T3 Classic connected to IP Office
Contents
1. You have been automatically logged out of the telephone at which you were pre viously logged in Logging out from the telephone You can logout from your own telephone or from another one at which you used Hot Desking to log in Press the Menu function key V Scroll to the Logout menu item tex Confirm your selection You are now logged out of this telephone l f you logged into this telephone via Hot Desking the standard user of this tele phone is automatically logged in again You are automatically logged into your standard telephone again Itis possible to call other internal subscribers from a telephone at which no user is logged in 48 Customising your telephone Setting audio contrast and language You can modify various audio settings and the display contrast to suit your require ments You can change the language for the text display via the language setting You can deactivate the ring tone If you are not available you can divert calls to your voicemail Setting the acoustics and contrast p 50 Set handsfree p 51 Do Not Disturb p 57 Setting the language p 52 Voicemail p 52 49 Customising your telephone Setting audio contrast and language Setting the acoustics and contrast You can quickly modify the display and tones of your telephone to suit changing envi ronmental conditions e g sun dazzle loud repair work Press the Menu fun2. GHI 4 4 Press the GHI button twice The display reads JOH Wait briefly until the cur sor moves to the right 6 6 Press the MNO button twice The display reads JOHN Deleting letters e Deletes the character above the marker If the marker comes after the last cha racter the last character is deleted Switching between upper case and lower case letters Press key to change between upper case and lower case letters Entering special characters Not all possible symbols appear on the digit keys All the keys provide additional characters to the ones printed on them L The symbol table p 75 shows an overview of all the symbols which are pos sible 14 Telephoning as usual Answering calls You can lift the handset and speak with the caller as usual If another subscriber within your system receives a call you can pick up the call at your phone It is also possible to answer calls using the handsfree key and then to telephone with the handset on hook You can set your telephone to activate handsfree mode automatically when it recei ves an internal call You will not need to lift the handset but can immediately start speaking to the caller automatic handsfree when called p 58 It is also possible to reset calls rather than answer them immediately This allows you to complete any operating procedures you have already started e g editing a directory entry You can also divert a caller without answ
3. Key 1 2 3 4 5 6 7 8 9 10 11 1 a 1 s i i 2 A B C 2 A A A A A a b C a a a a a C 3 D E F 3 E d e f 4 G H l 4 i i g h i 7 i i 5 J K L 5 j k l 6 M N O 6 N 6 m n o n 10 O O O 7 P Q R S 7 B p q r S 8 T U V 8 t u V u 9 W X Y Z 9 Y w x Y Z y 0 Empt 0 amp E y 1 ll V Shift 75 Consult the manual as required Menu overview You can find an overview of the menu structure of the T3 IP Classic below The first three menu levels are shown Deviations from the menu overview shown here may arise due to the released functions and the accessories used Menu line in basic down one menu down one menu menu level level Pick up Call list Directory Searching New indiv entry Divert call Divert to Follow me here Forward unconditional Fwd uncond busy after time Forward unconditional for Lock Lock telephone Setting up the PIN Headset Paging Group state Group1 Group n Settings Display Acoustics Acoustics contrast Do not disturb Voicemail Group membership Language Dial settings Handsf for call Call waiting Call no ID Direct dial Accounting code Links gt Compartment 1 Compartment 2 only T3 Classic Date Time gt Year 76 Menu overview Consult the manual as required Menu li
4. Telephoning with ease Locking the telephone Changing the PIN Personal Identification Number Press the Menu function key F Scroll to the Lock menu item Cw Confirm your selection V Scroll to the Set PIN menu item ex Confirm your selection 0 19 Enter the current PIN 0 19 Enter the new PIN tx Confirm PIN The PIN may be up to 31 characters long No PIN is set upon delivery f you make a mistake when entering your PIN Press the Escape key and start again from the beginning Locking the telephone Press the Menu function key V Scroll to the Lock menu item amp w Confirm your selection V Scroll to the Lock telephone menu item tx Confirm your selection The telephone is now locked 40 Telephoning with ease Locking the telephone Unlocking the telephone In the idle display V Scroll to the status message Telephone locked x Confirm your selection DJ y Enter the current PIN x f necessary confirm PIN Ll f you make a mistake when entering your PIN press the Escape key and start again from the beginning No PIN is set upon delivery 41 Telephoning with ease Using the directory The directory consists of a central and an individual section It contains up to 1000 entries The entries from the central section are displayed at each telephone They can only be changed using the Manager administration tool You can add and change individual entries in your d
5. wo Confirm your selection 1 2 13 4 Enter the internal number of the subscriber for whom you want to set up Call diversion to your own telephone e g from 1234 wo Confirm the number The status indication of the diverted telephone Follow me to 1234 appears in the display 34 Telephoning with ease Diverting calls IP Office Forward deactivating In the status menu V Scroll to the desired call diversion e g Follow me to 1234 twex Confirm your selection V Scroll to the Deactivate menu item wo Delete call diversion Forward unconditional Press the Forward unconditional function key 1213 4 Enter the call number or if necessary correct the one displayed to which the calls are to be forwarded e g to 1234 An additional external line code probably has to be predialled for an external call number usually 0 V Scroll to the On menu item wo Confirm your selection The entry Forward to 1234 appears in the status messages 35 Telephoning with ease Diverting calls IP Office Forward unconditional after time and if busy Press the Menu function key V Scroll to the Forward menu item Cw Confirm your selection V Scroll to the Forward on busy NA menu item w Confirm your selection DEBA Enter the call number or if necessary correct the one displayed to which the calls are to be forwarded e g to 1234 An additional external line code probably has to be predialled for an external
6. Conference with more than three parties You are telephoning with the first call partner who wishes to participate in the confe rence Press the Hold function key The other party is on hold 0 l9 Enter the number of second conference participant Wait until you are connected to this subscriber Press the Hold function key again The two initial parties are put on hold In case further parties call and are also put on hold V Scroll to the conference menu item to Confirm your selection You are now in a conference with all the parties who were on hold L L Ending the conference Any participant can switch out of the conference Replace the handset If the new subscriber you are calling does not answer Select the Return to subs menu item to return to the waiting participant Connecting conference partners with each other During the conference Xx Replace the handset 26 Telephoning as usual Telephoning without the handset You can activate the loudspeaker of your telephone in order to hear the caller without having to use the handset You can also make a call with handsfree You do not then need to pick up the hand set You can also activate handsfree mode during a call and then continue the con versation with the handset on hook Monitoring Handsfree p 28 Making a call with the handset on hook handsfree p 28 Handsfree continuing the call using the handset p 29 Hand
7. p 66 Changing the PIN to enable the Web browser p 67 Deleting registration at the telecommunications system p 67 1 P specific settings are only possible if your telephone is not registered at the tele communications system 64 Customising your telephone IP specific settings If no gatekeeper is found during an automatic search If the automatic search for a gatekeeper has been unsuccessful the display on your telephone will show Searching Network permanently You now have the option of selecting a gatekeeper from the gatekeeper list provided there are entries in it V Scroll to the Gatekeeper list menu item to Confirm selection V Select a gatekeeper e g GKxyz 123 456 000 123 to Confirm selection The search for the gatekeeper specified is now started If the gatekeeper is found your telephone s idle display will subsequently appear Viewing your IP settings If you wish to view IP specific settings your telephone should not be registered at the telecommunications system delete registration p 67 Press the Menu function key F Scroll to the Gatekeeper list or the Netzwork settings menu item x Confirm selection You will now see various IP settings e g the gatekeeper list or your telephone s IP address 65 Customising your telephone IP specific settings Blocking the Web browser Your telephone has been released in order for your system administrator to be a
