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Nov99 Bygones Manual Chapter Drafts

1. sesse 25 Ahnentafel Report 3 25 9 56 d eb ub b eu bebes iiiebbebhbeohe b 26 Register and Modified Register Number Systems eeseeeeeeeeeeeeeenn nee 28 Drop Chart with Combined Ahnentafel Henry Numbers eee 30 File with Family Group Sheet and Research Notes Together eene 34 Combined Nuclear Family amp Surname Locality Filing System esses 35 Bygones Research Extract w Doc File Name Layout sseesseeesseeeeeee 40 A Bygones Window with Status Area eesssssseeessseeeeeeeeeeenee nennen nennen 47 Ligure 17 A Find Search Request et ect e ee eerte 49 Eigure 18 Find Results enccsnsesssCeaBSCegteBSeeRSIqeugdud uses 50 Fisure 20 Sort WIDdOW 5o ect ee eee eeu tse at et ette ede totes 53 Figure 21 Import Field Mapping Window esee nennen enne hnneee nnne 54 iv Bygones 9b User s Manual Acknowledgements Bygones in large part was created because of the influence and ideas many other people have shared with me I would like to thank some of the many people who have contributed to the creation of Bygones First since Bygones started out by adapting the genealogical paper note keeping forms I used to a FileMaker Pro database when I got a laptop computer I would like to thank the people who helped me get my paper note keeping and filing system in place when I started doing genealogy I would like t
2. eese 24 Organizing Family Data 2 cited ette e pet Ree atoes 25 Genealogical Numbering Systems eese eene e nnne rennen eene 25 Ancestor AN eA a O yS E 5 debe beef cafa olet Fa dete T Rn fedes fe Biss 26 Descendant Numbering Systems sssccccsssonccressonsetesssoseesessoseessssotecnscsecsenssuscseesssseteerssssesene 27 Combined Ancestor and Descendant Numbering Systems esee 29 Organizing Research Notes and Documents eseessseeeeseeeeeee eee eene eene nennen nennen 30 Benefits of the Bygones Note Keeping System eessseseesseseeeeeeeeeeeee eene 31 Filing System for Genealogical Research Notes and Documents eene 32 Common Genealogical Filing Systems for Research Notes and Documents eese 32 Numbering Systems for Documents and Extracts in Your Genealogical Files 35 For Further Reading uten RUSO uui 36 Chapter 6 How to Use Bygones With Different Filing Systems eeeeeeeeeeeeenn enn 38 Two Categories of Piling Systettis o a aaa a oie edet pret restet sh pases ie EE c dub eda ec oce esae doce siae cbe e edue e dod 39 Numbering Systems for Documents and Extracts in Your Genealogical Files 42 Bysgones Document Labels aas 43 SUMMALY enna a a a endum nen uedpueduewpaue ceu 44 Chapter 7 Using the Bygones FileMaker Pro Run
3. records or research extracts that had been entered after that date In order to find only the records that had copies made I might also enter yes in the Document No or Copies field if I used that field to enter Yes or No to indicate whether I made copies or not If I used the Document No or Copies field to enter document numbers when I found a document I might enter 1 999 in that field to find records that contained a document number in that field After I have entered my find search criteria I would click on the Continue button in the status area to perform the find and return me to the document label layout If everything looks correct you can then put a sheet of labels in your printer and print out the labels Summary So to recapitulate in the Bygones Research databases there are five fields that can be used to make the Bygones note keeping system work hand in hand with your genealogical filing system These five fields are 1 The Log File field 2 The Extract No field 3 The Document No or Copies field 4 The Document File field and the 5 The Event Date field All Bygones users whichever filing system they use should enter a research Log File name and an Extract Number for each extract they fill out so that all Bygones extracts can be referred to by a unique research log file name extract number This gives the user a way to quickly refer t
4. An symbol is a wild card symbol for only one character For example jo n would find John Joan etc If you put quote marks around text the whole text string is searched for For example if you entered the search John Sorenson in quotes only field that have the text string John Sorenson with those two names together will be found 52 Bygones 9b User s Manual Chapter 3 Using the Bygones FileMaker Pro Runtime Database Program oy Typing an exclamation mark in a field finds records that contain duplicate information in that field Typing two forward slashes in a date field will search for fields with the current date in them Typing a question mark in a date or time field will find records that have an invalid date or time in the field To find all the records in your database after you are done with a Find search use the Find All command in the Select menu Sorting Records You can use the Sort command in the Mode menu to sort your records in various ways For example if you would like to sort your research records in a Research database by the Event Date or Search Period field in order to print a Chronological Research Extract you could sort based on that field You may sort your records based on multiple fields at the same time For example in your Index database you could do a sort based on the Surname Given Names and Birt
5. Article Serial Vol Mo Year pages Unpublished Descriptive Document Title Dates Numbers General Record Title Acquisition Info location ref format Repository Family Hist Liby SLC UT Format microfilm Call 27 092 Indexed Yes No Notes on Source Search Results Search Result Summary Found Event Date or Search Period 1934 02 18 Doc No or Copies Made Yes YYYY MM DD Research Notes Comments in square brackets are those of the researcher they are not in the original source L D S Church Historian s Office Obituary Index File to the Salt Lake Tribune and Deseret News as of 31 December 1970 Salt Lake City L D S Church Historian s Office 1971 Microfilm copy by the GSU on FHL 821 681 Pettit Walter Wilding 22 dies Sunday Feb 18 1934 Salt Lake Des News 1934 Feb 19 p 5 sec 2 Deseret News Salt Lake City Utah 19 Feb 1934 Section 2 Page 5 Obituary of Walter Wilding Pettit Walter Wilding Pettit 22 of 624 West First North Street died in a local hospital Sunday at 1 a m of pneumonia He was born at Rexburg Idaho February 24 1912 ason of Charles and Eva Wilding Pettit Surviving are his mother now Mrs Eva Wilding Pettit Emery his stepfather Fred Emery his widow Mrs Phyllis Haselman Pettit and the following brothers and sisters Lorenzo Pettit of Pleasant Grove Adelbert Pettit of Seattle Richard W Pettit Mrs A M Thompson and Mrs Florence Koer of Salt Lake Fune
6. 37 Bygones 9b User s Manual Chapter 6 How to Use Bygones With Different Filing Systems As is mentioned elsewhere Bygones is a genealogical note keeping system A note keeping system the forms and methods you use to record research notes needs to work hand in hand with your genealogical filing system the system of rules by which you divide and organize your research notes into logical manageable groups Bygones is designed so that it can be used with a large variety of genealogical filing systems so Bygones users aren t limited to one filing system However to use Bygones you do need a filing system that 1 divides your research notes up into files of logical groups and that 2 numbers the documents within those files This chapter discusses how to use Bygones with different filing systems and document numbering systems Which ever filing system you Bygones assumes that you will at least keep and file 1 Research Logs which record both positive searches where you found something and negative searches where you didn t find anything and 2 document photocopies which have resulted from positive searches To use Bygones you should fill out a research extract in a Research database for every genealogical search you do including negative searches for which you did not find anything Each research extract should be assigned to a research Log File When you print out research logs from Bygones which ar
7. Format menu Record Type Marriages Locality Utah Salt Lake Co Search Check the Salt Lake Co UT Marriage Index for the reference to Objective Farrer and Phyllis M Haselman Kelley The FHL doesn t have 1 amp names searched late Source Information Full Source Citation 1887 1987 Salt Lake Co Utah M Y Mode pop up menu Status area control icon Figure 16 A Bygones Window with Status Area 99 99 The button in the upper left corner which in the illustration says RsrchEx tract is the layout pop up menu Click and hold down the mouse button on it to switch between different layouts in a database The index card book below the layout pop up menu allow you to select the specific record you would like to view and work with You can click on the index card book to change the displayed records one at a time or you can use the sliding bar on the right side of the index cards to quickly go to any specific record Or you can do a find to locate and display a desired record Below the index cards is some information about the database and the records being viewed Here it shows that there are 12 records in this database but that a find search has been performed which resulted in 2 records being found It also shows that the records have been sorted The 1 by the index cards shows that we are presently viewing and working with record 1 of the current found records 47 Bygones 9b User s Manual
8. Getting Started With Bygones Note that after you initially open these various databases that you can quickly switch between them with the Windows menu of the Bygones program 6 Return to the Research database using the Windows menu when you are ready to enter some research notes in the Research database 7 Create a new research record or blank extract by clicking on the New Extract button 8 Hil out the fields of the research extract for the search you are doing You should fill out a separate Research Extract for each search you do Detailed instructions for filling out a research extract can be found in the Using the Research Database chapter 9 Ifa search results in a photocopy being made note the extract or document number and perhaps the file name on the document photocopy 10 When you get home you can print out your research extracts research logs and if you would like document labels to put on your photocopies Then you can file them in your paper files The research logs and document labels are created from the data you input in the research log layout They are merely different layouts or views of that same data You can also view your research notes as a research log on your computer by viewing the data through one of the research log layouts 11 You can use the Find search feature in the Mode menu to quickly find any research extract or set of research extracts that you woul
9. Sources Locality RecTypes Contacts LogFile and depending on your filing system the DocFiles database Most of the supporting database are very straight forward and easy to understand Research Databases The primary databases of Bygones are the Research databases These are the databases that will contain your research notes You may enter all your research notes into one large Research database or you can make multiple copies of the Research database For example you may want to split your research into paternal and maternal Research databases to make the databases smaller and quicker to work with You could divide your research files by surname or you could make a corresponding Bygones Research database for each separate paper genealogical file you keep if you would like You record your genealogical research notes in Bygones by filling out a research extract in one of your Research databases for each search you do This creates a database record for each genealogical search you do After you have done this you can view and print out the information on your searches from Bygones in several formats including research extracts standard research logs chronological research logs locality and record type research logs and on document labels that can be put on your document photocopies And you can use the find search and sort features of Bygones to harness the power of your computer in helping you review an
10. ah Browse Figure 18 Find Results You use the Find mode of Bygones to search your database and find the records you want To do this first switch to the Find mode as described in the above section on Modes Your screen will look much like the Browse mode but now each of the fields of your layout can be used to enter search criteria rather than enter a new record If the gray status area is also open you will also notice it will change slightly to show some different search symbols and options Enter your search criteria in the appropriate fields and then either click on the find button or the continue button if you have initiated the find with a button on a layout in the gray status area or press the enter key on your keyboard to perform the search Bygones will find the records that have the words number or dates you specified in the fields you specified and will return you to the Browse mode to view the found set of records If you check the Omit check box in the status area Bygones will omit the specified records and find all the records that do not have the search criteria you entered You can enter multiple find requests if you would like before clicking on the find button Doing this creates what many people refer to as an OR search as opposed to an AND search For example if you want to find research extracts that have both 1 Phyl in the Search Ob
11. field or the Event Date field from the extract or research log to see where to find the photocopy in your paper files 9 For numbering system 2 By Document Numbers you input a document number in this field if you make a photocopy or you type in None if you don t make a photocopy If there is a photocopy you label it with the document number and refer to that document by that number These numbering systems are also discussed more in the next chapter Note that Bygones can print out Document Labels to put on your photocopies that show a the log or document file name that your document photocopies will be filed in b one of the above numbers or dates that you will refer to that document by and c the source citation For Further Reading Many genealogy books briefly discuss various ways to organize and file your research notes The Sources on Genealogical Note Keeping and Filing Systems portion of the bibliography of this manual lists some of the many books that discuss genealogical filing systems with some brief notes on the note keeping and filing systems they suggest You may want to look at the bibliography to see if one of those filing systems and books sound good to you Two excellent books that discuss some genealogical filing systems in detail with a lot of good suggestions are Carmack Sharon DeBartolo Organizing Your Family History Search Efficient amp Effective Ways to Gather and Protect You
12. it is also easy to line up text in columns by using the space key if you would like 48 Bygones 9b User s Manual Chapter 3 Using the Bygones FileMaker Pro Runtime Database Program Entering Information in Bygones Fields There are basically two types of field input formats in the Bygones database layouts 1 those with pop up menus and 2 those without pop up menus To enter data in a field without a pop up menu simply type the information you want to enter and then hit the tab key to move to the next field Entering data in a field with a pop up menu is different When you first go to a field with a pop up menu by hitting the tab key to get to it or by clicking on it with the mouse you will be put in the pop up menu If the pop up menu contains the data you wish to select or enter you can 1 start typing the first few letters of that text to select the appropriate text 2 use the up and down arrows to get to the text you want to select or 3 use the mouse to click on the text you want to select After you have selected the appropriate text 1 hit the enter key or 2 click on the text with the mouse to enter that text in the field and move to the next field If the pop up menu does not contain the text you wish to enter in the field you can exit the pop up menu by 1 hitting the Esc or Del keys on your keyboard or 2 clicking in the field with your mouse You can then type the data you wish to enter in the field
13. switch between modes Working with Bygones Windows Figure 14 shows a sample Bygones window in order to illustrate some of the control and navigation features in a Bygones window The gray area in the left side of the window is called the status area It may be toggled on or off by clicking on the status area control icon in the bottom left hand portion of the window It is the icon that looks like a computer window with a gray area on the left To the right of the status area control icon is the mode pop up menu It can be used to switch between the browse find and preview modes of Bygones To the left of the status area control icon are the zoom control buttons which can be used to magnify or reduce the displayed view If you want to read the small print brief Citation Guidelines on the Research Extract form you can click on the magnify button to be able to read them on the screen Note that the name of the current database is shown in the top title bar of the Bygones window If you have multiple Bygones databases open at once you can quickly glance at the title bar to see which database you are in Title bar with database name E Layout pop Bj Research fp3 up menu RisrchEs New Extract with layout name 2 Source No Source Name Research Extract LogFile Haselman Phyllis amp Hu Book Type Your Hame gt Extract No 1 Da and address etc here If you need 5 lines set the font to 10 pts vv
14. Bygones it is recommended that you open and print the Bygones User s Manual If you will be using Bygones reading the applicable portions of the manual and having it available in printed form to refer to when you have questions will help you quickly learn how to use Bygones The Bygones User s Manual comes in a Portable Document Format PDF file that can be opened printed and read with Adobe s Acrobat Reader The name of the PDF file of the Bygones Manual is BygnsMan pdf It will be in the Bygones folder on your hard drive after you have installed Bygones Of course you may also read it on your computer screen with the Adobe Acrobat Reader program if you prefer Adobe s Acrobat Reader is a freeware program that can be downloaded from their web site at http www adobe com prodindex acrobat readstep html If they change this URL address try their main page at http www adobe com Many computers come with Acrobat Reader preinstalled and it can also be found on many CD ROMs for commercial software programs you may have bought if the program included some documentation in PDF files If you do not already have Adobe s Acrobat Reader installed on your computer obtain it from one of the above sources and install it on your computer Then open up the BygnsMan pdf file in the Bygones folder with Acrobat Reader Then choose the Print command from the File menu of Acrobat Reader to print the Bygones User s Manual You may w
15. Started With Bygones 4 Goto the old Bygones databases that you will be importing data from and select the Find All command from the Select menu When you import records from one Bygones FileMaker Pro database to another Bygones FileMaker Pro database only the records in the current found set are imported So this step ensures all the records from the old database will be imported into the new databases 5 Now open the new database and select the Import Export Import Records command from the File menu 6 In the Open File menu select the name of the file you wish to import records from 7 Inthe Import Field Mapping window select the View by Matching Names option Then make sure that the radio button in the lower left hand corner is set to Add New Records Look over the names of the fields in the Import Field Mapping window to verify that the information from the various fields will be imported correctly then click on the Import button 8 Inthe Import Options window make sure the Perform auto enter options while importing is not checked and then click on the OK button 9 Bygones should then import the data from the old database into the new database Using Multiple Research Folders Bygones is a set of related databases Many of them work together while some can be used independently The use of many of them is optional but at minimum you should be familiar with and use the Research d
16. This chapter gives a concise description of a good system of genealogical organization For note keeping they suggest you keep a research log or calendar for each person listed on your pedigree charts They use a numbering system to file family group sheets research logs and documents by The numbering system they use corresponds with the numbers on cascading pedigree charts E g 2 4 the family of person 4 on cascading pedigree chart 2 Chamberlin David C The Conceptual Approach to Genealogy Bountiful Utah Heritage Quest 1998 Mr Chamberlin uses a computer database program to extract and index his research notes and family information In this book he explains in detail his system of organization and how he sets up his databases as well as general principles of collecting analyzing and organizing your research He 56 Bygones 9b User s Manual Index also discusses widely accepted ancestor and descendancy numbering systems as well as his own numbering systems Church of Jesus Christ of Latter Day Saints A Guide to Research 3 edition Salt Lake City The Church of Jesus Christ of Latter Day Saints 1994 This brief pamphlet suggests organizing family group sheets in alphabetical order by the husband s name and then filing notes research logs and copies of documents behind the related family group record Cosgriff John C Jr and Carolyn H Cosgriff Note Keeping and Organization Chapter in Climb it Right a Hi
17. between each generation For example you would use 1 3 6 10 2 rather than 136 10 2 This is an easy number to read but it has the disadvantage is that it uses up more space than if the nothing is put in between the generations The Henry numbering system only numbers blood descendants but many people add small letters to a number to refer to spouses of blood relatives For example the first spouse of 136 10 2 would be 136 10 2a or 136 10 2 a the second spouse 136 10 2b or 136 10 2 b Mr Jacoby also used small Roman letters in this manner to refer to spouses One advantage of the Henry numbering system over the Register or Modified Register numbering systems is that it is more flexible than the Register or Modified Register numbering systems when additional research extends more descending generations If additional generations are added additional numbers are created for those people by adding more digits without having to renumber other relatives whereas in the Register or Modified Register System many people have to be renumbered when more people are added to genealogies However if additional research uncovers previously unknown siblings in contrast to children of known siblings many people may also have to be renumbered in the Henry numbering system also So when it comes to deciding whether to keep family files organized alphabetically or by a genealogical numbering system you may want to consider this Another nice aspect of the Hen
18. census for the John Haselman family in my John Haselman family research folder At any rate the important thing is that you have a logical system that you like understand and use After you decide on a filing system you might want to type up a short explanation of your filing system and place it at the very front of your files That way you can refer to it to be consistent and if anyone ever inherits your files they will also be able to quickly understand the organization and hopefully the value of your research files Bygones can be used with almost any filing system but you should have some filing system in place or in mind before using Bygones because some of the fields you need to fill out in Bygones will be referring to the files in your filing system Haselman John b 1878 Banks Lucy Melvina b 1880 Haselman John b 1771 Fraas Euphrasia b 1767 Haselman Franz b 1835 Fischer Philomena b 1845 Haselman Utah Haselman Figure 12 Combined Nuclear Family amp Surname Locality Filing System In the Bygones Research databases you assign each research extract to a genealogical log file This should be the file that you will file your research logs and extracts by Then you can either use that same file name to file your document photocopies by or you may assign document photocopies to a second set document files This is done as follows 1 Each Bygones Research Extract has a Log File field Enter the name
