems LLC Cash Management supports click level sorting This means that if you click on any of the column headers in a grid of records
48. n as a way to split out service charges and Interest you can enter a check number in the text box where the word COUNTER is displayed For example you might have another check book for site personnel for emergency use If a check number is used from another check book then enter the actual check number in that space 6 If you want to change the date you can enter a different one in the Date text box 7 Inthe text box enter the amount of the check e g 40 55 8 Inthe For text box at the bottom of the check enter a brief description for the check e g office supplies Note It is strongly recommended that you enter a description The system copies the description to the debit and credit detail lines which you can change in that part of the window and to the Description cell of the check register It also appears when you reconcile the corresponding account 9 Navigate outside the For text box The detail line items for the check appear in the lower part of the window as shown below MultiSite Systems LLC version 6 5 15 27 MultiSite Suite Cash Management Module Writing Checks ig WRITE A CHECK ON 37 1115903 Eile Options Help Check Detail Line Items PRESS F2 for GL Account List Sre acan Unt Desen O o a ae treck 112 mm ete 45 00 Print Cancel All the information about the credit automatically appears in the detail lines r Tip You can change any of the information
49. nk Accounts However it is advisable to add them at this point in the Add Account procedure because it is easy to forget them afterwards 23 Click the Add Link button at the bottom of the Editing New Bank Account window The Insert New Link window appears ig Insert New Link for 456 456 456 Status Active File Edit Existing Links for 456 456 456 Status Active Site No Acct Type Site oo Account ype Close 24 In the Site No Site Number text box enter the site number that will be using the new account 25 From the Account Type drop down list select the type of account that you want to link to the new account e g General Fund version 6 5 15 46 MultiSite Suite Cash Management Module Adding Bank Accounts MultiSite Systems LLC 26 27 28 29 30 Click the Save button The site number and account type you just linked appear in the list on the left side of the window Repeat steps 10 12 for each of the other account types used by the site For example if the new account is a security deposit account you would add a link for the security deposit account type another one for the rent account type another for disbursement and so forth If you enter a link in error you can remove it by selecting the link in the Existing Links section of the window and then pressing the Delete key on your keyboard Tip It is necessary to click on the selection ba
50. nning date in the Filter for Check Dates Beginning text box then enter the ending date in the Filter for Check Dates Ending text box The transactions that appear in the check register when you select Filter Date Range from the View menu will be filtered accordingly 7 Click the Save Settings button to save the default values that you selected or entered 8 Click the Letters and Reports tab in the Preferences window The following tab appears in the window ig PREFERENCES Par ES File Default Report Location WAReports CashMat Default Document Location W A ntT ntl_rootissqldata letterss 0 Deposit Printing W AReports CashMagt PrintDepositrpt Check Printing WAReports CashMat CashMatCheckpt Check Register Report W Reports CashMatiCashMgtCheckReaiterpt 0000 Bank Reconcile Report Default Letters Location W Letters CashMat Check Printer Client ROBV ASSHBM MAILTNAPcheck X S i Aut aper Bin Letter Printer Client ROBV Lasenet 4200 v Aut Save Settings 9 If you want to change the location where the system saves and stores exported reports double click inside the Default Report Location text MultiSite Systems LLC version 6 5 15 60 MultiSite Suite Cash Management Module Setting User Preferences 10 11 12 13 14 MultiSite Systems LLC 15 16 box Then in the browse window that appears select the alternate location in the file directory If you want to change the locat
51. o the following 1 Display and select the account from which you want to transfer funds 1 e the account from which you are removing funds using the instructions in the topic Wzewing a General List of Accounts 2 Do one of the following Right click on the account you selected in step 1 and choose Transfer from the shortcut menu in the Account List view Click the Actions label bar to open the Actions slider bar and click the Transfer folder icon The Bank Transfer Authorization window appears The account name and number and the current date are automatically entered MultiSite Systems LLC version 6 5 15 35 MultiSite Suite Cash Management Module Transferring Funds MultiSite Systems LLC w BANK TRANSFER AUTHORIZATION FORM File WITHDRAWL DEBIT FROM Amount CCB 37 1115903 General Fund Description OOO O Bate 0671272003 272003 Site GL Unit Description l Debit j Credit FAXS 373 5143 ATTN DEPOSIT CREDIT TO Ld Description O g Site GL Unit Description l Debit j Credit In the Amount text box enter the amount that you want to transfer If you do not want to use today s date for the transfer date change the date in the Date text box in the right section of the window In the Description text box enter a description of the transfer Navigate outside the Description text box When you move your cursor outside the Description text box the sys
