Sakai Faculty User Manual Quick Start
Contents
1. there 1s a naming protocol for all sites Each site must start with the 2 letter school code followed by _ underscore 1 e KC_ABCD 123 12 LA M P Li Art 3 My Workspace Viewing Your Workspace Illustrated Guides for ACH J LAMP Users My Workspace Tab ee Se Message of the Day This is what you see when Pr TTT T Options Set how you want to see you open My Workspace message of thebay eT Oa the Message of the Day and how you can Options ati E Calendar Y bined tomize th Membership e SAKAI 2 5 1 INSTALLED As of May 11 2008 LAMP is now using Sakai release 2 5 1 Sakai 2 5 was released earlier this year Now that the 2 5 1 release is out LAMP has a en ar Our com ine Cus Om1Ze e space s Schedule E upgraded to the most current release of Sakai You will notice some additional tools some updates to existing tools and even some tools that have been retired in favor of newer tools You can reveiw the Sakai 2 5 release notes here Please be aware that there may be a few small issues as this new release settles in to the LAMP environment and let your S chedul e on campus coordinator know if you have a major problem Our goal at LAMP is to keep your release of Sakai reasonably current not placing our instance of Sakai on the bleeding SAN q edge only on the leading edge Worksite Setup Preferences 4 Account amp Wiki 3 Hep gt Options Home Resources E My Workspace Information Welcome to your personal2. dropdown If you plan to use Presentations box tool you must have a Resources folder titled Presentations loaded with individual photos that are prepared to be your Presentation o Compose the folder s name You can compose details for the folder by clicking Add details for this item Browse your computer to your file location Select the title you want displayed for your file You can add details such as copyright information and dates for the file to be viewable etc by clicking Add details for this item Click Add Another File to create additional files When finished click Upload Files Now To delete copy or move a file or folder click the check box next to the title and click the appropriate action above the folder list or select in the Actions dropdown box Managing When you upload a graphic into a Resources file and then open it it is assigned graphics a URL which you can then copy paste into anyplace you want to use that graphic such as maps in a geography quiz art in a humanities assignment 14 hi N Li 4 OS Site Info Illustrated Guides for ACH J LAMP Users Once the course is created this 1s the place you go to manage any changes This is the basic go to area for managing a site Edit Site Edit site description site contact information the skin appearance the Course sites will have the school Information school branding logo project sites will have ACA log
3. workspace In Sakai each user has his or her own individual worksite called My Workspace My Workspace is a place where you can keep personal documents create new sites maintain a schedule store resources and much more My Account Resol your password or your email Preferences E Opens to the page for modifying your Sakai tabs Change time zone Change language Your preference in receiving low priority notifications Resources Your personal Resources tool re Wiki Your personal Wiki OO Worksite Setup Where you start composing your Be courses 13 LA M Z Li AICS Resources Illustrated Guides for ACH J LAMP Users Resources The Resources tool is the location to store all your course related files in a My Documents sort of way In My Workspace you can store master files to easily move them in to multiple courses Materials can be stored in specific course sites and can be added from other sites with Resources and or Drop Box Site To add folders for your file structure click the Add dropdown box Create To make the most effective use of Resources Folders this tool plan how your file structure should be set up You could start with folders titled Documents Images PowerPoints Or you could do folders by Unit or o Click Add Another Folder to make another folder Module o When you are finished adding folders click Create Folders Now m To upload files to your folder click Upload Files in the Add
4. ACA Trainers Pesources Description This project site contains a rey institutions The Summer of Sakai Orientation amp Sakai Tools Cor This site is the portal to provic This is an area for coordinator This project site contains cont Faith and Learning Teaching A place where students can see 4 poolof resources for use by assuring that their students ar Membership is the page link that will show you what sites you currently belong to Sites beginning ACA are LAMP resources sites that may contain valuable information for your success in Sakai Some of these sites are Joinable Sites You can join them by clicking Join below the title pace Home mbership amp Schedule E tesources Sj acements f ite Setup ferences IO Account amp Wiki A Help Membership My Current Sites Joinable Sites Joinable Sites The list below includes sites that can be joined Worksite 5 Description A amp S E Meetings Join AB_ART 135 99 F06 Art Photography 1 Introduction to Digit Join AB_ART 390 01 Sp07 film Join ACA Content Repository This project site contains a repository of Join institutions ACA DCDM Workshop The Summer of Sakai Join Orientation amp Sakai Tools Communicatic ACA Faculty Sakai Support This site is the portal to provide faculty lt Join Course names There are about 20 institutions involved in LAMP To make filing and course management simpler for everyone
