Version 2.0 - SEZ Online
Contents
1. a Custom House Code Its auto populates the SEZ Port Code of the entity who is filing the transaction If data is not present then NA will get reflected b CHA Code If the SB is prepared by a CHA user the CHA Code will be populated else the word Self will be populated in CHA Code field c Purpose Of The Transaction This is a drop down field by default Select is shown in Purpose of the Transaction dropdown amp will have following options Mandatory field 1 Manufacturing 2 Trading 3 Warehousing 4 Service SEZ Online Manual Page 5 P NSDL DATABASE MANAGEMENT LTD Shipping Bill 5 IT ITES 6 Manufacturing Services d Exporter Details The details of this section viz Name Address IE code etc are auto populated by the System based on the information entered by the Entity while submitting Entity Regularization Request or New Entity Application amp are not editable e Consignee Details e The Name and address details of the Consignee have to be entered in this section The details entered in this section will be printed on the SB generated from the system e User can add Consignee details through Vender Management functionality e RBI s Approval relating to GR Form waiver Cir No amp Date applicable if any are to be entered by the user e Type of shipment has to be selected from amongst the options provided in the drop down viz2. SEZ Online Manual Shipping Bill Version 2 0 P NSDL DATABASE MANAGEMENT LTD Shipping Bill Table of Contents L WUC ON a E E E E E E 2 DS ROSS E E A E S E A E A E E S E E 2 3 Preparation of shipping bill document e ennneenen nanna anna antika asa enan anna ann sanat 3 4 Additional Features ses sseneennnnnnzzznnnnanennnennzznnnsanenenennn nanna nennn nn nn A AD 22 5 Workflow Of Shipping Bill 1 0 ss rennenenennenen ie ikoni ARR AW 0 lane 23 6 Payment of Transaction 0 sse nenenanannzna SD NOA O 0 AAW 33 7 Printing of Shipping Bill through SEZ Online System ss seseenennnnznnnin ann n rattan nanna rna nt na nn 34 8 Amendment of Shipping bill L ne a O RDa ae nasrrnns tr net ante nan tenna 38 9 Cancellation of Shipping bill a ET a O OAK 38 SEZ Online Manual Page 1 P NSDL DATABASE MANAGEMENT LTD Shipping Bill 1 INTRODUCTION Whenever Entity Unit Developer Co Developer are exporting the goods they are required to submit Shipping Bill SB Notified format by customs to the Customs Specified Officer designated at Development Commissioner office As per Rule 78 of SEZ Rules the Entities need to prepare and submit SB electronically using SEZ online system The following are the steps for submission and processing of SB through SEZ online system e Preparation of SB by Entity Maker or CHA user and its submission to Entity Ap
3. fyes whether relationship O ves M No Has influenced the price Terms of Payment Direct Payment Terms of Delivery FOB Previously export of Identical similar goods if any m Shipping Bill BoEx No amp Date DATE 10 Any other relevant information Attach seperate sheet if necessary DECLARATION 1 mt oo declare that the information furnished above is true complete amp correct in every espect Ve also undertake to bring to the notice of proper officer any particulars which subsequently come To my our knowledge which will have bearing on a valuation canes e i Fig Screenshot of Confirmation Screen kit Q Tip Before submitting to Customs check the Print Trial to see whether all the details are correctly entered in the request C General Instructions i After entering details of each tab the save button has to be clicked to save the information entered ii The fields marked with a red asterisk mark are mandatory The Shipping bill document cannot be submitted without entering information in the mandatory fields SEZ Online Manual Page 17 P NSDL DATABASE MANAGEMENT LTD Shipping Bill vi vii viii On the basis of the information entered by the user the system calculates the FOB and Net realizable value A unique request id is get generated by the system as the Entity Maker user or CHA user clicks on the Save button for the first time
4. Adjustment Flag v If yes whether relationship has influenced the po th price 2 Yes No Adjustment Value Currency NORWEGIAN KRONES Debonding Form Is Buyer same as Consignee Yes No Buyer Name Buyer City 111111111 Buyer PIN Se Buyer Country Faeroe Islands Buyer Address Line 2 Buver Address Line 3 Fig Screenshot of Invoice Details tab SEZ Online Manual Page 11 NSDL DATABASE MANAGEMENT LTD b Applicable Charges Shipping Bill SEZ Online system provides flexibility to its users to specify the various applicable charges e g Freight Insurance Others charges Discount Commission Packing charges etc Fig Screenshot of A SEZ Online Manual Buyer Name Buyer City Buyer PIN Buyer Country 111111111 Buyer Address Line 1 Buyer Address Line 2 Buyer Address Line 3 Applicable Charges Rate in Amount Currency 1111111111 Faeroe Islands Exchange Rate Freight INDIAN RUPEE Insurance Commission Discount Other Deductions Packing Charges 100 Action Details Mode Re assign Internal Remarks licable Charges Details section i 11 00 NORWEGIAN KRONE Page 12 NSDL DATABASE MANAGEMENT LTD Shipping Bill Government of India ne IA Ministry of Commerce 8 industr S EZ On ne v2 40 Welcome Ankur Kapoor 2012 Home Help Preferences Logout eh Department of Commerce inbo
5. e CANCEL Confirmation is cancelled and request remains with the Entity maker The Entity maker can make the necessary changes and submit it later e Prints Trial gt The user also has the option to print a trial copy of the Shipping bill before submission SEZ Online Manual Page 15 NSDL DATABASE MANAGEMENT LTD Shipping Bill Request Id 251200010154 GR GR435 DT 06 09 2012 SHIPPING BILL FOR EXPORT OF DUTY FREE GOODS Exporter URG8893 nvoice No amp Date 22Invoice 22 SB No amp Date aaaaaaaaaaaaaaaaaaaaaaaaaaaaaa bbbbbbbbbbbbbbbbbbb DT 29 05 2010 bb bbcccccccccccccccccccccccccccccc dddddddddd Tam AR4 AR4A No amp Date il Nadu India 600045 mport Export Code No URG8893 Cert No amp Date Page No 1 1 BIN No RBI Code No FOFDGG3455 Consignee Details ConsigneeName Cadburies Consigness Address1 Andorra State of Origin of goods amil Nadu 901 export under LI Deferred Credit SEZ Cargo O Joint Ventures e2700 1234567890 CI rupee Credit O Others Export Trade Control RBI s Approval Cir No amp Date F en eee E EU ype of Shipment O Outright Sale O Consignment Export IF Others Pre Carriage By re of Receipt Bv Pre Carrier emporary removal Vessel Flight No Sea Rotation No Port of Loading CAN Port of Discharge ountry of Destination Exchange Rate U S 14 of CA 55 35 urrency of Invoice Canillo dorra AD USD S No Marks amp Nos No amp Kind of Pkgs Statistica