52. o which you have posted it If you post it to the wrong period you must void the deposit write a new one in its place and post it to the correct period A message box appears asking if you want to print the deposit If you want to print the deposit click Yes If not click No The deposit is sent to the printer Tip You can change the network printer to which the deposit is sent For more information see Setting User Preferences You return to a blank deposit slip in the Make a Deposit window which you can use to make another deposit If you want to make another deposit repeat the instructions above starting with step 3 To exit the Make a Deposit window click the x button in the upper right corner or the Cancel button in the lower right part of the window version 6 5 15 34 MultiSite Suite Cash Management Module Transferring Funds You return to the main screen If you view the Register for the corresponding account the deposit appears in the list see Wzewing gt Printing Account Registers Transferring Funds The Transfer action enables you to transfer funds from one account to another and post the transfer to General Ledger At the end of the procedure the system prints a fax that you can fax to the bank to initiate the transfer Note You can only use the Transfer action for different accounts within the same bank You cannot use it to transfer funds from one bank to another gt To transfer funds d
53. odule Allocating Security Deposit Interest to Tenant Accounts rE Tip The period that appears in the Transaction Period text box should be the one immediately following the period that appears in the Site Summary text box The period that appears in the Post Period text box should be the one immediately following the Transaction period If the periods are not ordered in this way it probably means that the bank account needs to be reconciled as indicated in step 1 of this procedure 9 Inthe Interest Amount to Spread text box enter the total amount of the interest earned that appears on the bank statement 10 Click the Fill Grid button at the bottom of the window to display the corresponding tenant account records A record of each tenant whose security deposit is held in the interest bearing account appears in the center part of the window The total amount of interest in the account is automatically allocated to each tenant s account the amounts for each tenant appear in the Spread column s Security Deposit Interest Allocation Form T tion Date Pick Site KINGSTREE ransaction Date 06 12 2003 Transaction Period 052003 Site Summary KINGS CROSSING ea SD Period 042003 Post Period 062003 Interest Amount to Spread 3 29 Security Deposit Balances and Interest Spread T able eS Be e SD Balance e Eaei Spread DRIE JOHNSON NAKENIA CURRENT 08 01 2002 NELSON JEMIMA CURREN 04 15 2003 WAGNER FELICIA CURRENT 04 02 19
54. of this procedure Tip You can attempt to bring the account into balance by saving the reconciliation steps 11 14 of printing the report step 14 exiting the Reconciliation window step 15 and looking in the General Ledger module or the bank statement for the discrepancy The current GL balances for the reconciliation period are copied into Cash Management each time you reconcile an account It is possible that you simply need to post a transaction that was not posted For instructions on posting transactions to GL see the General Ledger User s Manual Click the Save button A window appears asking which period to which you want to post the interest to General Ledger If the default period is not the period to which you want to post the interest to General Ledger enter the correct period in the text box of the window Otherwise accept the default Click OK The information is saved and the interest is posted to General Ledger Click the Print button to print the Bank Reconciliation report The report is sent directly to the printer Tip The report that is sent to the printer is a plain text report If you want a report that is formatted in rich text ask your system administrator if one is available If it is you can enter the directory path to it in the Preferences window and when you click the Print button step 14 the system will generate that version of the report For more information see Setting User
55. on about the deposit in the message box If it identifies the deposit for which you intended to record the NSF click Yes in the message box Otherwise click No and start again from step 2 The NSF Confirmation window appears ig MSF Confirmation Form Summam Info Check to NSF Summary Information P Period Fost Date to HSF i 5 Inthe Period Post text box enter the period to which you are posting the NSF to General Ledger rE Tip Typically this would be the current period 6 Inthe Date text box enter the date of the NSF MultiSite Systems LLC version 6 5 15 20 MultiSite Suite Cash Management Module Viewing amp Modifying General Bank Account Details be Tip Typically this would be today s date Click the NSF button Note Once you click the NSF button you cannot reverse the NSF status of the deposit When the system finishes recording the NSF a NSF Succeeded message appears Click OK to close the message box Close the NSF Confirmation window by clicking Cancel or the x button in the top right corner of the window The NSF is recorded You return to the main screen Viewing amp Modifying General Bank Account Details Inside the Views section you can view or modify any of the general details about a bank account such as the bank name city contact name fax number e mail address and so forth The information you change is then displayed correctly in