8. Avaya specifically for this purpose Third party Components Certain software programs or portions thereof included in the Product may contain software distributed under third party agreements Third Party Components which may contain terms that expand or limit rights to use certain portions of the Product Third Party Terms Information identifying Third Party Components and the Third Party Terms that apply to them is available on Avaya s web site at http support avaya com ThirdPartyLicense Tips on phone location Place the telephone on a non slip surface especially if the furniture is new or has recently been cleaned or polished Varnishes or cleaning agents may contain sub stances which soften the base parts of your telephone and softened bases can leave undesirable marks on furniture Avaya cannot assume liability for damages of this kind Familiarise yourself with your telephone Important notes Repairs The equipment may only be opened or repaired by a qualified technician Do not open the telephone yourself Doing so could damage the unit and cause it to mal function What you should definitely read You should definitely read the following sections These sections explain all the parts of your telephone You will find out how to use your telephone Overview of your telephone p 7 Basic rules of operation p 11 l You will often find this information line at the end of a section or chapter It c
9. The new status is displayed a Exit menu The new setting has been saved i If you are making a call and have switched off call waiting a caller will receive the busy signal Account code Each outgoing call can be assigned an account code This enables the call to be assigned to a project or client number Press the Menu function key F Scroll to the Settings menu item tw Confirm your selection V Scrollto the Dial settings menu item Cw Confirm your selection V Scroll to the Account code menu item If already set up the current accounting number is displayed Confirm your selection e Change or re enter the account code tx Confirm the account code The new account code has been saved l The accounting code can have between 1 and 15 digits 61 Customising your telephone Changing general settings Date Time Press the Menu function key F Scroll to the Settings menu item Cw Confirm your selection V Scroll to the Date Time menu item Confirm your selection F Scroll to the menu item whose settings you want to change e g Hour Press the left or right arrow to increase or decrease the selected settings e g the hour we Exit menu The new setting has been saved You have to have authorisation to change the date and time f you change several settings all of these are accepted when you exit the menu 62 Customising your telephone Changing genera
10. call number usually O F If necessary scroll to the If free after time or If busy menu item ww Confirm your selection The entry Forward to 1234 appears in the status messages In addition a clock symbol is shown for forward unconditional If free and a B for forward unconditional If busy L You can simultaneously activate forward unconditional after time and if busy Calls are forwarded to the same call number You can forward calls after time and if busy to a different call forwarding station than the one used for normal forward unconditional As standard only the calls which are specifically for your telephone are forwarded You can also divert the calls which you receive as a member of a group In the For ward Forward unconditional menu set the menu item Forward group calls to On 36 Telephoning with ease Diverting calls IP Office Forward unconditional for another telephone Press the Menu function key V Scroll to the Forward menu item x Confirm your selection V Scroll to the Forward unconditional for menu item Cw Confirm your selection ABC DEF 1 2 3 4 Enter the internal number of the subscriber for whom you want to set up call diversion to your own telephone e g from 1234 0 0 0 0 Enter the PIN for this subscriber e g 0000 amp w Confirm your entry V Scrollto the Forward unconditional or Forward on busy NA menu item w Confirm your entry 1 2
11. entering IP 67 Call number saving in a different location 44 Call numbers on destination keys 54 Call numbers onto keys 53 Call numbers preventing display of 59 Call Waiting 17 Call waiting 61 Callback 31 Callback automatic 21 Calling 19 20 46 Calling anonymously 21 Calling partners 46 Calling with one key stroke 20 Calling with the DSS module 69 Cancel 11 Cancelling an entry 11 79 Index Commissioning IP telephones 9 Conference 25 26 Conference connecting partners 26 Conformity 3 Connecting 10 24 25 Connecting the telephone 3 Consultation 24 Contrast 49 50 Cutting into another call 21 D Date 62 Date Time 12 Deactivating a diversion 35 Deleting registration 67 Destination key 20 54 Dialling from the direc 43 Dialling with DSS module 69 Direc editing entry 43 Direc new entry 43 Direc saving number in a different location 44 Direc selecting entry 43 Direct dial 60 Directory 42 Directory general 44 Display 11 12 Display keys 11 12 13 Divert call 33 Diverting 33 Diverting call 33 Do Not Disturb 51 Do not disturb 51 DSS module 69 E Enter name 75 Entering a directory 43 Entering text 14 Exchange line code 19 External 19 F Fault finding 78 Faults 78 80 Index Finding a gatekeeper 10 Follow me here 34 Forward unconditional 33 Forward deactivating 35 Forwarding 24 25 Forwarding a call 18 Function keys possible functions 73 Functions 73 Funct
12. have not disabled call number ID display This allows you to see who is calling If name and call number of the caller have been stored in your telecommunications System you will see the caller s name The four keys under the display have different functions depending on the operation you are currently performing You can read the current function of each key in the display 11 Familiarise yourself with your telephone Basic rules of operation What does the idle display show The idle display shows Your name and call number Date and time Assignment of display keys Status messaged if required Info window Info Function not possible Smeta List Bach Chopin Sometimes the info window appears This gives you important information e g if a particular function cannot be executed or you have changed a setting It disappears again automatically after a short time Status messages 27 05 13 22 If required your telephone displays additional text in the idle display This happens when there is important information for you e g new entry in the call list or you have activated particular functions e g Follow me here 4712 You can call the associated menu item directly from a status message e g to change the setting V Scroll to the desired status message we Confirm your selection Display keys 14 Wagner 27 05 13 22 Smeta List Bach Chopin z Es a Ee Your te
13. usage of this headset here Press the Menu function key V Scroll to the Headset menu item ox Confirm selection Whether you can use a connected headset or not is displayed on the right hand side of the highlighted line tx Switch the setting to On The new setting is displayed esc Exit menu You can now use the headset JL You can set the listening volume for your headset in the same menu Headset answering calls If you receive a call Press the Handsfree Monitoring function key You will be speaking to the other party via the headset The LED next to the function key flashes Continuing a headset call with the handset paa Lift the handset and continue the conversation as normal Continuing a handset call with the headset Press the Handsfree Monitoring function key twice You will be speaking to the other party via the headset The LED next to the function key flashes Ending a headset call and disconnecting Press the Handsfree Monitoring function key Xx Replace the handset if necessary 71 Add on equipment Headset Headset making a call 0 l9 Enter the desired call number on the telephone Press the Handsfree Monitoring function key The LED next to the function key starts to flash You can speak with your desired call partner as soon as they answer your call 1 Ifthe call number that you want to dial is in one of the lists call list directory then you can also se
