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1. the options will i give you more web detail to schedule Monthly by day Monthly by day from end the appointment Month by dele Smart Net 2 1 User s Manual 20 Section3 Intranet Daily If you select Daily the event will repeat at the same time every day until the end date if specified or the Number of times is reached Weekly If you select Weekly the event will repeat every week on the day s selected until the end date if specified Monthly by day If you select Monthly by day the event will repeat on the same weekday of the month every month until the specified End For example if the initial date is the second Monday of the month the event will repeat on the second Monday of each month Monthly by day from end As above Monthly by date If you select Monthly by date the event will repeat on the same date of the month every month until the End For example if you the initial date is May 12th then the event will repeat on June 12th and so on Yearly If you select Yearly the event will repeat on the same date every year until the End Frequency indicates how often the event should repeat 1 everytime 2 every second time 3 every third time Detas Partrcpants Repeat Repeat Type Weekly wt Repeat End Date F Use end date 20 v Dec v 2006 Select Frequency Repeat Day ill Sunday Monday a Tuesday L Wednesday L Thun sday Friday Satu da2. Creating a Bookmark Once you are on a page that you want to bookmark copy the URL Open the Bookmarks page and select New Bookmark Title Spelling Help URL http www yourdictianarv com librarv mispelled html Please specify the full address far external sites e g http www google cam Description 100 most often misspelled words Give your bookmark a title and paste the URI into the URL section Provide a brief description If there is not a suitable category select New and create a new category The page at http pluto smartcom ES Category po rai aaa fe EST E E POSSE inane Calendars 5 34 Search Engines A Add to finish Calendars pF X Paula Your bookmark will appear under the new category E Lu E Spelling 100 most often mispelled words Search Engines Ask Jeeves Junior kids search engine x Google Bookmarks can be added globally for all users or groups of users refer Section 4 Global Bookmarks Smart Net 2 1 User s Manual 24 Section3 Intranet Ammml 7 User Web Pages ym M E User Web Pages This is an automatic Web Page index for all users that are allowed to create their own web page User Web Pages k re q rm Automatic web page index for all users allowed to create their own web page I m a Username Full Name Last Updated paula Paula 15 02 2006 12 07 55 teacher A Good Teacher 18 04 2006 12 47 28 Clicking on the users name will ta
3. Send Reminder Yes No o days 4 hours 0 minutes before event Enter the Brief Description This will show as the appointment The Full Description should show more detail Todays date is the default You can change this by clicking the Select option The drop down option in the Untimed event box will provide time options Access If you have a personal event happening that you would like on your calendar you may choose confidential If someone else looks at your calendar this time will still be blocked out but the event will simply be labeled confidential and will have no details Priority can be made High 5i Partcipants Repeat which will make the entry Briet TUTTI mue i sold Description appear In Dold Full In response to the children s letters Access Publ Descriptiott A11 classes be seated in the school hall 10 minutes before 12 noon Priority High v If you would like an email Cagene Mons A Reminder then select yes and enter a time frame for Date 3 Wl Aug all 2306 GI Sici the message to be Tmedever v delivered Time 2 Hs Om 9pm 0 Osa om The entry can be saved Send Reminder Oves Wo 0 days 4 hours 0 mintes before event Smart Net 2 1 User s Manual 19 Section3 Intranet here or more details added on another Tab Participants If you are scheduling an event for yourself you don t need to touch this as you are automatically selected Be aware though that if you are including oth