56. on buttons that open other MultiSite modules Online Help button Exit button All Divisions Cash Management Filtered 06 01 2003 12 31 2003 Riel Es Ele Edt vew Tos He Sis AS ee EC Ha paqana on e gt v P Account Search Ba Account List Ba Register E Bank Account TT column eA amp T HOMES 7 TE ERA E fA amp T HOMES 37 1116167 Reserve PM AEC INVESTMENT CO 37 1117080_ Security Deposit CCB 6 802 55 05 31 2003 E E ALBEMARLE HSG LTD PTRSHP 37 1038034 _ Security Deposit 3 100 00 04 30 2003 me ISGATE GBO UNITED METH 37 1082628 GeneralFund CCB 13 996 96 05 31 2003 ALDERSGATE II INC 37 1038045 Security Deposit PV ALDERSGATE II INC 37 1038408 Residual CCB PY ALDERSGATE IL INC 37 1117641 Tax amp Insurance E E ALEXANDER HSG LTD PTRSHP 37 1038056 Security Deposit ALLENDALE HOUSING ASSOCIATES 37 1036505 Reserve Fund CCB 79 923 57 04 30 2003 2 CCB ALLENDALE HOUSING ASSOCIATES 37 1150124 Security Deposit CCB 997 12104 30 2003 J status bar gt F Account List CCB General Fund 37 1115914 NUM 06 20 20 2003 7 38 AM This default screen is already set up to search for and display a basic list of bank accounts You would see the same screen if you clicked the Account List folder under Views for more information see zewing a General List of Accounts Label Bar Slider Bar Sections Cash
57. ption of change the date of or record an NSF deposit Specific instructions for each of these tasks appear in this manual Filtering Records for Customized Viewing MultiSite Systems LLC You can filter the records that the system displays when you view and manage accounts In this way you can shorten the amount of time that you spend waiting for the system to retrieve unneeded records and you can scroll through records mote efficiently version 6 5 15 10 MultiSite Suite Cash Management Module Viewing Bank Accounts Views MultiSite Systems LLC To filter views you choose the filtering commands on the View menu in the main screen menu bar Note If you are already viewing a list and then you select or deselect a filter option from the View menu you must refresh the screen to see the results in the list You can do this by re selecting the list from the View slider bar The procedures for each type of filter are as follows All Divisions To view the general Account List for all divisions that are pertinent to your work select the All Divisions menu command For instructions on viewing the Account List see Vzewing a General Last of Accounts Note The system administrator defines the divisions that you see when you select All Divisions To view the general Account List for only one division deselect the All Divisions menu command The accounts for the division that you selected in the Preferences windo
58. r instructions see Wzewing Printing Account Registers 2 Double click on any cell in the same row as the check or deposit that you want to reprint The check or deposit appears in a window 3 In the lower right part of the window click the Print button The check or deposit is sent to the printer r Tip You can change the network printer that you use to print checks For more information see Sezting User Preferences Voiding Checks amp Deposits A quick way to void a check or deposit is to do so from the account Register view Note You cannot undo the voiding of a check or deposit gt To void a check or deposit do the following 1 Display the register that includes the check or deposit you want to reprint For instructions see Viewing Printing Account Registers MultiSite Systems LLC version 6 5 15 16 MultiSite Suite Cash Management Module Voiding Checks amp Deposits MultiSite Systems LLC 2 Select the check or deposit you want to void by clicking on any cell in the same row then click the right mouse button From the shortcut menu choose Void Check or Void Deposit A message box appears asking if you are sure that you want to void the check or deposit Read the identifying information about the check or deposit in the message box If it identifies the check or deposit that you intended to void click Yes in the message box Otherwise click No and start again from step 2 A Void Confirmation