19. extracts for your negative searches your paper files will contain a complete back up of the research data in your computerized databases If you do this it is easiest to also use the extract number to refer to and file the corresponding document photocopies by To file in this manner you would a print all your research extracts b print a research log c interfile your document photocopies along with their corresponding research extracts and d file your research log in front of your research extracts and photocopies in a manila folder or 3 ring binder The research log can then be used as a table of contents to your paper extracts and photocopies The one downside of printing out every extract is that it generates thicker paper files than if you only keep a printed record of your negative searches on your research logs By a Document Number A document number is a consecutive number that is assigned according to the documents photocopies filed in a particular file For example say that you have a Haselman John file You do two searches but both of the searches were negative you didn t find anything The research extracts for these two searches would be assigned extract number one and two but you would not assign any document numbers for these searches because neither resulted in a document photocopy being made Now lets say that you did two more searches and both were positive you found what you were looking for and made
20. into them can also be used to create time lines The Bygones TimeLine database can look up much of the information it needs from your Research databases without you having to retype or copy and paste that information again The Scans database is for people who want to include scanned copies of their documents in Bygones You will need to use a separate program to scan the images After you have used another program to scan and save a digital copy of your document you can import or copy and paste the scanned images into a Scans database The Scans database can look up the citation information it needs from its corresponding Research database And you can view the document scans entered in your Scans database from your Research databases The Index database discussed in the next section also looks up information from your Research databases Index Databases The Index database can be used to index every name and event in your genealogical research files You can use this database to index both paper and computerized genealogical files Since you can search every name you have input in a Bygones Research database you often will not need to use the Index database However if you are doing a surname study or similar research project where you are extracting a lot of information on a lot of people the Index database can be a powerful tool to help you keep track of all your found information and help you figu
21. of the file or 3 ring binder that you will file that extract and or the research log it will be noted on in this field For example if you keep and file your research logs by nuclear families enter that family file name in this field If you keep and file your research logs and extracts by surname locality files enter the surname locality file name 2 There is also an optional Document File field which you may use if you file your document photocopies by a separate filing system than you keep your research logs by For example if you keep your research logs by family groups but file your documents by document type as Census Marriages etc you should use this field However if you file both your research logs and your document photocopies in one filing system you should not use this field or the layouts which use this field The set of research extract and research log layouts that use this Document File field all have w Doc File Name in their names Numbering Systems for Documents and Extracts in Your Genealogical Files As mentioned earlier numbering the documents and research extracts within your genealogical files gives you a way to refer to index and quickly retrieve your documents Bygones is designed to work with the following three numbering or date systems 1 By Extract Search Number Each research extract you fill out whether it is a positive or negative search is given an extract number If
22. s options are set in Windows your computer may or may not actually display these extensions Macintosh computers don t actually need the byg extension on their files but if they ever want to share their research files with Windows users or use their databases on a Windows computer they should leave those extensions on for cross platform compatibility Note that in this manual the databases are usually referred to by their names without the byg extension Since each Research subfolder will contain databases with the same names Research Index etc you should only open and work with the databases in one Research folder at a time When you want to close one Research database and all the other opened databases in a Research folder in order to open a different Research database you can use the Close All Research Folder Databases in the Open menu to do so Then you can use the Open File command in the Open menu to open the new Research database you want to work with The Close All Research Folder Databases command is only available when you are in a Research database Although you can give the Research folders descriptive names as Paternal Research Haselman Research etc note that YOU SHOULD NOT RENAME ANY OF THE BYGONES DATABASES If you do the databases may not work together properly their relationships may be broken and some of the buttons in the databases and some of the commands scripts in the
23. the Bygones icon to start Bygones The first time you run Bygones it will install some system files it needs After it has installed those files the Bygones database program will start and open the Start database The Start database is a blank database from which you can open the specific Bygones database you wish to work with From the Start database open the specific Bygones database you want to enter data into usually a Research database by either clicking on one of the Open buttons in the Welcome layout screen or by selecting the Open File command from the Open menu You will then be ready to start using Bygones If you need to install Bygones on a computer without an internet connection or high capacity removable drive you may use WinZip or a similar program to 1 zip and span the BygInstl exe file onto several floppy disks 2 and then unzip and recombine the spanned file onto the hard drive of the computer you wish to install it on You will then have the BygInstl exe file on that computer and can install it according to the instructions in the above paragraph You can get a copy of WinZip from Nico Mak Computing s websiste http www winzip com For instructions on how to span a zip file onto several disks open WinZip s help index then locate and double click on the word spanning Note that installing unzipping Bygones merely installs it onto your hard drive in a Bygones folder It does not
24. the appropriate research folder that you would like to enter research notes into fi Research fp3 olx Layout pop up menu B FisichEx New Extract with layout Source No Source Name namg Research Extract LogFile Haselman Phyllis amp Hu Book Type Your Hame E Extract No 1 Da and address etc here Record Type Marriages If you need 5 lines set the font to 10 pts w ag Aia Format menu Locality Utah Salt Lake Co Status Search Check the Salt Lake Co UT Marriage Index for the reference to area a Objective Farrer and Phyllis M Haselman Kelley The FHL doesn t have i amp names searched late Source Information Full Source Citation 1887 1987 Salt Lake Co Utah M gt Status area control icon Figure 5 Bygones Window with Layout Popup Menu 4 Goto one of the Research Extract layouts in your Research database if you are not already in one Do this by selecting a layout with Research Extract in its name using the layout pop up menu in the upper left hand corner of the Bygones window If you can not see the gray status area on the left toggle it on by clicking on the status area control icon in the lower left hand corner 5 You are now basically ready to start inputting research notes into Bygones However you may first want to open up some of the related supporting databases that the Research databases use and work with and enter some information i
25. the bottom portions of the letters appear at the top of the next page I have tried to minimize this but with different computer and printers having different fonts I haven t been able to eliminate this problem 2 Although the font size for the text of the Document Labels layouts in the Research database has been set to 9 points if the text in the Source Citation field has been formatted e g a book title has been made italic in this field in a research extract layout that displays the source citation in a 12 point font the font size of the formatted text overrides the font size set in the Document Labels layout If the source citation is long this may result in part of the citation not fitting on the document label 3 In the Windows version of Bygones font formatting italics bold etc is lost when copying and pasting text between Bygones and other computer programs 55 Bygones 9b User s Manual Select Annotated Bibliography Sources on Genealogical Note Keeping and Filing Systems Many beginning genealogy books briefly introduce genealogical note keeping forms and filing systems Here are some books that go into some detail on these topics or that present unique suggestions for organization My comments here are generally only on the book s coverage of research note keeping and filing systems although these books may also cover many other topics Most of these books also address using and organizing pedigree charts
26. the various layouts of a Bygones Research database Within the Research database there is only one record for each search you have done But you may view work with and print your research records in several formats or layouts Specifically some of these various layouts are 1 Research Extract layouts which show only one record or search per page or on multiple pages if needed but which show almost every field in your records 2 Research Log layouts which only show one line of information per record or search by only displaying a few of the fields of each record and there are 3 Document Label layouts which are used to print a the file name b the extract or document number and c the source citation on an address label that can then be put on a document photocopy Each of these layouts are merely different views or interfaces to the same database records Again layouts can be used to 1 enter and edit your data 2 browse or view your data 3 perform a find search on your database records and to 4 print out your data Of course the fields you will have access to for each of these functions will depend upon the fields displayed in the layout you are using You switch between various layouts in a Bygones FileMaker Pro database by using the layouts pop up menu in the gray status area in the left side of your Bygones database windows See figure 14 below You can toggle the status area on and off by clicking the sta
27. type the locality information on where you access it etc into the Sources database Then in your Research databases you can select Ancestral File from a pop up menu each time you check that source and your Research database will automatically enter the full source citation as well as the other information you have entered in the Sources database about that source If you will only be using a source once you can just input the 16 Bygones 9b User s Manual Chapter 1 Getting Started With Bygones information on it directly into a research extract in a Research database without entering it in the Sources database You can also enter text templates for sources in the sources database For example you could type in some text census headings for the 1850 census in it Then each time you extract an 1850 census your text template for that source will be placed in the Research Notes area field of your research extract record You can also use the Sources database as a personal union catalog to enter and keep track of information and call numbers on sources at various locations that pertain to your family history research Many of the other databases the Research databases look up information from help you be consistent in inputting data The RecTypes Record Types database contains names of your categories of record types e g Census Births Marriages Deaths etc The record types you enter i
28. who use a Dual Filing System should also use the Log File field in their Research databases to specify which research log a genealogical search belongs to And they should also enter the names of the research log files in the LogFiles database However if a search also results in a document photocopy being made they should then use the Doc File field to indicate which document file a document will be filed in If a search is negative they should just leave the Doc File field blank or enter N A or something similar They should also enter the names of their document files in the DocFile database People who use a Dual Filing System should use eA SUE S the Research Extract and Research Log layouts in RerchLog 25 margins RerchExtret 5 margins RsrchLog 5 margins RerchExtret 75 L 25 R margins RsrchLog 75 L 25 R margins RerchExtret w Doc File Name 5 margins RsrchLog w Doc File Name 5 margins Doc File Table of Contents 5 margins Document Labels by Doc File amp No 1 x 2 5 8 Document Labels by Extract No 1 x 2 5 8 Document Labels by Document No 1 x 2 5 8 Document Labels by Event Date 1 x 2 5 8 Chronological RsrchLag 5 margins Locality amp Record Type RsrchLog 5 margins Multiple File Rsrch Log 5 margins Multiple File Locality amp Record Type Rsrch Log Indexed Names from Index DB Scans from Scans DB Time Line Entries from TimeLine
29. your research log and c your document photocopies and or research extracts 2 By the Ahnentafel Ancestor Number of the Head of the Household also called a Pedigree number and or Sosa Stradonitz number or another genealogical numbering system Usually in these systems one file includes one nuclear family as in option 1 above But here the files are filed numerically by the numbers rather than alphabetically by the name of the head of household So your closest ancestors are filed at the beginning of your files since they have the lowest Ahnentafel Pedigree numbers Ahnentafel or pedigree numbers only apply to direct line ancestors however So if you want to do research on some of your collateral relatives you would then need to use combined Ahnentafel Henry numbers 3 By Surname and Locality and or just by Surname For example your Thompson IL Cook Co would have all the searches you did in Cook Co IL for any of your ancestors having the surname Thompson If you have a surname that you don t do much research on e g a surname of a collateral line you may have one folder for that surname without also dividing it by locality Or if you have a source that covers multiple localities as a family history you may also use a general surname folder to file itin Your files would be filed alphabetically first by surname and then by locality for that surname if applicable See William Dollarhide s Managing a Genealogical Project for a d
30. 54 Record Type marriage s Locality 1 x Search walt phyl Requests objective poy amp names searched Omit Source Information Full Source Citation Symbols z C tation Exam pkz Boat Pakhar Tre Cis Publisher Year mages Serial Au har Article Serial Val Ma Year pages Find Unpublished Descripive Document Tik Dae um bers General Rocard Tik Moquisiian Ira loczkian ref farma 100a Find gt Figure 17 A Find Search Request 49 Bygones 9b User s Manual Chapter 3 Using the Bygones FileMaker Pro Runtime Database Program ij Research fp3 RsrchEx v Research Extract oO File Haselman Phyllis amp Husbands Steve Adair E Extract No 7 Date Searched 12 5 1997 P O Box 540078 R rd T i North Salt Lake UT 84054 gend Typa Mariaga Locality Utak Salt Lake Co 1 3 Search Getthe 1933 marriage of Walter Pettit to Phyllis Haselman Been Objective 9 y amp names searched igi Source Information eo Full Source Citation 1333 Marriage ofVValter Pettit to Phyllis Haselman Salt Lake EE Loro Te Ch Pale Yar ing County Utah Marriages Book 166 Certificate No 56247 Salt Serial Aahar Adick Sevial Val Ma Year mages Lake County Utah County Clerk microfilm copy by the Unpublished Descripive D ni Tik Dagh um bers j i General Record Tile Acquisiom Ifa llocation eif armat Genealogical Soziety of Utah FHL 429 1 44 100
31. Chapter 3 Using the Bygones FileMaker Pro Runtime Database Program Views In Bygones there are two different views that can be used when you are viewing and printing records One is the Form View and the other is the List View The Form View will only show one record on your screen at a time The List View will show as many records on the screen as it can In the Bygones databases many layouts are designed specifically to be used with one these views For example in the Research databases the Research Extract layouts are meant to be used in the Form View so that only one research extract is shown at a time The Research Log layouts on the other hand should generally be used with the List View so that many records can be shown on the screen at once If you are in layout that looks like it should show many records on the screen but only one is shown remember to switch to the List View for that layout If you can see multiple records on your screen but only one will print out it is probably because you have used the print current record option in the print window rather than the print records being browsed option Many Bygones layouts have some fields displayed in the header of the layout The header is the area that is printed at the top of each page printed from that layout Note that you can only enter edit and find search data in the fields of the header when you are in the Form View You can not access fiel
32. DB User s Guidelines About Bygones Figure 14 Research Database Layouts the Research database which include w Doc File Name in their name since they show the Doc File field They can also use the Doc File Table of Contents layout to print table of contents for their document files For people who use a unified filing system their research logs act as their table of contents to the documents in their folders People who use a Unified Filing System should not use the DocFiles database or the layouts in the Research databases with w Doc File Name in their titles The first three sets of Research Logs and Research Extract Layouts in the Research databases are for people who use Unified Filing Systems The only difference between them is how the margins are set up The layouts with quarter inch margins can also be show a little more text for some fields than the layouts with larger margins The first Research Extract and Research Log set has quarter inch margins in order to fit a lot of information onto one page The next set has half inch margins for people who like some white space on their page or for people who have printers with minimum margins greater than a quarter inch The last set has three quarters of an inch left margins and quarter inch right margins It is for people who will hole punch their sheets on the left and keep them in a three ring binder The first two sets of layouts sho
33. E Camping Reading Ham Radio Soir hake Cay Sait Lake Couary Utah Ee Lucille Haselman 1 Sep 1908 Salt Lake Cay Sali Lake County Utah 18 New 1904 a 19 Nov 192a Willacd Bemard Secrest Salt Lake Cy Ussh Branct Jed Cour Salt Lake Cry Sah Lake Co Uia Salt Lake Cary Salt Lake Coury Uuh Occupation a Tarne Religion LDS Spouse Mary Elizabeth Liewelys Mamage 28 Oct 1933 Salt Lake City Salt Lake Ca Unh Family Group Sheet 1907 Marriage of John Haselman to Lucy M Banks Salt Lake Co Utah Marriages Book 13 License No A 5010 microfilm copy by the G S U FHL 429 068 Sich Pario Get the 1907 mariage o John Haseiman to Lucy Banks NOM 2 Note the newspaper extract for John Found Haselman s amp Lucy Bank s marriage August 3 1907 Proposal Latter from John Haselman to Lucy Banks in the possession of Jeanie Haselman Timm Salt Lake City the passession of Jeania Faselman Timm Salt Lake City UT Quorum Salt Lake Stake Church of Jesus Christ of Latter Day Saints Salt Lake City Salt Lake Latter Day Saints original in the possession of Jeane Haselman Timm Salt Lake City U 3 oo November 1901 Missionary Note he 1901 Missionary Certficate Found the 1901 Missionary Certificate Found x of John Haselman for his circa of 1901 1905 L D S mission to Samoa original in the possession of Jeanie E 730 Haselman Timm Salt Lake City
34. Found Copies Doc Srch Period 1933 06 24 8 1934 02 18 Bygones 9b User s Manual Chapter 2 Installing Bygones System Requirements The system requirements to run Bygones on a Windows computer are Windows 95 or later or Windows NT You will also need an Intel compatible 486 33 or faster computer with at least 8 MB of RAM and 5 MB of hard disk drive space for Bygones plus additional hard drive space for your research files To run Bygones on a Macintosh computer you will need a Macintosh Power Macintosh or compatible computer running System 7 1 or later at least 4 MB of RAM 8 MB recommended and 8 megabytes of hard disk space Installing Bygones on a Windows Computer By installing and using Bygones you agree to be bound by the terms of the Bygones license the text of which is listed in the ReadMe txt file that comes with Bygones and in the Bygones License section later in this chapter Please review it before signing your name to it by installing Bygones You may obtain a copy of Bygones from http home utah inter net bygones index htm The Windows version of Bygones comes in a self extracting zip file BygInstl exe To install or actually unzip the Windows version of Bygones onto your hard drive double click on the ByglInstl exe icon Unzip its contents to a folder named Bygones on your hard drive After you have unzipped it open up the Bygones folder on your hard drive Then double click on
35. Lillian Coleman ii Winifred Coleman 11 ii Winifred Coleman iii Catherine Elizabeth Coleman 12 iii Catherine Elizabeth Coleman 3 Lucy Melvina Banks 8 Lucy Melvina Banks Married John Haselman Married John Haselman Children Children 4 i Paul Banks Haselman 13 i Paul Banks Haselman 5 ii Helen Lucille Haselman 14 ii Helen Lucile Haselman iii Norman John Haselman 15 iii Norman John Haselman iv Phyllis Mary Haselman 16 iv Phyllis Mary Haselman Figure 9 Register and Modified Register Number Systems The Henry Numbering System assigns the number 1 to the common ancestor It is named after Reginald Buchanan Henry who used it in his 1935 Genealogies of the Families of the Presidents A second digit is added for each generation with the number of the new digit indicating the birth order that person is of the previous ancestor For example the 5 children of ancestor 1 would be assigned the numbers 11 12 13 14 and 15 If person 12 had three children they would be assigned the numbers 121 122 and 123 In the original Henry numbering system if there are more 9 children in a family an x is used for the tenth child since x is the roman numeral for 10 and then a b c etc are used for subsequent children However most people now use a capital letter A for the tenth child and B C D etc for subsequent children Doing this also results in computers sorting the Henry numbers correctly In a common Modified Henry Numberin
36. Now 5 type marriage in the Record Type field Then 6 hit the Enter key or the Find button in the status area to perform the search This time Bygones would show you all the records that had either Phyl in the Names Searched field OR marriage in the Record Type field 50 Bygones 9b User s Manual Chapter 3 Using the Bygones FileMaker Pro Runtime Database Program When you enter multiple search requests in this manner Bygones searches all of your records for each search it does and then combines all the found records from each separate search into one found set of records In other words the second search request entered is not only performed on the found records from the first search criteria rather all the records in your database are searched each time By using the New Request command multiple times before you click on the Find button to perform the search and combining multiple search criteria you can enter quite powerful searches if you would like If you combine regular find requests with omit requests note that you should always enter the omit requests last This is because if you enter a find request after an omit request the later find request may find records you previously omitted But if the omit request is entered last it will omit the specified records including the records that had been found in previous find requests Special Search Symbols In addition to enter