4. relevant entries Jull amp lu22 4 Export Calendars can be exported to a Palm Pilot or iCal format If you would like to use this function and can t figure it out please consult your Palm Pilot or iCal Manual for Suitable file formats Import Data can be imported from Palm Desktop VCalendar and ICalendar If you would like to use this function and can t figure it out please consult your Palm Pilot or iCal Manual for suitable file formats Smart Net 2 1 User s Manual 17 Section3 Intranet Unapproved Events The System Setting will determine how this will work for you The default will e allow users to make entries on another users calendar e require event approval e display unapproved events Any of these scenarios can be changed by the Web Calendar Administrator Assuming the default then when you login you may or may not have a link that says You have X unapproved events You have 1 unapproved events Frinter Friendly Month Sep 2006 w Go to My Calendar Today Admin Unapproved Events This indicates that another user has created an event on your calendar If another person creates an event such as a meeting that includes you it will show up on your calendar and appear in the list of Unapproved Events until you specifically approve it You may click this link to see your unapproved events You will also be notified by email whenever you have unapproved events By clicking on the You have X unapproved
5. 30 31 i i ai The completed link will now be available Go to My Calendar Today Admin in your main menu at the bottom of each Views Clinton Contract side by side page Current User Paula De Ath Logout Click the Admin link again to continue Smart Net 2 1 User s Manual 15 Section3 Intranet Layers Layers allow you to overlay one or ATEO 7 RENE more calendars on top of your own l When adding the layer you can choose a colour When an event Categories from that layer is displayed on your calendar the text of the event will appear in the specified colour Reports Now let s create a layer From the pull down menu labelled source choose a calendar for your layer For this example Ihave Add Layer chosen the Public Source Public Holidays Holidays Calendar which y Color FF0000 has previously been set l up as a non user Duplicates i Show layer events that are the same as your own calendar Layers will be overlaid over your own calendar Next select a colour Try to choose a colour that will contrast well with the background have chosen red Check off the Duplicates box and click Save Go down to the bottom and click My Calendar remember that if you ever get lost and want to get back to your calendar this is the way to do it Modify the Layer Layers 9 x Admin Select Admin Layers Disable Layers will turn the layer off Layers are currently Enabled
6. Disable Layers Enable Layers will bring it back Add layer Layer 1 Edit Delete Edit Delete options are available Source Public Holidays beside each individual Layer Color 3FFDDDD Duplicates Mo OF week 49 A Westland Swear ay Day 10 Week 330 A1 17 week 52 a A aTarm 4 eds Stat Meeting Smart Net 2 1 User s Manual 16 Section3 Intranet Click the Admin link again to continue Reports If reports have been enabled at System level this option will be Preferences Assistants available Categones Layers Trial and error here is your best option to get reports that will suit your own preference Reports Go Back to the Menu by selecting My Calendar Another Users Calendar Use this function to view another user s calendar Select a user fromthe drop View Another User s Calendar down list and click go When viewing another users calendar their name will show up at the top of the calendar You can add an entry to another user s calendar but you can not edit any existing entries unless you have been made a manager of their calendar Note You will not be able to see any entries that they have entered in their calendar as Confidential To get back to your own calendar click on the My Calendar link in the lower left search box where you can Keywords input a keyword an FIDLL a 0 OEE eT P y and get Month Ju2006 Week Year 2006 v
7. is used to Z share documents pictures video clips and other types of media to all Multimedia Gallery users on your network It has an easy to use intuitive interface much like Windows Explorer to navigate through the hierarchy of folders To access the Multimedia Gallery click on the Multimedia Gallery icon All users can view items stored here To set up folders and save items in to the Multimedia gallery a user has to have Gallery rights Folders created in the Gallery Drive will show up in the Multimedia Gallery e g w B dB whale School Sports Sch Lamps el LJ LJ Domonstration Junior Senior School School schoal Productions Smart Net 2 1 User s Manual 5 Section3 Intranet My Network Files A When remotely accessing the Network this icon will allow you to My Network Files access your network shared folders and files Accessing the Intranet from home Enter intranet yourschool school nz in your web browser from home or your static IP number if the intranet address hasn t been set up yet Log in to the Smart Net server just as you would at school with your user name and password Select the My Network Files icon This will bring up a list Comments Select the Workgroup Saturn Do not tick E the box just click once on the name or What appears here is a Name Coe te list of machines that are 4 available Choose the Windows Network Up e Smark Mek Samba Server server Sma