5. Student Name Export your Gradebook to Excel or other CSV spreadsheet If you have composed sections or groups or have created categories see below you can choose to view by Section Groups or Gradebook Categories Click on the student s name to see what the student sees or to see that individual s grades re Course Override a grade already entered in the student s box under Grade Override Grades A grade of 0 or greater must be entered for the item to be calculated in the course grade Select Calculate Course Grades after any changes Gradebook Determine whether the Gradebook should be entered in Points or Percentages l L N Li S Gradebook Illustrated Guides for ACH J LAMP Users Setup whether to release items to students also available in creating or editing the item whether you will use Categories and or Weighting in your grading Weights and In Gradebook Setup Categories Select whether you will grade in points or percentages Categories groups types of assessments together 1 e all quizzes Select the overall percentage that the quizzes will count toward the final grade Your Category total is 100 of the final grade Save changes and return to Gradebook Items Categories are listed above the Gradebook Items with the items listed in a category Unassigned Select Edit for the item you will assign Select the Category for the item or Gradebook Items gt Edit Listening 1 Tit
6. e email in the tool to send to any or all participants or to constrain their ability to compose send email Select any or all participants by name or by role Be Email Can send email to from your choice of email using a lamp acaweb org email Archive tag This page is intentionally blank AMP Liafts ane cmmareaee hs mad LAMP Users Forums is the tool for course discussion The instructor posts questions for students to discuss The student posts his her responses to either the instructor or to other students comments Students can be assessed on the quantity or quality of their comments New Forum Go to New Forum at the top Enter the Forum Title You may enter a short description The Forum Description should give an overview of any discussion s that may be posted in the Forum Multiple Topics may be posted in the Forum Students will not see a Forum until a Topic is posted Select the Forum options and Permissions You can choose for example whether to send grades to the Gradebook and who has permission to edit or delete postings Under Gradebook Item you can select to connect the Forum grade to an established item already in the Gradebook You can choose to save your forum as a draft or Save Settings amp Add Topic Save Setting Enter the Topic Title You may enter a short description Word the description with the amp Add Topic body of the topic You may add an attached file Choose th
7. e topic options and permissions You may Save Settings Save Draft or Save Settings amp Add Topic Save Settings will move you to the opening Forums page Organize Choose Organize if you want to change the order the forums topics are viewed Be sure to Save Settings a Set defaults for all forums These defaults can be overridden in the individual forum ettings Statistics Allows you to track participation by members of the site Assessing the When you want to review student submissions click on the title of the Topic You will see Forum the Threads started by the students Threaded discussion may be ongoing by students responding to each other When you click on the Thread title you will see the remarks made You can respond to the remarks threads by click on Reply above the remark Click Show Other Actions Here you can Grade Edit or Delete the remark Forums Grade Forum Select the Gradebook item that is matched with the comment Enter the points for the Message grade and any comments you want to make Click Submit Grade Edit Delete Lets you directly edit or delete the student submitted text Forum Message Allows you to control the way all the forums topics in the site are presented Settings Statistics Summarizes the activity of the participants in the Forums Clicking on the student s name allows you to see the details of that student s activity Forum Topic Allows you to change the way t
8. he Forum Topic is presented BC Settings l 7 M Li 4 CS Gradebook Illustrated Guides for ACH J LAMP Users Gradebook Items are generally added to the Gradebook through the tool that is originating the item 1 e linking to the Gradebook in Assignments or Tests amp Quizzes These are also graded within the tool An item can be added to the Gradebook that is assessed outside of Sakai and the grade entered manually Gradebook Gradebook opens to Gradebook Items showing the items that are in the Items Gradebook either from other tools or previously added separately lt The column with this symbol is the current Sort column Click on m Change course grade options allows you to change the grading scale or another column title if you want to the type of grade and whether or how much the students can see of their sort by that title i e Student grades To change the grading scale simply replace the new values next to Name Title etc the letter grade To let students see their grades click the box Display course grade to students now Add Gradebook Item allows you to add a Gradebook item that has not originated in a Sakai tool If you want to change the content of an item go to the originating tool You can change the grade value by clicking Edit next to the item title Import gradebook item from spreadsheet allow you to upload an Excel spreadsheet or other CSV spreadsheet All Grades View the grade roster by