59. r to select a row in the Existing Links section of the window When you are finished adding links for the new account click the x button in the top right corner or the Close button in the lower left part of the Insert New Link window You return to the Editing New Bank Account window To exit the window click the x in the top right corner or the Quit button in the lower left part of the window Note When you first add an account it is only necessary to define the 5 fields that appear in the Editing New Bank Account window However in order for all parts of the system to work properly it is necessaty to define a value for the additional fields that are identified below You enter this information in the standard two column view in the system for instructions see Wzewing Modifying General Bank Account Details Use the information below as a guide while entering this information For convenience the information is repeated in the Cash Management Administrator s Guide 4 4 Bank City city where the bank or bank branch is located Bank State state where the bank or bank branch is located Crnt Balance current account balance This is usually 0 If entering an existing account process a Memo Deposit to establish a version 6 5 15 47 MultiSite Suite Cash Management Module Adding Bank Accounts MultiSite Systems LLC beginning balance Status GL Acct Number the default GL account that will be deb
60. reconciling If the period is not identical change the Reconcile Period in the Preferences window so that it matches the one in the bank statement For instructions see Setting User Preferences Display and select the account you want to reconcile using the instructions in the topic Wzewing a General Last of Accounts Do one of the following Right click on the account you selected in step 1 and choose Reconciliation from the shortcut menu in the Account List view Click the Actions label bar to open the Actions slider bar and click the Reconciliation folder icon The Reconciliation window appears The text boxes display values from last time that the account was reconciled version 6 5 15 39 MultiSite Suite Cash Management Module Reconciling Accounts MultiSite Systems LLC i HOI LTD PTRSHP OF ALLENDALE Reconciliation for Period 052003 File view Tools HOI LTD PTRSHP OF ALLENDALE Reserve Fund Date 05731 2003 Bank Ending CENTURA 0411792217 dace 3952 54 All Uncleared Transactions lt 05 31 2003 Date Chk Amount gD SET T 1 927 67 Disb Acct Settlement Add Comment Ra 1 927 67 _Ad Comment_ GL Cash Accts Amount HARNS Interest Service Charges 1 29 o 1320 579 32 SubTotal 5 878 92 1321 4 899 60 Print 5 878 92 wo a In the Date text box enter the date of the bank statement that you are reconciling Navigate out of the Date text box In the center of the window the sys
61. report that you selected A description of the report is displayed in the Report Description box at the bottom of the window Do one of the following Click the All icon in the Preview slider bar on the right side of the Cash Management Report Menu window Double click on the report name If report parameters are associated with the selected report a report parameters window appears Each parameter window contains different options depending on which report you selected in step 3 Select and or enter the parameter values by which you want to filter the selected the report Click OK The selected report appears in the Reports window as shown below version 6 5 15 55 MultiSite Suite Cash Management Module Generating amp Printing Reports 8 CashMgt CheckRegister CommercialDisb x id 4 1of 111 gt ri n Slee hox x Total 4612 100 4612 of 4612 N Harris Brown Mgt Check 01 04 2000 105251 DEP DEP DEP DEP 01 05 2000 105266 105322 105324 105270 105252 105288 105253 105253 Check Dt 0104 2000 0104 2000 0104 2000 0104 2000 0104 2000 0105 2000 01 05 2000 01 05 2000 0105 2000 0105 2000 01 05 2000 01 05 2000 01 05 2000 Check Register Commercial Disbursement 37 1097225 Forthe period from 01 01 2000 to 06718 2003 vendor Name Guardsmark Inc Ed Whitehead See Attached See Attached Ed Whitehead General Maintenance Company Exit Services LLC Oldies 9
62. story With the Cash Management module users can do all of the following MultiSite Systems LLC View bank account activity in a familiar check register format Prepare and print manual checks and deposits Note MultiSite users who have access to the Accounts Payable module AP might prefer to use the manual check program For those who do not have access to the AP module the Cash Management module is the only way to write checks Perform transfers between accounts within the same bank Reconcile bank account statements Generate and print reports The Cash Management module has the following features Microsoft Outlook user interface design for simplicity and consistency with other MultiSite modules Compatibility with Microsoft Office 97 2000 and XP Filters that provide custom views so that users can see only the information they need to perform their own jobs Ability to create on screen checks deposits and transfers Ability to add an unlimited number of bank accounts to the system Full bank reconciliation capabilities version 6 5 15 1 MultiSite Suite Cash Management Module Logging on Cash Management For any bank account using blank check stock checks and deposits can be printed on a standard office laser printer Automatic posting to the General Ledger module Fast easy generation of reports that can be viewed printed exported to Excel or sent as an