8. mail These controls evaluate incoming messages and identify those that are most likely to be junk mail Configure Junk Settings for EAGT Settings Adaptive Filter Do not mark messages as junk if the sender is in Personal Address Bock v Trust jurk mail headers set by SpamAssassin w Handling Mowe incoming messages determined to be junk mail to Junk folder on Local Folders v C Other v Automatically delete junk messages older than 14 days from this folder v When I manually mark messages as Junk Move them to the Junk folder Delete them v When displaying HTML messages marked as junk sanitize the HTML View and configure junk mail logging Smart Net 2 1 User s Manual 28 Add a signature Section3 Intranet Select the write icon In the body of the message create a signature that you would like to appear at the bottom of your emails Browse to your H drive and save the file name as signature and the file type as HTML Close the message window and select Don t Save amp Compose no subject File X Edit view E GJ Send Contacts Mrs Crabtree Principal Insert Formak Options Tools 55 0 ALE Spell Save Red Apple Primary School principali iredapple schaal nz ph 64 1 245 3252 fax 64 1245 3251 4 lil Goto Tools gt Account Settings Click on the very top option which will be yourusername yourschool school nz
9. on these to navigate to the next or previous month Also note that today s date is highlighted in a darker blue Saw X0 july 700i Sun Han Tua Wed Thu Fri Sat Son Men Toe Wed Thu Fil Sai 1 fo 6 amp 3 a 55 E _ June 2006 i NE Ge oF i0 ii i2 RN a ee ee bs EAE is is iF o iB Fred Test I BE i 1i 17 13 14 HN UO MEE ft c3 ca 38 i8 if ce ii EN EE 5 s on EM s c5 uo DN Category a Printer Friendly Mente Ja ce be Wee Ant dal Ge Wear XR Bo Goto My Calend oda 1 Admin Another Users Calefhidar Search Import Export Add New Entry Current Uter Feed Test LORUN You may also easily navigate at the bottom of the page to show a month view a week view or a year view by choosing the month week year and clicking the Go button Try it out The Menu At the bottom of every page you will see a menu that looks like this Printer Friendly Month Jun 2005 v Week Jun25 Ju1 Go Year 2006 Go Go to My Calendar Today Admin Another User s Calendar Search Import Export Add New Entry Help Current User Fred Test Logout WebCalendar v1 0 0 17 May 2005 Note the Printer Friendly link at the top Now let s go through the main menu options one by one My Calendar Today These are like a home link on a web site No matter where you are on this site you can always click this to return to your main calendar page Smart Net 2 1 User s Manual 11 Sectio
10. username and password to enter here E OVERLOOK 4 e Hara Panera Gee gr tet OT pcm To view new messages click on the INBOX Smart Net 2 1 User s Manual 3 Section3 Intranet CQ dd Ww wb pia a p i EFES whee Mang Pap ieee Pert Dua Puida fa 85 wok Ter pgnrssp Addsarphr Bigs Con e INBOX by Open It Erd k ear m olinda Halliday Fw Cran crepbl erra Apr a FDDE b ES rata 20 run partsa etr crnn pg vem ofa DL j Goapaer Daniam piede Erpracmurr Mee Mapi Apr amp 202 ul Preah d M LI a g Tren 00 amp f C eie College o Teareng Pardi 2096 Sa Iz o epee Fenndies bi to sur hame page Far Hz d The preview pane lets you read the email on the same screen Like most email programs unread messages appear in bold The icons along the top will let you do the things most email programmes will do Compose Header Move Read Unread Print t Delate Folders Search Fetch it 8 Sha Qut Create a new message To create a new email select the compose icon https www smartcom co nz Compose Mozilla Firefox 1 a 1 E Mere pa drah pem hipe T asa mec msm meom n otoa m 22 Amd AS Boba s og a xf Fig eae he B i3euse utn Add an attachment options are at the bottom of the message Smart Net 2 1 User s Manual 4 Section3 Intranet Multimedia Gallery CM The Multimedia Gallery is a web based catalogue that