6. Outright Sale Consignment Export Display in international showroom Display at Showrooms at international airports in India Subcontracting Temporary Removal International exhibition outside India Merchant Exporter Pink SB Status Holder Pink SB Third Party Exporter amp Others This is a significant field used to indicate the nature of the export transaction f Remarks to be printed on the document This field has been provided to enable the Entity to enter any miscellaneous information which needs to be printed on the face of the Shipping Bill This field may be used for entering Export related declarations source of the items which have been used to manufacture the goods being exported etc as required on a case to case basis The contents of this field are printed on the shipping Bill The length of this field is 4OOcharacters SEZ Online Manual Page 6 P NSDL DATABASE MANAGEMENT LTD Shipping Bill g GR SDF Details This show the request is in SDF or GR form where in case of GR label GR is shown for request and GR details becomes mandatory if FOB for request is more than 25000 USD and GR print is shown for request along with Customs security number In case of SDF label SDF is shown for request and validation of 25000 USD is removed and print SDF is shown for all requests h Self Declaration Declaration SEZ Entity has to certify that the goods which is going to be exported as per the statutory requireme
7. Online InDOX Search Request Reports Rill of Fntry DTA Sales DIA Procurement DTAPEx Intra SEZ Transfer Shipping Rill Sub Contracting Softex Temporary Removal Zone to Zone Transfer Form Entity Details Update Part Consignment Request Tree orm APR Form Prepare Quarterly Reports LUT LOA Status Certification Deboridirig Furm urine Ankur Kapuovut Request ID 251200010051 Item Details TAH fields marked with are mandatory List of Items item Serial ke Invoice Select Number invoice Date Number e Item for Invoice No Invoice 001 Item Description 1 To be printed on Shipping Bill Form Item Description 2 Item Description 3 Shipping Bill tem Description Unit Price Quantity Product value Total Items 0 Unit Price Product Value Any two out of Unit Price Quantity and Product Value are Mandatory Unit of Measurement 7 Select Scheme Code Item Accessories Previousiv export of identical goods similar goods SRIRIM of Export Na itemTvpe Cl Cess Details C Job Work Details CI License Details gt see Indbox Search Request Reports Bill of Entrv DTA Sales DTA Procurement DTAPEx intra SEZ Transfer Shipping Bill Sub Contracting Softex Temporary Removal Zone to Zone Transfer Form Entity Details Update Part Consignment Request Free Form APR Form Prepare Quarterly Reports LUT LOA Status Certification Debonding Form Free ship
8. The Shipping bill can be tracked in future by using this request ID The SBno is generated by the system as soon as the Entity Approver user submits the SBto the Customs Assessor This no is called as the Export Thoka No in SEZ Online System It can be viewed in the General details tab of the Shipping Bill request The Entity will not be able to make any changes in the Shipping Bill once it is submitted to customs At any given point in time only one user can work on a Shipping bill The user in whose inbox the SBis laying can only take action on that request Whenever a request is submitted from Entity to Customs and vice versa user will have to sign the Confirmation Screen using DSC All Customs users while submitting a request to an Entity or within Customs will have to sign using a DSC For further information regarding DSC kindly refer the manual for Digital Signature Certificate For downloading reference manuals formats please visit the website httos www sezonline ndml com downloads htm D File Upload RES Upload Preparing a Shipping bill document manually by entering data in all the fields of the Shipping bill form in SEZ Online application can be a time consuming process Thus a facility has been provided to import the Shipping bill request prepared in a text file using any in house or vendor software into SEZ Online System If a user prepares a Shipping bill in the form of a text file in a form
9. file Browse l Fig Upload Template file 4 ADDITIONAL FEATURES A Internal and External Remarks While submitting a request user will have an option to enter internal amp external remarks These remarks can be viewed through the Remarks History link SEZ Online Manual Page 22 P NSDL DATABASE MANAGEMENT LTD Shipping Bill The External Remarks can be viewed by all the users i e Entity and Customs But the internal remarks entered by Entity users will not be visible to Customs users and vice versa B Quick Processing Screen When request is submitted to Customs users then they can process that request from Quick Processing Screen When a request is opened through quick processing screen then user is not required to accept that request as it willbe automatically accepted Quick Processing screen is only available to Customs Users i e Customs Assessor Authorized Officer Customs Approver and Customs Ops User C Item Details as per LOA A link called Item Details As Per LOA is visible to Customs Assessor and Authorized Officer displaying the item details of the respective Entity as per mentioned its LOA 5 WORKFLOW OF SHIPPING BILL A Preparation of Shipping bill document from Entity Maker CHA 1 Entity Maker prepares the Shipping bill document and clicks on SUBMIT button 2 On clicking on SUBMIT a Confirmation Screen will be shown to the user On this Confirmation Screen entir
10. here to view Remarks History Fig SDF Print Button options Free Export under para 2 1 of foreign Trade Policy 2009 2010 Read with rule 46 of SEZ Rules 2006 Provisional Assessment Please select the number of copies you want to print 1O2 Os Oa Os Prim Instructions 1 40 to Print Prewiew and select portrait mode 2 Go to Page Settings and select a Page Size Legal D 200m as Shrink ta Fit or 100 2 Keep all the options in page header and footer blank qd Keep page margins as follors lettO 2 taop O 2 rightO bottom 0 2 So ta browser settings and enable printing of background images and colors Fig SDF GR Print options SEZ Online Manual Page 37 P NSDL DATABASE MANAGEMENT LTD Shipping Bill 8 AMENDMENT OF SHIPPING BILL For information on amendment of Shipping bill requests kindly refer the manual for Free Form Amendment 9 CANCELLATION OF SHIPPING BILL For information on cancellation of Shipping bill requests kindly refer the manual for Free Form Cancellation SEZ Online Manual Page 38