14. 3 4 Enter the call number or if necessary correct the one displayed to which the calls are to be forwarded e g to 1234 An additional external line code probably has to be predialled for an external call number usually 0 V If necessary scroll to the If free after time or If busy menu item wo Confirm your selection LI 1 You can also press an appropriate destination or partner key instead of entering the call number 37 Telephoning with ease Diverting calls IP Office Deleting forward unconditional destination Press the Menu function key V Scroll to the Forward menu item wo Confirm your selection V Scrollto the Forward unconditional Or Forward on busy NA menu item Confirm your selection V Scroll to the Delete menu item x Confirm your selection The call number has been deleted 1 Even if you deactivate forward unconditional the entry for the forward unconditio nal destination still remains 38 Telephoning with ease Locking the telephone You can protect your telephone against unauthorised use by locking it with a PIN Personal Identification Number You can enter this PIN yourself and also change it at any time It is still possible to answer all incoming calls and dial internal numbers when the telephone is locked Changing the PIN Personal Identification Number p 40 Locking the telephone p 40 Unlocking the telephone p 41 39
15. 59 Direct dial p 60 Switch on call waiting p 61 Account code p 61 Date Time p 62 Change group membership p 63 Change group state p 63 57 Customising your telephone Changing general settings Internal Auto Answer If you switch on this function your telephone automatically accepts all internal calls On receiving a call you hear a short attention tone and you can then speak in hands free mode to the caller immediately without pressing any key and without picking up the handset Press the Menu function key F Scroll to the Settings menu item wo Confirm your selection V Scroll to the Dial settings menu item ex Confirm your selection V Scroll to the Internal Auto Answer menu item An indication on the right hand side of the window shows whether the function is on or off x Switch the function on or off The new status is displayed we Exit menu The new setting is saved and a status message appears LI l1 When your caller terminates the call a new call can be taken immediately 58 Customising your telephone Changing general settings Number presentation You can specify whether a call number is passed to an external call partner Press the Menu function key F Scroll to the Settings menu item x Confirm your selection V Scroll to the Dial settings menu item wo Confirm your selection F Scroll to the Number presentation menu it
16. Contact Centers Mobility Services AVAYA T3 Classic connected to IP Office Benutzerhandbuch User s guide Manual de usuario Manuel utilisateur Manuale d uso Gebruikersdocumentatie Contents Familiarise yourself with your telephone Importarnt niotes ueteri eer rer kei dee cu leet 3 Your T3 IP Classic at a glance sssssseeeeeneeneennneneen nennen 7 The keys at a glance iut dte nete dee e ede eens 8 Commissioning the T3 IP telephone ssssseeeeeenenen nenne 9 Basic rules of operation Uu 11 Telephoning as usual Answering Calls Ie nce E i ei ee 15 Calli SOMEONE in He a tu e diee e Ue ee a eds 19 Making several connections ssseeeeeneeeennneen nennen 23 Telephoning without the handset sseeeeen een 27 Telephoning with ease Using thie call liSt li ttr ee ete te i die obo Hee Pets 30 Diverting calls IP Office saaan aa aa 33 Eocking the telephone uos lette tene be ctl Avene adde co o e ed AR 39 Using the directory x dern ieee lee eet erp ec dde dede 42 Telephoning with partners Uu 45 Logging into another telephone Hot Desking 0 00 2 eesseeeeeeeeeeneeeeeeeeeeneeeeeeaeeees 47 Customising your telephone Setting audio contrast and language seen 49 Assigning functions call numbers to keys s 53 Changing general settings sesssssssseeeseeenenneeeneen nenne
17. GENERAL LICENSE TERMS IF YOU DO NOT WISH TO BE BOUND BY THESE TERMS YOU MUST RETURN THE PRO DUCT S TO THE POINT OF PURCHASE WITHIN TEN 10 DAYS OF DELIVERY FOR A REFUND OR CREDIT Avaya grants End User a license within the scope of the license types described below The applicable number of licenses and units of capacity for which the license is granted will be one 1 unless a different number of licenses or units of capacity is specified in the Documentation or other materials available to End User Designated Processor means a single stand alone computing device Server means a Desi gnated Processor that hosts a software application to be accessed by multiple users Software means the computer programs in object code originally licensed by Avaya and ultimately utilized by End User whether as stand alone Products or pre installed on Hardware Hardware means the standard hardware Products origi nally sold by Avaya and ultimately utilized by End User License Type s Designated System s License DS End User may install and use each copy of the Software on only one Designated Processor unless a different number of Designa ted Processors is indicated in the Documentation or other materials available to End User Avaya may require the Designated Processor s to be identified by type serial number feature key location or other specific designation or to be provided by End User to Avaya through electronic means established by
18. LAN Local Area Network and to the power supply only if the telephone is not powered via the LAN the telephone software is activated and subsequently searches automatically for a gatekeeper responsible for access authorisation A gatekeeper is normally found If this is the case the registration window appears next 2 9 Enter extension number V Scroll to the PIN menu item 0 0 0 0 Enter PIN No PIN is allocated to the IP Office in delivery condition tex Confirm your selection The idle display appears next You can now also be reached under the number you have entered extension number 1 You can change the language p 10 for the registration procedure f you have cancelled registration i e you have exited the registration window via the Escape key in order to change or view settings in the menu you can reregi ster via the User administration menu item Selecting the language for the registering procedure and IP settings If your telephone has not yet been registered you can choose between 11 different languages German English French Italian Spanish Dutch Hungarian Slovenian Polish Czech Russian Press the Menu function key V Scroll to the Switch language menu item x Confirm selection V Select the desired language e g English x Confirm selection l When first setting up your telephone you can choose your preferred language in other ways When the registration wind
19. Switching between calls 24 Switching between parties 24 Symbols 73 Symbols call list 32 T Taking over a telephone 47 Telephone functions 73 Telephone systems for your telephone 3 Telephoning made easy 5 Time 62 Transferring 24 25 U Unit diagram 7 Unlocking telephone 41 Upper case letters 75 User 45 V Voicemail 52 Volume 50 Ww Web browser 66 83 2006 All rights reserved for Avaya Inc and Avaya GmbH amp Co KG 4 999 106 399 06 06 IPO 3 2 en AVAYA Avaya GmbH amp Co KG KleyerstraBe 94 60326 Frankfurt am Main Telefon 0 800 266 1000 Fax 0800266 1219 infoservice avaya com avaya de
20. alls Ca JEN51 Switching out of a group Temporarily switches you out of the group 51 Special key For controlling a relay e g a door m m Directory Displays the directory gis Paging the associated subscriber 73 Consult the manual as required Telephone functions and symbols 4160 Group announcement Paging the associated group W415 Intercom Creates an intercom connection to the associated subscriber Both telephones are set to handsfree HFAns Automatic handsfree for incoming call Your telephone automatically answers an internal call handsfree HdSet Headset activate deactivate Switches a connected headset on or off 4224 Accounting code For every outgoing call you can enter a 1 to 15 digit accounting code for billing the charges e g a project or job number rz Voicemail Switches your voicemail on or off Login Login For logging into the telephone The call number and PIN are required Logout Logout For logging out of the telephone 74 Consult the manual as required Symbol table The numeric keys can also be used to enter letters and numbers e g for names in the directory Your telephone switches automatically to entry of letters and numbers when this is necessary A general description of how to enter characters can be found under Entering text p 14 You can switch toggle between upper and lower case entry using the key
21. ble to access your telephone and adjust certain settings via a Web browser on a PC Proceed as follows to block access Press the Menu function key V Scroll to the Security menu item wox Confirm selection V Scroll to the Web browser menu item tox Confirm selection AM n Enter PIN The factory setting is 0000 ex Confirm input V Scroll to the blocked menu item tox Confirm selection i Ll You can only block and unblock the Web browser if your system administrator has enabled this function 66 Customising your telephone IP specific settings Changing the PIN to enable the Web browser Press the Menu function key V Scroll to the Security menu item amp w Confirm selection V Scroll to the Change PIN menu item wox Confirm selection ABC 2 l9 Enter the current PIN default setting 0000 V Scroll to the New PIN menu item 2 isk 9 Enter new PIN V Scroll to the Re enter PIN menu item 2 i 9 Re enter the new PIN to confirm it V Scroll to the Save PIN menu item Confirm selection l The first digit of the PIN for enabling the Web browser should not be 0 or 1 Sending ping Press the Menu function key wo Confirm your selection F Scroll to the Sending ping menu item ox Confirm your selection F Scroll to the network component whose accessibility you want to check e g Def GK wx Confirm your selection You then receive an information mes