11. Smart Net Intranet Change Password omart Net Web Mail Create anew message Multimedia Gallery My Network Files Accessing the Intranet from home Saving work back to the server Deleting Files Web Calendar Tutorial Preferences Assistants Categories Views Layers Another Users calendar Export Import Unnapproved Events Add New Entry Participants Groups Availability Repeat Online Help User Bookmarks User Web Pages My Notes Daily Notices Thunderbird Email Create New Message Sort Messages Junk Mail Controls Add a Signature Smart Net 2 1 User s Manual Section3 Intranet SECTION 3 Intranet 3 2 3 3 3 3 3 5 3 6 3 6 3 6 3 6 3 8 3 8 3 9 3 12 3 12 3 13 3 16 3 17 3 17 3 18 3 19 3 20 3 20 3 20 3 20 3 23 3 23 3 25 3 25 3 26 3 26 3 27 3 27 3 28 3 29 Section3 Intranet Smart Net Intranet Access to the Smart Net intranet is via your web browser Clicking on the browser button will pop up a login window TES OO 5 5 5 0 L Our Awesome School Intranet Password BENE m Wde ue Google Tigle Librarg Search Entering your username and password details on the left hand side of the blue bar allows the system to check how much detail to provide you with and whether to provide any Administration links The System Administrator is able to change the pictures on your intranet page and add icons to the bottom of the screen Users have access to the following icons altho
12. Tick the box to attach your signature Select Choose and browse to your H drive Select the file you have just saved Select OK to save Account Settings paula smartcom co nz Server Settings Copies amp Folders Composition amp Addressing Disk Space Junk Settings Return Receipts Security Training Server Settings Copies amp Folders Composition amp Addressing Disk Space Junk Settings Return Receipts Security Local Folders Disk Space Junk Settings Outgoing Server SMTP Account Settings lt paula smartcom co nz gt Account Name paula smartcom co nz Default Identity Each account has an identity which is the information that other people see when they read your messages Your Name Paula Email Address paula smartcom co nz Reply to Address Organization Attach this signature Edit Card Outgoing Server SMTP 192 168 1 1 Default v H signature html Attach my vCard to messages Now when you write a message your signature will automatically included at the bottom of your email Smart Net 2 1 User s Manual 20
13. ams unread messages appear in bold Smart Net 2 1 User s Manual 26 Section3 Intranet The icons along the top will let you do the things most email programmes will do File Edit View Go Message Tools Help w a E uo es XK S ium Ex GetMail Write AddressBook Reply Reply All Forward Delete Junk Print Stop Create a new message To create a new email select the write icon ab OM POSE MO EUDIESL File Edit View Sort the mail in your inbox By selecting the message and pressing a number from 0 5 you can colour code the messages Each number corresponds to a different colour 1 Important 2 Work 3 Personal 4 Todo 5 Later Sort the mail by selecting the View option below the main toolbar above the messages To sort mail by date sender or subject just click the title in the toolbar Smart Net 2 1 User s Manual 27 Section3 Intranet Junk Mail controls Enable the Junk Mail controls in Thunderbird by Took Help selecting Tools and Junk Mail Controls from the drop Address Book Ctrh2 down menu Extensions Themes Message Filters Run Filters on Folder junk Mail Controls Run Junk Mail Control on Folder Delete Mail Marked as Junk in Folder Import Javascript Console Options The options in this section will enable you to tell the system what to automatically do with mail that has been identified as Junk or Spam Junk Mail Controls Thunderbird has several ways to detect junk
14. ategories while the system administrator maintains the list of global categories Smart Net 2 1 User s Manual 12 Section3 Intranet When creating or editing an event you may specify the categories for the event If the category you select isn t a global category and you select participants other than yourself for that event other users will see None as the category If you selected a global category all users will be able to see the same category When viewing the calendar month week or day a selection box is displayed near the top of the page that allows you to filter events based on a category When you select a category from this menu only events associated with that category will appear on your calendar Views Preferences Account Assistants Views allow you to look at the calendar of one or more users or E NonUser Calendars at the same Categories Views Layers time Click on Add new View and you Will be taken to a screen that Reports looks like this For View Name it is recommended to put in the names of the people that will Vox be included in this view For example Add View Connie Daniel View Name Connie Stephen View Type Next choose a view type refer examples p below Users 9 Selected All Clinton Pasfield Connie van Slooter Daniel Fone Finally select the users use the lt control gt John Apple or lt apple gt key again to select multiple Kris Stacey