11. of the goods jii Raise a query on the request If Customs Assessor finds some incorrectness or inconsistency in the details of the submitted Shipping bill request then Customs Assessor can send the request back to the Entity side for rectifying the errors For this Customs Assessor can submit the request with the status Raise Query after which the request will be sent to the Entity Approver for query resolution iv Raise a misuse incident on the request If Customs Assessor requires clearance regarding some aspect or details of the request then Customs Assessor can submit the request with the status Misuse Incident and send it to Customs Approver v Raise a Guidance on the request If Customs Assessor requires clearance regarding some aspect or details of the request then Customs Assessor can submit the request with the status Guidance and send it to Customs Approver vi Send the request for Examination Customs Assessor can send the goods for Examinationbefore assessment On submitting the request with the status Examination request the request is sent to the Preventive Officer for Examination Verification along with Examination Order SEZ Online Manual Page 26 Pa NSDL DATABASE MANAGEMENT LTD Shipping Bill After completing the Examination Preventive Officer submits the request back to Customs Assessor along with the Examination Report Scenario 1 Forward workflow Let Ex
12. Entity Details Update Part Consignment Request Free Form APR Form Prepare Quarterly Reports LUT LOA Status Certification hl p Debonding Form bel IKA iv Now depe nding upon the tvpe of text file selected click on UPLOAD button MA v For file upload on successful upload message is displaved to the user and a Shipping bill generated in SEZ Online svstem and a unique request id is allotted to it The request may be viewed by clicking on the inbox Modifications required if any may be done by the user before submission SEZ Online Manual Page 20 NSDL DATABASE MANAGEMENT LTD Shipping Bill Ly TWA lsiiiai v2 40 Welcome Ankur apoor Inbox Search Request Reports Bill of Entry DTA Sales DTA Procurement DTAPEx intra SEZ Transfer Shipping Bill Sub Contracting Softex Temporary Removal Zone to Zone Transfer Form Entity Details Export File Upload i D ac uccess s kel ice Notes 1 PLEASE DO NOT CLOSE THE WINDOW UNTIL THE MESSAGE IS SHOWN RELATED TO SUCCESSFUL UPLOAD OF THE FILE 2 Only the files as per RES file format can be uploaded 3 The file must be with an extension sb and must not be modified once generated If modified the file may not get uploaded ai File upload activity may take several minutes depending on the number of items to be uploaded 5 Once uploaded RequestID of the SB request generated will be shown on the screen Request can be viewed thro
13. Of Invoices z Invoice Invoice Number Invoice Date Vaa Invoice Currency Invoice Type Fig Upload Item in Invoice Tab Page 21 Q NSDL DATABASE MANAGEMENT LTD Shipping Bill J Upload Items Webpage Dialog l 2 l Upload items Far lnwetice Murn be r dinwoice 1 File Manne Hotes 1 PLEASE OO HOT CLOSE THE WWIJDOWNW UNTIL THE MESSAGE IE SHO AN RELATED TQ BILI EESFIL LIFLQOAD OF THE rile nly the files generated by SE SOonlineSBbitermtlipload xla can be uploaded The file must be with an extension Ssb and must not be modified once generated If modified the file may not get uploaded File upload activity may take Several minutes depending on the number of items to be uploaded Before uploading the file please check and confirm the invoice Plo Tor which you are uploading the terms Uploaded tems can be Seen In the term Oetails tab ance uploaded please verify the terms uploaded before a Salts the request B Additional terms can also BE added through term Cetails tak Fig Upload Item Window F Template Upload User has an option to upload xls and pdf files through the Upload template file link User is allowed to upload a file with maximum 10 turns and the maximum size of file that can be uploaded is 2 MB Action Details Mode Internal Remark Remarks History Fe e amination History wie Status History Upload template file Upload template
14. Se 3 2012 ome ces oaou kd gt l partment of Tasisal Igen sj Home inbox our Last Login was on Thursday September 13 2012 11 12 20 AM IST Search Request Reports Bill of Entry DTA Sales DTA Procurement DTAPEx intra SEZ Transfer Shipping Bill Shipping Bill Sub Contracting Upload File Softex Temporary Removal Zone to Zone Transfer Form Entity Details Update Part Consignment Request Free Form APR Form Prepare Quarterly Reports LUT LOA Status Certification Debonding Form Q iii tthe text file sb A k i N h f b ii a gt SEZ Online v2 40 Welcome Ankur Kapoor Sep 13 2012 Home Help Preferences Inbox Search Request Reports Bill of Entry DTA Sales DTA Procurement DTAPEx 1 PLEASE DO NOT CLOSE THE WINDOW UNTIL THE MESSAGE IS SHOWN RELATED TO SUCCESSFUL UPLOAD OF THE FILE 2 Only the files as per RES file format can be uploaded Intra SEZ Transfer 3 The file must be with an extension sb and must not be modified once generated If modified the file may not get uploaded Shipping Bill 4 File upload activity may take several minutes depending on the number of items to be uploaded A 5 Once uploaded Request ID of the SB request generated will be shown on the screen Request can be viewed through the inbox Sub Contracting 6 Please verifv the request generated for the correctness ofthe data before submitting the same Softex Temporary Removal Zone to Zone Transfer Form
15. a dB bic Fisti a bis i naient of Experi He BL Date Tiia iippig piy igei PCT VALLIN Ce ee 4h Powe T oo Cba auai termination of Export Goods Rule 27r i Shipping intel Ho 8 Mate DATI Invoice Ho A Date Paice ZZ DATE TBRESZJ1O Here H Die ee EF sae consigement Hire CI free of Cost CI Rent C cin DI Replacement O Sempe O Cghers Method of Valuation BT fwe 3 O ree a O Aue L Sate EE geese Vike it h Whether Seller amp Buyer O ves BA a Site f awla sel 2 H ybi ee riha be ap O Yeo ET Ho Hrs infiuenced the pree FP Temna of Parpirine 1 Die Papen Tenma of Iii z Fe Pimy e od in tet semi ar a if any Sap ee Hi A Daba ATE Diny other meee mionnan jittach seperate shes H neces sore Riss peck Mt so underntaba io bing bo Pie rore OI proper Oc ary Gas we GP ee ore d wh el igre Eo ere Sa B eee i GA Rotary SS al ee ieee ber Bee i ie Coo b teres in ery Fig Screenshot for Print Trial C GR SDF Print A GR and SDF print will get enable on the A GR SDF applicability flag SEZ Online Manual Page 36 NSDL DATABASE MANAGEMENT LTD Shipping Bill LL Lt O re FUG ZUUL M The goods pertaining to this transaction will move out of the SEZ in parts f Free Export under para 2 1 of foreign Trade Policy 2009 2010 Read with rule 46 of SEZ Rules 2006 _ Provisional Assessment Re examination Histo View Status History View Remarks Histon Click