37. Open menu may not work properly Bygones License By using Bygones you agree to be bound by the terms of the Bygones 9b Software License If you wouldn t sign a contract without reading it first you should read this license before you use Bygones You may be particularly interested in the clause that requires you to do research for me for free when I need local research in your area Of course I m just kidding but how will you know unless you at least skim over the license BYGONES 9b SOFTWARE LICENSE 13 Bygones 9b User s Manual Chapter 1 Getting Started With Bygones Please read this license carefully before using this software BY USING THIS SOFTWARE YOU AGREE TO BECOME BOUND BY THE TERMS OF THIS LICENSE IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENSE DO NOT USE THIS SOFTWARE 1 Ownership of Bygones Software The Bygones computerized genealogical note keeping software Software consists of A The Bygones database structures or solutions and the accompanying documentation which are owned and copyrighted by Steven Adair and B A FileMaker Pro Runtime Database Engine and accompanying FileMaker Pro Tools that are owned and copyrighted by FileMaker Inc Bygones is distributed as freeware However the Bygones computerized genealogical note keeping system software is licensed not sold or given to you by Steven Adair for use only under the terms of this License and Steven Adair and FileMaker I
38. UT ity UT 1934 Marriage of Paul Marnages Book 171 License No A 68285 microfilm copy by the G S FHL 429 147 Research Log copy of in the possession of Jeanie Haselmen Timm Salt Lake City UT Nota tha latior from John Haselmen Ta 1007 Proposal Later Nota tne latier irom Johr Hacomen Foura D to Lucy Banks on Aug 3 1807 in which he proposed to Lucy o get ves married T1901 US Passporiofvonn Note the 1901 U S Passpon tor Jahn Foura Haselmen for his mission in the possession of Jeanie Haselman Timm Salt Lake City UT sias 24 Nov 1001 Elder s Cerificate Note the 1901 Elder s Geriiicate for Foura John Haselman original in the possession of Jeanie Haselman Timm Salt Lake City UT Get tne 1934 marriage of Paul Found Haselman to Norma Christensen Ew 8284 q uuof ueuij eseH Research Extracts amp Documents Figure 11 File with Family Group Sheet and Research Notes Together In general the simpler and more straightforward you can keep your filing system the better However your filing system should fit your research rather than your research having to fit your filing system So some filing systems combine elements of more than one of the above filing systems to accommodate different types of searches For example filing system 1 by Nuclear Families and 3 by Surname and or Surname Locality can easily be combined into one system If you usually resear
39. Working Drafts of Some Chapters for the Bygones 9b User s Manual Steven Adair Nov 1999 Working Draft 1999 by Steven Adair Bountiful Utah Steven Adair Published in electronic form as a Portable Document Format pdf file that can be opened read and printed with the freeware Adobe Acrobat Reader program Bygones and its manual can be downloaded from http home utah inter net bygones index htm Bygones 9b User s Manual Table of Contents Acknowledgements e eua aee s M Chapter 1 Introduction to Bygones 0 eeeeeeseeeeccceeeeseeeeneeeeeeeeeeeeenanneeeeeeeeeesenaaaeeeeeeeseeeeeuaaeeeeeeeeeeeeenaaees 6 A Quick Overview Of Bygones 200 0 eeesseecesessceeeessececeessseeecessaeecessaeeceessaaeeceesaaeeeeesaeeesessaaeeesenaaeees 6 Chapter2 Installing By Gomes i 2 23 Ce tette ttes 9 System Requirements e needeoenecenicsniee iE IN eee 9 Installing Bygones on a Windows Computer esee eene nnne een nennen 9 Installing Bygones on a Macintosh Computer seeeesseeeeeeeeeeeeeeee enne nennen nnne enne nennen 10 Fonts Required to Use Bygone eeesccccesssnccceesseeeceessaceccesseeecesseeeceessaeeceessaeeeesssaaeeceessaeeseesaaeees 10 Windows DLL files and Macintosh Extensions cccccccsecccceeseccceesececeuscccsceeseceecuesecsseuesececaueeesees 11 Accessing and Printing the Bygones User s Manual eese 11 Updating From Previous Versions of BYgones c ceeesscccc
40. a little different however and are more specific For number and date fields only fields with the exact numeric or date value entered in the find mode are found For example if you enter 19 as the search criteria for a number field only those records that specifically had the numeric value of 19 would be found 1945 etc would not be found But if a 19 was part of your search criteria in a text field all text numbers starting with a 19 would be found as 1945 Special search symbols can be entered along with the Symbols y less than text numbers or dates that you enter in the find mode less than or equal that will modify how the field is searched for those text greater than numbers or dates If you learn how to use these search greater than or equal symbols you will be able to more fully harness the exact match power of the Bygones find search feature and be able range to quickly find the data you are looking for The special duplicates symbols that Bygones uses are shown in the Symbols today s date pop up menu in the gray status area invalid date or time one character zero or more characters The lt less than symbol will find text numbers and dates that are less than the text numbers or dates that you enter in that field The lt lt for Macintosh users less than or equal gt greater than and gt 2 for Macintosh users greater than or equal symbols also work Fi
41. ame field plus the Document No 3 The Log File name field plus the Event Date 4 The Document File name field plus the Document No or 5 The Document File name field plus the Event Date The Bygones Research databases have Document Label layouts that will print out document labels for your document photocopies for each of the above filing amp numbering systems Haselman Phyllis amp Husbands 8 To print out document labels you will need to buy some address Obituary of Walter Wilding Pettit Deseret labels at an office supply store You should buy 1 x 2 5 8 inch ui ME Utah 19 Feb 1934 address labels on 8 1 2 x 11 inch sheets with 30 labels per sheet yea 3 columns of 10 labels that are compatible with your printer Figure 15 Document Label 43 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems Then in a Research database switch to the appropriate Document Label layout for your filing amp numbering system Click on the Find button to find the records you would like to print out labels for You will temporarily be taken to a Research Extract layout to enter the find search criteria that you would like to enter to find the records for which you would like to print document labels for For example if I had previously printed labels on December 5 1999 I might want to enter gt 12 5 1999 in the date searched field to only find
42. an genealogists it covers the citation guidelines of the Chicago Manual of Style while being thinner and less expensive 59
43. an make sure you have checked all the available sources for the information you are seeking but so that you also don t have to check the same source twice for the same information 2 Keep track of the details of each of your searches so that you can analyze both your negative and positive searches For example if you did a negative census search for your great grandfather Robert Downing knowing whether you checked under the nickname of Bob and under his middle name of James when you searched for him is important when you are analyzing your research and figuring out what else you can do in order to find him If you didn t check under a middle name or nickname that you didn t know about when you first searched the source you can easily tell that from good 30 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems research notes and know that it would now be worthwhile to go back to the source and check under a nickname or middle name you have now learned about 3 Provide good documentation for your family group information which contain the conclusions of your research A family group sheet without proper documentation is like a family history book without an index it is only half done You should always take the time to document your family group sheets That way you and others can easily evaluate your family group data and see if the information came from a secondary or primary source and be able to judge bet
44. and family group sheets and also suggest using other forms such as correspondence logs time lines etc as part of their systems of organization But my comments here primarily focus on their suggestions for recording and filing research notes and documents My purpose is to give the reader some ideas of different ways to organize and file their research notes and direct them to books which will give more details on those systems of organization Bygones can be used with most of the filing systems described below although you will need to record your notes in the manner described in this manual filling out a Bygones Research Extract for each search you do Carlberg Nancy Ellen Getting Organized Section in Teaching Genealogy Anaheim CA Carlberg Press 1988 This book has some very good suggestions for a genealogical note keeping system She makes photocopies or extracts of sources and then files them in couple folders or what I would refer to as folders for nuclear families She files these folders alphabetically by the name of the head of the household She has surname folders for people and families she notes with her surnames but does not know how or if they are related yet To keep track of negative searches she uses Area Search Forms which are like a Research Log showing the searches done for one event e g all searches done for the marriage of one couple etc If a folder gets thick she organizes the documents within t
45. and file your research logs by and b file your documents by 44 Bygones 9b User s Manual Chapter 7 Using the Bygones FileMaker Pro Runtime Database Program The Bygones program is actually a copy of the FileMaker Pro Runtime v 4 database program that is bound to the Bygones databases i e it can only be used with Bygones databases This chapter discusses using the Bygones FileMaker Pro Runtime database program plus basic database concepts and terminology Database Terminology A database is a collection of data organized especially for rapid search and retrieval as by a computer Webster s Ninth New Collegiate Dictionary s v database Genealogists use computer databases frequently and are usually familiar with how to use them even if they are not always familiar with the some of the database terminology that refer to the features they work with The IGI Ancestral File and Social Security Death Index SSDI are all examples of databases Genealogical programs such as PAF Legacy Family Origins The Master Genealogist Family Tree Maker etc are also database programs They are sometimes called lineage linked databases since they are database programs that are designed to link individuals together into family groups and lines The two basic building blocks of a database are fields and records A field usually contains one item of information such as a name date etc A record contains a set of rel
46. and hit tab to move to the next field Finding Searching Records in Bygones One of the nicest features of keeping your research notes in Bygones is the ability to use the power of your computer to quickly search and find the records you are looking for With a good well organized paper note keeping system you may be able to find a document you are looking for within 1 3 minutes Someone who doesn t have a good organized note keeping and filing system could easily spend 5 30 minutes or more trying to find a document When you are working in Bygones you can use a find computer search to quickly find the research extract you are looking for usually within 10 20 seconds This can help you be more efficient in your research and also help you avoid the temptation of not bothering to find and reevaluate a document when you should For example if I want to find marriage record for a Walter Pettit and Phyllis Haselman in a Research database I could enter the find mode of Bygones then enter their names in the Search Objective and Names Searched field and enter marriage in the Record Type field and click on the find button Almost instantaneously depending on how large your research database is and how quick your computer is the research extract with the marriage for them will come up on the screen fi Research fp3 RsrchEx gt Research Extract Steve Adair Date Searched P O Box 540078 North Salt Lake UT 840
47. and or other programs you use for genealogy For example you may be able to copy and paste source citations between Bygones and your lineage linked database 5 Youcan take lots of computerized research notes with you on your research trips with a laptop without having to pack around large paper files Filing System for Genealogical Research Notes and Documents A genealogical note keeping system must work hand in hand with a genealogical filing system and Bygones is designed to work with most genealogical filing systems A filing system for research notes and documents may either 1 be the same filing system that is used to keep the family group sheets by if the research notes and documents are filed by the family group they belong to or 2 be a separate filing system that is used just to keep research notes and documents You should have an organized filing system in place or in mind before using Bygones There are a lot of ways that you can organize your files but most good genealogical filing systems meet these two criteria 1 There should be a logical and consistent division of your files so that your documents and research notes can be easily and logically filed and later retrieved and reviewed by both you and other people and 2 Each document and extract filed within a file should be filed within that file either a by a numbering system or b chronologically so that any document can be easily referred to and quickly accesse
48. ant to hole punch the pages of the manual and put it in a one inch 3 ring binder The text of the manual also comes in a Bygones database file Manual byg which can be opened and read on your computer while using Bygones This is an easy way to access the text of the manual while you are using Bygones on your laptop away from home However this version of the manual only includes the text of the manual without any of the illustrations contained in the PDF version of the manual Of course if you have Adobe s Acrobat Reader installed on your laptop you may also use it to read the BygnsMan pdf file at any time you have questions about Bygones Updating From Previous Versions of Bygones Presently Bygones does not automatically transfer data from old Bygones databases to newer versions of Bygones databases If you have used an earlier copy of Bygones you will need to transfer the data from the old databases into the new databases using the Import Records command To do this 1 Before you install the new version of the Bygones rename the folder that the old version of Bygones is in to something like Bygones Old 2 Then install the new version of Bygones into a Bygones folder on your hard drive 3 In the new Bygones folder you may need to make new copies of the Research folder that correspond to the old copies of the Research folders you have in the old Bygones folder 11 Bygones 9b User s Manual Chapter 1 Getting
49. at you have presented in the above system This information can be organized with either a computer programs b with paper forms and filing systems or most commonly c using a combination of both computer programs and paper forms and filing systems that work together Bygones and this manual primarily address handling the second category of information the managing of research notes and documents Some of the common genealogical tools for keeping track of this genealogical information are listed in the table below Category of Computer Tools Paper Tools Information Family Information Lineage Linked Database Family Group Sheets Program Legacy Family Pedigree Charts Origins Generations Filing System for Family Group Sheets and PAF TMG UFT FTM Data Brother s Keeper Ancestor Reports Ancestral Quest etc Descendant Reports Family History Books Binders Research Notes and Research Database or Filing System for Research Notes and Documents Word Processor based Documents Note Keeping System Genealogical Note Keeping System Research Logs Research Extracts Time Lines Chronologies Correspondence Logs Index System Figure 6 Categories of Genealogical Information and Tools to Keep Genealogical Data Organized 24 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems Organizing Family Data For the first category of information your family information most people use a co
50. atabase and the supporting databases it uses the Sources Locality RecTypes LogFiles and depending on your filing system the DocFiles database The organization of the databases in your Bygones folder groups the Bygones databases in two groups The first are the common databases of which you should only have one copy These databases are located in the Bygones folder and should not be moved or renamed or put in any subfolders The specific names of these databases are listed below Common Databases in the Bygones Folder Clients byg Contacts byg DocFiles byg GivnName byg Locality byg LogFiles byg Manual byg Maps byg RecTypes byg Sources byg Start byg Topics byg The other group of databases is located in the Research folders You may enter all of your research notes into one large Research database or you may make multiple copies of the Research folder if you would like to divide your research into separate databases But when you make copies of the Research folder you should do so by making a copy of a whole Research folder with all the databases in it To do this you should use your operating system software Windows or MacOS to make a new copy of the Blank Rsrch folder and give it a new descriptive name such as Paternal Research Haselman Research etc For example with Windows right click on the Blank Rsrch folder and select the Copy command Then right click in a blank spot of the Byg
51. ated fields of information that usually all pertain to one thing or person For example in PAF and many other lineage linked database genealogy programs an individual record contains a set of related fields about one individual given names surnames birth date birth place death date death place etc Each time you enter a new individual in these programs you create a new database record to hold the information about that individual If a single set of records is used by itself without the data being linked or related to records in other databases it is called a flat file database The International Genealogical Index IGI and the Social Security Death Index SSDI are examples of flat file databases They contain lots of records on individuals but the individual records are not linked or related to each other or to other databases If two or more databases are linked together and can share information with each other they are called a relational database For example in DOS PAF 2 31 there are 7 database files that work together One of the databases contains all the individual records A second database contains family records The database of family records contains information on which individuals were married to each other and which individuals were children of that marriage But it doesn t contain a duplicate copy of all the individual data on those people Rather it is related to the database with the individual recor
52. ch extract in a Bygones Research database on your laptop computer for each search you do When you get home you can print out your research extracts as well as research logs that Bygones will generate for you from the information in your research extracts You can then file your research extracts and logs along with your document photocopies in your paper genealogical files The advantages of keeping your family history research notes in Bygones as opposed to a paper only based note keeping system are 1 It offers an efficient method of note keeping Most people with laptops can type quicker than they can write Plus Bygones can speed up inputting data by giving you some default text in many of the fields of your research extracts Bygones can also paste citations and information on sources you frequently use into your research extract for you each time you use that source so that you do not have to type the same citation and source information again each time you use the source 2 Youcan use the find search and sort features of Bygones to harness the power of your computer when you are searching sorting and analyzing your research notes This is usually much much faster than searching and sorting your paper notes Every single name locality and word you type into Bygones is searchable 3 You can cut and copy information such as source citations document extracts etc from Bygones into your lineage linked database program word proce
53. ch on one family at a time you can try to generally file your notes by the family they apply to system 1 But if when you do some searches in which you extract everyone with your surname in a record you could file that search by a Surname or Surname Locality file Then you could file the Surname or Surname Locality file in front of or behind your Family files with full given names with the same surname If you do this you need to remember to either a look in all the files that might hold the information you need or b note the search in the research log for each file that it applies to I prefer the latter For example if I made some copies from a Haselman Family History Book that contained information on many Haselman families living in many different localities I would file those copies in a Haselman Surname folder But if I was doing research on a John Haselman family mentioned in that book I would also note and 34 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems refer to that book within my John Haselman research file That way when I am reviewing the research I have done on the John Haselman family I only need to look in his family folder I do not have to check multiple folders In the same manner if I extracted all Haselmans from the 1900 UT census I would record and file that in a Haselman Utah folder Surname Locality but if I was working on the John Haselman family I would also note the
54. command from the Open menu to open the database you wish to work with You will then be ready to start using Bygones Fonts Required to Use Bygones Bygones uses and needs two specific font families for its forms to appear and print correctly the Arial and Courier New TrueType font families If your Bygones forms are printing with words overlapping and or not showing complete words it is probably because you do not have these fonts and your computer is substituting other fonts for them Windows comes with these fonts but most Macintosh computers do not have them So a freeware copy of these fonts is distributed with the Macintosh version of Bygones Macintosh users who don t have these fonts should drag them from the Fonts folder in their 10 Bygones 9b User s Manual Chapter 1 Getting Started With Bygones Bygones folder into the Fonts folder in their System Folder These font families can also be downloaded from http www microsoft com truetype fontpack mac htm Both Macintosh and Windows versions of these fonts can be downloaded from this site Windows DLL files and Macintosh Extensions Note that for the Windows version of Bygones you should not move any of the dll files out of the Bygones directory or into any subdirectories or Bygones will not operate properly Macintosh users need to leave the FileMaker Extensions folder in the Bygones folder Accessing and Printing the Bygones User s Manual After you install
55. d by that number or date Bygones is designed to work with filing systems that have both the above features In the Bygones Research database you will fill out a research extract for each search you do Each research extract you fill out needs to assigned to one of your genealogical files and assigned an extract number by which it can be referred to You may use the extract number to file both your extracts and document photocopies by or you may use a second document number to file your document photocopies by Using a document number works well if you prefer to print out a research log from Bygones but not each of your extracts For people who keep and file their research logs and notes in one filing system e g by the family the searches are for but file their documents in a separate filing system e g by record type as Census etc there is also an option to assign photocopies to a separate document file distinct from the log file name the research extracts and research logs are assigned to Common Genealogical Filing Systems for Research Notes and Documents Some common genealogical filing systems for research notes and documents are 1 By Families or Couples with the files or 3 ring binders named according to the parents or the father of the family often with a birthdate after a name to distinguish between different ancestors with the same name e g Haselman Franz George b 1835 amp Philomena Fischer In gene