22. can contain substances hazardous to human beings and the environment Never dispose of these items together with unsorted municipal waste household waste In order to protect the environment public collec tion points have been set up to ensure the correct disposal of old elec trical and electronic equipment marked with this symbol To reduce the risk of these substances being released into the envi ronment and to reduce the burden on natural resources it is also pos sible to participate in Avaya s used equipment return system This System ensures the correct recycling of old equipment as well as the re utilisation of individual components Familiarise yourself with your telephone Your T3 IP Classic at a glance 1 10 11 2 WE Display Level switch for display keys Clear key Arrow keys for navigation around the display OK key Escape key Digit keys with letters Function keys partially with LED Volume Contrast keys Call indicator 0 CO NI Hi AJ CO PO 10 Display keys for destinations functions and partners Familiarise yourself with your telephone The keys at a glance 15 5 lo Digit keys with letters For dialling call numbers and entering codes and text The alphabetic labelling allows you to dial with letters vanity num bers Star and hash For special functions we Escape Ends the current connection during a call and also cancels entrie
23. ction key V Scroll to the Settings menu item tx Confirm your selection V Scrollto the Display Audio menu item x Confirm your selection F Scroll to the Audio Contrast menu item wo Confirm your selection V Scroll to the desired menu item re r Increase or decrease the setting New ring settings are sounded immediately so you can check them F If necessary scroll to further menu options and change their settings ox Exit menu The new settings have been saved l You can access the acoustics and contrast menu directly from your telephone s basic status using the und keys You can also change any setting by pressing the numeric key for the desired set ting f you want to reset the acoustics and contrast settings to their factory settings scroll to the Basic setting menu item and confirm it via the OK key 50 Customising your telephone Setting audio contrast and language Set handsfree Press the Menu function key F Scroll to the Settings menu item x Confirm your selection V Scroll to the Display Audio menu item wo Confirm your selection V Scroll to the Audio Contrast menu item amp x Confirm your selection F Scroll to the Handsfree menu item ww Increase or decrease the setting w Exit menu The new settings have been saved There are four possible settings for handsfree mode Level 1 Normal connection medium volume Level 2 Quiet or long dis
24. e you are telephoning handsfree with the handset on the hook Press the Handsfree Monitoring function key LED goes out L 1 You can also end the call with the Escape key Tips for handsfree monitoring and handsfree calling Perhaps you can t remember whether call monitoring or handsfree are actually acti vated Here are a couple of simple tips f the handset is not on the hook the Handsfree Monitoring function key toggles between call monitoring LED on handsfree LED flashing and normal telephone operation LED off None of these will end the call f however the handset is on the hook the call will be ended the next time the key is pressed 29 Telephoning with ease Using the call list If you do not answer a call it is stored in the call list with the time and date You can display this list at any time and return calls to the subscribers entered in it The call list also displays all the calls which have been made The list contains the 10 most recent entries Selecting an entry from the call list p 31 Deleting an entry p 31 Deleting all entries p 31 Symbols in the call list p 32 30 Telephoning with ease Using the call list Selecting an entry from the call list Press the Call list function key V Scroll to the desired entry e g 0069123456 paa Lift the handset l f you call an entry from the call list the entry is automatically deleted Del
25. em Cw Press the key for the desired setting Off to completely switch off the call number display On to send your internal extension number e g 7505 12 we Exit menu The new setting has been saved l This feature must be supported by your network provider You can also suppress call number display for the next call only anonymous cal ling p 21 59 Customising your telephone Changing general settings Direct dial When you set this function to off you can first type in a whole call number and then dial it as a block You can then check the call number again and correct it if neces sary Press the Menu function key F Scroll to the Settings menu item x Confirm your selection V Scroll to the Dial settings menu item ox Confirm your selection V Scroll to the Direct dial menu item An indication on the right hand side of the window shows whether the function is on or off x Switch the function on or off The new status is displayed 60 Customising your telephone Changing general settings me Exit menu The new setting has been saved Switch on call waiting Press the Menu function key V Scroll to the Settings menu item Confirm your selection V Scroll to the Dial settings menu item we Confirm your selection V Scroll to the Ca11 waiting menu item An indication on the right hand side of the window shows whether the function is on or off ww Change setting
26. ephone rings Press the Pick up function key It displays all the groups of which you are a member V Scroll to the group at which the group call occurs Lift the handset You can now talk with the caller i Instead of selecting the group you can also enter the group call number directly Call during a conversation second call You are on the phone Someone else calls you You hear a single ringing tone The caller is shown as the top item on the menu amp x Answering a call The first caller is waiting and cannot hear your conversation l n order for a second caller to be displayed call waiting has to be activated Call during a programming procedure You receive a call but want to finish what you are doing on your telephone first You are programming your phone A call arrives V Scroll to the Place call on hold menu item w Confirm your selection You can continue with your programming After comple tion the held call will be shown 17 18 Telephoning as usual Answering calls Call diversion You receive a call and wish to divert the call to a different phone number V Scroll to the Call diversion to menu item ox Confirm your selection 1 5 Enter the external call number to which calls are to be diverted The call is diverted Telephoning as usual Call someone You can use the telephone as usual within and outside your telephone system Dial the internal extension n
27. ering the call If you receive a call p 16 If another telephone rings pick up p 16 If a group is being called group pick up p 17 Answering a call for a partner p 16 Call during a conversation call waiting p 17 Call during a programming procedure p 17 Call diversion p 18 15 Telephoning as usual Answering calls If you receive a call Your telephone rings The call is shown in the display paa Lift the handset 1 Telephoning without the handset Press the Handsfree Monitoring function key When you recieve a diverted call you will be shown the number or the name that the caller has dialled f you do not want the caller to hear what is being said at your end press the Mute key The opposite party will be able to hear you again after pressing this key again Answering a call for a partner If you have assigned a partner to a function key or display key A partner is being called Press the display key or function key for the partner being called Lift the handset If another telephone rings pick up Another telephone rings Press the Menu function key V Scrollto the Pick up menu item x Confirm your selection 0 9 Enter the number of the ringing telephone Lift the handset You can now talk with the caller 16 Telephoning as usual Answering calls If a group is being called pick up A group is being called A group member s tel