16. at published by NDML the text file so created may be imported directly into SEZ Online system This facility of importing a SEZ Online Manual Page 18 P NSDL DATABASE MANAGEMENT LTD Shipping Bill Shipping bill has been provided so that if data is already available in electronic format it can be re used and typing the details again can be avoided Export file upload functionality allows user to upload a text file which contains details of a single Shipping bill transaction to create a Shipping bill request 4 Tip For quick request creation users can use RES upload ED IN For this purpose the user has to do the following i Prepare a text file containing the details of the Shipping billin the format published by NDML The text needs to be prepared in a specified format The specified format can be obtained from the Downloads section of the website www sezonline ndmli com Please refer to the excel workbook uploaded as SB File Upload File Format Version 1 4 xls for single file upload The version No will help the users to identify the latest file format Please ensure that you are using latest version of the file provided on http www sezonline ndml com website ii After login click on the link called as Shipping Bill gt Upload file as indicated in the screen shot below SEZ Online Manual Page 19 NSDL DATABASE MANAGEMENT LTD Shipping Bill SEZ Online v2 40 We
17. ckground mages amd c bors Fig Dialog box for selecting the print copies User is allowed to take the print out of the request once the request is submitted to the Customs However in the case where the request is pending at Entity side for query resolution the PRINT button will not be shown to the user Entity as well as Customs Steps to take the print out i Open the request either from Inbox or Search Request screen ii Click on the PRINT button ili Select the copies as per need and click on OK The Print Preview screen will be shown iv Go to Print Preview and Select portrait mode SEZ Online Manual Page 35 P NSDL DATABASE MANAGEMENT LTD Shipping Bill v Go to page settings and select a Page Size as Legal and b Zoom as Shrink to fit vi Keep page header and footer blank vii Keep page margins as 0 2 inches viii Click on PRINT button ix Only the copies selected will be shown in the print preview screen x Print the copies B Printing Trial copy before submitting the Shipping bill form to Customs In order to enable the user to check if the details entered in the SB is correct a facility has been provided in the SEZ Online system to take a Trial copy of the SB Print Trial can be taken through the Confirmation Page Dios ffe Anie a al sl particulars ghabn Pear pin are ee Imi Correct PP SS SS FTA eS jigi ee
18. consignment such partial consignment details are not editable to the Entity e For every partial consignment the above said process is repeated till the final consignment arrives and the Entity selects the radio button Complete and submits the transaction SEZ Online Manual Page 32 P NSDL DATABASE MANAGEMENT LTD Shipping Bill e On submission of request for completing the transaction by selecting the radio button complete the Preventive Officer Authorized officer will give the status Allow Export e Once the requests attain the status as Allow export then onward normal workflow will resume For complete set of statuses and workflow scenarios kindly refer the below embedded excel sheet For more information regarding process flow for shipping bill transaction kindly refer the SEZ Act 48 6 PAYMENT OF TRANSACTION On signing the Digital Signature Certificate on the Confirmation Screen Entity Approver will be asked to make a payment of transaction charge The transaction charge for shipping bill document is Rs 200 User has to avail Account deposit scheme for the purpose of payment of transaction charges Payment has to be made to this account by Entity Approver user Entity Approver user can top up any amount to this account The payment to this account can be made either through Cheque or Demand draft or through online payment gateway When Entity Approver selects a mode of payment and clicks o
19. e Sub Centrochng Customs House Coda 7 Semtex urpoge Ur Ihe ansaction suet CHA Code SA Temrpurar Removal Zane to Zona Transier Farm Exporter Details Ertty Details Zpoler Name wACAZS3 E Z Code i piste Part Consigrmestt Request f Nate Customs Sccurtty Mo c Exoertor PAN FnFnaar455 Free Horm APR Turi Tipader Addreas anacaacarcaacaacaoaa Lxocrtar Class Priusta O a aaaea O Propare Quarterly Repors SAA ANA ee Type Of Exporter R Meichart Exporter bi g Sate OF Origin Fiporier F Coda UB3U z BN LOA Brenner S Ne Of Exverler Status Zeimzton Rehbonding Ferm Consignee Details Consignee Name mW ConsiqeeAtimsstiong f Gensigiee Country Selecl Parrignen Men iret L nsigaec Zvisicrnee Add ess Lire Tepe Of Shipment felled 0 Consicnee Addvess Lire3 mm tor others socem tic po UB AI Resmission Na L e gt H 4 tii RBI s App ovaliCir Ne Dale See A ae SEZ Online Manual Page 4 P NSDL DATABASE MANAGEMENT LTD Shipping Bill Fig Blank Shipping bill form A Data fields The data fields of the Shipping bill document has been categorically organized into 4 tabs as i General details ii Shipment details iii Invoice details iv Item details i General Details tab The basic information regarding the nature of the transaction is entered in this tab Following sections are present in this tab
20. e contents of the request will be shown to the user for verification Confirmation Screen has 3 buttons namely SUBMIT CANCEL and PRINT TRIAL a CONFIRM gt The request gets submitted amp it will go to the Entity Approver The message Request submitted successfully is displayed to the user b CANCEL gt Confirmation is cancelled and request remains with the Entity Maker or CHA The Entity Maker can make the necessary changes and submit it later SEZ Online Manual Page 23 P NSDL DATABASE MANAGEMENT LTD Shipping Bill c PRINT TRIAL gt A trail copy of the Shipping bill can be printed for verification of details entered B Submit SB by Entity Approver to Customs side 1 As Entity Maker CHA submits the request it is sent to the inbox of Entity Approver Entity Approver can open and view the entire details of the request by clicking on the request ID from Inbox Entity Approver can perform the following actions a Edit the contents of SB the user can edit the entire contents of the SB document prepared by the Entity Maker CHA b After viewing the contents of the SB if the Entity Approver finds that the SBis in order the Entity Approver user may submit it to the customs assessor at DC s Office In this case a confirmation screen appears in which the entire contents of the Shipping bill are displayed to the user The Confirmation screen contains Confirm Cancel and Print trial buttons F