56. d analyze your notes Bygones is designed to work with most genealogical paper filing systems but the specific organization of your paper genealogical files is left up to you However you should have some filing system in place or in mind before you use Bygones since some of the fields in the Bygones databases refer to the names of your paper files Some common filing systems are briefly discussed in the Genealogical Filing Systems chapter of this manual and the bibliography lists books that explain in more detail various filing systems The How to Use Bygones with Different Filing Systems chapter discusses how Bygones should be used with different filing systems Databases that the Research Databases Look Up Information From The Research databases look up information from several other supporting Bygones databases These include the Sources Locality RecTypes Contacts LogFiles and depending on your filing system the DocFiles database The Sources database is a database that you can input information on sources that you use Once you have input information on a source in the Sources database the Research databases can quickly look up the information from the Sources database and fill in parts of the research extract for you based on that information For example if you frequently search the Ancestral File you can input that source in your Sources database You can input the source citation the record
57. d find John Smith John Sorenson etc but it would not find Thomas Johnson If you want to find a record that is an exact match for the whole contents of a field you can enter two equal signs together For example Utah Salt Lake Co would only find records that had exactly Utah Salt Lake Co in them with nothing else It would not find Utah Salt Lake Co Salt Lake City for example If you want to find records that have nothing in a specific field you can type in that field with nothing else and Bygones will find records with nothing in that field For example in your Corresp Correspondence database you can find which letters you have not received a reply for by searching for records with an empty Date Reply Received field using the equal sign by itself Or if you have entered some searches to do in a Research database before you go to the repository to do those searches once you get their you could type an sign in the search results field to find the extracts for the searches that you need to complete Three periods between text dates or numbers finds text dates or numbers in that range For example entering 12 1 1999 12 31 1999 in a date field would find all dates in that range So if you wanted to find and print the search extracts you entered during a research trip in December of 1999 you could do so by using this type of range search Enter
58. d like You can also use the Sort feature in the Mode menu to sort your records in various ways For example you could sort them chronologically by the event date of the documents you found or you could sort them by locality etc 12 If you do a search in a source that you use frequently open the Sources database and input the source in that database before you fill out a research extract in a Research database Then each time you use that source you can easily look up the source citation without having to input the full citation over and over each time you use that source 13 If you would like to create a time line for the family you are researching you can use a TimeLine database to do so It can look up much of the information it needs from a corresponding Research database 14 If you would like to index the people and events in your Research database you can use the Index and People databases to do this 15 If you would like to keep scanned images of your documents in Bygones use the Scans database to keep scans of your documents 23 Bygones 9b User s Manual Chapter 5 Genealogical Filing Systems This chapter briefly introduces some common genealogical filing systems Bygones is a genealogical note keeping system A genealogical note keeping system needs to work hand in hand with one s genealogical filing system However a note keeping system the forms or program you use to keep your
59. dancy Numbering Systems and 3 Combined Ascendancy amp Descendancy Numbering Systems Ancestor Numbering System There is only one standard ancestor numbering system but it has three names It is called the Ahnentafel Pedigree or Sosa Stradonitz numbering system It was first used by the Spanish genealogist Jerome de Sosa in 1676 but was popularized by Stephan Kekule von Stradonitz in his 1896 Ahnentafel Atlas It is the numbering system used on pedigree charts Hence the three names It is easiest to see how this numbering system works by looking at a pedigree chart see figure 4 The first person on the chart whose direct line ancestors will be shown on the pedigree chart is person number 1 The father of person number 1 is number 2 their mother is number 3 The ancestors in the next generation grandparents are assigned Ahnentafel numbers 4 7 the next great grandparents 8 15 Since the number of people doubles in each generation of ancestors the number of numbers assigned to each generation also doubles If an ancestor is not known the Ahnentafel number for that ancestor is reserved until that ancestor is found you do not assign it to a different ancestor First Generation 1 Phyllis Mary Haselman was born on 13 May 1913 in Murray Salt Lake Co Utah died on 15 Jan 1993 in Salt Lake City Salt Lake Co Utah and was buried on 20 Jan 1993 in Wasatch Lawn Cemetery Salt Lake City Salt Lake Co Utah Second Generation Pare
60. dex Ancestral File WinZip StuffIt StuffIt Expander TrueType Arial and Courier are each trademarks of their respective owners There is some duplication of topics in this manual Since I m assuming most readers will only read a few pertinent chapters at a time rather than sitting down and reading the whole manual I have discussed several topics in multiple places if they pertain to multiple databases The pages in this manual have been numbered such that the printed page numbers match the page numbers used by the Adobe Acrobat Reader program The preliminary pages were counted when paginating the main pages of this manual iii List of Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 11 Figure 12 Figure 13 Figure 16 Bygones 9b User s Manual Illustrations Bygones Research Bxtract ete at ua ua aua guggua gua gustus 7 Bygones Research Log eeeessseeeeseeeeeeee eene enne eene nennen n nemen ennnnnes nennen eene nennen 8 Document Label for document photocopies eeeesseseeeeeeeeeeeeee eene 8 Bygones Welcome Layout Start Database eeesseeeesseeeeeeeee eene enne nennen 21 Bygones Window with Layout Popup Menu nne nnne 22 Categories of Genealogical Information and Tools to Keep Genealogical Data Organized 24 Page of Cascading Pedigree Chart with Ahnentafel Pedigree Numbers
61. ds in the header when you are in the List View So when you need to edit or search fields in the header you must first switch to the Form View For example if you want to type in or edit your name and address in the header of your Research Log layouts you will have to switch to the Form View to do so Navigating in Bygones Unfortunately the Bygones FileMaker Pro Runtime database program does not include Open or Close commands in the File menu However Bygones databases do have an Open menu that has these commands To open or close a Bygones database file select the Open File or Close This File command from the Open menu If you open and use the Bygones databases with a commercial copy of FileMaker Pro note that the Open menu is the same as the Script menu You can have multiple files opened at once in Bygones You can switch between opened databases using the Windows menu in the Bygones program This is usually the quickest way to switch between various Bygones databases once you have opened them You use the tab key to move from field to field within a database layout You can also click the mouse in the field you wish to make active To move the cursor back a field press shift tab Note that occasionally some Bygones layouts have custom tab orders that don t always follow a strict right to left and top from bottom tab order For example in the Research Extract layouts
62. ds so it can work with the information on individuals from that database The PAF program accesses and displays information from both databases together so it almost seems that there is only one database This is called a relational database Bygones includes several databases which are related Using the Bygones FileMaker Pro Runtime Database Program Bygones comes with and is based on a FileMaker Pro Runtime database engine or program Bygones consists of three parts 1 The Bygones database program which is actually a FileMaker Pro Runtime database engine that can only be used with the Bygones database structures 2 The Bygones databases and 3 the Bygones Manual and documentation In this chapter the terms Bygones program and FileMaker Pro Runtime database engine will be used interchangeably since they basically both refer to the same database program The FileMaker Pro Runtime database program is a scaled down version of the commercial FileMaker Pro database program primarily without the design features that allow you to design your own database structures You can also use FileMaker Pro version 3 or 4 to open and use the Bygones databases if you have it but you will not be able to modify the Bygones database structures and layouts 45 Bygones 9b User s Manual Chapter 3 Using the Bygones FileMaker Pro Runtime Database Program Layouts An important term and concept that is used in FileMaker Pro databases including B
63. ds to the Software owned by FileMaker Pro Inc except for that body of law dealing with conflicts of law If any provision of this License shall be held by a court of competent jurisdiction to be contrary to law that provision will be enforced to the maximum extent permissible and the remaining provisions of this License will remain in full force and effect If the Software is supplied to the United States Government the Software is classified as restricted computer software as defined in clause 52 227 19 of the FAR The United States Government s rights to the Software are as provided in clause 52 227 19 of the FAR Steven Adair P O Box 540078 North Salt Lake UT 84054 0078 FileMaker Pro is a trademark of FileMaker Inc All other trademarks are the property of their respective owners Revised 8 27 1999 15 Bygones 9b User s Manual Chapter 3 Overview of Bygones Databases Overview of Bygones Databases Bygones includes several different databases which can be used for different purposes Some of the databases are related linked to each other so that they can look up data from each other and work together However you do not need to use all the available databases to use Bygones You can just use the databases you have a use for However you should at least use the Research database which is the primary database of Bygones and the supporting databases that the Research database looks up information from the
64. e a list of both the positive and negative searches you have done they will print out according to the Log File field For example if I kept my Research Logs organized by families I might enter the name of the parents of a family in the Log File field such as Haselman John and Lucy Banks Then when I did a genealogical search that was for that family I would assign it to that family Log File so that that search will be recorded on the research log for that family Each extract should also be given an extract number which will be a consecutive number for each search done for that Log File So if the last search I did for the Haselman John and Lucy Banks file was recorded on extract 15 the next search I did for that family would be assigned extract number 16 In this manner all extracts within a Bygones database can be referred to by a unique Log File name plus Extract Number combination Even negative searches extracts can easily be referred to by this combination When a positive search results in a document photocopy being made Bygones also assumes that all users will refer to and file that document photocopy by a a file name that the document will be filed in and b a number or date which allows you to quickly find that document within the specified file folder The file name may be the same as the research Log File but it doesn t have to be And the number could be the extract number but it doesn t have t
65. e the dual filing system should use the Doc File field to enter the names of their document files People who use a unified filing system should not use the Doc File field 1 A Unified Filing System is a filing system in which both a research logs which record both positive and negative searches and b document photocopies from positive searches are filed in the same files and according to the same rules of organization For example if you keep your research logs organized divided by family groups and then you also use file your found document photocopies in the same file with your research log Bygones would consider that a Unified Filing System In these filing systems the research logs not only keep track of all the searches positive and negative done for a family surname or other group they also serve as a table of contents for the documents kept in a file 2 A Dual Filing System is a filing system in which a research logs with positive and negative searches are kept by one system of organization and files and b document photocopies from positive searches are filed in a separate set of files by another set of organization For example some people keep their research logs by surname e g all searches done for Haselmans but then file their found documents by either surname record type e g Haselman Censuses or surname locality e g Haselman Utah This would be what Bygones considers a Dual Fili
66. earcher they are not in the original source L D S Church Historian s Office Obituary Index File to the Salt Lake Tribune and Deseret News as of 31 December 1970 Salt Lake City L D S Church Historian s Office 1971 Microfilm copy by the GSU on FHL 821 681 Pettit Walter Wilding 22 dies Sunday Feb 18 1934 Salt Lake Des News 1934 Feb 19 p 5 sec 2 Deseret News Salt Lake City Utah 19 Feb 1934 Section 2 Page 5 Obituary of Walter Wilding Pettit Walter Wilding Pettit 22 of 624 lt gt West First North Street died in a local hospital Sunday at 1 a m of pneumonia He was born at Rexburg Idaho February 24 1912 a son of Charles and Eva Wilding Pettit Surviving are his mother now Mrs Eva Wilding Pettit Emery his stepfather Fred Emery his widow Mrs Phyllis Haselman Pettit and the following brothers and sisters Lorenzo Pettit of Pleasant Grove Adelbert Pettit of Seattle Richard W Pettit Mrs A M Thompson and Mrs Florence Koer of Salt Lake Funeral services will be conducted Thursday at 2 p m in the Sixteenth L D S ward chapel by Bishop Charles Wright The body may be viewed at the Larkin funeral home prior to the service Burial will be in the City cemetery Figure 13 Bygones Research Extract w Doc File Name Layout with the LogFile Extract No Doc File Doc No and Event Date fields highlighted 40 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems People
67. eesseeeeeeseeeceessaeeccessaeeecessaaeesessaeeseesaeees 11 Usmg Mul ple Research Folders 3 p tenen nni EMI 12 Bygones License 2 eee e RR udedude uU 13 Chapter 3 Overview of Byeones Databases 5 eee aN Re td ds 16 Overview of Bygones Databases eese enne nennen nennen nnne en nnne enne n enne 16 Research Databases 5o ee eet e etae os eros rag olt ott ate otto 16 Databases that the Research Databases Look Up Information From eee 16 Databases That Look Up Information From Your Research Databases eene 18 Index Databases m endende ede ee dede ceo acad eee desea eee scence sdocececsdoccedehusedenebucesess 18 Correspondence Database 5 etate teet dedu stes tie eee eoe gitte 18 Other Databases 554 ct fete dot uet nto Qc tot notet cte c vot cot o oos cost oot c t ote 18 Chapter 42 QuickStart oroe ei eere e Een Ra Ra neis 20 Things You Should Understand Before Using Bygones cccccccccceeeeeeseneceeceeeeeeeeennaeeeeeeeseeeeenaaees 20 Entering Dates and Localities in Bygones eeeessseeeessseeeeeeeee nee enne nennen 20 Quick Start 2 i dotitesseeellgeesedededesesedededeseded edes ed ed edes edes edes edad ed ed edes eed odd eee ee ed ee ed ed eed oe ee ed ee eda dede 21 Chapter 5 Genealogical Filing Systems enoii ieii i iiianoe R aa enne nennen nennen nnne enn 24 Having an Organized System to Keep Track of Your Genealogical Data
68. ems Jaussi Laureen R Note Keeping Chapter in Genealogy Fundamentals Orem Utah Jaussi Publications 1995 This chapter describes a system of note keeping using 3 x 5 index cards Each card records one event birth marriage etc about one individual The cards are grouped first by nuclear families and then by the individual family member they apply to Document photocopies are made and placed in a document binder The records in the binder are labeled with the name and birth year of the person they apply to and organized in the same manner This chapter does not explain how she keeps track of negative searches Jones Vincent L Arlene H Eakle and Mildred H Christensen Research Notekeeping Chapter in Family History for Fun and Profit Revised edition Salt Lake City Publishers Press 1972 Previously published under the title Genealogical Research A Jurisdictional Approach This book 57 Bygones 9b User s Manual Index suggests keeping a research log or calendar of searches for all searches It suggests that you keep notes of all your searches irregardless of what surnames families or localities they pertain to on one set of research logs For each positive search when information is found they recommend that you also fill out a family group worksheet which is a family group sheet with areas to note the source of information Then when you are analyzing the data found in different documents you can easil
69. ents in this manner the Log File field will also indicate which paper file your document photocopies are filed in So people with a unified filing system do not need to nor should they use the 39 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems Doc File field or the layouts in the Research database that have w Doc File in their name which are as the name suggests the layouts that display and use the Doc File field Research Extract Log File Haselman Phyllis amp Husbands Steve Adair P O Box 540078 Extract No 8 Date Searched 12 6 97 North Salt Lake UT 84054 0078 Record Type Obituary l Locality Utah Salt Lake Co Salt Lake City Search Get the 1934 Salt Lake City area obituary of Walter Pettit Objective amp names searched Source Information Full Source Citation Obituary of Walter Wilding Pettit Deseret News Salt Citation Examples Lake City Utah 19 Feb 1934 section 2 page 5 Book Author Title City Publisher Year pages Serial Author Article Serial Vol Mo Year pages Unpublished Descriptive Document Title Dates Numbers General Record Title Acquisition Info location ref format Repository Family Hist Liby SLC UT Format microfilm Call 27 092 Indexed Yes No Notes on Source Search Results Search Result Summary Found YYYY MM DD Research Notes Comments in greater than less than brackets are those of the res
70. er in this chapter you should enter the document number in the Document No or Copies field when a search results in a document photocopy being made If a search didn t result in a document photocopy enter None in this field If you file your documents within your files by the extract number or document event date rather than document numbers enter Yes or None in this field to indicate whether a search resulted in a document photocopy being made If you file your document photocopies in a different set of files and by different rules of organization than you keep and file your research logs by you should enter then name of the document file you will file a document photocopy in into the Doc File field If you file your document photocopies in the same folders and by the same method of organization as you keep your research logs by you should not use the Doc File field Rather you should use the Log File field to refer to names of the files that you both a keep and file your research logs by and b file your documents by Two Categories of Filing Systems Although Bygones is designed to work with a large variety of genealogical filing systems Bygones groups all different genealogical research note filing systems into only two general categories Users of both of these filing systems should use the Log File research log name to enter the research log file name a research extract applies to People who us
71. er information on genealogical topics that are not specific to one source For example if you found a good article on the religious rites of a religion or the naturalization laws of a country you could note that information in this database The Clients database can be used by professional genealogists to enter information on the clients they do research for The Manual database contains the text of this manual in a database form that you can open and read from Bygones It is basically Bygones online help file Note however that it doesn t contain any of the illustrations that the PDF copy of the manual has 19 Bygones 9b User s Manual Chapter 4 Quick Start Things You Should Understand Before Using Bygones Before you use Bygones very much there are some fundamental things you should understand Although Bygones is freeware in terms of a monetary price it of course like all other software will require a time investment if you decide to learn and use it First of all you should understand what database fields and records are Next you should understand what a layout of a FileMaker Pro Byones database is and how to switch between various layouts Chapter 7 Using the Bygones FileMaker Pro Runtime Database Program discusses these topics and some of the basic commands and features of the Bygones FileMaker Pro Runtime database program Next you should understand that Bygones is a genealogical no
72. etailed description of this filing system This is a good system if you like to extract everyone with your surname at once from sources 4 By Locality and Surname For example IL Cook Co Thompson This is similar to the above system but when you file your files the locality is the first thing you file by So you would have all your files for different surnames grouped together by the locality so your IL Cook Co Williams file would be grouped right after your IL Cook Co Thompson file So if you have several lines living in the same area this filing system quickly shows that 5 By Individual Ancestors In this system you have a separate research log and or file for each ancestor you have researched In this system when a document is found that applies to more than one person such as a marriage or census you often have to file it in one person s file but then make a reference to it in everyone else s research log or file to whom it pertains 6 By Document Type or by Surname and Document Type In this system document photocopies are filed by the document type as Censuses Births etc However most people who file their documents in this manner keep their research logs by one of the other systems described above For example you might keep your research log by family groups But when you found a document you would file it by your document files and indicate the document file name and document number on your research
73. g System if there are more than 9 children in a family Arabic numbers are still used rather than letters but the numbers that require two digits are put in parenthesis for example 136 10 2 Alternatively some people prefer to separate the numbers by dashes as 136 10 2 These modified Henry numbering systems are a bit easier for most people to follow than those which use letters to refer to children with a number higher than 9 but they take up more space than those that use letters 28 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems An interesting note is that the Henry Numbering System was adapted from a numbering system that was explained by Henry S Jacoby in The Magazine of American Genealogy No 9 April 1930 and used in his 1930 The Jacoby Family Genealogy This numbering system was a lot like what today is called a Modified Henry Numbering System In his numbering system when there was more than ten children per family he still used Arabic numbers to refer to them rather than Roman letters but he separated numbers with more than one digit with small dots such as 36 10 2 Unlike the Henry numbering system however the first digit didn t start with the common ancestor but the children of the common ancestor So in his numbering system person 136 10 2 would be referred to as 36 10 2 The D Aboville Numbering System is a lot like a Modified Henry Numbering System except that a period is put