15. e page as to what week it is in the year Week Starts on Sunday or Monday Work Hours Once set if you attempt to put in an event outside of your work hours you will get a warning message Specify Timed Event Length by Duration or end time enter appointments in with a start and optional hours amp mins duration or start time and optional stop time Email Section It is recommended to keep all of these on Yes When I am the Boss You can modify this section only if you have an assistant who has access to modify your calendar Email me event notifications If you wish to receive email when one of your assistants adds an event to your calendar want to approve events If you want to approve events added by any of your assistants Display if created by Assistant If enabled the Created By field in view entry will include assistant s name in addition to the Boss name Colors Personalise the colours to your preference Document background VFFFFFF Document tithe 333355 Table cell background MFFFFFF Table cell background for current day SFFCCFF Table cell background for weekends SWCCSSFF Enter when you are done Go to My Calendar will take you back to the calendar Go to My CalendaP Today Admin Viewe clnftnnlitnntract cide hw cide Getting around the calendar Smart Net 2 1 User s Manual 10 Section3 Intranet Note the months on either side at the top You may click
16. ers as part of the event you must be sure to choose yourself as well Participants Participants Clinton Pastield Hold down the lt ctrl gt key for PC s or the lt apple gt key for Macs to select peek a cig Stacey 23 Availability more users If you need to choose a number of people or would like to choose an entire group e g all staff click on the select button and a screen will come up that looks like this Users Groups l Clinton Pastield Groups will show that have e van Slooter Technicians been added by the Calendar Darie x a JOP m Ine administrator Eriz Lacey To select a whole group Murray Cameron lect th d Paula De Ath selec e group ana press Rodney Walker Add The members of the Stephen Fergusson group will be added to the He l Public Holidays names already selected in vacant the left hand box Add Remove If you want to check if the other users are going to be available for this appointment select the Availability option lt a Thursday August 3 2006 The bar graph will show all appointments on that day for the users that you have selected so EH that you can have a better m m indication of a good time for the appointment The Repeat Tab will allow you to make this entry appear on a regular basis either daily weekly fortnightly or every third Wednesday for example 7 Details Participants Repeat Selecting one of Repeat Type
17. events you will be taken to the unapproved events screen which looks like this Unapproved Events e Marketing Lunch Monday September 4 2008 Approve Confinm Reject Delete You may choose to Approve Confirm in which case Marketing Lunch this event will be added to your Description To discuss the conference requirements calendar Or you may reject the Date Monday September 4 2006 event and the person who created Time 12 00pm 2 00pm the event will be notified Duration 120 minutes Unfortunately you may not give a Priority Medium reason why you rejected it here Access Public Created by Stephen Fergusson Anyone looking at the entry will Updated Tuesday July 18 7006 11 55am see who was invited and whether Participants Paula De Ath they have accepted or rejected the Stephen Fergusson event Connie van Slooten 7 Joh ae Rejected Smart Net 2 1 User s Manual 18 Section3 Intranet Add New Entry Use this function to add events to your calendar or another users calendar Note you can also access this page by clicking on one of the small crosses in your calendar on either a month or a day view Accessing this section in this way will automatically fill out your date and or time When you click Add New Entry you will come to a screen that looks like this An entry can be made by completing only the Details Tab Add Entry 9 Details A 1 1 Description i Access escription Category
18. h Classes Will be starting again an Wednesday afternoons from 3 00pm 4 00pm Newcomers most welcome For more information please ring Madame Toussourd 03 555 5555 Thunderbird Email Thunderbird email is the in house email programme included in Smart Net Mozilla If you are opting to use it then the icon will appear on your desktop mb ETE and looks like this When you click on the icon you will be required to log in This is a security feature The Thunderbird icon can be accessed form any computer on the network and therefore you can access your email from any machine that you have logged on to Messages automatically open in the Inbox Ele Edit View Go Message Tool Help a a a 3 8 9 x gbp GetMail Write AddressBook Reply Reply All Forward Delete Junk Print Stop Folders View All v d Sub bf Local Folders Subject 0 v Sender G Date mi t3 Inbox 2 Other bits amp pieces Clinton 3 04 2006 4 5 oy nseni Fad Workstation Setup Document B Stephen Fergusson Smart 3 04 2006 9 0 i Drafts link to our home page Stephen Fergusson amp mart 31 03 2006 10 jj Sent Fwid meeting between Stephen and Stephen Fergusson Smart 28 03 2006 10 Junk Presentation Folder Proof Grattan Print 28 03 2006 9 a Trash bea Fwd Smart Met 2 Documentation Stephen Fergusson Smart e 13 03 2006 5 The preview pane lets you read the email on the same screen Like most email progr