28. eting an entry Press the Call list function key V Scroll to the entry you want to delete e g 0069123456 e Delete entry Deleting all entries Press the Call list function key V Scroll to the Delete all menu item Confirm your selection 31 Telephoning with ease Using the call list Symbols in the call list Examples of an entry in the call list 06975056666 12 06 17 13 2 Wagner 14 12 06 16 34 Clark 11 06 08 21 x 0691234567 11 06 06 31 Meaning New entry which has not yet been viewed Entry which has already been shown amp Call that you have had with an external caller 06975056666 Phone number of caller Clark Caller s name 11 06 06 31 Day and time of last call 2 Thecaller called twice Wagner 14 In the case of a call diversion to your telephone Caller and the number of the telephone which has diverted l Overlong entries will not fit in their entirety in the display You can view the com plete call list entry with the left and right arrows You can accept a call list entry p 44 into the directory 32 Telephoning with ease Diverting calls IP Office You can divert incoming calls to another extension You may have calls diverted to your telephone from another connection You can activate forward unconditional to a previously entered phone number You have the choice whether this should always take place o
29. ions onto keys 53 Fwd uncond 18 Fwd uncond 35 Fwd uncond after time 36 Fwd uncond for 37 Fwd uncond group call 36 Fwd uncond if busy 36 G Gatekeeper 10 gatekeeper entering manually 65 Group 63 Group membership 63 H Handsfree 28 Handsfree automatic 58 Headset 70 Hot Desking 47 l Idle display 12 Information message 12 Internal 19 IP settings 65 K Keys 8 L Labelling strip 56 Language 10 49 Language versions of the user manual 6 Language selecting 52 LED 55 Letters 75 Letters on keys 14 81 Index License 4 Light emitting diodes 55 Links 68 Lock 39 Locking telephone 40 Logging in 48 Logging out 48 Logging out from the telecommunications system 67 Logging out the telephone from the telecommunications system 67 Login 48 Logout 48 Lower case letters 75 M Menu 11 76 Monitoring 28 Mute 16 N Names searching for 43 Notes important 3 Notes important chapters 5 Oo Open Source 4 Overview 7 Overview menu 76 P Paging 22 Partner 45 Pick up a call 16 17 Pick up 16 17 PIN 39 PIN Web browser 67 Placing the telephone 4 Programming 11 Protection 39 R Redialling 20 Refer back 24 Registering 10 Remote call no ID 11 Repairs 5 82 Index Ringing tone 51 Ringing deactivating 51 S Second call 61 Set handsfree 51 Settings 5 Settings IP 64 Settings modifying 57 Several connections 23 State 63 Status 12 Status messages 12
30. irectory These personal entries are only available at your telephone You can then dial all these entries quickly and easily Dialling an entry from the directory p 43 Entering a new number in your individual directory p 43 Editing entries in the directory p 43 Saving redial numbers in the directory p 44 Saving a call list entry in the directory p 44 42 Telephoning with ease Using the directory Dialling an entry from the directory Press the Directory function key 2 B B 3 Enter one or more first letters of the name until the desired subs criber is shown i Lift the handset The number is dialled I You can also scroll to the desired number using the arrow keys Entering new numbers into the directory Press the Directory function key V Scroll to the New personal entry menu item TE Enter the desired number tox Confirm the number 2 2 3 3 Enter the name amp w Confirm the name and add the individual entry to the directory i You may need to enter an external line code in front of an external call number You can obtain more information from your system administrator Editing entries in the directory You can change all the personal entries which you have added to the directory Press the Directory function key 2 eB EB Enter one or more first letters of the name until the desired subs criber is shown w Confirm your selectio
31. l settings Change group membership Press the Menu function key V Scroll to the Settings menu item x Confirm your selection F Scroll to the Group membership menu item wo Confirm your selection V Scroll to the group for which you want to change your membership e g Ser vice Wo Change membership we Exit menu The new setting has been saved LI You can exit all groups simultaneously Select the menu item All off and confirm via the OK button Change group state You can set the state of each group to which you belong The following settings are possible On Off Night Press the Menu function key F Scroll to the Group state menu item x Confirm your selection The state of each group which you belong to is dis played F Scroll to the group whose state you want to change e g Service w Press several times if necessary until the desired new state is displayed we Exit menu The new setting has been saved You can change several states before exiting the menu All the settings will be accepted 63 Customising your telephone IP specific settings The IP specific settings are usually carried out by your system administrator An overview of possible settings and procedures in the case of faults is listed below If no gatekeeper is found on automatic search run p 65 Viewing your IP settings p 65 Sending a ping p 67 Blocking the Web browser
32. lect it there and then press the Handsfree Monitoring function key 72 Consult the manual as required Telephone functions and symbols All the functions that you can assign to display keys are shown in the table This table is also useful if you want to know the meaning of a symbol List Call list The call list contains all the calls you have not answered The call list also displays all the calls which have been made Pick up You can use this function to direct calls for other subscribers or groups to your telephone wihans Call pick up from associated subscriber from associated group 31 Group state of the associated group Night For switching the associated group into Night state 2X Group state Night For switching a group into or out of Night state 111 Switching the state of the associated group to Off Switches the state of the associated group to Off X Switching the group state to Off Switches the state of a group to Off Michel Partner or destination If a partner or destination has been stored with a name this name will be shown Forward unconditional For forwarding calls from your telephone to another one Forward unconditional to the associated subscriber Follow me here For diverting calls from another telephone to your own Follow me here associated subscriber Do not disturb If you do not wish to be disturbed by internal c
33. lephone has four special function keys the display keys The current alloca tion of each key is shown in the display Example List is written above the second key If you press the key the function list is carried out 12 Familiarise yourself with your telephone Basic rules of operation Display keys in several levels One level with four key assignments is shown on the display at a time However you can assign each key several times The display keys of the first level can be assi gned partners or any desired functions Normally you will see the first level dis played You can assign destinations to display keys in other levels You can change between the levels using the Switch level key Press amp The next level of the display keys will be shown The current destinations are shown in the display Press ie Return to the first level 13 Familiarise yourself with your telephone Basic rules of operation Entering text The digit keys can also be used to enter letters and characters e g for names in the individual directory The letters are printed on the digit keys Your telephone switches automatically to entry of letters and numbers when this is necessary Example Enter the name JOHN 5 Press the JKL button once J appears in the display Wait briefly until the cursor moves to the right 6 6 6 Press the MNO button three times The display reads Jo Wait briefly until the cursor moves to the right
34. level as partner keys 45 Telephoning with ease Telephoning with partners Calling partners Press the key for the desired partner 5 Lift the handset Answering a call for a partner A partner telephone rings and the corresponding display flashes Press the partner key paa Lift the handset Information about partners on display keys The following information is shown in the display fields Partner is free Bach Partner busy on a call or handset off hook name is shown in inverse Bach T 4 Partner is being called name and bell flashing alternately 46 Telephoning with ease Logging into another telephone Hot Desking Hot Desking enables you to log in at another telephone The telephone accepts your internal extension number and the settings of your normal telephone e g directory and assignment of the function keys LI l Hot Desking is only possible if you have set a PIN for it The PIN is the same as the lock PIN p 40 Hot Desking is also possible in a SCN Small Community Network 47 Telephoning with ease Logging into another telephone Hot Desking Logging in to the telephone You can log into every other telephone if you have set a corresponding PIN At another phone Press the Menu function key V Scroll to the Login menu item w Confirm selection DJ y Enter current PIN tox If necessary confirm PIN You are logged in at this telephone 1