21. e shipping bill document can be prepared either by the Entity Maker user or CHA user The Entity Maker or CHA user prepares a Shipping bill request and submits it to the Entity Approver user who verifies checks the correctness of the request before submitting it to Customs office To allow the Entity Maker CHA user to file for shipping bill transactions Entity Admin has to assign the functionality of Shipping Bill to the user On assignment of the Shipping Bill functionality user will be provided with a link named Shipping Bill On clicking on this link shipping bill form will be opened SEZ Online Manual Page 3 NSDL DATABASE MANAGEMENT LTD Shipping Bill 1 l SEZ On ING 240 we me Ankur Kepoo Sep 2012 Home Help nbox Your Last Locin was on Tuesday September 11 2012 2 45 06 PM IST Search Requesi Repons Bill of Entry ITA Sales ITA gt rocuremeni DTAPEX nira SEZ Transfer Shipping Sill Shioping Bill Sub Contraciirg Upload Fie Softex Temporary Removal Zone to Zone Transfer Form ntty Detais Jodate Fart Consignment Request Free Form APR Form repare Quarterly Reports UT LOA Status Certfication Dsbonding Form ip ping bill Home Help Prefererrez Shipping Bill Form Inbox ueach sejjes Reports Bill o Zniiv CTA Seles NTA Pracuremert General Details GTAPEX Al fald mented with sra mandatory Inta SEZ Trarsiei Stir ping Rill AN N
22. ent Quantity Already transported X Current Consignment Quantity Quantity already transported can never be greater than Total Consignment Quantity e On submission by Entity the request will move to the Assessing Officer who can assess the document and forward it to the Authorized Officer for Allow Export e In the meanwhile the request is available to the Entity users through the link Update Part Consignment Details for update of Part Consignment Details e The Entityusers can update the current consignment details by using the SAVE button As the Entity updates the request with a part consignment details the Authorized officer has to provide Allow Export by means of selecting a check box called as Allow Export for Part Consignment e At this stage the Request Status dropdown is not available to the Authorized Officer The Request Status drop down is available only when the Entity has saved the request selecting the radio button Complete e During these iterations of update of partial consignment details by the Entity amp issuance of Allow Export for Part Consignment by Authorized Officer the request remains in the inbox of the same authorized officer e The Entity users can edit the Partial consignment details till the Authorized Officer gives the Allow Export for Part Consignment Once the Authorized Officer gives Allow Export for Part Consignment for a particular Partial
23. hown at the bottom of the screen Free Export under para 2 1 of foreign Trade Policy 2009 2010 Read with rule 46 of SEZ Rules 2006 Provisional Assessment View Status History View Remarks History Contact FAQ Site Best Viewed in IE 7 0 and above with 1024x768 Screen Resolution SEZ Online Manual Page 34 P NSDL DATABASE MANAGEMENT LTD Shipping Bill To take the print out from Search Request screen the user has to search the request by entering either its request ID of selecting the type of transaction i e SB Then after the request is found user has to open the request by clicking on the PRINT button shown at the bottom of the screen On clicking the PRINT button User is asked to select which copies which are required Only the copies that that ticked will be printed EE Print Choice Windows Intermet Explorer main Wi nttps 1F2 16 39 200 ShippingBillYSB_PrintChoice asp EB Certificate error Please select the type of copies you want to print II Aw copies MI Original FI Duplicate FI Triplicate FI Quadruplicate Quintuplicate Print Instructions ad C gt to Print Preview amd select portrait moe to to Pepe Settings and select fa Page Sire Legal b gt com as Shrink te fit or 1 HOS 2 Keep all the options in page header amd footer blank qq Heep Page margins 25 folios bettie top 0 Se right 0 2 bettbomnme0 Fm ac tc browser Settings amd enable printing eF ba
24. ining to the invoice e g Invoice value Invoice currencv Invoice date Buver details etc SEZ Online Manual Page 10 P NSDL DATABASE MANAGEMENT LTD Shipping Bill User is also allowed to enter details of multiple invoices User can do so by clicking the ADD button of the Invoice details grid after which the Add Invoice Details section will re open allowing user to enter the details of the new invoice 1 Is buyer same as Consignee By default the option YES is auto selected by the system amp Consignee Details entered in General Details section of the Shipping Bill are auto populated If Buyer is not same as Consignee the option NO needs to be selected amp Buyer Details have to be entered ipping BI Sub Contracting Softex All fields marked with are mandatory Temporary Removal List Of Invoices Zone to Zone Transfer Form There are no data records to display Entity Details Update Part Consignment Request Free Form APR Form Prepare Quarterly Reports LUT LOA Status Certification Invoice Details Invoice Type CIF v Invoice Date E Invoice No Nature of Payment Letter of Credit M Invoice Value O Exporter Contract No O O Invoice Currency NORWEGIAN KRONES Period of Payment O Exchange Rate Whether Invoice Value Includes Both Freight 8 Insuran v Nature of Transaction hd Method of Valuation Rule 5 v Adjustment Value O Whether Seller and Buyer are related Yes No
25. l Code amp Description of Goods amp Quantity Value FOB in INR Container Nos EXIM Scheme Code 84031000 100 300000 84021200 100 300000 EEE 1 BOX h2340698 54 2340698 54 NatureOfContractil cF O cF O ci M Fos Net Weight 120 5DOZ Gross Weight 150 300DOZ otal FOB Value In Words Rupees One Crore Thiry Five Lakh Seventy Three Thousand Six Hundred and Fifty Eight Only Amount in Analysis of Export Value Currency specified Amount in INR currency ull export value OR Where not ascertainable the Fig Screenshot of Confirmation Screen SEZ Online Manual Page 16 NSDL DATABASE MANAGEMENT LTD Shipping Bill Other Deductions USD 10 554 USD Packing Charges 100 5535 Declaration INWe declare that all particulars given herein are true and correct INWe also attach the declaration s under clause NO S Public Notice NO LL o L a a a ea ae Signature of Exporter CHA amp Date This Shipping Bill Form is digitally signed EXPORT VALUE DECLARATION see Rule 7 of Customs Valuation Determination of Export Goods Rule 2007 1 Shipping Bill BoEx No amp Date DATE 2 Invoice No amp Date 22Invoice_22 DATE 29 05 2010 3 Nature of Transaction M sale O Consignment LI Hire LI Free of Cost O Rent O Gift O Replacement O Sampie O others Method of Valuation B Rule 3 O Rule 4 O Rule 5 See Export Valuation Rule g m 5 Whether Seller amp Buyer O yes M no Are related