19. ke you to the web page placeholder This page is used as a placeholder until you create webpage of your own HOW TO FIND YOUR HOMEPAGE LOCATION To access your homepage locaton browse to your home drive H and open the folder called public html Any files or subf lders within thiz folder are accessible from the Intranet To make sure your homepage is easily viewable you should name your first webpage indes html My Notes N I My Notes is a Personal information keeper and notes manager A user can create folders with notes inside that only they can see They will also be able to view the global and group folders and notes that an administrator has added however they will not be able to modify or delete any folders or notes that they did not create My Notes Smart Net 2 1 User s Manual 25 Section3 Intranet Daily Notices Daily Notices for that day show for each user when they login These are displayed in categories If a user would like to see past notices they can choose to view the notices for the last 3 7 days using the drop down menu in the top right corner Daily Notices Wednesday 4th June Show Notices Today s Frint the notices Senior School M Arthur s Pass Tramp Registration forms are available from the office Early bird discount applies for all students that have returned completed permission slips by the end of the week Students M Choir practise In the library at lunchtime today M Frenc
20. n week view cel Yes No sets your default Display description in printer day view yee No calendar view The default is a week view er December 31 2000 v n December 2000 w Recommended month December 31 VIEW Time format 12 hour C 24 hou Time interval 1 hour v Display Weekends in Week View If you use the week view this determines if Saturday and Sunday are shown on your calendar It can be overridden at System Setting level Auto refresh calendar s O ves 9 No Auto refresh tire 0 minutes Display unapproved 9 Yes No Display week mimber 3 yes Mo Week starts on Sunday Monday Work hours From 8 00am to 5 pm Specify timed event length by Duration 9 End Time Display Description in Printer Day View This will show descriptions if you use the print function Date Format Choose whichever you prefer Time Format Most people would prefer a 12 hour clock though you may prefer military time Time Interval Choose from 10 20 30 or 60 minutes Smart Net 2 1 User s Manual 9 Section3 Intranet Auto Refresh Calendar This will check for new events that might have been added to your calendar at certain time intervals Auto refresh time This is currently set to O Display Unapproved Yes is recommended Keep at No if you would prefer to approve events before they appear on your calendar Display Week Number Will make a note at the top of th
21. n3 Intranet Admin Clicking on this will bring you here Preferences Account Assistants Categories Layers We have already tackled Preferences Let s go through the others one by one Reports Account The account link has been overwritten with data from your Smart Net server To change your password or how your name is displayed see your systems Administrator Assistants This is useful if you have another person making your appointments for you Making someone an assistant to your calendar will give Categories Layers them the ability to edit events in your calendar without your approval unless this has been modified in preferences To use simply choose your assistant s and click save This will put a link on their calendar to indicate that they are a Manager of your calendar Preferences Assistants Reports Go to My Calendar Today Admin Another User s Calendar search Impoi Views Clinton Contract side by side John Kris Rodney Current User Paula Logout Manage calendar of Installs Public Holidays Workshopgstephen Fergussort Click the Admin link again to continue Categories If your system is not configured to Aa ences Assistants use categories you may skip this section Categories Layers Events may be associated with one or more categories but it is not Report required Categories can be user level or global Each user maintains his her own list of user level c