35. n F Scroll to the Edit menu item wo Confirm your selection Edit the number amp Confirm your selection Edit the name tox Accept new settings 43 Telephoning with ease Using the directory Saving redial numbers in the directory Press the Redial function key F Scroll to the desired entry e g 0069123456 we Confirm your selection V Scroll to the Directory entry menu item x Confirm your selection ABC DEF DEBE Enter a name for this number ww Save in the directory You can also save a call list entry in your directory Saving a call list entry in the directory Press the Call list function key F Scroll to the desired entry e g 0069123456 w Confirm your selection V Scroll to the Directory entry menu item ww Confirm your selection ABC DEF CE BB Enter a name for this number wo Save in the directory 44 Telephoning with ease Telephoning with partners A partner user can be any internal subscriber to your telecommunications system You can have partner keys set up These can be display keys or other function keys p 55 The display or the LEDs in the function keys provide information about the activities of each partner Calling partners p 46 Answering a call for a partner p 46 Information about partners on display keys p 46 u 1 You can set up all the freely programmable function keys and the first 4 display keys first
36. n enne 57 IPzspecific settings diet RIP MG a aedi gue Rue gia ep hee 64 Add on equipment Links oe eae e teta e ne di ib 68 The DSS Module tol n tt oat e oh adus d eren ts 69 Headset x AERE tnde 70 Consult the manual as required Telephone functions and symbols sse een 73 Symbol table e dm rhe ode tet eie cdi a me tret hee 75 LUCTUS 76 Troubleshooting eio ee eS e e n a DAANAN GNG eit deett 78 Itidex 5 e e e d ee rU e a te ioa 79 Familiarise yourself with your telephone Important notes Which systems can you connect your telephone to This telephone is only intended for connection to telecommunications systems from Avaya It must not be connected directly to a PSTN Declaration of conformity We Avaya GmbH amp Co KG declare that the T3 Classic telephone complies with the basic requirements and other relevant rules in accordance with directive 1999 5 EU Radio and Telecommunication Terminal Equipment R amp TTE This telephone is intended for connection to digital interfaces of Avaya telecommuni cations systems and meets the fundamental requirements formulated in EC directive 1999 5 EC Radio and Telecommunication Terminal Equipment R amp TTE The design of this telephone makes it unsuitable for direct operation on interfaces of public telephone networks If any problems should occur during operation please initially contact your specialist dealer or your system administrator The comple
37. ne in basic down one menu down one menu menu level level Minute Logout Login 77 Consult the manual as required Troubleshooting Incorrect date and time are displayed Set the correct time in the settings menu p 62 The number of a caller is not displayed Call is transmitted without caller s number e g an analogue call or the caller has switched off the caller ID function Short tones during a call A second call is being signalled Please refer to the section titled Making several connections p 23 to find out about possible operating steps or You have activated monitoring or handsfree operation A function does not work It is possible that the function has not yet been activated by your system administra tor Telephone cuts off prematurely when programming No key has been pressed for approx 60 seconds This will terminate every pro gramming procedure You also terminate programming if you answer a call during the procedure 78 Index 5 A Account code 61 Acoustic signal 51 Action cancelling 11 Additional functions 5 Anonymous 21 Answering a call 15 Answering machine 52 Asterisk 5 Audio 49 50 Automatic connection 58 B Basic principles 11 Block dialling 60 Blocking 39 Busy 21 C Call diversion to 34 Call during programming procedure 17 Call for partner answering 16 Call list 30 Call list calling back 31 Call list deleting 31 Call list symbols 32 Call number
38. ning functions call numbers to keys Assigning destinations to keys You can assign personal call numbers which you have stored in the directory to dis play keys Press the Menu function key V Scroll to the Directory menu item ox Confirm your selection V Select the desired directory entry e g by scrolling vw Confirm your selection V Scroll to the Edit menu item two Confirm your selection Select the desired level level 2 8 Press the desired display key The respective display flashes x Confirm the key we Accept assignment The desired call number is now assigned to this key 54 Customising your telephone Assigning functions call numbers to keys Function keys with an LED Your telephone has 6 programmable function keys with LED indication The LED shows you the current status of the key function e g you can see whether the corre sponding function is turned on or off LED display on function keys Function LED Call list to Entries flashing new entries Follow me here to Call diversion is active Forward unconditional to Forward unconditional is active Directory Paging Paging a group call number Call number Pick up Pick up group Account code to Account code is being used Do Not Disturb to Function active Switch out of group to Switched out of group Intercom Handsfree during call to Function active Headset to Headset active Switch gro
39. nly if the telephone is busy or only if the telephone is not answered within a specified time period You can also set this up for other telephones if you have the authorisation to do so Diverting calls for your telephone p 34 Diverting calls to your telephone p 34 Switch off divert call p 35 Forward unconditional p 35 Forward unconditional after time and if busy p 36 Deleting forward unconditional destination p 38 Forwarding calls for another telephone p 37 L The time that elapses before forward unconditional after time takes place is set in the system 33 Telephoning with ease Diverting calls IP Office Diverting calls for your telephone Press the Menu function key V Scroll to the Forward menu item x Confirm your selection V Scroll to the Follow me to menu item w Confirm your selection DEBA Enter the call number to which you would like calls to be diverted e g to 1234 If itis an external number you will probably also have to predial an external line code usually O w Confirm the number The status indication Follow me to 1234 appears in the display i You can also press an appropriate destination or partner key instead of entering the call number Diverting calls to your telephone Press the Menu function key V Scroll to the Forward menu item Confirm your selection F Scroll to the Follow me here menu item
40. not need to wait until the hold extension picks up the call 24 Telephoning as usual Making several connections Forwarding additional callers Someone calls you while you are on another call e g from 06975058 V Scroll to the Call from 06975058 menu item wo Confirm your selection You are connected to the second caller The first caller is on hold and cannot hear your other conversation Now you want to forward the additional caller e g to call number 1234 Press the Refer back function key fe ea Enter the number of the extension you want to connect the caller to in this example 1234 You can now announce the caller The first party is waiting V Scroll to the Transfer call to 06975058 menu item x Confirm your selection You will now be able to talk to the first party again Conference operation adding a party to a call During a call e g with 06975058 Press the Hold function key The other party is on hold 0 l9 Enter number of second conference participant When you are connected to this subscriber you can initiate the conference V Scroll to the Conference menu item wo Confirm your selection 1 Ending the conference Any participant can switch out of the conference Replace the handset f the third subscriber whom you are calling does not answer select the Return to subs menu item to return to the first participant 25 Telephoning as usual Making several connections
41. ontains additional information that will help you to make better use of the functions Additional functions Functions marked by an are not supplied as standard with your telephone Other functions may be disabled or depending on the system software not availa ble If you wish to use one of these functions please contact your system administra tor telephoning made easy You can make the following settings immediately or during your first telephone calls Adapt the Volume for ringing p 50 for the handset and the settings for Handsfree to your surroundings Adapting the contrast of the display p 50 to the lighting conditions where you are e Selecting which language p 52 should be used for all displays The langua ges available are English German French Italian Spanish and Dutch Saving frequently used call numbers in an individual directory p 42 You can modify the individual directory entries yourself Familiarise yourself with your telephone Important notes User manual in other languages Would you prefer to read these operating instructions in a different language Via our homepage http www avaya tenovis com you can access our document data base Look there to find out whether the language version you want is available for download Always dispose of old equipment correctly keep our environment tidy X Old electrical and electronic equipment marked with this symbol