26. me of the country can be entered manually ae Sovernment of india i jiu Ministry of Commerce amp Industry SEZ Online v2 40 Welcome Ankur Kapoor 012 ome elp ogou i partment of Commerce Inbox Shipping Bill Form Search Request Reports Request ID 251200010051 Bill of Entry DTA Sales General Details i Shipment Details Invoice Details Item Details DTA Procurement DTAPEX Shipment Details Help Intra SEZ Transfer All fields marked with 7 are mandatory Shipping Bill Sub Contracting s mee Country of Destination Select Country of Destination Other Temporary Removal E Mark the box if Port Of Destination is not available in search Zone to Zone Transfer Form Port of Destination A Entity Detaiis Update Part Consignment Request E Mark the box if Port of Loading is not available in search Free Form os x Port of Loading l ja APR Form Q Port of Loading Code Prepare Quarteriv Reports LUT Mode of Transport LOA stats Carication Rese l Debonding Form Action Details Personal Baggage Personal baggage Cash on Deliverv Post Mode Auto Re assign Internal Remarks Fig Screenshot of Shipment Details tab b Portof Destination In Transportation Details The port of Destination can be selected using the Search facilitv provided If the port name is not present in the search window then tick the checkbox of Mark the box if po
27. n Pay and then on Confirm option request gets submitted to the Customs Assessor The message Request submitted successfully is displayed to the user For more information regarding payment process steps kindly refer the manual for SEZ Online Payments SEZ Online Manual Page 33 P NSDL DATABASE MANAGEMENT LTD Shipping Bill 7 PRINTING OF SHIPPING BILL THROUGH SEZ ONLINE SYSTEM After submitting the Shipping bill document to Customs the Entity Customs user can take the print out of the request even after the workflow of the request has ended SEZ Online application provides the facility to user to take print out of Original Duplicate Triplicate Quadruplicate and Quintuplicate copies On clicking the PRINT button in the User Interface user is provided with a dialog which contains checkboxes for the above mentioned print copies Depending upon the checkboxes selected the print for those copies will be shown User is also provided a facility to take printout in consolidated format In this format all the items with data of RITC and Entity of measurementswill be logically grouped together in the main copy of the print out A User can take the print out of a request either from the Inbox or from the Search Request screen To take the print out from the Inbox the request has to be present in the Inbox of the user User has to open the request from his Inbox and then click on the PRINT button s
28. ners need to be provided in this section For each container added the details like Container No amp Date Seal No amp Date areneeds to be provided In case multiple container details are added the summary is displayed in a tabular format SEZ Online Manual Page 9 NSDL DATABASE MANAGEMENT LTD Shipping Bill Entity Details Update Part Consignment Request Mark the box if Port of Loading is not available in search Free Form Mur Agatti Island Port of Loading APR Form Prepare Quarterly Reports LUT LOA Status Certification Debonding Form EGM Sea Details No details added ADD EGM Sea Land details EGM Number Rotation No EGM Date Rotation Date Master B L No House B L No Port of Loading Code Mode of Transport M Master B L Date House B L Date Nature of Cargo Gross Weight Total number of packages Net Weight No of Containers Unit of Measurement Number of loose packets Packages Unit Factory Stuffed Yes O No Marks amp Numbers Sample Accompanied Yes No Seal Number Vessel Name sd Place of Receipt by Pre Carrier Container Details No details added ADD Container details Fig Screenshot of Transportation Details section iii Invoice Details The details related to the Invoice are captured in this tab Following sections are present in this tab a Invoice Details b Applicable Charges a InvoiceDetails In this section we have to enter the details perta
29. nt for this checkbox facility is provided in the System If this checkbox is ticked Declaration willappear I We certify that the above declared goods for export have been packed amp sealed in my presence as per statutory requirement under SEZ Act 2005 amp SEZ Rule 2006 Free Export under para 2 1 of foreign Trade Policy 2009 2010 Read with rule 46 of SEZ Rules 2006 Request ID Generation for Shipping bill On entering the data in the General details Tab and clicking on SAVE button a unique request ID for that particular transaction is generated The format of the request ID is 25VVXXXXXXXX Here 25 is the code representing a Shipping bill transaction YY are the last two digits of the current year XXXXXXXX is the unique number Also on saving the General Details the remaining tabs are shown SEZ Online Manual Page 7 P NSDL DATABASE MANAGEMENT LTD Shipping Bill ii Shipment Details The Shipment related details of the transaction are captured in this tab This tab has the following section a Country of Destination The country of Destination has to be selected from the drop down As the country is selected the country code gets auto populated and this field is not editable If the required country name is not present in the drop down the option Other can be selected from the drop down In that case the field Country of Destination other becomes editable and the na