74. g your searches on research logs or calendars that are divided by a the ancestor they apply to and b the research objective or goal She suggests keeping documents in a set of document files that are organized and numbered in some manner so that they can be easily referred to on your research logs or calendars and other forms Pence Richard A ed Computer Genealogy A Guide to Research through High Technology Revised edition Salt Lake City Ancestry Inc 1991 This book discusses both computer hardware and software issues for genealogists In regards to note keeping it points out that either word processing or database programs can be used to keep research notes in but it doesn t go into detailed examples of doing so Stryker Rodda Harriet Keeping Records Chapter in How to Climb Your Family Tree Genealogy for Beginners Philadelphia J B Lippincott Co 1977 This book suggests keeping research notes in a notebook with separate pages for each person being researched Documents for a family are kept in a Book of Evidence which is a three ring binder with Mylar sheet protectors to hold original photocopied and extracted documents Whitaker Beverly DeLong Beyond Pedigrees Organizing and Enhancing Your Work Salt Lake City Ancestry 1993 This book includes a lot of good paper forms that can be used for paper genealogical note keeping systems She keeps a separate set of research logs for each surname that she works on For p
75. gh Tech Genealogical Primer Christiansburg Virginia Progenesys Press 1985 This gives some general guidelines for good note keeping practices for keeping notes on standard letter or legal sized paper For filing research notes and documents they suggest you either file them by the family they apply to in family folders or keep them in separate document files organized by surnames Cosgriff John and Carolyn Organizing Your Research Chapter in Turbo Genealogy An Introduction to Family History Research in the Information Age Salt Lake City Ancestry Inc 1997 This book outlines the same note keeping and filing system described above in their earlier book Climb it Right see above This book is largely an updated version of that book Croom Emily Anne In the Beginning Chapter in Unpuzzling Your Past A Basic Guide to Genealogy third edtion Cincinnati Betterway Books 1995 This author suggests keeping your research notes in 3 ring binders with section dividers by surname When a surname gets thick she suggests you then divide the surnames up into sections by the locality the record applies to Dieterle Diane Notekeeping Organizing Indexing and Filing Section of Chapter 3 Researching in Successful Genealogy Bountiful Utah American Genealogical Lending Library 1995 Ms Dieterle suggests that you record your research notes in a spiral binder with one search and one surname per page She suggests that when yo
76. gram which has made it possible for a non programmer as myself to create Bygones And finally I would like to give a big thanks to my wife and children for their support while I took the time to develop Bygones and write a manual for it Bygones 9b User s Manual Chapter 1 Introduction to Bygones A Quick Overview of Bygones ByGoNesS is a Basic Genealogical Note keeping System in computer database form designed primarily for genealogists who use laptop computers It is designed to record your genealogical research notes on your laptop computer as you do your family history research It does not replace your lineage linked database program Legacy Family Origins PAF The Master Genealogist Generations Reunion Ancestral Quest Brother s Keeper Ultimate Family Tree Family Tree Maker etc rather it is meant to be used in conjunction with your lineage linked database program It does replace paper only genealogical note keeping forms such as paper research logs and research extracts with computer versions of these forms which can be printed out for your paper files In gratitude to the many other members of the genealogical community who have volunteered their time talents and resources to further family history research Bygones is distributed as FREEWARE Please note however that Bygones does not include any technical support Please look for the answers to your questions in this manual To use Bygones you fill out a resear
77. gure 19 Symbols Menu similarly literal text field content match For example let s say that you previously printed out some research extracts or document labels from a database in October of 1999 But in November of 51 Bygones 9b User s Manual Chapter 3 Using the Bygones FileMaker Pro Runtime Database Program 1999 you did some more research and filled out more research extracts records in your Research database Now you want to print out all the research extracts that you filled out in November of 1999 but you don t want to reprint the October 1999 ones You could go to the find mode then enter gt 11 1 1999 in the Date Searched field and then click on the Find button Then only the Research Extracts that you entered after 11 1 1999 would be found You could then print the desired research extracts or document labels Of course you can also use these symbols with numbers and text Entering gt 10 in the Document No or Copies field would find all records with a document number of 10 or greater gt m in the surname field of the Contacts database would find everyone with a surname starting with m or later An equal sign searches for words that are an exact match For example if you entered John in a field it would find records that have John in that field but it would not find Johnson But the field may have other words in it still For example John woul
78. h Mat Grandfather Born Marriage Death Cross Reference Numbers to Link Mat Grandmother Born Pedigree Charts Marriage Death Figure 7 Page of Cascading Pedigree Chart with Ahnentafel Pedigree Numbers For creating and maintaining home genealogical paper files which are a paper back up of the data you have in your lineage linked database program it is also easy to print out pedigree charts and family group sheets from these lineage linked database programs Usually the family group sheets are filed 1 Alphabetically by the name s of the parents of the family or 2 By the Ahnentafel Pedigree Sosa Stradonitz number of the parents of the family all are different names for the same numbering system and or a combined Ahnentafel amp Henry number or some related genealogical numbering system These numbers usually correspond to the numbers on the pedigree charts Genealogical Numbering Systems There are three categories of genealogical numbering systems used to number ancestors and relatives Even if you don t use any of these numbering systems to number your own genealogies you should be Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems familiar with them so that you can quickly understand the organization of family history books and periodicals The three categories of genealogical numbering systems are 1 Ancestor or Ascendancy Numbering Systems 2 Descendant or Descen
79. h Date fields in that order If you have sorted your records but wish to unsort them to return them to their original order select the Sort command from the Mode menu and then click on the Unsort button in the Sort window The Find and Sort features of Bygones are very useful tools when you are searching and analyzing your research data and printing out various reports from your Bygones databases Every researcher who uses Bygones should learn how to use these features Sort Records Current File Haselman Phy1 U Sort Order Names Searched Localit NI Locality Clear All Record Tupe al Record Type Date Searched Search Objective Call Number Move Sort Source Citation Indexed Research Notes Document No OR Copies Made Search Resut Summary Extract No Unsort AWE C Include summary fields al amp Ascending order l Q Descending order la Q Custom order based on value list C Override field s language for sort Figure 20 Sort Window Importing and Exporting Data You can use the Import Export command in the File menu to import and export records from one database to another or from a Bygones database into another file format e g a merge file that can be used with your word processor etc It is very easy to import records from one database to another database with the same database st
80. he folder by record categories vital records censuses land etc and then chronologically within those categories Since this book was privately published there are not a lot of copies of it that are easily accessible However a microfiche copy of it can be ordered through any local L D S Church of Jesus Christ of Latter Day Saints Family History Center microfiche number 6 070 608 Carmack Sharon DeBartolo Getting Started Charts Forms and Organization Chapter in The Genealogy Sourcebook Los Angeles Lowell House 1997 For note keeping Ms Carmack suggests keeping a research log and correspondence log for each family group sheet For filing documents she suggests organizing folders by surname and record type e g DeBartolo Census Records Carmack Sharon DeBartolo Organizing Your Family History Search Efficient amp Effective Ways to Gather and Protect Your Genealogical Research Cincinnati Betterway Books 1999 This is one of the best books there is on organizing your genealogical files She discusses in good detail both filing by families couples and by surname record type She also discusses getting organized for research trips and for professional genealogical research Her book contains many good paper genealogical forms that can be copied Cerny Johni and Arlene Eakle Organizing Yourself Chapter in Ancestry s Guide to Research Case Studies in American Genealogy Salt Lake City Ancestry Inc 1985
81. hing Genealogy Anaheim California Carlberg Press 1988 available on microfiche number 6 070 608 from the Family History Libarary at any local L D S Family History Center Next I would like to thank Linda Turner Mark and Cheryl Freebairn and Mary Ann Watson for asking me to give classes on keeping research notes with a database program That led to the creation of Bygones as a freeware program since the freeware version of it was initially created as a handout for a class Before that my research databases were merely personal research databases and I probably never would have bothered with making them into a freeware program if I hadn t been asked to give those classes I would like to thank Georgia Weber for her early beta testing of Bygones for proof reading the manual and for sharing her ideas and genealogical knowledge with me I would like to thank Mary Hodges for the many hours she spent testing early versions of Bygones and for the excellent suggestions she made on improving Bygones and its manual I would also like to thank Rhodes Farris for his suggestions And I would like to thank my employer for their generous support and assistance I would also like to thank all the genealogists who have used Bygones and taken the time to share their suggestions and thoughts on it with me I would like to thank FileMaker Pro for their great product along with its license to sublicense the FileMaker Pro Runtime database engine pro
82. ical project you are working on For example organizing research files by families couples system 1 or 2 is a good option for researchers who research one nuclear family at a time Whereas organizing research files by Surname amp Locality system 3 would be better for researchers who extract everyone with their surnames at once when they search a set of records For someone who is doing research in Scandinavian countries with patronymics where the surname changes every generation filing by Locality amp Surname system 4 may be the best filing system The important thing is that you have some system in place that divides your research notes up into some logical and manageable groups that works well for you Family Group Sheet Research Log File Name Haselman John b 1878 Name John Haselman 16 Nav 1919 SLC Cemetery Salt Lake City Salt Lake Co Un Father Franr George Haselmann 11435 167 Mother Philomena Fischer 1845 1913 Mamage 25 Sep 1907 San Lake Ciy Sak Lake Ca Uih Spouse Lucy Melvina Banks cu TS Feb EPO oum Burial metery Sak Lake City Salt Lake Co Utah Father p Mother Sey Sali Lake Cos Utah Children 1M is Haselman Beth Murray Sal Lake Co Dea ic 3 Su Lake City Sak Lake Cu Utah Bund Wisanch Cem Sait Lake City Salt Lake Ca Uuh Occupation News paper Copy Ready Elecincian Education Sines Electronics trough a home say course
83. ing 50 100 in a number field would find all numbers in that range Entering a c in a text surname field would find all surnames starting with A through C An asterisk is a wild search character for zero or more characters For example a search for son would find Johnson Thompson son sonnet etc If you enter an asterisk by itself in a search field all fields with anything at all entered in them will be found For example you could have a Research database containing both completed searches and some partially filled out research extract records for searches you plan to do on an upcoming research trip If you wanted to print out a research log of only the searches you had already completed you could enter an asterisk in the date searched field to find only the research records that had a date searched date entered The opposite of this search is entering an equal sign by itself as described above So if you wanted to print out a research log that only listed the pending searches you had entered you could simply type an in the date searched field and all the pending searches you had would be found If you wanted to find all the pending searches you had to do at one specific repository a enter the name of the repository in the Repository field b enter a in the date searched field and c perform the find Then you will have a list of the pending searches you have for a specific repository
84. ing text numbers and dates in the fields you are searching there are some special search symbols you can use in your searches that give you additional flexibility control and power in your searches Before we discuss them however it s good to understand how text numbers and dates are searched for in a search when no special symbols are used When you enter a text word to search for in a text field without any special search symbols that are explained below Bygones will find all records that have a word or name starting with that text in that field For example if I entered John as the search criteria in a field Bygones would find records that had John Johnson Johnston etc in that field It will not find words that have that text in the middle or end of the word unless you preceed it with an asterisk as described below For example searching on the word john would not find the surname Upjohn If you enter several text words to search for in a text field Bygones will find all records that have each of those words or words starting with that text in that field but it will not be particular about what order they are in For example if I entered John Sorenson in a field it would find records that had a Tom Sorenson and John Smith in it Also note that text searches are not case sensitive Searching for john would still find John and Johnson etc Finds searches performed on number and date fields work
85. isks see the documentation that comes with StuffIt Most Macintosh users will then need to install the Arial and Courier New TrueType font families into their system file Bygones needs these two font families to properly display and print Windows comes with these fonts but most Macintosh computers do not have them So a freeware copy of these fonts is distributed with the Macintosh version of Bygones If your Macintosh doesn t already have these fonts look in the Fonts folder of your System folder to determine whether or not you already have them drag them from the Fonts folder in your Bygones folder into the Fonts folder in your System Folder Note that the Courier New font is a different font than the Courier font that Macintoshes do have After you drag them into the System Folder you will need to reboot your Macintosh in order for them to be loaded before you start Bygones These font families can also be downloaded from http www microsoft com truetype fontpack mac htm You may then open the Bygones folder and double click on the Bygones icon The first time Bygones runs it will install some system files it needs and then it should open up the Start database The Start database is an empty database that is used as a launching database from which you can open the specific database s you wish to work with In the Start database click on one of the Open buttons in the Welcome layout or select the Open File
86. it by installing Bygones You may obtain a copy of Bygones from http home utah inter net bygones index htm The Macintosh version of Bygones is distributed in a stuffed compressed file named ByglInstl sit To unstuff uncompress it you will need a program such as Aladdin System s freeware StuffIt Expander program their StuffIt shareware program or their commercial StuffIt Deluxe program Information on these programs may be obtained from their website at http www aladdinsys com expander index html If you are using the freeware StuffIt Expander program simply drag the icon for ByglInsl sit on top of the icon for StuffIt Expander and StuffIt Expander will uncompress Bygones You should then have a Bygones folder on your hard drive If you need to install Bygones on a computer without an internet connection or high capacity removable drive you may use StuffIt or a similar program to 1 segment the BygInstl sit file onto several floppy disks 2 and then the join feature to rejoin segmented files onto the hard drive of the computer you wish to install it on You will then have the BygInstl sit file on that computer and can unstuff it according to the instructions in the above paragraph StuffIt Light is a shareware program that you can obtain at Aladdin System s websiste at http www aladdinsys com StuffIt Deluxe is a commercial program available from Aladdin Systems For instructions on how to segment a file onto several d
87. jective and Names Searched field AND 2 Marriage in the Record Type field of a Research database this would be an AND search To do this AND search you would 1 switch to a layout in the Research database that shows all the fields you want to search usually one of the research extract layouts 2 Switch to the Find mode using the mode pop up window or the Find command in the Mode menu You would then 3 type Phyl in the Search Objective and Names Searched field and 4 type marriage in the Record Type field Finally you would 5 click on the Find button in the gray status area or hit Enter to perform the search Bygones would then find the records which met both of these search criteria and switch back to the Browse mode to display them However if you wanted to find all the records in your database that had Phy in the Search Objective and Names Searched field OR the word marriage in the record types this would be an OR search To do this you would 1 switch to a layout in your Research database that shows all the fields you want to search and 2 switch to the Find mode Then 3 type Phyl in the Search Objective and Names Searched field Now you would 4 select New Request from the Mode menu or type the keyboard equivalent shown in the menu After doing this you will be shown a new blank copy of your layout to enter another search criteria
88. log As mentioned above of these filing systems the first two by families couples or by Ahnentafel number for the head of a family are the same filing systems most people organize and file their family group sheets by So these filing systems can be used for both a your family group sheets and data and b your research notes and documents In the other filing systems however the research notes and documents are kept in a separate set of files that is distinct from the set of files used to keep family group sheets in In Bygones you enter the names of the set of files that you use to file your research logs and notes by in the LogFiles database and in the Log File fields of the Research databases If you file your document photocopies from positive searches in the same set of files as your research logs the Log File field is also used to indicate the name of the file your document photocopies are filed in If you file your document photocopies in a different set of files by a different set of rules of division than you keep your research logs by then you should use the DocFiles database and the Document File field in the 33 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems Research databases to enter the name of your document files This is addressed in more detail in the next chapter The filing system that is best for you might depend upon how you do research or the type of genealog
89. m your Bygones Research database this is a good numbering system If you file your documents in this manner and use a unified filing system the research log serves as a table of contents to your documents but this time you use the document number on your research log rather than the extract number to refer to and access your document photocopies The research log also serves as the record of all your searches both your positive and your negative searches within your paper files Of course this filing amp numbering system creates thinner paper files than if you print out every research extract from Bygones However in this system your computerized files will contain some search details especially on negative searches that will not be contained in your paper files primarily your detailed research notes in the Research Notes field So if your computerized Research database file goes bad and you haven t made a back up copy of it and or if an old database file ends up on an old disk that is no longer readable by a new computer you may loose those details The document numbering system is the numbering system people should use if they use a Dual Filing System with separate document files In this case since the Research Log is kept in a different file the Research Log will not serve as a table of contents to a document folder However Bygones will prepare a Document File Table of Contents for your document file
90. major repositories and sources for the locality The Locality database also shows the scanned maps for that locality that you have entered in the Maps database But you do not need to enter anything beyond the locality name in this database if you don t want to The Contacts database is for keeping track of information on 1 the repositories that you do research at and 2 the people and agencies you correspond with Once you have entered information on a repository in this database it will appear in a pop up menu for the Repository field on the research extract in your Research databases so that you can indicate which repository you did a particular search at without retyping in the name of the repository for each search you do The Corresp Correspondence database which is like an electronic correspondence log can also look up names and addresses from the Contacts database so that you do not need to retype them each time your write to one of the people or agencies your correspond with The LogFiles database is used to enter the names of your paper files and or categories that you keep and file your research logs by When you enter a research extract in a Bygones Research database you should assign it to one of your research log files by entering the name of that research log file in the Log File field In your Research databases you will only be able to select from file names that you have input in the LogFiles da
91. mputer lineage linked database program such as PAF Family Tree Maker Generations Family Origins Ancestral Quest The Master Genealogist Ultimate Family Tree etc to keep their data in Genealogists with laptops are able to keep this data on their laptops and have it to refer to and work with while they are doing research Genealogists who use a desktop computer at home but do not have laptop computers can make family record books with printouts from these programs A family record book usually consists of 1 a set of cascading pedigree charts a group of individual 4 or 5 generation pedigree charts on 8 1 2 x 11 paper that are linked together by a cross reference numbering system and 2 family group sheets that are in order either alphabetically by the name of the head of the family or numerically by the Ahnentafel Pedigree number of the head of the family A 3 ring binder is used to keep a family record book in See chapter 5 Family Record Book in Laureen R Jaussi s Genealogy Fundamentals Orem Utah Jaussi Publications 1995 for more information on family record books Cascading Pedigree Chart Chart No 1 Ahnentafel Sosa Person No 1 on this chart is the same as Stradonitz or Pedigree person No on Chart Numbers Born Marriage Death Yourself Born Marriage Death Mother Born Marriage Death Pat Grandfather Born Marriage Death Pat Grandmother Born Marriage Deat