63. te Suite Cash Management Module Allocating Security Deposit Interest to Tenant Accounts MultiSite Systems LLC If the Actions label bar isn t already open click on it to display the available actions In the Actions slider bar click the SD Interest folder icon A login window appears Click OK to log in The Security Deposit Interest Allocation window appears s Security Deposit Interest Allocation Form ti te Pick Site Select One Transaction Date og 71272002 Transaction Period 052003 Site Summary Post Period 062003 Interest Amount to Spread 0 00 Security Deposit Balances and Interest Spread Table Unit Tenant Name Status MIDate MODate _SDBalance _ Eamed Spread You may enter spread amounts manually SD Balance 0 00 No data Fill Grid Close No data In the Pick Site drop down list select the site to which you are allocating interest The last period in which interest was allocated to tenants at the selected site appears in the Site Summary text box In the Transaction Date text box accept the current today s date In the Transaction Period text box the period in which the interest was actually earned automatically appears Accept this default In the Post Period text box accept the default current period This is the 3 p p period to which you will be posting the earned interest to the tenants accounts version 6 5 15 52 MultiSite Suite Cash Management M
64. tem enters the amount you entered in the Debit and Credit columns of the Withdrawal From top half section of the window as shown below ia BANK TRANSFER AUTHORIZATION FORM ME x File WITHDRAWL DEBIT FROM Amount CCB 37 1115903 General Fund 50 00 Description transfer funds N Site it GL Unit it Description Debit l Credit Bate 06 12 2003 FAXJE a73 s143 ATTH 7 Ifyou want to change the description in the detail lines enter it in the Description cell of the corresponding detail line items version 6 5 15 36 MultiSite Suite Cash Management Module MultiSite Systems LLC 8 Transferring Funds In the GL cell of the row containing the debit enter the General Ledger account number for the debit from which the funds are being transferred DEPOSIT CREDIT TO Description Eoo Site GL Unt Description Debt Credit The Account Search window appears ig Search for an Account _ oO Start Typing press Enter when done or DbICIK Acct Type ARLEE STEDMAN 37 1115903 General Fund H a Ti T ASHLYN PARK LP 3f 1150135 Security Deposi a mm TETEYI PARE A RE AE ARRA EAA A A EE AE E PAET EE EN TAEAE PA REA BAKER HOUSE LLC 37 1116981 General Fund BAKERSYILLE HSG LTD 37 1036538 Reserve Fund BATTLEBORO HSG LTD Post Print Close In the Deposit To dower half section of
65. tem displays all uncleared transactions that occurred on or prior to the date that you entered in step 4 The General Ledger cash accounts that correspond to the account you are reconciling appear at the bottom of the window In the Bank Ending Balance text box enter the ending balance that appears in the bank statement In the Interest Service Charges text box enter the net amount of the interest and service charges that appear in the bank statement If the interest is higher enter a positive number If the service charges are higher enter a negative number In the list of details in the center of the window select the Cleared check box in each line Tip Instead of using your mouse you can use the up and down arrow keys on your keyboard to navigate to the check boxes and use your keyboard spacebar to select them Review the GL Cash Accounts at the bottom of the window version 6 5 15 40 MultiSite Suite Cash Management Module Reconciling Accounts MultiSite Systems LLC 10 11 12 13 14 Check to make sure that the Out of Balance text box at the bottom of the window contains the value 0 00 If it does not equal 0 00 and you cannot bring the account into balance at this time click the Comments button to add a comment explaining the out of balance situation Enter the comment in the Comments window and click OK If you added a comment it will appear in the Bank Reconciliation report that you print at the end
66. tes the total number of records that are in the repott The percentage that appears next to the Total Records indicator is the percentage of records in the report that have been processed by the system 49 of 49 label indicates the number of records in the report that have been processed by the system as well as the total number of records in the repott Note Some of these features are not available when using a Microsoft Terminal Server connection Some of the features that are NOT available at time of this writing are MultiSite Systems LLC version 6 5 15 57 MultiSite Suite Cash Management Module Setting User Preferences Email Crystal Reports Export Crystal Report Setting User Preferences MultiSite Systems LLC The user preferences feature enables you to set default values that the system uses when you work with records in the Cash Management database You can set any of the following defaults The current period in which you view and manage records throughout Cash Management The period in which you reconcile bank statements with bank accounts see Reconciling Accounts When you filter the accounts in the Account List by company division it lets you select the division For instructions on viewing the Account List see Vzewing a General List of Accounts When you filter the accounts in the Account List by account type it lets you select the account type For instructions on vi