30. ods for the same request which move in out in multiple iterations SEZ Online Manual Page 30 P NSDL DATABASE MANAGEMENT LTD Shipping Bill e A check box called as The goods pertaining to this transaction will move in out of the SEZ in parts is provided in General details tab of Shipping Bill e On the selection of checkbox and click on Save an additional tab called Part Consignment Details is opened Part Consignment Tab o The Details Invoice No date Item Sr No Description Total Consignment Quantity entered in Item Details tab are displayed in Part Consignment Details tab refer Error Reference source not found Refer Column 1 to 5 in the following format 1 History Invoi 1 12 2 2 200 20 25 65 View ceOO 012 Historv 2 Invoi 1 12 2 1 C 300 30 35 35 View ceOO 012 3 History These details are fetched from the o Current Consignment Quantity Quantity of l item details table transport in out in a particular juncture o Current Consignment Value Proportionate Product value of the items which are being transported currently SEZ Online Manual Page 31 P NSDL DATABASE MANAGEMENT LTD Shipping Bill o Remaining Quantity Total Consignment Quantity Quantity already transported Current Consignment Quantity o Quantity already transported X default X 0 Once the Preventive Officer Authorized officer gives Allow Export for the part consignm
31. of item classification of item and present market value of item The Entity has provision to tick a check box Provisional Assessment to mark the request as provisional The request moves to the customs end and gets processed provisionally The Customs Assessor has two new statuses to approve the request provisionally o Let Export Provisionally Assessed then request will move to Entity approver o Let Export after Verification Provisionally Assessed then request will move to authorize officer s inbox for Allow export After allow export given by the Authorized officer request will move to Entity approver Once Entity approver receive the request with status as Let Export Provisionally Assessed and allow export then he or She can update the Details in Invoice and Item details tab and submits the request with status as Present for Final assessment to Customs assessor for the verification of updated details Once Assessor verify the details then Assessor will submit the request with status as Final Assessment Done and request will move again in the inbox of Entity approver for shipment success PART CONSIGNMENT OF SHIPPING BILL The Entity requests for Part consignment when a transaction involves purchase or sales of large goods in India or abroad and those goods are sent in batches due to various reasons like availability of shipping transport capacity nature of goods Part consignment involves handling of go
32. ollowing is the outcome on clicking on these buttons i CONFIRM gt The system prompts the user for using his Digital Signature certificate As the user selects his DSC and clicks on OK system prompts Entity Approver for payment of transaction charge and once payment is made request gets submitted to the Customs Assessor at DC s Office The message Request submitted successfully is displayed to the user Once the SB is submitted to customs the Entitycannot make any changes in the Shipping bill ii CANCEL gt Confirmation is cancelled and request remains with the Entity Approver The Entity Approver can make the necessary changes and submit it later SEZ Online Manual Page 24 P NSDL DATABASE MANAGEMENT LTD Shipping Bill iii PRINT TRIAL gt A trail copy of the shipping billcanbe printed for verification of details entered C Cancel request fromEntity Approver The Entity Approvercan cancel the SB prepared by the Entity Maker CHA user In this case the Shipping bill will get cancelled permanently and will not be available for edit submission to Customs However the users shall be able to view such SB through the search facility D Sentback request to Entity Maker CHA The Entity Approver can send back the SB to the Entity Maker CHA user who has prepared it In this case the SB shall reach the Inbox of the Entity Maker CHA user who in turn can edit and resubmit the SB to the Entity Appro
33. ping Bills inv v pI Present Market Value in INR RITCIITCHS Cade 2 Job Work Notification No EFA SAVRill af Fxport Date Shipping Bill Form Item Details item Details Details Saved Successfully All fields marked with sre mandstory List of Items select em Senal EE Number Invoice SSS Invoice Date Invoice_001 30 08 2012 Item Description 1 is here Item Description Unit Price Quantitv Product Value 1000 Total Items 1 Action Details Mode Internal Remarks Re assign Re examination Hist Fig Screenshot of Item Details SEZ Online Manual Page 14 P NSDL DATABASE MANAGEMENT LTD Shipping Bill B Confirmation Screen After preparation of the Shipping bill document as the user clicks on the Submit button a confirmation screen is displayed to the user In the confirmation page the contents of the Shipping bill are displayed After preparation of the Shipping Bill as the user clicks on SUBMIT button a confirmation screen is displayed to the user In the confirmation page the entire contents of the Shipping Bill are displayed The user may either confirm or cancel the submission of Request using the buttons provided in this page Following is the outcome on clicking on these buttons e CONFIRM gt The request gets submitted amp it will go to the Entity Approver The message Request submitted successfully is displayed to the user
34. port l ENTITV MAKER ENTITY l CHA APPROVER l l pavment of i l Rs 200 i ENTITV CUSTOMS APPROVER ASSESSOR Customs Clerk Shipment Success l SEZ Online Manual Page 27 NSDL DATABASE MANAGEMENT LTD Shipping Bill Scenario 2 Forward workflow Let Export after Verification l l ENTITV MAKER ENTITV CHA APPROVER 1 Makes eee ee i payment of i Let Export i Rs 200 l KA after SSS Sosa i Allow Export i Verification MM eee PREVENTIVE POS CUSTOMS OFFICER ASSESSOR CUSTOMS Clerk APPROVER pe ae USER Shipment ENTITY Success TERMINATED SEZ Online Manual Page 28 NSDL DATABASE MANAGEMENT LTD Shipping Bill Scenario 3 Backward workflow along with Examination Request l ENTITY MAKER ENTITY APPROVER Rs 200 l l payment of i l l l l a ENTITV ANA CUSTOMS APPROVER O ASSESSOR Query ENTITY MAKER Examination Request PREVENTIVE OFFICER Examination CUSTOMS ee ASSESSOR l l l Response l l Shipment l l l Success l Customs l ENTITY Clerk User APPROVER l Let Export I me E pe eee 1 l Proof of Export l i l TYERMINATED SEZ Online Manual Page 29 P NSDL DATABASE MANAGEMENT LTD Shipping Bill PROVISIONAL ASSESSMENT OF SHIPPING BILL The Entity can submit requests for provisional assessment due to uncertainty in any one or more of the quantity of goods Entity price
