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1. 1100 Rupees One Thousand One Hundred only Thousand One Hundred per Tender Document for only will be charged direct purchase from ELCOT towards the cost of The Tender document fee is stationary printing binding waived for those Tender and other incidental documents downloaded and expenses for the Tender submitted Document purchased from ELCOT 2 13 2 Tender Eligibility Criteria 2 1 2 2 2 3 2 4 2 5 Criteria 2 1 2 2 2 3 2 4 Criteria under the Table heading 2 5 under the Table Supporting documents to heading Supporting be submitted for fulfilling documents to be the Eligibility Criteria submitted for fulfilling the If the Certificate of Eligibility Criteria Incorporation is not in If the Certificate of English then notarised Incorporation is not in English translation should be English then notarised submitted English translation should be submitted It shall be the responsibility of the bidders to ensure that the translation of the document has been done correctly ELCOT reserves the right to verify the correctness of the translation in English separately and if it is found that the translation has not been done correctly the bid would be liable for rejection 3 19 3 6 Clarification and Following condition is Amendments added f The tenderer should regularly visit the website and keep himself abreast of the developments changes corrigendum etc issued from time to ti2. ELCOT Chennai 35 Page 6 7 Bidder s Signature and seal 4 Clause 4 1 1 Laptop Computer Specification is revised and given below Construction and Externals Metal Alloy reinforced hinges for Display The casing is ABS of black or Grey color Processor Minimum Intel Pentium Dual Core or Equivalent AMD Processor with processor speed of 2 0 GHz or higher Memory 2 GB DDR3 SDRAM 1066 MHz Display size 14 Inch display Display resolution 1024 x 768 or higher Hard Disk Drive Minimum of 160GB SATA with minimum 5400 rpm Ports and others I O Ports Minimum 3 USB Headphone speaker out RJ 45 AC power in built speaker Connectivity 10 100 LAN Graphics Integrated Graphics supporting 128 MB VRAM or Higher Keyboard Standard keyboard with integrated touch pad AC Power adopter Input 170V 270V 50 Hz AC power adopter Operation Temperature 0 55 Degree Centigrade Battery Type Standard Rechargeable 6 cell Li lon 45 WHr with minimum 2 hours backup Certifications RoHS and any other certificates Operating System a Windows 7 starter or higher shall be preloaded b Antivirus software with one year support shall be preloaded c BOSS Linux from Centre for Development of Advanced Computing CDAC will be sourced by ELCOT and the same shall be preloaded Standard accessories Power cable with three pin socket and plug Power adopter and cha
3. reduced price Tender would be followed as matching quantity offered specified in the Clause 3 22 should be allowed to be of Tender document changed 9 21 3 10 Sample Laptop What is the last date for It is the sole responsibility of Computer Testing submission of samples the Bidder to arrange testing of sample laptop computer and furnish the report along with Technical Bid Conditions as specified in the Tender document are confirmed 10 21 3 10 Sample Laptop In case if we are requesting The Test Report complying Computer Testing the same model quoted in last with the revised Technical tender in Laptop with Specification should be removing web camera and obtained from the Testing DVD R W feature can we use Agency and the same the same certificate obtained should be submitted along from ETDC last time for with the Technical Bid testing 11 26 3 15 Tender Validity Valid for a period of 180 days Tender validity period is the shall be subject to change in the minimum period tax structure and the impact required by ELCOT for of change in tax structure on finalising the Tender The prices shall be duly given Tax clause would arise only effect to after signing the contract 12 29 3 20 Factory Inspection Please inform the inspection Conditions as specified in parameters which would be followed by ELCOT for Factory Inspection the Tender document are confirmed ELCOT Chennai 35 Page 2 7 Bidder
4. s Signature and seal SI No Page Tender Clause Query abstract Clarifications No 13 32 3 26 Security Deposit The EMD amount of The Security Deposit will be successful bidder can be as retained till the completion security deposit for 12 month of supply and or until the warranty period commissioning as per the delivery schedule 14 33 3 32 1 LD for non LD for delivery should be Conditions as specified in fulfilment of Delivery modified to 0 5 per week to the Tender document are the max of 5 instead of 1 confirmed per week of the undelivered portions 15 34 3 32 3 LD for misuse of Define misuse here Misuse means the use of Logo the Logo for other than the intended purpose as specified in the Tender document 16 36 3 33 Termination of Notice period shall be for a Conditions as specified in Contract minimum period of 30 days the Tender document are On the effective date of confirmed termination ELCOT shall pay for all the supplies as made till date as well for the orders which are in pipeline and against which deliveries are not completed as on the effective date of termination 17 38 4 1 1 Laptop Computer All the queries relating to the The Laptop Computer Specification Laptop Computer Specification is revised and Specification received from given separately in this the prospective Bidders Corrigendum 18 39 4 4 Production Planning Preloaded software Logo Conditi
5. Electronics Corporation of Tamil Nadu Ltd Chennai 35 Supply and Commissioning of Laptop Computers throughout the State of Tamil Nadu Tender Ref ELCOT PID ICB LTC PI 2 2011 12 due on 21 09 2011 at 4 00 P M Corrigendum 2 dated 08 09 2011 Please note that the Corrigendum document is part of the Tender The Bidders are requested to sign and stamp the Corrigendum document and submit in the Technical Bid without fail 1 Clarifications to the Pre bid queries SI No Page Tender Clause Query abstract Clarifications No 1 General We are in this IT field for the Conditions as specified in last 17 years We would like the Tender document are to provide service support to confirmed the companies who are non IT people and who are the successful bidders Could you please authorise us to provide as authorised service company by ELCOT We have a plan to provide corporate level quality service plan Please call us to discuss regarding this further 2 11 C Tender Data Sheet EMD amount may please be Conditions as specified in reduced to Rs 10 lakhs the Tender document are instead of Rs 20 Lakhs confirmed 3 13 2 Tender Eligibility Whether Foreign Conditions as specified in Criteria manufacturer can be the Tender document are represented by manufacturer confirmed in India 4 13 2 Tender Eligibility Bidder should be a registered Conditions as specified in Criteria company for three years in the Ten