67. und 2 ALLENDALE HOUSING ASSOCIATES 37 1150124 P Account List CCE E 371115914 IA e AM Tip You can shorten the list of accounts that appears by filtering the view by division or account type In this way you can avoid lengthy data retrieval times and locate records more efficiently For instructions see Filtering Records for Customized Viewing in the Viewing Bank Accounts Views section also see Setting User Preferences in the Cash Management Manual ISGATE Il INC ISGATE Il INC amp Insurance 37 1117641 ALDERSGATE II INC Tax 5 600 00 05273172 ANDER HSG LTD PTRSHP 038056 6 Security Deposit ALEX SSOCIATES ALLENDALE HOUSING A Security Deposit To locate a specific account in the list enter the first few letters of the account name in the text box at the top of the panel The system scrolls through the list and displays the account s that correspond to the letters you entered To select an account in the list click on any cell in the corresponding row or use the up or down arrow keys on your keyboard to navigate among the accounts in the list After selecting an account you can view and manage account details by doing any of the following Opening the check register or the standard two column view for bank accounts Using the icons in the Actions slider bar version 6 5 15 13 MultiSite Suite Cash Management Module V
68. unt Search Ba Register Bs Bank Account amp T HOMES 05 31 2003 A amp T HO MES 37 1 1 1 61 6 ose ABC INVESTMENT CO 37 111 7080 ALBEMARLE HSG LTD PTRSHP 37 1038034 Security Deposit CCB 9 100 00 04 30 2003 ALDERSGATE GBO UNITED METH 37 1082628 37 1038045 Security Deposit 37 1038408 Residual CCB Fund 3 Account List CCB General Fund 37 1115914 CAPS I S NUM a 06 20 2003 7 38 AM ALDERSGATE Il INC ALDERSGATE Il INC ALDERSGATE Il INC 37 1117641 Tax amp Insurance ALEXANDER HSGLTDPTRSHP 137 1038056 6 Security Deposit ALLENDALE HOUSING ASSOCIATES 37 1036506 Reserve ALLENDALE HOUSING ASSOCIATES 37 1150124 Security Deposit Views enable you to display and print account information in various combinations and formats Each yellow folder icon corresponds to a different type of view Descriptions of each are as follows Account List displays a general list of bank accounts Register displays the check register for an account you select in the Account List view Bank Account enables you to add and modify account information r Tip From the Register view you can go directly to some of the actions in the Actions slider bar by right clicking on the account for which you want to manage information and using the shortcut menu You can also use the shortcut menu to reprint void change the descri
69. w appear see Setting User Preferences Filter Acct Type To view the general Account List for only one account type select the Filter Acct Type menu command For instructions on viewing the Account List see Vzewing a General List of Accounts The accounts for the account type that you selected in the Preferences window appear see Setting User Preferences To view the general Account List for all account types deselect the Filter Acct Type menu command Active Accounts To view the general Account List for only active accounts 1 e accounts that the company is currently managing select the Active Accounts menu command For instructions on viewing the Account List see Vzewing a General List of Accounts To view the general Account List for both active and inactive accounts deselect the Active Accounts menu command version 6 5 15 11 MultiSite Suite Cash Management Module Viewing a General List of Accounts Filter Date Range When viewing the check register for a specific account and you want to view only those transactions within a specified date select the Filter Date Range menu command For instructions on viewing the Register for an account see Vzewing Printing Account Registers The check register transactions for the date range that you specified in the Preferences window appear see Setting User Preferences To view the all the transactions in the check register of an account deselect the F
70. wing If you want to make the deposit and post it to General Ledger click the Deposit and Post button in the lower right part of the window Continue with step 13 If you want to make the deposit wzthout posting it to General Ledger click the Deposit NO Post button in the lower right part of the window see important Note below Skip to step 14 version 6 5 15 33 MultiSite Suite Cash Management Module Making Deposits MultiSite Systems LLC 13 14 15 16 Notes Most of the time it is necessary to post the deposit to General Ledger However you can use the Deposit NO Post button to enter beginning balances adjustments and other deposit activities that would not involve posting to GL The system validates the line items of the deposit to see if they are in balance If they are not the system displays a warning message If this happens go back to the line items balance them and click the Deposit button again If you clicked the Deposit and Post button a message box appears asking if you want to post the deposit to the current period Do one of the following If you want to post the deposit to the current period click Yes in the message box If you want to post the deposit to a past or future period click No A posting period window appears Enter the period to which you want to post the deposit in mmyyyy format and click OK Note Once you post a deposit you cannot change the period t

MultiSite Suite: Cash Management

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