42. ow appears press the Escape key twice D GB F I E NL appears Subsequently select your preferred language D GB F I E NL disappears once the language has been changed 10 Familiarise yourself with your telephone Basic rules of operation You can select and use most of the functions using the menu To make operation easier you can assign frequently used functions to the function keys Some keys have already been assigned functions in their factory settings Selecting functions in the menu Press the Menu function key V or F scroll to the desired menu item x Confirm your selection The selected function is displayed A submenu also appears in many cases You can scroll in the submenu just as you can in the menu u 1 You can find all the functions in the menu overview Cancelling or exiting an operation If you have made an input or parameter error a Press several times if necessary to cancel the procedure You then move up one menu level or go to the idle display l The following settings cannot be undone using the Escape key Changes to the assignment of function keys Settings that have been changed using the OK key The display helps you The displays guide you through operation step by step The display provides you with a great deal of information such as the status of your current connection The phone number of all external ISDN callers appears in the display assuming they
43. rnal callers brokering p 24 Forwarding callers p 24 Forwarding additional callers p 25 Conference 3 participants p 25 Conference several participants p 26 Connecting conference partners with each other p 26 23 Telephoning as usual Making several connections Consultation during a call Refer back During a call Press the Refer back function key The caller waits and cannot hear what you say 0 9 Enter the number you wish to refer back to Carry out refer back we f necessary disconnect the refer back extension V Scrollto the Return to menuitem x Confirm your selection You will now be able to talk to the first party again The other party is on hold L You can also call the refer back extension with a function key if it is set up as a partner key or is assigned to that extension number Destination key Switching between two external callers brokering If you want to speak with a call party e g 06975058 who has been put on hold V Scroll to the Back to 06975058 menu item tx Confirm your selection The other caller is now waiting Forwarding callers Your caller wishes to be connected to another extension Press the Hold function key The caller waits and cannot hear what you say 0 9 Enter the number to which you want to forward the call Replace the handset The hold extension will be connected to the first caller l You do
44. s the next higher menu level then appears on the display amp Clear Deletes the character above the marker If the marker comes after the last character the last character is deleted IP IF Arrow up down Moves the cursor up or down in the display W E Increases or decreases the volume or contrast gt F Arrow left right Moves the cursor to the left or right in the display amp x Enter Opens a selected menu item or confirms an input ew Switch level Activates the next level for the display keys Function keys 4 display keys below the display 6 user definable function keys next to the numeric block 6 of these with LEDs 5 fixed function keys Menu the key is well accentuated on the top handsfree monitoring mute switch off microphone redial and refer back L l1 The default assignment for the function keys is printed on the enclosed label strips Familiarise yourself with your telephone Commissioning the T3 IP telephone Please read and follow the following instructions regarding the commissioning of an IP telephone Connecting and registering the telephone p 10 Modifying language for the registering procedure and IP settings p 10 I P specific settings are described in separate chapters p 64 user manual Familiarise yourself with your telephone Commissioning the T3 IP telephone Connecting and registering the T3 IP telephone After connecting to the
45. s your message LI 1 Cut in is only possible within your system It must be enabled for your telephone and the target telephone If you require this option contact your system admini strator Ending the cut in Replace the handset or press the Escape key Anonymous 0 9 Enter the desired number F Scroll to the Anonymous call menu item w Confirm anonymous calling 2 Lift the handset Your call partner cannot see your number LI 1 Anonymous calling must be supported by your network operator 21 Telephoning as usual Call someone Paging Press the Menu function key F Scroll to the Paging menu item ww Confirm your selection 0 l9 Enter the call number or group number which you want to page 2 Lift the handset You can now carry out paging The individual subscriber or all the group members can now hear you i Instead of entering a group number you can also select a displayed group and confirm it via the OK key You will only hear the paging announcement in your handset after picking it up 22 Telephoning as usual Making several connections You can also accept another call while you are already on the phone Call Waiting p 61 You can speak to several parties alternately and switch back and forth between them as you wish You can speak with several callers simultaneously conference Consultation during a call hold p 24 Switching between two exte
46. sage on whether the selected network component was reached Deleting registration at the telecommunications system 1 Disconnect the telephone s power plug 2 Press and hold the star key 3 Reconnect the telephone to the power supply 4 You can release the star key once the idle display appears The telephone is now no longer registered at the telecommunications system 67 Add on equipment Links One special advantage your telephone has is its flexible link concept that offers you the option of adding various links to the basic equipment of your telephone Links are base inserts for T3 telephones You can connect two links to the T3 Classic at the same time The T3 IP Classic has one slot for links View of a link Bottom view Some links have only one Western sok ket l Information on installing links can be found in the respective operating instructions Links for T3 telephones Headset link For connecting headsets Links for IP telephones AEl Headset link AEI interface For connecting DSS modules Application interface for headsets Headset Link Application interface For headsets 68 Add on equipment The DSS Module A DSS module has 36 keys which your system administrator can assign according to your preferences DSS Direct Station Select The following options are availa ble to you Phone numbers of your partners Functions e g door call diversion etc 1 Keys
47. sary you have to predial an external line code for external calls For more information contact your system administrator Making a call with one key stroke Press the display key or function key for the desired subscriber 4 Lift the handset 1 You can find out how to assign a call number to a destination key in the section tit led Assigning functions call numbers gt p 53 to keys Redialling You can redial one of the last 10 numbers called Press the Redial function key F Scroll to the desired number e g 06975051234 3 Lift the handset 20 Telephoning as usual Call someone If the person you have called cannot be reached auto callback The internal number you have dialled is busy or nobody answers V Scroll to the callback menu item tx Confirm your selection A Replace the handset Your telephone rings as soon as the other line is free 2 Lift the handset when your telephone rings The other line is called automatically by the telephone system L n the case of external calls Auto callback is only presented as an option if the network provider and the system connection support it Joining another call cut in You call an internal extension The user already has a call You want to cut in on the call V Scroll to the Cut in menu item ex Confirm your selection All subscribers hear a cut in tone You are now included in the conversation and can give the subscriber