92. n this database will appear in a pop up menu for the Record Type field of your Research databases You can edit these record type categories anytime in the RecTypes database But from within your Research databases you can only select the record types that you have entered in your RecTypes database It is important to be consistent in entering record types and other data when you are entering your research notes extracts into a database so that when you start searching and sorting your data in your Research databases the data and resulting searches and sorts are consistent For example if you sometimes categorize a marriage as a Marriage Record and other times categorize a marriage as a Vital Record when you do searches and sorts your results will not be consistent The separate RecTypes database helps you be consistent while still giving you complete control over your record type categories The Locality database is used to enter the names of the localities for the records you do research in The locality names you enter here will appear in a pop up menu for the Locality field in your Research databases as well as in locality fields for other Bygones databases Again this helps you be consistent in entering locality names so that when you do searches and sorts based on this field the results will be more consistent and beneficial You can also enter information on the localities such as creation and modification dates and
93. nc reserve any rights not expressly granted to you in this license You may own the media on which the Software is recorded or fixed but Steven Adair and FileMaker Inc retain ownership of their respective Software 2 License This License allows you to a Use the Software You are licensed to use the Bygones database structures on as many computers as you would like You are licensed to use the integrated FileMaker Pro Runtime database engine only with the Bygones database structures To use the Software means that the Software is either loaded in the temporary memory i e RAM of a computer or installed on the permanent memory of a computer i e hard disk etc b You may give others a free copy of this Bygones Software provided that you give them copies of it in its original zipped or stuffed form which contains this license and other accompanying documents The people you give copies of this software to must also agree to the terms of this license if they decide to use this software Commercial distribution of this software is prohibited without a written license from Steven Adair 3 Technical Support BYGONES DOES NOT INCLUDE ANY TECHNICAL SUPPORT The user understands that he she is responsible for finding the answers to his questions in the included documentation or through use of the Software 4 Restrictions The Software contains trade secrets in its human perceivable form and to protect them you may not
94. ncestor numbering system and a problem with this numbering system is that if you extend some of your lines in your research which results in an additional pedigree chart being added to your cascading pedigree chart the numbers of your pedigree charts in most computer generated cascading pedigree charts will be renumbered Of course this will invalidate the numbers on your family group sheets if you numbered them accordingly Hopefully more genealogy programs will add the ability to use standard Ahnentafel numbers on cascading pedigree charts in the future Descendant Numbering Systems For numbering systems for genealogies tracing the descendants of a common ancestor there is a variety of descendancy numbering systems but the most common ones are 1 The Register System also called the New England System 2 The Modified Register System also called the Record System or the NGS National Genealogical Society Quarterly System 3 The Henry Numbering System 4 Modified Henry Numbering Systems and or 5 The D Aboville Numbering System The first two the Register System and the Modified Register System basically assign a consecutive number to each descendant that is assigned a number The last three the Henry Numbering System Modified Henry Numbering Systems and the D Aboville Numbering Systems add a digit for each generation discussed with the number of that digit being assigned by birth order of the descendant being assigned
95. ng System since the research logs and documents are filed by two different systems of organization Bygones refers to the first set of files or organizational grouping as the research Log Files and the second set of files the Document Files By document files Bygones and this manual are referring to files that are used to only file documents from positive searches in which will not include any record or notation of negative searches If you file your research logs and your found documents in the same set of files a unified filing system Bygones refers to these files as your Log Files People who use a unified filing system should use the Log File field in their Research databases to specify which research log file a genealogical search belongs to And they should use the LogFiles database to enter the names of these files The names of the files that you enter in the LogFiles database will be the research log file names that will appear in a pop up menu for the Log File field in your Research databases Also note that you can not enter a research log file name in the Log File field of the Research database unless you have first entered it into your LogFiles database This ensures that your files will also be referred to in a consistent manner For people who use a unified filing system the Log File will also be where documents are filed when a search is positive So if you file your found docum
96. notes and a filing system the manner in which you divide and organize your research notes are two different things When you use Bygones you will be using the genealogical note keeping forms that Bygones includes However Bygones is designed so that it can work with a large variety of genealogical filing systems You should have a genealogical filing system in place or in mind before you start using Bygones since the way you fill out some fields will depend on your specific filing system If you do not already have some systematic genealogical filing system for you research notes you should decide upon one before you use Bygones This chapter is meant to give such people some ideas and direct them to other sources for more information and ideas If you already have a filing system in place you may skip to the next chapter which explains how Bygones should be used with various genealogical filing systems Having an Organized System to Keep Track of Your Genealogical Data To be a good genealogist you need to have a good organized system to keep track of all the information you collect Two categories of information you need to be able to efficiently keep organized are 1 Your family groups and lines which are the finished product and conclusions of the research you have done 2 Your research and documents that a allow you to arrive at your conclusions of family groupings and relationships and then b support and document your conclusions th
97. nter the smaller levels For example Salt Lake City Utah would be entered as Utah Salt Lake Co Salt Lake City If you enter your localities in this manner when you sort by locality all counties for Utah etc will be grouped together If you enter localities from the smallest to the largest levels e g Salt Lake City Salt Lake 20 Bygones 9b User s Manual Chapter 1 Getting Started With Bygones Co Utah the groupings of your localities will not make much sense when you sort upon the locality field For example Salt Lake City Utah San Diego California and Sacramento California would be sorted alphabetically into Sacramento California Salt Lake City Utah and then San Diego California Obviously it makes more sense to have all your California localities grouped together So if you enter them starting with the largest locality first and then the smaller localities the sorts on these fields will be more logical California Sacramento California San Diego and then Utah Salt Lake City One of the research logs you can generate with Bygones is a Locality amp Record Type Research Log where your searches are grouped first by the locality or jurisdiction of the record and then the record type births censuses deaths marriages etc This research log and other circumstances when you want to sort your records by localities will only be useful if you enter your localities in the above manner from largest
98. nto them These supporting databases are the Sources Locality RecTypes Contacts LogFiles and depending on your filing system the DocFiles database There are several ways you can open these files First of all by selecting the Open File command from the Open menu you can navigate back up to the Bygones folder and select one of these databases Or in the Open menu of the Research databases there are commands that open up these supporting databases Another option is that many of the fields on your research extract layouts have little round buttons next to the names of some fields which are related to the supporting databases By clicking on these round buttons you will be switched to the related database For example the round button by the Locality field in the Research database will take you to the Locality database if you click on it These buttons are often a handy way to switch to the supporting databases while you are filing out a research extract Once you are in these databases create new records and enter the localities in the Locality database record types RecTypes database source information Sources database repository names Contacts database research log file names LogFiles database and document files DocFiles databases that you will be referring to in your Research database 22 Bygones 9b User s Manual Chapter 1
99. nts 2 John Haselman was born on 30 Sep 1878 in Munich Bavaria Germany died on 16 Nov 1919 in Provo Utah Co Utah and was buried in Salt Lake City Cemetery Salt Lake City Salt Lake Co Utah 3 Lucy Melvina Banks was born on 23 Feb 1880 in Salt Lake City Salt Lake Co Utah died on 15 Nov 1939 in Salt Lake City Salt Lake Co Utah and was buried on 19 Nov 1939 in Salt Lake City Cemetery Salt Lake City Salt Lake Co Utah Third Generation Grandparents 4 Franz George Haselmann was born on 11 Dec 1835 in Wiesendorf Oberfranken Bavaria Germany and died on 30 Apr 1897 in Munich Bavaria Germany 5 Philomena Fischer was born on 15 Aug 1845 in Liebenstein Niederbayern Bavaria Germany died on 27 Jun 1913 in Salt Lake City Salt Lake Co Utah and was buried on 30 Jun 1913 in Salt Lake City Cemetery Salt Lake City Salt Lake Co Utah 6 Cornelius Holmes Banks was born on 12 Sep 1844 in Dowsby Lincolnshire England died on 16 Dec 1914 in Murray Salt Lake Co Utah and was buried on 20 Dec 1914 in Salt Lake City Cemetery Salt Lake City Salt Lake Co Utah 7 Mary Jones was born on 7 Mar 1848 in Neath Glamorganshire Wales died on 28 Apr 1924 in Salt Lake City Salt Lake Co Utah and was buried on 1 May 1924 in Salt Lake City Cemetery Salt Lake City Salt Lake Co Utah Figure 8 Ahnentafel Report This is a very easy system to use and it has some nice mathematical properties Other than person number 1 male ances
100. o thank James Warren for sharing his research extract with me I patterned my own research extract after his and I consider that form the heart of my note keeping system since it is the place where all searches are originally recorded I would like to thank the L D S Church for their introductory brochures on genealogy and note keeping along with their example of the importance and usefulness of research logs Research logs are a key part of the Bygones note keeping system with Bygones basically generating them for you from the information you have input in the research extract layout form I would like to thank Johni Cerny and Arlene Eakle for the note keeping suggestions they give in the Organizing Yourself chapter of Ancestry s Guide to Research Case Studies in American Genealogy Salt Lake City Ancestry Inc 1985 I would like to thank Loni Gardner for her early example of a good way to organize genealogical research files I would like to thank William Dollarhide for the many excellent points he makes in his book Managing a Genealogical Project Baltimore Genealogical Publishing Co Inc 1991 Although my personal note filing system is quite a bit different than his I think many of the suggestions he makes in his book apply to any good note keeping and filing system I would also like to thank Mary Hill for the filing suggestions she gives in her lectures and Nancy Ellen Carlberg for her ideas in the Getting Organized section of Teac
101. o any of their research extracts And these fields are also important to Bygones since Bygones distinguishes or keeps track of each extract by the combination of these two fields All users should also enter an event date for a positive search when you found a document or a search period the time period you checked for negative searches in the Event Date field If you use document numbers you should enter the document number in the Doc No or Copies field when a search results in a document photocopy being made If a search didn t result in a document photocopy enter None in this field If you file your documents within your files by the extract number or document event date rather than document numbers enter Yes or None in the Doc No or Copies field to indicate whether a search resulted in a document photocopy being made If you file your document photocopies in a different set of files and by different rules of organization than you keep and file your research logs by a dual filing system you should enter then name of the document file you will file a document photocopy in into the Doc File field If you file your document photocopies in the same folders and by the same method of organization as you keep your research logs by a unified filing system you should not use the Doc File field Rather you should use the Log File field to refer to names of the files that you both a keep
102. o be So when it comes to filing documents the user has several options which this chapter will address In the Bygones Research databases there are five fields that can be used to make the Bygones note keeping system work hand in hand with your genealogical filing system These five fields are 1 The Log File field 2 The Extract No field 3 The Document No or Copies field 4 The Document File field and the 5 The Event Date field How you use some of these fields will depend upon 1 The filing system you use to a keep your research logs and b file your found documents and 2 The document numbering system you use within your files to number your found documents All Bygones users whichever filing system they use should enter a research Log File name and an Extract Number for each extract they fill out so that all Bygones extracts can be referred to by a unique research log file name extract number Not only does this give you a way to quickly refer to any of your research extracts but Bygones also distinguishes or keeps track of each extract by the combination of these two fields All users should also enter an event date for a positive search when you found a 38 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems document or a search period the time period you checked for negative searches in the Event Date field If you use document numbers defined lat
103. o miss some important clues or information from your research A good organized paper note keeping and filing system will meet all of the above requirements If you have a laptop computer however it is easy to also keep your research notes in a computer program and harness the power of your computer to help you track and analyze the data and documents you have collected Bygones is a computerized note keeping system that replaces a paper only note keeping system With Bygones you record your genealogical research notes on a laptop computer rather than on paper forms For each search you do you complete a computerized research extract After you have done this you can view and print your research data in several formats including Research Extracts and Research Logs So you still have all the benefits of a paper note keeping system but having your research notes in a computerized format gives you some nice advantages over a paper only based note keeping system Benefits of the Bygones Note Keeping System As was discussed in the introductory chapter the benefits of the Bygones computerized note keeping system in comparison to a paper only based genealogical note keeping system are 1 It offers an efficient way to keep your research notes Many people can type quicker than they can write plus the computer can save you some inputting time by giving you some default text that you may modify or leave as is You can also input sources you fre
104. od square brackets or some other means See figure 8 For more information on these and other numbering systems see Richard Pence s web site on genealogical numbering systems at http www genealogy org st clair numbers welcome html Donn Devine s article How to Number People in Pedigrees and Genealogies in Ancestry Newsletter Vol 4 No 1 Jan Feb 1986 page 1 or sections 4 and 5 Ahnentafel Numbering and Descendancy Numbering of William Dollarhide s Managing a Genealogical Project revised edition Baltimore Genealogical Publishing Co Inc 1991 29 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems Grandfather Grandmother 4 5 Father 2 Cousin Sibling Cousin Cousin 4 11 2 2 4 31 4 32 Son Daughter Cous 1 Rem 1 1 1 2 4 321 Figure 10 Drop Chart with Combined Ahnentafel Henry Numbers Organizing Research Notes and Documents For managing the second category of genealogical information genealogical research notes and document photocopies most people use a paper only genealogical note keeping and filing system The basic building block of most paper genealogical note keeping systems where every search is recorded is either 1 a Research Log or 2 a Research Extract or sheet of paper on which one search is recorded per page Each has its own advantages The advantages of a Research Log are a you can record many searches on one piece of paper which results in slim
105. og Subcategory Extract No Document File User s Guidelines Scans Made Figure 21 Import Field Mapping Window 54 Bygones 9b User s Manual Chapter 3 Using the Bygones FileMaker Pro Runtime Database Program You can also export data from Bygones in many different formats You can export your data into a Bygones FileMaker Pro file usr You can export it into files that can be read by other common database programs Tab separated text files tab or comma separated text files csv can be read by most database programs You can also export into a Lotus 1 2 3 file wk1 or into a dBASE III IV file dbf You can export data into formats that most spreadsheet programs can understand slk dif or XIs into an HTML table for the world wide web htm or into a word processing merge file mer Recovering Damaged Bygones Files If you have a crash while using Bygones some of your Bygones databases that were open at the time of the crash may become damaged To recover a damaged Bygones file you should 1 Start Bygones and open the Start database If you can t open the Start database you may also recover a damaged file in Windows by holding down Ctrl Shift and double clicking on the Bygones application icon In the Mac OS press Option Command while double clicking on the Bygones application icon If your Start database file is damaged this is the process you will need to use Skip to step 4 if y
106. oks including citation guidelines Lackey Richard S Cite Your Sources A Manual for Documenting Family Histories and Genealogical Records Jackson Mississippi University Press of Mississippi 1980 This is the first book that applied the citation guidelines of the Chicago Manual of Style specifically to genealogy and the sources genealogists often use It gives an excellent discussion of these guidelines and gives a lot of good examples However since he died not too long after it was published his book has not been updated to include new electronic sources and how citations are formatted on computers rather than typewriters Mills Elizabeth Shown Evidence Citation amp Analysis for the Family Historian Baltimore Genealogical Publishing Company 1997 This book has an excellent discussion on the importance of good source citation and analysis in genealogy The second section gives a lot of citation examples for sources that genealogists use It includes examples of how to cite new electronic sources and the citation examples are in the format that should be used by computer users It is a thin book that fits nicely in a computer bag and makes an excellent companion to Bygones Turabian Kate L A Manual for Writers of Term Papers Theses and Dissertations 6 ed Revised by John Grossman and Alice Bennett Chicago University of Chicago Press 1996 Although this book is primarily written for college students writing papers rather th
107. ones Window and select the Paste command This should create a new Copy of Blank Rsrch folder Then right click on the Copy of 12 Bygones 9b User s Manual Chapter 1 Getting Started With Bygones Blank Rsrch folder and select the Rename command and rename it appropriately With the Mac OS click on the Blank Rsrch folder once and then choose the Duplicate command from the File menu Then to rename the copy click on the name for the new Blank Rsrch copy folder and leave the cursor over the name until the highlighting changes on the name and the cursor turns into an T beam and enter the new name for the folder The names of the Bygones databases that are in the Research folders are listed below Databases in the Research Folders Corresp byg Index byg People byg Research byg Scans byg Surnames byg TimeLine byg ToDoList byg The databases with the asterisks after their names in the above lists can actually be moved either to the Bygones directory if you only want to have one of those databases or to the Research folders if you would like to have multiple copies of them one for each Research database you have Other than those however you should not move databases out of a Research folder into the Bygones folder or visa versa Note that under Windows all Bygones databases need to have the byg extension for them to work with the Bygones program However depending how a user
108. or not he is discussed in the next generation section To indicate which descendants 27 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems will also be discussed in the next generation section a plus mark is put before the Arabic number of the descendants which will also be discussed in the next generation section Small Roman numerals are still used to indicate the birth order of children See Joan Ferris Curran s Numbering Your Genealogy Sound and Simple Systems Arlington Virginia National Genealogical Society 1992 for a more complete explanation of the Register System and the Modified Register System Register System Modified Register System First Generation First Generation 1 Cornelius Holmes Banks 1 Cornelius Holmes Banks Married Mary Jones Married Mary Jones Children Children i Winifred Ann Banks 2 i Winifred Ann Banks 2 ii Catherine Elizabeth Banks 3 ii Catherine Elizabeth Banks iii Mary Jane Banks 4 iii Mary Jane Banks iv Cornelius Hopkin Banks 5 iv Cornelius Hopkin Banks v Hopkin Jones Banks 6 v Hopkin Jones Banks vi Mary Agnes Banks 7 wi Mary Agnes Banks 3 vii Lucy Melvina Banks 8 vii Lucy Melvina Banks viii William Arthur Banks 9 viii William Arthur Banks Second Generation Second Generation 2 Catherine Elizabeth Banks 3 Catherine Elizabeth Banks Married Matthew Eli Coleman Married Matthew Eli Coleman Children Children i Lillian Coleman 10 i
109. ositive searches she makes a photocopy or extract and labels it with the locality of the record and a document number She then organizes her document files by surname and locality For example if she was doing research on her Whitaker line and found a census for a family in Georgia she would note the search on her Whitaker research log copy the census assign it a number such as GA 0023 note that number on her research log and file the document in her Whitaker GA file by that number She also explains how to use a computer database to index documents Wright Norman E and David H Pratt Charts Forms and Notekeeping Chapter in Genealogical Research Essentials Salt Lake City Bookcraft 1967 This book suggests keeping research logs which it calls calendars of search separated by jurisdiction or locality along with a set of more detailed manuscript notes The research logs and the manuscript notes are cross referenced with a set of extract numbers so that the research logs act as a table of contents to the more detailed research notes and extracts 58 Bygones 9b User s Manual Index Sources on Genealogical Numbering Systems Curran Joan Ferris Numbering Your Genealogy Sound and Simple Systems National Genealogical Society Special Publication 73 Arlington Virginia NGS 1992 The emphasis of this book is for genealogical numbering systems for publishing genealogies in journals and books rather than numbering systems