35. prover e Verification of SB by Entity Approver amp its submission to Customs using Digital Signature Certificate DSC e Obtain Print of SB all copiesi e original duplicate triplicate Quadruplicate Quintuplicate from SEZ Online System amp submit it to Customs along with necessary supporting documents e g Invoice packing list etc e Assessment of SB by Customs Assessor and issuance of Let Export Allow export by Customs Assessor Authorized officer e Update of EGM details in SEZ Online System amp submission of Proof of Export to Customs by Entity approver e Verification of proof of export by Customs thereby closing the SB Closure of shipping bill is very important in SEZ Online System 2 USER ROLES Following user are involved in the processing ofshippingbill Export transaction e From Entity Developer Co Developer o Entity Maker CHA o Entity Approver e From Customs Development commissioner officer SEZ Online Manual Page 2 P NSDL DATABASE MANAGEMENT LTD O O Customs Assessor Authorized officer Customs Approver DC Approver Customs Ops User Shipping Bill For detailed information and steps regarding user creation and role assignment kindly refer the manual for User Management 3 PREPARATION OF SHIPPING BILL DOCUMENT In the SEZ Online system for the preparation of shipping bill document a Maker Checker concept has been incorporated at the Entity s end Th
36. rt of Destination is not available in search SEZ Online Manual Page 8 P NSDL DATABASE MANAGEMENT LTD Shipping Bill Then the Port of Destination field becomes editable and the port name can be entered manually c Port of Loading The port of Loading can be selected using the Search facility If the port of shipment is not present in the search window then tick the checkbox of Mark the box if port of Loading is not available in search Then the port of shipment field becomes editable and the port name can be entered manually d Mode of Transport The mode of transport can be selected from amongst the options available in the drop down Viz Sea Land Air Courier Personal Baggage Personal Baggage cash on delivery amp Post After selecting the mode of transport the SAVE button has to be clicked to save all the details entered in this tab e EGM Details The details required to be provided in this section are depend upon the Mode of Transport Selected As the EGM No amp EGM date may be received by the entity user after the actual export has taken place it is not mandatory to provide these details at the time of submission of the shipping bill The system facilitates submission of these details at the time of submitting the Shipment success f Container Details The container details have to be provided if the Mode of Transport is selected as SEA or Land Container details of all the contai
37. ugh the inbox 6 Please verify the request generated for the correctness of the data before submitting the same Update Part Consignment Request f Free Form APR Form Prepare Quarterly Reports LUT LOA Status Certification Debonding Form E Item Upload If a Sipping bill transaction has large number of items then it will be a very tedious and time consuming activity to enter the details of each of the items manually Therefore SEZ Online application provides a provision to the user where the user can enter all the details regarding the items in an excel file and then can create a text file from excel This text file can be uploaded across a particular invoice to which these items shall belong The file format for item upload can be found on the SEZ Online website in the Downloads category under the name SB Details Upload Template Version_V1 1 xls S EZ O n l n e v2 40 Welcome Ankur Kapoor Inbox Search Request Reports Bill of Entry DTA Sales DTA Procurement DTAPEx Intra SEZ Transfer Shipping Bill Sub Contracting Softex Temporary Removal Zone to Zone Transfer Form Entity Details Update Part Consignment Request Free Form APR Form Prepare Quarterly Reports LUT SEZ Online Manual Home Help Preferences Shipping Bill Form Request ID 251200010165 cena omat shiementowtate nv tis em tt Invoice Details All fields marked with f are mandatory List
38. ver again E Assessment of the request from Customs Assessor The requests which are submitted by Entity are received by the Customs Assessor Customs Assessor has the following options i Let Export ii Let export After Verification Customs Assessor gt Preventive Officer iii Raise a query on the request Customs Assessor gt Entity Approver iv Raise a misuse incident on the request Customs Assessor gt Customs Approver v Raise a Guidance on the request Customs Assessor gt Customs Approver vi Send the request for Examination Customs Assessor gt Preventive Officer i Let Export If Customs Assessor assesses the Shipping bill document with status as Let Export then the request is sent to Entity side for entering EGM details After entering the EGM details by Entity the request is then sent to Customs Clerk user for Proof Of Export of the goods SEZ Online Manual Page 25 P NSDL DATABASE MANAGEMENT LTD Shipping Bill ii Let export After Verification If Customs Assessor assesses the Shipping bill document with status as Let Export After Verification then the request is sent to Preventive officer to verify the goods If Preventive officer assesses the Shipping bill document with status as allow Export then the request is sent to Entity side for entering EGM details After entering the EGM details by Entity the request is then sent to Customs Clerk user for Proof Of Export
39. x Shipping Bill Form Reports Request ID 251200010051 i Bill of Entry DTA Sales Ge y Search Request tails Shipment Details Invoice Details Item Details DTA Procurement DTAPEx Intra SEZ Transfer Shipping Bill Sub Contracting Softex Temporary Removal Zone to Zone Transfer Form Entity Details Update Part Consignment Request Free Form APR Form Prepare Quarterly Reports LUT LOA Status Certification Debonding Form Invoice Details Help ils saved lly All fields marked with 33 sre mandatory List Of Invoices Invoice IF Invoice Number Invoice Date Value Invoice Currency Invoice Type 30 08 2012 Action Details Mode Auto Re assign Fig Screenshot of Invoice List grid iv Item Details tab User enters the details of the items of the consignment in this tab Following sectionis present in this tab a List of Invoices On clicking the ADD button a new sub section named Add Item Details is opened User can enter the details of the item in this sub section On saving the Item details the item record will be shown in a grid named Invoice List User can also enter multiple item records by clicking the ADD button below the Invoice list grid However the total sum of product values of all items must be equal to its corresponding value of its invoice SEZ Online Manual Page 13 NSDL DATABASE MANAGEMENT LTD SEZ
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