9. ie Dlustrated Guides for ACA LS LAMP Users Sakai Faculty User Manual Quick Start For Sakai 2 6 Summer 2009 Worksite Setup Hew dit Worksite Setup Course Section Information Course Section s Selection Spring 2009 You have thus far selected the follo wing course sec Please find an other courset section by entering the Subject Course 1 KC_ABCD 123 Add More Roster s E Continue Back Cancel Short Description displayed in public pi Appearance Icon Site Contact Name Site Contact Email Section default a rcters tgolightly kcu edu brevard campbell cumberland davisandelkins ferrum kcu Imc Imu ovu tusculum UCA sewanee pikeville engineering warrenwilson milligan bethany mhe default Terry Golightly LAMP Liahts Illustrated Guides for ACH J LAMP Users Set Up A Course In My Workspace select Worksite Setup Select New Select course website Select Academic Term from the dropdown box Continue Under Subject enter your school s alpha academic code starting with the 2 digit school code and underscore i e KC_ABCD Under Course enter your academic course number i e 123 Under Section enter the institution defined section number At KCU 95 or 94 are used to distinguish online courses from traditional classroom courses Continue Under Class Information check to see that the site title information is as you reques
10. ing on the site go to Manage Access Syllabus You may already have your syllabus prepared or you may create your syllabus here This may be decided by institutional standards SF Click Add Information in the Content box may 15 LAMP Lights Syllabus Illustrated Guides for ACH J LAMP Users Enter the Title be your syllabus pasted into the You may paste or compose information in the Content box box or you may want to add informal comments and Add your syllabus as an attachment Check institutional standards You may Add attachment You may also decide whether to email participants about the addition or change to your syllabus Select Post Preview Save Draft or Cancel If you have your syllabus at another internet location click Redirect m Enter the URL of the internet location of your syllabus E Select Save gt Preview allows you to see what the student sees 16 Illustrated Guides for ACH J LAMP Users Assignments Tool Compose a new assignment 4 View assignment 5 Emailing 6 Email Archive 6 Messages 6 Forums 6 Gradebook All Grades 10 Course Grade Options 11 Course Grades 10 Gradebook Items 10 Gradebook Setup 10 Import Grades 11 Gradebook 10 17 My Workspace Membership see all your current sites 12 My Workspace Tab 13 Resources 14 Resources Tool Add Manage Resources 14 Managing graphics in your site 14 Set Up A Course 2 Site Info 15 Add Participants 15 Edi
11. lder tools are phased out Joinable sites can be handy for larger courses Students can be directed to join the site at My Workspace Memberships You can later deselect global access If you prefer more control over who may be in your site don t select this option Your site is now set up You should see a new tab with your course title To delete a course click the check box and select Delete You can edit the course by selecting Edit or by going to the site to Site Info i bs N Li 4 ES Assignments Illustrated Guides for ACH J LAMP Users Click Add to begin a new assignment Turnitin can only be accessed through Write Title of the assignment Assignments with Attachments Only accepted for Student Submissions Select the Dates and Times the assignment will be open to the student due from the student accepted from the student Saee 2003 Ea Student Submissions select the way the assignment should be No assignments can be submi submitted Student Submissions Attachments onl l Grade Scale select the type of grading you will be using For E E I EA E EEA Points enter the maximum points on the assignment a Loven Inline and Attachments Assignment Instructions Compose the assignment in the content Norelecranie box You may add an attachment further down on the page o Select whether to add the assignment to the course Schedule o Select whether to add the open date to the Announcement o Select whether
12. le Listening 1 Select whether to release the grade to students and include the item in grade aea i calculation and Save Changes a 7 Repeat the last two steps for the rest of the Gradebook Items aay iting Aasigrmerts EA Unassigned egory wi Unit Exams aa Listening Assignments Quizzes Release this item to Students Discussions etal Final Include this item in course yraue carcurauens Course Grade Change the grade scale make the grades pass fail display or hide the grades Options from students Import Download Spreadsheet Template opens up an Excel spreadsheet with Student Grades ID and Student Name columns and any grades already in the Gradebook E Student ID is the student s email m Edit the spreadsheet as desired save in as a csv file type E In Sakai browse to your file and import your revised spreadsheet 11 LAMP Liahts Illustrated Guides for ACH J LAMP Users My Workspace Membership My Workspace Membership My Workspace Membership gt gt Home Profile ibership chedule sources E cements Ef te Setup erences Account nal wiki igement r Search w Membership My Current Sites Joinable Sites My Current Sites The list below includes all sites you currently belong to Worksite amp ACA Content Repository LUnjoin ACA DEDM Workshop ACA Faculty Sakai Support ACA LAMP Coordinator Support ACA Learning Repository Unioin ACA Student Sakai Support