110. ou use this method to recover a damaged file 2 Go to the Navigation layout in the Start database 3 Click on the Recover a Damaged File button 4 Select the damaged database file that you need to recover Bygones will rename the damaged file with the name old at the end and create a new recovered file with the original name of the damaged file 5 At this point you could start working with the recovered file again However it is a good idea to save a compressed copy of the file using the Save a Copy As command from the File menu Although this and the next step are not necessary doing so will make Bygones rewrite a new clean copy of the database file Note that this process may result in a smaller file size even though the new database will contain the same information This is because this process removes unused space in your Bygones database files 6 Give the compressed file the same name as the original file name and then use that copy as your new working copy Of course YOU SHOULD BACK UP YOUR BYGONES DATABASES FREQUENTLY Known Bugs of the Bygones Database Program A few bugs with the Bygones database program that I am aware of but have been unable to fix are 1 If the text in the Research Notes field of the research extract layouts in the Research databases splits over a page break sometimes the top portions of the letters of a line of text may appear at the bottom of one page and
111. paper files b it is easy to quickly skim over many searches when you are reviewing your research and c you can use a research log as a table of contents to the documents and photocopies in a file The advantage of recording your searches on a research extract are a you can usually record more detailed information about your searches on a research extract and b you can sort the extracts in various ways when you are analyzing your data since each search is on a separate sheet of paper As will be shown later Bygones offers the advantages of both these forms with you only having to fill out one of them As laptops become more common many genealogists are also starting to keep their research notes on their computer The most common type of computer program used to keep research notes in is a word processing program Word processing tables can be set up like research logs and then extracted information can be typed in following the research log if desired The second category of programs used to keep research notes are database programs Bygones is a freeware database program that is designed specifically to keep genealogical research notes in Many lineage linked database programs Legacy Family Origins The Master Genealogist Ultimate Family Tree etc also have some features to track research A good genealogical research note keeping system should allow you to 1 Keep track of all your searches both positive and negative so that you c
112. place a shortcut to Bygones in Windows Start pop up menu You may do this yourself however For the specific instructions on how to do this check the help file for your system For example in the help for Windows 95 under the index heading Start Menu adding programs to it gives these instructions to add a program to the Start or Programs Menus 1 Click the Start button and then point to Settings 2 Click Taskbar and then click the Start Menu Programs tab 3 Click Add and then click Browse 4 Locate the program you want to add and then double click it 5 Click Next and then double click the menu on which you want the program to appear 6 Type the name that you want to see on the menu and then click Finish 7 If Windows prompts you to choose an icon click one and then click Finish Bygones 9b User s Manual Chapter 1 Getting Started With Bygones You may also create a shortcut to Bygones on your desktop if you would like For example under Windows 95 you can open up your Bygones folder on your hard drive then right click on the icon for Bygones exe select Send To Desktop as Shortcut Installing Bygones on a Macintosh Computer By installing and using Bygones you agree to be bound by the terms of the Bygones license the text of which is listed in the ReadMe txt file that comes with Bygones and in the Bygones License section later in this chapter Please review it before signing your name to
113. pose 8 Limitation of Remedies and Damages Indemnification THE USER ASSUMES THE ENTIRE RISK OF USING THIS PROGRAM Under no circumstances will Steven Adair or FileMaker Inc or FileMaker Inc s parent or subsidiaries or any of the licensors directors officers employees or affiliates of any of the foregoing be liable to you for any consequential incidental indirect or special damages whatsoever including without limitation damages for loss of business profits business interruption loss of business or family history information and the like whether foreseeable or unforeseeable arising out of the use of or inability to use the Software or accompanying written materials regardless of the basis of the claim and even if Steven Adair or FileMaker Inc has been advised of the possibility of such damage Because some states jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental damages the above limitation may not apply to you By using Bygones you agree to indemnify and hold Steven Adair and FileMaker Inc harmless from all claims damages losses liabilities costs and expenses including reasonable fees of attorneys and other professionals arising out of or in connection with your use of this Software 9 General This License will be construed under the laws of the State of Utah in regards to the Software owned by Steven Adair and under the laws of the State of California in regar
114. quently use in a database and then quickly pull in their full citations into your research extracts without having to retype the same citation every time you use that source 2 Once you have input the data you can view and print it in several formats with minimal effort You can easily view or print out your research data in Research Extracts various Research Logs and on Document Labels all from the same data that you have input only once 3 You can use the computer s ability to quickly search and or sort your data You can use the find search feature of Bygones to quickly find and review the documents or research extracts you are looking for This can be a great time saver and help when you are analyzing your research notes And since it allows you to more easily and quickly find and analyze your notes most researchers will 31 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems do a better job of analyzing their notes and be better researchers Being able to sort your records in various ways very quickly can also be a great help to a researcher For example you can sort your research log chronologically by the event date of the document or by the locality of the record if you want to see which searches you have done for a particular locality etc 4 Since your research notes are computerized it is easy to copy and paste information between your research notes and your lineage linked database program
115. r Genealogical Research Cincinnati Betterway Books 1999 She discusses in good detail both filing by families couples families and by surname record type She also discusses getting organized for research trips and for professional genealogical research Her book contains many good paper genealogical forms that can be copied Dollarhide William Managing a Genealogical Project A Complete Manual for the Management and Organization of Genealogical Materials Baltimore Genealogical Publishing Co Inc 1991 This book discusses good note keeping practices and has many forms that you can photocopy It has an excellent explanation of genealogical numbering systems that can be used to keep track of your relatives For note keeping and filing he records each search on a standard research extract form which he calls a Reference Family Data Sheet He shows how to keep these extracts either with paper notes or with a computer word processing program He uses a filing system that files his 36 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems research extracts and documents by surname and locality in 3 ring binders with each page being given a unique number He also shows how you can index your research findings with a computer database program or with index cards Even if you use different note keeping forms and a different filing system much of what he discusses applies to most good genealogical filing systems
116. ral a family starts with the parents getting married Any searches having to do with the children of those parents are filed in that file until those children get married When the children get married if you do research on the married child s family you should start a new file for them You can put copies of their marriage in both files the file for the family they are a child in and the family they are a parent in or at least note the marriage in both files Then all your files are filed in a filing cabinet or book shelf for 3 ring binders in alphabetical order of the names of the heads of the family A nice feature of this filing system is that it can be used to file both a your research notes and documents and b your family group sheets so that the supporting documentation for a family group 32 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems sheet can be filed with or immediately after the family it pertains to If you use manila files you could put your research logs research extracts and documents on the right side of your folder held in order by metal fasteners and keep the corresponding family group sheet on the left side of the folder Or you could use separate folders for a your family group sheet and b your research notes and documents but file them one after the other If you use a 3 ring binder you can use section dividers and have separate sections for a your family group sheet b
117. ral services will be conducted Thursday at 2 p m in the Sixteenth L D S ward chapel by Bishop Charles Wright The body may be viewed at the Larkin funeral home prior to the service Burial will be in the City cemetery According to the date calendar utility in PAF 19 Feb 1934 the date of this obituary was a Monday The previous Sunday when the obituary says Walt died would be 18 Feb 1934 which matches the death date given on the index card Figure 1 Bygones Research Extract Bygones 9b User s Manual Chapter 1 Getting Started With Bygones Research Loc Haselman Phyllis amp Husbands Optional Subcategory Searches pertaining to Walter Pettit Repos Source Citation Search Objective Call No 12 6 97 1933 Marriage of Walter Pettit to Get the 1933 marriage of Walter Phyllis Haselman Salt Lake Pettit to Phyllis Haselman County Utah Marriages Book 429 144 166 Certificate No 66247 Salt Lake County Utah County Clerk 12 6 97 Obituary of Walter Wilding Pettit Get the 1934 Salt Lake City Area Deseret News Salt Lake City Obituary of Walter Pettit Liby SLC UT Utah 19 Feb 1934 Section 2 27 092 Page 5 12 6 07 Family Hist Liby SLC UT I i x I V Figure 2 Bygones Research Log Haselman Phyllis amp Husbands 8 Obituary of Walter Wilding Pettit Deseret News Salt Lake City Utah 19 Feb 1934 Section 2 Page 5 Figure 3 Document Label for document photocopies
118. re out how various people are related The Index database can look up much of the information it needs from two other databases From the Research database it can look up information on the source you are indexing and also the event date you have entered in that database It can then look up the names and information on the people you are indexing from the People database The Index database indexes both a people and b events together For example if you just found a marriage for a Walter Pettit to Phyllis Haselman you would enter not only these people s names in the Index database but also the event marriage date and information The People database is used to enter the names and biographical information on the people you will be indexing in the index database That way rather than having to retype the name and information on that person each time you index an event for that person you can have the Index database look up information on those people from your People database and place it in the Index database for you Correspondence Database The Corresp Correspondence database is a correspondence log in database form to keep track of your genealogical correspondence It is related to the Contacts database discussed earlier so that it can look up names and addresses from that database without you having to retype them every time your correspond with that person or agency After you receive a
119. reply from a letter you sent you can easily copy information from your Corresp database into a Research database that the correspondence pertains to if you would like Other Databases Bygones also includes several other databases that are not related or linked to the Research databases but which serve related functions 18 Bygones 9b User s Manual Chapter 1 Getting Started With Bygones The ToDoList database can be used to make task objective oriented To Do lists For example Find when and where Phyllis Haselman married Walter Pettit etc If you are making a research calendar of specific searches you want to do e g search the1887 1987 Salt Lake Co Utah marriage index for Phyllis Haselman s marriage to Walter Pettit it is better to input the searches in a Research database and then finish completing the research extract when you get to do the search You can import scanned maps into the Maps database and have easy access to them from your laptop The maps you enter in this database can also be viewed from within the Locality database The Surnames database can be used to enter Soundex codes and alternate spellings for your surnames The GivnName database can be used to enter common nicknames and foreign variations of given names For specific nicknames and variations of your ancestors you should use your lineage linked database to enter those The Topics database can be used to ent
120. reverse engineer decompile disassemble or otherwise reduce the Software to any human perceivable form You may not modify adapt translate rent lease loan or create derivative works based upon this Software or any part thereof 5 Termination This License is effective until terminated This License will terminate immediately without notice from Steven Adair or judicial resolution if you fail to comply with any provision of this License Upon such termination you must destroy the Software all accompanying written materials and all copies thereof and Sections 7 8 and 9 will survive any termination You may also terminate this license by destroying this Software all accompanying printed materials and all copies of it in your possession 6 Export Law Assurances 14 Bygones 9b User s Manual Chapter 1 Getting Started With Bygones You agree that neither the Software nor any direct product thereof is being or will be shipped transferred or re exported directly or indirectly into any country prohibited by the United States Export Administration Act and the regulations thereunder or will be used for any purpose prohibited by the Act 7 Disclaimer of Warranty This Software with its files and documentation are provided AS IS and without warranty of any kind Steven Adair expressly disclaims all warranties express or implied including but not limited to the implied warranties of merchantability and fitness for a particular pur
121. ructure For example you might have five different Research databases on your Johnson line Each individual database file might contain your research on one family with that surname But if you would like to copy all your searches from these databases into one Johnson Master Research database file that you can search all at once you can easily do so First make a copy of 53 Bygones 9b User s Manual Chapter 3 Using the Bygones FileMaker Pro Runtime Database Program the Master research database file and rename it Johnson Master Then use the Import command from the File menu to import the records from the five separate Johnson files into that file Note that when you import or export records from a Bygones database only the found records are imported For example you might have a Johnson Fred Research database with fifty records But you might have done a find in that database to find only the records with Cook Co in the Locality field If this Find resulted in 10 records being found and you then did an import from this database to your Johnson Master Research database without doing a Find AIL only the 10 records would be imported So if you want to only import or export a specific set of records you can perform a Find first to find only the records you want to import or export On the other hand if you want to import or export all the records from another database you should open
122. ry numbering system is that the numbers can be used to determine the ancestry of a descendant as well as determine relationships between people whereas in the Register systems the numbers are arbitrary In the Henry numbering system you know that 233 and 234 are siblings 2331 and 2341 are cousins 23312 and 23413 are second cousins etc But when it comes time to publish genealogies a disadvantage is that Henry numbers are usually longer than Register or Modified Register numbers Because of these advantages and disadvantages modified Henry numbering systems are popular for people using numbering systems to keep track of people in their records but for publishing genealogies the Register and Modified Register Systems are more common Combined Ancestor and Descendant Numbering Systems The Ahnentafel ancestor numbering system can be combined with the Henry descendant numbering system or with a modified Henry numbering system Doing so creates a numbering system that can be used to number ancestors descendants and collateral relatives all with the same numbering system To combine these numbering systems you start out with the Ahnentafel number of the closest common ancestor you or whoever is assigned Ahnentafel number 1 and another person have then you add digits as in the Henry numbering system or one of its variations for the descendants of that common relative The Ahnentafel number is separated from the subsequent Henry numbers by a peri
123. s The Research Log in this filing system allows you to know where to look in your document files for documents that apply to the category you have kept your research logs organized by For example if you kept your research log organized by families you could see on your Haselman John research log that the 1850 census for the John Haselman family is filed in your Haselman Census document folder document number 14 3 By Event Date and or Search Period Rather than filing your documents and or extracts by one of the above numbering systems you can also file them chronologically by the event date of a document and or the beginning date of a search period for negative searches if you want to print and file extracts for your negative searches In this way the order of your document photocopies create a type of a document time line for your families or files In this case you will use the date you have entered in the Event Date or Search Period field to file your documents by within your genealogical files Bygones Document Labels As the above section explains Bygones expects the user to refer to document photocopies by the combination of 1 a file name which may be either the Log File or Doc File name plus 2 an extract number document number or event date Specifically you can choose to file and refer to your document photocopies by 1 The Log File name field plus the Extract No 2 The Log File n
124. se standard date fields must have a full complete and exact date in them They can not have date ranges estimated dates or abbreviations such as abt all of which genealogists often need to use for what I will refer to as genealogical dates So the fields in Bygones that handle genealogical dates are actually text fields rather than date fields Since they are text fields you can enter date ranges and abbreviations in them However in order for Bygones to be able to properly sort these text dates chronologically you must enter dates in a specific format in Bygones Always enter dates in these fields as YYYY MM DD with modifiers after the dates If you do not know a date or month you do not need to enter them However if you do enter dates or months always use two digits for the months and for the dates For example June 5 1886 would be entered as 1886 06 05 Note that you need to use two digits for months and dates by placing a zero in front of months or dates that are less than ten About June 1886 would be entered as 1886 06 abt Between 1885 1890 would be entered as 1885 1890 between or just 1885 1890 If you enter dates in this format Bygones will be able to properly sort upon the text date fields chronologically and reports such as the Chronological Research Log will be much more useful For localities you should always enter the largest level levels first and then e
125. so be able to double click on any Bygones database and Bygones should start with that database open Welcome to Bygones ByGoNeS a Basic Genealogical Notekeeping System for Genealogists with Laptops Main Research DB Open a Bygones File Open Manual DB Bygones 9b Figure 4 Bygones Welcome Layout Start Database 3 Open a Research database to input your research notes into by either clicking on the Main Research DB button of the Welcome layout of the Start database or on the Open a Bygones File button and navigating and selecting the Research database you wish to enter notes into If you will be entering all of your research notes into one large Research database you can open the main Research database in the Main Rsrch subfolder in Bygones and enter your notes in their If you would like to have separate Research databases and folder to divide your research notes up into 21 Bygones 9b User s Manual Chapter 1 Getting Started With Bygones separate Research database files you can make as many Research databases as you would like by making duplicate copies of the Blank Rsrch folder with all of it s databases Do this with your operating system Windows or Mac OS You can then rename the copy of the blank research folder again with your operating system but you should not rename any of the databases in the folder After you have done that start Bygones and open up the Research database in
126. some photocopies of what you found The extract numbers for the research extracts would be number three and four but the document numbers you would assign would be document numbers one and two if you use a unified filing system If you use a dual filing system the document number you assign would be the next available document number for the document file it will be filed in So with a dual filing system if I was going to file a marriage in a Haselman Marriage document file and the last document number used for that document file was document number 15 I would assign document number 16 to the marriage Again Bygones can usually calculate the correct document number for you Just click on the gt button next to the Document Number field Note that on most Research Extract layouts the gt button next to the Doc No field will calculate the next available document number available for the research log file listed in the Log File field for people who use a unified filing system However if you are using the Research Extract w Doc File Name it will calculate the next available document 42 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems number for the document file listed in the Doc File field for people who use a dual filing system If you do not want to print and file all of your research extracts from Bygones but rather you prefer to print out only Research Logs fro
127. ssor program etc without having to manually retype or rewrite the information You can also copy information into Bygones from electronic catalogs and sources 4 You can view and print your research notes in several formats after you have input the information only once After you have entered information on a search into a research extract in a Bygones Research database you can view or print that data as a full research extract in a regular research log in a chronological by event date research log in a locality event type research log grouped by locality and event type as marriage etc or to document source labels address labels with source citations for your photocopies 5 You can take and create a lot of research notes with you on your research trips with your laptop without having to lug around large paper files Bygones 9b User s Manual Chapter 1 Getting Started With Bygones Research Extract Log File Haselman Phyllis amp Husbands a es Extract No 8 Date Searched Dec 6 1997 North Salt Lake UT 84054 0078 Record Type Obituary l Locality Utah Salt Lake Co Salt Lake City Search Get the 1934 Salt Lake City area obituary of Walter Pettit Objective amp names searched Source Information Full Source Citation Obituary of Walter Wilding Pettit Deseret News Salt Citation Examples Lake City Utah 19 Feb 1934 section 2 page 5 Book Author Title City Publisher Year pages Serial Author