22. r the first one can be changed or deleted and not affect the others Smart Net 2 1 User s Manual 2 Section3 Intranet Help Help Index Addina Editing Calendar Entries Layers Import Preferences System Settings Report Bug There is limited online help available with the following categories Go to Help Index More information is available for Web Calendar Administrators in Section 2 Using the Network User Bookmarks User Bookmarks Bookmarks are web addresses that you wish to go back to They are like Favourites on your workstation only they are not specific to the machine you are currently working on User Bookmarks Why Bookmarks i Global Bookmarks Educational Spelling help 100 most often mispelled words TEI Educational Ports Search Engines Google NZ Google search engine Smart Wet Smart Computer Systems Ltd Smart Net Resources Smart Net Forums An online community for Smart Net Personal Bookmarks Calendars B X Paula Search Engines Ask Jeeves Junior kids search engine E X Google Training info e Admin Training Publications and Resources New Bookmark Tithe URL http Description Category Calendars bd Add If you log on to another machine anywhere on the network your Bookmarks will still be available to you Smart Net 2 1 User s Manual 23 Section3 Intranet Global bookmarks are set up by the System Administrator You can add your own Personal bookmarks
23. rt Net Samba Us Server Name Comments Next you will be presented with dt WORKGROUP Up the network drives that are kd applications Applications available to you C E print Disk Drivers amp CARE Children At Risk Educationally z cdroms Cdroms B Common C Ar You may also see printers you Oe uad dide O gh galleries Multimedia Galleries will not be able to print to om NES e lbraryfiles Library Application these Netlogon Office Files l Home Directory Navigate your way around the 7 i sms SMS Applications files by clicking on the name of 49 studentread Student Read the folder it will be highlighted 7 zz studentwrite Student Write in blue O kg teacherread Teacher Read e teacherwrite Teacher Write Go back by clicking OK nextto H e Utilities ge webfiles Intranet Webfiles the Up option Smart Net 2 1 User s Manual 6 Section3 Intranet When you are working from home you should open the file you want to work with save it on to your machine at home and close down the connection You are being charged for internet traffic both from home and at school Saving work back to the server Ok Once you have completed any modifications and r E x saved the file at home Open up the internet Mew folder connection as above and navigate your way back to New file upload where the file is to be stored on the school server Delete selected tems Click on the drop down arrow and
24. select New File upload and click OK Next select Browse and find the file on your local machine Double click the file or OK to accept Deleting files To delete files tick the box next to the file to be removed Select Delete selected items from the drop down box and click OK Log out At the end of your session select Logout from the drop down menu and click OK WORKGROUP Lp L g windows Network ne oe Smart Net 2 1 User s Manual J Section3 Intranet Web Calendar Web Calendar is intended to be easy to setup and use while still Web Calendar providing advanced features and flexibility to serve the purposes of a widely varied user base It can also be used as an events calendar for an organisation or as a scheduling system for an intranet Web Calendar can be accessed through any computer connected to the Internet With Web Calendar you will be able to e Create events for your own calendar both for work and personal e Create events for with others that will show up on their calendar e Create events for multiple people including yourself e View the schedule of other members e Search for events e Get email reminders for events e Export events to a Palm Pilot or Ical e Look at multiple calendars simultaneously great for scheduling Tutorial This tutorial will be a walk through guide for the Web Calendar It is highly recommended that you use web calendar while going through this walk