13. materials from another course If you have selected Email Archive News or Web Content you will have a page to use to Customize Tools Email Archive for the site email address you can select anything to go in the yellow box LAMP will direct any email communication to Contact Email selected under Class Information News if you want to have one or more links to RSS feeds enter the Title and URL here You can select more links in the dropdown box More News Tools Web Content If you want to link to a website such as your textbook publisher enter the Title and URL here You can select more links in the dropdown box More Web Content Tools Under Set Site Access you will make 2 choices o Check Publish site if you are ready to make the site available No one will see the site until you enter participants If you do not select Publish site and enter members they will not see the site until you publish it o Global Access makes the site joinable to anyone who logs on Continue Check over the site information You can go back to correct or add Select Request Site Quick Start Set Up A Course There are 2 different tools for managing email Messages and Email Archive Each tool allows you to contact members of the site individually or in groups It will also allow you to store messages sent and received This apparent redundancy is the nature of open source and indicates dynamic development of tools as new ones come on and o
14. o Edit Tools Add or remove tools for your course s Add Anyone participating in your course is added here Add Participants gives It may be quicker to enter students Participants you 2 boxes The upper box is where email addresses are entered Type email and Instructors in separate batches address Enter email address Enter etc If all the participants in the class have to avoid having to individually the same role click Continue If there are participants of different roles assign roles student teaching assistant instructor click Assign each participant a role individually If email addresses come up in an error message check to see if there is a mistake find the address in the list and correct it If you cannot enter an email for that student contact the coordinator Terry Golightly or Anna Kautzman to verify the student s account The lower box of Non official Participants is a way to allow guests to view your site They will not have the necessary institutional email address This list of guest accounts is deleted at the end of every semester Guests do not have the ability to add to or change anything on the site Click Continue Check to be sure the student names are correct Click whether or not you want emails sent to participants addresses Confirm the final list and actions Click Finish Manage f you want to change the Publish Site status or change the role for people Access com
15. t Site Information 15 Edit Tools 15 Manage Access 15 Syllabus 15 Syllabus
16. ted Under Description enter the description of your course from your institutional catalog or as desired You can use the box like a mini word processor to change your fonts colors add picture bullets etc Under Short Description enter the catalog title of your course i e English 101 Appearance select your institutional designation from the drop down box Site Contact Name will be the course professor Site Contact Email will be the professor s email Continue Under Tools select the tools you may be using in the course You can add or delete tools as you need to during the course Definition and use of these tools will follow in separate sections for the tool Quick Start Set Up A Course A Course Website is intended for the delivery of online courses or for supplementary use in a traditional class A Project Website is intended for non classroom use such as committees group project collaboration etc It is not bound by any academic term A Portfolio Website will be used to compile a portfolio for an individual student Site Stats can track student participation in the course If this might be a useful tool select it early as the statistics are only tracked from the time the tool is selected ACS AMP Li Illustrated Guides for ACH J LAMP Users Site Info is always in the course It is your site management portal Reuse material from other sites you own allows you to choose to bring in
17. to send student submissions for Review at Turnitin These submissions must be made as attachments rather than in the text editor box To view report select Assignment List select Grade under the Assignment title select the icon in the Turnitin column by student o Select whether to add an honor pledge that the assignment if fully the work of the student Select whether to link the assignment to the Gradebook Grading will be done in Assignments and sent to the Gradebook Select whether how you want to be notified of student submissions Add Attachment if desired Select Post to publish the assignment Preview to see the student view Save Draft to finish later or Cancel Enr nainte antar ee hi N Li 4 OS Assignments Illustrated Guides for ACH J LAMP Users _ Click Student View to see the Assignments as the student sees them r CO OF Set your preferences for access by your students and teaching assistant oO Additional You may select to give the student a Model Answer at a time you information choose and or a Private Note to yourself or other Instructors and or have an All Purpose Item for any or all selected members of the site L MP Li AICS Illustrated Guides for ACH J LAMP Users There are multiple choices for email communications with the participants of your course All options let you choose which participants will receive your email All email options allow you to let students compos
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