48. sfree ending a call p 29 Tips for handsfree monitoring and handsfree calling p 29 27 Telephoning as usual Telephoning without the handset Switch on monitoring handsfree during a call While telephoning with the handset lifted Switching to monitoring Press the Handsfree Monitoring function key LED lights up You can then hear the caller through the built in loudspeaker Switching to handsfree Press the Handsfree Monitoring function key again LED flashes The built in microphone is activated You can replace the handset and speak handsfree Adjusting the loudspeaker volume re w7 Press keys and LI l You can switch off the loudspeaker while monitoring by pressing the Handsfree Monitoring function key twice LED goes out Making a call with the handset on hook handsfree 0 9 Enter the desired number Press the Handsfree Monitoring function key LED flashes When the desired party answers you can hear them out loud and you can also talk to them with the handset on hook LI l The LED next to the function key flashes whenever you switch to handsfree f you want to make a handsfree call you can also select the number from the call list or the redial list 28 Telephoning as usual Telephoning without the handset Handsfree continuing the call using the handset During a handsfree call 2 Lift the handset LED goes out Handsfree ending a call Whil
49. tance connection Level 3 Loud connection purely digital or internal connection Level 4 When you have connected an additional loudspeaker Level 3 is normally the best setting if you are using your telephone s built in loudspeaker Do not disturb If you do not wish to be disturbed you can temporarily deactivate the ring tone Press the Do Not Disturb function key L I e f you have activated Do not disturb A caller is diverted to your voicemail if it has been activated You can still make internal and external calls without any restrictions even if you have activated Do not disturb 51 Customising your telephone Setting audio contrast and language Specifying the language Press the Menu function key F Scroll to the Settings menu item ox Confirm your selection V Scroll to the Display Audio menu item ox Confirm your selection F Scroll to the Language menu item x Confirm your selection The currently set language is highlighted F Select the desired language x Exit menu Your telephone will reset itself All display texts will now be in the selected language Activate voicemail If voicemail answering machine has been set up in your telecommunications system After activating voicemail all incoming calls are automatically diverted to voicemail after a certain period of time Callers can leave a message there Press the Menu function key V we Scroll to the Settings menu i
50. te Declaration of Conformity can be requested at the following Internet address http www avaya de gcm emea de includedcontent conformity htm or look for Conformity in the index CE Declaration of Conformity IP We Avaya GmbH 8 Co KG declare that the T3 IP Classic telephone complies with the basic requirements and other relevant rules in accordance with directive 1999 5 EU Radio and Telecommunication Terminal Equipment R amp TTE This telephone is designed for connection to Ethernet LAN interfaces of IP compati ble telecommunications systems from Avaya and complies with the fundamental requirements formulated in directive 1999 5 EU R amp TTE Avaya cannot guarantee successful operation of the telephone in LAN or Intranet environments in which no Avaya telecommunications system is present Declaration of Conformity Links When using links and DSS modules This link DSS module is intended for connection to T3 telephones and meets the fundamental requirements of EC directive 1999 5 EC Radio and Telecommunication Terminal Equipment R amp TTE The design of this Link DSS module makes it suitable for use with T3 telephones only Familiarise yourself with your telephone Important notes License Software License USE OR INSTALLATION OF THE PRODUCT INDICATES THE END USER S ACCEPTANCE OF THE TERMS SET FORTH HEREIN AND THE GENERAL LICENSE TERMS AVAILABLE ON THE AVAYA WEBSITE AT http support avaya com Licenselnfo
51. tem and confirm V Www Scroll to the Display Audio menu item and confirm F Scroll to the Voicemail menu item The current setting is displayed at the right hand edge of the line ex Change setting The new setting is displayed at the right hand edge of the line we Exit menu l Call diversion or forward unconditional settings are considered first before a call is diverted to voicemail f you have messages on your voicemail a Voicemail entry appears in the status menu The number of messages is also stated after this entry You can call up the voicemail directly via the status menu entry Please read the respective operating instructions to learn about voicemail opera tion 52 Customising your telephone Assigning functions call numbers to keys Functions p 73 which you often use can be assigned to display and function keys Call numbers can be assigned as destinations to display keys You can then execute the functions or dial the phone numbers simply by pressing the key You can assign partners to display keys or function keys The display or LEDs if pre sent will then inform you about the telephone status of each partner Assigning destinations to keys p 54 Function keys with an LED p 55 Labelling function keys p 56 i Please contact your system administrator if you want a specific function and dis play key assignment 53 Customising your telephone Assig
52. umber or external call number directly You can use the display keys to redial the 10 most recently called numbers and to dial frequently required numbers If an internal number is busy you can be automatically called back when the line is free again You can cut in on another call within your system if you have something urgent to tell one of the subscribers If you do not want the person you are calling to see who is calling you can call anonymously You can also page subscribers in your telephone system via the loudspeakers fitted in the telephones You can talk to individual subscribers or groups Making a call within and outside your telephone system p 20 Making a call with one key stroke p 20 Redialling p 20 Auto callback p 21 Joining another call cut in p 21 Anonymous calling p 21 Paging p 22 l Many telephone systems require a special dial code to be predialled for external calls the so called external line code You can obtain more information from your System administrator 19 Telephoning as usual Call someone Making a call within and outside your telephone system 1 9 Enter the desired number Lift the handset X You can of course pick up the handset first and then dial the number However in this case you cannot correct an input error f you have deactivateddirect dial you can correct input errors before dialling f neces
53. up state to Night to Group state Night Switch group state to Off to Group state Off Special key e g door Voicemail flashing New message LED display on partner keys Status of partner LED Free Off Busy On Being called Flashing 55 Customising your telephone Assigning functions call numbers to keys Labelling function keys All function keys are pre assigned with frequently used functions as a default Next to the rows of function keys you can insert corresponding labelling strips These can be found on the accompanying sheet If you change the assignment of the function keys you can use the spare legend strips on the sheet for entries in handwriting 56 Customising your telephone Changing general settings You can specify how your telephone normally establishes a connection This inclu des all settings that help you to telephone more conveniently e g automatic hands free when calling You can set the telephone to indicate another call while telephoning call waiting You can specify whether a call number is passed to the call partner For accounting purposes outgoing calls can be assigned an account code You can change the date time displayed on your telephone It is possible to temporarily switch yourself out of all the groups which you belong to You can also change the state of these groups Automatic handsfree when called p 58 Call number display for outside calls p
54. with LEDs 2 Label strips for legend You can connect up to three DSS modules Dialling with the DSS module 2 Lift the handset Press the DSS key for the desired subscriber The LED indicates whether the connection is free or busy Port LED Free Off Call Flashing Busy On L Instead of lifting the handset to start with you can also press the DSS key for the desired subscriber first and then lift the handset dialling with handset on hook 69 Add on equipment Headset You can connect a headset via a headset or AEl Headset link to your telephone the latter only for IP telephone Before making a call using the headset you have to activate it in the menu Activating headset p 71 Headset answering calls p 71 Continuing a headset call with the handset p 71 Continuing a handset call with the headset p 71 Finishing a headset call and clearing the connection p 71 Headset making a call p 72 i The links only correctly support the headsets which have been released for these links Caution Prevent damage to your hearing If you use a headset headphone on a continuous basis loud signals can cause damage to your hearing So always reduce the volume of loud calls to a pleasant value using the key 70 Add on equipment Headset Activating headset You have to have inserted a suitable link and connected a headset Activate
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