128. tabase If you also file your document photocopies in the same folders as your research logs the Log File field will also indicate the file your document photocopies are filed in If you file your 1 research logs by one filing system e g you keep them by couples or families and 2 your document photocopies in a separate filing system e g by record type as Census etc you have two sets of files that you will need to refer to in Bygones The LogFiles database should be used to keep the names of the files that you keep and file your research logs by But you may then use the DocFiles database to enter the names of files you use to file your documents in However if you will file both your research logs and your research extracts and document photocopies all in the same filing system you should not use this database or the Doc File fields in the Research databases 17 Bygones 9b User s Manual Chapter 1 Getting Started With Bygones Databases That Look Up Information From Your Research Databases Whereas the Research databases look up information from the databases discussed in the previous section the TimeLine Scans and Index databases look up information from Research databases The TimeLine database is for creating time lines or chronologies for your families Word processors and or genealogical programs such as Generations FTM Family Origins TMG etc that allow you to enter many events
129. tabases Before you start dragging the field names in the right column you will probably want to select the View By option in the upper right hand corner that most closely approximates how you want to import the data For example Matching Names will match the fields that have the same name in both databases Last Order will display the order of the fields that was used the last time data was imported into it If you select one of these options but then start dragging the field names in the right column note that the View By option will switch to Import Order which indicates you are creating a custom import order Data in CORRESP USR Names Searched Date Searched Address Search Objective Enclosures Date Reply Received Search Result Summary Correspondence Number Text of Letter Sent Text of Reply Name File Extract No Researcher s Name amp Add for Correp Log Researcher s Name and Address for Lett Researcher s Return Address z Scan Data gt gt amp Add new records Replace data in current found set Import Field Mapping Field Names View By Matching Names Fields in RESEARCH USR Names Searched Date Searched Event Date Search Objective Source Notes Source Name Match Field gt Search Result Summary Source Number Match Field Researcher s Name and Address Researcher s Name and Address2 Rsrch L
130. te keeping system and that a genealogical note keeping system must work hand in hand with your genealogical filing system Bygones does not dictate how your organize your genealogical files but it does require that you have some logical filing system in place to divide your research notes into logical and manageable groups If you do not already have a genealogical research note filing system in place deciding upon a filing system may be one of the biggest steps you need to take before you start using Bygones Chapter 5 Genealogical Filing Systems briefly discusses some common filing systems and points you towards other books for more information If you already have a genealogical research note filing system in place you should understand how to use Bygones in conjunction with your filing system Chapter 6 How to Use Bygones With Different Filing Systems explains this in detail You should also understand how localities and genealogical dates must be entered in Bygones databases This is discussed in the next section Entering Dates and Localities in Bygones Note that for the sorting of your research notes to work correctly you need to enter localities and genealogical dates in a specific way in Bygones from the largest level to the smallest level There are actually two types of date fields in Bygones For current dates such as the search date a standard date field is used In Bygones a FileMaker Pro databa
131. that database and do a Find All command from the Select menu to make sure all the records in a database are found You can also import records from databases that are set up differently For example in Bygones you may want to copy some records from a Correspondence database into your Research database so that you only have to look in one Research database to check all the research and correspondence that has been performed regarding a specific family Each time you import records from another database Bygones will display an Import Field Map window This window allows you to 1 control which fields of data will be imported and 2 map where the data from the fields of the external database will be imported into the database you are importing data into Figure 13 shows the Import Field Map window In the center is a column that either shows a an arrow or b dashes or dots If an arrow is shown the data will be imported from the field shown on the left to the field shown on the right If you click on the arrow it will change to dashes on the Mac or dots in Windows If dashes or dots are shown in this column the data from the field on the left will not be imported So you can control which fields will be imported by clicking in this column To control which fields the data will be imported into you can drag the fields in the right column In this way you have complete control over how data is imported between da
132. the number The Register System and the Modified Register System are similar and are the standard systems used in most published genealogical journals and family history books discussing descendants of a common ancestor For numbering ancestors in working genealogical files however the last three numbering systems all similar are the most useful since they can easily be expanded as more research is done Also they can be combined with the Ahnentafel ancestor numbering system as is described in the next section so that ancestors descendants and collateral relatives can all be numbered together with one numbering system In the Register System which is also sometimes called the New England System after The New England Historical and Genealogical Register where the numbering system was first used the common ancestor is assigned the Arabic number 1 and then subsequent Arabic numbers are assigned to descendants whose line and descendants will be carried on and discussed in the section on the next generation But if a descendant is the last person discussed on a particular line they are not assigned an Arabic number Each child of a person is given a small Roman number i ii iii which indicates the birth order of the children listed The Modified Register System also called the Record System or the NGS Quarterly System it was developed by the National Genealogical Society Quarterly assigns an Arabic number to each descendant whether
133. the tab order initially skips over the Search Results section of the Research Extract layout to the Research Notes section Then from the Research Notes section tabbing takes back you to the Search Results section above the Research Notes section This is because when you are reading or reviewing a research extract usually you want to look at the search summary in the Search Results section before deciding if you want to review the more detailed research notes in the next section But when you are entering the data you need to enter the research notes before you can summarize the search in the Search Results section So usually there is some reason when the tab order doesn t follow a strict right to left and top to bottom tab order If there is a field that you would like to use tabs within you may do so by typing Ctrl Tab For example if you are extracting a document and you want to line up some text in columns within a field with tabs you can do this using Ctrl Tab You may adjust your tab stops by selecting Show Text Ruler from the Format menu and adjusting tab stops on the text ruler Also note that the Research Notes field in the research extract layouts of the Research databases use a monospaced font rather than a proportional font In a monospaced font each letter has the same width For example the letter i has the same width as the letter m So with a monospaced font
134. time Database Program eeeeeeeeee 45 Database Terminology 35 e td di E nete namueaNA 45 Using the Bygones FileMaker Pro Runtime Database Program sese 45 Tey OUUS e RUND ees 46 Modes eene HIS A A EiS 46 Working with Bygones Windows ssccccceeeseeeennneeeeceeeeeeeennaeeeeceeeeeeeenaaeeeceeeeeeeesaaeeeeeeeeseeeeaaaes 47 VIEWS coss dioe eras ee ro n BE as BS RO es Aa E A HA SHAR AHAB AAR NESS 48 ii Bygones 9b User s Manual Navigating m BY Sones sir e e o EE E AD RR RR ERR REESE ENS UES 48 Entering Information in Bygones Fields eeseeeeeeseeeeeeeeeeenee nennen nennen nenne 49 Finding Searching Records in Bygones eessseseeseseeeeeeeeeee eene eene nere nnne enne 49 Special Search Symbols aiee 5 niit dodo teeteedededeteteeeteeed aded te ee ededededa tee eGo 51 Sorting RECOLAS ER 53 Importing dnd Exporting Data rt ttes 53 Recovering Damaged Bygones Files eeeesseeeeeeeeeeeeeeee nennen nennen nnne nennen ener enn nenne 55 Known Bugs of the Bygones Database Program eeeeseeeeeeeeeeeeneeee eene nennen nere 55 Select Annotated Bibliography er eee td nen 56 FileMaker Pro Windows Windows 95 Windows 98 Macintosh MacOS WinZip Stuffit Stuffit Expander PAF Family Tree Maker Generations Family Origins Ancestral Quest The Master Genealogist Ultimate Family Tree Brother s Keeper International Genealogical In
135. to smallest level You should also try to be consistent in how you enter localities For example if sometimes you type the word County after a county name and other times you don t when you sort by locality each county may end up with two groups for that county one with the word County in it and one without the word County in it You may want to write down some guidelines for how you prefer to input locality names The Locality database has a User s Guidelines layout where you can enter some of your personal rules and guidelines for entering locality names in a consistent manner For example some of my personal rules are as follows If I am entering a U S locality I do not enter the country name For all localities outside the U S I enter the country name first I always spell out state country county and city names I do not abbreviate them I always use the Co abbreviation for county and the abbreviation Twp for townships These guidelines aren t better than anyone else s but having a few basic guidelines helps one be consistent Quick Start To use Bygones to keep research notes in you should 1 Install Bygones 2 Start the Bygones program by double clicking on the icon for the Bygones program located in the Bygones folder of your hard drive In addition to loading the Bygones program doing this should also open the Start database After you have initially run Bygones you should al
136. to be used to organize your working genealogical data and files So it gives an excellent explanation of the Register and Modified Register descendant numbering systems as well as the Ahnentafel ancestor numbering system but it does not cover the Henry descendancy numbering system and it s variants or combined Ahnentafel Henry numbering systems Devine Donn How to Number People in Pedigrees and Genealogies Ancestry Newsletter Vol IV No 1 Jan Feb 1986 1 A great classic article on genealogical numbering systems Dollarhide William Managing a Genealogical Project A Complete Manual for the Management and Organization of Genealogical Materials Baltimore Genealogical Publishing Co Inc 1991 Two chapters give a good explanation of genealogical numbering systems Pence Richard Numbering Systems in Genealogy HTML version adapted by Mike St Clair lt http www genealogy org st clair numbers welcome html gt Based on a presentation made to the National Genealogical Society s Computer Interest Group July 1996 Revised December 1987 November 1993 This web site gives a great discussion of genealogical numbering systems Guides for Citing Your Sources The Chicago Manual of Style The Essential Guide for Writers Editors and Publishers 14 ed Chicago University of Chicago Press 1993 This is the bible for the citation and writing guidelines generally recommended for genealogists It covers all aspects of writing bo
137. tors always have even numbers and female ancestors always have odd numbers An ancestor s father will always have an Ahnentafel number two times his or her own Ahnentafel number And an ancestor s mother will always have an Ahnentafel number twice his or her own plus one Conversely a male ancestor s child who is one of your direct line ancestors will always have an Ahnentafel number that equals the ancestor s Ahnentafel number divided by two For the child of a female ancestor you would first minus one and then divide by two to get the Ahnentafel number of her child who is your direct line ancestor 26 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems If you understand this you can navigate around in a text Ahnentafel chart as easy as you can a graphical pedigree chart Occasionally some people use the numbers on their cascading pedigree charts rather than Ahnentafel numbers to refer to the families of their direct line ancestors By doing this it is easy to work with a cascading pedigree chart and set of family group sheets together For example 3 4 would refer to the ancestor and family of person number 4 on cascading pedigree chart number 3 People use this numbering system largely because most genealogy computer programs restart numbering the ancestors on each individual pedigree chart of a cascading pedigree chart with number one rather than printing Ahnentafel numbers However this is not a standard a
138. tus area icon in the bottom left hand corner of your Bygones window The status area icon looks like a small window with a gray area on the left side of the window You will need to display the status area in Bygones by clicking on this icon in order to access the layouts pop up menu and switch layouts Modes The Bygones program has 3 different modes that you can use and work in They are the Browse mode the Find mode and the Preview mode The Browse mode is the mode you will use most of the time This is the mode that you use to a input and edit your database records b browse or view your database records and c print your data You use the Find mode in order to perform a find search on your data After you have performed a find search you will be returned to the Browse mode to review the found records The Preview mode allows you to see what your records will look like when they are printed The commercial version of the FileMaker Pro program has one additional mode the Layout mode The Layout mode is used to design your own layouts You can switch between these modes in three ways 1 From the Mode menu you can select the mode you wish to be in 2 You can use the keyboard combinations shown in the Mode menu to switch 46 Bygones 9b User s Manual Chapter 3 Using the Bygones FileMaker Pro Runtime Database Program between modes 3 You can use the mode pop up menu at the bottom left of the Bygones window to
139. u get home you then pull the pages out of the notebook cut off the ragged edges and file them by surname When the surname folder gets too large she then suggests that you divide your research notes by families using the name of the head of the household for the folders Dollarhide William Managing a Genealogical Project A Complete Manual for the Management and Organization of Genealogical Materials Baltimore Genealogical Publishing Co Inc 1991 This is one of the best books there is on organizing your genealogical materials It describes in detail a well thought out genealogical note keeping and filing system It discusses good note keeping practices and has many forms that you can photocopy It has an excellent explanation of genealogical numbering systems that can be used to keep track of your relatives For note keeping he records each search on a standard research extract form which he calls a Reference Family Data Sheet He shows how to keep these extracts either with paper notes or with a computer word processing program He uses a filing system that files his research extracts and documents by surname and locality in 3 ring binders with each page being given a unique number He also shows how you can index your research findings with a computer database program or with index cards Even if you use different note keeping forms and a different filing system much of what he discusses applies to most good genealogical filing syst
140. uld work well for people who file their research logs and notes in regular manila files Both of them should have enough room at the top of the page to hole punch them and keep them well organized in manila folders with metal fasteners at the top In general you will usually want to decide upon and use one research extract and research log layout set for what you see is what you get printing and entering of notes However all of these layouts show the same research database records So if you enter your information in a research extract with half inch margins you can still view and print it with the research extract layout or research log layout with quarter inch margins So if you do decide to use different sets of research extract and research log layouts at different times that should usually work fine The only problem you may have is that if you entered your notes in the research extract with quarter inch margins and then print and view it with a layout with larger margins in some fields some of the text at the end of the fields may not be shown and printed it is however still in your database 41 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems Numbering Systems for Documents and Extracts in Your Genealogical Files As mentioned earlier numbering the document photocopies and research extracts if you print and file them too within your genealogical files gives you a way to quickly refer to inde
141. ween conflicting information in your data and someone else s data on the same family without having to redo your research If you take the time to do research take the time to document your conclusions family group sheets If you keep good research notes with complete source citations especially for your positive searches you will be able to easily provide this documentation from your notes without having to go back to the original sources again to get full citations A good filing system for your research notes and documents should allow you to quickly and efficiently find the documents and information you are looking for in your notes and files Usually research time is only about one fourth to one third of the time you spend doing genealogy The other three fourths to two thirds of the time is spent analyzing and processing your information formulating new research strategies and finally publishing your conclusions whether it is on family group sheets printed books or any other format So it is important to have a good note keeping and filing system that allows you to quickly access the documents notes and information that you are analyzing so that the three fourths of your genealogical time is productive Often it is tempting to save some time when recording and filing research notes by not properly taking notes and or keeping them well organized But doing so usually costs you more time later and more importantly makes it easy t
142. x and retrieve your documents When you do this both you and Bygones can quickly find and refer to any document or extract by 1 the file name it belongs to and is in and 2 the number that applies to that specific document or extract Bygones is designed to let you use several common numbering systems for your documents within your files However you should use one of the three document numbering systems explained below The three numbering systems you may choose from are 1 2 By Extract Number For each search you do you should fill out a research extract and give that extract an extract number The extract number should be unique for the research Log File name it belongs to For example if I was filling out a research extract that was for my Haselman John research log file and the last extract number I had for that log file was 32 then I should assign the new extract the extract number 33 If you click on the New Extract button in a Bygones Research database Bygones will usually calculate the next available extract number for you However if you then change the Log File field to a different log file name you will have to recalculate the correct extract number for that log file To have Bygones do that for you click on the gt button next to the Extract Number field and Bygones will enter the next available extract number for that log file If you print and file each of your research extracts including the
143. y compare the data recorded on these standard family group worksheets A separate worksheet is filled out for each positive search Each worksheet is numbered so that it can be cross referenced with the research log The worksheets are kept in alphabetical order by the name of the head of the family and also serve as an index to the document photocopies and research logs If a photocopy is made it is given a separate enclosure or document number which is also noted on the worksheet and the research log The documents are not divided by family surname or locality etc but are kept in one set of document files and are filed in numerical order by the enclosure document number that was assigned to them when they were found Kirkham E Kay How to Make and Take Notes and Organize Information Chapter in Research in American Genealogy A Practical Approach to Genealogical Research Salt Lake City Deseret Book Company 1956 This book suggests keeping your research notes in notebooks or three ring binders with a separate notebook for each surname locality or surname and locality He recommends that you number each page in your notebooks so that the pages can be easily referenced Nichols Elizabeth Using Additional Forms and Files to Organize Section in The Genesis of Your Genealogy Step by Step Instruction for the Beginner in Family History Fourth edition Salt Lake City Family History Educators 1998 This books suggests recordin
144. ygones is a layout A FileMaker Pro Bygones layout is the interface or view that you use to a enter and edit your data b browse and review your data c perform a find search on your data and d print out your data by Each database can have multiple layouts Some may show all of the fields the actual database records show others may only show a limited number of the fields available For example you could have a database that held information on your friends and relatives The database could have fields for their names their addresses their phone numbers and their birth dates The database could have one layout that shows all of these fields for when you are entering and searching your database records But it may also have a phone list layout which only showed the fields with their names and phone numbers It could also have an address label layout which would print their names and addresses on address labels for Christmas cards It could also have a birthday list layout which only lists peoples birth dates and names So each layout can be used to view and work with your database records in different ways The layouts themselves do not hold your database records rather they are just your interface to work with and print the database records and fields in the database In relational databases layouts can also show fields and records from related databases A Bygones example of the use of layouts to work with your data in various ways is
145. you print and file each of your research extracts it is easiest to also use the extract number to refer to and file the corresponding document photocopies 35 Bygones 9b User s Manual Chapter 2 Bygones and Genealogical Filing Systems by 2 By a Document Number With this numbering system you only assign a document number when a search is positive and results in a document photocopy being made If the search was negative and no photocopy was made you do not assign a document number If you do not print out your research extracts but rather you only keep a record of all of your searches with a research log this may be a good numbering system for you 3 By Event Date and or Search Period Rather than filing your documents and or extracts by one of the above numbering systems you can also file them chronologically by the event date of a document and or the beginning date of a search period for negative searches if you want to print and file extracts for your negative searches In this way your document photocopies create a type of a document time line for your families The Document No OR Copies Made field of the Bygones Research databases is used differently for each of the above numbering systems For system 1 By Extract No and 3 By Event Date you either type in Yes or None in this field to indicate whether or not you made copies If you did make copies you then use either the Extract No

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