6. der document are India or aboard foreign confirmed country 5 13 2 Tender Eligibility Would a board resolution Board Resolution Criteria authorising the signatories to represent their respective companies be adequate authorising the signatories of the Tender and Consortium Agreement would be accepted ELCOT Chennai 35 Page 1 7 Bidder s Signature and seal SI No Page Tender Clause Query abstract Clarifications No 6 13 2 Tender Eligibility In case the bidder is a foreign Conditions as specified in Criteria company it should appoint a the Tender document are company in India as its legal confirmed representative and the India representative company should possess a legally enforceable and valid authorization from the foreign bidder to delegate the power to participate in Bid negotiation and to conform the same on behalf of the foreign bidder Furtherer in said authorization the foreign bidding company should under take to ratify and conform to the act of the Indian representative company without any protest or demur last tender document 7 14 2 Tender Eligibility SI No 2 1 b In case of Conditions as specified in Criteria Consortium of Bidders the Tender document are One partner should be from IT confirmed industry apart from the OEM 8 18 3 4 Minimum Quantity In event of opportunity being Negotiation and Award of to be Bid given for
7. k The delivery schedule is revised and given separately 22 47 4 11 Coordination for field acceptance There shall be a provision of deemed acceptance which shall trigger once the laptops are distributed under the scheme irrespective of whether formal approval from purchaser is obtained or not Deemed acceptance will not be permitted under any circumstances 23 48 4 12 Warranty Period Physical damages under warranty period by user are to be specified Conditions as specified in the Tender document are confirmed 24 49 4 13 Service Centres As ELCOT proposes to divide the total order between various technically qualified suppliers each suppler should be required to open service centres only in districts allotted to them Is this in order Successful Bidders shall setup service centres only in the Districts allotted to them 25 73 5 Payment Terms Can we give Bank Guarantee for 3 for the warranty period and so that the 3 payment can be released against that BG Conditions as specified in the Tender document are confirmed ELCOT Chennai 35 Page 4 7 Bidder s Signature and seal 2 The following changes are made in the Tender document SI Page Tender Clause As Existing To be read as No No 1 10 C Tender Data Sheet SI No 6 Cost of Tender SI No 6 Cost of Tender Document Document Rs 1100 Rupees One Rs
8. me ELCOT Chennai 35 Page 5 7 Bidder s Signature and seal 4 24 3 11 2 Price Bid b Envelope B Condition The Price Bid should contain a single price only for the laptop computer irrespective of the number of laptop computer models tested and approved by the Testing Agency If more than one price optional prices for the laptop computer models are found in the Price Bid the lowest price alone will be considered for evaluation The Price Bid should contain a single price only for the laptop computer irrespective of the number of laptop computer models tested and approved by the Testing Agency If more than one price optional prices for the laptop computer models are found in the Price Bid the lowest price alone will be considered for evaluation In case the laptop model for which the lowest price has been quoted is not approved by the Testing Agency then the Bidder shall supply the other model approved by the Testing Agency at the above said lowest price 3 Clause 4 10 Delivery Schedule is revised and given below a The laptop computers supply shall be completed within the schedule as given below 15 of ordered quantity Within 45 days 25 of ordered quantity Within 60 days Within 90 days 80 of ordered quantity Within 120 days 1 2 3 50 of ordered quantity 4 5 100 of ordered quantity Within 135 days
9. ons as specified in Screen Printing pre dispatch the Tender document are inspection user manual in confirmed Tamil Warranty card spare barcode serial number and demonstration shall be removed 19 41 4 6 Pre despatch Pre despatch inspection time a For the laptop computers Inspection should be kept out of the delivery lead time manufactured in India the pre despatch inspection would be concurrent with the production and delivery b For the laptop computers manufactured outside India the time taken for pre despatch inspection at the designated locations will not be accounted in the delivery period ELCOT Chennai 35 Page 3 7 Bidder s Signature and seal SI No Page No Tender Clause Query abstract Clarifications 20 42 4 6 2 Pre despatch Inspection for Laptop Computers manufactured outside India Inspection must be carried out at the factory out side India by identifying International Inspection Agency having office in India Taiwan China etc because of inspection happens only in India If goods reaches If it is rejected then would be a huge problem for the consortium Kindly amend accordingly Conditions as specified in the Tender document are confirmed 21 46 4 10 Delivery Schedule First 5 and second 10 of order qty delivery before 60 day will be very difficult Please increase up to 60 days overall time due of 135 days is o
10. rger User manual Laptop Backpack Laptop Form factor About 13 5 x 9 6 x 1 3 inches approximately Warranty 1year comprehensive warranty including battery Qualifying bench mark BAPCO Sysmark 2007 overall score of minimum 115 or higher with Windows 7 professional and 2 GB memory Contents a Tamil Unicode font with keyboard interface for typing in Word Spreadsheet and Presentation will be sourced from Tamil Virtual Academy by ELCOT and will be provided to the Supplier for preloading b Any other free Educational contents will be sourced from Education Department by ELCOT and will be provided to the Supplier for preloading a The Bidders are requested to get the sample laptop computers tested as per the above revised specification and furnish the test report along with the Technical Bid b Apart from the above one sample laptop computer as per the above revised specification shall be submitted to ELCOT on or before the due date and time of opening of the Tender Managing Director ELCOT Chennai 35 ELCOT Chennai 35 Page 7 7 Bidder s Signature and seal
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