25. through Every user has a calendar created automatically for them To start visit your web calendar login page When prompted enter the same username and password that you logged on to the network with The information obtained by logging on t Username here will determine whether the user has administration rights m wu Password _ o Menu At the bottom of every page you will see a menu that looks like this Month Jun 2005 Week Jun 25 Jul 1 wv Year 2005 Go to My Calendar Today Admin Another User s Calendar Search Import Export Add New Entry Help Select Admin Smart Net 2 1 User s Manual 8 Section3 Intranet Administrative Tools The tools in here are available to all users Preferences Account Assistants Web Calendar Administrators will have a few extra options Categories Views Layers Select Preferences Reports Preferences The link labelled Preferences will allow you to change how your calendar looks and behaves There are a few things that you may want to change before you start using your calendar so let s go through them Note You can come back here at any time Language Timezone Settings Offset Fonts You will 170939 EB enu Your browser default language is English US want to leave these alone Timezone Offset snini At w server time Fonts Arial Helvetica sans sedil l Preferred view Month Preferred View This Display weekends i
26. ugh the System Administrator has the ability to hide any or all icons DIG SS SSeS aia a ale ae ee E I CHER M e Ecc E C E BD E Welcome to Smart Net Smart Met User Applications Area E r p r P y Mu Change Password Smart Net Webmail Multimedia Gallery My Network Files Web Calendar 2 f g User Bookmarks User Web Pages My Notes Daily Notices Wednesday 4th June Show Notices Today Ww Sports amp Zone Cross Country today Good luck to all of the students that will be competing in the Zone Cross Country finals at Rawhiti Domain today Run like the wind Smart Net 2 1 User s Manual 2 Section3 Intranet General Smart Net Home To get back to this page at any time while you are on the Psi MN internet or anywhere within the Intranet select the Smart Net You have O unread messages Home link on the left hand side of your screen I in your mailbox You have Z unread notes Administration I Server Management s mart Met smart computer Systems Change Password cx Change Password Every individual user is required to change the password they were issued with to something unique and personal to them dams Pass verde Your username will come up automatically T Enter your old password to prove it is you Smart Net Web Mail The Webmail program is called Overlook Smart Met Webmail It is a web based email programme You will be prompted to enter your
27. users Once again you can use the Select Murray Cameron button to select groups When you are Berto dp J Oups y Rodney walker finished click Add You will then be taken Stephen Fergusson to your views screen where this new view Installs e will be listed Add Examples of the available view types appear below Smart Net 2 1 User s Manual 13 Section3 Intranet Day The Day view shows users availability for the selected day Monday July 31 2006 DayView Bus 8 Teniaire Week Users Horizontal a Sunday April 9 2006 Saturday April 15 2006 Week users horizontal Staff Moe ting Mi 3 00pm 4 00pevs After School Sport eGo PFrday Week Users Vertical em Sunday April 9 2006 Saturday April 15 2006 C Week users vertical SS Staff Meeting Good Friday A es Staff Meeting a 7 2 00pm 4 00pm Afte School Sport _ IL Staff Meeting S V Week Timebar a Sunday April 9 2006 Saturday April 15 2006 D l Week Timebar Month Timebar as above but for a whole month Smart Net 2 1 User s Manual 14 Section3 Intranet Month Side by Side a April 2006 c Month Side by Side Month on same calendar iarch 2006 Say POD Sun Mon Tue WedThu Fri Sat Sun Mon Tus Wed Tha Fil Sat ao TET i B a April 2006 un I e ca m Huu kis ie ar NO Month on Same calendar in NE as auum ong s mo o oM s on on 3 cos P ir ce z
28. y Smart Net 2 1 User s Manual 2l Section3 Intranet The resulting events will show on the calendar with the detail in a pop up box August 2006 Paula De Ath Category 9 00am 11 00am an important meeting 12 15pm 1 0D0pm Prime Minister Visit Time 12 15pm 1 00pm Description In response to the children s letters All classes be seated in the school hall 10 minutes before 12 noon To Edit this event just click on it an important meeting The details of the entry will show here Description an important meeting Date Thursday August 3 2006 who created it as well as the uu um Tire gq onarme11 060arrn participants that you invited Duration 120 minutes Priority Medium If a name has beside it that Access Public Created y Paula De Ath Liprelavt ec Thursday July 20 2006 1 45pm Participants Clinton Pasteld indicates that they haven t checked their calendar yet Having their name struck out means Paula De Ath that they declined or rejected the Connie van Slooten 7 appointment John Appla Rejected Names with nothing beside indicate that i l Printer Friendly the appointment was confirmed or approved Edit entry Delete entry Copy entry Edit entry will allow you to make Show activity log changes to any or all of the three screens used to create the event Export this entry to iCalendar w Expat Tip When editing a multiple event any single entry afte
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